Administrative assistant jobs in Alafaya, FL - 374 jobs

Analyst, Derivatives, Middle Office II At BNY, our culture allows us to run our company better and enables employees' growth and success. As a leading global financial services company at the heart of the global financial system, we influence nearly 20% of the world's investible assets. Every day, our teams harness cutting-edge AI and breakthrough technologies to collaborate with clients, driving transformative solutions that redefine industries and uplift communities worldwide. Recognized as a top destination for innovators and champions of inclusion, BNY is where bold ideas meet advanced technology and exceptional talent. Together, we power the future of finance - and this is what #LifeAtBNY is all about. Join us and be part of something extraordinary. We're seeking a future team member for the role of Analyst to join our Middle Office team. This role is located in Pittsburgh, PA / Lake Mary, FL (4 days in office per week). In this role, you'll make an impact in the following ways: Under minimal supervision, provides accounting and trading support activities for funds of moderate complexity. Performs reviews of moderately complex documents processed from across the Bank to confirm compliance with established processes and procedures. Reviews moderate volume of documents to ensure processors followed established procedures and took on minimal risk. Leverages some knowledge of processes of procedures to confirm findings. Tracks fund data and trades. Maintains records of moderate complexity in accordance with department policies and procedures. Searches for fail points in processes and drafts error reports to be provided to clients. Has some knowledge of compliance rules and service level agreements. To be successful in this role, we're seeking the following: Basic Qualifications: 1-3 years of experience Financial Services or Banking Ability to learn new processes Business communication with internal and client stakeholders Preferred: 1-3 years of experience in Middle Office Operations Derivatives Operations and/or Corporate Actions Operations Advanced Excel Skills Some experience with Data Analysis and Visualization tools (for ex: Power BI) At BNY, our culture speaks for itself, check out the latest BNY news at: BNY Newsroom BNY LinkedIn Here's a few of our recent awards: America's Most Innovative Companies, Fortune, 2025 World's Most Admired Companies, Fortune 2025 “Most Just Companies”, Just Capital and CNBC, 2025 Our Benefits and Rewards: BNY offers highly competitive compensation, benefits, and wellbeing programs rooted in a strong culture of excellence and our pay-for-performance philosophy. We provide access to flexible global resources and tools for your life's journey. Focus on your health, foster your personal resilience, and reach your financial goals as a valued member of our team, along with generous paid leaves, including paid volunteer time, that can support you and your family through moments that matter. BNY is an Equal Employment Opportunity/Affirmative Action Employer - Underrepresented racial and ethnic groups/Females/Individuals with Disabilities/Protected Veterans.

West Orange Chamber of Commerce Executive Assistant & Office Administrator Position Status: Full-time Reports to: President & CEO of the West Orange Chamber The Executive Assistant & Office Administrator will contribute to the growth and success of the West OrangeChamber of Commerce by overseeing efficient operations of the West Orange Chamber office andworking closely with the President & CEO and other key staff as well as all aspects of the organization's operations and governance. Organizational Relationships: Works regularly and routinely with Chamber staff, members of the Board of Directors, West Orange Political Alliance, West Orange Foundation, members and outside vendors. Responsibilities and Areas of Accountability: • Act as the assistant to the President & CEO on all matters relating to the Board of Directors (BOD), Executive Committee, and West Orange Foundation, to include sending out monthly reminders for all meetings, and preparing PowerPoint presentations • Assist President & CEO in regard to member requests and community outreach. • Facilitate relationships and provide great customer service to investors to ensure full benefits are utilized, renewals confirmed, and all aspects of this process. Coordinate special luncheons/events in coordination with the President & CEO, as necessary. • Facilitate building and grounds maintenance by scheduling service on areas of need, as they occur. Monitor building and grounds for possible areas for service to offset future maintenance issues and to maintain physical appearance. • File annual reports for all with Division of Corporations. • Update annual inventory and provide to Bookkeeper for the purpose of maintaining the Tangible Personal Property tax exemption. • Coordinate service of all office equipment as needed when issues arise and maintain routine maintenance or upgrades, including daily functioning of IT with contracted provider. • Request RFPs for repairs or new office or building equipment as needed in accordance with adopted Accounting Policies and Procedures - Coordinate necessary repairs or purchases. • Determine cleaning schedule for staff and sub-contractor and create and communicate phone rotation/trash/recycle schedule to all team members. • Process and Pay invoices on all monthly expenses to include building and ground maintenance, office, healthcare benefits, insurance coverage, housekeeping, membership, and supplies, etc. as needed. • Review accounts receivable and follow up on payments, as needed. • Assist Events department with weekly email publications as needed. • Assist in taking photos and videos at events/programs to better tell the Chamber story. • Facilitate relationship with our marketing firm to ensure communication between membership department, events department, and all assets are delivered in a timely manner. • Manage Chamber Communication Channels to include, but not limited to: WOCC Website, E- publications, Print Media, the annual Discover Magazine and other communication vehicles as needed • Open mail and log checks received, scan checks. • Scheduling of Conference room use. • Other duties/activities as assigned or necessary. Qualifications: • Three to five years' experience performing identical or similar functions and duties. • Demonstrated knowledge and skill in the areas listed above. • Proficient in Microsoft Office. Typical Physical and Mental Demands • Requires the ability to travel locally. • Ability to attend monthly networking evening events. • Early morning events/meetings

