Administrative assistant jobs in Barnstable Town, MA

Administrative Assistant I DEPARTMENT: Office of Research and Innovation SALARY: Grade 15 GENERAL STATEMENT OF DUTIES AND RESPONSIBILITIES: Provide principal and primary secretarial and clerical assistance to the Assistant Vice Chancellor (AVC) for Research and back-up support to the Chief Research Officer. Receive and screen visitors and telephone calls; compose and/or prepare correspondence, maintain files and records including those of a confidential nature, and perform related work as required. Provide direct support to Principal Investigators in proposal preparation, and post-award administration. Assists the ORA grant accountants and grant managers in the analysis, development and distribution of reports. Provide administrative assistance to the Office of Institutional Ethics and Compliance (IEC) and the Office Technology Commercialization and Ventures (OCTV). SUPERVISION RECEIVED: Assistant Vice Chancellor for Research and Innovation, and may take functional direction from the Chief Research Officer. DIRECT REPORTING STAFF: 1-5 students/clerical personnel as necessary DETAILED STATEMENT OF DUTIES AND RESPONSIBILITIES: * Performs various clerical and administrative duties for the Office of Research Administration (ORA), including screening and directing all incoming calls, taking messages, placing outbound telephone calls, accepting and processing internal and external mail and packages (inbound and outbound), typing correspondence and related administrative paperwork and reports, making travel arrangements for professional staff, creating and maintaining files, gathering information and preparing reports, providing back- up support, and responding to requests for information pertaining to UMass Dartmouth and ORA policies and procedures. * Maintains the ORA annual budget - track expenses to budget, contact appropriate individuals to avoid budget errors, run and download month-end statements and detail reports, review detail to ensure expenses are coded correctly, initiate any corrections, maintain all expenditure files make office purchases, reconcile and allocate monthly Bank Card statements, including maintaining back-up files. * Provide administrative support to ORA, IEC and OCTV as needed, including invoicing and purchasing. * Provides direct research development and administration support to Principal Investigators in pre-award and post-award tasks including development of budgets and justifications, preparation of non-technical components of applications, and obtaining departmental, College and University approvals; budget monitoring, assistance with purchasing, hiring, travel and facilities requests. * Serves as a liaison to other UMass campuses and federal and state funding agencies in scheduling and coordinating meetings and events. * Assist ORA grant accountants with reporting and/or analysis. * Assist the AVC and CRO with development of PowerPoint and other professional presentations. * Maintain the ORA shared office calendar, and the AVC's calendar, including arranging meetings and taking minutes of meetings as requested * Assist with travel arrangements and prepare travel requests and reimbursements for ORA, IEC, and OCTV staff. * Performs administrative duties pertaining to grants, contracts and sponsored activities including, but not limited to, data entry into PeopleSoft and/or other databases or spreadsheets to create proposals and update projects, creation and maintenance of proposal and award files, printing e-copies of proposals for files and distribution to Principal Investigators, sponsors, etc. * Distribution of monthly close out reports to Principal Investigators. * Generating and analyzing financial reports for grant managers, AVC and the Vice Chancellor for Research and Innovation. * Monitors all office equipment - daily checks for paper, shredder bin, toner, etc. Order supplies as necessary. * Administers employment search activity and new hires such as advertisements, scheduling meetings, processing paperwork, etc. * Processes all incoming and outgoing mail - keeping logs, getting mail to correct recipients. * Supervises any student help - reviewing their work and ensuring they have sufficient work. * Maintains ORA filing systems. * Coordinates and maintains ORA, IEC, OCTV, and UMass Dartmouth research websites. * Performs other job-related duties and responsibilities as assigned. QUALIFICATIONS REQUIRED AT HIRE: * Knowledge of the principles and practices of office management. * Knowledge of the methods of general report writing. * Knowledge of the methods used in the preparation of charts, graphs and tables. * Knowledge of the types and uses of general office equipment. * Ability to understand, explain and apply the laws, rules, regulations, policies, procedures, specifications, standards and guidelines governing assigned unit activities. * Ability to analyze and determine the applicability of data, to draw conclusions and to make appropriate recommendations. * Ability to follow written and oral instructions. * Ability to gather information through questioning individuals and by examining records and documents. * Ability to write concisely to express thoughts clearly and to develop ideas in logical sequence. * Ability to assemble items of information in accordance with established procedures. * Ability to determine proper