Administrative assistant jobs in Appleton, WI

Responsibilities include, but are not limited to, the following: 1. Supports the work of the Academic Affairs programs. 2.Manages communications for assigned Administrative Leaders (telephone, mail, e-mail, reports, and events). 3.Facilitates meetings and appropriate committee activities including scheduling, arrangements, and minute recording. 4.Generates and maintains the minutes and reports pertinent to academic committee, workgroup, and other forum proceedings. 5.Plans and facilitates comprehensive file management and activities for assigned areas. 6.Works collaboratively with other college personnel to support the department's day-to-day operations. 7.Assists in maintaining and updating College, departmental, and program data including the college website and other student portals. 8.As applicable, prepares written documents and correspondence; composes, edits, and word processes; prepares presentations; and prepares spreadsheets and data files. 9.Supportsthepreparationofdepartmentalandprogrammaticannualbudgetsasassigned. 10.Supports faculty recruitment, orientation, workload assignment, and evaluation processes. 11.Supports the College's affiliations, memberships, and accreditation efforts including required materials, reports, meetings, and site visits. 12.Coordinates appropriate travel arrangements as necessary. 13.Facilitates departmental specific activities as assigned (e.g.: licensure / certification processes, standardized exams, student communication). 14.Supports the award and honor processes related to faculty and students. 15.Supports appropriate committee activities. 16.Assists with a variety of projects as delegated or as appropriate to the position. 17.Participates in self-development activities appropriate to position. 18.Participates in the College-wide efforts related to continuous quality improvement. 19.Interacts and serves as a resource for administrators, faculty, staff, students and visitors and handles all matters in a positive, efficient manner with the expectation of high-quality customer service. 20.Promotes effective and positive working relationships with internal and external customers. 21.Maintainsprofessional confidentiality. 22. Serves as a member of college committees Qualifications: Education- Associate degree for Administrative Assistants or Office Management preferred. Experience: Three to five years prior experience as an administrative support or one to two years' assistant experience with a two-year Associate Degree required. Extensive administrative/office experience in a higher education academic or health care setting preferred. Knowledge: Demonstrates the ability to work independently and manage multiple tasks and priorities, often with numerous interruptions, while being attentive to detail, accuracy, and confidentiality. Self-motivated with strong problem-solving skills and ability to be flexible in a changing environment. Proficient with Internet searching, scanning, database principles along with computer software expertise in the areas of word processing, design and utilization of spreadsheets, data management, presentations, and e-mail (MS Office preferred). Ability to generate professional appearing word processed documents. Apply Now

Baker Tilly is a leading advisory, tax and assurance firm, providing clients with a genuine coast-to-coast and global advantage in major regions of the U.S. and in many of the world's leading financial centers - New York, London, San Francisco, Los Angeles, Chicago and Boston. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP (Baker Tilly) provide professional services through an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable laws, regulations and professional standards. Baker Tilly US, LLP is a licensed independent CPA firm that provides attest services to its clients. Baker Tilly Advisory Group, LP and its subsidiary entities provide tax and business advisory services to their clients. Baker Tilly Advisory Group, LP and its subsidiary entities are not licensed CPA firms. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP, trading as Baker Tilly, are independent members of Baker Tilly International, a worldwide network of independent accounting and business advisory firms in 141 territories, with 43,000 professionals and a combined worldwide revenue of $5.2 billion. Visit bakertilly.com or join the conversation on LinkedIn, Facebook and Instagram. Please discuss the work location status with your Baker Tilly talent acquisition professional to understand the requirements for an opportunity you are exploring. Baker Tilly is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status, gender identity, sexual orientation, or any other legally protected basis, in accordance with applicable federal, state or local law. Any unsolicited resumes submitted through our website or to Baker Tilly Advisory Group, LP, employee e-mail accounts are considered property of Baker Tilly Advisory Group, LP, and are not subject to payment of agency fees. In order to be an authorized recruitment agency ("search firm") for Baker Tilly Advisory Group, LP, there must be a formal written agreement in place and the agency must be invited, by Baker Tilly's Talent Attraction team, to submit candidates for review via our applicant tracking system. Job Description: Responsibilities The Office Services Assistant provides general clerical and administrative office support assisting in daily office and operational needs of the business. Works closely with the Office Services Manager on a daily basis to ensure an organized office and assists associates to optimize processes and administrative business needs. Sorts and delivers incoming, and outgoing mail, including accounts receivable bank drops File, fax, scan, print and assemble documents. Assist with entering office expenses (fed ex, messenger services, invoices) Possible travel -package pick-ups and drop-offs via USPS, UPS, and FedEx and food orders as needed Provide front desk reception coverage. Greet clients, answer office phones, receive and deliver documents to clients. Ensure training rooms and conference rooms and over all office space is clean and organized. Assist in the set up or breaking down of tables, furniture, etc. Schedule meetings and appointments. Schedule and prepare conference rooms. Assist with onboarding tasks and workspace readiness Orders and stocks office supplies, stationary and breakroom supplies (coffee, soda, snacks) Additional responsibilities as needed Qualifications High School Diploma required 1 to 3 years relevant experience required Proficiency in Microsoft Office suite Experience with office machines, including facsimile, high speed copier, multi-line phone and 10 key calculator preferred Excellent customer service and client focused skills Excellent organizational skills and ability to manage through competing priorities Detail orientated and ability follow directions/procedures required, as well as prioritize calls and visitors Ability to work independently to follow directions and procedures Ability to work overtime and weekends as needed Capable of safely lifting up to 25 lbs as needed