Must have a high level of experience with Microsoft products (Outlook, Teams, Word, Power point). Must have high level of expertise in Concur for travel and expense reporting. Provides administrative support to senior executive staff. Requires in-depth knowledge of company operations, policies, and procedures. Has proficiency with Microsoft Outlook and Concur travel planning and expenses. Handles details of a highly confidential and critical nature. Collects and prepares information for use in discussions/meetings of executive staff and outside individuals. Prepares presentation materials for board of director meetings. Makes high-level contacts of a sensitive nature inside and outside the company. Works on problems of diverse scope where analysis of data requires evaluation of identifiable factors. Exercises judgment within generally defined practices and policies in selecting methods and techniques for obtaining solutions. Education & Experience Requires highly developed job knowledge/skills. Requires a High School Diploma or equivalent and a minimum of 8 years of prior relevant experience or 2 years post-Secondary/Associates Degree with a minimum of 4 years of prior related experience.

Job Description Viera Builders, Inc., a wholly-owned subsidiary of A. Duda & Sons, Inc., has an opening for full-time hourly paid Sales Office Clerical Assistant. Must be available for weekend hours. This role is responsible for providing support to sales managers in their designated community by performing a number of administrative tasks while providing customer service to potential home buyers. This position must be able to arrive at Model Center to ensure everything is in order prior to doors opening at 10 am. Summer hours we are open until 6 pm and winter until 5 pm. Sunday schedule is 12-6 pm summer/5 pm winter. Weekly schedules typically include one weekend day and some holidays. Other responsibilities include: Register all guests in Lasso, including Realtor/Broker information Process Change Orders for Price Increases Prepare the digital map for all communities reflecting sold/open/model/spec Create contract-associated paperwork for submittal Create Profit Analysis for all sales contracts Prepare outstanding Buyer issues for entry into the Team's Sales/Construction board for Monday's team review Take buyers on tour of model homes and homes under construction. Must understand basic construction process/terms A High School diploma or equivalent is required and experience supporting sales or marketing staff is preferred. In addition, the following skills are required: Intermediate skills in Microsoft Office including Word and Excel. Experience with Docusign. Ability to learn quickly new technology/software programs. Present a professional business like appearance. Must be flexible and be available to work one weekend day and some holidays. Strong customer service skills. This position offers our complete package of employee benefits. If you possess these qualifications and are ready to take the next step in your career with an organization that takes pride in its employees and the work that we do in the community, please apply in confidence by sending a cover letter and resume including salary requirements. We offer opportunities for career growth. No agencies please. Duda is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Powered by JazzHR mN8IPFDj58

The Administrative Assistant - Orders & Customer Support is responsible for supporting daily operational and administrative needs, with a primary focus on processing customer orders, managing payments, and coordinating shipping activities. This role serves as a critical link between customers, sales, and operations, ensuring timely and accurate order fulfillment while maintaining exceptional customer service standards. The position requires a high level of attention to detail, organization, and the ability to manage multiple tasks efficiently. Essential Duties and Responsibilities Order Processing & Payment Coordination • Accurately input customer orders into the system in a timely manner. • Contact customers to confirm and collect payments. • Track and update payment statuses, ensuring all orders are paid prior to shipment. Shipping Coordination & Tracking • Create and send shipping tracking information to customers. • Follow up on shipments to resolve any delivery issues or delays. • Liaise with shipping carriers to track, escalate, and resolve shipment concerns. Customer Communication & Support • Respond to customer inquiries regarding orders, payments, and shipping. • Maintain a professional and courteous demeanor in all customer interactions. • Provide timely updates to customers and internal teams regarding order status. Administrative & Clerical Support • Maintain accurate records of orders, payments, and shipping details. • File and organize digital and physical documents as needed. • Perform general office duties, including answering phones, managing correspondence, and scheduling meetings. Additional Support Duties • Assist with purchasing office and warehouse supplies when needed. • Support other administrative functions as assigned to meet operational goals. Competencies • Attention to Detail - Ensures accuracy in order entry, payment tracking, and shipping documentation. • Customer Service - Maintains a positive, solution-focused approach in all customer interactions. • Organizational Skills - Manages multiple tasks efficiently while meeting deadlines. • Communication - Effectively communicates with customers, team members, and vendors. • Problem Solving - Quickly addresses and resolves issues with orders, payments, or shipments.

