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PERSONALIZED JOBS

Become An Administrative Aide

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Working As An Administrative Aide

  • Interacting With Computers
  • Communicating with Supervisors, Peers, or Subordinates
  • Documenting/Recording Information
  • Performing Administrative Activities
  • Getting Information
  • Mostly Sitting

  • Repetitive

  • $29,580

    Average Salary

What Does An Administrative Aide Do

General office clerks perform a variety of clerical tasks, including answering telephones, typing documents, and filing records.

Duties

General office clerks typically do the following:

  • Answer and transfer telephone calls or take messages
  • Sort and deliver incoming mail and send outgoing mail
  • Schedule appointments and receive customers or visitors
  • Provide general information to staff, clients, or the public
  • Type, format, or edit routine memos or other reports
  • Copy, file, and update paper and electronic documents
  • Prepare and process bills and other office documents
  • Collect information and perform data entry

Rather than performing a single specialized task, general office clerks have responsibilities that often change daily with the current needs of the employer.

Some clerks file documents or answer phones; others enter data into computers or perform other tasks using software applications. They also frequently use photocopiers, scanners, fax machines, and other office equipment.

The specific duties assigned to clerks will depend on the type of office in which they work. For example, a general office clerk at a college or university processes application materials and answers questions from prospective students. A clerk at a hospital files and retrieves medical records.

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How To Become An Administrative Aide

General office clerks typically need a high school diploma or equivalent and learn their skills on the job.

Education

General office clerks usually need a high school diploma or equivalent.

Courses in using computer applications, such as word processing and spreadsheet software, may be particularly helpful.

Training

General office clerks usually learn their skills while on the job. Their training typically lasts up to 1 month and may include instructions on office procedures, proper phone etiquette, and the use of office equipment.

Advancement

General office clerks may advance to other administrative positions with more responsibility, such as executive secretaries and executive administrative assistants.

Advancement opportunities often depend on work experience and the knowledge of computer applications, such as word processing and spreadsheet software.

Important Qualities

Customer-service skills. Clerks often provide general information to company staff, customers, or the public. They should be courteous and prompt with their responses.

Detail oriented. Clerks perform many clerical tasks, such as preparing bills that require attention to detail.

Organizational skills. Office clerks file and retrieve records. They need to keep records organized to be able to access them quickly and efficiently.

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Administrative Aide jobs

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Administrative Aide Career Paths

Administrative Aide
Office Administrator Human Resources Coordinator Specialist
Account Manager
5 Yearsyrs
Technician Delivery Driver Night Auditor
Assistant General Manager
5 Yearsyrs
Human Resources Coordinator Recruiter Operations Manager
Branch Manager
6 Yearsyrs
Administrative Specialist Human Resource Specialist Human Resources Manager
Chief Executive Officer
8 Yearsyrs
Legal Assistant Office Manager Human Resources Coordinator
Director Of Human Resources
10 Yearsyrs
Case Manager Program Manager General Manager
District Manager
7 Yearsyrs
Office Administrator Accounts Payable Clerk Accountant
Finance Manager
7 Yearsyrs
Office Manager Operations Manager
General Manager
7 Yearsyrs
Office Manager Human Resources Coordinator
Human Resources Manager
7 Yearsyrs
Billing Specialist Accountant Account Manager
Marketing Director
7 Yearsyrs
Administrative Specialist Specialist Account Manager
Marketing Manager
6 Yearsyrs
Legal Assistant Legal Secretary
Office Manager
5 Yearsyrs
Case Manager Program Coordinator Program Manager
Operations Director
9 Yearsyrs
Security Officer Service Technician Service Manager
Operations Manager
7 Yearsyrs
Specialist Operations Manager General Manager
President/Chief Executive Officer
10 Yearsyrs
Security Officer Technician Project Manager
Program Manager
8 Yearsyrs
Human Resources Coordinator Program Manager General Manager
Property Manager
6 Yearsyrs
Specialist Account Manager Operations Manager
Purchasing Manager
9 Yearsyrs
Technician Sales Consultant Leasing Consultant
Resident Manager
5 Yearsyrs
Billing Specialist Specialist Account Manager
Sales Manager
5 Yearsyrs
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Average Length of Employment
Senior Clerk 4.1 years
Senior Secretary 4.0 years
Clerk Typist 3.6 years
Clerk Specialist 3.4 years
Service Secretary 3.3 years
Clerk Secretary 3.3 years
Office Technician 3.0 years
Program Secretary 3.0 years
Office Specialist 2.8 years
Secretary 2.8 years
Staff Assistant 2.6 years
Support Clerk 2.6 years
Office Secretary 2.5 years
Clerk 2.3 years
Assistant Operator 2.3 years
Program Clerk 2.1 years
Personnel Aide 2.0 years
Aide 1.8 years
Clerical Aide 1.6 years
Office Aide 1.6 years
Office Volunteer 1.4 years
Top Employers Before
Cashier 6.4%
Internship 6.3%
Secretary 5.9%
Clerk 4.0%
Supervisor 2.6%
Manager 2.4%
Volunteer 2.1%
Teacher 2.0%
Top Employers After
Internship 6.3%
Cashier 4.5%
Teacher 2.9%
Clerk 2.5%
Volunteer 2.4%
Secretary 2.2%

