Administrative assistant/accounts receivable resume examples from 2025

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Updated March 26, 2025

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Administrative assistant/accounts receivable resume

Russell Griffin

(670) 555-3740 | rgriffin@example.com

Saint Louis, MO | 38701 W. Oak Rd. - 24366

Work experience

2018 - Present
Administrative Assistant/Accounts Receivable, Robert Half International - Saint Louis, MO
- Process payment runs including checks, ACH payments and wires.
- Assisted accounts payable and verified pricing on purchase orders against vendor invoices.
- Updated and maintained web-based timesheets as requested by Accounting Manager, Human Resources and the employee's direct supervisor.
- Compile memorandums, letters, schedule meetings and travel arrangements.
2012 - 2018
Front Desk Administrative Assistant, SunTrust Banks - Atlanta, GA
- Greeted visitors, ascertain the nature of their business, and refer them to appropriate staff members.
- Planned and coordinated logistics and materials for board meetings, committee meetings and staff events.
- Conduct a variety of general administrative tasks as assigned.
- Confer with personnel concerned to ensure successful functioning of newly implemented systems or procedures.
2010 - 2012
Administrative Assistant/Accounts Receivable, Kennesaw State University - Atlanta, GA
- Prepared invoices and checks for vendors through use of Quickbooks and PeopleSoft software.
- Prepared a variety of adjusting entries at the end of each period pertaining to Balance Sheet accounts.
- Maintain client files and assessment database adhering to the HIPAA confidentiality policy.

Skills

Payroll
Conference Calls
Telephone Calls
Quickbooks
Medicare
Word Processing
Finance Department
Office Machines
Vendor Invoices
Client Files

Education

Certificate, Accounting (2009 - 2010)
Georgia State University
Atlanta,

Administrative assistant/accounts receivable resume

Willie James

(530) 555-0538 | wjames@example.com

Melville, NY | 50197 W. Evergreen Rd. - 36535

Work experience

2011 - Present
Administrative Assistant/Accounts Receivable, Lloyd Staffing - Melville, NY
- Key Accomplishments: Enter client's/customers information into the businesses database.
- Complete several reports in Excel, PowerPoint and other Microsoft programs for accounting department during month-end processes.
- Used word processing to create letter, memorandums, reports, and other correspondence, filed, and faxed numerous documents.
- Provided general office support for faxing and filing documents.
- Provide administrative support to staff members across a fast-paced environment at various locations.
2010 - 2011
Associate Administrative Assistant, NASSAU COMMUNITY COLLEGE - Melville, NY
- Prepared monthly financial statements Prepared reports weekly and monthly Created PowerPoint presentations including Financial statements for Board Meetings Accounts Payable/ Accounts Receivable
- Input of estimates, subcontracts and purchase orders into accounting system
- Organize hard-copy documents for various projects MS Word, Excel, PowerPoint on a regular basis.
- Updated SharePoint sites with current policies, procedures, tracking files and management signatures.
2008 - 2010
Data Entry Assistant, Adecco Staffing, USA - Melville, NY
- Entered records of merchandise sales onto a computer database.
- Input proper NDC codes and ICD-9 codes for billing.
- Screened and directed a high volume of telephone calls
- Keyed tax returns, 65 WPM.

Skills

Administrative Tasks
Vendor Invoices
Sales Floor
Re-Enter Data
Company Database
Numeric Information
Patient Care
Bank Deposits
Customer Relations
Front Office

Education

High School Diploma, (2008 - 2008)
,

Administrative assistant/accounts receivable resume

Joshua Berry

(330) 555-6514 | jberry@example.com

Indianapolis, IN | 83713 W. Maple Ave. - 76297

Work experience

2015 - Present
Administrative Assistant/Accounts Receivable, Express Services - Indianapolis, IN
- Prepare, post and process purchase orders, balance payments, and payment confirmation using ADG FMS Distribution of contracts specs.
- Used specialized database program to cold call leads throughout various workforce/employment agency offices in the U.S.
2013 - 2015
Administrative Assistant/Accountant, Express Services - Indianapolis, IN
- Filed completed Purchase Orders away/ Credit Memorandums/ Debit Memorandum/ Internal Branch Transfers, etc.
- Assisted in preparation of financial statements in accordance with GAAP and tax provisions governed by tax rules.
2009 - 2013
Baby Sitter, YMCA of Greater Indianapolis - Indianapolis, IN
- Provided evening and school holiday child care for ages six to ten years.
- Plan and organize activities Provide excellent child care
- Handled summer child care assignments exemplifying responsibility and trustworthiness for neighborhood clients.

