Administrative assistant jobs in Alafaya, FL

CNI ELECTRIC, INC. provides a comprehensive range of electrical services to property management companies, HOA communities, property owners, general contractors, developers, and federal agencies. The company is known for its reliable service and expertise in the electrical industry. CNI ELECTRIC, INC. takes pride in delivering quality solutions tailored to meet the diverse needs of its clients. Our commitment to professionalism and excellence ensures long-lasting partnerships and customer satisfaction. Role Description Assist in the daily operation of the management office and administrative duties following established Company procedures and guidelines. Assigns client visits to technicians based on designated routes, jobs and driver location. Perform administrative assistant functions including but not limited to: record keeping, filing, word processing, data entry, maintain and replenish office supplies, and other essential needs as required. Maintain, update, type, and coordinate account information in computer database. Ensure that the telephone is answered properly and messages are handled courteously, accurately, and responded to in a timely manner. Ensure that emails are responded to within 24 hours. Monitoring and ordering office supplies and equipment Typing correspondence, reports and other documents as needed Providing general administrative support to team members as needed Maintain an adequate inventory of office supplies, and notify the supervisor when inventory is low; Complete other duties as assigned. Qualifications: Fluent in Spanish and English (REQUIRED) Strong attention to detail and organizational skills Excellent verbal and written communication abilities Ability to handle multiple tasks efficiently in a fast-paced environment Minimum of 2 years of experience in an administrative, or dispatcher-related role is a plus Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) Attention to detail and accuracy Working Hours: Monday to Friday 8:30am-5:00pm

Job Description Viera Builders, Inc., a wholly-owned subsidiary of A. Duda & Sons, Inc., has an opening for full-time hourly paid Sales Office Clerical Assistant. Must be available for weekend hours. This role is responsible for providing support to sales managers in their designated community by performing a number of administrative tasks while providing customer service to potential home buyers. This position must be able to arrive at Model Center to ensure everything is in order prior to doors opening at 10 am. Summer hours we are open until 6 pm and winter until 5 pm. Sunday schedule is 12-6 pm summer/5 pm winter. Weekly schedules typically include one weekend day and some holidays. Other responsibilities include: Register all guests in Lasso, including Realtor/Broker information Process Change Orders for Price Increases Prepare the digital map for all communities reflecting sold/open/model/spec Create contract-associated paperwork for submittal Create Profit Analysis for all sales contracts Prepare outstanding Buyer issues for entry into the Team's Sales/Construction board for Monday's team review Take buyers on tour of model homes and homes under construction. Must understand basic construction process/terms A High School diploma or equivalent is required and experience supporting sales or marketing staff is preferred. In addition, the following skills are required: Intermediate skills in Microsoft Office including Word and Excel. Experience with Docusign. Ability to learn quickly new technology/software programs. Present a professional business like appearance. Must be flexible and be available to work one weekend day and some holidays. Strong customer service skills. This position offers our complete package of employee benefits. If you possess these qualifications and are ready to take the next step in your career with an organization that takes pride in its employees and the work that we do in the community, please apply in confidence by sending a cover letter and resume including salary requirements. We offer opportunities for career growth. No agencies please. Duda is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Powered by JazzHR mN8IPFDj58

The Administrative Assistant - Orders & Customer Support is responsible for supporting daily operational and administrative needs, with a primary focus on processing customer orders, managing payments, and coordinating shipping activities. This role serves as a critical link between customers, sales, and operations, ensuring timely and accurate order fulfillment while maintaining exceptional customer service standards. The position requires a high level of attention to detail, organization, and the ability to manage multiple tasks efficiently. Essential Duties and Responsibilities Order Processing & Payment Coordination • Accurately input customer orders into the system in a timely manner. • Contact customers to confirm and collect payments. • Track and update payment statuses, ensuring all orders are paid prior to shipment. Shipping Coordination & Tracking • Create and send shipping tracking information to customers. • Follow up on shipments to resolve any delivery issues or delays. • Liaise with shipping carriers to track, escalate, and resolve shipment concerns. Customer Communication & Support • Respond to customer inquiries regarding orders, payments, and shipping. • Maintain a professional and courteous demeanor in all customer interactions. • Provide timely updates to customers and internal teams regarding order status. Administrative & Clerical Support • Maintain accurate records of orders, payments, and shipping details. • File and organize digital and physical documents as needed. • Perform general office duties, including answering phones, managing correspondence, and scheduling meetings. Additional Support Duties • Assist with purchasing office and warehouse supplies when needed. • Support other administrative functions as assigned to meet operational goals. Competencies • Attention to Detail - Ensures accuracy in order entry, payment tracking, and shipping documentation. • Customer Service - Maintains a positive, solution-focused approach in all customer interactions. • Organizational Skills - Manages multiple tasks efficiently while meeting deadlines. • Communication - Effectively communicates with customers, team members, and vendors. • Problem Solving - Quickly addresses and resolves issues with orders, payments, or shipments.

