Administrative Assistant Jobs in Austin, TX

G.A. Rogers & Associates has partnered with our Austin, Texas-based client in search of a highly organized and proactive Executive Assistant to provide comprehensive support to their CEO. The ideal candidate will excel at managing the CEO's schedule, ensuring that their work is well-organized and prioritized, and will assist with various administrative tasks to help our executive office run smoothly. This opportunity will require ~20% travel. $70,000-$85,000 - Salary Key Responsibilities: - Efficiently manage the CEO's calendar, scheduling appointments, meetings, and travel arrangements. - Proactively identify and resolve any scheduling conflicts to make the best use of the CEO's time. - Serve as the primary point of contact for the CEO, screening and prioritizing incoming communications and inquiries. - Handle a variety of administrative tasks, including drafting correspondence, preparing reports, and managing expenses. - Anticipate the CEO's needs and provide proactive support to ensure their daily activities proceed without a hitch. - Attend meetings with the CEO, take detailed notes, and prepare summaries and action points for follow-up. - Track deadlines, deliverables, and action items to help the CEO stay prepared for upcoming commitments. - Assist in coordinating and executing special projects and initiatives as directed by the CEO. - Maintain confidentiality and discretion while handling sensitive information related to the executive office. Qualifications: - A bachelor's degree in business administration, communications, or a related field is preferred. - Proven experience as an executive assistant or a similar role, especially supporting C-level executives, is highly desirable. - Exceptional organizational skills with the ability to multitask and prioritize effectively in a fast-paced environment. - Strong attention to detail and accuracy in all areas of work. - Ability to travel ~20% - Excellent written and verbal communication skills, with the ability to interact professionally with both internal and external stakeholders. - Proficiency in Microsoft Office Suite and other relevant software applications. - Ability to exercise discretion and maintain confidentiality with sensitive information. - Flexibility and adaptability to meet changing priorities and deadlines. - A positive attitude, strong work ethic, and a commitment to excellence.

Label PDF construction plans using Bluebeam software, highlighting items the estimators included in the bid take-offs and adding the pre-generated cost codes for items contained within the project scope. Organize and compile the relevant documentation, including plan take-offs, details, RFIs, and other estimator-provided data, into comprehensive for-construction documentation to be referenced during the construction phase. Ensure the accuracy and consistency of project data transferred from estimator take-offs to the construction plan set. Collaborate with estimators, project managers, and field teams to address any inconsistencies or gaps in the preconstruction data. Assist in tracking and documenting revisions, updates, and changes to project plans during the preconstruction phase. Coordinate with other departments to ensure seamless information flow and alignment with project timelines. Adhere to company standards and practices for documentation control and data management. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Tarvos Talent is seeking an Executive Assistant for an onsite role in North Austin, TX. This position offers the opportunity to provide high-level administrative support to the executive leadership team in a fast-paced environment. As an Executive Assistant, you will be responsible for managing schedules, coordinating meetings, and handling documentation for key executives. Additional duties include assisting with invoices and payroll processing, taking meeting minutes, and maintaining organized records. You will also support event planning, communicate with Board of Trustees members, and assist with PowerPoint presentations as needed. The ideal candidate will have 5+ years of experience as an Executive Assistant, with strong organizational and communication skills. Experience in healthcare is highly beneficial. Proficiency in Oracle, MS Office, and Google Suite is required, along with basic Excel skills. This role requires a proactive, detail-oriented professional who can handle multiple priorities with efficiency and discretion. For immediate and confidential consideration, please apply online at ******************** or call ************ today. You may also e-mail your resume directly to **********************.

Lead and Succeed: Business Manager Needed! Are you an experienced leader with a passion for driving business operations? We are seeking a dedicated Business Assistant to oversee our company's daily activities and ensure operational efficiency. Responsibilities Manage day-to-day business operations sales and administrative functions Develop and implement business strategies and sales plans Oversee budgeting, forecasting, and financial reporting Lead and mentor team members to achieve organizational goals Coordinate with clients and partners across the US Organize team workshops and professional development initiatives Travel as needed to meet with customers and attend events Qualifications Bachelor's degree in Business Administration or related field Proven experience in business management or similar role Strong leadership and decision-making skills Excellent organizational and multitasking abilities Proficiency with business management software and MS Office Ability to travel domestically Benefits Career advancement and leadership development programs Collaborative and dynamic work environment Access to workshops and executive training Ready to lead our business operations as a Business Manager? Apply today!

Legal Contracts Project Assistant Support 3 Legal Assistants and 1 Contracts Attorney in preparing and managing documentation for contract reviews and board meetings. Key Responsibilities: Manage the “Contracts Review” inbox, ensuring clear due dates and billing details. Collect and organize required documents from internal teams and external consultants. Track contract modifications and follow up on outstanding items. Prepare and distribute documents for board meetings, including printing and signatures. Review and edit legal documents for accuracy, style, and formatting. Research client records and maintain updated reference materials (charts, directories, calendars). Coordinate schedules, conference calls, and client communications. Independently manage multiple tasks and deadlines with minimal supervision. Qualifications & Requirements: Associate's degree required. 3-4 years of experience in a professional office setting. Strong proficiency in Microsoft Outlook, Word, and Excel. Excellent writing, proofreading, and communication skills. Ability to multitask, prioritize, and work independently in a fast-paced, deadline-driven environment. Experience with Workshare is a plus. Why Join Us? This is an opportunity to play a key role in a dynamic legal team, sharpening your legal support skills while working in a collaborative, fast-moving environment. If you're highly organized, detail-oriented, and eager to grow, we'd love to hear from you!