The Orlando Health Women's Institute is a comprehensive healthcare provider focused on addressing the unique medical needs of women at every stage of life. Located within the Orlando Health system, the institute offers a full spectrum of services, including gynecology, obstetrics, reproductive endocrinology, and maternal-fetal medicine. It also specializes in complex areas like gynecologic oncology, urogynecology, breast health, and menopause management. The institute is dedicated to providing personalized, patient-centered care through advanced diagnostic tools, minimally invasive surgeries, and cutting-edge treatments. With a multidisciplinary team of experts, the Women's Institute emphasizes wellness, preventative care, and the latest medical advancements to ensure the highest quality of care. Whether for routine health screenings or specialized treatment, the Orlando Health Women's Institute is a trusted resource for women's healthcare in Central Florida. Orlando Health | Choose Well Performs advanced, diversified and confidential secretarial and administrative duties requiring broad and comprehensive experience, skill, and knowledge of organization policies and practices for a Vice President or Senior Vice President. Orlando Health offers a great benefits package that includes: Medical, Dental, Vison 403(b) Retirment Savings Plan Health Savings Account (HSA) Flexible Spending Account (FSA) Paid Time Off (Up to 5 weeks to start) Life Insurance Extended Leave Plan (ELP) Family Care (child care, elder care, pet care) Paid Parental Leave Pet Insurance Car Insurance 100% PAID Tuition as well as tuition reimbursment & monthly payments to help pay down any graduated school debt ALL benefits start day one Department: Womens Services Status: Full Time Shift: Days Hours: 8:00am-4:30pm, Monday-Friday No Weekends, No Holidays Responsibilities Essential Functions • Plans and carries out administrative functions requiring considerable knowledge of the organization. • Performs significant administrative duties with multiple priorities and tasks. • Composes and types routine and non-routine correspondence, reports, special projects, technical papers, etc. • Creates, prepares and coordinates presentations, including charts, graphs, etc. • Creates and maintains databases and spreadsheets. • Organizes meetings including distributing materials, arranging for refreshments, transcribing minutes and making travel arrangements if necessary. • Has significant contact with senior management, board members, and various external contacts. • Has access to confidential employee, management and organization data. • Organizes and expedites flow of work through Vice President's or Senior Vice President's office. • Answers phone calls, routes callers, takes messages and resolves routine and some complex inquiries. Screens calls and visitors. • Operates copy machine and fax machine. Distributes incoming mail. Orders supplies. Establishes and maintains files and records on an ongoing basis. • Conducts research, data collection, and some analysis of information. • Schedules and maintains calendar of appointments, meetings and travel itineraries and coordinates related arrangements. • Responds to callers, correspondence and visitors not requiring Vice President's or Senior Vice President's attention. • Utilizes significant discretion in varied areas. • Coordinates special events. • Prepares, monitors, or assists with the preparation of various budgets. • Provides work direction to other clerical personnel within the department. • Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards. • Maintains compliance with all Orlando Health policies and procedures. Other Related Functions • Maintains established departmental policies and procedures. • Prioritizes workload to manage multiple priorities. • Enhances professional growth and development through participation in educational programs, current literature, and workshops Qualifications Education/Training • Associate's Degree. • Two (2) years of prior customer service, administrative or secretarial experience may substitute for the Associate's degree (in addition to the requirements listed in the Experience section). • Highly proficient in word processing, spreadsheet, presentation and/or database software, preferably Microsoft Office-based products (Word, Excel, PowerPoint, Access). Licensure/Certification None Experience Five (5) years of customer service, administrative, secretarial or related experience. Education/Training • Associate's Degree. • Two (2) years of prior customer service, administrative or secretarial experience may substitute for the Associate's degree (in addition to the requirements listed in the Experience section). • Highly proficient in word processing, spreadsheet, presentation and/or database software, preferably Microsoft Office-based products (Word, Excel, PowerPoint, Access). Licensure/Certification None Experience Five (5) years of customer service, administrative, secretarial or related experience. Essential Functions • Plans and carries out administrative functions requiring considerable knowledge of the organization. • Performs significant administrative duties with multiple priorities and tasks. • Composes and types routine and non-routine correspondence, reports, special projects, technical papers, etc. • Creates, prepares and coordinates presentations, including charts, graphs, etc. • Creates and maintains databases and spreadsheets. • Organizes meetings including distributing materials, arranging for refreshments, transcribing minutes and making travel arrangements if necessary. • Has significant contact with senior management, board members, and various external contacts. • Has access to confidential employee, management and organization data. • Organizes and expedites flow of work through Vice President's or Senior Vice President's office. • Answers phone calls, routes callers, takes messages and resolves routine and some complex inquiries. Screens calls and visitors. • Operates copy machine and fax machine. Distributes incoming mail. Orders supplies. Establishes and maintains files and records on an ongoing basis. • Conducts research, data collection, and some analysis of information. • Schedules and maintains calendar of appointments, meetings and travel itineraries and coordinates related arrangements. • Responds to callers, correspondence and visitors not requiring Vice President's or Senior Vice President's attention. • Utilizes significant discretion in varied areas. • Coordinates special events. • Prepares, monitors, or assists with the preparation of various budgets. • Provides work direction to other clerical personnel within the department. • Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards. • Maintains compliance with all Orlando Health policies and procedures. Other Related Functions • Maintains established departmental policies and procedures. • Prioritizes workload to manage multiple priorities. • Enhances professional growth and development through participation in educational programs, current literature, and workshops