Fruit Project Assistant LTE LOCATIONS: College of Menominee Nation, Keshena Campus, and also Stockbridge-Munsee Land Department and Oneida 4H Grounds once a week in the summer. TERM: Half-time March to May, and Full Time June to mid-August (20 weeks) APPLICATION DUE: 15th January, 2025, but position will remain open until filled. Summary and Description CMN's Sustainable Development Institute is collaborating with research partners across the country on a project to evaluate wild plums for superior fruit production and hardiness. This is a participatory project that will involve researchers, support staff, and families as one team to establish wild plum research plots, to share our knowledge and hopes, to boost local fruit production, and to eventually find new wild plum selections for propagation. The Fruit Project Assistant LTE will help organize monthly team meetings with invited speakers to promote inclusion and learning among all team members. Other duties include maintaining research plots at CMN, Stockbridge, and at Oneida, and also taking care of new seedlings in the SDI garden. At times the project assistant may also join the SDI interns and staff on other research and educational activities. Objectives and Responsibilities * Take part in classroom and other on-site training, sometimes along with SDI Interns, to increase knowledge on Indigenous cropping systems, Indigenous food culture, experimental design, data analysis, equipment safety, and more. * Invite speakers and team members, and then organize and facilitate virtual team meetings each month. * Protect new seedlings and established research plots from drought, weeds, and animal depredation. * Driving to off-site locations is required; mileage will be reimbursed. * Field Research Coordinator will assign duties that the Fruit Project Assistant will perform in a timely manner, often times without direct supervision. Communications with the Field Research Coordinator must be regular and clear. * The Fruit Project Assistant will occasionally operate mechanical equipment, and regularly use hand tools and carry water to seedling fruit trees. The Assistant may also be assigned to other tasks as needed when trees are secure. * If the Fruit Project Assistant is a CMN student, highlights of the work will need to be presented at the SDI Summer Report Out in August. * Weather is unpredictable, so flexibility is needed. Outdoor work involves heat, insects, allergens, etc. * Get along with others and have fun learning about Indigenous agriculture, fruit production, and more! What We Offer: We have a culture that celebrates diversity and inclusion, while promoting professional development. We serve the Menominee and other local Indigenous communities, and will engage with those who are ready to learn new things while working to benefit the wellbeing of our communities. Program Requirements/Qualifications: * Must be 18 years of age or older, and have a dependable vehicle for visiting off site fruit tree plots. * Current students who apply for this position must have a cumulative GPA of 2.5 or better on a 4.0 scale, and be registered or currently enrolled in six (6 or more credits). * Ability to carry out physically demanding work in the out of doors is required. * Strong communication skills and ability to address assigned tasks are required. * Willingness to learn to use Webex or Zoom, and to facilitate virtual discussions are required. * Demonstrated interests in agriculture and sustainability are especially desired! * Experience growing a garden (and especially fruit trees) is also desirable, but we will train. Application Procedures: Fruit Project Assistant Application requires the following: * SDI Application Form (online) Applications will be accepted until the position is filled, but we would like to begin evaluating applications by the May 20, 2024. Submit all information to the Sustainable Development Institute, College of Menominee Nation, N172 State Highway 47/55, PO Box 1179 Keshena, WI 54135 as soon as possible. You may also email application materials to *****************. Incomplete applications will not be reviewed. If you have questions about the position, please contact Frank Kutka at ******************** or Dulce Moeller at ********************** Timeframe and Stipend (if applicable): The Fruit Project Assistant will be paid $20 per hour throughout the length of the position, which ends before 31 August 2025. Mileage for driving from the SDI worksite to the other two sites every week will also be covered by our grant. For a DOCX version of this posting, please click here.

Job Details Center Valley Grain - Black Creek, WI Full Time DayDescription Responsible for professional customer service, billing, and administrative duties as it relates to the customers of the locations business lines of agronomy. Manage the information flow of the sale and delivery of energy products, the service work of energy-related products. Duties & Responsibilities: Customer Service Greets customers and establishes a helpful friendly atmosphere. Assists customers in locating the item(s) being sought. Identifies product(s) that fill the needs of the customer and the proper application when appropriate. Continually arranges or cleans to assure a positive image to the customer. Prices products in accordance with the invoice or special pricing instructions. Promotes location products to regular and new customers, informing them of sales and specials. Monitor vendors in the proper delivery of their product as authorized. Answers incoming phone calls and refer callers to appropriate person or takes and relays a message. May originate or prepare correspondence or emails as directed. Administrative Duties Assists in the billing administration for location customers. Weigh inbound/outbound fertilizer trucks. Assists customers with billing issues to be resolved. Properly invoice customers for purchases. Processes invoices to include matching the bill of lading with the proper weight and verification with the purchase order. Receives credit requests from customers and forwards these to the supervisor. May prepare contracts in accordance with customer agreements and submits for approval and signatures. Assists in maintaining the files and records as necessary for the operation of the location. Inputs business activities using the Agvantage software system and works with corporate personnel to assure completeness and accuracy of data input. Communicates with customers and relays pertinent information to the appropriate personnel. Perform credit card reconciliation. Perform data entry into back-office software. Manage and process delivery tickets. Manage and process work orders. Other duties as assigned. Qualifications: High school GED and 1-3 years job related experience. Excellent customer service skills required. Bookkeeping,10-Key Calculator, Microsoft Office, and Agvantage experience preferred. A successful candidate will have strong math, communication, sales, and organizational experience. Attention to detail and accuracy. Well organized, cooperative, and willing to assist others. Working Conditions & Physical Requirements: Perform duties in a professional office setting. Ability to sit for long periods of time. Ability to stoop, bend, and reach on occasion.