We are a full size Healthcare company working throughout the Southeastern US and are currently recruiting for the position of Customer service. In this role you will report to upper level management and assist in the daily functions of our operation. The successful candidate will posses the knowledge of Excel formatting, Word, and preparing Power Point presentations. This is a very fast paced environment and encourage those that can multi task while remaining focused on the task at hand to apply. Complete job description will be discussed at interview. For immediate consideration please respond to this email with your resume attached and salary required... ***************************

Unlock Your Potential: Join TEWS and Solve the Talent Equation for Your Career TEWS partners with leading companies to connect talented professionals with meaningful career opportunities. Whether you're a seasoned professional, recent graduate, or exploring a new phase in your career, we're here to help you take the next step. Exciting Opportunity: Administrative Assistant - Orlando, FL Location: Orlando, FL (Fully Onsite) Pay: $55K-$60K Schedule: Monday-Friday, 9am-5pm Status: Direct Hire Overview We are seeking a highly driven and motivated Administrative Assistant for our client in Orlando, FL. This role supports the Senior Leadership Team and helps ensure smooth day-to-day operations. The ideal candidate is proactive, adaptable, and excels at managing multiple priorities while keeping teams and leaders organized and efficient. This position involves a wide range of administrative and operational responsibilities - from scheduling and communication support to coordinating meetings and assisting with special projects. Key Responsibilities Serve as the main point of contact for internal and external stakeholders on behalf of leadership. Manage calendars, schedule meetings, and coordinate travel arrangements. Plan and organize company meetings, events, and offsite sessions. Prepare correspondence, reports, presentations, and confidential materials. Track and follow up on projects, deadlines, and action items. Coordinate document routing and signature processes. Process and reconcile expense reports. Manage office supplies and support general administrative functions. Partner with internal teams to ensure efficient communication and operations. Contribute to company culture and assist with internal communication efforts. Support special projects involving leadership and other departments as needed. Qualifications Bachelor's degree preferred or equivalent experience. Minimum of 2 years of experience in an administrative support role. Proficient in Excel worksheets, Microsoft Office Suite, Google Workspace, and scheduling/email management tools. Strong organizational and time-management skills with excellent attention to detail. Exceptional written and verbal communication skills. Ability to manage multiple priorities with professionalism and discretion. Friendly, flexible, and solutions-oriented approach to work. Preferred: Proactive, self-starter with a focus on continuous improvement. Experience working in a fast-paced or growing organization. Apply today through Tews Company to learn more! TEWS partners with leading companies for professionals at all stages of their careers. Whether you're building your experience or ready to take on new challenges, we're here to help you succeed.

As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties. Your Responsibilities: * Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations, and new hires. * Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner. * Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager's review and approval. * Maintains, updates, and coordinates resident information in computer database at a minimum monthly. Generates and provides this information to the Property Manager, Board of Directors, and valet desk. * Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners. * Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures. * Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve. * Sets up meetings for Board Approval process. * Keeps packages updated with new memos and policies as required. * Prepares any resident information packages that require Board approval, (i.e., Architectural Modification). * Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons. * Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. * Follows safety procedures and maintains a safe work environment. * Demonstrates excellent customer service, communication, and time management skills. * Proofreads the monthly newsletter, assists with weekly communication. * Maintains daily log, records, and forms. * Monitors and controls access to the building. * Greets and directs residents, guests, and invitees. Skills & Qualifications: * Associates degree with concentration in business preferred, or equivalent combination of education and experience. * Three (3) to Five (5) plus years of related work experience. * Computer literacy: Intermediate proficiency in Microsoft Windows software. * Must possess strong administrative background. * Strong working knowledge of customer service principles and practices. * Excellent interpersonal, office management and communications skills. * Self-starter with excellent communication, interpersonal and customer service and telephone skills. Physical Requirements: * Physical demands include ability to lift up to 50 lbs. * Standing, sitting, walking and occasional climbing. * Required to work at a personal computer for extended periods of time. * Talking on the phone for extended periods of time. * Ability to detect auditory and/or visual emergency alarms. * Ability to work extended/flexible hours, weekend, and attend Board meetings as required. Schedule: Monday through Friday, 8:00am - 5:00pm What We Offer: As a full-time non-exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and Vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $21.00 per hour Disclaimer: The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time. #LI-KS1

Responsible for using a variety of techniques to mold and create aesthetically pleasing three-dimensional objects, including carving, shaping clay, whittling, or chiseling. Material used in sculpting, Polygem a 2 part epoxy, carving snow banks etc. Primary Responsibilities Model three-dimensional substances including stone, marble, concrete, plaster, wood, or Epoxy to create forms. Use metalworking, welding, carving, whittling, chiseling, or shaping to construct artistic forms. Utilize tools such as chisels, gouges, and mallets to create objects. Cut and carve images out of blocks of wood, plaster or stone. Reference lifelike or living models while creating object. Refer to photographs or scenery for inspiration. Incorporate sound, light and motion into the artwork Use clay or wax to shape objects. Cut, twist, laminate, secure, and fasten raw and manufactured materials. Use finger or small hand tools to smooth out rough edges or carve details. Cast substances in 2 Part Epoxy. Other duties as assigned Please include any photos of recent work Additional Information All your information will be kept confidential according to EEO guidelines.

