Administrative assistant jobs in Appleton, WI

Fruit Project Assistant LTE LOCATIONS: College of Menominee Nation, Keshena Campus, and also Stockbridge-Munsee Land Department and Oneida 4H Grounds once a week in the summer. TERM: Half-time March to May, and Full Time June to mid-August (20 weeks) APPLICATION DUE: 15th January, 2025, but position will remain open until filled. Summary and Description CMN's Sustainable Development Institute is collaborating with research partners across the country on a project to evaluate wild plums for superior fruit production and hardiness. This is a participatory project that will involve researchers, support staff, and families as one team to establish wild plum research plots, to share our knowledge and hopes, to boost local fruit production, and to eventually find new wild plum selections for propagation. The Fruit Project Assistant LTE will help organize monthly team meetings with invited speakers to promote inclusion and learning among all team members. Other duties include maintaining research plots at CMN, Stockbridge, and at Oneida, and also taking care of new seedlings in the SDI garden. At times the project assistant may also join the SDI interns and staff on other research and educational activities. Objectives and Responsibilities * Take part in classroom and other on-site training, sometimes along with SDI Interns, to increase knowledge on Indigenous cropping systems, Indigenous food culture, experimental design, data analysis, equipment safety, and more. * Invite speakers and team members, and then organize and facilitate virtual team meetings each month. * Protect new seedlings and established research plots from drought, weeds, and animal depredation. * Driving to off-site locations is required; mileage will be reimbursed. * Field Research Coordinator will assign duties that the Fruit Project Assistant will perform in a timely manner, often times without direct supervision. Communications with the Field Research Coordinator must be regular and clear. * The Fruit Project Assistant will occasionally operate mechanical equipment, and regularly use hand tools and carry water to seedling fruit trees. The Assistant may also be assigned to other tasks as needed when trees are secure. * If the Fruit Project Assistant is a CMN student, highlights of the work will need to be presented at the SDI Summer Report Out in August. * Weather is unpredictable, so flexibility is needed. Outdoor work involves heat, insects, allergens, etc. * Get along with others and have fun learning about Indigenous agriculture, fruit production, and more! What We Offer: We have a culture that celebrates diversity and inclusion, while promoting professional development. We serve the Menominee and other local Indigenous communities, and will engage with those who are ready to learn new things while working to benefit the wellbeing of our communities. Program Requirements/Qualifications: * Must be 18 years of age or older, and have a dependable vehicle for visiting off site fruit tree plots. * Current students who apply for this position must have a cumulative GPA of 2.5 or better on a 4.0 scale, and be registered or currently enrolled in six (6 or more credits). * Ability to carry out physically demanding work in the out of doors is required. * Strong communication skills and ability to address assigned tasks are required. * Willingness to learn to use Webex or Zoom, and to facilitate virtual discussions are required. * Demonstrated interests in agriculture and sustainability are especially desired! * Experience growing a garden (and especially fruit trees) is also desirable, but we will train. Application Procedures: Fruit Project Assistant Application requires the following: * SDI Application Form (online) Applications will be accepted until the position is filled, but we would like to begin evaluating applications by the May 20, 2024. Submit all information to the Sustainable Development Institute, College of Menominee Nation, N172 State Highway 47/55, PO Box 1179 Keshena, WI 54135 as soon as possible. You may also email application materials to *****************. Incomplete applications will not be reviewed. If you have questions about the position, please contact Frank Kutka at ******************** or Dulce Moeller at ********************** Timeframe and Stipend (if applicable): The Fruit Project Assistant will be paid $20 per hour throughout the length of the position, which ends before 31 August 2025. Mileage for driving from the SDI worksite to the other two sites every week will also be covered by our grant. For a DOCX version of this posting, please click here.

Job Details Center Valley Grain - Black Creek, WI Full Time DayDescription Responsible for professional customer service, billing, and administrative duties as it relates to the customers of the locations business lines of agronomy. Manage the information flow of the sale and delivery of energy products, the service work of energy-related products. Duties & Responsibilities: Customer Service Greets customers and establishes a helpful friendly atmosphere. Assists customers in locating the item(s) being sought. Identifies product(s) that fill the needs of the customer and the proper application when appropriate. Continually arranges or cleans to assure a positive image to the customer. Prices products in accordance with the invoice or special pricing instructions. Promotes location products to regular and new customers, informing them of sales and specials. Monitor vendors in the proper delivery of their product as authorized. Answers incoming phone calls and refer callers to appropriate person or takes and relays a message. May originate or prepare correspondence or emails as directed. Administrative Duties Assists in the billing administration for location customers. Weigh inbound/outbound fertilizer trucks. Assists customers with billing issues to be resolved. Properly invoice customers for purchases. Processes invoices to include matching the bill of lading with the proper weight and verification with the purchase order. Receives credit requests from customers and forwards these to the supervisor. May prepare contracts in accordance with customer agreements and submits for approval and signatures. Assists in maintaining the files and records as necessary for the operation of the location. Inputs business activities using the Agvantage software system and works with corporate personnel to assure completeness and accuracy of data input. Communicates with customers and relays pertinent information to the appropriate personnel. Perform credit card reconciliation. Perform data entry into back-office software. Manage and process delivery tickets. Manage and process work orders. Other duties as assigned. Qualifications: High school GED and 1-3 years job related experience. Excellent customer service skills required. Bookkeeping,10-Key Calculator, Microsoft Office, and Agvantage experience preferred. A successful candidate will have strong math, communication, sales, and organizational experience. Attention to detail and accuracy. Well organized, cooperative, and willing to assist others. Working Conditions & Physical Requirements: Perform duties in a professional office setting. Ability to sit for long periods of time. Ability to stoop, bend, and reach on occasion.