Join a generationally diverse group of professionals to serve clients with the highest degree of ethics and professionalism and support internal team members. In this role, provide office support, manage schedules and coordination of team needs, and play a supporting role in relationship management and development. Love what you do and do what you love in this dynamic internship opportunity with potential for long-term employment opportunities, and explore the behind the scenes of the Wealth Management industry. Our Administrative Internship is a paid internship and will be held from October 2025 through January 2026. Scheduled hours will be to work between 25-40 hours a week. Requirements Responsibilities: Manage calendar and schedule meetings for clients, prospects and outside vendors. Participate in client meetings - review concerns and beneficiaries, assist with technology, and take notes. Open, transfer and close customer accounts and maintain appropriate account records. Respond to incoming emails and phone calls in a professional manner. Update CRM database and client records. Qualifications: Currently enrolled in or have completed a 2-year or 4-year degree in a business-related field Proficiency in Microsoft Excel, Word and Outlook, and Adobe CRM Database experience preferred, not required Culture and Core Values: KerberRose Wealth Management offers a fun, supportive atmosphere of professionalism marked by a personal touch. We believe in creating an environment which encourages and supports professional and personal development. Our core values drive our culture: Honesty Integrity Respect Balanced Life Community Oriented Our team members are our most valuable assets, which is why KerberRose Wealth Management team members are given frequent opportunities for achievement and recognition.

For a description, visit PDF: ************ winnebagocountywi. gov/sites/default/files/HumanResources/Jobs/Admin%20Assoc%20III%20-%20COC%20-%2011. 20. 25. pdf

Job Category Regular Support Staff FVTC Worksite Appleton Main Campus Hours Per Week 40 Note to internal applicants: Do not apply via this portal. Login to your Workday Account and Find Internal Career Opportunities through the Internal Portal. The Administrative Support II - Career Services position is crafted to offer crucial support to the Events & Employer Relations Specialist in cultivating and fortifying relationships with regional employers. This role is pivotal in coordinating and promoting diverse Career Services events, nurturing meaningful connections between students and employers, and contributing to the overall success of the department. Additionally, this position serves as the college's expert in utilizing and optimizing the Handshake job placement platform, ensuring seamless integration and proficiency in supporting student employment initiatives. Work Schedule: Standard schedule aligns with regular business hours; one to two evening shifts per week may be required for events or programming. Typically, one virtual workday per week (After Training Period), based on departmental need. Essential Functions and Responsibilities The following duties are primarily performed and are essential for this position. Employees are expected to be able to perform each of these job duties satisfactorily to be qualified for the position. Other duties may be required and assigned. * Collaborate with teams to design and implement programs for student job preparation. Facilitate connections between students and employers across FVTC campuses. * Aid the Events & Employer Relations Specialist in building and sustaining ties with regional employers through regular outreach and data collection. Help develop tools to monitor and share employer needs, industry trends, and contact information. * Participate in one-on-one meetings, group presentations, virtual chats, and educational sessions to strengthen connections with the college. Assist in communicating the skills and capabilities of FVTC students/graduates to area employers. * Collaborate with the Events & Employer Relations Specialist to involve employer partners in virtual and in-person interactions with students and faculty. Contribute to the planning and coordination of events, including on-campus interviewing, job fairs, networking sessions, and customized services based on industry needs. * Oversee event and meeting logistics, establishing standard procedures for tasks such as venue reservations, safety protocols, hospitality arrangements, and financial considerations. Coordinate with both internal and external stakeholders as necessary * Adhere to FVTC marketing and logo standards. Contribute to promotional initiatives aimed at reaching and engaging students, graduates, and the community in departmental events and services. Utilize marketing software for content development, strategy formulation, and statistical analysis. * Assist in the coordination of all Career Services scheduling, encompassing staff meetings, conferences, and appointments/presentations for the entire Employment Advising staff. * Serve as the FVTC Handshake liaison for students/staff and the WTCS Career Services Consortium. process job orders, approve employers, and post events on Handshake. * Collect and convert numerical/categorical data into functional documents for analyzing student outcomes, wage information, and employment trends. * Serve as a Secondary contact for providing program information and customer service to prospective and current students for admissions, registration, career, counseling, and advising-related issues. * Provide administrative support to Advising, Counseling, and Career Services staff, including coordination of course and room scheduling and marketing materials for events and workshops. * Participate in team efforts to generate new and innovative ideas, reaching students and community members in exciting ways. * Present office resources and services to various student groups. Non-Essential Functions and Responsibilities * Assist in developing, analyzing, and coordinating student and employer surveys. * Proofread materials sent by Career Services to external/internal customers. Minimum Qualifications Education and/or Experience Requirements: * Associate Degree in Administrative Assistant, Marketing, or related field. * Two to three years of recent, relevant work experience. * Experience with project management or event coordination preferred. Licenses, Certifications, and Other Requirements: * Knowledge of social media platforms, database management, and email marketing programs. * Intermediate skills in Microsoft Office Suite. * Awareness of current employment trends. * Requires valid Driver's License. * Subject to FVTC's Motor Vehicle Records Check. In evaluating candidates for this position, Fox Valley Technical College may consider a combination of education, training, and experience which provides the necessary knowledge, skills, and abilities to perform the duties of this position. Work Environment * Work will be completed in a hybrid environment, both in person and virtually. Work environment may change based upon college needs. Physical Requirements * Sitting/Standing: Extended periods of sitting; standing and walking required for meetings and events. * Mobility: Ability to move between offices, classrooms, and event spaces; occasional off-site travel required. * Lifting/Carrying: Occasional lifting or carrying of materials up to 25 pounds. * Repetitive Motions: Regular hand and finger use for typing, data entry, and handling office materials. * Communication: Clear verbal and written communication required in person, by phone, and via digital platforms. * Travel: Limited local travel; valid driver's license and ability to operate a vehicle. * Climbing: Capability to climb stairs or ladders EOE/ADA Statement Fox Valley Technical College (FVTC) is an Equal Opportunity Employer (EOE). In compliance with the Americans with Disabilities Act (ADA), FVTC will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Nothing in this limits management's right to assign or reassign duties and responsibilities to this job at any time. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement or affect the at-will nature of the employment arrangement between the employee and company and is subject to change by the employer as the needs of the employer and requirements of the job change. Additional Information Starting Range: $21.88 - $25.74 per hour. Pay is based on a multitude of factors, including experience, qualifications, education, relevant certifications, internal equity, and market data. Note: Internal applicants' wage will be based upon the applicable compensation guidelines. Fox Valley Technical College is an Equal Opportunity/Affirmative Action institution, providing equal opportunity to all persons, including members of underrepresented racial and ethnic backgrounds, females, veterans and individuals of all abilities. For questions regarding the College's nondiscrimination policy, contact: Rayon Brown - ************************ (Affirmative Action), **************** (sex-based discrimination or harassment), or Dan Squires - *************************** (Disability related discrimination).