Working Title: ADMINISTRATIVE ASSISTANT II - 80053179 Pay Plan: Career Service 80053179 Salary: $ 1,491.85 Bi-weekly/$18.65 hourly Total Compensation Estimator Tool The Department of Juvenile Justice salutes our heroes. We are honored to have the opportunity to support our nation's veterans and their families. We value the service given to our country and support the hiring of service members and military spouses. The Right Service, the Right Way, at the Right Time STATE PERSONNEL SYSTEM ANNOUNCEMENT TYPE To be considered for a position with the Florida Department of Juvenile Justice: All fields in the Candidate Profile must be completed (an attached resume is not a substitution for the information required on the candidate profile). Full Work history, duties and responsibilities, hours worked, supervisor's name, supervisor's work number, and formal education fields, etc. must be filled out to determine qualifications for this position. LOCATION, CONTACT AND SALARY INFORMATION: Location Information: Orange Regional Juvenile Detention Center, 2800 S. Bumby Ave, Orlando, Florida 32806 Minimum Biweekly Rate of Pay: $1,491.85 Bi-Weekly (In accordance with current spending restrictions, if the appointment is an internal promotion, the position will be filled at the minimum of the pay grade or up to 5% of the employee's current rate, whichever higher.) Contact Person: Felecia Bell ************ or **********************. DESCRIPTION: This position is located at the Orange Regional Juvenile Detention Center and handles all facility matters relating to Human Resources for a tier 5 facility. DUTIES & RESPONSIBILITIES: Responsible for preparing and processing all recruitment and selection documentation to ensure compliance. Ensures information entered into computer system is valid and all completed forms are included: People First - Talent Management Requisitions, Veteran's Preference, Human Resource Employment System (HRES), Onboarding, Drug Screening, Background Screening, Ergometric Screening, and New Hire Orientation. Responsible for reviewing and processing human resource matters to ensure departmental rules, policies, and procedures, as well as statutes are followed and compliant. Those Human Resource matters included are: grievances, discipline, workers' compensation, Equal Employment Opportunity (EEO), affirmative action guidelines and laws, such as the Americans with Disabilities Act (ADA), Family Medical Leave Act (FMLA), Family Supportive Work Program (FSWP), and Fair Labor Standards. Serves as the facility administrative support to the Facility Operations, Assistant Detention Center Superintendent(s) and Detention Superintendent by assisting facility personnel with but not limited to requests, documentation, routing, and/or processing documentation for: Attendance and Leave, Fitness for Duty, Disciplinary Action, Drivers' License, Alternate Duty, and Quality Improvement. Provides technical assistance and consultation to the Detention facility personnel, administration, and regional office regarding all human resource matters. Keeps abreast of policies and procedures to ensure the facility is compliant. Handles facility payroll-related and attendance and leave functions. Reviews timesheets to ensure timely and accurate completion of timesheets in People First. Responsible for ensuring Regional Office and headquarters staff is aware of potential overpayments and maintains the Time-Guardian system. Prepares correspondence, coordinates conference calls, meetings, and trainings relating to but not limited to the human resource matters within the facility. Responsible for Fingerprinting of employees, candidates and volunteers and maintaining Live-scan device. Maintains facility level employee files (performance appraisals, position descriptions, discipline, letters of commendation, etc.) and prepare facility organization charts outlining reporting relationship of all positions assigned to the facility. Disseminates personnel-related information to facility staff and provide orientation to new employees. Serves as the back up to the facility Fiscal Liaison on all Finance and Accounting matters. Performs other related duties as assigned. KNOWLEDGE, SKILLS, AND ABILITIES: Knowledge of Juvenile Justice laws and policies. Knowledge of detention services policies and procedures. Knowledge of basic management principles and practices. Knowledge of administrative and clerical procedures and systems. Knowledge of supervisory techniques. Knowledge of system-wide resources. Good verbal and written communication skills, ability to compile, organize, and analyze data. Ability to analyze effectiveness of service programs. Ability to work independently. Ability to plan, organize and coordinate work assignments. Ability to prepare correspondence and administrative reports. Ability to understand and apply applicable rules, regulations, policies and procedures. Ability to utilize problem-solving techniques. PREFERRED QUALIFICATIONS: Preference will be given to candidate profiles submitted with administrative and/or Human Resource working experience. Excellent Benefits Package: 13 paid vacation days annually 12 days of paid sick leave annually, with unlimited accrual of unused hours 9 paid holidays, and 1 personal day each year 6 paid credit hours per term at Florida's colleges and universities Eligible for participation in student loan debt forgiveness program - affordable payments and possible balance elimination. Participation in one of the best group health insurance and dental plans offered by any employer. One of the most secure pension/investment plans available. And, so much more. For additional benefit options and information, please click here. SPECIAL NOTES: All prospective candidates will be subject to a sex offender check, criminal background checks (state, local, and national) and pre-employment drug screening for direct care positions. DJJ participates in E-Verify (Employment Eligibility). When identified on a position description, a valid driver's license is required. If initially hired with an out-of-state license, the Florida resident must obtain a valid Florida state driver's license within 30 days of hire. Licenses suspended or revoked for any reason, work permits (Business purpose/Employment/education only licenses) and some types of restricted licenses are not acceptable. Licenses that have Corrective Lenses Restriction are acceptable, provided the driver wears corrective lenses while operating the vehicle. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement. Location:

LEAP specializes in customer service & marketing for a large number of US-wide companies in many sectors. Their main focuses are on their clients' brand awareness, increasing customer loyalty, and retention. To gain maximum effectiveness, the company utilizes different methods, which can include events and promotions. The Marketing Project Assistant Role: On a day to day basis, you'll talk to potential and existing customers, dealing with a mixture of client representation, sales, and customer services. Your primary focus will be informing customers of the benefits of the company's products & services, dealing with inquiries & processing sales. Whether you have years of experience or are looking to gain new skills, we can offer full product training within this Customer Service & Sales role. However, individuals should be confident, self-motivated, and driven to further career progression. Qualifications The successful Marketing Project Assistant will have: The desire to learn new skills The ability to communicate well with others Patience and remain calm in high-pressure environment Be adaptable to work on various client accounts Sales, customer service and retail experience would be advantageous (Although not essential) Additional Information Job Type: Full-Time Successful candidates can expect to earn between $35,000 - $55,000 with uncapped bonus potential per annum. There are also excellent opportunities to enhance and develop your career. Click the Apply button to send us your resume today!

We are SGS - the world's leading testing, inspection and certification company. We are recognized as the global benchmark for sustainability, quality and integrity. Our 99,600 employees operate a network of 2,600 offices and laboratories, working together to enable a better, safer and more interconnected world. Our Scott, LA laboratory is looking for a Project Manager Assistant to join their team! The Project Manager Assistant is a key member of the Client Services Team, serving as a client advocate and laboratory liaison. The Project Manager Assistant provides support within a functional group of Project Managers. This role is responsible for assisting with bottle orders, change orders, login review, subcontracting, and PTO coverage. The Project Manager Assistant is expected to become familiar with project complexities and develop a working knowledge of the ongoing project work within their functional working group to offer assistance to the project managers. Job Functions * Processes sample orders for all matrices and collection media types and coordinates delivery and pickup of sampling supplies and samples. * Executes change orders, based on client instructions, to modify or add to the specifications originally requested on the chain of custody. * Reviews login information daily as entered into the laboratory information management system (LIMS) and request corrections or modifications as needed. * Informs clients of any sample receipt anomalies and provides technical support for the resolution of such issues. * Assists in processing subcontract requests to internal and external labs for testing not offered within the home lab. * Manages subcontracting and subcontracting data to ensure timely delivery of analytical reports to clients. * Takes overflow phone calls. Assists clients with requests related to sampling, reporting, billing, etc. and takes messages for the Client Services team. * Makes or returns specific phone calls as directed by project managers for their ongoing projects. * Provides back-up coverage for project managers within functional group - both email and phone calls * Checks on TAT and on time report delivery for project managers on your team. * Assists login department in overflow and/or coverage situations. * Performs other duties as needed Qualifications * Associates' degree or equivalent industry experience AND 0-1 years of experience (education, work related, or a combination) in sciences and/or customer service (Required) * Bachelor's degree in Environmental Science, Biology, Chemistry, or a related field and 1 to 2 years of relevant experience (education, work related, or a combination) in sciences and/or customer service (Preferred) * Exceptional communication skills (Required) * Self-starter (Required) * Advanced English language skills (Required) * Advanced mathematical and reasoning skills (Required) * Excellent attention to detail (Required) * Solid critical thinking skills to anticipate and solve problems in a systematic manner (Required) * Proficiency in Microsoft Office Suite (Excel, Word, Outlook) (Required) Additional Information SGS is an Equal Opportunity Employer, and as such we recruit, hire, train, and promote persons in all job classifications without regard to race, color, religion, sex, national origin, disability, age, marital status, sexual orientation, gender identity or expression, genetics, status as a protected veteran, or any other characteristics protected by law. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skills, and/or abilities required. This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts the company's rights to assign or reassign duties and responsibilities to this job at any time. If you are applying for a position within the United States and you have difficulty completing the on-line employment application because of a disability, please call ************ for assistance and leave a message. You will receive a callback. Please note, this phone number is not for general employment information but is only for individuals who are experiencing difficulty applying for a position due to a disability.