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Position Title:Administrative Assistant IIJob Category:University StaffEmployment Type:RegularJob Profile:Administrative Assistant IIJob Duties: Testing Services is seeking a detail-oriented and dependable Coordinator for the Strategic Testing Network (STN), which administers high-stakes exams such as the GRE, Praxis, and TOEFL. This role oversees daily testing operations, ensures strict adherence to test security protocols, monitors test sessions, troubleshoots technical issues, and maintains required proctor certifications (training provided). The coordinator also handles administrative duties such as inventory management, data reporting, and communication with vendors like ETS. In addition, this position supports other testing programs (including TEAS, CLEP, DANTES, and ACTFL), updates office procedures, assists with staff coverage, and plays a key role in maintaining nationally recognized standards of service and professionalism. The STN Coordinator is a collaborative member of a departmental team committed to providing excellent services with meeting internal and nationally recognized standards of quality. Key Job Responsibilities: Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums: Tracks, records, and reports STN data each month. Submits annual report. Communicates updates to the Policies, Procedures and Practices manual. Updates and prepares documentation for testing operations. Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations: Prepares the center and candidates for testing, including scheduling logistics for test sessions. Performs close-of-day administrations, which involves managing resources and logistics for daily test operations. Schedules certification training during business hours. Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision: Communicates with STN, ETS, and other vendors regarding testing operations. Routes technical or testing-related issues to appropriate IT support or vendor representatives. Distributes policy changes to office staff. Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities: Serves as the primary liaison to ETS and other vendors. Communicates changes in policies and procedures to office staff and candidates. Promotes and markets STN as needed - this falls under external communication and first-contact responsibilities. Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures: Retains or destroys documents per policy. Maintains test security protocols and records. Keeps certification records current. Manages test session records, inventory logs, and candidate documentation. Department: Testing Services This position will be scheduled Tuesday thru Friday 7:30am-3:30pm Compensation: Starting at $16.00 and hour commensurate with experience Required Qualifications: High School Diploma Demonstrated excellent written and oral communication skills Strong customer services skills Proficient in computer skills. Demonstrated ability to follow very specific directions given to us from vendors. Demonstrated high level of problem solving and decision making skills. Proven ability to apply strong attention to detail and critical thinking to ensure accuracy and effective problem-solving in fast-paced or high-stakes environments. Proven ability to work independently and in a team environment Demonstrated commitment to building a culture of respect and equal opportunity. Preferred Qualifications: Associate's Degree Demonstrated experience proctoring exams How to Apply: Applicants must submit the following documents using the online application: Resume Cover Letter *Please use your application materials to speak to each of the qualifications for this position as listed above. Be sure to describe your relevant experience and areas of expertise, using specific examples from your work and education history. Applicants must complete all required fields and attach all required documents prior to submitting the online application. All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process. Note: Once you have attached your materials and submitted your application, you will not be able to go into the system and change them. To Ensure Consideration: Applications received by the end of the day on October 20, 2025 are ensured full consideration. Applications received after that date may be given consideration. Application materials will be evaluated, and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration. Contact Information: For questions regarding your application and additional options to apply, contact Human Resources at ********************* or ************. Legal Notices: Reasonable Accommodations UWO provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact ****************** or ************. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability. Confidentiality of Applicant Materials UWO is a State agency and subject to Wisconsin's Open Records Law. UWO will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin's Open Records law. In certain circumstances, the identities of "final candidates" and/or the identity of the appointed applicant must be revealed upon request. CBC & Reference Check Policy All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment. Work Authorization Unless otherwise indicated in the job posting, the University of Wisconsin Oshkosh does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. UW Oshkosh is not an e-verify employer; therefore, STEM extensions are not options for work authorization. Annual Security and Fire Safety Report (Clery Act) For the UWO Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see ************************** or call UWO Police Department, at ************** for a paper copy. UW is an Equal Opportunity Employer Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.

Join a generationally diverse group of professionals to serve clients with the highest degree of ethics and professionalism and support internal team members. In this role, provide office support, manage schedules and coordination of team needs, and play a supporting role in relationship management and development. Love what you do and do what you love in this dynamic internship opportunity with potential for long-term employment opportunities, and explore the behind the scenes of the Wealth Management industry. Our Administrative Internship is a paid internship and will be held from October 2025 through January 2026. Scheduled hours will be to work between 25-40 hours a week. Requirements Responsibilities: Manage calendar and schedule meetings for clients, prospects and outside vendors. Participate in client meetings - review concerns and beneficiaries, assist with technology, and take notes. Open, transfer and close customer accounts and maintain appropriate account records. Respond to incoming emails and phone calls in a professional manner. Update CRM database and client records. Qualifications: Currently enrolled in or have completed a 2-year or 4-year degree in a business-related field Proficiency in Microsoft Excel, Word and Outlook, and Adobe CRM Database experience preferred, not required Culture and Core Values: KerberRose Wealth Management offers a fun, supportive atmosphere of professionalism marked by a personal touch. We believe in creating an environment which encourages and supports professional and personal development. Our core values drive our culture: Honesty Integrity Respect Balanced Life Community Oriented Our team members are our most valuable assets, which is why KerberRose Wealth Management team members are given frequent opportunities for achievement and recognition.

