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Top 50 Administrative Analyst Skills

Below we've compiled a list of the most important skills for an Administrative Analyst. We ranked the top skills based on the percentage of Administrative Analyst resumes they appeared on. For example, 14.9% of Administrative Analyst resumes contained Financial Statements as a skill. Let's find out what skills an Administrative Analyst actually needs in order to be successful in the workplace.

These are the most important skills for an Administrative Analyst:

1. Financial Statements

demand arrow
high Demand
Here's how Financial Statements is used in Administrative Analyst jobs:
  • Produced monthly financial statements and reconciled the ledger regarding various aspects of accounts receivable.
  • Analyzed and recorded portfolio related operating data into financial statements in accordance with GAAP.
  • Review and analyze general ledger, accounts payable/receivables and financial statements for accuracy.
  • Prepare spreadsheets and analyzes financial information including financial statements and tax returns.
  • Gathered information to help create financial statements for internal managerial purposes.
  • Maintained partnership financial statements and capital accounts including waterfall distribution calculations.
  • Prepared quarterly/annual financial statements including supporting schedules in accordance with GAAP.
  • Reviewed financial statements and assisted in annual audit processes.
  • Generated period end financial statements reflecting monthly/yearly production.
  • Manage financial transactions, producing financial statements.
  • Prepare monthly financial statements and analysis.
  • Authored memos, reports, and correspondence using Word, and created invoices and financial statements using Excel and other programs.
  • Coordinated the preparation of monthly, quarterly and annual financial statements for submission to the SEC and other regulatory agencies.
  • Manage firm accounting and financial issues; prepare financial statements as well as budget expectations.
  • Prepared financial statements and reviewed other payable and accrual accounts for hub and spoke funds.
  • Prepared semi-annual and annual financial statements (according to GAAP and S-X requirements).
  • Collect and spread annual financial statements and tax returns using T-Soft and Microsoft Excel.
  • Prepared the monthly financial statements for our regional offices in the United States.
  • Assessed client financial statements and forecasted financial sustainability.
  • Perform and analyze financial statements, QC compliance, HUD data, regulatory audits, and effectively prepare written analyses.

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2. Database

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high Demand
Here's how Database is used in Administrative Analyst jobs:
  • Supervised Special Projects in the Administrative section * Developed and implemented Access database tracking system of all incoming correspondence.
  • Garnered expertise in database systems to track patient information and file confidential records.
  • Coordinated with senior staff on the development and/or enhancements to databases tracking external media, internal media, and outreach events.
  • Keep price databases up to date and make daily and weekly audits to the price lists of assigned customers.
  • Report gaming system, database and inventory anomalies in order to ensure the integrity of Lottery information systems.
  • Developed a new MS SQL 2000 database and designed a robust reporting schedule for Management and Planning.
  • Created databases and spreadsheets to improve inventory management and reporting accuracy on a case by case basis.
  • Arrange reports, proposal bids, and maintain and track databases for reporting purposes.
  • Published staff databases (to include staff directory, emergency contact log).
  • Order processing and Billing will remain in Legacy environment on separate Databases.
  • Managed project required by the FCC to update Sprint's database.
  • Compiled and submitted reports to state facilities, using multiple databases.
  • Researched, updated and verified correctness of an Access database.
  • Orchestrated project plans among other State departments for database upgrades.
  • Maintain multiple databases and records.
  • Collaborated with cross functional teams to enhance, plan and implement initiatives Used company specific database systems when making product flow decisions
  • Managed protocol deviations and created process for reviewing and monitoring deviations by creating and maintaining a deviations database.
  • Performed detailed analysis of national database to report patient satisfaction trends and benchmarking data.
  • Created, maintained, and updated databases and tables for major State developments.
  • Experienced in reorganizing seosdb ( CM operating system database ).

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15 Database Jobs

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3. Ensure Compliance

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high Demand
Here's how Ensure Compliance is used in Administrative Analyst jobs:
  • Conducted operational business process analysis and procedural documentation to ensure compliance with current Health Plan contracts, rules and regulations.
  • Developed planned schedule of expenditures and obligations to ensure compliance with regulations, policies, criteria and overall project requirements.
  • Developed reports for status eligibility and newly eligible team members and focused data with managers to ensure compliance.
  • Monitor all employee competency status and assist director to ensure compliance with all requirements
  • Monitored and analyzed processes and guidelines to ensure compliance with agency policies.
  • Established internal audit program to ensure compliance with all Privacy Regulations.
  • Administer procedural audits to ensure compliance of applicable regulations and policies.
  • Reviewed and analyzed property insurance policies to ensure compliance.
  • Reviewed requests for offer letters, prior to preparation, to ensure compliance with company labor categorizing and salary structures.
  • Work closely with the audit department to ensure compliance of company policies and procedures.
  • Attended necessary meetings with Trustee to ensure compliance with all stages of bankruptcy proceedings.
  • Assist in analyzing risk and audit criteria to ensure compliance with statutory requirements.
  • Review calculations to ensure compliance and advise of any potential issues.
  • Perform audits to ensure compliance to company policies and best practices.
  • Enforce disciplinary/corrective actions as needed to ensure compliance with DHS Policy.
  • Help ensure compliance with Corporate and Regional Escalation Policies.
  • Communicated information to investors, while evaluating servicer performance to ensure compliance with stated agreements.
  • Evaluated servicer performance to ensure compliance with stated agreements.
  • Assist with training in areas of expertise, such as NAIC Annuity Suitability and product training to ensure compliance is met.
  • Maintained an on-going relationship with vendors to ensure compliance with the Act and FUSA business standards.

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4. Customer Service

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high Demand
Here's how Customer Service is used in Administrative Analyst jobs:
  • Coordinated Telecommunications Projects, provided Quality Customer Service Support to MTA Customers and outside Vendors.
  • Improved efficiency by creating a more efficient confirmation system and centralized departmental customer service list.
  • Supervised a team of twenty-five (25) Customer Service Representatives which met or exceeded departmental expectations as set by Management.
  • Provided excellent customer service to the public and to Departmental employees at all levels of the organization with a positive attitude.
  • Respond to queries in a clear and accurate manner via email, phone, and at customer service window.
  • Offer prompt customer service to better serve the student population, from research, follow-up, to resolution.
  • Work with other departments, when necessary, to resolve issues in order to achieve optimal customer services.
  • Reconciled departmental budgets, and served on a Customer Service Committee and designed a customer satisfaction survey tool.
  • Lead department customer service projects: policies and procedures, employee recognition, and CDO model review.
  • Improved customer service client relationship through improved service, reports increasing revenues and new contract signed.
  • Experience in customer service, telephonic service, Approval of registrations and release of credit.
  • Provided customer service and general office duties - correspondence, vendor inquiries, office machine inventory
  • Plan, establish and maintain reference files for all customer service and retailer accounting activity.
  • Provided front desk coverage ascertaining excellent customer service support for employees, clients and visitors.
  • Provided excellent customer service with style and class to clients, vendors and staff.
  • Provided excellent customer service in person, on the phone, and through email.
  • Accelerated efficiency in customer service center by 92% within 6 months.
  • Perform all duties and responsibilities with highest customer service and professionalism.
  • Team Player, Strong customer service orientation Experience in supporting antivirus applications Administrator for Track-IT!
  • Default Correspondence Specialist Senior Acting Section Manager Assistant Manager Executive Response Unit Lead Customer Service Representative - Research

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1 Customer Service Jobs

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5. Special Projects

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high Demand
Here's how Special Projects is used in Administrative Analyst jobs:
  • Participate on special projects and/or temporary assignments; providing SOX and/or fraud control expertise to operations and management.
  • Supported department in maintaining schedule, proofreading documentation and executing special projects.
  • Conducted studies, prepared reports and recommended implementation for special projects.
  • Coordinated various special projects pertaining to public safety.
  • Manage special projects from conceptualization to completion.
  • Completed special projects in a timely and efficient manner included creating and executing queries, creating and manipulating complex spreadsheets.
  • Managed special projects designed to educate more than 2,500 employees on issues of proper practice, procedures and protocols.
  • Work on special projects at the discretion of OID Program Directors while maintaining consistency and efficiency.
  • Work on special projects as assigned as they relate to the contract administration function.
  • Analyzed data created by special projects to determine the best practice for the organization.
  • Assist with the coordination of special projects by developing project plans and schedules.
  • Prepared City Council Agenda reports for presentation as required for special projects.
  • Planned, directed and coordinated special projects consistent with agency goals.
  • Performed daily procedures and special projects as needed and by priority
  • Provided assistance with special projects to the department when necessary.
  • Contract extended 4 months for NGBS special projects.
  • Complete Affirmative Action special projects.
  • Performed all other administrative, analytical and special projects as requested.
  • Collaborated with other administrative team members, human resources and the finance department on special projects and events.
  • Performed and completed assigned special projects thru out year during audits and close out periods.