Key Responsibilities - Assist QS Manager by understanding basic knowledge of piping installation works - Knowledge of new construction mechanical systems process, fabrication and installation. (Preferred) - Track down Subcontractor's materials' delivery with various communications - Communicate with the Contractors' office personals, project managers, and superintendents to retrieve cost documentation. - Keep track of manpower input on site / Summarize as weekly basis - Review and provide detailed summaries of Certified Payroll, Material deliveries, transportation cost, equipment rentals and all other project related cost. - Organize data from on-site and at off-site fabrication location, for all project phases (previous, current and projected) - Verify orders and services billing items which submitted from Subcontractor - Track down the validity that are categorized from Subcontractor's per diem expense - Inspect data from subcontractor's invoices / supporting documents - Report weekly verification status to the managers - Organize manpower and labor hour documentation from site QS Apprentice Qualifications - Bachelor or Associate degrees preferred - High level of Documentation skills (Spreadsheet) preferred - Well organizational and time management skills - Ability to present expense reports on a daily, weekly and monthly basis. Key Notes - Bilingual (English, Korean) preferred - Flexible working hour preferred - Well written and verbal communication skills - Experience with large scale new construction, handling +200 field workers at peak. Benefits and Perks - Competitive Compensation: Salary and performance-based bonus (To be determined) - Health Insurance: Comprehensive medical, dental, and vision coverage - Paid Time Off : 12 days of paid vacation, and 10+ paid holidays annually - 401K

Base Salary starting at $101,000/year (DOE) + Benefits This could be the most challenging and the most rewarding position you've ever had...And more fun than any other assistant role. This role is exciting, dynamic, and fast paced. The company is growing quickly and the founder is highly active. Keeping up with his activities and A type personality isn't for everyone. If you're a high energy, motivated person that wants to grow and is up for the challenge, we want to know more about you. What you're signing up for: Get ready to dive into the world of a dynamic, passionate entrepreneur. Your main mission? Protect his time, his brand, and his financial interests-and help maximize his impact across multiple businesses and personal ventures. Great leaders rely on strong teams. This role offers a unique opportunity to elevate our CEO on both personal and professional fronts, all while gaining invaluable insights into high-level business operations. Success here isn't just about following instructions. It's about taking full accountability for your outcomes and occasionally handling after-hours and weekend calls when needed. You'll be structuring and overseeing projects of all sizes across Easy Pay Direct, other companies, and even some personal adventures. From managing complex tasks and events to coordinating business travel and planning high-profile social gatherings, you'll be at the core of what makes our operations run smoothly. In this close partnership, you'll learn Brad's voice and personality, ultimately taking the reins on most of his day-to-day tasks: scheduling, correspondence, special projects, research, errands, and more. With clear goals and effective time prioritization, you'll have the freedom to decide how to best drive our success forward. INCREDIBLE Organizational skills, Intellect, honesty, great communication and being very technically savvy are imperative. There's also nothing in this world that can replace dedication, hard work and follow through. If it looks like you'll be a good fit, your role will include (but is not limited to): Organizing & Prioritizing the ongoing, never-ending list of tasks that need to be done Both Personal & Business (from coffee to contract execution) Digital organization; Google Drive to other software platforms Making Brad look good, feel good and perform at a higher level Orchestrating travel & managing calendars for Brad and others Organizing events with local companies Organizing & keeping the EPD office awesome (clean up, supplies, organization, etc) Maintaining and creating digital assets (sheets, docs, slides, etc) Online research Interaction with a variety of entrepreneurs (warm and cold) Infrequent travel to events with Brad Real Estate management & acquisition (with guidance) The ideal candidate has these qualities: RESULTS-DRIVEN Highly organized - No really... must be unparalleled in the "being organized" category Takes great notes (your memory isn't as reliable as your laptop's) Is a solid writer - with great spelling & grammar Has Amazing attention to detail Can deal with profanity. Life's full of bullshit ;-) Is Loyal and relationship-driven Is a Multi-tasker that's very resourceful Is Reliable, Stable and a Quick learner The capacity to adapt to changing priorities and responsibilities The ability to perform duties under the stress of short deadlines Won't take things personally: it's NEVER about you! Requirements: Full-time onsite role in our East Austin office 3 years of experience supporting an entrepreneur or C-Level Executive Experience with Property Management, Business Operations and House/Family Manager a PLUS A high level of attention to detail The desire to OWN tasks and their outcomes - in and out of business hours Highly organized (did we mention that??) Positive attitude High energy Hyper-responsiveness Amazing attention to detail Benefits: Health & Dental Insurance 401(K) with company match Stocked office with snacks Unlimited upward potential Weekly company happy hours and social events We offer a dynamic and supportive work environment About EasyPayDirect: EasyPayDirect is a leading e-commerce payments company, enabling entrepreneurs to sell products online. EasyPayDirect was founded in 2012 by an Entrepreneur who understands the growing demand of e-commerce, with the vision to build a scalable, powerful online business.