For a description, visit PDF: ************ winnebagocountywi. gov/sites/default/files/HumanResources/Jobs/Admin%20Assoc%20III%20-%20COC%20-%2011. 20. 25. pdf

Job Category Regular Support Staff FVTC Worksite Appleton Main Campus Hours Per Week 40 Note to internal applicants: Do not apply via this portal. Login to your Workday Account and Find Internal Career Opportunities through the Internal Portal. The Administrative Support II - Career Services position is crafted to offer crucial support to the Events & Employer Relations Specialist in cultivating and fortifying relationships with regional employers. This role is pivotal in coordinating and promoting diverse Career Services events, nurturing meaningful connections between students and employers, and contributing to the overall success of the department. Additionally, this position serves as the college's expert in utilizing and optimizing the Handshake job placement platform, ensuring seamless integration and proficiency in supporting student employment initiatives. Work Schedule: Standard schedule aligns with regular business hours; one to two evening shifts per week may be required for events or programming. Typically, one virtual workday per week (After Training Period), based on departmental need. Essential Functions and Responsibilities The following duties are primarily performed and are essential for this position. Employees are expected to be able to perform each of these job duties satisfactorily to be qualified for the position. Other duties may be required and assigned. * Collaborate with teams to design and implement programs for student job preparation. Facilitate connections between students and employers across FVTC campuses. * Aid the Events & Employer Relations Specialist in building and sustaining ties with regional employers through regular outreach and data collection. Help develop tools to monitor and share employer needs, industry trends, and contact information. * Participate in one-on-one meetings, group presentations, virtual chats, and educational sessions to strengthen connections with the college. Assist in communicating the skills and capabilities of FVTC students/graduates to area employers. * Collaborate with the Events & Employer Relations Specialist to involve employer partners in virtual and in-person interactions with students and faculty. Contribute to the planning and coordination of events, including on-campus interviewing, job fairs, networking sessions, and customized services based on industry needs. * Oversee event and meeting logistics, establishing standard procedures for tasks such as venue reservations, safety protocols, hospitality arrangements, and financial considerations. Coordinate with both internal and external stakeholders as necessary * Adhere to FVTC marketing and logo standards. Contribute to promotional initiatives aimed at reaching and engaging students, graduates, and the community in departmental events and services. Utilize marketing software for content development, strategy formulation, and statistical analysis. * Assist in the coordination of all Career Services scheduling, encompassing staff meetings, conferences, and appointments/presentations for the entire Employment Advising staff. * Serve as the FVTC Handshake liaison for students/staff and the WTCS Career Services Consortium. process job orders, approve employers, and post events on Handshake. * Collect and convert numerical/categorical data into functional documents for analyzing student outcomes, wage information, and employment trends. * Serve as a Secondary contact for providing program information and customer service to prospective and current students for admissions, registration, career, counseling, and advising-related issues. * Provide administrative support to Advising, Counseling, and Career Services staff, including coordination of course and room scheduling and marketing materials for events and workshops. * Participate in team efforts to generate new and innovative ideas, reaching students and community members in exciting ways. * Present office resources and services to various student groups. Non-Essential Functions and Responsibilities * Assist in developing, analyzing, and coordinating student and employer surveys. * Proofread materials sent by Career Services to external/internal customers. Minimum Qualifications Education and/or Experience Requirements: * Associate Degree in Administrative Assistant, Marketing, or related field. * Two to three years of recent, relevant work experience. * Experience with project management or event coordination preferred. Licenses, Certifications, and Other Requirements: * Knowledge of social media platforms, database management, and email marketing programs. * Intermediate skills in Microsoft Office Suite. * Awareness of current employment trends. * Requires valid Driver's License. * Subject to FVTC's Motor Vehicle Records Check. In evaluating candidates for this position, Fox Valley Technical College may consider a combination of education, training, and experience which provides the necessary knowledge, skills, and abilities to perform the duties of this position. Work Environment * Work will be completed in a hybrid environment, both in person and virtually. Work environment may change based upon college needs. Physical Requirements * Sitting/Standing: Extended periods of sitting; standing and walking required for meetings and events. * Mobility: Ability to move between offices, classrooms, and event spaces; occasional off-site travel required. * Lifting/Carrying: Occasional lifting or carrying of materials up to 25 pounds. * Repetitive Motions: Regular hand and finger use for typing, data entry, and handling office materials. * Communication: Clear verbal and written communication required in person, by phone, and via digital platforms. * Travel: Limited local travel; valid driver's license and ability to operate a vehicle. * Climbing: Capability to climb stairs or ladders EOE/ADA Statement Fox Valley Technical College (FVTC) is an Equal Opportunity Employer (EOE). In compliance with the Americans with Disabilities Act (ADA), FVTC will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Nothing in this limits management's right to assign or reassign duties and responsibilities to this job at any time. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement or affect the at-will nature of the employment arrangement between the employee and company and is subject to change by the employer as the needs of the employer and requirements of the job change. Additional Information Starting Range: $21.88 - $25.74 per hour. Pay is based on a multitude of factors, including experience, qualifications, education, relevant certifications, internal equity, and market data. Note: Internal applicants' wage will be based upon the applicable compensation guidelines. Fox Valley Technical College is an Equal Opportunity/Affirmative Action institution, providing equal opportunity to all persons, including members of underrepresented racial and ethnic backgrounds, females, veterans and individuals of all abilities. For questions regarding the College's nondiscrimination policy, contact: Rayon Brown - ************************ (Affirmative Action), **************** (sex-based discrimination or harassment), or Dan Squires - *************************** (Disability related discrimination).