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3 Special Projects Jobs

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6. Data Entry

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high Demand
Here's how Data Entry is used in Administrative Analyst jobs:
  • Provided financial administrative support, auditing contract funding documents, data entry and maintaining electronic files.
  • Serve as a relational database administrator, responsible for data entry and report generation.
  • Developed a user process for efficiency of data entry of specific group/employer benefits.
  • Maintained and performed data entry within the Personnel Management Information System.
  • Managed international data entry teams for time-sensitive project.
  • Provided clerical support for Management including typing, filing, data entry, distributing mail, maintain inventory, record keeping.
  • Assisted in all areas of administrative work including data file organization, research and development, data entry and receptionist.
  • Excelled at data entry by inputting new products into the system and removing old products out.
  • Created data entry forms to enter, update, analyze, and report on data.
  • Keep manual records filed, updated balance, daily data entry of all purchases.
  • Implemented, maintained and managed the rate of data entry into systems.
  • Performed data entry tasks using Microsoft Excel spreadsheets and CME Tracker database.
  • Trained new employees on multiple medical billing programs and data entry software.
  • Assist with account administration and data clean-up/data entry tasks.
  • Interviewed, hired and supervised data entry personnel.
  • Supervised data entry personnel and reviewed timesheets for accuracy.
  • Support BT department management in ad-hoc activities including data entry and analysis, scheduling, and other tasks.
  • Coordinate with Vee Technologies to develop and enhance image processing guidelines for data entry into InvoiceWorks.
  • Answered multi-line telephone, filed, and data entry.
  • Review Receiving Key PO's Data entry Outlook, Excel, MS word, QuickBooks Key in Mail Assist managers with tasks

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1 Data Entry Jobs

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7. Human Resources

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high Demand
Here's how Human Resources is used in Administrative Analyst jobs:
  • Coordinate NeoGov recruitment materials and processes, confidential candidate qualification systems with Human Resources, and schedule interviews.
  • Recommended process automation within department Human Resources, assisted in implementation of streamlined processes.
  • Provided executive administrative support to Human Resources Director, Executive Director, CFO.
  • Tracked and coordinated departmental time sheets and prepared confidential reports for Human Resources.
  • Performed as department Human Resources Liaison for the recruitment of staff personnel; payroll processing for up to 350 staff employees.
  • Maintain and prepare the office records and accounts, including human resources records and government contract accounts.
  • Assisted Director with day to day operations, including timekeeping and assistance with human resources issues.
  • Represented the department in all Human Resources issues at both the department and campus level.
  • Act as a power user for the Academy's Human Resources Management System, Workday.
  • Prepared reports related to various human resources functions to ensure compliance with various employment laws.
  • Managed the Department of Fire & Rescue Services Human Resources Section for 400+ employees.
  • Coordinated the development of and maintenance of databases for the Human Resources Office.
  • Worked with Corporate Human Resources for 13 nationwide locations.
  • Reported on Human Resources as a key indicator.
  • Managed Human Resources function for the division.
  • Staff Development, Human Resources and Organizational Analysis Supervised, trained and mentored several employees.
  • Consult with employees, departmental and human resources personnel as necessary regarding discrepancies and/or questions related to the payroll.
  • Prepared periodic updates of the human resources information in the Stewardship Handbook and the Court Internal Controls Handbook.
  • Prepare and distribute human resources reports Document internal processes, training manual, and controls.
  • present position) - Office of Human Resources.

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9 Human Resources Jobs

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8. Travel Arrangements

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high Demand
Here's how Travel Arrangements is used in Administrative Analyst jobs:
  • Processed travel arrangements for managers; utilized company vendors and travel programs.
  • Provide administrative support for group including expense reporting and travel arrangements.
  • Make extensive travel arrangements including hotel accommodations and ground travel.
  • Coordinated all travel arrangements for all office personnel.
  • Managed International/OCONUS travel arrangements for high-level government personnel.
  • Prepare travel arrangements, domestic and International.
  • Coordinated travel arrangements and reconciled travel expenses.
  • Travel arrangements and prepare expense reimbursements.
  • Secured travel arrangements domestic and abroad.
  • Coordinated and maintained travel arrangements.
  • Coordinated complex travel arrangements, calendar management and provided various research and assistance on projects for the Vice President of Sales.
  • Coordinated travel arrangements, maintained database and ensured the delivery of premium service to educators across the State of Arkansas.
  • Coordinate activities - activity set-up, travel arrangements, and coordination of all moving parts.
  • Organized internal and external events, travel arrangements, and meeting agendas.
  • Coordinated travel arrangements for both the Vice President and Sales Department.
  • Handled travel arrangements, seminars, retreats and annual functions.
  • Handle travel arrangements for sales team and senior management.
  • Schedule travel arrangements for the managers.
  • Expense reports and travel arrangements.
  • Flow Charts within Visio, Travel arrangements for VP, Sr. Director, Managers, and supervisors.

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9. Powerpoint

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high Demand
Here's how Powerpoint is used in Administrative Analyst jobs:
  • Complete knowledge of computer applications including word processing, spreadsheet, database and presentations using PowerPoint and SharePoint.
  • Prepared, set up complex presentations using PowerPoint incorporating outside professional technical staff with presentations.
  • Developed meeting materials for the Dean, involving dynamic PowerPoint presentations.
  • Developed presentations utilizing the PowerPoint software for senior and middle management.
  • Assisted with development of new business proposals using PowerPoint.
  • Created PowerPoint presentations with animation for sub cabinet-level officials.
  • Used all data sources, including account resources, for top line summaries and comparisons in graphs and text in PowerPoint.
  • Assembled one large loan PowerPoint presentation for a $165 million loan opportunity to the senior loan committee.
  • Develop presentation slides for meetings and lecture with the use of PowerPoint and storing them in SharePoint.
  • Provided monthly in-services to department staff on various software including Microsoft Word, PowerPoint and Outlook.
  • Produce CVENT and Excel and PowerPoint reports, and manage projects at the corporate level.
  • Assist with setting up PowerPoint Templates for Student Scientific Posters projects for online templates.
  • Assisted in coordinating the annual Retail Outlet Store Seminar, especially with PowerPoint presentations.
  • Created as well as presented PowerPoint presentations for new processes and client presentations.
  • Performed production editing, writing, and created PowerPoint presentations.
  • Created Excel charts and PowerPoint slides for Repair Operations management.
  • Maintain all employee floor plans in PowerPoint.
  • Excel, PowerPoint, Word.
  • Prepared PowerPoint presentations for Group Manager and provided support to all other programs within the Sales Ops team.
  • Experienced with Microsoft Word, Excel, PowerPoint and Visio.

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1 Powerpoint Jobs

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10. Sharepoint

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high Demand
Here's how Sharepoint is used in Administrative Analyst jobs:
  • Performed content development, maintenance, and management for proprietary team SharePoint collaboration site and sub-sites.
  • Research and update information on office wide intranet website for continuity of effective operations using SharePoint.
  • Reviewed and updated tape data retention policies and documentation in Microsoft SharePoint.
  • Created Technical SharePoint site, to ensure flow of valuable information would be shared between all plant employees.
  • Led Alaska Domain Web Migration SharePoint 2001 to SharePoint 2003 Project including 2007 Web Content Management.
  • Update SharePoint daily with the use of fuel and movement of the vehicles at various locations.
  • Enhanced processes on calendars, on-call schedule, tasks, and contact lists in SharePoint.
  • Utilize Microsoft Outlook and SharePoint to schedule meetings and other events as requested.
  • Maintained a SharePoint site project to store and collect large files for briefings.
  • Applied advanced SharePoint knowledge to increase the overall effectiveness of the tool.
  • Create SharePoint file saving and Web based Services.
  • Opened a SharePoint Collaboration Site for the department.
  • Experienced with PIRO, Serena Collage and SharePoint.
  • Created and maintained the division SharePoint site.
  • Reviewed AACER, BAPS, Oracle, SAP and AS400 and SharePoint systems.
  • Used Lectora an e-Learning software to create online training materials for Management roles and SharePoint tutorials while implementing training procedures.
  • Worked closely with Senior Management in implementing an entire new SharePoint site for Customer Loyalty and Marketing.
  • Architected SharePoint portal layout and information / data structure.
  • Research plan/benefit questions using historical plan documents/summary plan descriptions, training materials, as well as Sharepoint/knowledgebase tools.
  • Created "User" & "Administrator" Instruction Manuals for the Terminal SharePoint site.