Executive Assistant to the Senior Vice President of Research & Development The Executive Assistant to the Senior Vice President of Research & Development plays a critical role in ensuring the seamless operation of executive-level functions within the organization! This individual will provide high-level administrative support while maintaining the utmost confidentiality, proactively anticipating needs, and fostering a highly responsive relationship in a fast-paced and dynamic environment! Confidentiality and discretion are core to this role, as the Executive Assistant will regularly handle sensitive information and high-stakes decisions that directly impact the organization. Success in this role requires a commitment to trustworthiness, precision, and professionalism. In this Role, Your Responsibilities Will Be: Provide comprehensive administrative support to the Senior Vice President of Research & Development and other assigned leaders as needed. Handle complex calendars and coordinate scheduling, ensuring efficient prioritization and flow of information. Conduct and lead highly confidential projects with discretion and accuracy. Organize and streamline workflows, ensuring timely follow-ups, task completion, and proper documentation. Prepare and submit expense reports, process invoices, and handle office supplies and equipment. Serve as the first point of contact for internal and external inquiries, screening calls, visitors, and correspondence with the utmost professionalism and confidentiality. Schedule and organize meetings, including monthly staff meetings, off-site events, and executive-level engagements. Plan and handle all travel arrangements, including domestic and international travel, visas, itineraries, and ground transportation, ensuring alignment with organizational policies and preferences. Mentor and lead other administrative staff to ensure consistency, alignment, and operational efficiency. Organize team-building events, retreats, and morale-boosting activities to cultivate engagement and productivity. Serve as a role model and advisor for the administrative team, encouraging professional growth and collaboration. Draft, edit, and format reports, presentations, and correspondence with high attention to detail and professionalism. Communicate effectively across all organizational levels, serving as a liaison between executives, teams, and external customers. Distribute department-related information, updates, and announcements, while safeguarding sensitive data. Plan and implement executive team events, retreats, and department-wide activities. Collaborate on event logistics, including venue selection, agenda development, and post-event follow-ups. Act as a trusted advisor, providing insights, recommendations, and proactive support for decision-making processes. Coordinate cross-functional projects and initiatives, ensuring alignment with organizational priorities. Facilitate communication and collaboration between the executive team and other departments while maintaining confidentiality. For This Role, You Will Need: Experience: 7+ years of experience in an Executive Assistant role, and/or C-Suite support, with a proven ability to handle sensitive information with discretion. Education: High school diploma required (college degree preferred but not required). Technical Skills: Advanced proficiency in Microsoft Office Suite, particularly Outlook, Excel, PowerPoint, and Word. Communication Skills: Strong written and verbal communication skills, with the ability to craft polished correspondence, presentations, and reports. Organizational Skills: Exceptional attention to detail, with the ability to handle multiple deadlines and prioritize effectively in a fast-paced environment. Professionalism: Demonstrated ability to maintain absolute discretion, confidentiality, and sound judgment in high-pressure situations. Adaptability: Flexible and responsive to changing priorities and time pressures. Who Are You: You thrive in dynamic environments and effectively manage competing priorities. You are proactive and anticipate needs before they arise You excel at maintaining confidentiality and handling sensitive information with the utmost discretion. You collaborate with diverse teams and personality types to achieve goals. You bring a positive, collegial attitude to your work and foster strong relationships across all organizational levels. Our Offer To You: We recognize for our organization to support a diverse workforce, we must focus on employee wellbeing. We know that to do your best work, you must have flexible, competitive benefit plans to meet you and your family's physical, mental, financial, and social needs. We provide a market leading 401(k) and profit-sharing plan, a variety of medical insurance plans, with dental and vision coverage, family formation benefits in addition to paid parental leave (maternal and paternal), Employee Assistance Program, tuition reimbursement, employee resource groups, recognition, and much more. Our culture prioritizes work-life balance and offers flexible time off plans, inclusive of vacation, holiday and sick leave. Our goal is to offer a strong benefits foundation while allowing employees the flexibility to choose options that best suit their needs. At Emerson, we are committed to fostering a culture where every employee is valued and respected for their unique experiences and perspectives. We believe a diverse and inclusive work environment contributes to the rich exchange of ideas and diversity of thoughts, that inspires innovation and brings the best solutions to our customers. This philosophy is fundamental to living our company's values and our responsibility to leave the world in a better place. Learn more about our Culture & Values and about Diversity, Equity & Inclusion at Emerson. Our training programs and initiatives focus on end-to-end development, from onboarding through senior leadership. We provide a wide range of development opportunities, including face-to-face and virtual training, mentorship and coaching, project management, and on-the-job training.

