Administrative Assistant Jobs in Atlanta, GA

Oliver Wyman is a global leader in management consulting. With offices in 70 cities across 30 countries, Oliver Wyman combines deep industry knowledge with specialized expertise in strategy, operations, risk management, and organization transformation. Over 7,000 professionals help clients optimize their business, improve their operations and risk profile, and accelerate their organizational performance to seize the most attractive opportunities. Oliver Wyman's thought leadership is evident in our agenda-setting books, white papers, research reports, and articles in the business press. Our clients are the CEOs and executive teams of the top Global 1,000 companies. Visit our website for more details about Oliver Wyman: ******************* Job Overview: The Actuarial Practice of Oliver Wyman advises clients across a broad spectrum of risk management issues. We are a rapidly growing group with offices expanding across the globe. Our actuaries hold the highest professional qualifications and are nationally recognized as experts in their field(s). We use mathematical and statistical modeling skills and our qualitative assessment methodologies to assist clients in evaluating and addressing risk. Our solutions help clients manage and prepare for the potential financial consequences of uncertain future events. We bring a combination of broad-based expertise with specialized knowledge of specific risks, allowing us to provide independent, objective advice in the three primary areas of risk: healthcare, life and annuity, and property and casual. Oliver Wyman Actuarial Consulting is seeking an organized and enthusiastic Executive Assistant to support up to 3 Partners. This a hybrid role that requires 3 days per week in our office. There is no option to be fully remote. Key Responsibilities: Business Development Build relationships with clients and client EAs Understand the business goals and objectives of each supported Partner and help to push them forward proactively Maintain and update current list of contacts and business activities in CRM database Track and maintain sales activity/pipeline with each Partner Proactively spot clients that haven't been called upon and/or who need follow up Execute requested follow-up calls for client mailings Assist the Marketing Department with the co-ordination of customized mailings Prepare letters, proposals and other documents using Oliver Wyman formatting styles Calendaring Maintain diaries for Partners, scheduling internal and external meetings, communicating with clients and infrastructure staff as appropriate Proactively spot opportunities to add internal and external meetings; interviews, staff meetings, follow up Assist with scheduling for complex projects as requested by the Partner and/or project team Travel Arrangement Coordinate travel and accommodation, book cars, rail tickets, etc. Develop understanding of Partner scheduling and travel preferences Coordinate travel efficiently by grouping client meetings where possible ("you're in Paris to see XYZ Company, shall I try to set up a meeting with X Company because we haven't spoken to them for three months") Daily administration Work with HC to obtain work permits and visas Manage documents and project deliverables when requested Notify staffing and Practice EAs of extensions/re-negotiations Manage storage or disposal of confidential client information Act as central point of contact for all assigned Partner administrative needs, liaise with other support departments as necessary Timesheet and Expense Reporting Prepare weekly timesheets for each assigned Partner Prepare all expense reports and/or delegate to a team assistant when necessary Team Support Provide coverage for EAs who are out of the office to ensure seamless support to Partners Provide short-term coverage for Partners who may be in the midst of an EA assignment transition or who are new to the Firm Provide training and support to new EAs Participate in team meetings and projects with an eye to improving processes and the overall performance of the EA team Experience Required: Bachelor's degree preferred At least 3 years' experience at working in an administrative or customer service position. Experience in financial services, management consultancy and/or a professional services environment a plus English fluency a must Technical Skills: Excellent Word, PowerPoint and Excel skills Expert knowledge of Outlook Knowledge of Salesforce a plus, but not necessary Skills and Attributes: Problem solver - able to work with other teams and staff members effectively to reach a viable solution and goal Strong service focus - dedicated to meeting the expectations of all staff through securing effective relationships with clients and executing deliverables to the highest standards. Excellent communicator and negotiator - able to deal effectively with people at all levels across a multicultural environment Maturity, poise and judgment Ability to maintain and respect confidentiality Ability to think strategically and contribute to development of departmental model One who takes constructive feedback in stride and incorporates feedback quickly Ability to manage a heavy work volume and meet deadlines in an extremely fast paced environment Ability to undertake projects and produce quality and timely results Self-starter, strong initiative, confidence and ability to work with little guidance Collaborative team player Positive attitude, sense of fun: is collegial and friendly Ability to juggle several tasks at once, to prioritize and manage own time - Not a clock watcher or someone who is unwilling to step outside their job description Methodical, organized and excellent attention to detail Flexible attitude; embraces change, hard-working, cost conscious and results driven Marsh McLennan is committed to embracing a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age background, disability, ethnic origin, family duties, gender orientation or expression, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, veteran status (including protected veterans), or any other characteristic protected by applicable law. If you have a need that requires accommodation, please let us know by contacting reasonableaccommodations@mmc.com. Marsh McLennan is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh McLennan colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one “anchor day” per week on which their full team will be together in person.