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1 Sharepoint Jobs

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11. Purchase Orders

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high Demand
Here's how Purchase Orders is used in Administrative Analyst jobs:
  • Processed purchase orders and capital equipment requests.
  • Prepared and tracked all requests for check, process all purchase orders and vouchers, ordered supplies using marketplace.
  • Review all Purchase Orders received by the Grants Management Unit weekly for approval and to ensure sufficient funding.
  • Assisted Sales Team during quarter end with processing orders ensuring all purchase orders are processed before cutoff time.
  • Manage all accounting and financial reporting (including budgeting, invoicing, quotes and purchase orders).
  • Prepare, analyze, and validate purchase orders, inventories for clients and field personnel.
  • Handled purchase orders and determined that the pricing was according to the original agreements.
  • Tracked and closed out purchase orders in an accounting database for records management.
  • Analyzed invoice data versus contract rates and purchase orders to determine vendor compliance.
  • Contacted vendors and FSS Managers to clear up issues with Purchase orders.
  • Created purchase orders and verified completed final lien waivers.
  • Process purchase orders and contracts for various county agencies.
  • Create Media Destruction Purchase Orders for Data Centers.
  • Received on Purchase Orders on completed jobs.
  • Prepare purchase orders and checks.
  • Processed Purchase Orders using J.D.
  • Prepared purchase orders for processing.
  • Created and expedited purchase orders to meet manufacturing and customer's schedule changes in a timely manner.
  • Processed purchase orders, travel transactions and payment authorizations, and reconciled Express Card (i.e.
  • Created Purchase Orders and Review invoice associated with the Gillis / Acadia / Big Lake and Easton Compressor Station.

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12. SQL

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high Demand
Here's how SQL is used in Administrative Analyst jobs:
  • Gained experience in Microsoft SQL Server Management and Reporting Services to provide MAS customers with standard and custom reports as needed.
  • Performed analyses on developers SQL statement using EXPLAIN Plan to enhance form performance and created standards for SQL Procedure Triggers.
  • Implemented UTL_FILE functions for file i/o functioning for developers using Oracle PL/SQL, Power Builder & Visual Basic APPS.
  • Create process to extract metadata at field level from PL-SQL store procedures to maintain end-to-end data flow lineage.
  • Used SSIS to pull data out of source Oracle databases into SQL Server 2005 for further analysis.
  • Mail merging documents from excel spreadsheets using SQL queries in MS Office, critical thinking.
  • Provided application and database support and troubleshooting for install base that included JDE, SQL.
  • Deployed a Cassandra cluster for testing of NoSQL in a live environment.
  • Created SQL code to extract data from PS core tables.
  • Assisted in upgrade and administration of Microsoft SQL 2005 system.
  • Maintain SQL and Access databases for various portfolio programs.
  • Produced advanced queries using SQL in GIS software.
  • Run weekly access reports using SQL DB - submit iService/Remedy tickets to disable/remove all access related to terminated employees.
  • Create customized reports within InvoiceWorks as requested, using SQL to edit reports to provide detailed results.
  • Identified Siebel SQL queries that were slowing the user experience and putting undue load on the servers.
  • Performed ETL development using Informatica and Microsoft SQL Server 2005 Integration Services.
  • Managed SQL server backups using SQL Enterprise manager and SQL Litespeed.
  • Experience with Sharepoint 2007 and Microsoft SQL Server 2008 R2.
  • Install, support and troubleshooting TSM backup agents for Exchange 2003/2007, SQL BackTrack Datatools, and Oracle (RMAN).
  • Administered proprietary Subex Moneta SQL Server based database application.

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13. Expense Reports

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high Demand
Here's how Expense Reports is used in Administrative Analyst jobs:
  • Processed monthly expense reports reflecting supporting documents and budget code indexes.
  • Coordinated and prepared purchase orders/requests and maintained monthly expense reports.
  • Created detailed expense reports and requests for capital expenditures.
  • Distributed monthly expense reports to senior management.
  • Prepared and reconciled expense reports.
  • Prepared and tracked program expense reports and maintained funding accounting records to properly account for the various cost estimates.
  • Completed all Expense Reports for the CFO and 3 Vice Presidents (thousands of dollars of receipts).
  • Analyzed employee travel expense reports and helped to prepare the company's monthly budget using Microsoft Word.
  • Prepare travel expense reports and travel authorization requests; manage timekeeping; responsible for calendaring duties.
  • Analyzed and distributed monthly expense reports in an effort to control and/or reduce spending.
  • Produced all expense reports, and reimbursements for purchasing cards.
  • Complete and submit manager expense reports on a weekly basis.
  • Create and process weekly expense reports for Customer Executive.
  • Reconciled and submitted monthly billing and expense reports.
  • Prepare expense reports for senior management.
  • Created expense reports and filing systems.
  • Created and processed expense reports.
  • Completed and submitted expense reports; Ordered/purchased supplies and equipment; Organized and automated file management to improve workflow processes.
  • Arranged travel for the Corporate Retail Department and prepared expense reports.
  • Prepared and analyzed expense reports to achieve cost savings.

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14. Project Management

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high Demand
Here's how Project Management is used in Administrative Analyst jobs:
  • Used automated systems to provide record keeping for and tracking of long-range activities, including follow-up analysis and/or project management status.
  • Project Management - New protocol delivery, initiating scheduling for section distribution, budget maintenance & project drive preservation.
  • Account manager, order writer, project management of repair and installation for University campus telecommunication.
  • Promoted to positions of increasing authority because of project management and leadership skills.
  • Project Management-provide support for UAT-User Access Testing -Enterprise Solutions Project.
  • Provided project management for extensive construction project.
  • Completed Project Management for Programmers.
  • Project management/leader, trainer and designated as the go to person for procedural questions regarding questions and processes for specific dealers.
  • Provided project management support for several departments including contracted skilled trades by tracking a project's material and labor cost.
  • Configured the Dashboard to dump report data on a regular basis for contract analysis, project management and lead generation.
  • Project Management of special projects; conducts research related to projects; develops and recommends action on such projects.
  • Generated contract documents from AIA licensed software for project management and changing project profiles.
  • Worked closely with Project Management and the FOCUS development team in the UK.
  • Managed the project management teams in Quality Standards and Safety Improvement Projects.
  • Participated in project management for 5-acre expansion and new Vet Clinic.
  • Managed projects using in-house Project Management software and Task Tracking system.
  • Assisted with budget planning, staffing, and project management.
  • Completed Project Management for Users.
  • Monitor assignments and perform project management to meet timelines.
  • Apply Project Management best practices in the development of scope, risk, timeline and quality product/outcome delivery.

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4 Project Management Jobs

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15. Setup

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average Demand
Here's how Setup is used in Administrative Analyst jobs:
  • Create new owner setups, update existing owners with data used from pay decks, estate or conveyance transfer documents.
  • Involved in application setup activities and customized the apps to match the functional needs of the organization.
  • Helped setup an inventory & filing system for maintaining archival records in major maintenance activities.
  • Managed integration and transition of CHI vendors to Conifer Setup and maintenance of vendor database.
  • Use various documentation to determine how and if computers are setup per IT standards.
  • Fielded day-to-day requests related to security, menu setup, and problem resolution.
  • Worked with Interface Group to ensure proper setup of all interfaces.
  • Worked on implementing field level security and audit trail setup.
  • Work alongside HR for new associate setup and maintenance.
  • Assisted with system configurations, user setups and disables.
  • Assisted dentist with patient setup in designated rooms.
  • Screen applicants and setup interviews.
  • Wire Payment Setup and Processing.
  • Perform Oracle Applications Functional enhancements setup and configuration in coordination with DBA and consultants as required.
  • Worked with project managers (PMs) to setup reporting templates and computerized project summary reports for PM major maintenance activities.
  • Collaborated with the UNIX and DB2 Administrators to setup file allocation and archiving.
  • Configure replication setups and perform replication Installing and Configuring EMC Data Domain using ddboost.
  • Communicate with employees to setup overpayment recoveries.
  • Resolved operational or process exceptions in accordance with departmental policies and procedures, setup new deals .