For more than 120 years, we have remained true to our vision of putting our clients' interests first. We are passionate about helping you live the full and rich life you've earned and committed to helping you be brilliant. Integrity has been a core value since we were founded by John Tappan in 1894. It's how, through panics, recessions, the Great Depression and the recent Great Recession, we've grown into a global financial leader. We've never lost our focus on our clients. That's who we are. Job Description Duties and Responsibilities Welcome and greet clients and office guests Support office staff and executives with general operational tasks Plan and schedule meetings, presentations, and other office related events Perform general accounting and bookkeeping duties Suggest changes to office task workflow to improve efficiency Answer phones in a professional manner Direct calls to appropriate persons or take detailed messages Answer and send out faxes as needed Prepare outgoing mail and packages for executives Reserve conference spaces for meetings Schedule travel arrangements Send reminders regarding upcoming appointments Manage communication of information in and out of the office Type out correspondence letters, emails, memos, etc. (paper and electronic) Assist in preparation of presentation materials Qualifications Requirements and Qualifications High school diploma or GED equivalent required 2+ years experience as an administrative assistant Certified Administrative Professional (CAP) certification preferred Fast, proficient, and accurate typist Extensive knowledge of Microsoft Suite and other administrative programs Outstanding communicator, both orally and written Excellent customer service skills Self-starter who works well independently Ability to prioritize given tasks and work efficiently towards completing them Familiar with common office equipment (printers, copier, fax, etc.) Additional Information All your information will be kept confidential according to EEO guidelines.

We are seeking a dependable, organized individual with strong computer skills to join our Employee Health team. This part-time position (12-15 hours per week) blends administrative support with creative engagement, offering the chance to make a meaningful impact on both health and workplace culture. Key Responsibilities Daily Operations & Administrative Support * Assist with office tasks and maintain smooth daily operations. * Support drug and alcohol screen collections with professionalism and accuracy. * Provide assistance to the Emergency Response Team as needed. Creative Engagement & Communication * Design and update our Health Board with fresh, seasonal wellness content. * Plan and coordinate employee contests that encourage participation and build community. * Refresh and enhance PowerPoint presentations with engaging visuals and clear messaging. Flexible Work Environment * Comfortable working in both office and plant settings. * Hours worked are flexible! * Adaptable to a variety of tasks and responsibilities. What We're Looking For * Strong organizational skills and attention to detail. * Proficiency with computers and Microsoft Office (especially PowerPoint) and Canva. * Creativity in designing engaging content and activities. * Dependability and professionalism in handling sensitive health-related tasks. * Ability to thrive in both office and plant environments. Why Join Us? This is a unique opportunity to combine health support with creative engagement, helping employees feel informed, connected, and inspired. You'll play a key role in keeping our workplace safe, healthy, and fun. Certificates & Licenses: * Willing to be certified in CPR/First Aid/AED - company provided * Willing to be certified in administering drug and alcohol screening collection COMPANY OVERVIEW Started in 1933, Green Bay Packaging Inc. is a family-owned, vertically integrated company consisting of corrugated container plants, a folding carton facility, recycled and virgin containerboard mills, pressure-sensitive label roll stock plants, timberlands, a paper slitting operation, and a sawmill facility. Headquartered in Green Bay, WI, Green Bay Packaging Inc. employs over 5,000 team members and operates more than 40 facilities in 16 states. Green Bay Packaging is committed to innovative product development, sustainable forestry practices, and emphasizes safety, quality, and continuous improvement. For more information, visit gbp.com.