At AVI, we live and breathe technology. It's just part of our DNA. We're deeply passionate about designing and integrating the latest technology for our customers. We cross the entire spectrum of business, government, health care, education and entertainment and we're currently seeking an Administrative Assistant to join our team. The Administrative Assistant is a great foot in the door with our company. This person performs assigned administrative functions in support of the Branch Administrator. These functions directly support our clients and account managers. This person interacts regularly with all areas of the branch operation. What You Will be doing: Greet customers when they come into the office and take all incoming calls to the branch Telephone calls for Account Managers are qualified for urgency and specific needs and promptly communicated to the Account Manager or escalated to appropriate AVI personnel Assist customers with credit and collections questions Assisted Branch Administrator with documentation of customer returns within AVI policies and procedures Verify accuracy and of specific sales contracts. Assist with the arrangement and coordination of open houses, product shows/seminars and manufacturer representative visits Requirements to Assure Success: Minimum of high school education required. Face-to-face communication skills, telephone communication skills, and customer relation skills are very vital to success in this position. The person must have computer literacy skills and basic knowledge in word processing, document scanning, and spreadsheets Ability to write simple correspondence, effectively present information and respond to questions from account managers, clients, vendors and others in the organization Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists Why Should You Apply? Our customers consider us an active partner in their planning and strategy, as we are on the cutting edge of where the market is headed. We are able to attract and retain the best talent by leveraging our employee-owned (ESOP) environment as co-owners. If you want to participate in a company as a co-owner (AVI is 100% employee-owned!), join a team that lives and breathes by its values, and take on a new challenge in an ever-changing market, then apply now! AVI offers the following benefits to our employee owners: Medical Insurance: Options for HDHP and Copay plans. Dental and Vision Plans Employer Paid Short-Term Disability Voluntary Life Insurance and Long-Term Disability Employee Stock Ownership Plan (ESOP): 401(k) Match, Profit Sharing & Dividends Health Savings Account (HSA) and Flexible Spending Account (FSA) Employer Paid Employee Assistance Program: Three face-to-face visits with a counselor plus additional financial, legal, and health resources. Tuition Reimbursement AVI is an equal opportunity/affirmative action employer. Minorities/Females/Disabled/Veterans. To receive consideration, an interested person must apply through the AVI Systems career site at *************************************************************

Goldenrod is a dynamic and growing commercial real estate company focused on development, acquisitions, and asset management. Our team thrives on collaboration, efficiency, and innovation as we scale our operations and expand our portfolio. We're looking for a highly organized, proactive, and detail-oriented Executive Assistant & Office Manager to support our leadership team, manage office operations, lead external communication on condo sales, and oversee our company's social media presence. In this role, you will be a strategic partner to our leadership team, ensuring the seamless execution of both executive support and office management duties. You will be instrumental in streamlining day-to-day operations, contributing to critical business initiatives, and enhancing both internal efficiency and external branding efforts. Your contributions will directly support the growth and success of the organization as we continue to build on our momentum. Key Responsibilities Executive Support 🗂️ Provide high-level administrative support to senior executives, including calendar management, travel coordination, and meeting preparation. Serve as a gatekeeper for executives, prioritizing communications and handling sensitive information with discretion. Prepare reports, presentations, and correspondence as needed. Manage special projects and initiatives that support company goals. Office Management 🏢 Oversee day-to-day office operations to ensure a productive and well-organized work environment. Act as the primary point of contact for office vendors, facilities management, and supplies procurement. Plan and coordinate company events, team meetings, and office functions. Maintain a professional and welcoming office atmosphere. Condo Sales Manage external communication and messaging as it relates to a potential condominium buyer list Engage in active discussion regarding status updates, timelines, and options available Track recent transactions to understand state of the condominium sales market in ATL Execute the team's brand by demonstrating consistent excellence throughout project life cycle Social Media & Branding 📱 Manage and grow the company's presence on LinkedIn, Instagram, and other relevant platforms. Create and schedule engaging content that highlights company culture, projects, and industry insights. Monitor social media trends and engagement, providing recommendations for improvement. Assist with internal communications, ensuring brand consistency across all platforms. Who You Are ✅ 2-3+ years of experience supporting C-Suite executives in a fast-paced, high-pressure environment. ✅ Highly organized with exceptional attention to detail and the ability to juggle multiple priorities. ✅ Proactive problem solver who takes initiative and anticipates needs before they arise. ✅ Strong communicator with excellent written and verbal skills. ✅ Tech-savvy, with experience using Microsoft 365, Slack, social media platforms, and project management tools. ✅ A team player who thrives in a fast-paced, high-growth environment. ✅ Experience in commercial real estate is a plus but not required. Why Join Us? At Goldenrod, we are builders, problem solvers, and self-starters. We thrive in a fast-paced, entrepreneurial environment where individuals take initiative, think critically, and solve problems without minimal oversight. We value speed, but not at the expense of thoughtfulness and precision-our work is meticulous, and we expect the same from our team. If you seek solutions, embrace challenges, and operate with a high level of ownership and accountability, we would love to have you join our team.

We are seeking a highly organized and proactive Administrative Assistant for an immediate need to support the sales team of a well known distribution company located just west of Atlanta near Smyrna, GA. Family owned and operated for over 75 years, our client is looking for an Administrative Assistant to join their dynamic team. The ideal candidate will play a crucial role in supporting daily sales operations and ensuring that administrative tasks are handled efficiently. This position requires strong communication skills, attention to detail, and the ability to multitask in a fast-paced environment. If you are a motivated individual with a passion for providing excellent support, we encourage you to apply. Key Responsibilities: Prepare accurate quotes and manage orders, ensuring prompt processing and follow-through. Resolve vendor-related issues, such as pricing discrepancies, shipping delays, and product availability, to maintain seamless operations. Professionally represent the organization during interactions with customers and business partners, both virtually and in-person. Organize daily tasks and prioritize responsibilities to align with account and portfolio goals. Leverage vendor pricing tools and contract systems to maximize efficiency. Serve as a critical liaison between sales, administrative, and support teams to resolve issues, submit orders, and register deals. Use relevant computer systems and embrace new technologies to streamline workflows. Perform additional duties as needed to adapt to the evolving needs of the business. Qualifications: Experience working in office support or similar role Bachelor's degree preferred but not mandatory Excellent communication skills, both written and verbal Ability to prioritize Works well in a team environment Benefits: Group Health & Dental Insurance 401 K w/ 4% match Paid Time Off Discretionary Annual Bonus Salary up to $55 K Depending on Experience Please apply to be considered for this amazing opportunity!