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1 Setup Jobs

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16. Phone Calls

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average Demand
Here's how Phone Calls is used in Administrative Analyst jobs:
  • Screened incoming phone calls and scheduled calendar for vice-president.
  • Responded to participant phone calls and/or letters/requests.
  • Research public records using online search engines and also making phone calls, organizing and suggesting ideas for company new website.
  • Received telephone calls, emails, letters, and faxes, and relayed messages and documents across departments.
  • Prepared and maintained charts, handled in-coming and out-going phone calls, performed inventory control and supplies ordering.
  • Fielded TRICARE health care phone calls from military and military family beneficiaries (CONUS and OCONUS).
  • Maintain effective and timely donor communications through thank you letters, e-mails, and phone calls.
  • Received and addressed a high volume of patient, provider, and pharmacy phone calls.
  • Updated and analyzed medical information answered phone calls and assisted the manager with projects.
  • Answer phone calls and direct calls to appropriate parties or take messages.
  • Screened all telephone calls and referred to appropriate staff department for resolution.
  • Maintained the Front desk and answered telephone calls.
  • Screened all telephone calls and walk-in visitors.
  • Field phone calls and manage call work/research.
  • Monitored and screened incoming phone calls.
  • Return phone calls to associates/vendors.
  • Answer and screen telephone calls, receive and direct visitors, and schedule appointments, meetings, and travel itineraries.
  • Provided administrative and clerical support, prepared time-sensitive information and handled phone calls in regards to payroll payments and benefits.
  • Interact with the client via inbound/outbound phone calls and email Essential Skills/Knowledge Strong attention to details.
  • Control y registro de activos fijos Receiving phone calls.

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17. Data Analysis

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average Demand
Here's how Data Analysis is used in Administrative Analyst jobs:
  • Proposed recommendations to compensation team members based on key themes identified during data analysis.
  • Assisted VP of Manufacturing with trend and data analysis of business operations
  • Developed electronic databases to provide critical data analysis to senior management.
  • Conduct quantitative and qualitative data analysis to generate findings.
  • Performed data analysis and statistical auditing.
  • Serve on patient safety and quality committee, completing data analysis reports for a variety of quality projects.
  • Conducted data analysis for the Greater Hartford Transitional Grant Area and summarized results for reports and publications.
  • Log data analysis for firewalls, routers and servers.
  • Performed data analysis between multiple data bases/schemas and verified data accuracy incorporating TOAD/SQL Developer to ensure correctness of data on reports.
  • Developed, proposed, and implemented a new system of survey data analysis, utilizing multi-variable regression.
  • Used Microsoft Office and Open Office software to create graphs and reports to conclude data analysis.
  • Conduct formative assessment, secondary data analysis to effectively convey statement of need/situational analysis.
  • Performed adhoc data analysis with MS Excel and IBM Business Procress Management Software.

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1 Data Analysis Jobs

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18. Office Supplies

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average Demand
Here's how Office Supplies is used in Administrative Analyst jobs:
  • Process and track procurement requests to include vehicles, equipment, office supplies, uniform for office and field personnel.
  • Created excel spreadsheets and charts (for equipment returns, recharge, and office supplies, etc.).
  • Coordinated office supplies, took meeting minutes, and received and reported on provider incoming mail and faxes.
  • Prepare invoices, reports, order office supplies, arrange travel request and prepared performance plan for employees.
  • Provide Facility back-up support: office supplies, kitchen supplies, mail delivery, office maintenance when needed.
  • Order media & office supplies via IBM Bond (Buy on Demand) for Data Centers.
  • Submit funding request via GTS Expense Pre-Approval Tool & IRM Databases for media & office supplies.
  • Manage all medical supplies and office supplies for the Emergency Department, including coordinating with vendors
  • Filed, faxed, photocopied, ordered office supplies and scanned documents for interdepartmental use.
  • Provided administrative support answered phones, scheduled meetings, ordered office supplies, etc.
  • Inventory management and stock replenishment of kitchen and office supplies (two offices).
  • Maintain budget limitations for office supplies, paper, and toner ordering.
  • Researched and resolved any discrepancies regarding the purchase of office supplies.
  • Order office supplies as requested for all departments through Staples.com.
  • Distribute mail, inventories, orders and office supplies/equipment.
  • Inventory manager responsible for purchasing our office supplies.
  • Maintained the inventory for office supplies and equipment.
  • Ordered office supplies for the division.
  • Monitored and ordered office supplies.
  • Scheduled meetings with vendors of interest for purchases, which included but was not limited to dental equipment and office supplies.

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19. Peoplesoft

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Here's how Peoplesoft is used in Administrative Analyst jobs:
  • Participate in planning, organizing, testing and implementing PeopleSoft modifications.
  • Updated and maintain accurate payable vendor records within PeopleSoft
  • Utilized PeopleSoft for verification of invoice payments.
  • Generated PeopleSoft project costing/SPRO weekly file.
  • Work with IT to develop and test enhancements to the PeopleSoft welfare, pension and dues reporting processes.
  • Create and customize PeopleSoft queries tailored to our specific needs to maximize management and grant monitoring functions.
  • Posted migration data reconciliation as well as conducted all new hire audits in SAP and PeopleSoft.
  • Create and maintain special reports, presentations and new databases as applicable in PeopleSoft.
  • Inputted and tracked purchase requisitions, petty cash, travel requisitions/claims using PeopleSoft.
  • Created, tested and maintained PeopleSoft Queries.
  • Received invoices in PeopleSoft for payment.
  • Key Contributors * Assist with 5000+ employee enrollments in required training for employment into PeopleSoft.
  • Prepare Time sheet Audit and Attendance reports using Peoplesoft HR system.
  • Generate non-employees EID# in Peoplesoft.
  • Involved testing for Duke PeopleSoft and People Tools upgrades and assisted with the creation of BRDs and SOPs.
  • Supported application and system testing support for PeopleSoft, Workscape, Siebel, KB, etc.
  • Assigned login id's provided by Peoplesoft.

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20. Monthly Reports

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Here's how Monthly Reports is used in Administrative Analyst jobs:
  • Created presentations and completed monthly reports for the Contracting Officer
  • Generated monthly reports on over spending errors and miscalculations
  • Produced monthly reports on hedge fund performance; prepared documents for audits; arranged travel; scheduled meetings and office management.
  • Build and distribute monthly reports specific for budgeting, to all users, location supervisors, site admins and executives.
  • Automated many daily, weekly and monthly reports through VB Script and would execute the report through the server scheduler.
  • Input and update tickets in Remedy to assigned groups and run daily, weekly, monthly reports.
  • Analyze and create weekly and monthly reports on past and current incentive programs for management review.
  • Prepared multiple monthly reports for the executive committee and leads, along with maintaining staff schedules.
  • Developed monthly reports; processed contract payments, invoices, and procurement documents including purchase orders.
  • Scheduled conference calls, data entry, prepared correspondences, presentations and monthly reports.
  • Generated daily, weekly, and monthly reports for the office and outside personnel.
  • Delivered monthly reports to IT managers and IT Directors of various technical groups.
  • Tracked daily backlog numbers to generate daily, weekly and monthly reports.
  • Create monthly reports detailing projects, adds, moves and paid invoices.
  • Created office policies and procedures, and monthly reports.
  • Prepared monthly reports for HUD as well.
  • Maintained monthly reports of oil budgets.
  • Analyze data to prepare monthly reports to meet management and sales-field information needs.
  • Prepared monthly reports and yearly budgets Event Planning: Assisted with the department's bi-yearly meetings Arranged travel and maintained attendance schedules
  • Complete monthly reports to ensure accuracy of all payables in retail lease portfolio.