Job Description We appreciate your interest in joining our team! At Robinson, Inc. we pride ourselves on our manufacturing solutions and ownership culture, which support the industries we serve and our local communities. Robinson is employee-owned and is driven by a dedicated team of skilled professionals that value trust, loyalty, teamwork, integrity, and accountability as the foundations of our organization. We strive to provide customer service that goes above and beyond the standard. Click here to view our Benefits Snapshot JOB OVERVIEW The Corporate Administration Assistant provides both front desk reception and administrative support across corporate departments. This hybrid position ensures smooth communication, efficient office management, and employee support. Success in this position requires strong organizational skills, attention to detail, and the ability to collaborate effectively with employees at all levels. ROLE + RESPONSIBILITIES (includes but not limited to) Reception & Visitor Management Serve as the main receptionist, greeting all visitors professionally and arranging backup coverage as needed. Answer, screen, and forward incoming calls; take accurate messages and relay promptly. Check in visitors/contractors, monitor front door facility cameras, and manage building access. Open, sort, and distribute mail across all company locations and making weekly PO Box runs. Ensure reception and common areas remain professional and welcoming. Administrative Support Provide administrative support for corporate departments within the organization including filing, copying, and scanning. Assist with preparation and coordination of companywide events. Order and maintain office supplies across facilities, ensuring timely replenishment. Purchase and coordinate employee gifts (sympathy, new baby, etc). Create and share employee communications via monitors and email platforms. Collaborate with vendors to ensure timely delivery of supplies, uniforms, and promotional items. Employee Onboarding & Engagement Support new employee orientations: prepare new hire folders, uniform packets, and conference room setups. Take and post employee photos and order orientation lunches. Manage uniforms, recruiting items, and company store inventory. QUALIFICATIONS Associate's degree or minimum of 5+ years of administrative experience required. Proficiency with Microsoft Suite including Word, Excel, Outlook and PowerPoint; experience with Teams and OneNote a plus. Strong communication skills with high attention to detail. Ability to plan, prioritize, and manage multiple tasks effectively. PREFERRED SKILLS Strong problem-solving skills with timely resolution. Effective planning and multitasking under deadlines. High accuracy in data entry and record keeping. Collaborative team player with a positive attitude. TRAVEL REQUIREMENTS This position will require travel to other Robinson facilities. At Robinson, we value professionalism, expertise, and a dedication to craftsmanship. We offer a dynamic work environment where employees are empowered to excel and grow within their roles. Join us in our mission to deliver exceptional metal fabrication solutions while fostering a culture of collaboration, innovation, and employee satisfaction. Robinson is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

For more than 120 years, we have remained true to our vision of putting our clients' interests first. We are passionate about helping you live the full and rich life you've earned and committed to helping you be brilliant. Integrity has been a core value since we were founded by John Tappan in 1894. It's how, through panics, recessions, the Great Depression and the recent Great Recession, we've grown into a global financial leader. We've never lost our focus on our clients. That's who we are. Job Description Duties and Responsibilities Welcome and greet clients and office guests Support office staff and executives with general operational tasks Plan and schedule meetings, presentations, and other office related events Perform general accounting and bookkeeping duties Suggest changes to office task workflow to improve efficiency Answer phones in a professional manner Direct calls to appropriate persons or take detailed messages Answer and send out faxes as needed Prepare outgoing mail and packages for executives Reserve conference spaces for meetings Schedule travel arrangements Send reminders regarding upcoming appointments Manage communication of information in and out of the office Type out correspondence letters, emails, memos, etc. (paper and electronic) Assist in preparation of presentation materials Qualifications Requirements and Qualifications High school diploma or GED equivalent required 2+ years experience as an administrative assistant Certified Administrative Professional (CAP) certification preferred Fast, proficient, and accurate typist Extensive knowledge of Microsoft Suite and other administrative programs Outstanding communicator, both orally and written Excellent customer service skills Self-starter who works well independently Ability to prioritize given tasks and work efficiently towards completing them Familiar with common office equipment (printers, copier, fax, etc.) Additional Information All your information will be kept confidential according to EEO guidelines.

We are seeking a dependable, organized individual with strong computer skills to join our Employee Health team. This part-time position (12-15 hours per week) blends administrative support with creative engagement, offering the chance to make a meaningful impact on both health and workplace culture. Key Responsibilities Daily Operations & Administrative Support * Assist with office tasks and maintain smooth daily operations. * Support drug and alcohol screen collections with professionalism and accuracy. * Provide assistance to the Emergency Response Team as needed. Creative Engagement & Communication * Design and update our Health Board with fresh, seasonal wellness content. * Plan and coordinate employee contests that encourage participation and build community. * Refresh and enhance PowerPoint presentations with engaging visuals and clear messaging. Flexible Work Environment * Comfortable working in both office and plant settings. * Hours worked are flexible! * Adaptable to a variety of tasks and responsibilities. What We're Looking For * Strong organizational skills and attention to detail. * Proficiency with computers and Microsoft Office (especially PowerPoint) and Canva. * Creativity in designing engaging content and activities. * Dependability and professionalism in handling sensitive health-related tasks. * Ability to thrive in both office and plant environments. Why Join Us? This is a unique opportunity to combine health support with creative engagement, helping employees feel informed, connected, and inspired. You'll play a key role in keeping our workplace safe, healthy, and fun. Certificates & Licenses: * Willing to be certified in CPR/First Aid/AED - company provided * Willing to be certified in administering drug and alcohol screening collection COMPANY OVERVIEW Started in 1933, Green Bay Packaging Inc. is a family-owned, vertically integrated company consisting of corrugated container plants, a folding carton facility, recycled and virgin containerboard mills, pressure-sensitive label roll stock plants, timberlands, a paper slitting operation, and a sawmill facility. Headquartered in Green Bay, WI, Green Bay Packaging Inc. employs over 5,000 team members and operates more than 40 facilities in 16 states. Green Bay Packaging is committed to innovative product development, sustainable forestry practices, and emphasizes safety, quality, and continuous improvement. For more information, visit gbp.com.