Salary Range$20.28-$25.86Job Posting End Date - Applications will no longer be accepted starting01-06-2026Job Summary If you experience technical issues submitting your application, please reach out to City of Orlando Human Resources at **************** or ************. Performs responsible administrative and secretarial support for the Downtown Development Board (DDB), the Community Redevelopment Agency (CRA) Advisory Board, Facade Committee, and Special Events Committee. Responsible for attending meetings, preparing notices and other documents, assembling board packets, recording and typing minutes, maintaining records, tracking calendar to ensure documents are filed and processed on time and in accordance with legal requirements, and providing information on policies and procedures to staff and citizens. Work is performed under the general supervision of the Assistant Director. Work is reviewed while in progress and through results achieved. Minimum Qualifications: Associate's Degree in Business Administration or secretarial technical training and two (2) years of progressively responsible secretarial or administrative work; or an equivalent combination of education, training, and experience. Experience recording minutes preferred. Valid Florida Driver's License required. Required to become a Public Notary within probationary period (within 6 months of hire). Must type 25 CWPM. Experience with community development or a citizen board desired. Important: To be eligible to proceed forward in the application process, applicants must meet the minimum qualifications listed in the position description. Please ensure your application provides details of all relevant experience related to the position. If you have questions or need clarification concerning the position or application process, please contact Human Resources at **************** or ************. If this posting indicates a degree is required, the following experience will apply in lieu of any degree as follows: Two (2) years of direct experience for an associate degree; Four (4) years of direct experience for a bachelor's degree; Six (6) years of direct experience for a master's degree; or Nine (9) years of direct experience for a doctoral degree.

We are a full size Healthcare company working throughout the Southeastern US and are currently recruiting for the position of Customer service. In this role you will report to upper level management and assist in the daily functions of our operation. The successful candidate will posses the knowledge of Excel formatting, Word, and preparing Power Point presentations. This is a very fast paced environment and encourage those that can multi task while remaining focused on the task at hand to apply. Complete job description will be discussed at interview. For immediate consideration please respond to this email with your resume attached and salary required... ***************************

SUMMARY Position is responsible for auditing all intake paperwork entered in IMBS prior to selecting the account to bill. II. JOB FUNCTIONS A. Essential Duties and Responsibilities• Receives all Store Patient Packets from Mail Clerk. • Sorts incoming patient paperwork from store locations. • Verifies all documents located on the Batch\-Work Control Sheet were included in the patient packet. • Audits incoming paperwork including new patient setups, existing patients and other documents. • Verifies the accuracy of the information in IMBS compared to information on the required forms. • Reviews and audits the forms for accuracy and completeness. • Communicates any form errors to the store or makes necessary corrections in IMBS, based on the information written on the form. • Makes a copy of the original form and sends the original back to the store for corrections. Maintains a copy of the form until the original is returned. • Prints the “Maintenance Audit Report” from the system and verifies that the information in the report is accurate. Attaches the audit report to supporting documents. Submits the packet to the Claims Supervisor for review prior to entering Audit Control. • Corrects any errors identified by the Claims Supervisor, enters IMBS audit control number located on “Maintenance Audit Report”, verifies in the system that there is an AOB for each claim, files the “Maintenance Audit Report”, identifies any claims that will release during the nightly cycle, makes copies of necessary forms, and identifies Cash Sale Delivery tickets. • Verifies insurance information to ensure accuracy. • Ensures appropriate authorizations are included from Case Managers "}}],"is Mobile":false,"iframe":"true","job Type":"Full time","apply Name":"Apply Now","zsoid":"59869173","FontFamily":"Verdana, Geneva, sans\-serif","job OtherDetails":[{"field Label":"Industry","uitype":2,"value":"Health Care"},{"field Label":"City","uitype":1,"value":"Orlando"},{"field Label":"State\/Province","uitype":1,"value":"FL"},{"field Label":"Zip\/Postal Code","uitype":1,"value":"32811"}],"header Name":"Data Entry","widget Id":"328242000000072311","is JobBoard":"false","user Id":"328242000007780001","attach Arr":[],"custom Template":"5","is CandidateLoginEnabled":true,"job Id":"328242000009065049","FontSize":"12","location":"Orlando","embedsource":"CareerSite","indeed CallBackUrl":"https:\/\/recruit.zoho.com\/recruit\/JBApplyAuth.do","logo Id":"bfaob070fc5c558fd40b287f82f2cd6eb6413"}