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21. Business Requirements

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Here's how Business Requirements is used in Administrative Analyst jobs:
  • Develop best practices by creating appropriate diagnostic and/or tracking data that will translate business requirements into usable decision support tools.
  • Leverage TeamSite API and template framework as part of everyday enhancement based on business requirements.
  • Developed business requirements for potential electronic solutions to records management and tracking systems.
  • Worked closely with business area to validate business requirements in development process.
  • Gathered business requirements from end users and implemented changes as necessary.
  • Interview users and gather business requirements for application enhancements.
  • Communicated to Siebel team when business requirements changed.

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22. Annual Budget

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Here's how Annual Budget is used in Administrative Analyst jobs:
  • Prepared annual budget analysis for corporate and fifteen field locations.
  • Managed department budget and assisted in annual budget preparation
  • Prepared instructions, in coordination with the Mayor's Budget Office, for preparation of the city's annual budget process.
  • Assisted in responding to the Board of Supervisor's budget inquiry before and after the annual budget approval process.
  • Prepared and controlled complex annual budget using municipal accounting theories and principles for all divisions in department.
  • Set up annual budgets for each branch and service department and tracked progress weekly and monthly.
  • Established monthly and annual budget for the fuel services provided in the U.S. and Canada.
  • Involved in analyzing annual budget report, and creation of report presented to City Council.
  • Coordinated and Assisted the Finance Manager on the Annual Budget process and Forecast.
  • Led financial management and strategic planning for $6 million annual budget.
  • Assist in the preparation of the divisional annual budget and municipal budget.
  • Assisted in the development of semiannual budgets for 9 nursing home facilities.
  • Serve as Financial Analyst, coordinating $4 million annual budget.
  • Directed annual budget planning and tracking for the unit.
  • Assist in preparation for annual budget and grants.
  • Worked with management to review annual budget reports.
  • Assisted with annual budget preparation.
  • Oversee a $750,000 annual budget, negotiate contracts, SOWs and adhere to government procurement regulations.
  • Participated in the annual budget process with Randstad management.
  • Prepared recommendations through cost analysis for the Annual Budget and submit recommendations to various agencies.

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23. Meeting Minutes

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Here's how Meeting Minutes is used in Administrative Analyst jobs:
  • Conducted online collaborative training, routinely updated policies & procedures researched/analyzed/prepared weekly meeting minutes, administrative reports & senior leader briefs.
  • Organized monthly reports; handled calls for various groups within the account; published meeting minutes generated from various team calls.
  • Transcribed recordings; generate meeting minutes, PowerPoint presentations, and spreadsheets for team members and executive staff.
  • Recorded and maintained all meeting minutes for the Chief of the SAVE Program.
  • Scheduled and reserved meeting facilities, drafted agendas and composed meeting minutes.
  • Composed, edited and submitted meeting minutes for final approval and distribution.
  • Compile, Draft, Audit and Edit Weekly Reports and Meeting Minutes.
  • Attended numerous regularly scheduled meetings; took notes and created meeting minutes.
  • Take weekly meeting minutes/notes and upload them onto SharePoint once finalized.
  • Coordinate, schedule and compile meeting minutes during interviews of candidates.
  • Take and present formal meeting minutes.
  • Prepared meeting minutes, edited subcontractor proposals, project punch list, transmittals and memorandums for organizational support.
  • Take meeting minutes for Account Leaders meetings.

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24. Administrative Functions

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Here's how Administrative Functions is used in Administrative Analyst jobs:
  • Manage accounting and administrative functions for six LandCare branches with annual sales in excess of $22 million.
  • Performed budgeting, planning and other administrative functions for a $4M department.
  • Trained clerical staff in office and administrative functions.
  • Provide other administrative functions to all Heads.
  • Maintained the operational and administrative functions of Staff Personnel and Payroll (Employee Data Base/Personnel Payroll System) processing for department.

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25. Technical Support

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Here's how Technical Support is used in Administrative Analyst jobs:
  • Collaborated with technical support teams to effectively resolve client issues involving Thomson ONE financial product.
  • Participated in application performance tuning, system documentation, and technical support for production.
  • Provided computer technical support for clinical staff and edited staff documents.
  • Provide computer network administration and technical support.
  • Offer assistance to technical support team with tier 2 and 3 problems, delivering quality and speedy resolution to user issues.
  • Provide technical support for the development, implementation and analysis of all short-term and long-term vehicle operations projects and goals.
  • Created business reviews and sales reports for fields sales and provided technical support and training on computer applications.
  • Communicate with and provide reporting and technical support to system users and clients numbering well over 800,000.
  • Provide Tier II BlackBerry and wireless technical support to upwards of 4000 Olympus America employees.
  • Provide technical support for associates with self service applications and other internal systems.
  • Provided technical support to all departments related to file and document inventories.
  • Subject matter export in all aspects of operations and technical support.
  • Exhibit strong prioritizing, multitasking, and remote technical support.
  • Coordinated all communication with external technical support to ensure smooth operation of Safetynet system.
  • Assisted Technical Support Manager in restructuring his measurements reports to provide a clearer view of issues and results.
  • Assisted in technical support for advisor and client website.

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26. Process Improvement

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Here's how Process Improvement is used in Administrative Analyst jobs:
  • Provided quality control solutions and internal process improvements based on ticket processing procedures and observable process deficiencies.
  • Consulted on and implemented process improvements to reduce operational cost and risk while increasing efficiency.
  • Performed lead facilitator duties during process improvement projects reporting directly to the Director.
  • Develop and implement process improvements, and organize administrative aspects of the department.
  • Perform duties as project manager for miscellaneous process improvement initiatives.
  • Communicated feedback from dealers to ensure effective process improvements.
  • Resolved complex issues requiring intervention and/or process improvements.
  • Implement business process improvement using the available technology.
  • Improved program efficiency through process improvements.
  • Participated in work process improvement and best business practices work groups and served as lead on the division performance indicator process.
  • Expanded Lean Process improvement plan for Value Base Purchasing program, AHRQ reporting metrics, and Sepsis protocol response rate.
  • Provide administrative support for CMMI and Process Improvement group and serve as scribe for designated meetings.
  • Identify, promote and drive process improvements to positively impact cost, delivery and quality.
  • Selected to join the process improvement project which will focus on patient scheduling opportunities.
  • Process improvement - Helped update existing processes as well as write new procedures.
  • Implement process improvements and assist on projects assigned.
  • Conduct informational sessions, monthly client meetings, one-on-one training, and ad hoc updates on systems enhancements and process improvements.
  • Audit vendor base to indentify performance gaps, ensure process improvement and corrective action for proactive and responsible care delivery.
  • Implemented a number of process improvements to increase the efficiency of the reseller program.
  • Developed 3 procedures and 2 workflow for process improvement increasing productivity by 80%.

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27. Staff Members

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Here's how Staff Members is used in Administrative Analyst jobs:
  • Provided high-level administrative support to senior management along with five senior staff members in the divisional business and planning office.
  • Arranged domestic and international travel for director and other staff members and processed related expense reports.
  • Supervised eight staff members at different universities.
  • Supervised two administrative staff members.
  • Instructed staff members in the proper use of information management tools in compliance with policy, regulations, and best practices.
  • Provided support for staff members, printed and prepared presentation/marketing materials for management, trained new hires.
  • Provide technical assistance to various staff members, applicants, and outside agencies.
  • Established and maintained records, filing systems, and logs for staff members.
  • Promoted programs, communicated both orally and writing to various staff members.
  • Research, analyze, obtain information from staff members and external sources.
  • Assisted Director with the supervision of 8 senior management staff members.
  • Manage and Supervise three staff members in IT related activities.
  • Provided help-desk support for over 500 university extension staff members.
  • Advised professional staff members in all areas of department operations.
  • Answer telephones and transfer calls to the appropriate staff members.
  • Train other staff members on procedures and system usage.
  • Managed the Central Office and supervised five staff members.
  • Provided logistical support for 50+ staff members.
  • Provide McKesson support to all staff members.
  • Oversee the management of six (6) staff members.

