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Administrative assistant and recruiter skills for your resume and career

Updated January 8, 2025
5 min read
Administrative assistant and recruiter example skills
Below we've compiled a list of the most critical administrative assistant and recruiter skills. We ranked the top skills for administrative assistant and recruiters based on the percentage of resumes they appeared on. For example, 14.5% of administrative assistant and recruiter resumes contained data entry as a skill. Continue reading to find out what skills an administrative assistant and recruiter needs to be successful in the workplace.

15 administrative assistant and recruiter skills for your resume and career

1. Data Entry

Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.

Here's how administrative assistant and recruiters use data entry:
  • Assisted applicants in completing their required paperwork demonstrating ability to handle extensive data entry skills in Access Database web-based software.
  • Performed all clerical duties, such as, answering multiple phone lines, faxing, filing, and data entry.

2. Background Checks

Here's how administrative assistant and recruiters use background checks:
  • Facilitated new hire process including collection of necessary paperwork, completing background checks, reference verification and conducting new hire orientation.
  • Determine applicant qualifications by interviewing applicants; verifying references; and background checks for potential employees.

3. HR

HR stands for human resources and is used to describe the set of people who work for a company or an organization. HR responsibilities revolve around updating employee records and carrying out management processes like planning, recruitment, evaluation, and selection processes. HR is a key contributor to any company or organization's growth as they are in charge of hiring the right employees, processing payrolls, conducting disciplinary actions, etc.

Here's how administrative assistant and recruiters use hr:
  • Provided administrative support as directed by HR Manager-Recruiting.
  • Partner with recruiters, staffing analysts, HR business partners, hiring managers and interviewers to ensure an organized hiring.

4. Travel Arrangements

Here's how administrative assistant and recruiters use travel arrangements:
  • Prepared travel arrangements and hotel accommodations for internal employees as well as candidates traveling for interview purposes.
  • Coordinated calendaring, meeting requests, expense reports and travel arrangements for executive leadership.

5. Interview Schedules

Here's how administrative assistant and recruiters use interview schedules:
  • Supported recruiting itineraries by setting-up interview schedules; arranging applicant visits, including travel and accommodations, to organization locations.
  • Assist recruiting with interview days, print resumes, organize interview schedules, oversee recruiting area welcoming candidates as they arrive.

6. Recruitment Process

Here's how administrative assistant and recruiters use recruitment process:
  • Created recruitment processes, prepared reports, maintained databases and offered exceptional customer care.
  • Managed faculty recruitment process by recruiting and coordinating eight search committees.

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7. Drug Screens

A drug screen is a drug test that consists of a collection of blood, urine, saliva, or even a hair sample. The samples are used to determine the presence of any chemical remnants which are present in the body after the intake of any drug.

Here's how administrative assistant and recruiters use drug screens:
  • Have also helped in processing of new hire paperwork, drug screens, back-round checks, and tax information.
  • Set up drug screens and safety council courses, answered phones, sent and responded to emails.

8. Reference Checks

Here's how administrative assistant and recruiters use reference checks:
  • Build relationships with caregivers/possible employee's while performing reference checks on all caregivers before caregiver placement.
  • Screened resumes, conducted reference checks and verified previous employment/ educational references.

9. Candidate Interviews

Here's how administrative assistant and recruiters use candidate interviews:
  • Scheduled candidate interviews, ascertained if candidate met requirements needed for position.
  • Arrange client-candidate interviews and mediate any logistical discrepancies including compensation.

10. Expense Reports

Here's how administrative assistant and recruiters use expense reports:
  • Prepared monthly expense reports for several managers.
  • Coordinated meetings and prepared expense reports.

11. Interview Process

The interview process is a multi-stage measure for recruiting new employees. Applicants are scrutinized based on previous work experience and preliminary assessments with HR before interviews are generally able to take place.

Here's how administrative assistant and recruiters use interview process:
  • Shadowed Operations manager during interview and helped her with excessive paperwork after the interview process.
  • Coordinate interview process with managers and supervisors.

12. I-9

I-9 is a government verification form that indicates, whether an individual is eligible for work in the US. The form was created by the United States Department of Homeland Security division, named as the United States Citizenship and Immigration Services (USCIS) which requires that all US citizens must fill out and submit an I-9 form to start their working career in the US. An I-9 form includes a person's identification information and education credentials, that are ought to be verified by the employer.

Here's how administrative assistant and recruiters use i-9:
  • Verified I-9 identification documentation and audited current employee I-9s to ensure compliance.
  • Supply and assist new hires with paperwork: I-9, W-4, Code of Conduct, and training pay agreement form.

13. Administrative Tasks

Here's how administrative assistant and recruiters use administrative tasks:
  • Performed multiple administrative tasks for the office, management team and 21 representatives including agency retention and daily administrative tasks.
  • Completed administrative tasks and handled confidential student records in a timely and secured manner.

14. Front Desk

Here's how administrative assistant and recruiters use front desk:
  • Managed front desk and provided general reception needs
  • Served as the receptionist by greeting potential employees and customers at front desk and directing them to the appropriate areas.

15. Phone Interviews

Phone Interviews are a common requirement of the job market and are often the first level of interviews. This helps hiring managers narrow down a group of potential candidates to those they would like to meet in person. A friendly and approachable tone is best when conducting phone interviews in addition to general knowledge about the posted position.

Here's how administrative assistant and recruiters use phone interviews:
  • Performed telephone interviews of selected candidates to ensure job qualifications skills are relevant and current to employment profile.
  • Schedule interviews and conduct telephone interviews.
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List of administrative assistant and recruiter skills to add to your resume

Administrative assistant and recruiter skills

The most important skills for an administrative assistant and recruiter resume and required skills for an administrative assistant and recruiter to have include:

  • Data Entry
  • Background Checks
  • HR
  • Travel Arrangements
  • Interview Schedules
  • Recruitment Process
  • Drug Screens
  • Reference Checks
  • Candidate Interviews
  • Expense Reports
  • Interview Process
  • I-9
  • Administrative Tasks
  • Front Desk
  • Phone Interviews
  • PowerPoint
  • Telephone Calls
  • Open Positions
  • Phone Screens
  • ICIMS
  • Office Equipment
  • Drug Tests
  • Administrative Functions
  • E-Verify
  • Applicant Tracking Systems
  • Linkedin
  • Scheduling Appointments
  • Outbound Calls
  • Word Processing
  • Career Fairs
  • Monster
  • Multi-Line Phone System
  • Provides Administrative Support
  • ATS
  • Provide Clerical Support
  • I9
  • Facebook
  • Taleo
  • Clerical Tasks
  • Conference Calls
  • Craigslist
  • Employment Verifications
  • QuickBooks
  • Twitter
  • Employment Agencies
  • Selection Process
  • PeopleSoft
  • Candidate Resumes

Updated January 8, 2025

Zippia Research Team
Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Updated January 8, 2025

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