Administrative analyst job description
Updated March 14, 2024
8 min read
Find better candidates in less time
Post a job on Zippia and take the best from over 7 million monthly job seekers.
Example administrative analyst requirements on a job description
Administrative analyst requirements can be divided into technical requirements and required soft skills. The lists below show the most common requirements included in administrative analyst job postings.
Sample administrative analyst requirements
- Bachelor's degree in Business Administration or related field.
- Minimum of 5 years of experience in administrative analysis.
- Proficient in Microsoft Office Suite.
- Knowledge of data analysis and reporting.
- Knowledge of project management.
Sample required administrative analyst soft skills
- Strong interpersonal and communication skills.
- Ability to work independently and in a team environment.
- Excellent problem-solving, organizational and time management skills.
- Attention to detail and accuracy.
- Creative thinking and brainstorming.
Administrative analyst job description example 1
Panum administrative analyst job description
Panum is seeking an experienced and energetic Communication and Administrative Analyst to work on an existing contract with or TSA client. The selected individual will provide communication, analytical and administrative coordination support to Senior Leadership in the Operations Support Front Office (OSFO) within the Transportation Security administration (TSA).
Work in Located in Springfield, VA but it is currently 100% remote.
DHS Suitability or Clearance required.
Roles and Responsibilities
Respond, triage, conduct research, coordinate, edit and track information requests, taskers, and data calls from external/internal customers such as Congress, GAO, FOIA, DHS Headquarters and TSA within OSFO group email box Coordinate inquiries for correspondence including management directives, GAO/IG Audits, Congressional reports, FOIA correspondence, Public Affairs inquiries, and support for hearings. Prepares and reviews information requests from external customers and researches, writes, coordinates, edits, and disseminates responses received from the program offices Support the development of guidance and instruction to managers and staff to review, plan, recommend, and/or develop written products for TSA/DHS internal and other external publications, strategic plans and agency managed websites as well as various types of agency memoranda, general correspondence and internal communications for personnel Draft content, presentation, and edits a variety of materials including talking points, position papers, manuals, reports, correspondence, FOIA, etc., for format, punctuation, spelling and grammar Review submitted publications for style, design, and similar editorial characteristics, prior to release for printing, publication, and/or dissemination; ensures conformity with established agency publications procedures and policies Ensure consistency, accuracy, clarity, and comprehensiveness; ensures there is a logical development of subject matter, that the content is appropriate for the audience to which it is directed, and that conclusions are supportable by reference to facts Identifies and coordinates the resolution of issues with managers, supervisors and or originators Provide feedback to the OS Front Office Staff on any identified opportunities for improvement Be proficient with Microsoft Office Suite, maintain records and files of work and revisions, and ensure quality products and services are delivered on time
Minimum Qualifications
4 year degree or high is required Minimum 5 years of experience providing support to executive and Federal clients; 10 years experience preferred. Be proficient with Microsoft Office Suite Active Suitability/Public Trust is required
Panum Group, LLC Established in 1997, Panum Group provides unique expertise and innovative solutions that address federal customers' greatest business and mission challenges. A culture of excellence through innovation and problem-solving has resulted in 100 percent growth in employees and revenue over the last three years. Panum provides program & project management, acquisition & contract management, business & strategy consulting and next generation information and communications technology services for more than 20 federal agencies. For more information, please visit www.panum.com.
Work in Located in Springfield, VA but it is currently 100% remote.
DHS Suitability or Clearance required.
Roles and Responsibilities
Respond, triage, conduct research, coordinate, edit and track information requests, taskers, and data calls from external/internal customers such as Congress, GAO, FOIA, DHS Headquarters and TSA within OSFO group email box Coordinate inquiries for correspondence including management directives, GAO/IG Audits, Congressional reports, FOIA correspondence, Public Affairs inquiries, and support for hearings. Prepares and reviews information requests from external customers and researches, writes, coordinates, edits, and disseminates responses received from the program offices Support the development of guidance and instruction to managers and staff to review, plan, recommend, and/or develop written products for TSA/DHS internal and other external publications, strategic plans and agency managed websites as well as various types of agency memoranda, general correspondence and internal communications for personnel Draft content, presentation, and edits a variety of materials including talking points, position papers, manuals, reports, correspondence, FOIA, etc., for format, punctuation, spelling and grammar Review submitted publications for style, design, and similar editorial characteristics, prior to release for printing, publication, and/or dissemination; ensures conformity with established agency publications procedures and policies Ensure consistency, accuracy, clarity, and comprehensiveness; ensures there is a logical development of subject matter, that the content is appropriate for the audience to which it is directed, and that conclusions are supportable by reference to facts Identifies and coordinates the resolution of issues with managers, supervisors and or originators Provide feedback to the OS Front Office Staff on any identified opportunities for improvement Be proficient with Microsoft Office Suite, maintain records and files of work and revisions, and ensure quality products and services are delivered on time
Minimum Qualifications
4 year degree or high is required Minimum 5 years of experience providing support to executive and Federal clients; 10 years experience preferred. Be proficient with Microsoft Office Suite Active Suitability/Public Trust is required
Panum Group, LLC Established in 1997, Panum Group provides unique expertise and innovative solutions that address federal customers' greatest business and mission challenges. A culture of excellence through innovation and problem-solving has resulted in 100 percent growth in employees and revenue over the last three years. Panum provides program & project management, acquisition & contract management, business & strategy consulting and next generation information and communications technology services for more than 20 federal agencies. For more information, please visit www.panum.com.