Driven by integrity and united by the people-and-pet bond, we find strong purpose in the work we do and an even greater joy in those we get to work alongside. Together, we harness the expertise of our long-standing tradition of excellence to embrace possibility and continuously push to do what's never been done before in pet care. Discover your purpose and fuel your passions when you bring your love of pets to a team that prides itself on the power of togetherness-We are Proudly Connected. Purely Driven. Position Summary Since the doors opened in 1972, our Atlanta factory has grown dramatically into a state-of-the-art facility. With sustainability and safety at the forefront of our minds, our Atlanta factory proudly and passionately produces 460,000 tons a year of our dry pet food brands, including Alpo , Beneful , Cat Chow , Dog Chow , Friskies , Purina ONE , and Pro Plan . Our factory does our part for the environment by conserving water, investing in renewable electricity, maintaining zero waste for disposal and more. This plant location is situated along the southern crescent of Metro Atlanta-an area that nearly 6 million residents and many of our associates call home. Atlanta is considered the major commercial and financial center of the Southeast, and together, we contribute to the growth of businesses and population, building the city's strong logistics, entertainment and film, and health services industries. As a Senior Administrative Assistant, you'll support factory operations by managing a wide variety of administrative duties. Work collaboratively across teams as you coordinate daily information exchanges between key stakeholders including managers, corporate executives, and factory associates. Make an impact on our processes as you grow your skill set. Maintain daily calendars and schedules while organizing appointments across factory leadership. Oversee employee intake forms, payroll processing, and personnel files for factory, department managers, and salaried personnel. Leverage appropriate software programs to capture and edit notes, reports, forms, presentations, and factory-wide communications. Use Human Resources Information Network System to verify, input, and maintain basic information on administrative employee's individual profiles. Organize and support various employee and community events as needed Requirements High School Diploma or GED equivalent. 5+ years' experience in administrative support. The approximate pay range for this position is $46,000 to $75,000. Please note that the pay range provided is a good faith estimate for the position at the time of posting. Final compensation may vary based on factors including but not limited to knowledge, skills, and abilities as well as geographic location. Nestlé offers performance-based incentives and a competitive total rewards package, which includes a 401k with company match, healthcare coverage and a broad range of other benefits. Incentives and/or benefit packages may vary depending on the position. Learn more at About Us | Nestlé Careers (nestlejobs.com) REQUISITION ID: 343748 It is our business imperative to remain a very inclusive workplace. To our veterans and separated service members, you're at the forefront of our minds as we recruit top talent to join Nestlé. The skills you've gained while serving our country, such as flexibility, agility, and leadership, are much like the skills that will make you successful in this role. In addition, with our commitment to an inclusive work environment, we recognize the exceptional engagement and innovation displayed by individuals with disabilities. Nestlé seeks such skilled and qualified individuals to share our mission where you'll join a cohort of others who have chosen to call Nestlé home. The Nestlé Companies are equal employment opportunity employers. All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status or any other characteristic protected by applicable law. Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you may require any special accommodations in order to participate fully in our recruitment experience. Contact us at accommodations@nestle.com or please dial 711 and provide this number to the operator: **************. This position is not eligible for Visa Sponsorship. Review our applicant privacy notice before applying at ***********************************

About the job Seeking an Executive Assistant for a client in the Atlanta area. Calendaring o Assisting with creating meetings, moving meetings, sending invites for events, and other adjustments in his schedule Working with other assistants to find times that work for all higher level leaders o Managing conflicts that may arise on the calendar Event/Meeting Planning o Assist with planning events, group meetings, offsites, etc. o Working with senior leadership to plan details of meetings and outings including all travel arrangements, transportation options, food plans, presentation ideas, timeline/schedule, etc. Creating calendar invites, managing attendance for the events, organizing catering orders, setting up the conference rooms with audio, catering, and visual as needed o Arranging welcome lunches, welcome breakfasts, and other lunch or breakfast meetings Expenses o Track and manage all expenses from the corporate credit card o Create expense reports, managing receipts from leadership travel, submitting reports weekly/monthly (as needed) for non-corporate card charges o Keep track of all fees related to corporate card Special projects include assisting with document review and edits, applying signatures to documents other teams provide, power point editing and formatting, etc. Assist when possible during urgent technical issues that may arise, including issues with calendars, or accessing applications. This includes also getting in touch with IT Calendar Management Check calendar daily for conflicts Expenses via OKTA /Concur

25-35 hours/week | Hybrid (Atlanta-based preferred) We're looking for a proactive, detail-oriented, and highly organized Executive Assistant to support a busy leader of a dynamic family office. This is a part-time role (25-35 hours/week) with a flexible schedule. While much of the work can be done remotely, the ideal candidate will be based in Atlanta and available for occasional in-person meetings or errands when needed. This role blends traditional executive assistant duties with hands-on project coordination and light financial administration. It touches both personal and professional spheres and requires someone who is equally comfortable booking travel and managing calendars as they are tracking project deliverables, filing tax documentation, and wrangling to-do lists in Notion or Asana. Key ResponsibilitiesExecutive & Administrative Support · Manage complex calendars, schedule meetings, and coordinate logistics · Handle travel planning, reservations, and itineraries · Process and organize documents, correspondence, and emails · Provide light personal support, including household admin tasks, errands (as needed), and family logistics Project & Task Management · Track multiple personal and business projects in Notion, Asana, or a similar tool · Maintain up-to-date to-do lists and follow-ups across domains · Help manage recurring and one-off commitments (e.g. subscriptions, renewals, deadlines) · Keep track of outstanding payments or receipts related to various initiatives Financial & Compliance Administration · Coordinate and file annual real estate tax payments · Manage annual compliance filings for real estate holdings · File healthcare reimbursement claims and maintain related records · Maintain spreadsheets for expenses, tax documents, and payments · Liaise with accountants, attorneys, and other service providers when needed What We're Looking For · Atlanta-based preferred; hybrid role with occasional in-person needs · 5+ years of relevant experience supporting a senior executive or entrepreneur · Highly organized with excellent follow-through and attention to detail · Proficient in Notion, Asana, or other task/project management tools (bonus if ADHD-friendly!) · Strong spreadsheet and document management skills · Ability to work independently and handle a wide range of responsibilities · Excellent written and verbal communication skills · Trustworthy, discreet, and comfortable navigating both personal and professional matters Work Environment & Flexibility · This is a part-time role with a flexible weekly schedule · Most tasks can be done remotely, with some in-person needs in the Atlanta area · Compensation is competitive and based on experience