It's about supporting people, our people. Are you known as an organized individual? Do you enjoy working independently and with a team? Do you find yourself creating a task list daily? If so, then the Administrative Assistant II role may be right for you! At Frost, it's about more than a job. It's about having a flourishing career where you can thrive, both in and out of work. At Frost, we're committed to fostering an environment that reflects our values and encourages team members to be the best they can be. In joining our adaptable, integrity-driven team, you'll become part of Frost's 155-year legacy of providing unparalleled banking services. Who you are: As an Administrative Assistant II, you provide support to managers and other employees by handling a variety of tasks to ensure that all interactions between the organization and others are positive and efficient. You enjoy working cross-functionally with other lines of business in the organization and you take this as an opportunity to build long lasting relationships with all individuals in the organization. You have the ability to prioritize projects, resolve problems, and pay attention to detail. Most importantly, this role is about building trust through every interaction and doing it with integrity, caring and excellence in mind. What you'll do: Provide administrative support to the Trust team Process financial transactions/data entry Answer phone calls and write e-mail correspondence Respond to routine customer and internal account inquiries, performing necessary research and following up in a timely manner Use basic Trust and Tax knowledge to assist others in the department with client support Maintain documentation and files on accounts Independently perform administrative work specific to the established department processes Work cross functionally with multiple lines of business to appropriately escalate issues and inquiries Rely on detailed knowledge of department procedures to accurately perform reconciliation duties Provide calculated data to your team in an easily digestible way upon request You champion Frost's philosophy and core values in the work you do by caring for your clients and employees, having a willingness to do more than you're asked because it's the right thing to do, and doing so with excellence What you'll need: Demonstrated attention to detail Working knowledge of business specific programs and applications Strong organizational skills Exceptional customer service skills Excellent written and verbal communication skills Proficiency in Microsoft applications Our Benefits: At Frost, we care about your health, your family, and your future and strive to have our benefits reflect that. This includes: Medical, dental, vision, long-term disability, and life insurance 401(k) matching Generous holiday and paid time off schedule Tuition reimbursement Extensive health and wellness programs, including our Employee Assistance Program Referral bonus program + more! Since 1868, Frost has dedicated their expertise to provide exceptional banking, investment, and insurance services to businesses and individuals throughout Texas. Frost is one of the 50 largest U.S. banks by asset size and is a leader in banking customer satisfaction. At Frost, it's about being part of something bigger. If this sounds like you, we encourage you to apply and see what's possible at Frost.

Replies within 24 hours Benefits: Company parties Competitive salary Dental insurance Health insurance Opportunity for advancement Job SummaryExecutive Personal Assistant - Construction Industry Apex Multifamily Builders - Commercial/Multifamily Construction Company Seeking a highly capable Personal Assistant to provide dedicated support to our company executive. The ideal candidate will be adaptable, discreet, and able to anticipate needs while managing both professional and personal tasks with excellence. Key Responsibilities: Manage complex personal and professional calendars, including travel arrangements and other business commitments Handle confidential correspondence, emails, and phone calls Coordinate meetings, conferences, and client entertainment Process expense reports and manage personal/business receipts Oversee household management tasks when needed (vendors, maintenance, scheduling) Arrange travel logistics including flights, hotels, and transportation Act as the primary point of contact between executive and internal/external stakeholders Assist with personal errands and special projects as needed Manage construction office administrative tasks and document organization Requirements: 3+ years experience as a personal assistant, preferably in construction or real estate Exceptional discretion and professionalism Available for occasional evening/weekend work when needed Strong problem-solving abilities and proactive mindset Excellent communication and interpersonal skills Valid driver's license Flexibility to travel occasionally if required Proficient in Microsoft Office Suite Benefits: Competitive salary Comprehensive health benefits Paid time off and holidays Professional development opportunities Responsibilities Schedule appointments and maintain a realistic, accurate calendar Answer and screen calls Run errands, as needed Order essential and non-essential supplies Work closely with many different people to ensure everyone is on the same page Qualifications Exceptional communication and interpersonal skills Strong organizational skills The ability to multitask well The ability to work well independently and within a team environment Compensation: $45,000.00 - $65,000.00 per year Apex Multifamily Builders is your choice for construction projects for multifamily and commercial properties. Apartment communities renovations and restorations. Property maintenance and management. Roofing and flooring fixtures/repairs. Miscellaneous builds and parking structures repairs. Storage tank inspection, engineering, and maintenance. Much more services.

Join Our Team as an Administrative Assistant in Austin, TX! Are you ready to make a real impact in a company that values collaboration, creativity, and growth? Since 1967, Joe W. Fly Company has been a leader in air filtration products and services, and we're looking for a proactive and detail-oriented Administrative Assistant to join our Austin, TX team. This role is ideal for someone who thrives in a fast-paced environment, enjoys solving problems, and takes pride in keeping operations running smoothly. As the Administrative Assistant, you'll provide direct support to the Branch Manager, ensuring the seamless execution of daily operations. If you love organization, efficiency, and supporting a dynamic team, we want to hear from you! What We're Looking For: * A detail-oriented multitasker with a strong work ethic and positive attitude. * A fast learner who enjoys taking on new challenges and finding creative solutions. * Proficiency in Microsoft 365 and other office technology. * Strong verbal and written communication skills to collaborate effectively. * Excellent organizational skills with the ability to prioritize and meet deadlines. What You'll Do: * Administrative Support: Prepare proposals, quotes, sales orders, and dispatch services to help keep operations organized and on track. * Customer & Order Management: Maintain accurate records, process payments, and assist with collections to ensure seamless transactions. * Safety & Compliance: Support scheduled safety tasks, audits, and compliance tracking to maintain a safe and efficient workplace. * Problem-Solving & Coordination: Act as a liaison between the Branch Manager and corporate teams, handling administrative requests and ensuring smooth communication. * Team Support & Office Logistics: Organize meetings, events, and office logistics to keep the team well-coordinated and engaged. Qualifications Experience, Education, and Work Eligibility * 0-2 years of experience in an administrative or relevant field. * High school diploma or GED required. * All candidates must be eligible to work in the U.S. * Ability to pass a background check and drug screen (if required). * Reliable transportation to and from work. * Detail-oriented mindset with a high degree of accuracy. * Professional demeanor and strong customer service skills. Preferred Qualifications * Bilingual (Spanish/English) is a plus! * Related certification(s) or an associate or bachelor's degree preferred. Physical Requirements * Ability to sit or stand at a desk and work on a computer for extended periods. * Frequent use of hands for typing, writing, and handling office equipment. * Ability to read screens and documents and communicate effectively in person, over the phone, and via email. * Occasional movement required to attend meetings, file documents, and manage office inventory. * Ability to bend, stoop, and reach as needed. Eligibility and Compensation * All candidates must be eligible to work in the US and able to pass a background check; and drug screen (if required). * Pay rate is based on experience. Benefits * Benefits include, but are not limited to, health insurance, 401(k) with 100% match up to 4%, profit sharing, and paid time off. Ready to Join Us? If you're excited about making an impact, we'd love to meet you! Apply today and become part of a team that values innovation, teamwork, and excellence. Joe Fly Co., Inc. is an equal employment opportunity and affirmative action employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, genetic information, status as a qualified individual with a disability, or any other characteristic protected by law.

