Administration vice president job description

Do you want your voice heard and your actions to count?

Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), the 5th largest financial group in the world. Across the globe, we're 180,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world.

With a vision to be the world's most trusted financial group, it's part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. This means investing in talent, technologies, and tools that empower you to own your career.

Join MUFG, where being inspired is expected and making a meaningful impact is rewarded.

This is a remote position. A member of our recruitment team will discuss location preferences with you in more detail.

In this role you will focus on the tools, processes, and methods needed to design, implement, and test complete systems and to adapt existing systems as the environment evolves. Your responsibilities will include preventing and protecting against unauthorized access; maintaining the integrity and confidentiality of critical data against internal and external threats; ensuring enterprise-level endpoint protection and encryption; and simplifying the security toolset by implementing superior products that cover many security vectors without impeding system performance or diminishing user experience.

Perform management activities such as design, implementation, monitoring, capacity planning, scalability testing, fail-over testing, backup/recovery planning, disaster recovery, and performance and security baselines
Implement tasks/projects critical to the organization's data protection technologies
Deploy and support data protection monitoring and prevention tools (e.g.: Cloud Access Security Broker (CASB), Data Leakage Protection (DLP), Database Monitoring, tokenization, and encryption)
Create procedures to support the analysis of events/incidents for remediation suggestions to relevant areas
Research and document security best practices to proactively identify security gaps including vendor review, technology evaluations, demos, and proof of concept trials
Identify, isolate, and document solution defects and work with the owner/vendor to bring issues to resolution
Create and regularly evaluate process, quality control, and configuration management documentation
6-8 years' overall technical experience in either reverse engineering/malware analysis, threat intelligence, incident response, security operations, or related information security field
6-8 years' experience in application design/engineering, including but not limited to programming/scripting, Windows/Linux system administration, relational database management system (RDBMS)/NoSQL database administration, etc.
Experience in the banking or finance industries preferred
4+ years' experience engineering Identity Governance Administration solutions via tools such as Omada, Aveksa, and/or SailPoint; and/or understanding related concepts (Access Request, Provisioning, Certification, Least Privilege, etc.)
4+ years' experience of scripting to automate processes and engineering tasks (PowerShell, Python), including using Regular Expressions
2+ years' experience of writing complex SQL queries
2+ years' experience managing Office 365 (SharePoint Online, OneDrive, Teams)
Experience preferred with managing unstructured data via tools such as StealthBits, and/or Varonis
Background in network traffic analysis; knowledge of networking protocols: Transmission Control Protocol/Internet Protocol (TCP/IP), CIFS/SMB, Network File Sharing (NFS), Hyper Text Transfer Protocol/Secure (HTTP/HTTPs), Secure File Transfer Protocol (SFTP), etc.
Certified Information Systems Security Professional (CISSP) and other security related certifications are desired, but not required
Able to work well both independently and as part of a team
Excellent communication skills and ability to adapt to the audience

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities duties and skills required of personnel so classified.

We are proud to be an Equal Opportunity/Affirmative Action Employer and committed to leveraging the diverse backgrounds, perspectives and experience of our workforce to create opportunities for our colleagues and our business. We do not discriminate on the basis of race, color, national origin, religion, gender expression, gender identity, sex, age, ancestry, marital status, protected veteran and military status, disability, medical condition, sexual orientation, genetic information, or any other status of an individual or that individual's associates or relatives that is protected under applicable federal, state, or local law.

#LI-Remote

JPMorgan Chase & Co. is a leading global financial services firm with assets of more than $2 trillion, over 260,000 employees and operations in over 60 countries. It operates across four business segments including Asset & Wealth Management, Corporate and Investment Banking Commercial Banking, Consumer and Community Banking.

Through collaboration, intellectual curiosity and creativity, you can accomplish extraordinary things at J.P. Morgan. Our people do outstanding work by partnering with clients and each other to generate positive change in our local and global communities every single day. We are committed to your growth and development. We offer opportunities across all of our businesses that can take you in any direction you want to go and leaders who will support you in getting there.