Immediate need for a talented Assistant/Staff GIS Systems Specialist. This is a 12+ Months contract with possible extension opportunity with long-term potential and is located in Atlanta, GA (Onsite). Please review the job description below and contact me ASAP if you are interested. Job ID:25-64858 Pay Range: $30 - $35/hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location). Key Responsibilities: Produce technical specifications, project approach, cost estimates and schedules. Develop and review GIS mapping and data collection tasks. Utilize various software packages and information from various sources (MS Access databases, MS Excel spreadsheets and documents such as deeds, field notes etc.) to create GIS maps to support field personnel as well as for deliverables. Perform digital feature extraction from multiple data sources. Execute projections and transformations for project deliverables. Support GIS system needs and requirements to implement improved work methods. Create and update new and existing GIS maps and map layers and GPS data edition and representation using ArcGIS in support of field surveys. Collect GPS data and post-processing for high accuracy data specifications. Support GIS metadata creation. Design extensions and add-ins for GIS applications such as ESRI ArcGIS Explorer for in-house use. Perform land survey records search, ownership data research from various sources. Support georeferenced Raster and Vector data. All other duties as assigned. Performs other duties as assigned. Complies with all policies and standards . Key Requirements and Technology Experience: Key Skills:ArcGIS Pro, ArcGIS Online (AGOL), and other GIS tools for mapping, spatial analysis, and data visualization . Bachelor Degree in GIS, geography, environmental science, or closely related natural science field and 4 years of related professional experience Required or Associate Degree and 6 years of related professional experience Required or 8 years of related professional experience Required Experience working in ArcPro and AGOL required. Basic GIS skills, including data analysis abilities. Excellent written and verbal communication skills. Strong analytical and problem-solving skills. Proficient computer skills including Microsoft Office suite. Prior GPS and applicable natural science field experience a plus . Our client is a leading IT Industry, and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration. Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, colour, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. By applying to our jobs you agree to receive calls, AI-generated calls, text messages, or emails from Pyramid Consulting, Inc. and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here.

A prominent healthcare organization that specializes in providing a wide range of clinical services and physician staffing solutions across various healthcare settings with a mission to improve patient care is looking for an Executive Assistant. The role is in office. The role provides support to assigned executive(s) and provide back up support for other key executives of the Company. There are a group of EAs that work in conjunction to support the C-level executives. The office is near the intersection of Perimeter Center West and Perimeter Center North. About the Job: Compose presentations and correspondence based on knowledge of policy and personal discretion Modify form letters to fit varying situations Coordinate information flow and inter-office communication, records, etc. Schedule and coordinate executive meetings and appointments Arrange executive travel arrangements which includes full travel itinerary (i.e., airline, lodging, dining, ground transportation) Create and design spreadsheets Interact with a diverse group of important external callers and visitors, as well as internal contacts at all levels of the company Maintain the calendars for assigned executive(s) and others as required Provide high level support including typing, composing and proofreading correspondence, indexing, and filing documents Sort incoming mail determining priority for handling Maintain inventory of office supplies, business forms and letterhead and maintenance of equipment Maintain confidentiality Reports any real or suspected violation of the corporate compliance program, company policies and procedures, harassment, or other prohibited activities in accordance with the reporting policies of the company Obtains clarification of policy whenever necessary and may use the resources available through the Compliance, Human Resources or Legal Department About You: Minimum of 5 years of experience in a related support position BA/BS from a college or university a plus Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook) Dynamic and proactive comfortable in a fast-paced environment. Polished, professional demeanor Proactive go-getter; no task is too big or too small Outstanding communication skills Salary, Benefits (medical, dental, vision), FSA, HSA, 401K, Life Insurance, Paid Vacation

Executive Administrative Assistant Contract Role (12 Months, possible to extend or convert) Pay Range: $35-$39/hour Banking & Financial Industry We're seeking a highly organized Executive Administrative Assistant to support senior/C-level executives in a fast-paced financial environment. This is a contract role (12 months) with potential for permanent placement. Key Responsibilities: Manage calendars, coordinate meetings, and resolve scheduling conflicts. Handle phone calls with professionalism and discretion. Plan events, arrange travel (domestic/international), and process expense reports. Assist with onboarding/offboarding, team platforms, and office support. Create and format documents using Microsoft Office Suite and Adobe Pro. Support ad-hoc projects and collaborate with cross-functional teams. Qualifications: 5+ years' experience supporting C-level executives (financial services/banking/insurance industry preferred). Experience in large organizations is mandatory! Bachelor's degree preferred. Proficient in Microsoft Office Suite, with knowledge of O365/Teams a plus. Strong organizational, communication, and multitasking skills. Experience with Concur, SharePoint, Fieldglass, or Ariba is a bonus.