Full-time Description About the Role Heid Music is a music retailer that provides solutions that foster happy and developing musicians. Our Administrative Assistant role takes pride in providing BRAVO customer service to both internal and external customers by performing detailed and accurate administrative support to company leadership and administrative departments. Responsibilities Executive & Administrative Support Provide high-level administrative support to the President, CEO, and Human Resources Manager. Manage calendars, schedule meetings, prepare agendas, and ensure timely follow-up with meeting notes and action items. Assist in the creation, editing, and distribution of internal and external communications. Maintain organized digital and physical filing systems. Support the development and upkeep of company newsletters and internal announcements. Help prepare presentations, reports, and visual materials for meetings and events. Human Resources & Business Support Assist with HR documentation and employee communications. Help coordinate internal initiatives such as recognition programs, training sessions, and company-wide updates. Support project management efforts related to policies, procedures, and training plan communications. Track and manage office supply budgets, procurement, and vendor relationships. Vendor & Project Support Collaborate with Heid Music's vendor network to coordinate meetings, manage logistics, and follow up on action items. Assist in tracking vendor-related communications and documentation. Support cross-functional projects by organizing details, timelines, and communication plans. Community Engagement & Event Support Coordinate logistics for company and community events, including setup, catering, supplies, clean-up, and documentation. Partner with company president and other managers to administer the company donation program. Update and maintain the company's community calendar with events, sponsorships, and donation activities. Support Public Relations initiatives by gathering and organizing event details, photos, and promotional materials. Serve as a liaison with community partners and vendors to ensure smooth execution of events. Work Environment This position operates in a standard office setting that is professional, collaborative, and fast-paced. The role primarily involves working at a desk using a computer for extended periods, handling phone calls, and interacting with staff and visitors. The environment is generally quiet to moderately busy, requiring the ability to manage multiple tasks and maintain attention to detail. Occasional lifting of office supplies and walking within the office may be necessary. Qualifications Exceptional attention to detail and organizational skills. Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams, Sharepoint). Strong written and verbal communication abilities. Ability to manage multiple priorities with a proactive, solution-oriented mindset. Experience supporting executive-level staff and coordinating events preferred. Familiarity with digital filing systems and internal communication platforms is a plus. Passion for music, education, and community engagement is welcomed and encouraged. Ability to travel within Wisconsin less than 10% of the time to support store locations and community events.

Value Added Distributors is looking to hire an energetic, organized, and dependable Full-time Administrative Assistant to join their team of experts at their Shawano, WI location. This position reports directly to the Location Manager and works in collaboration with Inside Sales/Account Managers at a branch location. For 25 years, Value Added Distributors and our family of companies has been a leading provider of hydraulic components in the industrial marketplace. Headquartered in Wisconsin, we take pride in our midwestern work ethic and our team of employees, providing outstanding products and unparalleled service to our valued customers. Operating in eight states with eighteen locations throughout the mid-western, southern, and eastern United States, we utilize state of the art equipment and employ the newest techniques allowing us to offer advancement opportunities in a continually growing OEM landscape. Work Schedule: Monday- Friday, Hours between 8:00am to 5:00pm Company Benefits: Medical, Dental, Vision, 401k with employer matching, Vacation Pay, Holiday Pay, Funeral Leave Pay, Life Security, and more Essential Job Duties/Responsibilities for the Office Assistant: Answer and respond to incoming phone calls from customers and suppliers. Assist Location Manager and Inside Sales/Account Managers within the management of customer relationships and compliance with internal processes. Prepare job jackets for production floor. Conscientiously update and organize customer files, order entry, and contracts. Support sales requests to ensure we meet and exceed customer's expectations. Assist with the follow-up of all orders to ensure they are processing on-time. Assist with the maintenance of customer accounts and with the efficient processing of customer and suppliers' returns and credits. Support continuous improvement and quality objectives. Qualifications for the Office Assistant: High school diploma required Prior office or customer service experience required Proven customer service skills and attention to detail Intermediate MS Office knowledge; computer software and internet proficiency Personal Attributes Required for the Office Assistant: Team oriented, adaptable, coachable, dependable with a strong work ethic Extremely well organized Maintain a high level of self-motivation Customer-service driven Ability to communicate in a professional & courteous manner Shawano Facility Street Address: 1298 Jaycee Ct., Shawano, WI 54166 Equal Opportunity Employer As part of the hiring process, Value Added Distributors may conduct a thorough background check on candidates who receive a conditional offer of employment. This background check may include, but is not limited to, verification of employment history, education, criminal history, and other relevant information. For positions that require driving as part of the job responsibilities, a Motor Vehicle Record (MVR) check will also be conducted to ensure the candidate meets the company's driving standards. A valid driver's license and a clean driving record are required for such roles. By submitting your application, you acknowledge and consent to these background check procedures as part of Value Added Distributors' hiring process, in accordance with applicable laws and regulations. Value Added Distributors is an Equal Opportunity Employer and ensures that all background checks comply with federal, state, and local laws, including the Fair Credit Reporting Act (FCRA).