The J.P. Morgan Private Bank offers high net worth individuals and families personalized, comprehensive financial solutions that integrate sophisticated investment management, capital markets, trusts & estates and banking capabilities. For over 7 consecutive years we have been voted number 1 in the U.S. for overall private banking services by Euromoney , and we have been specifically recognized for our succession planning, advice and trust services.

The Global Trusts & Estates Practice is an integral part of the services we offer to clients. With over 170 years of experience in serving as a corporate fiduciary for families, it is important that our Trusts and Estates services are delivered by the most capable people, with technical experience as well as the ability to interact well with a variety of types of families and individuals. When JPMorgan is appointed as corporate executor or trustee of a trust includable for estate tax purposes, the Estate Administrator works under the supervision of the Estate Officer in the administration of the accounts. The Estate Administrator is expected to have or develop the skills to provide leverage and back-up coverage for the Estate Officer with whom the Estate Administrator works.
The responsibilities of this role are as follows:

Technical and Risk Management


Work with the Account Opening Group to open estate or trust accounts. Interpret the governing instrument and applicable law to ensure the proper set-up of account records, including payments, fee schedules (when appropriate) and tax records. Communicate with beneficiaries and co-executors or co-trustees to outline administrative procedures Respond to client issues, anticipate client needs, and prepare for and participate in client meetings with the Estate Officer Work with the Tax Officers and counsel on income, gift, estate, and generation skipping taxes for the trust/estate and its beneficiaries Handle ongoing day to day administration of accounts, and proactively manage account base in an effort to avoid and minimize service and operational issues. Oversee the work performed by various operational groups. Identify risk that might be incurred in connection with an estate or trust, consistent with any applicable policies and procedures governing the risk in question. Utilize risk management tools, such as the overdraft report, daily transaction report, Administrative Review, and the AAR Variance Report to ensure that all exceptions are properly addressed and kept to a minimum Communicate with Investors regarding investment matters and liquidity needs Handle departmental projects relating to accounts and special assets. Participate on various committees as needed


Client Relationship Management

Estate Administrator must actively participate in dealing with interested parties and develop relationships with income beneficiaries, co-executors and co-trustees and intermediaries in order to have appropriate knowledge to carry out the decedent and or grantor's purposes and meet the needs of the beneficiaries


Educational/Administrative

The specialized and ever changing nature of the Trust and Estate practice requires that Estate Administrators devote time to personal development and training. Training at JPMorgan includes internal sessions covering systems changes, practices and procedures, Q & A sessions offered to facilitate understanding of our environment and sessions on technical, legal, tax and regulatory developments Coaching and training junior members of the team, especially in fundamental trust, estate and tax concepts


Qualifications:

Bachelor's degree required. A minimum of 3+ years experience in the trust and estates industry Advanced degree such as JD, industry certification such as CTFA or paralegal certificate, with paralegal experience in trust and estates practice preferred. Experience in the administration and support of estates and trusts including general understanding of fiduciary products and concepts, including legal, tax and investments knowledge Problem Solving/Risk Management - takes initiative, decisive, accountable, exhibits critical analysis and judgment Client Servicing - client knowledge, client relationships, proactive communication Teamwork/Personal Effectiveness - clear and concise communication, time management, adaptability to delegate, coaching and training Cross Selling and Retention skills Strong computer skills including proficiency with trust accounting systems Experience with JPMorgan fiduciary platform a plus


JPMorgan Chase & Co., one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. In accordance with applicable law, we make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as any mental health or physical disability needs.

The health and safety of our colleagues, candidates, clients and communities has been a top priority in light of the COVID-19 pandemic. JPMorgan Chase was awarded the "WELL Health-Safety Rating" for all of our 6,200 locations globally based on our operational policies, maintenance protocols, stakeholder engagement and emergency plans to address a post-COVID-19 environment.