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28. Salesforce

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Here's how Salesforce is used in Administrative Analyst jobs:
  • Interacted with various business user groups for gathering the requirements for Salesforce implementation and documented the Business and Software Requirements.
  • Experience working with salesforce content management.
  • Integrated the Web Services for extracting the data from external systems to display in the pages of salesforce.com.
  • Provide training and support to users on Salesforce.com, access and effectively use the System.
  • Experience working with Reports, Dashboards using custom & standard functionality using salesforce.
  • Experience in training the end users to better understand the salesforce functionality.
  • Monitored and audited Salesforce entries to reflect monthly payments on services rendered.
  • Experience in Creating and editing Users, Accounts in Salesforce.
  • Embedded Flex component into Visual Force pages of Salesforce.com.
  • Utilized the CRM and reporting functions of Salesforce.
  • Implemented salesforce using HTML and XML.
  • Involved in Siebel to Salesforce migration activities to match the functional needs of the organization.
  • Collect & maintaincustomer data within Pivotal & Salesforce.
  • Created Workflow rules and Approval process Involved in migrating data into salesforce application using apex data loader through CSV files.

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29. Suite

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Here's how Suite is used in Administrative Analyst jobs:
  • Developed and maintain a local electronic technical directives tracking system better suited to the unique make up of a developing platform.
  • Performed an executive briefing for senior managers comparing the Business Objects BI stack to the SQL Server 2005 BI suite.
  • Assist in the development of strategic plans, marketing pieces, and C-suite level communications.
  • Provide administrative support to the Fannie Mae Enterprise Reconciliation Team and C Suite Management.
  • Created and modified end user accounts in Remedy IT Service Management Suite globally.
  • Provided administrative support to the US Marine Corps' Executive Suite.
  • Performed duties using Microsoft Office suites (Excel and Word).
  • Welcomed visitors and arranged escorts for persons to our suite.
  • Maintained all printers and fax machines within the suite.
  • Conduct Windows OS/Office Suite diagnostics, upgrades and repair.
  • Coordinate with IT vendor for network server management Layout and Design for large project reports using Adobe Suite
  • Trained all incoming managers in Kronos and the suite of Scheduling Excellence systems.
  • Utilized extensively Microsoft office suite and Multi-view (accounting program).

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30. Active Directory

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low Demand
Here's how Active Directory is used in Administrative Analyst jobs:
  • Managed an active directory environment over multiple domains.
  • Granted network directory access to end users via Active Directory 2008 in North America and multiple locations in the United Kingdom.
  • Configure and install MS Win 2000 on all workstations and servers, establish Active Directory and updated the Domain model.
  • Assisted in Migration of servers from Windows NT 4.0 network to Active Directory 2003 network.
  • Use of Microsoft Exchange and PowerShell for Active Directory reporting and job tasks.
  • Customized the Business Objects environment to allow for single sign-on through Active Directory.
  • Maintained Active Directory server in creating, deleting and granting user account privileges.
  • Grant access to shares and groups in Active Directory MMC.
  • Managed Active Directory client server.
  • Provision access for new hires utilizing Active Directory Users and Computers Complete monthly access reports for internal and standard applications.
  • Review generic id requests for accuracy Create generic ID's Remove Global groups using active directory Process quarterly attestations
  • Participated in extensive testing and troubleshooting for Deloitte On-Line and Deloitte Resources iincluding working with eRoom and Active Directory.

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32. Management Reports

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Here's how Management Reports is used in Administrative Analyst jobs:
  • Complete comprehensive clinical alarm safety management reports based on care area surveys and objective data.
  • Ensured problem management reports are being executed effectively and escalated issues to management.
  • Reviewed quarterly summary management reports and participant statement samples for accuracy.
  • Generated daily network management reports for network traffic and errors.
  • Created data base and formulated spread sheet management reports and graphs, utilizing PC based Lotus 1-2-3 software.
  • Compiled data in operating systems to include MS Access, Excel, and prepared administrative and management reports.
  • Prepare, verify and assimilate financial, accounting, customer and management reports.
  • Prepared daily risk management reports for futures and options trading.
  • Prepare management reports detailing statistical analysis of client deliverables, metrics and contractual obligations.
  • Designed and implemented time management reports for all administrative reporting processes within the United States Marine Corps, Camp Pendleton.
  • Compile timesheets, medical records, and charts and prepare management reports and presentations for analysis.
  • Produced Incident and Change management reports reflecting the progress in compliancy to the process.
  • Develop management reports using the Cognos reporting tool.
  • Generate and process management reports Process or provide back up for Ad Hoc Communications.

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33. Internet

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Here's how Internet is used in Administrative Analyst jobs:
  • Research and recommend products for monitoring internet usage and internet email virus protection.
  • Conducted research projects for department utilizing the internet and other related resources.
  • Maintained the existing documentation that was distributed to the end-users so they knew the Internet Policies of the company.
  • Managed internet connections and connections to the corporate network, working with AT&T as the vendor.
  • Developed and maintained policy manuals(Internal Financial Controls, Internet, Personnel, and Training).
  • Utilized deductive reasoning, internet research, Microsoft Streets & Maps to correct discrepancies and verify information.
  • Interfaced with MIS to develop Joint Market Plan software tool, an internet-based sales reporting tool.
  • Implemented initial architecture for Database, Internet, and Intranet web presence and development.
  • Can locate state statutes using the Internet and State websites.
  • Identified perspective clients using Internet search techniques.
  • Located suppliers, using sources: catalogs and the internet, and interviewed them to gatherinformation about products.
  • Use of Microsoft Excel, Microsoft Word, Microsoft Outlook, Oracle and the Internet.)
  • Answer high-volume phones, transfer calls accordingly using complicated Internet phone system (Shortel).

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34. Monthly Basis

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Here's how Monthly Basis is used in Administrative Analyst jobs:
  • File tax returns for individual states based on compilation of fuel that was keyed on a monthly basis.
  • Handled up to $100M; implemented modification processes; prepared/ maintained financial records on a monthly basis.
  • Monitored currency exchange rates on a monthly basis and updated the Choice System and BA portal sites accordingly.
  • Report Branch Managers, Unit Managers and agents with low DCN and QOB numbers on a monthly basis.
  • Submitted stipend reports to Office of Personnel Management for Capitol Zoning Commissioners on a monthly basis.
  • Calculated management fees, 12b-1 fees and SEC yields on a monthly basis.
  • Reconciled AP, AR and inventory accounts in a monthly basis.
  • Report on ID badge activity on a daily and monthly basis.
  • Generated reports on a monthly basis for management sign off.
  • Forecasted measurements and objectives on a monthly basis.
  • Analyze and present financial data in an understandable and informative way for many different levels of management on a monthly basis.
  • Reviewed over 1,500 Monthly Vanpool Reports on a monthly basis and assist with inputting over 60 applications per month.
  • Performed completion and presentation of Helpdesk Accomplishment Report on a monthly basis.
  • Maintained between [ ] accounts on a monthly basis.
  • Maintained and reconciled purchasing card information on a monthly basis.Supervisor/Manager is no longer with Terminix.

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35. Data Collection

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Here's how Data Collection is used in Administrative Analyst jobs:
  • Supported Senior Technical Assistant in data collection and monitoring of grant objectives.
  • Provide project coordination schedule and implement project data collection efforts.
  • Coordinated report preparation, including data collection and analysis.
  • Surveyed approximately 100 students ages seven to twelve to assist with data collection on a military project funded by DARPA.
  • Maintained compliance with Joint Commission through minute taking, data collection, analysis, and policy management.
  • Selected as central point of contact to field staff for data collection and reporting.
  • Evaluated all input data and its sources and standardized all data collection types.
  • Monitor data collection for over 10 contracted agencies.
  • Project Coordination Oversee benefit projects from data collection to report delivery.

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36. Analyze Data

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Here's how Analyze Data is used in Administrative Analyst jobs:
  • Compile and analyze data from daily reports to generate monthly performance reports for Transit Operations Superintendent and Deputy Executives.
  • Analyze data gathered and develop solutions or alternative methods of proceeding.
  • Research, gather and analyze data (financial and statistical) to compose correspondence and create presentations and reports.
  • Report and analyze data to ensure fees are paid on time and in the correct amount.
  • Analyze data for trending and root cause, engage business units as needed to resolve issues.
  • Analyze data for postdoc union dues, agency fees, and imputed income; reconcile reports.
  • Analyze data on a regular basis to ensure compliance and allow for course correction as needed.
  • Selected to serve as the SharePoint Site Collection Administrator; effectively gather and analyze data.
  • Analyze data and project business and profits for current and future years.
  • Research and analyze data pertinent to programs and goals and objectives.
  • Manage, create, and analyze databases using Excel and Access.
  • Analyze data to help develop solutions or alternative methods of proceeding.
  • Gather and analyze data for the preparation of monthly management reports.
  • Introduced Power BI to analyze data and share insight.
  • Compile and analyze data and make needed recommendations.
  • Compile and analyze data for the CalBRAIN program.
  • Involved in a process to scan and analyze data using data profiler and rules in identifying sensitive information.
  • Prepare and analyze data displays (charts, graphs, and tables) and summarize results and findings.
  • Gather and analyze data about vehicle flow, accidents, and proposed or forecasted shipments.