format and procedure for assembling items of information. * Ability to prepare general reports. * Ability to maintain accurate records. * Ability to prepare and use charts, graphs and tables. * Ability to communicate effectively in oral expression. * Ability to give written and oral instructions in a precise, understandable manner. * Ability to deal tactfully with others. * Ability to establish rapport and maintain harmonious working relationships with persons from varied ethnic, cultural and/or economic backgrounds. * Ability to supervise, including planning and assigning work according to the nature of the job to be accomplished, the capabilities. of subordinates and available resources; controlling work through periodic reviews and/or evaluations; determining subordinates'. training needs and providing or arranging for such training; motivating subordinates to work effectively; determining the need for disciplinary action and either recommending or initiating disciplinary action. * Ability to exercise sound judgment. * Ability to exercise discretion in handling confidential information. QUALIFICATIONS ACQUIRED ON JOB: * Knowledge of the laws, rules, regulations, policies, procedures, specifications, standards and guidelines governing assigned unit activities. * Knowledge of types and uses of agency forms. * Knowledge of the proper telephone procedures for making and receiving agency calls. * Knowledge of the laws, rules and regulations governing the state personnel system. * Knowledge of state budgetary procedures relating to positions, salaries and personnel services. * Knowledge of the laws, rules, policies and procedures governing Federal Grant Administration.• Knowledge of state procedures governing the purchasing and requisitioning of supplies and equipment. * Knowledge of state accounting and budgetary procedures including terminology. * Knowledge of the princ Iples, practices and techniques of supervision. MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least: (A) two years of full-time, or equivalent part-time, experience in office management, office administration, business administration or business management, the major duties of which included one or more of the following functions: purchasing, personnel management, budgeting, accounting, records management, work simplification, grants management, contract administration or program management, OR (B) any equivalent combination of the required experience and the substitutions below. Substitutions: I. An Associate's or higher degree with a major in business administration, business management or public administration may be substituted for the required experience. * II. An Associate's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience. * * Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed. NO. OF POSITIONS: 1 INTERNAL/EXTERNAL POSTING: Yes STATE FUNDED: No SALARY: $55,103.10 - $77,442.04 HOURS: M-F 9am-5pm GRADE: 15 UNION: AFSCME UMass Dartmouth offers exciting benefits such as: * 75% Employer-Paid Health Insurance * Flexible Spending Accounts * Life Insurance * Long Term Disability * State Pension Retirement Plan * Optional Retirement Savings Plans * Tuition Credit (Employee, Spouse, & Dependents) * Twelve (12) paid holidays * Paid personal, vacation, and sick time * And More! Benefits for AFSCME Union- AFSCME Applicants must be authorized for employment in the U.S. on a full-time basis. Employment-based visa sponsorship is not available. To apply please submit a letter of interest, a current resume and the contact information for three professional references. The deadline for internal applicants is November 1, 2025. The review of internal and external applications will be ongoing until the position is filled. Advertised: 22 Oct 2025 Eastern Daylight Time

Salary Grade : 14 Prepares new account opening paperwork for compliance and acceptance, coordinates collection, distribution, and other transfers of assets, including payments to and on behalf of clients, and generally performs all administrative duties associated with asset management, trust, and custody and estate accounts. Provide documentation and account information required by personnel in operations, administration, and tax areas to perform their necessary functions. Communicates with prior trustees/custodians/agents to ensure transferring assets are received in a timely fashion. Has direct client contact in a support role. Responsible for providing exceptional client service and will work closely with other members of the Trust and Asset Management Department to build profitable long-term relationships and a high level of customer satisfaction. ESSENTIAL JOB FUNCTIONS & RESPONSIBILITIES: Assists Wealth Management Officers with client servicing function. Monitors the resolution of client service issues. Prepare client communications as needed. Responds to routine requests from clients regarding their accounts. In absence of Wealth Management Officer, provides primary contact with clients. Coordinates client bill payment, if requested by client. Coordinates on demand distribution requests, future dated or recurring distribution requests with Operations. Coordinates with operations team to schedule retirement distributions. Tax - Coordination both internally and externally to ensure tax preparation is completed for agency, fiduciary and paid preparers. Follow up coordination