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Job outlook for administrative aides in the United States
Administrative aide job growth summary. After extensive research, interviews, and analysis, Zippia's data science team found that:
The projected administrative aide job growth rate is -8% from 2018-2028.
About -286,900 new jobs for administrative aides are projected over the next decade.
Administrative aide salaries have increased 12% for administrative aides in the last 5 years.
There are over 914,629 administrative aides currently employed in the United States.
There are 96,883 active administrative aide job openings in the US.
The average administrative aide salary is $38,714.
Are administrative aide jobs in demand?
Administrative aide job and salary trends over time
Administrative aide jobs over time
Administrative aide job growth rate over time
| Year | # of jobs | % of population |
|---|---|---|
| 2021 | 914,629 | 0.27% |
| 2020 | 928,685 | 0.28% |
| 2019 | 1,021,839 | 0.31% |
| 2018 | 1,083,787 | 0.33% |
| 2017 | 1,127,299 | 0.34% |
Average administrative aide salary over time
Administrative aide salary by year
| Year | Avg. salary | Hourly rate | % Change |
|---|---|---|---|
| 2026 | $38,714 | $18.61 | +3.1% |
| 2025 | $37,558 | $18.06 | +2.9% |
| 2024 | $36,502 | $17.55 | +2.9% |
| 2023 | $35,466 | $17.05 | +2.2% |
| 2022 | $34,698 | $16.68 | +2.7% |
Administrative aide jobs by state
Most common states for administrative aides
| Rank | State | Population | # of jobs | Employment/ 1000ppl |
|---|---|---|---|---|
| 1 | District of Columbia | 693,972 | 290 | 42% |
| 2 | Alaska | 739,795 | 183 | 25% |
| 3 | Montana | 1,050,493 | 248 | 24% |
| 4 | Massachusetts | 6,859,819 | 1,403 | 20% |
| 5 | Iowa | 3,145,711 | 533 | 17% |
| 6 | Indiana | 6,666,818 | 1,042 | 16% |
| 7 | Wisconsin | 5,795,483 | 925 | 16% |
| 8 | Minnesota | 5,576,606 | 892 | 16% |
| 9 | Nebraska | 1,920,076 | 315 | 16% |
| 10 | Maine | 1,335,907 | 202 | 15% |
| 11 | Wyoming | 579,315 | 88 | 15% |
| 12 | Virginia | 8,470,020 | 1,202 | 14% |
| 13 | Washington | 7,405,743 | 1,004 | 14% |
| 14 | Maryland | 6,052,177 | 833 | 14% |
| 15 | Colorado | 5,607,154 | 760 | 14% |
| 16 | Oregon | 4,142,776 | 562 | 14% |
| 17 | Idaho | 1,716,943 | 236 | 14% |
| 18 | Delaware | 961,939 | 134 | 14% |
| 19 | North Dakota | 755,393 | 102 | 14% |
| 20 | Vermont | 623,657 | 88 | 14% |
Most common cities for administrative aides
| Rank | City | # of jobs | Employment/ 1000ppl | Avg. salary |
|---|---|---|---|---|
| 1 | Urbana | 2 | 5% | $41,501 |
| 2 | Rockville | 2 | 3% | $39,501 |
| 3 | Silver Spring | 2 | 3% | $39,404 |
| 4 | Mechanicsville | 1 | 3% | $39,974 |
| 5 | Bellflower | 1 | 1% | $48,525 |
| 6 | Los Angeles | 5 | 0% | $48,645 |
| 7 | Buffalo | 1 | 0% | $47,995 |
| 8 | Chicago | 1 | 0% | $42,801 |
| 9 | Memphis | 1 | 0% | $36,120 |
| 10 | Richmond | 1 | 0% | $39,898 |
Administrative Aide job outlook: Expert opinions
Our panel of administrative aide experts
Missouri University of Science & Technology
California State University Channel Islands
University of Iowa
College of Charleston
Dixie State University
West Virginia State University
Christi Patton Luks
Professor (NTT) and Associate Chair for Academic AffairsMissouri University of Science & Technology
Linda & Bipin Doshi Department of Chemical & Biochemical Engineering
What's a good job out of college for Administrative Aides?