As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties. Your Responsibilities: * Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations, and new hires. * Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner. * Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager's review and approval. * Maintains, updates, and coordinates resident information in computer database at a minimum monthly. Generates and provides this information to the Property Manager, Board of Directors, and valet desk. * Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners. * Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures. * Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve. * Sets up meetings for Board Approval process. * Keeps packages updated with new memos and policies as required. * Prepares any resident information packages that require Board approval, (i.e., Architectural Modification). * Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons. * Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. * Follows safety procedures and maintains a safe work environment. * Demonstrates excellent customer service, communication, and time management skills. * Proofreads the monthly newsletter, assists with weekly communication. * Maintains daily log, records, and forms. * Monitors and controls access to the building. * Greets and directs residents, guests, and invitees. Skills & Qualifications: * Associates degree with concentration in business preferred, or equivalent combination of education and experience. * Three (3) to Five (5) plus years of related work experience. * Computer literacy: Intermediate proficiency in Microsoft Windows software. * Must possess strong administrative background. * Strong working knowledge of customer service principles and practices. * Excellent interpersonal, office management and communications skills. * Self-starter with excellent communication, interpersonal and customer service and telephone skills. Physical Requirements: * Physical demands include ability to lift up to 50 lbs. * Standing, sitting, walking and occasional climbing. * Required to work at a personal computer for extended periods of time. * Talking on the phone for extended periods of time. * Ability to detect auditory and/or visual emergency alarms. * Ability to work extended/flexible hours, weekend, and attend Board meetings as required. Schedule: Monday through Friday, 8:30am - 5:00pm What We Offer: As a full-time non-exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and Vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $19.00 per hour Disclaimer: The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time. #LI-KS1

LEAP specializes in customer service & marketing for a large number of US-wide companies in many sectors. Their main focuses are on their clients' brand awareness, increasing customer loyalty, and retention. To gain maximum effectiveness, the company utilizes different methods, which can include events and promotions. The Marketing Project Assistant Role: On a day to day basis, you'll talk to potential and existing customers, dealing with a mixture of client representation, sales, and customer services. Your primary focus will be informing customers of the benefits of the company's products & services, dealing with inquiries & processing sales. Whether you have years of experience or are looking to gain new skills, we can offer full product training within this Customer Service & Sales role. However, individuals should be confident, self-motivated, and driven to further career progression. Qualifications The successful Marketing Project Assistant will have: The desire to learn new skills The ability to communicate well with others Patience and remain calm in high-pressure environment Be adaptable to work on various client accounts Sales, customer service and retail experience would be advantageous (Although not essential) Additional Information Job Type: Full-Time Successful candidates can expect to earn between $35,000 - $55,000 with uncapped bonus potential per annum. There are also excellent opportunities to enhance and develop your career. Click the Apply button to send us your resume today!