Job Description Since our inception, FedSync has been driven by the core values of Accountability, Integrity, Teamwork, Value, Innovation, and Quality. These values define who we are. Our vision is to partner with the brightest, most forward-thinking individuals to deliver solutions that anticipate the needs of tomorrow. Our mission is to provide the federal government with innovative and proven solutions, equipping them with the tools and talent necessary to meet future challenges. At FedSync, people matter - both to us and to our clients. Position Overview: FedSync is seeking General Clerks/Secretaries (Levels II & III) to provide essential office services in support of NASA. The ideal candidate will work independently with minimal supervision, supporting supervisors and staff in their day-to-day activities. This role requires strong organizational skills, familiarity with office routines, and proficiency with standard office software. Key Responsibilities: Answer and manage phone calls Schedule appointments and manage calendars Welcome and assist visitors Coordinate meetings, teleconferences, and book conference rooms Disseminate information and manage internal communications Order and manage office supplies Handle copying, faxing, graphic requests, and photo services Manage records and data systems Perform desktop processing and track correspondence Coordinate travel arrangements and time/labor collection Assist with property and move coordination Support training, special events, and information services Qualifications: Education: High School Diploma (required) Experience: Minimum 2-4 years of office experience Preferred: Familiarity with NASA contracts or work experience within the agency Active NASA badge is a plus Excellent verbal and written communication skills Additional Requirements: Ability to lift and move 20+ lbs Must pass background checks and drug screenings regularly FedSync is an Equal Opportunity Employer: We do not discriminate based on race, color, religion, sex, gender, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors. Acceptable background check including criminal history background check and drug screen.

Supports teams using a wide range of developing professional skills such as scheduling meetings and appointments, coordinating office needs, welcoming visitors and providing general administrative support to our employees. Highly organized, personable and detail-oriented to support company operations and teams. Responsibilities: Administrative Duties: Prepares meeting agendas for assigned staff, assists with meeting set-up/clean-up which includes ordering lunch and takes minutes as needed Schedules and organizes activities such as meetings, travel, conferences and interviews Answers phones, distributes mail and processes expense reimbursement for assigned staff Under minimal supervision, performs desktop publishing activities of both routine and advanced nature, for reports, correspondence and presentations Supports other teams, such as Marketing, with various administrative tasks Provides coverage for reception on a regular basis as needed Office Duties: Monitors office supplies inventory and places orders Reconciles office credit card charges Assists in relationships with building management and facility vendors, including cleaning and security services Coordinates and plans office activities, such as parties and celebrations Serves as an HR touchpoint, such as assisting in the onboarding process and paperwork for new hires Coordinates with the Information Technology team with regards to office technology needs Qualifications: High school education; college level preferred Typically with 5+ years of related experience Experience in MS Office Suite, including Outlook, Word, Excel, PowerPoint and Teams Strong interpersonal skills and the ability to interact with all levels of staff Ability to maintain appropriate degree of confidentiality and adherence to the practice of business ethics Ability to communicate in a clear, concise and professional manner both verbally and in writing Ability to proactively problem solve and collaborate on innovative solutions Ability to work in team environment Ability to prioritize tasks to meet multiple deadlines and respond to changes at short notice Ability to work on multiple projects at the same time Ability to effectively meet deadlines at expected quality Working Place: Orlando, Florida, United States Company : Virtual Dec 18 - HKS Inc.

