How to hire an administrative analyst

How to hire an administrative analyst, step by step

Here's a step-by-step administrative analyst hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an administrative analyst job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new administrative analyst
• Step 8: Go through the hiring process checklist

What does an administrative analyst do?

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1. Identify your hiring needs

   The administrative analyst hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   An administrative analyst's background is also an important factor in determining whether they'll be a good fit for the position. For example, administrative analysts from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list shows salaries for various types of administrative analysts.

   Type of Administrative Analyst	Description	Hourly rate
   Administrative Analyst	Management analysts, often called management consultants, propose ways to improve the efficiency of an organization. They advise managers on how to make organizations more profitable through reduced costs and increased revenues.	$17-38
   Department Administrator	Department administrators are professionals who are responsible for performing administrative and clerical tasks for a specific department within an organization. These administrators are required to prepare financial statements for clients while evaluating revisions through feedback with stakeholders... Show more	$16-34
   Analyst	Analysts are employees or individual contributors with a vast experience in a particular field that help the organization address challenges. They help the organization improve processes, policies, and other operations protocol by studying the current processes in place and determining the effectiveness of those processes... Show more	$25-47

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Customer Service
   • Patients
   • PowerPoint
   • Windows
   • Lease Management
   • Financial Analysis
   • Financial Reports
   • Data Entry
   • Payroll
   • Project Management
   • Data Collection
   • Excellent Organizational
   • Reconciliations
   • Data Analysis

   Check all skills

   Responsibilities:

   • Develop infrastructure to enable clients to better understand and manage risks associate with their decision environment to capture opportunities.
   • Perform annual operating expense reconciliations, monitor audit windows and audit requirements contain in the lease documents.
   • Complete knowledge of computer applications including word processing, spreadsheet, database and presentations using PowerPoint and SharePoint.
   • Increase efficiency of the monthly reporting processes though SAS and SQL implementation.
   • Provide application and database support and troubleshooting for install base that include JDE, SQL.
   • Resolve notification calls for benefit interruptions for patients.

   More administrative analyst duties

3. Make a budget

   Including a salary range in your administrative analyst job description helps attract top candidates to the position. An administrative analyst salary can be affected by several factors, such as geography, experience, seniority, certifications, and the prestige of the hiring company.

   For example, the average salary for an administrative analyst in Nebraska may be lower than in Connecticut, and an entry-level administrative analyst usually earns less than a senior-level administrative analyst. Additionally, an administrative analyst with certifications may command a higher salary, and working for a well-known company or start-up may also impact an employee's pay.

   Average administrative analyst salary

   $55,444yearly

   $26.66 hourly rate

   ---

   Entry-level administrative analyst salary

   $37,000 yearly salary

   Updated January 19, 2026

   Average administrative analyst salary by state

   Rank	State	Avg. salary	Hourly rate
   1	District of Columbia	$71,871	$35
   2	New Jersey	$70,604	$34
   3	New York	$68,900	$33
   4	California	$68,415	$33
   5	Maryland	$67,571	$32
   6	Virginia	$66,890	$32
   7	Massachusetts	$64,383	$31
   8	Washington	$62,662	$30
   9	Illinois	$60,296	$29
   10	Wisconsin	$60,120	$29
   11	Pennsylvania	$59,214	$28
   12	Oregon	$56,758	$27
   13	Minnesota	$56,174	$27
   14	Michigan	$56,144	$27
   15	Texas	$55,161	$27
   16	Ohio	$52,465	$25
   17	Colorado	$52,440	$25
   18	Arizona	$52,356	$25
   19	North Carolina	$51,162	$25
   20	Iowa	$51,136	$25