We are SGS - the world's leading testing, inspection and certification company. We are recognized as the global benchmark for sustainability, quality and integrity. Our 99,600 employees operate a network of 2,6 0 0 offices and laboratories , working together to enable a better, safer and more interconnected world. Our Scott, LA laboratory is looking for a Project Manager Assistant to join their team! The Project Manager Assistant is a key member of the Client Services Team, serving as a client advocate and laboratory liaison. The Project Manager Assistant provides support within a functional group of Project Managers. This role is responsible for assisting with bottle orders, change orders, login review, subcontracting, and PTO coverage. The Project Manager Assistant is expected to become familiar with project complexities and develop a working knowledge of the ongoing project work within their functional working group to offer assistance to the project managers. Job Functions Processes sample orders for all matrices and collection media types and coordinates delivery and pickup of sampling supplies and samples. Executes change orders, based on client instructions, to modify or add to the specifications originally requested on the chain of custody. Reviews login information daily as entered into the laboratory information management system (LIMS) and request corrections or modifications as needed. Informs clients of any sample receipt anomalies and provides technical support for the resolution of such issues. Assists in processing subcontract requests to internal and external labs for testing not offered within the home lab. Manages subcontracting and subcontracting data to ensure timely delivery of analytical reports to clients. Takes overflow phone calls. Assists clients with requests related to sampling, reporting, billing, etc. and takes messages for the Client Services team. Makes or returns specific phone calls as directed by project managers for their ongoing projects. Provides back-up coverage for project managers within functional group - both email and phone calls Checks on TAT and on time report delivery for project managers on your team. Assists login department in overflow and/or coverage situations. Performs other duties as needed Qualifications Associates' degree or equivalent industry experience AND 0-1 years of experience (education, work related, or a combination) in sciences and/or customer service (Required) Bachelor's degree in Environmental Science, Biology, Chemistry, or a related field and 1 to 2 years of relevant experience (education, work related, or a combination) in sciences and/or customer service (Preferred) Exceptional communication skills (Required) Self-starter (Required) Advanced English language skills (Required) Advanced mathematical and reasoning skills (Required) Excellent attention to detail (Required) Solid critical thinking skills to anticipate and solve problems in a systematic manner (Required) Proficiency in Microsoft Office Suite (Excel, Word, Outlook) (Required) Additional Information SGS is an Equal Opportunity Employer, and as such we recruit, hire, train, and promote persons in all job classifications without regard to race, color, religion, sex, national origin, disability, age, marital status, sexual orientation, gender identity or expression, genetics, status as a protected veteran, or any other characteristics protected by law. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skills, and/or abilities required. This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts the company's rights to assign or reassign duties and responsibilities to this job at any time. If you are applying for a position within the United States and you have difficulty completing the on-line employment application because of a disability, please call ************ for assistance and leave a message. You will receive a callback. Please note, this phone number is not for general employment information but is only for individuals who are experiencing difficulty applying for a position due to a disability.

Job Description Since our inception, FedSync has been driven by the core values of Accountability, Integrity, Teamwork, Value, Innovation, and Quality. These values define who we are. Our vision is to partner with the brightest, most forward-thinking individuals to deliver solutions that anticipate the needs of tomorrow. Our mission is to provide the federal government with innovative and proven solutions, equipping them with the tools and talent necessary to meet future challenges. At FedSync, people matter - both to us and to our clients. Position Overview: FedSync is seeking General Clerks/Secretaries (Levels II & III) to provide essential office services in support of NASA. The ideal candidate will work independently with minimal supervision, supporting supervisors and staff in their day-to-day activities. This role requires strong organizational skills, familiarity with office routines, and proficiency with standard office software. Key Responsibilities: Answer and manage phone calls Schedule appointments and manage calendars Welcome and assist visitors Coordinate meetings, teleconferences, and book conference rooms Disseminate information and manage internal communications Order and manage office supplies Handle copying, faxing, graphic requests, and photo services Manage records and data systems Perform desktop processing and track correspondence Coordinate travel arrangements and time/labor collection Assist with property and move coordination Support training, special events, and information services Qualifications: Education: High School Diploma (required) Experience: Minimum 2-4 years of office experience Preferred: Familiarity with NASA contracts or work experience within the agency Active NASA badge is a plus Excellent verbal and written communication skills Additional Requirements: Ability to lift and move 20+ lbs Must pass background checks and drug screenings regularly FedSync is an Equal Opportunity Employer: We do not discriminate based on race, color, religion, sex, gender, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors. Acceptable background check including criminal history background check and credit Check.