General Description Assists the TBLS Associate Executive Director (Associate ED) in performing various responsibilities which includes implementing policies established by the Texas Board of Legal Specialization (TBLS). Works closely with the Executive Director of TBLS, the Board, and other volunteers involved in the certification program. Responsible for member and public communications, publicity of the certification program, and the design and maintenance of the TBLS website including the TBLS database. Assists in the development and administration of TBLS attorney and paralegal certification exams. Primary Functions 1. Assists in management and development of the TBLS database, including the preparation of reports and coordination with the website. 2. Assists in development of internal systems for information management and internal training. 3. Attends meetings of TBLS, TBLS committees, advisory and exam commissions as needed and presents and/or reports as needed. 4. Assists in the implementation of the policies of the TBLS. 5. Assists in the coordination of the review of attorney discipline and the TBLS appellate process. 6. Assists in the maintenance of organizational documents (plan, standards, rules, policies, and Supreme Court orders). 7. Assists in the certification process for attorneys and paralegals and the accreditation process for private certifying organizations. 8. Assists in the gathering of information from the State Bar's Membership, MCLE, and CDC departments concerning the membership, MCLE, and disciplinary status of certified attorneys. 9. Assists in the design and maintenance of the TBLS website. 10. Assists in the development and maintenance of an online member communication system. 11. Assists with the publicity/public communication about the TBLS certification program. 12. Assists with the website interface with the TBLS database. 13. Assists with the development of reports (including statistical reports) from the TBLS database. 14. Assists with the development of internal systems for information management. 15. Assists with the creation of forms for online reporting and filing. 16. Assists with exam development and grading. Position Requirements A minimum of two years related work experience required. College level education preferred. The applicant must be familiar with: website composition and function, electronic communication, database management, and computer networks. The applicant must have the ability to develop and organize office procedures, manage database information, work with computer networks, and develop statistical reports. The applicant should have experience working with volunteers, preferably with professional boards and committees. Ability to communicate effectively, both orally and in writing, required.

Junior Administrative Assistant (CAS) The work includes a large variety of tasks involving a degree of judgment and problem solving with accuracy and attention to detail. In addition, the position requires independent management of time and projects while maintaining line of communication with the supervisor on a regular basis. TASKS & RESPONSIBILITIES * Supports the College of Arts & Science in various ways, to include the initiation of paperwork needed for onboarding new hires, electronically submitting requests for purchases (RPs), and submitting payroll documents for approval. * Offer excellent customer service support to faculty, staff, students, and external partners, through face-to-face interaction, telephone calls, e-mail correspondence, and manage department's inbox. * Greet and direct on-campus visitors. * Work with internal and external clients to ensure campus guidelines are followed, paper and electronic forms are completed accurately, and supporting documentation is on file. * Manage and coordinate electronic calendars and schedules to ensure accurate bookings, tracking, and appointments. * Perform a range of staff and/or operational support activities, including arranging for catering services and making travel arrangements. * Operate personal computer to enter data, draft, edit, revise, and print letters, tables, reports, and other materials. * Draft or prepare responses to routine inquiries; preparing photocopies, and operating a variety of office and virtual meeting equipment. * Establishing, maintaining, processing, and updating files, records, certificates, and/or other documents. * Complete other duties as assigned. QUALIFICATIONS * One to three years' experience directly related to the duties and responsibilities specified * Bachelor's degree preferred. KNOWLEDGE, SKILLS, & ABILITIES * High comfort level with computer applications, including word processing and/or data entry skills * Records maintenance skills and ability to maintain confidentiality of records and information, including sensitive materials * High standards of accuracy and the ability to multi-task * Excellent organizing and coordinating skills * Advanced customer service skills including interpersonal skills to communicate with internal and external customers * Ability to communicate effectively, both verbally and in writing * Ability to create, compose, proofread, and edit written materials * Ability to understand and follow specific instructions and procedures * Ability to work independently, in a fast- paced environment * Ability to maintain calendars and schedule appointments * Commitment to the mission and vision of the University SUPERVISION * This position reports to the Dean of the College of Arts & Science SALARY RANGE * $33,000 Annually, plus benefits! POSITION STATUS * Full-time, in-person SETTING Founded in 1875, Huston-Tillotson University is Austin's first institution of higher education. The University is an independent, liberal arts, church-related, historically black institution located on a 23-acre tree-lined campus near downtown Austin, Texas. The University is affiliated with United Methodist Church, the United Church of Christ, and the United Negro College Fund. Undergraduate, four-year degrees in business, education, the humanities, natural sciences, and social sciences are awarded. Huston-Tillotson University is multi-cultural, multi-ethnic, and multi-faith, and welcomes students of all ages, races, and religions. All faculty are engaged in a range of activities, their primary focus is teaching. The student-teacher ratio is 15 to one, which allows an environment of personalized attention to students.