Job Details Green Bay Chevrolet - Green Bay, WI Full Time $17.00 - $25.00 Hourly Administrative Assistant Bergstrom Body Shop of Green Bay (Industry Court) WHAT YOU'LL DO Provide administrative support to the body shop team, including scheduling appointments, managing repair orders, and maintaining accurate records. Communicate with guests to keep them informed about the status of their vehicle repairs and coordinate pick-up and delivery times. Assist with the preparation of estimates, invoices, and insurance paperwork, ensuring all documents are accurate and processed efficiently. Answer phones, direct calls, and handle guest inquiries professionally and courteously. Coordinate with technicians, parts departments, and insurance adjusters to ensure smooth workflow and timely repairs. Maintain a clean and organized office environment and manage office supplies. Assist with additional tasks and special projects as needed to support body shop operations. Assist new team members with the dealership onboarding processes, including completing their I9 Section 2, system access and training, and training course enrollment. Schedule: Monday-Thursday 8:30am to 5:00pm & Friday 8:00am to 5:00pm Pay starting at $17.00/hour based on experience. WHO'S RIGHT FOR THE JOB? High school diploma or equivalent; Associate's degree or relevant certification is a plus. At least 1-2 years of experience in an administrative or customer service role, preferably in an automotive or body shop environment. Strong organizational skills and attention to detail. Proficient in Microsoft Office Suite (Word, Excel, Outlook) and experience with shop management software is a plus. Excellent communication and interpersonal skills. Ability to multitask and prioritize in a fast-paced, dynamic environment. A positive attitude and a commitment to delivering outstanding guest service. OUR COMMITMENT TO YOU Competitive compensation! Medical, Dental, Vision, Short and Long Term Disability, and Life Insurance (for FT team members) Two weeks of PTO upon start date (for FT team members) Discounts on vehicles, service, and parts 401(k) with company match for FT team members Paid Holidays (for FT team members) Wellness Program Free Team Member Clinic Free Health Coach Employee Assistance Program Employee Referral Program Training and opportunities for career growth and advancement WHAT MAKES BERGSTROM DIFFERENT: Wisconsin's largest automotive group and is a top 50 automotive dealer in the US Established in 1982 in Neenah WI 2,300+ team members working in Green Bay, Kaukauna, Appleton, Manitowoc, Neenah, Oshkosh, Madison, and Middleton 39 dealerships representing 36 brands Consistently recognized by Automotive News as the top dealership group to work for in Wisconsin and one of top dealership groups to work for in the United States Received Glassdoor's "Best Places to Work" award Recognized by the Better Business Bureau and Time Magazine We are committed to giving back to our communities by supporting local organizations including Make-a-Wish, United Way, and Breast Cancer Research at the Medical College of Wisconsin

We are seeking a dependable, organized individual with strong computer skills to join our Employee Health team. This part-time position (12-15 hours per week) blends administrative support with creative engagement, offering the chance to make a meaningful impact on both health and workplace culture. Key Responsibilities 🗂 Daily Operations & Administrative Support Assist with office tasks and maintain smooth daily operations. Support drug and alcohol screen collections with professionalism and accuracy. Provide assistance to the Emergency Response Team as needed. 🎨 Creative Engagement & Communication Design and update our Health Board with fresh, seasonal wellness content. Plan and coordinate employee contests that encourage participation and build community. Refresh and enhance PowerPoint presentations with engaging visuals and clear messaging. 🏭 Flexible Work Environment Comfortable working in both office and plant settings. Hours worked are flexible! Adaptable to a variety of tasks and responsibilities. What We're Looking For Strong organizational skills and attention to detail. Proficiency with computers and Microsoft Office (especially PowerPoint) and Canva. Creativity in designing engaging content and activities. Dependability and professionalism in handling sensitive health-related tasks. Ability to thrive in both office and plant environments. Why Join Us? This is a unique opportunity to combine health support with creative engagement, helping employees feel informed, connected, and inspired. You'll play a key role in keeping our workplace safe, healthy, and fun. Certificates & Licenses: Willing to be certified in CPR/First Aid/AED - company provided Willing to be certified in administering drug and alcohol screening collection COMPANY OVERVIEW Started in 1933, Green Bay Packaging Inc. is a family-owned, vertically integrated company consisting of corrugated container plants, a folding carton facility, recycled and virgin containerboard mills, pressure-sensitive label roll stock plants, timberlands, a paper slitting operation, and a sawmill facility. Headquartered in Green Bay, WI, Green Bay Packaging Inc. employs over 5,000 team members and operates more than 40 facilities in 16 states. Green Bay Packaging is committed to innovative product development, sustainable forestry practices, and emphasizes safety, quality, and continuous improvement. For more information, visit gbp.com. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.

Job DescriptionDescription: We are currently searching for Dental Administrative Assistants. The administrative support staff is responsible for tasks prior, during and after the event as well as carrying out administrative tasks for our Military missions in the State of ________ on an "as needed basis". We provide health readiness services to meet the medical and dental requirements to maintain a deployable military force for the following: U.S. Army Reserve (USAR) Army National Guard (ARNG) U.S. Navy Reserve (USNR) U.S. Marine Forces Reserve (MARFORRES) U.S. Coast Guard Reserve (USCGR) Air National Guard (ANG) U.S. Air Force Reserve (USAFR) Complete administrative duties such as checking in and out participants, paperwork differentiation, and input of Denclass soldier information. Complete event set up, take down and maintenance. Requirements: Dental office or administrative experience Complete necessary training needed for Military events Possess reliable transportation Proficient with computer programs including Microsoft Office Prior experience with Dental - preferred Able to work in a fast paced environment and adapt to changes quickly Great verbal and written communication skills Customer Service experience preferred Experience in a military setting - preferred Must have weekend availability Proficient with computer systems, especially Microsoft Office With over three decades of experience, we are a trusted industry leader. Our experienced team of clinicians and logistics professionals are dedicated, and strive to do the right thing for our partners and their members every time. Because of this commitment, we've set a new standard of care delivery through our fixed-clinic, mobile treatment center, telemedicine, and portable deployment models. Join our team, and become a part of a bridge for better health. If you are made a conditional offer of employment, you will be required to undergo background check (including criminal record check) and drug screening. We use E-Verify in our hiring process. DOCS Health is committed to ensuring equal employment opportunity. All employment decisions, policies, and practices are in accordance with applicable federal, state, and local anti-discrimination laws. DOCS Health will not engage in or tolerate unlawful discrimination (including any form of unlawful harassment) on account of a person's sex (including pregnancy), age, race, color, religion, national origin, ancestry, citizenship, physical or mental disability, sexual orientation, gender nonconformity, status as a transgender individual, gender identity, genetic information, marital status, family responsibility, armed services, or any other status protected by law.