About Us At ENFRA, we blend a rich history with a forward-looking vision. With over 100 years of experience, we are a pillar of stability in the energy infrastructure industry and a leader in innovative energy solutions. Our commitment to leveraging emerging technologies ensures that we remain at the forefront of the Energy-as-a-Service sector. We believe in growth-not just for our business, but for our people. Our team members have the opportunity to advance their careers in a supportive environment that values continuous learning and development. We embrace innovation and encourage creative problem solving to tackle the energy infrastructure and energy challenges of tomorrow. Inclusion is at the heart of our culture. We strive to create a workplace where every voice is heard and valued, fostering a collaborative environment where diverse perspectives drive our success. Join us to be part of a legacy of excellence and a future of groundbreaking advancements. At ENFRA, stability, innovation, and growth are more than just values-they are the pillars of our continued success. Overview The Assistant Project Manager (APM) will be responsible for assisting the Project Manager with managing the project life cycle process on assigned projects. The APM will assist in obtaining project pricing, budgeting, estimating, detailing, management of subcontractors/vendors, and project schedules. Responsibilities Assist in maintaining a safe and secure work environment by coordinating safety meetings, incident investigations, and maintaining employee involvement. Responsible for assisting project managers and superintendents in executing the project life cycle. Work with the Project Manager to ensure proper planning and management of the installation of HVAC and plumbing to ensure that the installation meets code and project requirements and is brought in on time and under budget. Participate in operation, corporate, and departmental meetings, as required to successfully execute the project and/or departmental goals. Assist the Project Manager in preparations of vendor and subcontractor purchase orders, submittals, and shop drawings to reflect contract drawings, specifications, and estimates. Actively participate in monthly reports and cost reviews, capturing deviations from plan or schedule. Working with the project team in order to bring the project in on time and under budget. Assist the Project Manager as needed with estimating change orders, project documentation, and project close-out, including commissioning requirements. Responsible for actively participating with the project team on all facets of the project life cycle to ensure project goals are met; while developing a skillset to progress one's career in the mechanical industry. Qualifications Required Education, Experience, and Qualifications Bachelor's degree in Construction Management or Mechanical Engineering. 0-2 years' experience in the industry. Thorough knowledge of construction technology, scheduling, equipment, and methods. Ability to read construction plans and specifications. Excellent written and verbal communication skills. Proficient in Microsoft Word and Excel. Detail-oriented and willing to tackle various ongoing projects in a fast-paced environment. Strong knowledge of the industry and the Company's competitors. Excellent multitasking skills, with the ability to perform duties outside of the scope of work when necessary. Preferred Education, Experience, and Qualifications Experience in processing submittals. Experience in heavy commercial construction. Hands-on experience in craft supervision and labor coordination. Travel Requirements 40-60% of time will be spent traveling to job site(s)/office location. Physical Activities Climbing stairs. Remaining in a stationary position, often standing or sitting for prolonged periods Ascending and descending ladders, stairs, scaffolding, ramps, poles Moving about to accomplish tasks or moving from one worksite to another Environmental Conditions Quiet environment Noisy environment Outdoor elements such as precipitation and wind Physical Demands Medium work that includes adjusting and/or moving objects up to 50 pounds ENFRA is proud to be an Equal Opportunity Employer of Minorities, Women, Protected Veterans, and Individuals with Disabilities, and participates in the e-Verify program. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, age, sexual orientation, gender identity, national origin, veteran status, disability, or any other classification protected by law.

Job Title: Project Assistant (Accounts Payable & IT Administration) Company: L7 Construction, Inc. About Us: L7 Construction, Inc. was founded in 2007 by Brett Lefever in Longwood, Florida, and we specialize in water and wastewater construction. Our projects primarily serve cities and municipalities in Central Florida. From improving existing water systems to building new, state-of-the-art water and wastewater treatment plants, we are committed to delivering superior projects that exceed expectations. We provide general contracting, pre-construction, design-build, and construction management services, with a focus on quality, care, and safety. Our team is built on a foundation of trust, teamwork, open communication, and a strong work ethic. If you're looking to work in a supportive environment that values professional growth and a healthy work-life balance, L7 Construction is the place for you. Position Overview: L7 Construction, Inc. is looking for a Project Assistant to join our team and support key functions in Accounts Payable and IT Administration. This position is a great opportunity for someone looking to build their career in construction, project management, or office administration. You will assist in managing day-to-day tasks like setting up office and job site technology, supporting project teams with supply ordering, and helping with administrative duties such as filing, restocking, and other project-related tasks. Key Responsibilities: * Accounts Payable Support: * Assist with processing invoices and tracking expenses for projects. * Help maintain accurate records of receipts, payments, and vendor communications. * Support the AP team with filing and organizing documents. * IT Administration Support: * Set up and configure computers, devices, and software for the office and construction job sites. * Help troubleshoot basic IT issues in collaboration with our contracted IT company. * Assist with maintaining and tracking office technology inventory. * Project Support: * Assist project teams with ordering and restocking supplies for construction and office projects. * Help with general office organization and filing project-related documents. * Perform data entry and assist with scheduling or communications as needed. * General Administrative Assistance: * Answer phones and direct calls as needed. * Assist with office organization and administrative tasks like copying, scanning, and filing. Qualifications: * Experience: * No prior experience is required; however, any administrative, office, or IT experience is a plus. * A basic understanding of office equipment, software, and technology is helpful. * Technical Skills: * Basic knowledge of Microsoft Office Suite (Word, Excel, Outlook). * Interest in learning IT setup and troubleshooting is a plus, but not required. * Organizational Skills: * Ability to prioritize tasks and stay organized in a busy environment. * Attention to detail and accuracy in completing tasks. * Communication: * Good verbal and written communication skills. * Comfortable interacting with team members and vendors in a professional manner. * Personal Attributes: * Eager to learn and take on new challenges. * Strong work ethic and willingness to contribute to the team. * Positive attitude and a team-oriented mindset. Benefits: * Professional Development: Start your career with hands-on experience and opportunities to learn from experienced professionals. * Work-Life Balance: We value a healthy balance between work and personal life, and we support our employees in achieving this balance. * Team Environment: Join a team where collaboration, trust, and open communication are key values. * Benefits: * Health, dental, vision, and life insurance * Pet insurance * Employer-provided training for continued education. * 401(k) Why L7 Construction? At L7 Construction, we value teamwork, open communication, and a strong work ethic. We offer a unique workplace where we work smarter, not longer, and prioritize teaching and developing our team members. Our culture is one where we strive to exceed expectations for our clients while also fostering an environment that values personal and professional growth. If you are passionate about construction and want to be part of a company that is dedicated to delivering high-quality work in the water and wastewater industry, we encourage you to apply! How to Apply Please complete the Application Form or send your resume to *********************. We look forward to reviewing your application!