Do you have experience working in customer services, associations, or want to learn? Are you detail-oriented, have good software skills, and like working with people? Put your experience to work at ASHRAE, an international nonprofit engineering society! We have an immediate opening for a Member Contact Assistant on our member contact team. The position supports maximizing the member/customer experience in a timely, informative, and etiquette-driven manner through responses to queries received through face-to-face interactions, telephone calls, email messages, and outbound communications campaigns. Database, Excel skills, high school diploma, with some college preferred. 1-2 years customer service experience in an association environment (call center), or equivalent. Good organizational skills. Excellent verbal and written communication skills. Ability to maintain composure and remain calm under pressure. Desire to help internal and external customers. In return for your skills, ASHRAE provides a flexible work schedule, competitive salaries, and excellent company-paid benefits including paid holidays, sick time, & vacation. We offer employee dental, vision, life, and disability insurance paid at 100%, and employee medical is paid at 90%. We have an outstanding 401(k) plan, an employee assistance program, and free parking. Our state-of-the-art, environmentally friendly non-smoking office is located in Peachtree Corners near shopping and restaurants, overlooking a lake along the new Greenway Path in Technology Park. We invite you to check out our website at ************** to learn more about us. Let ASHRAE be the right place to share your skills and enhance your résumé. Please send your résumé directly to *************. Subject line MUST INCLUDE: Attn: Member Contact Assistant. ASHRAE is an Equal Opportunity Employer, and all ASHRAE staff must show proof of being fully vaccinated against COVID-19. No calls, please.

We are seeking a highly organized and proactive Temporary Executive Assistant to provide high-level administrative support to our senior leadership team. This role requires someone who can hit the ground running, handle confidential information with discretion, and manage multiple priorities in a fast-paced environment. The ideal candidate is a strong communicator with a keen eye for detail and a flexible, solutions-focused mindset. Key Responsibilities: Provide direct administrative support to one or more executive-level leaders Manage calendars, schedule meetings, and coordinate appointments across time zones Prepare meeting agendas, take minutes, and follow up on action items Book travel arrangements, accommodations, and itineraries Handle expense reports and invoice processing Assist with the preparation of presentations, reports, and other executive-level documents Communicate on behalf of the executive(s), both internally and externally Maintain strict confidentiality and discretion at all times Support ad hoc projects and tasks as needed Qualifications: Proven experience supporting C-suite or executive-level leaders Strong organizational and multitasking skills Excellent written and verbal communication Proficiency with Microsoft Office Suite, Google Workspace, and calendar management tools Ability to maintain professionalism under pressure Comfortable working independently and adapting to changing priorities Bachelor's degree preferred or equivalent experience

A leading financial services firm is seeking experienced and highly organized Executive Assistants to provide top-tier support to senior executives. The ideal candidates will possess exceptional communication, time management, and problem-solving skills, as well as the ability to thrive in a dynamic, fast-paced environment. Key Responsibilities: Provide administrative support to executives, including calendar management, travel arrangements, meeting coordination, and expense reporting. Serve as the first point of contact for internal and external communications, maintaining professionalism and confidentiality. Prepare reports, presentations, and correspondence as needed. Coordinate and manage complex schedules, including resolving conflicts and prioritizing commitments. Assist with event planning, client meetings, and other corporate functions. Ensure timely and accurate delivery of projects and administrative tasks. Qualifications: Bachelor's degree or equivalent experience. 3+ years of administrative experience in financial services or a corporate environment. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent verbal and written communication skills. Ability to manage multiple priorities while maintaining attention to detail. Strong interpersonal skills and the ability to collaborate effectively with diverse teams. Schedule and Roles: There are five openings available across three requisitions: 2 roles: 11:00 AM - 8:00 PM 2 roles: 9:00 AM - 6:00 PM 1 float role: 9:00 AM - 6:00 PM, providing coverage as needed

Executive Assistant / Personal Assistant to Chief Revenue Officer (CRO) Reports To: Chief Revenue Officer (CRO) About the Role We're looking for a highly organized, detail-obsessed, and proactive Executive Assistant to support our Chief Revenue Officer (CRO). This is not your average admin role-you'll be the CRO's right hand, managing a fast-paced calendar, prepping for high-stakes meetings, and ensuring every detail is handled so the CRO can focus on driving growth. Key Responsibilities Calendar & Schedule Management: Strategically manage the CRO's schedule, proactively resolving conflicts and ensuring alignment with priorities. Travel Coordination: Plan, book, and manage domestic and international travel-including itineraries, accommodations, and logistics. Meeting Prep & Follow-Up: Prepare briefing materials, agendas, and presentations for internal and external meetings. Take detailed notes and manage action items. Email & Communication Management: Monitor and draft responses for high-volume inboxes. Prioritize critical messages and flag urgent issues. Project Support: Help drive special projects, conduct research, and create presentations or reports as needed. Personal Assistant Tasks: Handle occasional personal errands, reservations, gifts, and other administrative support as needed. Confidentiality & Discretion: Handle sensitive information with the highest level of confidentiality and professionalism. About You 5+ years of experience supporting C-level executives, ideally in high-growth or fast-paced environments. Expert at juggling multiple priorities and staying calm under pressure. Sharp written and verbal communication skills. Tech-savvy-proficient in Microsoft Office, Google Workspace, Zoom, Slack, and calendar management tools. Highly organized, anticipatory, and a natural problem solver. Comfortable interacting with stakeholders at all levels-internal and external. Discreet, trustworthy, and adaptable with a “no task too small” mindset. Bonus If You Have Experience supporting a CRO, CCO, or senior Sales/Revenue leader Background in SaaS or startup environments Event planning or project management experience