Skills

Child Care
Payroll
Bank Deposits
Babysat
Administrative Tasks
HR
Homework Assignments
Procedures
Medicare
Quickbooks

Education

High School Diploma, (2009 - 2009)
,

Administrative assistant/accounts receivable resume

Larry Cooper

(310) 555-3181 | lcooper@example.com

Las Vegas, NV | 45054 W. Maple Ave. - 84311

Work experience

2013 - Present
Administrative Assistant/Accounts Receivable, MGM Resorts International - Las Vegas, NV
- Receive purchase orders for product purchased into inventory.
- Provided guidance to other Administrative Assistants for time and attendance procedures.
- Assisted and coordinated meetings, special events, travel arrangements, and department moves/renovations.
- Interpret and explain human resources policies, procedures, laws, standards, or regulations.
2012 - 2013
Secretary, Banfield Pet Hospital - Las Vegas, NV
- Run Ekg strips and mount, alert RN in changes of strips.
- Directed day-to-day office operations, providing fundamental support to department Managers Revised and prepared standard operating procedures (SOP).
2009 - 2012
Customer Services Coordinator, Banfield Pet Hospital - Las Vegas, NV
- Answer all incoming calls, follow up calls, taking payment, scheduling appointments, taking payments.
- Answer a high volume of phone calls and emails.
- Performed 12 lead EKG's as needed.
- Educate members about their health care benefits to maximize the value of their health plan.

Skills

Secretarial Support
Data Entry
Journal Entries
Powerpoint
Customer Interaction
Service Desk
Order Entry
Company Standards
Scheduling Appointments
Windows

Education

Associate's Degree, Business (2007 - 2009)
California State University - San Bernardino
San Bernardino,

Administrative assistant/accounts receivable resume

Alexander Ray

(640) 555-2937 | aray@example.com

Chicago, IL | 42112 W. Cedar Rd. - 27170

Work experience

2019 - Present
Administrative Assistant/Accounts Receivable, Kelly Services - Chicago, IL
- Verified accounting ACH s for banking accuracy.
- Input, monitored and kept records involving payroll for twenty-nine employees.
- Observed and evaluated handoff communication at shift change and between ICUs, Medical Surgery Floors, and ED.
2018 - 2019
Accounting And Administrative Assistant, Chicago Public Library - Chicago, IL
- Generate purchase orders in timely and accurate matter.
- Prepare financial statements packages for monthly distribution to owners and investors.
2008 - 2018
Customer Services Coordinator, Marshall's - Chicago, IL
- Ring registers according to company policies and procedures.
- Oversee the display and transportation of merchandize to the sales floor in order to promote a more visually appealing environment.
- Utilize effective problem solving, company policies and procedures in order to resolve a variety of typical customer service problems.

Skills

Journal Entries
Human Resources
Medical Records
Data Entry
Vendor Invoices
Customer Care
High Volume
Gaap
Bank Deposits
Sales Reports

Education

High School Diploma, (2008 - 2008)
,

How to write an administrative assistant/accounts receivable resume

Craft a resume summary statement

A well-written resume summary is basically an elevator pitch. You are summing up your skills and experience in a few sentences to wow recruiters, hiring managers, and decision makers into giving you an interview. Here are some tips to putting your best foot first with your resume summary:

Step 1: Mention your current job title or the role you're pursuing.

Step 2: Include your years of experience in administrative assistant/accounts receivable-related roles. Consider adding relevant company and industry experience as relevant to the job listing.

Step 3: Highlight your greatest accomplishments. Here is your chance to make sure your biggest wins aren't buried in your resume.

Step 4: Again, keep it short. Your goal is to summarize your experience and highlight your accomplishments, not write a paragraph.

These four steps should give you a strong elevator pitch and land you some administrative assistant/accounts receivable interviews.

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List the right project manager skills

Many resumes are filtered out by hiring software before a human eye ever sees them. A robust Skills section can let recruiters (and bots) know you have the skills to do the job. Here is how to make the most of your skills section:

Look to the job listing. You often need to include the exact keywords from the job description. Take note of the skills listed for the job.
Put all relevant hard and soft skills in your skills section.
Be specific. If you are too broad, you may not be giving the best picture of your skills and leave the hiring manager uncertain of your abilities.
Be up to date. Software names change and companies merge. Don't look out of touch by being careless.
Be accurate. Spelling and even upper or lowercase can dramatically change meanings. Make sure you are correctly listing your skills.

These five steps should give you a strong elevator pitch and land you some administrative assistant/accounts receivable interviews.