Dohrn Transfer is a leading Midwest LTL Carrier providing less-than-truckload, truckload, and value-added services throughout our 10-state service area. Join our team and become a part of our new growth and bright future. We offer competitive salary and a great benefit package in an exciting, rewarding industry. Dohrn is seeking a Full Time Office Assistant at our Green Bay, WI Terminal! Pay is $20.00/Hour Hours: Monday - Friday, 7:30AM - 4:00PM Benefits: Health/Vision/Dental insurance, 401k matching, life insurance, short/long term disability and more. POSITION SUMMARY: Review, organize and maintain onboarding, enter payroll & PTO, training, safety compliance and office administrative tasks. Responsibilities ESSENTIAL DUTIES Source and screen leads, schedule interviews for the terminal manager Enter payroll and PTO time for hourly workforce Administer New Employee Orientation and complete the digital onboarding process for all local hires Communicate with both internal and external customers on a wide range of issues. These Include, but are not limited to, freight charges, pickups, tracing, and POD's. Maintain databases for regulatory compliance, physical certificates, driver license identification, and random drug testing Able to react to change productively and handle other essential tasks as assigned Set up pre-employment testing appointments for new candidates Send rejection letters to leads/applicants/candidates as needed Enter and maintain data in multiple databases and HRMS software system Assist and actively participate in meetings as required Administer multiple duties simultaneously Maintain confidentiality at all times Work in a positive, supportive, and cooperative way at all times Perform other duties as needed Qualifications MINIMUM REQUIREMENTS High School completion or equivalent Computer skills including Microsoft Office Data entry, 10-key and typing experience Detail-oriented, organized Good communication skills- verbal and written Excellent customer service skills Problem solver, self-motivated Ability to multi-task in a fast-paced environment and react to change productively Ability to work in a team as well as individually Excellent attendance WORKING CONDITIONS/PHYSICAL REQUIREMENTS: Primarily sedentary work, which involves sitting most of the time May be occasionally required to exert up to 10 pounds of force and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects The general office environment is favorable; Lighting and temperature are adequate, and there are minimal hazardous or unpleasant conditions caused by noise, dust, etc; Visual Acuity including regular use of items including a computer screen or monitor Manual dexterity is regularly required including fingering, grasping, and typing; manual dexterity includes repetitive motion of the wrists, hands, and fingers Talking and hearing required to communicate with and listen to others to share or receive information; May be occasionally exposed to noise including telephone, office machinery, and conversations of others Dohrn Transfer Company, LLC is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, color, religion, age, sex, sexual orientation, gender, gender identity or expression, national origin, geographic background, physical and/or mental disability, protected veteran status, or any other classification protected by applicable law.

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Position Title:Office Manager/Assistant to the AVCJob Category:University StaffEmployment Type:RegularJob Profile:Administrative Assistant IIIJob Duties: Provides general administrative support, while exercising discretion, to the administrator of a department or division of the institution or to the administrator of multiple institution programs, services, and activities. Key Job Responsibilities: Oversees general office operation, including supervision of student staff Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations Serves as a primary point of contact for individuals and groups, provides organizational information via phone, in person, and through other communication mediums Prepares and audits complex records, edits documents, and reviews work done by others Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures Coordinating appointments, travel, and managing AVC's calendar and schedule in support of the Campus Life division Department: Campus Life and Dean of Students Compensation: Starting at $23.55 per hour or commensurate with experience Required Qualifications: H.S. Diploma or equivalent Strong written and verbal communication skills Excellent attention to detail and organizational ability Excellent computer skills, including a high degree of proficiency in Microsoft Word, Excel, Outlook, and PowerPoint Ability to work independently and maintain confidentiality Positive, professional, and student-centered attitude Preferred Qualifications: Associate's degree Office management experience Education: Minimum Degree Required: H.S. Diploma Preferred Degree: Associate or bachelor's degree How to Apply: Applicants must submit the following documents using the online application: Resume Cover Letter *Please use your application materials to speak to each of the qualifications for this position as listed above. Be sure to describe your relevant experience and areas of expertise, using specific examples from your work and education history. Applicants must complete all required fields and attach all required documents prior to submitting the online application. All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process. Note: Once you have attached your materials and submitted your application, you will not be able to go into the system and change them. To Ensure Consideration: Applications received by the end of the day on 12/21/2025 are ensured full consideration. Applications received after that date may be given consideration. Application materials will be evaluated, and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration. Contact Information: For questions regarding your application and additional options to apply, contact Human Resources at ********************* or ************ Legal Notices: Reasonable Accommodations UWO provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact ****************** or ************. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability. Confidentiality of Applicant Materials UWO is a State agency and subject to Wisconsin's Open Records Law. UWO will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin's Open Records law. In certain circumstances, the identities of "final candidates" and/or the identity of the appointed applicant must be revealed upon request. CBC & Reference Check Policy All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment. Annual Security and Fire Safety Report (Clery Act) For the UWO Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see ************************** or call UWO Police Department, at ************** for a paper copy. UW is an Equal Opportunity Employer Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.