LHH is seeking an Executive Assistant will provide high-level administrative and communications support to the CEO and the executive leadership team. This role involves interacting with both internal and external parties with a high level of professionalism, representing the organization positively. Key Responsibilities: Manage scheduling, calendars, and meetings for the CEO and the executive leadership team as requested. Resolve any scheduling issues and organize complex calendars. Manage a regular internal communications rhythm, including scheduling town hall meetings, business updates, and distributing internal messages. Serve as a professional interface to the board of directors and other external partners. Prepare Word, Excel, and PowerPoint presentations, agendas, reports, special projects, and other documents in support of organizational objectives. Assist in preparing and managing presentations and decks for the CEO and Executive Leadership Team. Provide overall office management with building management, mail, supplies, and other support as required. Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with. Be responsive to emails, texts, and phone calls, including contact outside normal business hours. Screen incoming calls, take and deliver accurate messages, and refer non-routine calls to the appropriate staff. Arrange travel and accommodations for executives and prepare expense reports. Conserve the Executive's time by researching, collecting, and analyzing information in advance as needed. Skills and Qualifications: Bachelor's degree required. 5+ years of related experience in an executive assistant role supporting C-Level executives. 3 years of experience creating communication and presentations for organization-wide distribution. Impeccable professionalism and strong written and verbal communication skills. Outstanding organization, administrative, and coordination skills. Ability to manage multiple priorities and work effectively in a fast-paced environment with people across multiple locations. Ability to interface positively and effectively with people both internally and externally. Exceptional attention to detail and accuracy. Ability to work independently and solve problems as needed. Job Type Contract to Hire

Allison-Smith is a premier electrical contracting, communications, engineering, and technology firm and we have been one of the South's leading electrical contractors for 80 years. Projects range from $100 to $200M in many different submarkets of commercial and industrial work. Our clientele includes Fortune 500 companies like Coca-Cola, Facebook, Google, and Microsoft, to name a few. Our Purpose. "We build problem solvers." Our Core Values. Care, Leadership, Success We are a company of high performing problem solvers. If you consider yourself a problem solver, team player, strong organizer, strategic thinker with excellent communication skills, and a great attitude where it's infectious, we'd like to meet you! If you are full of energy, hard-working, easy-going, innovative, and have a desire to be an integral part of our professional team, keep reading! Job description. We are looking for a passionate, self-motivated, and dedicated administrative assistant to support our on-site project team. You must be comfortable working at a construction job site, independently, as well as part of a team, in a fast-paced environment with tight deadlines. Responsibilities and role. Construction document management: Manage related job documents and forms in coordination with foreman, and office staff. Device management: Support device management of company assigned smartphones, MS Tablets, MiFis, and iPads in coordination with primary office managers and IT; includes assisting field users with updates and troubleshooting. Field representative and labor support: Provide administrative support to field team. Crew structure: Maintain accurate manpower list. Equipment buggy tracking: Manage in coordination with field representatives. New hires: Process new hire paperwork (Payroll forms, I9, W4, company forms) Personnel files: Maintain employee files / records - submit copies to field operations department. Record management: Manage records for construction equipment on site (forklifts, ladders, electrical supplies). Supplies: Order, track, and manage field representative supplies as requested. Update field trackers: Manage in coordination with field representatives. General administration tasks: General typing, emails, filing and internet navigation. Handle day-to-day administrative office needs. Manage job site inquiries/calls, faxes, and personnel requests. Meetings: Coordinate and schedule meetings on behalf of field foreman or office staff. Catering: Coordinate and schedule lunch orders and/or food delivery or pick up on behalf of field foreman or office staff. Job forms, logs, and lists management: Manage and maintain referenced documents: Forms: Load Schedule of Values Manpower: Manage and update Labor Counts and Manpower Lists Staff contact and company assigned devices: Maintain and update contact/device of project staff. Job reports: Produce and maintain daily/weekly/monthly job reports. Daily reports: Coordinate daily reports. Job reports: Compile, compose, collect data, and submit in a timely manner. Look ahead reports: Compile 6/12/20 reports for time sensitive submission. Meeting minutes: Attend required meetings to take minutes, notes, and compose in electronic file for distribution and filing. Liaison: Act as liaison and provide necessary support to AS staff, client(s), vendors, and other contractors associated to the project by maintaining the flow of information and coordination of schedules. Administrative: Support device management efforts in collaboration with executive assistant and IT. Field Operations: Support new hire, terminations, and labor related processes on behalf of lead foremen. Job Site Personnel: Liaison to client, contractors, and vendors to provide various requests and information. Project Managers: Provide administrative support to job site project management team. Manpower management: Support field operations team in fulfilling job site hiring and terminations by maintaining the flow of information and coordination of schedules. New hire orientation: Support new hire onboard orientation process in collaboration with manpower manager(s). Employee separations: Process and submit termination / lay off forms to field operations on behalf of foreman. Material orders and deliveries: Manage and coordinate material orders and deliveries to ensure accurate and timely delivery to the appropriate individuals. Office supplies and small equipment: Order, track, and manage office supplies, and small office equipment. Permits and inspections. Request and manage electrical permits and inspections on behalf of lead foremen. Recordkeeping and files: Manage project records and files. Contract/Master documents: Assist with the handling and filing of contract / master documents. Project Manager files: Organize PM files (physical or digital). Field Representative files: Maintain field employee write ups and other field documentation such as upcoming training, scheduling, and attendee lists. Site access authorization and approvals: Process site access requests prior to site visits for visitors and/or employees - includes following security procedures and process badges. Shipping and receiving services: Coordinate Courier, FedEx, FedEx Freight, and UPS other shipping and receiving requests. Timekeeping and Payroll: 1. Provide timekeeping support to approximately 50 supervisors using a dedicated app. 2. Assist supervisors with: . Clocking in and out of employees via the app. . Managing and resolving exceptions identified by the app. . Backfilling or correcting missed clock-ins or clock-outs. 3. Support supervisors and project managers in the final submission of timesheets to payroll, including: . Coordinating the review and resolution of all timekeeping exceptions. . Ensuring all entries are accurate and ready for payroll processing, with guidance from app-generated insights. Technical skills required. MS Office Suites + MS Teams Key job functions required. Adaptability Attention to detail Customer service Diligence Effective communication Multi-tasking Organization Problem-Solving Professionalism Task Management Time Management Benefits. We offer a competitive compensation package, including salary, benefits, and opportunities for professional growth within a collaborative and innovative work environment. Paid Medical, Disabilities, and Life Critical Illness, Dental, Life, Vision, and EAP Onsite Fitness Center and Health and Wellness Program 401k Retirement & Profit Sharing + Financial Advisory Services Paid Holidays and Vacation Paid Training and Development Equal Opportunity Employer. Allison-Smith Company is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees. Resumes. To apply, please submit your resume, cover letter, and any relevant certifications to ************************.