Here are example skills to include in your “Area of Expertise” on an administrative assistant/accounts receivable resume:

Customer Service
Data Entry
Credit Card Payments
Purchase Orders
Financial Reports
Bank Deposits
Accounts Receivables
QuickBooks
Travel Arrangements
Customer Accounts

Past Due Accounts
Front Desk
Administrative Tasks
Expense Reports
General Ledger
Office Equipment
HR
Collection Calls
ACH
Accounts Payables

Delinquent Accounts
Multi-Line Phone System
Scheduling Appointments
Word Processing
Process Invoices
Computer System
PowerPoint
Customer Payments
Telephone Calls
Credit Memos

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How to structure your work experience

Your employment history is arguably one of the most important parts of your resume. It shows you have experience and foundation in your field to successfully master the administrative assistant/accounts receivable position. Here is how to most effectively structure your work experience:

List your most recent experience first, followed by earlier roles in reverse chronological order. Employers care about your most recent experience the most.
Start with your job title, company name, city, and state on the left. Align dates in month and year format on the right-hand side.
Include only recent, relevant jobs.

How to write administrative assistant/accounts receivable experience bullet points

Effective job bullet points do more than just describe your job duties. Instead, they should be specific and measurable accomplishments. Here are some strategies to mastering job bullet points:

Use strong action verbs like Led, Built, or Optimized.
Follow up with numbers when possible to support your results. How much did performance improve? How much revenue did you drive?
Wrap it up by explaining the actions you took to achieve the result and how you made an impact.

Here are effective examples from administrative assistant/accounts receivable resumes:

Work history example #1

Administrative Assistant/Accounts Receivable

Aerotek

Recorded staff updates and reproduced documents for Company SharePoint review.
Scanned all manufacturing logsbooks and placed in Production database and archived to QAD dept.
Investigated, analyzed, and evaluated administrative functions for effectiveness of methods and procedures.
Prepared high quality PowerPoint presentations from VP's whiteboard notes.
Worked with Administrative Officers on establishing administrative procedures for all personnel packages.

Work history example #2

Public Relations Internship

NBCUniversal

Tracked and analyzed performance of campaigns using Facebook insights.
Handled copywriting for E!, Style Network, G4 and Esquire TV's online clips and digital downloads.
Identified outlets to publicize NBC talent; handled VIP check-ins for events including the final of NBC's The Sing-Off.
Recorded analytics for various Mobile Products.
Provided ongoing research of event venues in NYC for booking private parties and events.

Work history example #3

Accounting Associate

Robert Half International

Reconciled monthly ledgers accounts in accordance with GAAP Performed Accounts Payable and Accounts Receivable functions
Corrected and processed daily punch details and bi-weekly payroll for a staff of approximately 1000 associates, both hourly and salaried.
Reconciled Accounts payable transactions through QuickBooks and organization-specific information systems for non-profit clients with multiple divisions throughout various jurisdictions.
Processed and received payroll reports and calculated overtime.
Tracked capital projects, performed actual vs. budget analysis with project manager/controller and evaluated their capitalization per US GAAP.

Work history example #4

Services Clerk

Walgreen Co

Served in inventory reviews, delivery management and vendor relations.
Processed returns and exchanges.unpacked items on delivery day and sorted it them based on aisle designation
Maintained high standards in safety and complied with regulatory guidelines.
Demonstrated products knowledge and customers-focus in the presentation, and sales of various specialty items for Walgreens.
Employed Two-Time Walgreens Customer Service Award Winner Constant Praise from clients.

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Add an education section to your resume

The education section should display your highest degree first.

Place your education section appropriately on your resume. If you graduated over 5 years ago, this section should be at the bottom of your resume. If you just graduated and lack relevant work experience, the education section should go to the top.

If you have a bachelor's or master's degree, do not list your high school education. If your graduation year is more than 15-20 years ago, it's better not to include dates in this section.

Here are some examples of good education entries from administrative assistant/accounts receivable resumes:

Certificate in accounting

Georgia State University, Atlanta, GA

2009 - 2010

High School Diploma

2008 - 2008

Highlight your administrative assistant/accounts receivable certifications on your resume

Certifications can be a crucial part of your resume. Many jobs have required certifications.

Start simple. Include the full name of the certification. It's also good to mention the organization that issued the certification. Next, specify when you obtained the certification.

If you have any of these certifications, be sure to include them on your administrative assistant/accounts receivable resume:

Certified Medical Administrative Assistant (CMAA)
Certified Management Accountant (CMA)
Word 2010 Certification
International Accredited Business Accountant (IABA)
Microsoft Office Specialist: Expert (Office 365 and Office 2019)

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Administrative Assistant/Accounts Receivable Resume

Updated March 26, 2025

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