Administrative aide job description
Example administrative aide requirements on a job description
- High school diploma or equivalent.
- Proficiency in MS Office Suite.
- Excellent typing and data entry skills.
- Knowledge of office procedures and equipment.
- Ability to work with confidential information.
- Strong interpersonal and communication skills.
- Ability to multitask and prioritize tasks.
- Excellent organizational and time-management skills.
- Attention to detail and accuracy.
- Flexibility and adaptability.
Administrative aide job description example 1
City of Rockville administrative aide job description
Essential Job Functions
Front desk and customer service duties which includes answering telephones, answering questions in a professional manner, acting as receptionist, generating reports and statistics, handling evaluations, and processing fees and payments. May be required to learn the city-wide computerized registration system, which includes selling of merchandise, memberships, lessons, and admissions, processing payments, and generating and balancing daily cash reports. Candidates will also be responsible for processing reservation requests for facility use. Responsible for light facility maintenance including cleaning duties. Performs other duties as assigned. Works alone or under direct supervision.
Office administration duties which include drafting a variety of documents under the direction of the supervisor, proofreading typed and other materials for accuracy, completeness, and compliance with policies of the assigned area, operating various office machines and word/data processing equipment as required, organizes and maintains files and records, and tracks the processing and issuing of official documents. Performs/coordinates specialized projects in support of the assigned area, as well as performing other duties as assigned including cross-training to work in other areas of the facility's operations.
Qualifications
QUALIFICATIONS/SKILLS:
Possess excellent communication and interpersonal skills. Must be proficient with computer usage, as well with programs such as the Microsoft office suite. May be required to possess or obtain CPR/AED/First Aid certifications. Ability to operate the City's registration system.
EXPERIENCE:
Customer service, cashier, office administration or secretarial experience preferred but not required.
EDUCATION:
High school student and/or at least 16 years of age. High school graduate or GED preferred.
As a condition of employment, all new hires, including part-time, temporary and seasonal employees, reporting to the worksite, as well as working remotely, are required to have received at least the first dose of the Moderna or Pfizer vaccine or the single dose of the Johnson & Johnson vaccine prior to their start date. New hires will be required to receive any additional doses (including the booster shot) of the COVID-19 vaccine in a manner and schedule consistent with the current CDC guidelines. Weekly COVID-19 testing will be required until fully vaccinated.
New hires, except individuals who have worked for the City any time after October 8, 2021, may submit a request for a religious or medical accommodation (exemption). All requests will be reviewed and evaluated on a case-by-case basis. New hires will be required to submit weekly COVID-19 test results if they are approved for a medical or religious accommodation (exemption).
Knowledge, Skills, and Abilities
Knowledge of customer service techniques and ability to communicate efficiently. Skills in operating PC's and ability to learn how to use a variety of software programs.
Administrative aide job description example 2
ERIE County Medical Ctr administrative aide job description
MINIMUM QUALIFICATIONS:
A.) Graduation from a regionally accredited or New York State registered college or university with a Bachelor's Degree; or:
B.) Graduation from a regionally accredited or New York State registered college or university with an Associate's Degree and two (2) years of administrative support or general office support experience; or:
C.) Graduation from high school or possession of a high school equivalency diploma and four (4) years of administrative support or general office support experience; or:
D.) An equivalent combination of training and experience as defined by the limits of (A), (B) and (C).
NOTE: Verifiable part-time and/or volunteer experience will be pro-rated toward meeting full-time experience requirements.
TYPICAL WORK ACTIVITIES:
Provides administrative and clerical support in the operation of assigned department;
Types routine forms, letters, reports and correspondence;
Maintains various records and data including but not limited to job postings, payroll, requisitions contracts and regulatory documentation;
Acts as liaison between assigned department and other departments of the hospital, vendors, visitors and patients;
Places orders for repairs and maintenance;
Compiles statistics of departmental activities;
Prepares and develops reports;
Distributes communications to department employees;
Orders office supplies.
FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Good knowledge of clerical and administrative support principles, practices and terminology in a general office setting; good knowledge of recordkeeping procedures; good knowledge of payroll procedures; ability to prepare written reports; ability to maintain records and files; ability to understand and follow verbal and written instructions; ability to establish and maintain effective working relationships with a diverse constituency; ability to communicate effectively, both orally and in writing; ability to utilize a variety of electronic software applications, including Microsoft Office applications; clerical aptitude; sound professional judgment; capable of performing the essential functions of the position with or without reasonable accommodation.
DISTINGUISHING FEATURES OF THE CLASS: The work involves providing clerical and administrative support for an assigned department at the Erie County Medical Center Corporation. The incumbent performs clerical, recordkeeping and receptionist duties. Work is performed under the direct supervision of a higher level administrative employee. Supervision is not a function of this position. Does related work as required.
Administrative aide job description example 3
Empire Today administrative aide job description
At Empire Today, our Installation Department is the base of our company. All installation team associates work with the installers to ensure all customer, sales and internal requests and requirements are fulfilled. Through daily assignment, jobsite visits and post install inspections, the installation team helps our installers perform quality and complete installations while following our company mission of making beautiful new floors easy.
Responsibilities
The Installation Administrative Aide supports the Installation Manager and the Installation Coordinator with in-home and business-to-business flooring (carpet and hard surface) and window treatment (where applicable) installations.
Qualifications
The successful candidate will possess:
High School Diploma or GED required, Associate's Degree preferred
Microsoft Excel, Microsoft Word, and Microsoft Outlook required
Knowledge of Home Improvement industry is a plus.
Bilingual fluency in English and Spanish a plus.
Benefits
Employees are eligible for numerous benefits including:
Quick enrollment into our benefit plans. Eligibility is first of the month following just two weeks of employment.
A premium 401K Investment Plan, with the company matching your amount invested dollar for dollar up to 4% with no vesting. Find another Company that can beat that!
Medical Insurance with several plan options and a Health Savings Account to meet you and your family's health needs.
Prescription Drug Coverage
Dental Insurance - Twice a year visits at no cost.
Vision Insurance with materials coverage
Flexible Spending Accounts for Medical & Dependent Care
Wellness Program - A best in class program offering substantial awards payable right on your paycheck
Basic Life Insurance and AD&D
Short Term Disability Coverage
Long Term Disability Coverage
Employee Assistance Program
Paid Holidays including Floating Holidays
Paid Time Off (PTO) that grows with years of service
Empire Perks - An employee discount purchasing program offering you great savings on the things you want.
About EMPIRE TODAY(r)
Empire Today has been a leading provider of installed home improvements for 60 years. Empire offers the largest in-stock selection of flooring in the United States. Convenience, quality, and selection make Empire stand out. With Empire Today, homeowners and business customers can get quality Carpet, Hardwood, Laminate, Tile, Vinyl Flooring, and Window Treatments from top brands they know and trust. And because Empire warehouses thousands of products, customers can get the right product, professionally installed when they need it, as soon as the next day.
Empire was founded in 1959 and provides service to more than 70 metropolitan areas in the United States. With more than three million satisfied customers, Empire Today is dedicated to its mission of Making Beautiful New Floors Easy.
Empire Today is an equal opportunity employer. We believe passionately that employing a diverse workforce is central to our success. We make recruiting decisions based on your experience and skills.
By Submitting your resume and application information, you authorize Empire Today to transmit and store your information in the Empire Today group companies' world-wide recruitment database, and to circulate that information as necessary for the purpose of evaluating your qualifications for this or other job vacancies. By pressing apply and providing your telephone number and email address, you authorize Empire Today to contact you by email or telephone at the wireless or landline phone number provided using automated phone technology and/or text messaging. Message and data charges may apply. You may revoke consent at any time.
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Updated March 14, 2024