Project Management Collaborate closely and effectively with the executive to keep them well-informed of upcoming commitments and responsibilities. Maintain detailed records of action items assigned to and by the executive. Skillfully prioritize conflicting needs and handle matters expeditiously and proactively. Oversee assigned projects from inception to successful completion, often under tight deadlines. Collaborate with other departments to collect, analyze, and interpret data for trend identification and informed decision-making. Champion process improvement initiatives to enhance organizational efficiency. Manage, track, and coordinate projects and special assignments to meet objectives. Partner with and delegate work to the admin team when assistance is required and diligently follow up on results. Meeting & Calendar Management Maintain an active and meticulously organized calendar for appointments, meetings, conferences, and events. Expertly organize and schedule meetings, telephone/video conferences, and industry events. Compile essential documents for both local and travel-related meetings, ensuring seamless meeting preparation. Facilitate executive access and approval for meetings and office resources. Prepare and provide necessary reports and notes before routine meetings to ensure productive discussions. Represent the executive at meetings in their absence, showcasing a keen understanding of their needs and priorities. Collect and distribute meeting agendas as required, ensuring meeting objectives are met. Ensure the presence of all required attendees for executive meetings. Conduct pre-testing of conferencing and video equipment before executive meetings to prevent technical disruptions. Email & Communication Management Efficiently manage and maintain executive email accounts. Optimize executive time by skillfully handling correspondence, drafting letters and documents, and prioritizing communications. Respond to or direct inquiries, ensuring timely and appropriate responses. Safeguard confidential information with unwavering diligence. Act as the primary point of contact, communicating on behalf of the executive with a wide range of stakeholders, including managers, vendors, customers, partners, potential hires, and employees. Bridge communication gaps between the executive's office and internal departments to ensure seamless operations. Keep the executive well-informed about environmental issues and updates. Cultivate and maintain valuable client relationships. Travel & Expense Management Expertly plan and execute all travel arrangements for executives and occasionally for other team members. Organize travel plans, itineraries, and agendas, including coordination of corporate jet travel, transportation, lodging, and meeting accommodations. Register executives and team members for industry events and create comprehensive group travel plans. Prepare AFE (Approval for Expense) forms for executive approval, ensuring efficient expense management. Compile and meticulously manage executive expense reports for reimbursement. Skillfully administer executive credit card reconciliation to maintain financial accuracy. Process and diligently approve expense reports for the executive's direct reports, with strict compliance monitoring. Manage and optimize executive travel rewards programs for maximum benefit. Ensure timely payment of expenses, and promptly report non-compliant expenses with supporting details. Recommend audits for recurring expense violations to mitigate future risks. General Administrative Assistance Document and organize meeting notes efficiently. Generate, format, and manage information, ensuring accuracy in data input and editing. Provide essential support for personal tasks and errands as required. Contribute to the meticulous planning and execution of company events. Actively participate in corporate initiatives within the admin team. Maintain comprehensive executive contact lists for seamless communication. Extend a warm welcome to guests and customers, both in person and over the phone. Implement and manage an organized filing and retrieval system for historical documents and conversation references. Compile, format, edit, and distribute monthly/quarterly reports to key stakeholders. Offer expert technical support for smart phones, tablets, and laptops. Ensure data integrity through database backups and electronic file maintenance. Facilitate the training of staff members on various administrative tasks. Conduct negotiations with suppliers, oversee procurement, and manage office equipment maintenance. Make informed and authorized business decisions to streamline operations. Process check requests for company expenses payable to vendors. Desired Skills and Experience The Executive Assistant role is a pivotal position that demands exceptional critical thinking skills and the ability to navigate intricate, matrixed decision-making landscapes to provide unwavering support to our esteemed C-level executives, including the CEO, CIO, CFO, COO, CIO, CAO, and more. In this dynamic role, you will support our Chief Operating Officer and will be entrusted with sensitive and confidential information, serving as the gatekeeper for incoming and outgoing communications on behalf of our executives. You will exercise sound judgment to make authorized business decisions, and your responsibilities will extend to reading, researching, and routing correspondence, as well as meticulously recording meeting notes when our executives are unavailable. Your direct correspondence will include our internal leadership and extend to managers, vendors, customers, and partners. This role is not just about administrative support; it's about being the driving force behind our executives' success and the smooth operation of our office environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