Full-time Description About the Role Heid Music is a music retailer that provides solutions that foster happy and developing musicians. Our Administrative Assistant role takes pride in providing BRAVO customer service to both internal and external customers by performing detailed and accurate administrative support to company leadership and administrative departments. Responsibilities Executive & Administrative Support Provide high-level administrative support to the President, CEO, and Human Resources Manager. Manage calendars, schedule meetings, prepare agendas, and ensure timely follow-up with meeting notes and action items. Assist in the creation, editing, and distribution of internal and external communications. Maintain organized digital and physical filing systems. Support the development and upkeep of company newsletters and internal announcements. Help prepare presentations, reports, and visual materials for meetings and events. Human Resources & Business Support Assist with HR documentation and employee communications. Help coordinate internal initiatives such as recognition programs, training sessions, and company-wide updates. Support project management efforts related to policies, procedures, and training plan communications. Track and manage office supply budgets, procurement, and vendor relationships. Vendor & Project Support Collaborate with Heid Music's vendor network to coordinate meetings, manage logistics, and follow up on action items. Assist in tracking vendor-related communications and documentation. Support cross-functional projects by organizing details, timelines, and communication plans. Community Engagement & Event Support Coordinate logistics for company and community events, including setup, catering, supplies, clean-up, and documentation. Partner with company president and other managers to administer the company donation program. Update and maintain the company's community calendar with events, sponsorships, and donation activities. Support Public Relations initiatives by gathering and organizing event details, photos, and promotional materials. Serve as a liaison with community partners and vendors to ensure smooth execution of events. Work Environment This position operates in a standard office setting that is professional, collaborative, and fast-paced. The role primarily involves working at a desk using a computer for extended periods, handling phone calls, and interacting with staff and visitors. The environment is generally quiet to moderately busy, requiring the ability to manage multiple tasks and maintain attention to detail. Occasional lifting of office supplies and walking within the office may be necessary. Qualifications Exceptional attention to detail and organizational skills. Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams, Sharepoint). Strong written and verbal communication abilities. Ability to manage multiple priorities with a proactive, solution-oriented mindset. Experience supporting executive-level staff and coordinating events preferred. Familiarity with digital filing systems and internal communication platforms is a plus. Passion for music, education, and community engagement is welcomed and encouraged. Ability to travel within Wisconsin less than 10% of the time to support store locations and community events.

Job DescriptionDescription: We are currently searching for Dental Administrative Assistants. The administrative support staff is responsible for tasks prior, during and after the event as well as carrying out administrative tasks for our Military missions in the State of ________ on an "as needed basis". We provide health readiness services to meet the medical and dental requirements to maintain a deployable military force for the following: U.S. Army Reserve (USAR) Army National Guard (ARNG) U.S. Navy Reserve (USNR) U.S. Marine Forces Reserve (MARFORRES) U.S. Coast Guard Reserve (USCGR) Air National Guard (ANG) U.S. Air Force Reserve (USAFR) Complete administrative duties such as checking in and out participants, paperwork differentiation, and input of Denclass soldier information. Complete event set up, take down and maintenance. Requirements: Dental office or administrative experience Complete necessary training needed for Military events Possess reliable transportation Proficient with computer programs including Microsoft Office Prior experience with Dental - preferred Able to work in a fast paced environment and adapt to changes quickly Great verbal and written communication skills Customer Service experience preferred Experience in a military setting - preferred Must have weekend availability Proficient with computer systems, especially Microsoft Office With over three decades of experience, we are a trusted industry leader. Our experienced team of clinicians and logistics professionals are dedicated, and strive to do the right thing for our partners and their members every time. Because of this commitment, we've set a new standard of care delivery through our fixed-clinic, mobile treatment center, telemedicine, and portable deployment models. Join our team, and become a part of a bridge for better health. If you are made a conditional offer of employment, you will be required to undergo background check (including criminal record check) and drug screening. We use E-Verify in our hiring process. DOCS Health is committed to ensuring equal employment opportunity. All employment decisions, policies, and practices are in accordance with applicable federal, state, and local anti-discrimination laws. DOCS Health will not engage in or tolerate unlawful discrimination (including any form of unlawful harassment) on account of a person's sex (including pregnancy), age, race, color, religion, national origin, ancestry, citizenship, physical or mental disability, sexual orientation, gender nonconformity, status as a transgender individual, gender identity, genetic information, marital status, family responsibility, armed services, or any other status protected by law.