Post a job for free, promote it for a fee
Administrative analyst job description example 2
Lockton Companies administrative analyst job description
Do you enjoy administering leaves? Would you enjoy working with various clients that vary in size and industry? Do you enjoy being in a collaborative, professional environment? Then we have the position for you! This position can be remote!
Due to our success and increased business opportunities, we are looking for a Leave Administration Specialist to provide excellent customer service to employees regarding all aspects of absence management. This position is a subject matter expert regarding all types of employees leave of absence, including Short Term Disability, FMLA, Long Term Disability, Unpaid leaves, etc. The ideal candidate will demonstrate a high level of professionalism; possess the ability to work well in a fast-paced environment and the flexibility to easily adapt to changing priorities.
* Work with internal teams to conduct client policy audits
* Collect supporting documents from Multiple Locations
* Responsible for utilizing the tools provided to maintain compliance with federal, state, local, and union specific leave policies
* Document policy compliance audit process in Excel
* Create client presentations in PowerPoint
* Provide feedback for legal requirements and policy regarding leaves
* Provide employees/managers with information and assistance regarding potential leaves
* Produce and track all required documentation collected during the audit process.
* Escalate issues to the proper management resource as appropriate
* Maintain established performance goals and help ensure the organization is meeting performance targets and complying with service level agreements
* Provide critical thinking regarding absence management processes. Identify trends and make recommendations for continuous process improvements to management
* Consult with clients on best practices and policy reviews
#LI-Hybrid
#LI-LL1
* A Bachelor's Degree is highly desired
* Four or more years of professional experience in absence management is preferred; Customer Service experience is preferred
* Knowledge of FMLA regulations and requirements and ADA is required
* Hands on experience with HR/Payroll systems is desired, along with experience using email and Microsoft Office suite
* Must have a strong disposition toward customer service and proven aptitude for computer-based leave transaction processing
* Legal right to work in the United States
Additional Information
Due to our success and increased business opportunities, we are looking for a Leave Administration Specialist to provide excellent customer service to employees regarding all aspects of absence management. This position is a subject matter expert regarding all types of employees leave of absence, including Short Term Disability, FMLA, Long Term Disability, Unpaid leaves, etc. The ideal candidate will demonstrate a high level of professionalism; possess the ability to work well in a fast-paced environment and the flexibility to easily adapt to changing priorities.
* Work with internal teams to conduct client policy audits
* Collect supporting documents from Multiple Locations
* Responsible for utilizing the tools provided to maintain compliance with federal, state, local, and union specific leave policies
* Document policy compliance audit process in Excel
* Create client presentations in PowerPoint
* Provide feedback for legal requirements and policy regarding leaves
* Provide employees/managers with information and assistance regarding potential leaves
* Produce and track all required documentation collected during the audit process.
* Escalate issues to the proper management resource as appropriate
* Maintain established performance goals and help ensure the organization is meeting performance targets and complying with service level agreements
* Provide critical thinking regarding absence management processes. Identify trends and make recommendations for continuous process improvements to management
* Consult with clients on best practices and policy reviews
#LI-Hybrid
#LI-LL1
* A Bachelor's Degree is highly desired
* Four or more years of professional experience in absence management is preferred; Customer Service experience is preferred
* Knowledge of FMLA regulations and requirements and ADA is required
* Hands on experience with HR/Payroll systems is desired, along with experience using email and Microsoft Office suite
* Must have a strong disposition toward customer service and proven aptitude for computer-based leave transaction processing
* Legal right to work in the United States
Additional Information
Dealing with hard-to-fill positions? Let us help.