JUDICIARY SECRETARY - STATE CT CLASSIFICATION TITLE: Judiciary Secretary PURPOSE OF CLASSIFICATION Performs responsible secretarial, administrative, and paralegal work for a Court Judge. Duties include scheduling hearings; recording hearings and writing court notes; preparing orders, correspondence, and other documents; scheduling and coordinating activities involving the judges' calendar; and performing varied administrative support functions such as monitoring the office budget, maintaining office files and supplies, receiving and distributing mail, and receiving calls and visitors. Work is performed under the general supervision of a Judge in Superior, State, Magistrate or Juvenile Court. ESSENTIAL FUNCTIONS The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. Schedules hearings, motions, jury and non-jury trials, and other legal proceedings; prepares calendars and distributes to prosecutors, probation officers, jail, court reporters, attorneys, and legal parties; coordinates bailiff work schedules and bailiff payroll for bailiffs; schedules part-time or fill-in judges as needed. Prepares mail and files hearing notices. Tracks and submits reports for payroll on all part-time judges and staff. Coordinates court reporters' invoices for payment. Attends and records hearings; takes notes regarding court proceedings; prepares legal documents, orders, correspondence, letters, and documents. Receives incoming correspondence requests for court appointed attorneys, motions, and other legal documents and/or requests; opens, sorts and distributes mail; refers pleadings, motions, and other documents requiring the judge's attention; drafts responses to incoming mail as appropriate; and prepares outgoing mail. Maintains department records, such as case records, decisions, orders, etc.; retrieves information from files as requested; prepares reports such as caseload statistics; and submits /disburses reports as appropriate. Manages judge's schedules; screens all visitors and callers; provides information and assistance when appropriate; and forwards call or visitor at judge's convenience. Serves as administrative liaison between judge and attorneys, court personnel, County officials, other judges, etc. regarding legal issues, calendars proceeding schedules, etc. Circulates documents and obtains signatures from necessary parties. Orders office supplies as needed or requested. Maintains budget information and other department financial information; prepares procurement requisitions as needed; and arranges for the repair and maintenance of office equipment. ADDITIONAL FUNCTIONS Performs other related duties as required. MINIMUM QUALIFICATIONS High School Diploma or GED; supplemented by three (3) years of experience providing secretarial/clerical support in a legal environment; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. ADA COMPLIANCE Physical Ability: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station. Sensory Requirements: Some tasks require the ability to perceive and discriminate sounds and visual cues or signals. Some tasks require the ability to communicate orally. Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions. Clayton County, Georgia, is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. To download a copy of this job description click here. Position : 4035 Type : INTERNAL & EXTERNAL Location : STATE COURT Grade : GRADE 17 Posting Start : 04/17/2025 Posting End : 12/31/9999 MINIMUM SALARY: $41,488.76

div class="job Desc"pspan ":="" 10.0pt"=""PGAL is an international design firm specializing in architecture, interior architecture, engineering, and planning for a diverse group of public and private sector clients. Our culture is energetic, collaborative, and open, and we offer the opportunity to work on a wide range of project types. PGAL is an ideal place to build a career and develop skills in administration, design, project delivery, entrepreneurship, leadership, and life./span/p pspan ":="" 10.0pt"=""We are seeking a reliable and detail-oriented Office Administrator/Marketing Assistant responsible for various administrative duties requiring a thorough knowledge of office routines to support the activities of management, office staff, and marketing efforts. /span/p pstrongspan ":="" 9.0pt"=""Responsibilities:/span/strongbr/ span ":="" 10.0pt"=""Include, but not limited to,br/ - Assist principals and staff in all administrative functionsbr/ - Answer/direct all incoming phone calls and greet all office visitors professionally and courteouslybr/ - Maintain and assist with paper and electronic filesbr/ - Coordinate meetings, presentations, travel, client management, and conference calls/spanbr/ strongspan ":="" 9.0pt"=""-/span/strongspan ":="" 10.0pt"="" Assist with tracking and researching future clients, projects, markets, staff, etc.br/ - Assist with logging all RFIs and shop drawings in Newforma/spanbr/ span ":="" 10.0pt"=""- Prepare contracts, AIA documents, and proposals/spanbr/ span ":="" 10.0pt"=""- Partner with the Accounting Department for all invoicing/spanbr/ span ":="" 10.0pt"=""- Partner with the Marketing Department on proposals, conference attendance/coordination, office graphics, project photography, etc./spanbr/ span ":="" 10.0pt"=""- Maintain building security by following procedures and maintaining a clean reception areabr/ - Receive and distribute daily mail and notifications for packagesbr/ - Prepare outgoing mail and arrange for outgoing deliveries by courier and FedExbr/ - Assist with office meetings, schedule lunch-n-learns, order food, and special in-house eventsbr/ - Daily set-up, clean-up, and restocking of departmental kitchen supplies; clean out refrigerator weeklybr/ - Monitor and maintain office and kitchen/coffee suppliesbr/ - Coordinate and maintain offsite storagebr/ - Coordinate vendor maintenance and repairbr/ - Other duties as assigned/span/p pstrongspan ":="" 9.0pt"=""Qualifications:/span/strongbr/ span ":="" 10.0pt"=""- Must be a reliable self-starter and have a strong service-oriented demeanorbr/ - High school education or equivalent/spanbr/ span ":="" 10.0pt"=""- 3+ years of relevant experience in A/E/C or allied industry preferredbr/ - Proficient in Microsoft Word, Excel, Outlook, Adobe Creative Suite (InDesign preferred)br/ - Experience with graphic design, AIA contracts, and Newforma is a plusbr/ - Experience in a busy office environmentbr/ - Must present a professional presence and demeanor that is reflective of a corporate office environmentbr/ - Excellent verbal communication skills and phone etiquettebr/ - Ability to work at a fast pace, handling multiple tasks efficiently and on timebr/ - Must be perceptive with the ability to communicate professionally, relating to individuals at all levels within the firmbr/ - Must have the ability to work in a team-oriented environment, with the capability of identifying and solving problemsbr/ - Must be legally authorized to work in the United States for any employer without sponsorship/span/p pspan ":="" 10.0pt"=""PGAL offers a comprehensive benefits package that includes medical, dental, vision, disability, life, flexible spending accounts, a 401(k), and profit sharing. We also offer PTO and paid family leave./span/p pspan ":="" 13.3333px"=""If you are highly motivated, detail-oriented, and enthusiastic, able to prioritize, organize, and maintain a positive attitude in a fast-paced environment, please apply./span/p pspan ":="" 10.0pt"=""An Equal Opportunity Employer/Veterans/Disabled/span/p pspan ":="" 10.0pt"=""PGAL is a VEVRAA Federal Contractor/span/p /div