Fleet Services by Cox Automotive keeps your fleet moving! Headquartered in Indianapolis, Fleet Services by Cox Automotive (FSCA) has grown to become one of the largest fleet maintenance companies in the country. FSCA is the leading provider of on-site mobile maintenance and repair services nationwide, offering mobile on-site fleet service for light medium, and heavy-duty trucks and trailers. FSCA also services customers utilizing its 20+ nationwide service centers; each offering selects services, such as accident repair, paint, refurbishment, and heavy mechanical repair. Supported by a 24/7 in-house call-center, CAMFS provides maintenance scheduled and unscheduled services to fleets anywhere, anytime. FSCA, the largest independent fleet maintenance company in the country, is currently hiring a Parts Service Administrative Assistant. As a Parts Service Administrative Assistant, you will provide support by ensuring the accurate and efficient processing of administrative functions relations to parts and service activities with both internal and external customers. Duties & Responsibilities: Coordinate service shop schedule with assistance of Service Shop Manager. Verify technician time on repair orders. Daily shop repair order invoicing. Dispatch our mobile service technicians for service request Maintain effective communication with customers throughout the repair process, including updates on completion. Review and invoice Mobile service repair orders daily. Schedule Truck Driver pickups and deliveries Answer incoming telephone calls, walk-ins and involve the Service Shop Manager when necessary. Obtain purchase orders and additional work approvals from customers as necessary. Initiate and track warranty claims with manufacturers and vendors. Maintain customer and shop files. Attend monthly safety meetings. Assist Service Shop Manager in implementing safety initiatives as directed. Established and maintain friendly, yet professional relationships with suppliers, manufacturers, customers and co-workers. Open repair orders and track parts for scheduling of jobs in the shop Other duties as assigned. Requirements 2-3 years general office experience or an equivalent combination of education and experience. Prior experience in a parts and service environment preferred Proficient at a basic level in Microsoft software required, prior experience with Karmak preferred. Accurate alphanumeric and 10-key data entry skills Strong interpersonal skills demonstrated by the ability to build successful business relationships Strong communication skills demonstrated by the ability to express thoughts clearly and write intelligibly. Ability to meet performance expectations by effectively managing time and priorities with minimal supervision. Ability to use reason and logic to analyze problems and create good, effective solutions. Able to adjust and effectively to changing priorities and unexpected situations between customers and departments.

Amergis Healthcare Staffing is looking for qualified Administrative Assistants to be responsible for a variety of administrative and clerical duties to help improve efficiencies at an organization. The Administrative Assistants will be the initial contact person for patients when they enter the medical office. Qualifications + High school diploma or GED required + Associate's degree (A.A.) or equivalent form two year college or technical school or six months to one year related Administrative Assistant experience and/or training; or equivalent combination of education and Administrative Assistant experience preferred. Benefits At Amergis, we firmly believe that our employees are the heartbeat of our organization and we are happy to offer the following benefits: + Competitive pay & weekly paychecks + Health, dental, vision, and life insurance + 401(k) savings plan + Awards and recognition programs *Benefit eligibility is dependent on employment status. About Amergis Amergis, formerly known as Maxim Healthcare Staffing, has served our clients and communities by connecting people to the work that matters since 1988. We provide meaningful opportunities to our extensive network of healthcare and school-based professionals, ready to work in any hospital, government facility, or school. Through partnership and innovation, Amergis creates unmatched staffing experiences to deliver the best workforce solutions. Amergis is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

We are hiring a Project Manager Assistant (PMA) to support our De Pere, Wisconsin office. This individual will be responsible for completing project support tasks on assigned project(s), from initiation to completion. The duties will also include assisting with project planning, scheduling, and coordination, as well as communicating with clients, vendors and subcontractors. RESPONSIBILITIES: Project Coordination/Administrative Support: Confidently coordinate and oversee the execution of all the project activities, including submitting RFIs, submittals, schedule, and various correspondence from the initiation to completion of assigned projects. Provide general administrative support to teams including data entry, filing, and record-keeping. Coordinate with subcontractors, suppliers, and other project stakeholders. Assist with new customer and vendor setup. Verifying project documents and assisting with tool and equipment requests. Verify and document field work completed. Use/learn Vista, Project Sight, and other similar Project management software. Document Management: Organize and maintain project documentation, including contracts, drawings, permits, correspondence, and photos. Ensure all project documentation is accurately filed and easily accessible to team members. Review project close-out document requirements, assemble and submit. Communication Support: Facilitate communication between project team members. Schedule meetings, prepare meeting agendas, and take meeting minutes as required. Assist in drafting correspondence, reports, and presentations related to project progress. SKILLS: High school diploma or equivalent; additional education or training in project management or electrical engineering is a plus Previous experience in a similar role within the electrical contracting or construction industry preferred Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management software Strong organizational skills with keen attention to detail Excellent written and verbal communication skills Strong analytical and problem-solving skills Ability to work effectively in a fast-paced environment and prioritize tasks Proficiency in project management tools and software Sargent Electric Company and all its affiliate companies are committed to providing equal employment opportunities in all aspects of employment to qualified individuals without regard to the following criteria: race, color, national origin, religion, sex, pregnancy, sexual orientation, gender identity or expression, mental or physical disability, age, familial or marital status, ancestry, military status, veteran status or genetic information as well as any other prohibited criteria under any local, state or federal law applicable to Sargent Electric Company.