Job Title PT Administrative Associate III (KLM Library) Agency Texas A&M International University Department Killam Library Proposed Minimum Salary $14.43 hourly Job Type Temporary/Casual Staff (Fixed Term) Job Description Works under general supervision and provides complex administrative support work. Essential Duties and Responsibilities * Performs word processing, desktop publishing, presentation, and data management activities, and assists staff with the use of these applications. Composes correspondence, reports, publications, and presentations, including editing and proofreading. Creates and maintains spreadsheets and databases. * Researches and analyzes administrative requirements for specific programs or projects. Provides technical information regarding administrative procedures, services, or programs. May perform mail services. * Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies. * Maintains a variety of fiscal, administrative, and academic records. Posts information to agency records and modifies forms or records. Verifies, processes, and reviews forms, reports, and other documents. * Makes arrangements for meetings, appointments, conferences, and travel. May set up meetings, seminars, and other special events to include facilities, equipment, and food. * Maintains office supplies and equipment. Maintains office reference materials including online office materials. May deliver, pick up, or receive cash payments, documents, supplies, equipment, or materials. * May coordinates activities and assign work to student workers and support staff. May participate in the hiring training, and supervision of student workers and other support staff. This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned. Minimum Requirements * Education - High school diploma or GED * Experience - Three years of related experience. * May not be currently enrolled as a Texas A&M International University student. Knowledge and Abilities Knowledge of: * Word processing, spreadsheet, and database applications. Ability to: * Multitask and work cooperatively with others. * Strong verbal and written communication skills. * Work with sensitive information and maintain confidentiality. * Strong interpersonal and organizational skills. Licensing / Professional Certification - None. Physical Requirements - General Office Environment. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Supervision of Others This position generally does not supervise employees. Other Requirements * Evening and weekend work may be required. * Position requires on campus, face-to-face interactions. * Position requires maintaining a regular schedule of attendance on campus and in the workplace. Pay of Rate: $14.43/hour for up to 19 hours weekly INSTRUCTIONS TO APPLICANT: During the application process you have only one opportunity to enter the requested information, upload documents and Submit the application. You will not be able to make changes or add additional documents once you "Submit" the application materials. The software does not allow you to "Save" your application and return to complete the process at a later time. The page "My Experience" has an area provided under Resume/CV to drop or upload files. Be sure to include: * Resume/CV * Cover Letter * At least 3 references and their full contact information Applications received by Texas A&M International University must have all job application data entered. Failure to provide all job application data could result in an invalid submission and a rejected application. "See resume" is not an acceptable entry in the job application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

ALL APPLICANTS MUST COMPLETE THIS 2-MINUTE ASSESSMENT TO BE CONSIDERED: *********************************************************************** Job Title: Real Estate Administrative Assistant Company: Smooth Closing Industry: Real Estate Job Summary Smooth Closing is seeking a driven and detail-oriented Real Estate Administrative Assistant to oversee and optimize key functions across various departments. The ideal candidate will take pride in producing high-quality work, demonstrating exceptional organizational and leadership skills. This role is ideal for someone who finds fulfillment in executing responsibilities with precision and strives for excellence in every aspect of their work. Behavioral Traits The ideal candidate will exhibit the following qualities: Independent: Capable of working autonomously with minimal supervision. Reserved: Focused and thoughtful, excelling in a structured environment. Driving: Goal-oriented and determined to achieve measurable success. Precise: Detail-oriented with a commitment to accuracy. Objective: Analytical and solution-focused. Tracking KPIs: Monitor and analyze performance metrics across multiple departments. Hiring Assistance: Post job ads, prescreen applicants, and manage interview schedules. Onboarding: Schedule and conduct training for new hires, and document processes for future reference. Payroll and Finance: Assist in payroll preparation and financial reconciliations. Project Management: Support the CEO by managing key projects and ensuring timely completion. Experience Minimum of 1 year of relevant experience in operations or a related field. Proven ability to achieve goals with a success rate of 90% or more. Demonstrated expertise in training others and documenting procedures. Strong problem-solving and critical-thinking skills. Effective verbal and written communication skills. Growth and Development We are looking for someone who: Demonstrates the potential for growth within this role or contributes to its evolution. Is eager to embrace new challenges and consistently seeks opportunities to learn and improve.