to ensure amounts due and quarterly tax estimates are submitted appropriately and in a timely fashion. Assists clients with online account access issues. Works with CC5 retail and operations to provide full customer service to client. Collaborates with colleagues in WMS and outside vendors regarding the client experience. Works cooperatively with other members of WMS and is willing to extend themselves beyond the general demands of the position. Exhibits an ongoing concern for the business success of the organization as a whole. Provides any support necessary to promote and facilitate the acquisition of new customers for the Bank. Operational Functions: Interacts with colleagues in Trust and Asset Management Department as well as external contacts, such as accountants, attorneys, clients and beneficiaries. Assists by gathering and providing account opening documentation for new accounts to be opened on various systems, initiates and coordinates all administrative duties associated with new and existing trust, estate, asset management and custody accounts. Verifies account set-up and service for accuracy and completeness; researches problems and prepares corrections related to set-up. Communicates with appropriate internal and external personnel to ensure account information is processed within scheduled timeframes; researches and resolves any discrepancies. Reviews accounts for system compatibility and ensures all information is present and usable from a systems perspective; Helps develop creative solutions to system constraints. Supports the Departments online portal. Resets client passwords when they are locked or expired. Troubleshoots client hardware and software issues. Ensures that all necessary client documentation is completed according to policy guidelines. Gathers and delivers data required for the preparation of tax returns. Coordinates the distribution, delivery and transfer of assets. Coordinates the delivery of client statements and other periodic reports. Reviews daily, intra-day and monthly reports to monitor account cash. Performs task associated with retail or TAM operations projects. Other duties as assigned by supervisor. QUALIFICATIONS: EDUCATION & CERTIFICATIONS: (Minimum education required to perform the duties of this position) Bachelor's Degree (or equivalent). Additional coursework in trusts a plus and may be required as professional development. Notary Public KNOWLEDGE, SKILLS & ABILITIES: At least two years' experience in trust or fiduciary administration is desirable. An understanding of probate, estates, trusts, and tax law, as well as basic accounting principles is highly desirable. Knowledge of trust operations system capabilities is desired. Commitment to continuing education. Interpersonal skills, with the ability to work on and prioritize multiple tasks and projects at one time and work independently with superior attention to detail. Along with analytical, decision making and communication skills, the position requires personal work habits and attitudes that enhance the overall professional dimension of our organization and contribute directly to successful job performance. Knowledge of Bank products and services. COMPETENCIES: Must have cyber security awareness to protect the digital environment, the Bank, and customers. Problem Solving Relationship Building Skills Excellent Verbal and Written Communication Skills Critical Thinking Skills Courage Technology Savviness/Digital Enthusiast Financial Comprehension Adaptability and Flexibility Eager Learner Learning Agility Superior Customer Service #ZR

Salary Grade : 14 Prepares new account opening paperwork for compliance and acceptance, coordinates collection, distribution, and other transfers of assets, including payments to and on behalf of clients, and generally performs all administrative duties associated with asset management, trust, and custody and estate accounts. Provide documentation and account information required by personnel in operations, administration, and tax areas to perform their necessary functions. Communicates with prior trustees/custodians/agents to ensure transferring assets are received in a timely fashion. Has direct client contact in a support role. Responsible for providing exceptional client service and will work closely with other members of the Trust and Asset Management Department to build profitable long-term relationships and a high level of customer satisfaction. ESSENTIAL JOB FUNCTIONS & RESPONSIBILITIES: Assists Wealth Management Officers with client servicing function. Monitors the resolution of client service issues. Prepare client communications as needed. Responds to routine requests from clients regarding their accounts. In absence of Wealth Management Officer, provides primary contact with clients. Coordinates client bill payment, if requested by client. Coordinates on demand distribution requests, future dated or recurring distribution requests with Operations. Coordinates with operations team to schedule retirement distributions. Tax - Coordination both internally and externally to ensure tax preparation is completed for agency, fiduciary and paid preparers. Follow up coordination to ensure amounts due and quarterly tax estimates are submitted appropriately and in a timely fashion. Assists clients with online account access issues. Works with CC5 retail and operations to provide