Acuren Inspection is looking for Entry-Level NDT Assistants to support our operations in Neenah, WI and surrounding areas. THIS WILL BE A CALLOUT/TRAVEL POSITION. Successful candidates must be able to travel up to 90% throughout Neenah, WI and surrounding areas. (The environments will be Corn/Agricultural, Petro-Chem, Chemical, Pulp & Paper, Gas Plants, Refineries, Pipelines and Pharmaceuticals.) NDT Assistants will assist in performing calibrations, Nondestructive Tests, and evaluations for acceptance or rejection determinations according to written instructions and record results. Responsibilities Set up and utilize Nondestructive Test equipment Assist Radiographers in the calibration of NDT equipment Assist Radiographers to conduct tests to ensure quality or detect discontinuities (defects) using NDT methods of inspection Record results of inspections Assist performing NDT procedures, carrying equipment and other operations Perform other job related tasks as assigned by management Requirements High School Diploma or equivalent Some college preferred Technical background desired Must be able to have experience, credentials and history to be certified as Trustworthy & Reliable to comply with federal and state regulations, as determined by a thorough background check Motor Vehicle Driving record must meet company standards to drive company vehicles MUST BE ABLE TO PASS DRUG/ALCOHOL AND BACKGROUND SCREENS PER CLIENT REQUIREMENTS. Benefits Competitive Salary Medical, dental, vision, and supplemental insurance 401K Plan Paid Holidays Paid Time Off Company Overview Acuren is a trusted, single source provider of technology-enabled asset protection solutions used to evaluate the structural integrity of critical energy, industrial and public infrastructures. Committed to delivering a Higher Level of Reliability , Acuren provides an unrivaled spectrum of capabilities including inspection, traditional and advanced NDE/NDT, failure analysis, rope access, materials engineering, field engineering, reliability engineering, drones, robotics, V-Deck and condition-based monitoring services. Our work is critical to the integrity and safety of industrial firms, including petroleum refinery, pipeline, power generation, pulp & paper, mining, pharmaceutical, aerospace and automotive industries. Acuren employs over 4,000 dedicated professionals supporting the mechanical integrity and inspection programs of the world's largest industrial segments. Acuren is a market leader. Our formula for success is straightforward: be capable locally, with certified and well-equipped personnel supported by trained, experienced leaders. Continuing to build on a strong heritage of safety, quality and professionalism, Acuren strives to maintain incident free work environments, pursues advanced technical developments, and supports reliability programs that are valued by clients and employees. #LI-BE1

Fleet Services by Cox Automotive keeps your fleet moving! Headquartered in Indianapolis, Fleet Services by Cox Automotive (FSCA) has grown to become one of the largest fleet maintenance companies in the country. FSCA is the leading provider of on-site mobile maintenance and repair services nationwide, offering mobile on-site fleet service for light medium, and heavy-duty trucks and trailers. FSCA also services customers utilizing its 20+ nationwide service centers; each offering selects services, such as accident repair, paint, refurbishment, and heavy mechanical repair. Supported by a 24/7 in-house call-center, CAMFS provides maintenance scheduled and unscheduled services to fleets anywhere, anytime. FSCA, the largest independent fleet maintenance company in the country, is currently hiring a Parts Service Administrative Assistant. As a Parts Service Administrative Assistant, you will provide support by ensuring the accurate and efficient processing of administrative functions relations to parts and service activities with both internal and external customers. Duties & Responsibilities: Coordinate service shop schedule with assistance of Service Shop Manager. Verify technician time on repair orders. Daily shop repair order invoicing. Dispatch our mobile service technicians for service request Maintain effective communication with customers throughout the repair process, including updates on completion. Review and invoice Mobile service repair orders daily. Schedule Truck Driver pickups and deliveries Answer incoming telephone calls, walk-ins and involve the Service Shop Manager when necessary. Obtain purchase orders and additional work approvals from customers as necessary. Initiate and track warranty claims with manufacturers and vendors. Maintain customer and shop files. Attend monthly safety meetings. Assist Service Shop Manager in implementing safety initiatives as directed. Established and maintain friendly, yet professional relationships with suppliers, manufacturers, customers and co-workers. Open repair orders and track parts for scheduling of jobs in the shop Other duties as assigned. Requirements 2-3 years general office experience or an equivalent combination of education and experience. Prior experience in a parts and service environment preferred Proficient at a basic level in Microsoft software required, prior experience with Karmak preferred. Accurate alphanumeric and 10-key data entry skills Strong interpersonal skills demonstrated by the ability to build successful business relationships Strong communication skills demonstrated by the ability to express thoughts clearly and write intelligibly. Ability to meet performance expectations by effectively managing time and priorities with minimal supervision. Ability to use reason and logic to analyze problems and create good, effective solutions. Able to adjust and effectively to changing priorities and unexpected situations between customers and departments.