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37. Budget Preparation

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low Demand
Here's how Budget Preparation is used in Administrative Analyst jobs:
  • Assisted budget preparation by coordinating and compiling data, researching past expenditures, and projecting expenditures for following year.
  • Assist Personnel Director with budget preparation as requested.
  • Participated in the annual budget preparation.
  • Collected accounts payable and payroll data in support of fiscal and biennial budget preparation and reporting to the board.
  • Assist City Manager's Office with budget preparation by evaluating the staff, supplies and equipment for the center.
  • Grant writing and management, budget preparation, data base administration, program management and fiscal auditing.
  • Assisted with budget preparations and management of accounts payable, accounts receivable functions.
  • Conducted research using the Gardena Municipal Code and other City policies, and assisted in budget preparation for various grant projects.

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38. Lotus Notes

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Here's how Lotus Notes is used in Administrative Analyst jobs:
  • Prepared PowerPoint presentations, arranged domestic and international travel and synchronized meetings via Lotus Notes.
  • Blackberry Enterprise Server and Lotus Notes support for wireless synchronization.
  • Establish and administer user and group accounts in the Windows 2000 Active Directory system and Lotus Notes R5.
  • Full use of Lotus Notes computer programs used in IBM's day to day activities.
  • Consolidated and presented financial data to executive team utilizing Adobe, Excel, and Lotus Notes
  • Updated and maintained manager's calendars using Lotus Notes; scheduled and coordinated management meetings.
  • Level 2 and 3 support Lotus Notes and Domino Administration including managing user security.
  • Appointed as owner and manager of Decatur SAP Deployment Lotus Notes account.
  • Prepared and presented Lotus Notes user training seminars for yearly trade shows.
  • Created, educated and rolled-out numerous Lotus Notes Databases and Web Pages
  • Maintain Lotus Notes correspondence on a daily basis.
  • Specialized in configurations of Lotus Notes 5.01 and Lotus Sametime installations.
  • Assisted with Lotus Notes database form and reviewed development to fulfill the Siebel team needs.

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39. Technical Assistance

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low Demand
Here's how Technical Assistance is used in Administrative Analyst jobs:
  • Coordinate and/or deliver project specific training, capacity building and technical assistance efforts for personnel and external stakeholders.
  • Served as liaison to community groups, public agencies and professional organizations providing technical assistance as needed.
  • Monitor projects including allocation of resources and provide grantees/contractors technical assistance in resolving programmatic and financial issues.
  • Provided technical assistance to clients in the implementation of Medical reimbursement procedures.
  • Provided grantees technical assistance and monitored their progress.
  • Focused on education, outreach and technical assistance to planning and policy leaders and stakeholders.
  • Provide Technical Assistance to outside agencies to assure compliance with all City and Federal guidelines.
  • Coordinated systems training and technical assistance of staff and grantees for initial 90 grants.
  • Provided training and technical assistance for the region's new risk assessment application.
  • Provide technical assistance for all office copiers and printers.
  • Created, edited, and assembled reference materials for Program Specialists, Technical Assistance Advisors, and newly awarded grant recipients.
  • Provide training and technical assistance to other employees in various areas of investigation sampling, report writing, and data entry.

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40. Hipaa

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low Demand
Here's how Hipaa is used in Administrative Analyst jobs:
  • Maintain patient confidentiality in accordance with HIPAA privacy and security requirements.
  • Prepare and coordinate with appropriate UAMS office for personnel action forms, HIPAA, HR annual training/requirements, amended payroll certifications.
  • Distributed patient and insurance records for the Pharmacy Department for all U.S. locations in compliance with HIPAA laws and regulations.
  • Audited the service provider's monthly bills to ensure compliance with HIPAA, federal, and state regulations.
  • Result was strengthened privacy and security protections, decreased data breach risk and liability and full HIPAA compliance.
  • Assisted with HIPAA Compliance and Training throughout organization for health plan.
  • Maintain confidentiality, as required under Federal HIPAA laws.
  • Operated under HIPAA guidelines for a Hosting environment.
  • Maintained patient confidentiality and complies with HIPAA guidelines.
  • Develop and facilitate trainings on California state regulations and federal regulations such as HIPAA.
  • Maintain strictest confidentiality; adheres to all HIPAA guidelines/regulations
  • Establish policy/procedures to ensure confidentiality, data security and compliance of HIPAA, CDC Surveillance and Human Subjects Protections Assurances.

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41. Ensure Accuracy

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low Demand
Here's how Ensure Accuracy is used in Administrative Analyst jobs:
  • Manage weekly evaluation of all production to ensure accuracy of RMRS and Daily reports information and to identify training opportunities.
  • Performed qualitative analysis of records to ensure accuracy, internal consistency, and correlation of recorded data.
  • Created detailed process documentation to ensure accuracy and completeness when passing along responsibility to future analysts.
  • Organized and entered budget data into computer system and reviewed to ensure accuracy.
  • Examine annual landlord reconciliation statements and calculations to ensure accuracy and lease compliance.
  • Prepare correspondence to providers to ensure accuracy and completeness of credential-related data.
  • Prepare agenda packet for pertinent meetings; arrange travel and ensure accuracy of corporate travel profiles.
  • Review and analyze multi-system report balances to ensure accuracy and completeness of games and retailer financial information.
  • Perform 2nd level reviews of monthly and quarterly reports to ensure accuracy and quality standards.
  • Reviewed the monthly performance reporting to ensure accuracy of the portfolios' monthly returns

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42. CRM

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low Demand
Here's how CRM is used in Administrative Analyst jobs:
  • Created print advertisements and coordinated their publishing for RCRMC Foundation annual fundraiser.
  • Managed sales hierarchy reporting in Beacon CRM and People Soft, including management of People Soft tree structures.
  • Generated reports using multiple data sources such as Business Intelligence, TranShip and CRM.
  • Maintained CRM database with updated activities, contacts, and company information.
  • Supported the administration of HR, Financial, and CRM systems.
  • Team lead for new CRM deployment, including metrics training.
  • Administrated and monitored the company's Sales force CRM application.
  • Collect information from caller and document information in Sugar CRM.
  • Maintained the integrity of HRIS (SAP) and CRM systems.
  • Colluded with executive team to transition from Foxpro software to SugarCRM software for customer service database.
  • Utilized Siebel CRM to report client issues and draft documentation to support root cause analysis.
  • Monitored/mastered backend setup; configured CRM and CS systems for all department personnel.
  • Worked on Investor management CRM and also on the investor onboarding projects.
  • Administered Siebel Enterprise CRM system for users in 6 countries.

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43. Medicare

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low Demand
Here's how Medicare is used in Administrative Analyst jobs:
  • Reviewed and revised Operational policies (Eligibility, Commercial and Medicare Customer Service) in coordination with responsible departments.
  • Project coordinator for Oncology pilot program serving Medicare and Medicaid beneficiaries to provide enhanced Oncology services.
  • Project Description: Medicare Australia serves approximately 15 million individuals nationwide.
  • Developed reporting systems for revenues, expenditures and Medicare RVU analysis.
  • Assisted and educated providers on the Medicare regulations by utilizing the CMS guidelines to ensure correct claim submission.
  • Used considerable judgment to select, interpret and apply Medicare guidelines.
  • Serviced Medicare beneficiaries in the walk-in lobby.
  • Pre-screened prospect callers to meet Medicare Scan qualification memberships.
  • Coordinate with Medicare and Medi-Cal on recertifications and payments on claims.
  • Investigated healthcare disputes, Medicare Secondary Payor issues and fraud and abuse cases.