full customer service to client. Collaborates with colleagues in WMS and outside vendors regarding the client experience. Works cooperatively with other members of WMS and is willing to extend themselves beyond the general demands of the position. Exhibits an ongoing concern for the business success of the organization as a whole. Provides any support necessary to promote and facilitate the acquisition of new customers for the Bank. Operational Functions: Interacts with colleagues in Trust and Asset Management Department as well as external contacts, such as accountants, attorneys, clients and beneficiaries. Assists by gathering and providing account opening documentation for new accounts to be opened on various systems, initiates and coordinates all administrative duties associated with new and existing trust, estate, asset management and custody accounts. Verifies account set-up and service for accuracy and completeness; researches problems and prepares corrections related to set-up. Communicates with appropriate internal and external personnel to ensure account information is processed within scheduled timeframes; researches and resolves any discrepancies. Reviews accounts for system compatibility and ensures all information is present and usable from a systems perspective; Helps develop creative solutions to system constraints. Supports the Departments online portal. Resets client passwords when they are locked or expired. Troubleshoots client hardware and software issues. Ensures that all necessary client documentation is completed according to policy guidelines. Gathers and delivers data required for the preparation of tax returns. Coordinates the distribution, delivery and transfer of assets. Coordinates the delivery of client statements and other periodic reports. Reviews daily, intra-day and monthly reports to monitor account cash. Performs task associated with retail or TAM operations projects. Other duties as assigned by supervisor. QUALIFICATIONS: EDUCATION & CERTIFICATIONS: (Minimum education required to perform the duties of this position) Bachelor's Degree (or equivalent). Additional coursework in trusts a plus and may be required as professional development. Notary Public KNOWLEDGE, SKILLS & ABILITIES: At least two years' experience in trust or fiduciary administration is desirable. An understanding of probate, estates, trusts, and tax law, as well as basic accounting principles is highly desirable. Knowledge of trust operations system capabilities is desired. Commitment to continuing education. Interpersonal skills, with the ability to work on and prioritize multiple tasks and projects at one time and work independently with superior attention to detail. Along with analytical, decision making and communication skills, the position requires personal work habits and attitudes that enhance the overall professional dimension of our organization and contribute directly to successful job performance. Knowledge of Bank products and services. COMPETENCIES: Must have cyber security awareness to protect the digital environment, the Bank, and customers. Problem Solving Relationship Building Skills Excellent Verbal and Written Communication Skills Critical Thinking Skills Courage Technology Savviness/Digital Enthusiast Financial Comprehension Adaptability and Flexibility Eager Learner Learning Agility Superior Customer Service #ZR

INTERNAL APPLICANTS - CLICK HERE TO APPLY Tri-County Regional Centre for Education The Tri-County Regional Centre for Education (TCRCE) encompasses the three (3) Counties of Shelburne, Yarmouth, and Digby serving approximately 6100 students in twenty-two (22) schools, composed of 13 Elementary Schools, 6 High Schools, 1 Middle School, and 2 Elementary/High Schools. TCRCE is an equal opportunity employer; we welcome applications from people with disabilities, and we can provide accommodations during the interview and hiring processes. We value the diversity of the people we hire and serve. We have an Employment Equity Policy and we actively encourage applications from under-represented groups, particularly people of African descent/ancestry and Mi'kmaw/Indigenous ancestry. Please ensure that you complete the self-identification portion on the position application. Effective Date: Upon completion of satisfactory Reference Checks, Security Checks, and Onboarding. Position Type: Casual POSITION TYPE: Administrative Assistant: • Casual on call basis - Casuals are needed in all three counties - Shelburne, Yarmouth, Digby & Regional Office's (Current Casual Administrative Assistant's complete the application form found on the Human Resources website) QUALIFICATIONS & EXPERIENCE: Office Administration Diploma or equivalent. Minimum of 2 years experiences in related field. Proficient in MS Office (Excel, PowerPoint, Word & Outlook). Proficient in SAP and other budget/finance responsibilities. Ability to work collaboratively with other staff, school administrations and the public. Able to work independently. Proven ability to communicate and work alongside diverse cultural and racial backgrounds. Demonstrated ability to value the voice and contribution of others while remaining open to corrective criticism. Completion of WHMIS and First Aid, or willingness to obtain upon hire. RESPONSIBILITIES: Receive and forward telephone inquiries; Receive and respond to email in Outlook; Maintain a filing