Christi Patton Luks: A good job out of college is one that can be adapted to the individual's skills and interests and encourages them to stretch. Frequently, students think they want to work in a particular type of job. Once they have it, they discover that it was not what they thought it would be. Many companies rotate new employees through a variety of positions. Those are great for helping people find their own hidden talents. I know that I have discovered abilities that I would not have even attempted when I was 20.
Amanda Carpenter
DirectorCalifornia State University Channel Islands
Department of Career Development and Alumni Engagement
What technical skills for an Administrative Aide stand out to employers?
Amanda Carpenter: -Data analytics skills are critical technical skills that stand out to employers in today's market. According to NACE (2018), the use of data analytics is projected to have the most significant impact on an organization's operational efficiency and revenue generation.
-Source (NACE): www.naceweb.org
What type of skills will young Administrative Aides need?
Brian Lai Ph.D.: They need to be able to write well, specifically be able to clearly summarize and analyze ideas, policies, and arguments in a succinct manner. They will need at least a working understanding of data analysis techniques, if not some ability to analyze data. In the field of IR, the ability to network and work in a group environment will be important.
What experience really stands out on Administrative Aide resumes?
Jacob Craig Ph.D.: I believe strongly in dexterity and a language of expertise. That means that if a student can show they can adapt to new demands by learning a new way of working, learning about a new audience, learning how to address a new purpose, learning a new genre or style, and learning a new technology, that employee attractive. Especially at the entry-level, the ability to learn and adapt is valuable. Being able to talk about their experience using a persuasive vocabulary is often useful. For instance, if students can describe their approach to communication without using cliches (short and sweet, clear) and something along the lines of purpose, audience, situation, genre, medium--that's persuasive.
Dr. Mike Peterson Ph.D.
Department Chair and Associate Professor of EnglishDixie State University
English Department
What skills stand out on Administrative Aide resumes?
Dr. Mike Peterson Ph.D.: Writing skills have always been valued by employers, but anything that shows an ability to write, produce, or communicate in digital spaces will stand out. While employers are becoming increasingly comfortable having employees work and collaborate digitally (from home or elsewhere), they may still be reluctant to train employees how to do that. They want to see evidence that applicants will know how to use technology and stay productive without extensive training and without a supervisor having to stand behind them. That isn't to say training won't take place, but employers want to use their valuable time and resources training employees on their own systems, policies, and procedures; they don't want to have to show new-hires how to use Zoom, how to format a memo, how to write an email, or how to co-edit a document using OneDrive.
Are there any particularly good places in the United States for Administrative Aides to find work opportunities?
Dr. Mike Peterson Ph.D.: The great thing about a degree in English is that graduates can find work anywhere: teaching, freelance writing, technical writing, content production, editing, reporting-you name it. There are ample jobs in small towns and large cities in all of these areas. English degrees are also highly valued in a variety of jobs-such as sales, public relations, marketing, and paralegal work-because employers know these applicants, from day one, will have strong skills in writing, communication, critical thinking, and creative thinking.
Anne McConnell Ph.D.
ProfessorWest Virginia State University
English Department
What general advice would you give to an Administrative Aide?
Anne McConnell Ph.D.: I would say it's important to be very attentive to the way you communicate with your employers, managers, and co-workers. Even sending an e-mail can be an opportunity to demonstrate your professionalism and communication skills. Some people think that no one knows how to write anymore, or how to communicate in a professional way. I don't think that's true. But we don't always think about how our writing can be a tool to communicate our competence and seriousness. If you know how to write and communicate professionally-which college grads do-then make sure to demonstrate that in the workplace.