Administrative assistant/accountant job description

CentiMark Corporation is the world leader in the commercial and industrial roofing industry. Founded in 1968, we have grown to 95 offices in North America with over 3,500 employees, and $1 Billion in Revenue.
We are currently seeking an enthusiastic, detailed oriented Strategic Account Administrative Assistant based out of our Denver, CO office to work in an administrative and sales support function with an existing Senior Global Account Manager.

Job Summary:

Assist the Global Account Manager with a book of approximately 12 National Account Customers (Fortune 500 Companies) Assist in account development and growth planning, onboarding of new accounts and divisions Perform account research and identify underperforming business units and help create strategies to increase market share Work with Global Account Manager to initiate marketing materials and campaigns to promote and increase sales volume, promote greater customer awareness of CentiMark and our roofing services Assist in various other processes and activities to promote sales and ensure smooth construction project execution Schedule and organize meetings logistics: Calendar and WebEx invites, customer and bid presentations, meeting follow up, etc. Screen and direct emails, bid requests, telephone calls, etc. Coordinate communications, track & follow up on requests, prioritize those that require immediate attention Compose confidential correspondence both internal and customer facing to support the existing customer base Create customer files, spreadsheets and presentations to support the Global Account Manager and the customer base Manage external contacts and keep track of periodic communication needed to meet customer needs



Candidate Qualifications:


Previous work experience in Sales Administration, Sales Support or Inside Sales experience required Exceptional verbal and written communication skills Experience in Microsoft Office: Word, Excel, Power Point Experience with CRM Software a plus! (i.e. Salesforce) Possess a positive attitude with a hands-on, get-it-done spirit Strong telephone & email communication skills Associate Degree in Business, Marketing or related degree preferred



Premier Benefits:


2 Health Insurance Plans: Free "Core Plan" - Free Medical & Dental "Buy Up Plan" - Features a lower deductible for Medical Vision Plan Free Life Insurance 401K with Company Match Free Employee Stock Ownership Program (ESOP) Paid Holidays and Vacation


CentiMark provides a great work environment with challenging career opportunities.


Drug Free Workplace - EOE (M/F/V/D) - E-Verify Employer



For more information, please visit our website
www.CentiMark.com/jobs

• Documents and maintains records of equipment to include received, distributed, hardware, software and disposals in DPAS, in accordance with JS Instructions, manuals and SOP.
• Issues custody receipts or similar documents for all property assigned to an individual or organization.
• Identifies and marks property received and issues equipment with correct security classification label and JS DPAS Barcode Label.
• Assists the Accountable Property Officer (APO) by conducting 100% book-to-floor, floor-to-book inventories.
• Ensures all inventoried equipment is serviceable and properly accounted for in DPAS.
• Updates the status of JS equipment in DPAS (e.g., transfer, disposal, loan, loss, inventory adjustments or item modification).
• Documents suspected loss of equipment.
• Uploads supporting inventory and equipment accountability documentation to the Property Accountability Portal Page.
• May, on occasion, operates a company-owned vehicle (and cellular telephone) to transport self and others in performance of assigned duties; performs operator maintenance as required.

Qualifications

• Associates Degree or 5 years of relevant experience.
• Ability to work with little supervision and maintain a high level of performance.
• Must be able to read, write, and understand the English language.

Knowledge, Skills and Abilities

• Requires knowledge of Smart phones, iPads, PC functions and software.
• Operation of windows applications, MS Word, MS Excel, etc., and related applications
• Ability to follow policies and procedures in place to perform duties assigned.
• Ability to assist and communicate with others as needed and establish effective working relationships.

Working Conditions

• Ability to pass criminal, drug, and driving screening.
• Exposure to dirt, dust, loud noise, and outside weather conditions.
• Ability to climb, bend, squat, push, lift and carry objects up to 40 pounds; prolong walking up to 30%.
• Ability to work any time or day of the week, including weekends and holidays.
• Possess valid driver's license and maintain good driving record.
• Ability to obtain and maintain a NACI clearance.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

About SERVPRO


Servpro Industries, LLC, is a national leader of fire, water, mold, and other specialty cleanup and restoration services. With a professional services network of more than 2,000 franchises in the United States and Canada, SERVPRO quickly responds to property damage emergencies. These range from multimillion-dollar disasters to those suffered by individual businesses and homes. SERVPRO headquarters in Gallatin, Tennessee, is home to 400+ employees who are dedicated to supporting SERVPRO franchise operations. Servpro Industries, LLC has been recognized by The Tennessean for its Top Workplace Award for the 4th consecutive year.


What we offer

• Excellent health benefits plan, which includes day 1 eligibility for medical, vision and dental plans
• 401(k) with company match
• Company profit sharing plan
• Generous paid time off and paid holidays
• 2 free on-site fitness rooms at HQ
• Personal and professional development programs
• Employee Assistance Program
• Employee Resource Groups
• "Financial Wellness" education and training programs

Job Summary


The National Accounts Division is an inside/outside sales team. Sales support is a vital activity for the Key Accounts Administrative Assistant. The administrative functions assist sales efforts and are vital to building and maintaining relationships to increase claims volume. In addition, this position assists the needs of a number of different customers including insurance professionals, facilities managers, franchises, co-workers and managers.


You will

• Actively and consistently support all efforts to simplify and enhance the Franchise/customer experience.
• Constant telephone and computer use during business hours.
• Provide customer service to both internal (corporate staff) and external (franchises, franchise employees, and clients) customers.
• Ensure that all administrative needs of the National Accounts Division are addressed. Needs include, but are not limited, to the following:
• Payment Resolution and Program Support.
• Monitor and Distribute Faxes, Interoffice Mail, Packages, etc.
• Prepare client specific reporting.
• Prepare monthly activity reports and submit to Management.
• Order and Maintain office supplies.
• Collect and submit quarterly documentation.
• Prepare marketing packets and/or giveaways for client meetings.
• Create/review program bulletin drafts to ensure consistency in language and process. Monitor and report on the bulletin approval process and maintain the bulletin status spreadsheet.
• Review Key Accounts expense reports to ensure compliance and accuracy. Submit expense reports through the approval process. Monitor and maintain the Key Accounts Budget Spreadsheet. Reconcile expenses each month to ensure expenses are charged to the right line item. Report to management any inaccuracies, potential issues for going over budget, or any policy concerns.
• Monitor and Maintain Department Systems and Resources. Ensure franchise facing communication (i.e. ServproNET) is accurate and updated timely.
• Assist the National Call Center during high call volume.

You have

• Ability to read, write, and speak the English language to communicate with employees, customers, suppliers, in person, on the phone, and by written communications in a clear, straight-forward, and professional manner.
• Microsoft Office (including Word, Excel and Powerpoint)
• Communication (Written and Oral)
• Administrative/Organization Skills
• Calendar Management and Scheduling
• Filing Maintenance and Organization
• Telephone
• Travel Planning and Coordination
• Writing (letters, reports, memos, e-mails, proposals)
• High School diploma and some college preferred.

SERVPRO is an equal opportunity employer. All applicants will be considered for employment without attention to age, race, color, religion, gender, sexual orientation, national origin, veteran or disability status.