system; Prepare correspondence for distribution; Arrange meetings and notifies appropriate parties of such arrangements; Assistance in preparation for Professional Development sessions and staff meetings; Assist in preparation of the Science Fair & Heritage Fair; Provide secretarial support to other staff members; Process correspondence and maintain an organized work environment ; Take minutes as required; Preparing and reviewing SAP, expense, budget, and other financial reports - including dealing directly with the notification/contacting of individual schools and school staff (i.e. Principals, teachers, etc); Data entry - Aesop - sub finder system Monitoring financial transactions and maintaining accurate and up-to-date records of several accounts; Preparing, reviewing, submitting, and tracking expense claim forms; Prepare purchasing orders as required; Other related duties as assigned. TO APPLY: Complete the online profile/resume - you can attach a resume to your profile, security checks, and reference letters if applicable. In the profile ensure you fill in all areas with a red asterisk * to avoid errors even if it doesn't pertain to your application. Ensure your resume is up to date and includes all relevant education, experience, training, and certificates. Ensure to upload all post secondary education diploma/certificates. (Please note: Three (3) references from Immediate Supervisors required - failure to include your references will cause delay in processing your application, also you should include email addresses for your references, this will speed up the process, ensure they know to check their junk/spam folders). Once You've Applied: Thank you for your interest in this position. Only those applicants selected for an interview will be contacted. A notification email will be sent when the position has been filled. Ensure to check your junk/spam folders. SECURITY CHECKS: The Tri-County Regional Centre for Education requires that all newly hired employees provide a satisfactory Child Abuse Register Check and Criminal Record / Vulnerable Sector Checks. If you have current security checks less than 3 months old you can attach these checks to your profile / resume, otherwise, you will receive instructions once a decision has been made on your application. For more information about the TCRCE visit our website at *********************

Stoughton Public Schools has an Administrative Assistant position in the Food Services Department open as of December 1, 2025. With the Director of Food Services, the administrative assistant will maintain the safe and effective operation of all kitchens. MINIMUM QUALIFICATIONS: High school diploma required with a business curriculum and data processing courses preferred. Some college coursework is preferred. Servesafe Certification Three years of managerial experience in the food service industry Reasonable degree of proficiency in Google and Microsoft Applications. Familiarity with school-based accounting systems (MUNIS) a plus. Such alternatives to the above qualifications as the Superintendent may find appropriate and acceptable. PERFORMANCE RESPONSIBILITIES: With the Director of Food Services, maintains the safe and effective operation of all kitchens Performs the usual office routines and practice Receives and transfers all incoming calls Assists in the ordering of food and products for all kitchens Assists the Director in the DESE claims process Processes requisitions and payments through MUNIS Coordinates substitute assignments for all kitchen personnel Handles any other duties as assigned by the administrator Handles and does reporting for cash and credit card receipts Coordinates catering orders and invoicing Processes free and reduced lunch applications Executes the bi-weekly payroll for the food service department Monthly submission of meals tax Interviews and hires applicants for food service positions Salary for this position is listed in the Administrative Assistant Agreement Salary Grid: chrome-extension://efaidnbmnnnibpcajpcglclefindmkaj/*********************************************************************************************************************************

Responsibilities: * Answer, screen, and direct incoming phone calls and messages. * Greet and welcome clients, ensuring a positive first impression. * Order lunches daily for the office * Manage calendar by coordinating appointments between client, advisor and other outside professional's schedules * Perform administrative tasks including data entry, creating forms and letters, scanning, uploading and faxing documents, and maintaining a digital filing system of said documents. * Maintain clean and organized reception area, advisor offices, meeting spaces and supply room. * Order and manage office supplies and ensure office equipment is in working condition * Process incoming and outgoing mail and deliveries * Assist with operational needs, internal communication and help execute client facing events * Complete ad-hoc projects and tasks as requested. Qualifications & Requirements: * Prior administrative experience in a professional services environment is a must. * Excellent verbal and written communication and typing skills * Strong organizational and multitasking abilities along with an eye for details and critical thinking skills * Proficiency with Microsoft Office and basic office equipment