Job Details Experienced DeLand FL - DeLand, FL Full Time $17.00 - $17.00 Day Admin - Clerical Sligo Systems is a full-service systems integrator providing engineering services and fabrication of custom industrial automation and process systems for a wide range of applications in Municipal Solid Waste, Oil & Gas, and Water & Wastewater markets. Project implementation involves a variety of equipment manufacturers, software packages, process and network architectures, and includes HMIs, PLCs, and associated components from all major OEMs. We are looking for our next great Project Assistant to join the team in our Deland office! Job Title: Project Assistant Position Summary: The Project Assistant provides essential administrative and operational support to the Project Manager and cross-functional teams. This role helps ensure accurate quoting, clear communication, and smooth coordination between departments from initial inquiry through product delivery. The ideal candidate is organized, detail-oriented, and committed to maintaining consistency and accuracy throughout each stage of the project. Key Responsibilities Project & Quoting Support Assist in generating and tracking customer quotes and project documentation. Collect and verify pricing, materials, and lead time information from internal departments and vendors. Maintain organized records of quotes, orders, and project updates within company systems. Support the creation of technical documentation, presentations, and reports as needed. Cross-Functional Coordination Serve as a liaison between engineering, production, purchasing, and logistics to ensure smooth project execution. Coordinate order entry, track project progress, and support communication between internal teams. Monitor timelines and assist in following up on open tasks or customer requirements. Customer & Administrative Support Communicate professionally with customers to confirm details, gather missing information, or provide updates. Schedule and prepare materials for project meetings, technical discussions, or status reviews. Support data entry and reporting to keep leadership informed of quoting and project pipeline activity. Qualifications High school diploma or equivalent 1-3 years of experience in a manufacturing, technical, sales, or project coordination environment Strong attention to detail, organizational, and multitasking skills Excellent written and verbal communication abilities Proficiency in Microsoft Office Suite (Excel, Word, Outlook); at least 50 WPM Ability to work collaboratively across departments and adapt to changing priorities EOE/AA/M/F/Vet/Disability Sligo Systems maintains a drug-free workplace.

Eastern Florida State College is currently seeking applications for the full-time position of Administrative Support Assistant III on the Melbourne Campus in Melbourne, Florida. Salary & Benefit The annual salary is $34,669.00. Successful internal candidates for external job postings should be aware that their current salary does not transfer to the new position. Salary will be as advertised in the job announcement. Full-time employees of Eastern Florida State College receive fringe benefits including health insurance and a retirement plan. Position Concept Performs administrative support and clerical functions for the Dean. Assist in the coordination of functions, programs, and initiatives under the direction of the Dean of Public Safety. Minimum Qualifications The following minimum qualifications for this position must be met before any applicant will be considered: * Associate's degree from a regionally accredited institution. * Five years of related work experience in office management, administrative and/or clerical. * Proficiency in Microsoft Office Word, Access, & Excel. * Exceptional customer service skills and attitude. * Ability to multitask in a very busy office setting. * Exhibit a professional image, with attention to detail, efficiency and confidentiality. * Valid Florida Motor Vehicle Operator's license required. * This position will require successful fingerprinting and the candidate chosen will be required to pay the associated fee (currently $36.00). This fingerprinting fee ($36.00) is non-refundable. * Understanding of and commitment to Equal Access/Equal Opportunity. * Official transcripts of all collegiate work will be required to be considered beyond the application phase.* * High School Diploma or GED or transcripts or official transcripts of all collegiate work (as appropriate for the position) must be sent directly from the attended institution to the Human Resources Office prior to the first day of employment. All foreign degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc. Minimum physical qualifications: * Ability to communicate both orally and in writing. * Ability to lift, push, pull, or move up to 40 pounds. * Ability to access, input, and retrieve information and/or data from computer. * Works inside an office environment. Notes Applications will be accepted until filled; however, the College reserves the right to extend or conclude searches without notice. This is a covered position under Chapter 295 Florida Statutes, which provides for Veterans' Preference in employment for eligible veterans and eligible spouses of veterans.