   Average administrative analyst salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	ConocoPhillips	$118,313	$56.88
   2	ResMed	$115,919	$55.73	2
   3	First Republic Bank	$112,186	$53.94
   4	Stryker	$109,922	$52.85	13
   5	Citi	$104,045	$50.02	47
   6	Icma-rc	$102,315	$49.19	1
   7	AIG	$101,907	$48.99	12
   8	Mastercard	$94,797	$45.58	5
   9	Bank of America	$91,265	$43.88	100
   10	Tufts Health Plan	$87,585	$42.11
   11	AllianceBernstein	$86,317	$41.50	12
   12	Burlington	$84,213	$40.49	3
   13	Deutsche Bank	$83,703	$40.24	15
   14	McKesson	$83,571	$40.18	1
   15	NBT Bancorp Incorporated	$83,005	$39.91	1
   16	Erp Analysts	$82,224	$39.53	1
   17	Edward Jones	$80,443	$38.67	6
   18	Tyson Foods	$77,810	$37.41	1
   19	Salisbury Bank	$77,569	$37.29
   20	Metropolitan Water District of Southern California	$77,554	$37.29	2

4. Writing an administrative analyst job description

   An administrative analyst job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of an administrative analyst job description:

   Administrative analyst job description example

   Panum is seeking an experienced and energetic Communication and Administrative Analyst to work on an existing contract with or TSA client. The selected individual will provide communication, analytical and administrative coordination support to Senior Leadership in the Operations Support Front Office (OSFO) within the Transportation Security administration (TSA).
   Work in Located in Springfield, VA but it is currently 100% remote.
   
   DHS Suitability or Clearance required.
   
   Roles and Responsibilities
   Respond, triage, conduct research, coordinate, edit and track information requests, taskers, and data calls from external/internal customers such as Congress, GAO, FOIA, DHS Headquarters and TSA within OSFO group email box Coordinate inquiries for correspondence including management directives, GAO/IG Audits, Congressional reports, FOIA correspondence, Public Affairs inquiries, and support for hearings. Prepares and reviews information requests from external customers and researches, writes, coordinates, edits, and disseminates responses received from the program offices Support the development of guidance and instruction to managers and staff to review, plan, recommend, and/or develop written products for TSA/DHS internal and other external publications, strategic plans and agency managed websites as well as various types of agency memoranda, general correspondence and internal communications for personnel Draft content, presentation, and edits a variety of materials including talking points, position papers, manuals, reports, correspondence, FOIA, etc., for format, punctuation, spelling and grammar Review submitted publications for style, design, and similar editorial characteristics, prior to release for printing, publication, and/or dissemination; ensures conformity with established agency publications procedures and policies Ensure consistency, accuracy, clarity, and comprehensiveness; ensures there is a logical development of subject matter, that the content is appropriate for the audience to which it is directed, and that conclusions are supportable by reference to facts Identifies and coordinates the resolution of issues with managers, supervisors and or originators Provide feedback to the OS Front Office Staff on any identified opportunities for improvement Be proficient with Microsoft Office Suite, maintain records and files of work and revisions, and ensure quality products and services are delivered on time
   
   Minimum Qualifications
   4 year degree or high is required Minimum 5 years of experience providing support to executive and Federal clients; 10 years experience preferred. Be proficient with Microsoft Office Suite Active Suitability/Public Trust is required
   
   Panum Group, LLC Established in 1997, Panum Group provides unique expertise and innovative solutions that address federal customers' greatest business and mission challenges. A culture of excellence through innovation and problem-solving has resulted in 100 percent growth in employees and revenue over the last three years. Panum provides program & project management, acquisition & contract management, business & strategy consulting and next generation information and communications technology services for more than 20 federal agencies. For more information, please visit www.panum.com.

   Copy this example

   

5. Post your job

   To find administrative analysts for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any administrative analysts they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level administrative analysts with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your administrative analyst job on Zippia to find and recruit administrative analyst candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   To successfully recruit administrative analysts, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new administrative analyst

   Once you've decided on a perfect administrative analyst candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   It's equally important to follow up with applicants who don't get the job with an email letting them know that the position has been filled.

   To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire an administrative analyst?