Administrative Aide Demographics

Gender

Female

75.8%

Male

22.0%

Unknown

2.2%
Ethnicity

White

76.3%

Hispanic or Latino

14.0%

Asian

7.3%

Unknown

1.7%

Black or African American

0.7%
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Languages Spoken

Spanish

60.7%

French

9.2%

Portuguese

4.3%

Chinese

3.1%

Italian

2.5%

Japanese

2.5%

Hindi

1.8%

Mandarin

1.8%

Korean

1.8%

German

1.8%

Cantonese

1.8%

Dari

1.2%

Filipino

1.2%

Greek

1.2%

Persian

1.2%

Arabic

1.2%

Swedish

0.6%

Vietnamese

0.6%

Dutch

0.6%

Somali

0.6%
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Administrative Aide Education

Schools

University of Maine

19.7%

New York University

10.5%

University of Phoenix

9.2%

Montgomery College

6.6%

University of Maryland - University College

4.9%

Ashford University

4.3%

Strayer University

4.3%

Anne Arundel Community College

3.6%

Liberty University

3.6%

Tulane University

3.3%

Northwestern University

3.3%

Guam Community College

3.3%

Southern New Hampshire University

3.3%

Grand Canyon University

3.3%

Houston Community College

3.0%

Howard University

3.0%

American InterContinental University

3.0%

College of New Rochelle

3.0%

George Mason University

2.6%

New Jersey City University

2.3%
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Majors

Business

30.5%

Psychology

6.6%

Criminal Justice

5.8%

Accounting

5.6%

Health Care Administration

5.5%

Liberal Arts

4.7%

Political Science

4.0%

Human Resources Management

3.8%

Management

3.6%

General Studies

3.5%

Communication

3.5%

Sociology

3.2%

English

3.1%

Public Administration

2.8%

Nursing

2.7%

Legal Support Services

2.6%

Computer Science

2.3%

Education

2.3%

Elementary Education

2.0%

Finance

2.0%
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Degrees

Bachelors

41.8%

Other

22.1%

Masters

17.7%

Associate

10.0%

Certificate

5.3%

Doctorate

1.6%

Diploma

1.2%

License

0.3%
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Job type you want
Full Time
Part Time
Internship
Temporary

Real Administrative Aide Salaries

Job Title Company Location Start Date Salary
Administrative Aide FRC Realty, Inc. Chicago, IL Oct 20, 2015 $49,878
Office Administrative Aide Berkeley Springs Manor Berkeley, CA Dec 16, 2009 $38,860
Administrative Aide Suzanne McDevitt PA Jul 24, 2008 $35,479
Office Administrative Aide Angels Garden Home Gardena, CA Nov 12, 2009 $33,768
Administrative Aide KIKU of Central Florida, Inc. Altamonte Springs, FL May 14, 2010 $30,992

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Top Skills for An Administrative Aide

DatabaseManagementPersonnelFilesOfficeProceduresDataEntryPayrollCustomerServiceFinancialAidPhoneCallsOfficeSuppliesPurchaseOrdersTravelArrangementsOfficeEquipmentSpecialProjectsTelephoneCallsSafetyWordProcessingPowerpointFrontDeskEmergencyGeneralPublic

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Top Administrative Aide Skills

  1. Database Management
  2. Personnel Files
  3. Office Procedures
You can check out examples of real life uses of top skills on resumes here:
  • Worked directly under lead web developer in database management and customer relations.
  • Maintained confidential personnel files for the division, updated the manager on personnel issues and assisted with dispatcher hiring/promotion processes.
  • Design and implement 8 new office procedures, filing systems, and inventory controls to improve operational efficiency and increase productivity.
  • Perform data entry of student and alumni information, prepared mailings and other related administrative tasks as required.
  • Coordinated and maintained records for the contingent employee's payroll, County supplement payroll and cell phone stipends.

Top Administrative Aide Employers