Associate, Fund Administration At BNY, our culture allows us to run our company better and enables employees' growth and success. As a leading global financial services company at the heart of the global financial system, we influence nearly 20% of the world's investible assets. Every day, our teams harness cutting-edge AI and breakthrough technologies to collaborate with clients, driving transformative solutions that redefine industries and uplift communities worldwide. Recognized as a top destination for innovators, BNY is where bold ideas meet advanced technology and exceptional talent. Together, we power the future of finance - and this is what #LifeAtBNY is all about. Join us and be part of something extraordinary. We're seeking a future team member for the role of Fund Administration - IC1 to join our Fund Administration team. This role location is based in Lake Mary FL. In this role, you'll make an impact in the following ways: • Perform a variety of fund administration activities, including expense allocation, budgeting, cash allocation, analysis of fund metrics and compliance • Calculate daily fund position and cash reconciliations, resolve discrepancies and escalate issues to more senior colleagues • Synthesize, report and assist in analyzing fund revenues, expenses, profitability and other key metrics • Work with clients to communicate fund expense and performance information, and answer straightforward questions about funds • Review fund data and monitor compliance with all regulatory, BNY Mellon and client specifications • Work with internal and external auditors to provide requested information • Compile and assist in analyzing fund performance data for inclusion in Board of Directors report materials • Review fund expense budgeting conducted by support staff • Contribute to the achievement of team objectives To be successful in this role, we're seeking the following: • Bachelor's degree in accounting or the equivalent combination of education and experience • 0-3 years of total work experience preferred • Experience in accounting or fund administration preferred • No direct reports At BNY, our culture speaks for itself, check out the latest BNY news at: BNY Newsroom BNY LinkedIn Here's a few of our recent awards: • America's Most Innovative Companies, Fortune, 2025 • World's Most Admired Companies, Fortune 2025 • “Most Just Companies”, Just Capital and CNBC, 2025 Our Benefits and Rewards: BNY offers highly competitive compensation, benefits, and wellbeing programs rooted in a strong culture of excellence and our pay-for-performance philosophy. We provide access to flexible global resources and tools for your life's journey. Focus on your health, foster your personal resilience, and reach your financial goals as a valued member of our team, along with generous paid leaves, including paid volunteer time, that can support you and your family through moments that matter. BNY is an Equal Employment Opportunity/Affirmative Action Employer - Underrepresented racial and ethnic groups/Females/Individuals with Disabilities/Protected Veterans.

Supports teams using a wide range of developing professional skills such as scheduling meetings and appointments, coordinating office needs, welcoming visitors and providing general administrative support to our employees. Highly organized, personable and detail-oriented to support company operations and teams. Responsibilities: Administrative Duties: Prepares meeting agendas for assigned staff, assists with meeting set-up/clean-up which includes ordering lunch and takes minutes as needed Schedules and organizes activities such as meetings, travel, conferences and interviews Answers phones, distributes mail and processes expense reimbursement for assigned staff Under minimal supervision, performs desktop publishing activities of both routine and advanced nature, for reports, correspondence and presentations Supports other teams, such as Marketing, with various administrative tasks Provides coverage for reception on a regular basis as needed Office Duties: Monitors office supplies inventory and places orders Reconciles office credit card charges Assists in relationships with building management and facility vendors, including cleaning and security services Coordinates and plans office activities, such as parties and celebrations Serves as an HR touchpoint, such as assisting in the onboarding process and paperwork for new hires Coordinates with the Information Technology team with regards to office technology needs Qualifications: High school education; college level preferred Typically with 5+ years of related experience Experience in MS Office Suite, including Outlook, Word, Excel, PowerPoint and Teams Strong interpersonal skills and the ability to interact with all levels of staff Ability to maintain appropriate degree of confidentiality and adherence to the practice of business ethics Ability to communicate in a clear, concise and professional manner both verbally and in writing Ability to proactively problem solve and collaborate on innovative solutions Ability to work in team environment Ability to prioritize tasks to meet multiple deadlines and respond to changes at short notice Ability to work on multiple projects at the same time Ability to effectively meet deadlines at expected quality Working Place: Orlando, Florida, United States Company : Virtual Dec 18 - HKS Inc.

Serves as Executive Office Assistant and is responsible for maintaining organization and management of the Executive Office under the direct supervision of the Chief Executive Officer. The Executive Office Assistant must possess a mastery of office skills that enhances executive's effectiveness by providing information management support; representing the executive to others; shall require minimum direct supervision; display initiative; exercise judgment within the scope of authority; and facilitate in the establishment, interpretation, application and enforcement of statues, rules, regulations and policies. ESSENTIAL DUTIES AND RESPONSIBILITIES: Include the following: Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data and graphics. Conserves executive's time by reading, researching and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications. Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences and travel. Designs and implements a recordkeeping system to insure maximum operational workflow, and maintains filing systems consistent with the CEO needs. Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries. Maintains customer confidence and protects operations by keeping information confidential. Prepares reports by collecting and analyzing information. Secures information by completing data base backups. Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions. Develops and maintains a routine system for preparing minutes for CEO meetings, processing outgoing/incoming mail, and receiving calls. Coordinates and tracks administrative directives; schedules CEO meetings; makes appointments; processes incoming correspondence; transfers information; and follows through directives to completion. Prepares business correspondence using a variety of office equipment; draft responses to correspondence; organizes and prepares a variety of reports, letters and internal documents; and assigns correspondence to appropriate staff for response. Maintains office supplies inventory by checking stock to determine inventory level; anticipate needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies. Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques. Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies. Contributes to team effort by accomplishing related results as needed. Perform other related duties as assigned including but not limited to: general office errands (mail, supplies, deliveries, etc.) and setting up for various in-house meetings as needed. SUPERVISORY RESPONSIBILITIES: The position will be responsible for effective management oversight for all CEO Clerical Office Support Staff in direct and/or indirect capacity as assigned. SUPERVISION OF PERSONNEL: As assigned by Chief Executive Officer