As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties. Your Responsibilities: * Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations, and new hires. * Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner. * Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager's review and approval. * Maintains, updates, and coordinates resident information in computer database at a minimum monthly. Generates and provides this information to the Property Manager, Board of Directors, and valet desk. * Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners. * Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures. * Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve. * Sets up meetings for Board Approval process. * Keeps packages updated with new memos and policies as required. * Prepares any resident information packages that require Board approval, (i.e., Architectural Modification). * Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons. * Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. * Follows safety procedures and maintains a safe work environment. * Demonstrates excellent customer service, communication, and time management skills. * Proofreads the monthly newsletter, assists with weekly communication. * Maintains daily log, records, and forms. * Monitors and controls access to the building. * Greets and directs residents, guests, and invitees. Skills & Qualifications: * Associates degree with concentration in business preferred, or equivalent combination of education and experience. * Three (3) to Five (5) plus years of related work experience. * Computer literacy: Intermediate proficiency in Microsoft Windows software. * Must possess strong administrative background. * Strong working knowledge of customer service principles and practices. * Excellent interpersonal, office management and communications skills. * Self-starter with excellent communication, interpersonal and customer service and telephone skills. Physical Requirements: * Physical demands include ability to lift up to 50 lbs. * Standing, sitting, walking and occasional climbing. * Required to work at a personal computer for extended periods of time. * Talking on the phone for extended periods of time. * Ability to detect auditory and/or visual emergency alarms. * Ability to work extended/flexible hours, weekend, and attend Board meetings as required. Schedule: Monday through Friday, 8:30am - 5:00pm What We Offer: As a full-time non-exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and Vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $19.00 per hour Disclaimer: The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time. #LI-KS1

Are you looking to progress your career in customer service? Are you passionate about going the extra mile for people? Do you enjoy working in a team environment? Then join us as part of a new team in New York! What you will do You will identify and solve problems, answer queries & sell our client's products. Offer face to face support with prospective customers, representing our clients and increasing their brand awareness As part of our friendly and fun team, you will focus on having great conversations and providing the best experience for our customers. We want all of our customers to have a great experience; you will support them throughout the customer service & sales process while providing the best customer journey. Qualifications Communication is key! You will be warm, friendly, and eager to help our customers! You'll love a challenge but most of all you will enjoy chatting with lots of different people. It is excellent if you already have experience in retail, hospitality, even call centers. However, if you have a proactive attitude, excellent communication skills, and motivated to go the extra mile for every customer, then we want to hear from you! Additional Information Job Type: Full-Time You won't be alone! We have a dedicated training team on site that will teach you the ropes. We provide you with ongoing training and support to perfect your conversations, craft your technique, and become an expert. Great pay, 30,000 - 50,000 per annum Bonus & incentive plans Great social environment Career progression opportunities Travel opportunities If you want to join a great team with a great atmosphere and a highly supportive staff, take a LEAP today! Apply now!

Eastern Florida State College is currently seeking applications for the full-time position of Administrative Support Assistant III on the Cocoa Campus in Cocoa, Florida. Salary & Benefit The annual salary is $34,669.00. Successful internal candidates for external job postings should be aware that their current salary does not transfer to the new position. Salary will be as advertised in the job announcement. Full-time employees of Eastern Florida State College receive fringe benefits including health insurance and a retirement plan. Position Concept To perform clerical work, which involves moderately complex details and methodologies. To ensure that responses to immediate situations or emergencies are effectively accomplished by staff and provide technical and administrative direction to such efforts as required. Minimum Qualifications The following minimum qualifications for this position must be met before any applicant will be considered: * High School Diploma or GED required. * Associate degree from a regionally-accredited institution preferred. * Five years related work experience/office management, administrative and clerical experience. * Ability to use a PC, software programs, typewriter and office machines. * Proficient in word processing, computer applications in office technology, presentations software, graphic design, spreadsheets and databases including Outlook, Banner, Microsoft Office and other computer-based student information systems. * Filing and telephone skills. * Ability to work well with all levels of personnel and customers in a courteous and professional manner. * Ability to work effectively in a diverse community and meet the needs of diverse student populations. * Valid Florida Motor Vehicle Operator's license required. * A review of Social Media activity will be part of the candidate evaluation process. * This position will require successful fingerprinting and the candidate chosen will be required to pay the associated fee (currently $36.00).This fingerprinting fee ($36.00) is non-refundable. * Understanding of and commitment to Equal Access/Equal Opportunity. * Official transcripts of all collegiate work will be required to be considered beyond the application phase.* * High School Diploma or GED or transcripts or official transcripts of all collegiate work (as appropriate for the position) must be sent directly from the attended institution to the Human Resources Office prior to the first day of employment. All foreign degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc. Minimum physical qualifications: * Ability to communicate both orally and in writing. * Ability to lift, push, pull, or move up to 40 pounds. * Ability to access, input, and retrieve information and/or data from computer. * Works inside an office environment. Notes Applications will be accepted from December 9, 2025, through January 7, 2026; however, the College reserves the right to extend or conclude searches without notice. Applications must be submitted prior to 5:00 p.m. on the closing day. This is a covered position under Chapter 295 Florida Statutes, which provides for Veterans' Preference in employment for eligible veterans and eligible spouses of veterans.