How to hire an administration vice president

How to hire an administration vice president, step by step

Here's a step-by-step administration vice president hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an administration vice president job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new administration vice president
• Step 8: Go through the hiring process checklist

What does an administration vice president do?

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1. Identify your hiring needs

   Before you post your administration vice president job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find an administration vice president for hire on a part-time basis or as a contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   You should also consider the ideal background you'd like them an administration vice president to have before you start to hire. For example, what industry or field would you like them to have experience in, what level of seniority or education does the job require, and how much it'll cost to hire an administration vice president that fits the bill.

   This list presents administration vice president salaries for various positions.

   Type of Administration Vice President	Description	Hourly rate
   Administration Vice President	Administrative services managers plan, direct, and coordinate supportive services of an organization. Their specific responsibilities vary by the type of organization and may include keeping records, distributing mail, and planning and maintaining facilities.	$43-92
   Director	Directors work in show business, whether in a film, a television show, or a theatre production. They are responsible for bringing the material to life... Show more	$31-92
   Chief Finance And Operating Officer	A Chief Finance and Operating Officer is a senior executive who is part of the management team that manages the financial actions of an organization. This executive must produce financial statements to communicate results with shareholders and stakeholders of the organization... Show more	$41-150

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Financial Statements
   • Oversight
   • Human Resources
   • Risk Management
   • Project Management
   • Real Estate
   • Payroll
   • Business Administration
   • Portfolio
   • Direct Reports
   • Due Diligence
   • Administrative Functions
   • FTE
   • Facilities Management

   Check all skills

   Responsibilities:

   • Ensure GAAP compliance for restrict funding and defer revenue, and lead preparations for internal and external audits worldwide.
   • Company consistently achieve double-digit EBITDA margins and returns above competitors.
   • Manage internal and external communications, oversee publication of monthly newsletter, handle twitter and Facebook branding
   • Coordinate travel arrangements and collect time sheets; distribute payroll; maintain department attendance records.
   • Work closely with the retained CPA firm auditor's to ensure a clean and timely year end audit.
   • Implement tracking for continuing analysis of agency's revenues, and expenditures to ensure compliance with applicable laws and GAAP.

   More administration vice president duties

3. Make a budget

   Including a salary range in your administration vice president job description helps attract top candidates to the position. An administration vice president salary can be affected by several factors, such as geography, experience, seniority, certifications, and the prestige of the hiring company.

   For example, the average salary for an administration vice president in Georgia may be lower than in Nevada, and an entry-level administration vice president usually earns less than a senior-level administration vice president. Additionally, an administration vice president with certifications may command a higher salary, and working for a well-known company or start-up may also impact an employee's pay.

   Average administration vice president salary

   $132,284yearly

   $63.60 hourly rate

   ---

   Entry-level administration vice president salary

   $91,000 yearly salary

   Updated January 30, 2026

   Average administration vice president salary by state

   Rank	State	Avg. salary	Hourly rate
   1	California	$155,243	$75
   2	Nevada	$152,264	$73
   3	New Jersey	$141,385	$68
   4	New York	$139,372	$67
   5	District of Columbia	$138,196	$66
   6	Massachusetts	$133,584	$64
   7	Arizona	$130,304	$63
   8	Delaware	$129,334	$62
   9	Connecticut	$122,681	$59
   10	Texas	$119,754	$58
   11	North Carolina	$111,712	$54
   12	West Virginia	$111,568	$54
   13	Maryland	$108,795	$52
   14	Ohio	$107,772	$52
   15	Colorado	$107,047	$51
   16	Illinois	$105,101	$51
   17	Florida	$101,614	$49
   18	Minnesota	$93,633	$45
   19	Georgia	$90,860	$44

   Average administration vice president salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Citi	$161,115	$77.46	306
   2	Intuit	$160,847	$77.33	9
   3	BNP Paribas	$155,433	$74.73	11
   4	Danbury Hospital	$148,206	$71.25	6
   5	Stormont Vail Health	$147,201	$70.77	2
   6	Lowe's Companies	$146,654	$70.51	4
   7	AQR Capital Management	$144,580	$69.51	4
   8	National Western Life	$144,437	$69.44
   9	MUFG EMEA	$143,026	$68.76
   10	J.P. Morgan	$140,671	$67.63
   11	St Joseph Medical Group	$139,588	$67.11	11
   12	JPMorgan Chase & Co.	$137,983	$66.34	1,569
   13	City National Bank	$137,317	$66.02	3
   14	DTCC	$137,192	$65.96
   15	State Street	$136,424	$65.59	273
   16	Lazard	$132,190	$63.55	3
   17	WesBanco	$131,520	$63.23	2
   18	State Center Community College	$126,810	$60.97	2
   19	Morgan Stanley	$126,747	$60.94	189
   20	Incorporated Research Institutions for Seismology	$125,666	$60.42

4. Writing an administration vice president job description

   A job description for an administration vice president role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's an administration vice president job description:

   Administration vice president job description example

   Do you want your voice heard and your actions to count?
   
   Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), the 5th largest financial group in the world. Across the globe, we're 180,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world.
   
   With a vision to be the world's most trusted financial group, it's part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. This means investing in talent, technologies, and tools that empower you to own your career.
   
   Join MUFG, where being inspired is expected and making a meaningful impact is rewarded.
   
   This is a remote position. A member of our recruitment team will discuss location preferences with you in more detail.
   
   In this role you will focus on the tools, processes, and methods needed to design, implement, and test complete systems and to adapt existing systems as the environment evolves. Your responsibilities will include preventing and protecting against unauthorized access; maintaining the integrity and confidentiality of critical data against internal and external threats; ensuring enterprise-level endpoint protection and encryption; and simplifying the security toolset by implementing superior products that cover many security vectors without impeding system performance or diminishing user experience.
   
   Perform management activities such as design, implementation, monitoring, capacity planning, scalability testing, fail-over testing, backup/recovery planning, disaster recovery, and performance and security baselines
   Implement tasks/projects critical to the organization's data protection technologies
   Deploy and support data protection monitoring and prevention tools (e.g.: Cloud Access Security Broker (CASB), Data Leakage Protection (DLP), Database Monitoring, tokenization, and encryption)
   Create procedures to support the analysis of events/incidents for remediation suggestions to relevant areas
   Research and document security best practices to proactively identify security gaps including vendor review, technology evaluations, demos, and proof of concept trials
   Identify, isolate, and document solution defects and work with the owner/vendor to bring issues to resolution
   Create and regularly evaluate process, quality control, and configuration management documentation
   6-8 years' overall technical experience in either reverse engineering/malware analysis, threat intelligence, incident response, security operations, or related information security field
   6-8 years' experience in application design/engineering, including but not limited to programming/scripting, Windows/Linux system administration, relational database management system (RDBMS)/NoSQL database administration, etc.
   Experience in the banking or finance industries preferred
   4+ years' experience engineering Identity Governance Administration solutions via tools such as Omada, Aveksa, and/or SailPoint; and/or understanding related concepts (Access Request, Provisioning, Certification, Least Privilege, etc.)
   4+ years' experience of scripting to automate processes and engineering tasks (PowerShell, Python), including using Regular Expressions
   2+ years' experience of writing complex SQL queries
   2+ years' experience managing Office 365 (SharePoint Online, OneDrive, Teams)
   Experience preferred with managing unstructured data via tools such as StealthBits, and/or Varonis
   Background in network traffic analysis; knowledge of networking protocols: Transmission Control Protocol/Internet Protocol (TCP/IP), CIFS/SMB, Network File Sharing (NFS), Hyper Text Transfer Protocol/Secure (HTTP/HTTPs), Secure File Transfer Protocol (SFTP), etc.
   Certified Information Systems Security Professional (CISSP) and other security related certifications are desired, but not required
   Able to work well both independently and as part of a team
   Excellent communication skills and ability to adapt to the audience
   
   The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities duties and skills required of personnel so classified.
   
   We are proud to be an Equal Opportunity/Affirmative Action Employer and committed to leveraging the diverse backgrounds, perspectives and experience of our workforce to create opportunities for our colleagues and our business. We do not discriminate on the basis of race, color, national origin, religion, gender expression, gender identity, sex, age, ancestry, marital status, protected veteran and military status, disability, medical condition, sexual orientation, genetic information, or any other status of an individual or that individual's associates or relatives that is protected under applicable federal, state, or local law.
   
   #LI-Remote

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5. Post your job

   To find the right administration vice president for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with administration vice presidents they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit administration vice presidents who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   Post your job online:

   • Post your administration vice president job on Zippia to find and recruit administration vice president candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Recruiting administration vice presidents requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new administration vice president

   Once you've decided on a perfect administration vice president candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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