. Additional Job Information Food and Nutrition Services If you have additional questions about the position, please reach out to the hiring manager at the school/department to which you are applying, as noted below in this job posting. Starting salary for new or returning hires is commensurate with relevant education and experience. Note: This role does not provide for employment visa sponsorship. Veterans' Preference Information In accordance with Florida Statute 295.065, certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans receive preference and priority, and that certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. If you are claiming Veterans' Preference, you must attach the proper and applicable documentation, such as DD Form 214, Disability Ratings, Marriage Verification, etc. to the application before submitting, in order for the district to consider your request. The Lake County School District is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, The Lake County School District will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Eastern Florida State College is currently seeking applications for the full-time position of Administrative Support Assistant III on the Cocoa Campus in Cocoa, Florida. Salary & Benefit The annual salary is $34,669.00. Successful internal candidates for external job postings should be aware that their current salary does not transfer to the new position. Salary will be as advertised in the job announcement. Full-time employees of Eastern Florida State College receive fringe benefits including health insurance and a retirement plan. Position Concept To perform clerical work, which involves moderately complex details and methodologies. To ensure that responses to immediate situations or emergencies are effectively accomplished by staff and provide technical and administrative direction to such efforts as required. Minimum Qualifications The following minimum qualifications for this position must be met before any applicant will be considered: * High School Diploma or GED required. * Associate degree from a regionally-accredited institution preferred. * Five years related work experience/office management, administrative and clerical experience. * Ability to use a PC, software programs, typewriter and office machines. * Proficient in word processing, computer applications in office technology, presentations software, graphic design, spreadsheets and databases including Outlook, Banner, Microsoft Office and other computer-based student information systems. * Filing and telephone skills. * Ability to work well with all levels of personnel and customers in a courteous and professional manner. * Ability to work effectively in a diverse community and meet the needs of diverse student populations. * Valid Florida Motor Vehicle Operator's license required. * A review of Social Media activity will be part of the candidate evaluation process. * This position will require successful fingerprinting and the candidate chosen will be required to pay the associated fee (currently $36.00).This fingerprinting fee ($36.00) is non-refundable. * Understanding of and commitment to Equal Access/Equal Opportunity. * Official transcripts of all collegiate work will be required to be considered beyond the application phase.* * High School Diploma or GED or transcripts or official transcripts of all collegiate work (as appropriate for the position) must be sent directly from the attended institution to the Human Resources Office prior to the first day of employment. All foreign degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc. Minimum physical qualifications: * Ability to communicate both orally and in writing. * Ability to lift, push, pull, or move up to 40 pounds. * Ability to access, input, and retrieve information and/or data from computer. * Works inside an office environment. Notes Applications will be accepted from December 9, 2025, through January 7, 2026; however, the College reserves the right to extend or conclude searches without notice. Applications must be submitted prior to 5:00 p.m. on the closing day. This is a covered position under Chapter 295 Florida Statutes, which provides for Veterans' Preference in employment for eligible veterans and eligible spouses of veterans.

Viera Builders, Inc., a wholly-owned subsidiary of A. Duda & Sons, Inc., has an opening for full-time hourly paid Sales Office Clerical Assistant. Must be available for weekend hours. This role is responsible for providing support to sales managers in their designated community by performing a number of administrative tasks while providing customer service to potential home buyers. This position must be able to arrive at Model Center to ensure everything is in order prior to doors opening at 10 am. Summer hours we are open until 6 pm and winter until 5 pm. Sunday schedule is 12-6 pm summer/5 pm winter. Weekly schedules typically include one weekend day and some holidays. Other responsibilities include: Register all guests in Lasso, including Realtor/Broker information Process Change Orders for Price Increases Prepare the digital map for all communities reflecting sold/open/model/spec Create contract-associated paperwork for submittal Create Profit Analysis for all sales contracts Prepare outstanding Buyer issues for entry into the Team's Sales/Construction board for Monday's team review Take buyers on tour of model homes and homes under construction. Must understand basic construction process/terms A High School diploma or equivalent is required and experience supporting sales or marketing staff is preferred. In addition, the following skills are required: Intermediate skills in Microsoft Office including Word and Excel. Experience with Docusign. Ability to learn quickly new technology/software programs. Present a professional business like appearance. Must be flexible and be available to work one weekend day and some holidays. Strong customer service skills. This position offers our complete package of employee benefits. If you possess these qualifications and are ready to take the next step in your career with an organization that takes pride in its employees and the work that we do in the community, please apply in confidence by sending a cover letter and resume including salary requirements. We offer opportunities for career growth. No agencies please. Duda is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.