Administrative analyst job description example 3
Energy Transfer administrative analyst job description
Energy Transfer, a Fortune 50 organizaton, recognized by Forbes as one of America's best large employers, is dedicated to responsibly and safely delivering America's energy. We are driven to inspire our employees to create superior value for our customers, our investors, a sustainable future and giving back to the community where we have long-standing commitments to causes including MD Anderson Children's Cancer Hospital, The Salvation Army, American Heart Association, Ronald McDonald House and many more. Come join our award winning 10,000 strong organization as we fuel the world and each other!
This position works in the Interstate Contract Administration Group reporting to the Director, Contract Administration. This position supports Florida Gas Transmission Company, LLC and is responsible for processing requests for transportation contracts, establishing receipt/delivery points and legal entities for transportation contracts.
Essential Duties and Responsibilities:
Acts as customer contact to initiate transportation contracts. Works closely with Commercial Representatives to validate deal terms for entry in the M+ system and generation of contract documents. Routes contracts for required approvals with Legal, Facility Planning, Credit, and SVP Commercial. Establishes new legal entities in M+ system, coordinates credit and set-up of entity in accounting system (SAP). Administration of security access for external customers to the M+ system. Administration of designee relationships, delivery point operating accounts, operator balancing agreements, consolidation/aggregation of contracts, and data requests as needed. Works on tight deadlines to allow customers to nominate at desired scheduling cycle (five cycles per day). Administration of Capacity Release in compliance with tariff and FERC requirements. Responsible for administering postings to the pipeline's Informational Postings website and monitoring Transactional Reports. Working with IT to identify and test improvements to M+ business processes. Customer training on M+ system capacity release. Occasional after-hours, weekend or holiday work is required. Perform other duties as assigned.
Requirements:
Education and/or Experience, Knowledge, Skills & Abilities:
To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The requirements for this position are listed below:
Bachelor's degree in Business, Marketing, Accounting or related area or additional equivalent experience. 2 - 5 years of contract admin or related interstate pipeline experience. Customer service skills and/or experience. Detail-oriented. Ability to meet deadlines in high-stress environment. Ability to communicate clearly and concisely with various groups internally and externally. Ability to multi-task. Job level will be commensurate with experience.
Preferred Qualifications:
Contracts and/or gas industry experience a plus.
Working Conditions:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Usually, normal office working conditions. Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing.
Equal Opportunity Employer/Disability/Vet
DISCLAIMER:
The above statements, which are subject to change, are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified.
This position works in the Interstate Contract Administration Group reporting to the Director, Contract Administration. This position supports Florida Gas Transmission Company, LLC and is responsible for processing requests for transportation contracts, establishing receipt/delivery points and legal entities for transportation contracts.
Essential Duties and Responsibilities:
Acts as customer contact to initiate transportation contracts. Works closely with Commercial Representatives to validate deal terms for entry in the M+ system and generation of contract documents. Routes contracts for required approvals with Legal, Facility Planning, Credit, and SVP Commercial. Establishes new legal entities in M+ system, coordinates credit and set-up of entity in accounting system (SAP). Administration of security access for external customers to the M+ system. Administration of designee relationships, delivery point operating accounts, operator balancing agreements, consolidation/aggregation of contracts, and data requests as needed. Works on tight deadlines to allow customers to nominate at desired scheduling cycle (five cycles per day). Administration of Capacity Release in compliance with tariff and FERC requirements. Responsible for administering postings to the pipeline's Informational Postings website and monitoring Transactional Reports. Working with IT to identify and test improvements to M+ business processes. Customer training on M+ system capacity release. Occasional after-hours, weekend or holiday work is required. Perform other duties as assigned.
Requirements:
Education and/or Experience, Knowledge, Skills & Abilities:
To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The requirements for this position are listed below:
Bachelor's degree in Business, Marketing, Accounting or related area or additional equivalent experience. 2 - 5 years of contract admin or related interstate pipeline experience. Customer service skills and/or experience. Detail-oriented. Ability to meet deadlines in high-stress environment. Ability to communicate clearly and concisely with various groups internally and externally. Ability to multi-task. Job level will be commensurate with experience.
Preferred Qualifications:
Contracts and/or gas industry experience a plus.
Working Conditions:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Usually, normal office working conditions. Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing.
Equal Opportunity Employer/Disability/Vet
DISCLAIMER:
The above statements, which are subject to change, are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified.
Start connecting with qualified job seekers
Resources for employers posting administrative analyst jobs
Average cost of hiring
Recruitment statistics
How to write a job description
Examples of work conditions
Administrative analyst job description FAQs
Ready to start hiring?
Updated March 14, 2024
Updated March 14, 2024