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Job Category:University StaffEmployment Type:RegularJob Profile:Administrative Assistant IIJob Summary: As part of UW-Madison Division of Extension Waushara County, this position provides clerical, secretarial, and customer/client support for the department. This position supports Extension Educators and works under the direct supervision of the Area Extension Director. Additionally, this position provides support to educational program delivery for educators affiliated with Waushara County Extension, including the 4-H Program, community development, regional agriculture--livestock, and regional agriculture--crops. This position serves as the first point of contact for individuals and groups providing basic organizational information via phone, in person, and through other communication mediums, including website maintenance. This position will order supplies; process invoices, payment of vouchers, bills; and verify all accounting records in accordance with county and state policies and procedures. Collaboration with local colleagues to promote a positive office environment and share resources is a must! County Location The main office for this position is located in Wautoma, WI and the primary programming focus is Waushara County. In Person It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location. Physical Requirements Ability to navigate office environment - front desk, supply access, making copies Ability to lift 25 pounds without assistance Key Job Responsibilities: Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums Submits invoices and tracks other budgetary items via county systems Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures Department: UW-Madison's Division of Extension serves the people and communities of Wisconsin by addressing local, statewide and national issues, improving lives through research-based education, fostering partnerships and action, and facilitating positive impacts. Compensation: The minimum annual (12 months) starting hourly rate for the position is $18.36/hour but is negotiable based on experience and qualifications This is an 80% FTE, part-time position. The person hired can expect to work 32 hours per week. Benefits Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at (****************************** Required Qualifications: Working knowledge of modern office practices and procedures Effective word processing, computer technology, data base/file management, accounting/bookkeeping and web publishing skills. At least two years of experience working with Microsoft Office suite and Google suite. Ability to establish and maintain effective working relationships. Ability to effectively meet with and support public audiences/customers. Ability to maintain appropriate confidentiality. Ability to maintain regular attendance and punctuality. Preferred Qualifications: At least 3 years of increasingly responsible office and/or related experience in an educational related field At least 2 years of experience with Extension programming and audiences including 4-H, community development, and agriculture in Waushara County. Education:Required Education High School Diploma or equivalent Preferred Education Technical, business school, or college course work in office practices and administration preferred How to Apply: We are eager to learn more about how your experience and passion may align with this position. To begin the application process, click the "apply now" button. You will be prompted to upload the following documents: Resume Letter of Qualifications (cover letter) Please submit a cover letter referring to your work experience and a resume detailing your educational and professional background as it relates to this position. Your cover letter should communicate your interest in the position and how your skillset aligns with the role. The application reviewers will be relying on written application materials to determine who may advance to preliminary interviews. For additional guidance and resources on how to tailor your application materials to the job posting, please click ************************************ Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment. The application deadline is 11:59pm on Sunday, December 21, 2025. Contact Information: Pat Wagner ******************* ************** Institutional Statement on Diversity: Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world. The University of Wisconsin-Madison is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website. To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you. Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Job DescriptionWe are hiring a Project Manager Assistant (PMA) to support our De Pere, Wisconsin office. This individual will be responsible for completing project support tasks on assigned project(s), from initiation to completion. The duties will also include assisting with project planning, scheduling, and coordination, as well as communicating with clients, vendors and subcontractors. RESPONSIBILITIES: Project Coordination/Administrative Support: Confidently coordinate and oversee the execution of all the project activities, including submitting RFIs, submittals, schedule, and various correspondence from the initiation to completion of assigned projects. Provide general administrative support to teams including data entry, filing, and record-keeping. Coordinate with subcontractors, suppliers, and other project stakeholders. Assist with new customer and vendor setup. Verifying project documents and assisting with tool and equipment requests. Verify and document field work completed. Use/learn Vista, Project Sight, and other similar Project management software. Document Management: Organize and maintain project documentation, including contracts, drawings, permits, correspondence, and photos. Ensure all project documentation is accurately filed and easily accessible to team members. Review project close-out document requirements, assemble and submit. Communication Support: Facilitate communication between project team members. Schedule meetings, prepare meeting agendas, and take meeting minutes as required. Assist in drafting correspondence, reports, and presentations related to project progress. SKILLS: High school diploma or equivalent; additional education or training in project management or electrical engineering is a plus Previous experience in a similar role within the electrical contracting or construction industry preferred Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management software Strong organizational skills with keen attention to detail Excellent written and verbal communication skills Strong analytical and problem-solving skills Ability to work effectively in a fast-paced environment and prioritize tasks Proficiency in project management tools and software Sargent Electric Company and all its affiliate companies are committed to providing equal employment opportunities in all aspects of employment to qualified individuals without regard to the following criteria: race, color, national origin, religion, sex, pregnancy, sexual orientation, gender identity or expression, mental or physical disability, age, familial or marital status, ancestry, military status, veteran status or genetic information as well as any other prohibited criteria under any local, state or federal law applicable to Sargent Electric Company. Powered by JazzHR CBChl1Vc9y