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44. Administrative Tasks

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low Demand
Here's how Administrative Tasks is used in Administrative Analyst jobs:
  • Assisted the executive vice president of housing and economic development with administrative tasks and the design of development proposals.
  • Managed wide variety of customer service and administrative tasks to resolve customer issues quickly and efficiently.
  • Perform general customer service and a variety of professional and administrative tasks.
  • Performed requested administrative tasks for national sales managers
  • Performed complex administrative tasks and processes.
  • Performed complex administrative tasks and supply chain processes within IBM's National Parts Administration Center.
  • Manage all administrative tasks including expense reports, screening all calls, mail and emails.
  • Perform administrative tasks such as answering phones, coordinating schedules, and maintaining inventory.
  • Supported four principal owners with all administrative tasks.
  • Provide support to the Human Resources department in administrative tasks including documentation,filing and information management.

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45. Training Programs

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low Demand
Here's how Training Programs is used in Administrative Analyst jobs:
  • Maintained high levels of partner satisfaction through account management and conducting training programs.
  • Developed partnerships with governmental agencies to establish ongoing customized education and training programs.
  • Managed and monitored customized training programs from concept to completion.
  • Managed academic personnel services and educational training programs.
  • Promoted career development and educational training programs.
  • Instructed and facilitated various training programs.
  • Establish and implement training programs for Directors Office.
  • Created training programs and materials.

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46. External Customers

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low Demand
Here's how External Customers is used in Administrative Analyst jobs:
  • Interfaced with internal and external customers at all levels to ensure successful communication.
  • Partnered with internal & external customers implementing Supply Chain Compliance standards.
  • Worked with external customers and clients to investigate delivery failures.
  • Serve as liaison with internal/external customers, vendors and/or business partners
  • Maintain relationships with internal and external customers.
  • Provided high level of customer service to internal and external customers by demonstrating prompt and thorough attention to issues and requests.
  • Acted as liaison with internal and external customers and community organizations on behalf of the Vice President of Sales/Operations.
  • Manage Vice President's interaction with strategic business partners as well as both internal and external customers.
  • Maintain a positive relationship with all internal and external customers that they support.
  • Provided phone and desktop support for over 300 internal and external customers.
  • Optimize Revenue Cycle Management reports for internalemployees & external customers.
  • Prepared accurate correspondence, documents, policies, and reports to support internal and external customers.

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4 External Customers Jobs

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47. Conference Calls

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low Demand
Here's how Conference Calls is used in Administrative Analyst jobs:
  • Executed daily operations of calendar management that included scheduling conference calls, appointments, and business meetings.
  • Prepared correspondence, received visitors, arranged conference calls and scheduled meetings.
  • Work high severity cases for high profile customers, including conference calls and root cause analysis for issues.
  • Conducted conference calls with Insurance carriers and company's customers to confirm policy information.
  • Implement and maintained unit meeting calendar, reserve meeting space, book conference calls.
  • Compile OT spread sheets for Labor Council teleconference calls with corporate officers.
  • Catered meetings, travel arrangements, conference calls and company events.
  • Arranged and coordinated domestic and long distance conference calls.
  • Scheduled meetings, created and distributed agendas, provided refreshments when required and Scheduled- conference calls (domestic & international).
  • Process Implementation of new programs to the field managers and employees through reoccurring conference calls and webinars.

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48. User Accounts

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low Demand
Here's how User Accounts is used in Administrative Analyst jobs:
  • Manage membership database including security, user accounts and permissions.
  • Created and maintained both specific (individual users) and general user accounts as well as batch and print queues.
  • Create, change, and delete user accounts per supervisor/manager requests, both for PBX switch and recording applications.
  • Managed user accounts and provided technical support for various hardware and software issues.
  • Completed annual reviews of all user accounts in all systems for audits.
  • Administered user accounts, permissions and TrackWise system upgrades.
  • Assist and support developers to resolve problems on supported platforms Creating/terminating user accounts.
  • Access Administration Analyst - Contract 1/08 - 6/08 Create/delete/modify user accounts in Active Directory.
  • Budgeted for Corporate Planning Division Created and codified Windows NT new user accounts Received MBNA America Commendation for work on special project

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49. Information Technology

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low Demand
Here's how Information Technology is used in Administrative Analyst jobs:
  • Participated in numerous purchasing committees and provided expert testimony to State Legislation on information technology procurement.
  • Supervised the Information Technology Unit for the procurement of commodities and professional services.
  • Practiced the requirements of national security in the information technology portfolio management environment.
  • Assisted Information Technology Departments with system testing to continuously improve reporting databases.
  • Transcribed minutes and coordinated Pension and Information Technology meetings.
  • Mentored annually 10 Automation Analysts and Information Technology interns.
  • Managed complex calendars for the Vice Provost of Information Technology and the Chief Privacy Officer.
  • Maintain accurate records and follow up procedures for all Information Technology projects.
  • Staff leader for Disease management and Health Information Technology workgroups.

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1 Information Technology Jobs

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50. Statistical Reports

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low Demand
Here's how Statistical Reports is used in Administrative Analyst jobs:
  • Provided high-level administrative support by conducting research, prepared statistical reports, handled informational requests to the Deputy Administrator.
  • Compile statistical reports for management.
  • Research and resolve all problems related to data entry process, as well as prepare and analyze financial and statistical reports.
  • Created, modified and performed statistical reports and database searches on a regular basis and as requested by clinical staff.
  • Analyze the department key metrics; create graphs, charts and statistical reports to help administration solving internal issues.
  • Prepared narrative action plans and statistical reports for submission to GHA Board of Commissioners and HUD.
  • Prepared a variety of accounting and statistical reports, as requested.
  • Analyzed commercial data and created statistical reports on the findings.
  • Created monthly statistical reports for various clients.
  • Recommend financial alternatives by analyzing different statistical reports in regards to budget and expenses.
  • Prepared and present comprehensive technical administrative and financial analytical and statistical reports.

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Administrative Analyst Jobs

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20 Most Common Skills For An Administrative Analyst

Financial Statements

20.2%

Database

14.0%

Ensure Compliance

13.3%

Customer Service

8.7%

Special Projects

4.1%

Data Entry

4.0%

Human Resources

3.7%

Travel Arrangements

3.3%

Powerpoint

3.2%

Sharepoint

2.8%

Purchase Orders

2.8%

SQL

2.5%

Expense Reports

2.5%

Project Management

2.4%

Setup

2.3%

Phone Calls

2.3%

Data Analysis

2.3%

Office Supplies

2.0%

Peoplesoft

1.9%

Monthly Reports

1.8%
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Typical Skill-Sets Required For An Administrative Analyst

Rank Skill
1 Financial Statements 14.9%
2 Database 10.3%
3 Ensure Compliance 9.8%
4 Customer Service 6.4%
5 Special Projects 3.0%
6 Data Entry 3.0%
7 Human Resources 2.7%
8 Travel Arrangements 2.4%
9 Powerpoint 2.3%
10 Sharepoint 2.1%
11 Purchase Orders 2.1%
12 SQL 1.9%
13 Expense Reports 1.8%
14 Project Management 1.8%
15 Setup 1.7%
16 Phone Calls 1.7%
17 Data Analysis 1.7%
18 Office Supplies 1.4%
19 Peoplesoft 1.4%
20 Monthly Reports 1.3%
21 Business Requirements 1.3%
22 Annual Budget 1.2%
23 Meeting Minutes 1.1%
24 Administrative Functions 1.1%
25 Technical Support 1.1%
26 Process Improvement 1.1%
27 Staff Members 1.1%
28 Salesforce 1.0%
29 Suite 1.0%
30 Active Directory 1.0%
31 Legal Documents 0.9%
32 Management Reports 0.9%
33 Internet 0.8%
34 Monthly Basis 0.8%
35 Data Collection 0.8%
36 Analyze Data 0.8%
37 Budget Preparation 0.8%
38 Lotus Notes 0.8%
39 Technical Assistance 0.8%
40 Hipaa 0.8%
41 Ensure Accuracy 0.8%
42 CRM 0.7%
43 Medicare 0.7%
44 Administrative Tasks 0.7%
45 Training Programs 0.7%
46 External Customers 0.7%
47 Conference Calls 0.7%
48 User Accounts 0.7%
49 Information Technology 0.7%
50 Statistical Reports 0.7%
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26,518 Administrative Analyst Jobs

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