Administrative analyst vs administrative assistant

The differences between administrative analysts and administrative assistants can be seen in a few details. Each job has different responsibilities and duties. While it typically takes 2-4 years to become an administrative analyst, becoming an administrative assistant takes usually requires 1-2 years. Additionally, an administrative analyst has an average salary of $55,444, which is higher than the $34,945 average annual salary of an administrative assistant.

The top three skills for an administrative analyst include customer service, patients and powerpoint. The most important skills for an administrative assistant are customer service, data entry, and powerpoint.

Administrative analyst vs administrative assistant overview

	Administrative Analyst	Administrative Assistant
Yearly salary	$55,444	$34,945
Hourly rate	$26.66	$16.80
Growth rate	11%	-8%
Number of jobs	91,598	65,769
Job satisfaction	-	4.14
Most common degree	Bachelor's Degree, 66%	Bachelor's Degree, 47%
Average age	44	50
Years of experience	4	2

What does an administrative analyst do?

An administrative analyst specializes in analyzing the company's processes and operations to come up with the best practices for the business. Their responsibilities revolve around conducting research and analysis through site inspections, surveys, interviews, and assessments. They must also coordinate with different department personnel to gather and examine data, ensuring that all processes are profitable and efficient. Furthermore, as an administrative analyst, it is essential to present findings and progress reports in adherence to the company's policies and regulations.

What does an administrative assistant do?

Administrative assistants, or admin assistants, do general clerical and administrative activities. Their duties involve organizing and maintaining files and records, preparing documents, scheduling meetings and appointments, and providing general support in the office. Administrative assistants handle incoming and outgoing official correspondences, take minutes of important meetings and manage calls to the main office number. They also assist executives in providing structure to their day by managing their schedule, drafting e-mails, and other activities that executives may need assistance in. Administrative assistants should have the following skills: organizing, business writing, decision-making, and communication.

Administrative analyst vs administrative assistant salary

Administrative analysts and administrative assistants have different pay scales, as shown below.

	Administrative Analyst	Administrative Assistant
Average salary	$55,444	$34,945
Salary range	Between $37,000 And $81,000	Between $26,000 And $46,000
Highest paying City	Washington, DC	San Francisco, CA
Highest paying state	Connecticut	California
Best paying company	ConocoPhillips	Westfield State University
Best paying industry	Technology	-

Differences between administrative analyst and administrative assistant education

There are a few differences between an administrative analyst and an administrative assistant in terms of educational background:

	Administrative Analyst	Administrative Assistant
Most common degree	Bachelor's Degree, 66%	Bachelor's Degree, 47%
Most common major	Business	Business
Most common college	Northwestern University	Western Carolina University

Administrative analyst vs administrative assistant demographics

Here are the differences between administrative analysts' and administrative assistants' demographics:

	Administrative Analyst	Administrative Assistant
Average age	44	50
Gender ratio	Male, 33.5% Female, 66.5%	Male, 12.7% Female, 87.3%
Race ratio	Black or African American, 8.5% Unknown, 4.5% Hispanic or Latino, 9.2% Asian, 11.4% White, 66.1% American Indian and Alaska Native, 0.2%	Black or African American, 9.2% Unknown, 3.9% Hispanic or Latino, 16.0% Asian, 3.8% White, 66.4% American Indian and Alaska Native, 0.7%
LGBT Percentage	12%	6%

Differences between administrative analyst and administrative assistant duties and responsibilities

Administrative analyst example responsibilities.

Develop infrastructure to enable clients to better understand and manage risks associate with their decision environment to capture opportunities.
Perform annual operating expense reconciliations, monitor audit windows and audit requirements contain in the lease documents.
Complete knowledge of computer applications including word processing, spreadsheet, database and presentations using PowerPoint and SharePoint.
Increase efficiency of the monthly reporting processes though SAS and SQL implementation.
Provide application and database support and troubleshooting for install base that include JDE, SQL.
Resolve notification calls for benefit interruptions for patients.

Administrative assistant example responsibilities.

Manage time and attendance using Kronos software for entire department.
Participate in national projects, manage new customer conversions to MCI from other carriers.
Manage FEDEX delivery requirements ensuring compliance with company policy.
Manage and update social media outlets including Facebook and LinkedIn.
Manage company finances using QuickBooks software, including monitoring the operating budget and collecting on unpaid invoices.
Manage and develop the daily clinical schedule for the in-patient rehabilitation staff taking into consideration Medicare guidelines and staffing ratios.

Administrative analyst vs administrative assistant skills

Common administrative analyst skills

Customer Service, 8%
Patients, 8%
PowerPoint, 6%
Windows, 4%
Lease Management, 4%
Financial Analysis, 4%

Common administrative assistant skills

Customer Service, 14%
Data Entry, 11%
PowerPoint, 6%
Travel Arrangements, 5%
Database Management, 5%
Word Processing, 5%

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Administrative Analyst
Administrative Analyst vs Administrative Assistant

Updated January 8, 2025

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