SafeLease is transforming the self-storage industry, and we are seeking a highly organized and detail-oriented Administrative Associate to manage our insurance compliance operations. This role will work closely with our Chief of Staff, and will be responsible for ensuring our insurance operations remain compliant, efficient, and effective. The ideal candidate will have strong administrative skills, an ability to manage multiple priorities, and a proactive approach to problem-solving. This is a hybrid role based in downtown Austin, Texas.What You'll Do Oversee administrative functions related to insurance compliance and regulatory requirements. Maintain and organize documentation related to insurance programs, licenses, filings, and regulatory correspondence. Ensure compliance with state insurance regulations by gathering and maintaining up-to-date requirements for marketing materials, brochures, and operational guidelines. Manage the licensing and renewal process for insurance products, company registrations, and individuals as needed. Coordinate communication and filings with regulatory bodies, ensuring accuracy and timeliness. Monitor and report on state and federal regulatory changes, providing recommendations to ensure continued compliance. Collaborate with cross-functional teams to develop compliant insurance policies, endorsements, and certificates. Conduct audits and compliance reviews to ensure adherence to internal policies and external regulations. Develop, implement, and maintain compliance programs and training materials. Support payment processing, including data entry, reconciliation, payment application, and investigation and resolution of discrepancies or errors. Manage and update partner demographics, guarantor, and insurance information in company systems. Respond promptly to inquiries from insurance companies, partners, and internal team members. Develop collaborative relationships with insurance companies and partners to verify benefits and track authorizations. Work closely with Operations, Finance, and Accounting teams to ensure smooth administrative processes. Maintain confidentiality of partner and business information. About You: Strong organizational and multitasking skills, with excellent attention to detail. Ability to manage multiple priorities in a fast-paced environment. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and insurance-related systems. Self-motivated, adaptable, and capable of working independently. Experience in compliance, licensing, or regulatory support is a plus but not required.

Secretary to Counselor JobID: 455 Secretarial/Clerical/Secretary Additional Information: Show/Hide * Please click the link below on the bottom right for the job description. COMPENSATION: Paygrade: PP03 Salary Range: Compensation Manual * HELPFUL INFORMATION: Teacher Retirement Comprehensive Benefits Package Closing until filled Equal Opportunity Employer Hays Consolidated I.S.D. will not discriminate against any person in employment or exclude any person from participating in or receiving benefits of any of its activities or programs on any basis prohibited on the bases of race, religion, color, sex (including pregnancy and gender identity), sexual orientation, parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service, or any other non-merit based factor. These protections extend to all management practices and decisions, including recruitment and hiring practices, appraisal systems, promotions, and training and career development programs. This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. Positions are extended annually based upon availability of funding.

Summer 2025 Administrative Support Internships: Austin District - Various Locations - (2500179) Position Information Your Future Starts at TxDOT! is for internships during the months of May-August. TxDOT's Austin District has openings for Administrative Support Interns at various offices across the Austin Metro Area. Annually, over 1,000 College and High School students from across Texas and beyond select the Texas Department of Transportation, (TxDOT) as their employer of choice during the summer months. For them, it's a dream come true, a coveted accomplishment. Did you know that members of our Executive Leadership team, including our Executive Director, were paid interns at TxDOT? A paid internship is a great opportunity to: explore what TxDOT has to offer to the citizens of Texas, expand your knowledge acquired from school, and possibly serve as a gateway to future job opportunities with the agency. It is no surprise that many students choose to come back to TxDOT year-after-year to rejoin our team. TxDOT's Employment Program provides current high school and college students the opportunity to gain valuable paid hands-on experience. At TxDOT, you will join a workforce that is passionate about their careers. You have nothing to lose and lots to gain such as invaluable work experience that can carry you into the future. Make the choice and join TxDOT for your brighter tomorrow today. To qualify, students must: Must be 16 years old. Be a U.S. Citizen or be eligible to work in the U.S. Be currently enrolled as a student at a high school, technical school, college or university. Note: Employees at least 18 years of age with a valid driver's license may be assigned driving duties and may use power tools. Possible Work Location(s): Austin District Headquarters: 7901 North IH 35, Austin TX 78753North Travis Area Office: 1001 E. Palmer Lane, Austin TX 78753 South Travis Area Office: 1925 S. IH 35, Austin TX 78744Bastrop Area Office: 174 SH 21 East, Bastrop TX 78602 Burnet Area Office: 3029 SH 29 East, Burnet TX 78611 Georgetown Area Office: 2727 S Austin Ave, Georgetown TX 78626 Salary Plan/Grade: Summer Support: A11: ($19.00 - $21.00/hourly) Minimum Salary: 19.00 Maximum Salary: 21.00 Pay Basis: Hourly FLSA Status: Nonexempt Work Locations: Austin District Headquarters 7901 NORTH IH 35 Austin 78753 Other Locations: UST-Texas-Bastrop, UST-Texas-Austin, UST-Texas-Georgetown, UST-Texas-Burnet Travel: Yes, 5 % of the Time Shift: Day Job Shift Details: 40 Hours, Monday - Friday Location Flexibility: Onsite Location Flexibility Details: Location will be determined based on Applicant's geographical location. Benefits and Perks At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including: Retirement Plans Alternative and/or Flexible Work Schedules Paid Leave and Holidays Health Premiums paid at 100% for Full-Time Employees On-the-Job Training Tuition Assistance Program Holistic Wellness Program with Leave Incentives Career Development and Advancement Opportunities Family-Friendly Policies and Programs In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance. For a complete list of our total compensation package please visit our website at: Total Compensation PackageTo view benefits available to all State of Texas employees visit: Benefits at a Glance (ERS.texas.gov) Position Description This position performs entry-level administrative support work. Work involves performing a wide range of administrative and office support work for the department. Employees at this level perform assignments following specific instructions and are subject to frequent review by the immediate supervisor. Essential Duties: Answers the telephone, evaluates requests, answers questions, routes messages, and/or serves as receptionist or front desk assistant. Assists in maintaining confidential information and records. Assists in performing inventory of materials, supplies, and equipment. Assists in processing routine documents such as vouchers, personnel records, titles or registrations. Assists with general warehousing duties such as stocking and issuing materials and supplies, maintaining records, and maintaining warehouse areas. Disseminates information to the public. Maintains files, records, and logs. Maintains radio contact with field units and others. Makes copies and distributes as instructed. Opens, sorts, and distributes mail. Performs preliminary research on assignments and gathers pertinent data. Performs routine word processing duties and conducts quality checks of documents created. Runs errands as required. Performs other job responsibilities as assigned. Minimum Qualifications: Education: Must be a student in high school or other educational institution or accepted into a college, university or educational institution. Other Conditions: Must be at least 16 years of age, a student currently enrolled in high school or any institution of higher education to include a trade/vocational school. Employees at least 18 years of age with valid driver's license may be assigned driving duties and may use power tools. Physical Requirements and Working Conditions: Subject to environmental conditions; protection from weather but not temperature changes Light work: Lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbs Sitting - prolonged periods of time Standing-prolonged periods of time Repetitive Motion-substantial movements of the wrists, hands, and/or fingers Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading Conditions of Employment:Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT) Job: School Schedule: Full-time Employee Status: Temporary Job Type: Temporary Work Job Level: Non-Management Job Posting: Jan 22, 2025, 6:32:33 PM Unposting Date: May 2, 2025, 4:59:00 AM State Job Title/s: Clerk III State Job Code/s: 0059 Military Occupational Specialty (MOS) TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category. To view the MOS codes please click on link below and click on the appropriate occupational category. *********************************************************** Applicant Information The Texas Department of Transportation is an Equal Opportunity Employer. If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990. Please click this link to read the information for applicants: Additional Applicant Information