As a part of our commitment to health and safety, we have implemented various COVID-related health and safety requirements for our workforce. Employees are expected to follow the Firm's current COVID-19 or other infectious disease health and safety requirements, including local requirements. Requirements include sharing information including your vaccine card in the firm's vaccine record tool, and may include mask wearing. Requirements may change in the future with the evolving public health landscape. JPMorgan Chase will consider accommodation requests as required by applicable law.

Equal Opportunity Employer/Disability/Veterans

**Do you want your voice heard and your actions to count?**

Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), the 5th largest financial group in the world. Across the globe, we're 180,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world.

With a vision to be the world's most trusted financial group, it's part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. This means investing in talent, technologies, and tools that empower you to own your career.

Join MUFG, where being inspired is expected and making a meaningful impact is rewarded.

This is a remote position. A member of our recruitment team will discuss location preferences with you in more detail.

**Job Summary:**

Serves as a techno functional HR professional with extensive experience in Workday. Comprehensive knowledge in implementations, change management, project management, HRIS, Business process, configuration, security, data conversion, testing, integrations (EIBs) and production support. Subject matter expert in HCM - Absence, Time, Recruiting, Payroll, Benefits and Compensation. Roles include writing test scripts making sure solutions meet business requirements, solving system issues, collaborating with analysts, identifying efficiency issues, and optimizing business processes within various HCM modules. Responsible for security model configuration and maintenance. Trouble shoot issues and maintain the security model within the documented global governance and data privacy policies. Providing knowledge of best practices with various HCM modules and Security; Provide knowledge transfer to teams; Support IT with troubleshooting and oversaw Workday releases.

**Major responsibilities:**

+ Maintains and administers the organization's security setup acting as the global lead.

+ Ensures data integrity, proper integration with other organization systems.

+ Provides management with subject matter expertise for HRIS operational decisions.

+ Serves as a subject matter expert corresponding with regional counterparts in support of a global platform following a defined global governance and shared services operating model.

+ Will be called upon to participate in all phases of workday implementation lifecycle: Requirement gathering, analysis, design, documentation, development, testing, validation, deployment, and post-production support.

+ Identifies opportunities for process improvements and proposes solutions.

+ Directs less experienced colleagues in adopting to new solutions.

+ Will be called upon to manage configuration efforts as assigned and deliver effective solutions utilizing the Agile methodology with commitment to productive partner relationships balancing end user experience and stakeholder requirements with alignment at a global level.

+ Acts as an internal consultant regarding system capabilities, providing recommendations through effective communications to business leaders and other stakeholders.

+ Act as a functional point of contact between other functional departments and IT/HR leaders to gather requirements on new configuration and triage production breaks.

+ Aligns with global and local participants in strategic planning and analysis and development of business requirements for HCM and security modifications and enhancements.

+ Updates and maintains system documentation and responds to audit requests as needed.

**Qualifications:**

+ Advanced knowledge in creating, modifying, troubleshooting, assigning, and maintaining complex security groups and roles.

+ Advanced knowledge of multiple areas of security functions such as ISSG, ISU, role based, user based, constrained, unconstrained, aggregate and intersection security.

+ 5+ years of relevant Workday experience.

+ Experience creating technical design documentation and security workflow assessments.

+ SME knowledge of HR business processes; ability to document processes and generate clear and understandable business requirements for non-technical audiences and stakeholder sign off

+ Ability to identify and articulate options to stakeholders and influence decisions based on facts and analysis

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities duties and skills required of personnel so classified.

We are proud to be an Equal Opportunity/Affirmative Action Employer and committed to leveraging the diverse backgrounds, perspectives and experience of our workforce to create opportunities for our colleagues and our business. We do not discriminate on the basis of race, color, national origin, religion, gender expression, gender identity, sex, age, ancestry, marital status, protected veteran and military status, disability, medical condition, sexual orientation, genetic information, or any other status of an individual or that individual's associates or relatives that is protected under applicable federal, state, or local law.

\#LI-Remote