Are you organized, detail-oriented, and comfortable with Microsoft Word and Excel? If so, we want you to join our team at LaForce! As a leader in the commercial construction industry, we're looking for a Bid Assistant to help our Estimating Department shine. Starting Pay: $18/hr. and up based on experience. What You'll Do In this role, you will be the go-to person for preparing and proofreading proposals, managing deadlines, and keeping projects on track. From contacting contractors and architects for updates to navigating online platforms for project plans, you'll play a key part in ensuring everything runs smoothly. Don't worry if you're new to this - no prior experience is necessary. We will provide all of the training that you will need to succeed! What You Bring * A high school diploma or General Education Degree (GED) * Proficiency in Microsoft Word and Excel * Strong reading comprehension and written communication skills Why LaForce? It's simple: we value our people. We offer a full suite of benefits, including: * Medical, dental, and vision coverage * A 401k plan with a company match * Paid time off * Tuition reimbursement * A fantastic wellness program to help you stay at your best! At LaForce, we're not just a company - we're a team. Ready to build your future with us? Apply today - we can't wait to meet you!

The City of Fond du Lac is accepting applications for the position of Administrative Assistant/Inspection Clerk in the Community Development Department. This part-time position (30 hrs/week) reports directly to the Director of Community Development and is responsible for providing general administrative support to the Community Development Department, including customer service, maintaining records, etc., as well as providing administrative coverage in the Inspection Division. Various duties and responsibilities include: * Customer service on the telephone and at the counter; * Preparing various memorandums, letters, legal documents, vouchers, charts and other materials as directed; * Assisting in the preparation of State and Federal grant applications; * Entering vouchers and tracking budget expenditures for the Department and various divisions; * Developing, implementing and maintaining the department filing system and databases; * Developing, implementing and maintaining staff reports and indexes for Boards and Commissions to ensure accurate and updated records; * Developing, implementing and maintaining site plan review files; * Issuing permits; * Scheduling inspections; and * Maintaining records and preparing reports. Requirements include: * High school graduate with three to five years administrative experience, or any combination of education and experience that provides equivalent knowledge, skills and abilities; * Demonstrated competency and proficiency in MS Office Suite, and data entry; * Level of comfort learning and utilizing different online platforms; and * Ability to work a flexible schedule between the hours of 7:45 a.m. - 4:30 p.m. Salary Range: $23.88 - $27.93/hr

Amergis Healthcare Staffing is looking for qualified Administrative Assistants to be responsible for a variety of administrative and clerical duties to help improve efficiencies at an organization. The Administrative Assistants will be the initial contact person for patients when they enter the medical office. Qualifications + High school diploma or GED required + Associate's degree (A.A.) or equivalent form two year college or technical school or six months to one year related Administrative Assistant experience and/or training; or equivalent combination of education and Administrative Assistant experience preferred. Benefits At Amergis, we firmly believe that our employees are the heartbeat of our organization and we are happy to offer the following benefits: + Competitive pay & weekly paychecks + Health, dental, vision, and life insurance + 401(k) savings plan + Awards and recognition programs *Benefit eligibility is dependent on employment status. About Amergis Amergis, formerly known as Maxim Healthcare Staffing, has served our clients and communities by connecting people to the work that matters since 1988. We provide meaningful opportunities to our extensive network of healthcare and school-based professionals, ready to work in any hospital, government facility, or school. Through partnership and innovation, Amergis creates unmatched staffing experiences to deliver the best workforce solutions. Amergis is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

Job DescriptionWe are hiring a Project Manager Assistant (PMA) to support our De Pere, Wisconsin office. This individual will be responsible for completing project support tasks on assigned project(s), from initiation to completion. The duties will also include assisting with project planning, scheduling, and coordination, as well as communicating with clients, vendors and subcontractors. RESPONSIBILITIES: Project Coordination/Administrative Support: Confidently coordinate and oversee the execution of all the project activities, including submitting RFIs, submittals, schedule, and various correspondence from the initiation to completion of assigned projects. Provide general administrative support to teams including data entry, filing, and record-keeping. Coordinate with subcontractors, suppliers, and other project stakeholders. Assist with new customer and vendor setup. Verifying project documents and assisting with tool and equipment requests. Verify and document field work completed. Use/learn Vista, Project Sight, and other similar Project management software. Document Management: Organize and maintain project documentation, including contracts, drawings, permits, correspondence, and photos. Ensure all project documentation is accurately filed and easily accessible to team members. Review project close-out document requirements, assemble and submit. Communication Support: Facilitate communication between project team members. Schedule meetings, prepare meeting agendas, and take meeting minutes as required. Assist in drafting correspondence, reports, and presentations related to project progress. SKILLS: High school diploma or equivalent; additional education or training in project management or electrical engineering is a plus Previous experience in a similar role within the electrical contracting or construction industry preferred Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management software Strong organizational skills with keen attention to detail Excellent written and verbal communication skills Strong analytical and problem-solving skills Ability to work effectively in a fast-paced environment and prioritize tasks Proficiency in project management tools and software Sargent Electric Company and all its affiliate companies are committed to providing equal employment opportunities in all aspects of employment to qualified individuals without regard to the following criteria: race, color, national origin, religion, sex, pregnancy, sexual orientation, gender identity or expression, mental or physical disability, age, familial or marital status, ancestry, military status, veteran status or genetic information as well as any other prohibited criteria under any local, state or federal law applicable to Sargent Electric Company. Powered by JazzHR CBChl1Vc9y