The Administrative Assistant of Real Estate Services is responsible for providing administrative, clerical and accounting assistance to Real Estate Services manager and staff. Essential Duties & Responsibilities PROJECT MANAGEMENT ASSISTANCE - Responsible for flow of work orders to include: Receive project plans, creation and distribution of work order assignments and monitor of process - Monitor O&M project budgets and expenditures - Work with firms, engineers, architects, consultants, developers and property and business owners; communicates policies, requirements, processes, codes, and standards - Ability to read & analyze engineering drawings, system maps, plans, designs, blueprints, and department plats to determine work requirements and objectives - Maintain up-to-date fiscal year records of expenditures with appraisal, survey and title firms - Coordinate project close out with other departments - Ensure accuracy of tasks and submittals for work orders; ensure policies and procedures are followed. - Monitor and update submittal intake process ACCOUNTING FUNCTIONS - Receive, code, track and process invoices for payment - Create and track requisitions for purchases and payments - Monitor and administer P-card program for department - Purchase department tools and equipment with manager approval - Purchase and maintain adequate level of office supplies and materials - Reconcile invoices to purchase orders and work orders BUDGET - Coordinate and monitor department O & M budget - Track general capital account expenditures - Track and maintain financial data related to capital projects - Prepare and analyze financial summaries in detail - Collaborate with department manager on preparation for future fiscal year budgets ADMINISTRATIVE/CLERICAL - Responsible for effective customer service to include use of independent judgment in making decisions for handling customer issues or inquiries; routing calls & messages - Assist in development, interpretation, and maintenance of standards, specifications, policy, and procedures related to departmental operations - Compose department correspondence and forms - Perform routine duties such as make copies, fax, email, file, answer and route phone calls to department personnel - Responsible for organizing and maintaining accurate and efficient calendar of appointments and meetings - Organize and make travel arrangements for department staff - Process professional license renewals - Maintain reports on department performance measures for manager and Executive Director - Coordinate training and development schedule for staff - Receive and monitor employee leave requests - Review bi-weekly time entry for accuracy and completeness. Create ADP reporting for manager approval - Record Retention Liaison Officer - Public Information Officer for department GENERAL RESPONSIBILITIES - Maintain regular attendance; leave schedule should be managed so as to not interfere with ability to accomplish tasks, including special projects and assignments with deadlines - Adhere to NBU safety guidelines and practices at all times and in all situations - Maintain a clean and safe work area, office, field site and vehicle as applicable - Develop & maintain effective customer service skills for communications with co-workers, customers and the public in general - Maintain strict confidentiality of business, employee and customer information in written and oral communications and safeguard sensitive documents - Adhere to NBU policies and procedures - Exemplifies NBU Core Values - Participate in and support initiatives to reach annual NBU Performance Measures Formal Education and Work Experience Requirements Degree/Diploma Obtained: High School Diploma/GED Work Experience Time Frame: One Year or More Field of Study: General Studies Other: Some Real Estate experience, college or advanced education preferred Certification and Licensures Requirements Click or tap here to enter text. Other Minimum Qualifications Associate's degree in any field is recommended.