is a must. Power Point not needed. * Friendly, professional demeanor and a customer-service mindset. * Ability to work both independently and collaboratively in a fast-paced environment. * High level of professionalism, discretion, and ethical conduct. * Professional attire required at all times. * Must be able to navigate a complex series of programs and systems simultaneously. * Prior experience in a financial advisor's practice is preferred. * Associate or bachelor's degree in business, accounting or finance preferred but not required with prior suitable administrative experience. Estimated Min Rate: $30.50 Estimated Max Rate: $45.00 What's In It for You? We welcome you to be a part of the largest and legendary global staffing companies to meet your career aspirations. Yoh's network of client companies has been employing professionals like you for over 65 years in the U.S., UK and Canada. Join Yoh's extensive talent community that will provide you with access to Yoh's vast network of opportunities and gain access to this exclusive opportunity available to you. Benefit eligibility is in accordance with applicable laws and client requirements. Benefits include: * Medical, Prescription, Dental & Vision Benefits (for employees working 20+ hours per week) * Health Savings Account (HSA) (for employees working 20+ hours per week) * Life & Disability Insurance (for employees working 20+ hours per week) * MetLife Voluntary Benefits * Employee Assistance Program (EAP) * 401K Retirement Savings Plan * Direct Deposit & weekly epayroll * Referral Bonus Programs * Certification and training opportunities Note: Any pay ranges displayed are estimations. Actual pay is determined by an applicant's experience, technical expertise, and other qualifications as listed in the job description. All qualified applicants are welcome to apply. Yoh, a Day & Zimmermann company, is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Visit ************************************************ to contact us if you are an individual with a disability and require accommodation in the application process. For California applicants, qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All of the material job duties described in this posting are job duties for which a criminal history may have a direct, adverse, and negative relationship potentially resulting in the withdrawal of a conditional offer of employment. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. By applying and submitting your resume, you authorize Yoh to review and reformat your resume to meet Yoh's hiring clients' preferences. To learn more about Yoh's privacy practices, please see our Candidate Privacy Notice: **********************************

The Behavioral Health Administrative Assistant/Care Coordinator serves as administrative assistant and care coordinator for BH staff and patients. Manages BH staff referrals and schedules and provides case management to patients to help access appropriate resources. Assists in coordinating patient care with other team members and departments in keeping with patient centered medical home principles. Responsibilities include: General Responsibilities * a. Supports BH department staff in responding to phone and in person requests for BH services * b. Undertakes primary responsibility for coordination of care and case management and other admin tasks for the counseling and psychiatry staff. 2. Scheduling Responsibilities * a. Manages counseling and psychiatry phone lines, texting, and EMR messages in coordination with other administrative team members. * b. Schedules initial and follow up appointments for patients. * c. Assumes primary responsibility for keeping schedules full and running efficiently. * d. Follows HIPAA regulations at all times when speaking to patients' family members, external providers, etc. 3. Case Management and Coordination of Care Responsibilities * a. Reviews and monitors behavioral health referrals to ensure appropriate and timely access to services. * b. Researches and provides resources for patients, eg: housing, holiday assistance, health and social services * c. Provides direct care assistance to patients connecting them with behavioral health agencies and other facilities as indicated. * d. Coordinates care/facilitates appointments between facilities and health center especially when patients are discharging from programs. * e. Processes letters needed for jury duty, probation officers, and other agencies in accordance with patient and provider requests. * f. Places prescription for transportation referrals for eligible patients. * g. Collaborates with CHC teams to ensure integrated care between PCP and BH teams. Communicates with appropriate providers to ensure follow up in urgent situations. * h. Works with BH Director to manage and coordinate patient requests and referrals. * i. Documents all contacts in EMR. 4. Program Education * a. Assists in educating patients in understanding and promoting CHC services available to them (i.e., dental, women's health, pharmacy, mental health, optometry) as well as connecting to external resources. 5. Supplies * a. Ensures appropriate supplies are available and submits supply orders as requested by supervisor

Skilled clerical work in recordkeeping, coding and data entry of departmental logs and records; processing of all firearms, taxi and peddlers licenses. All other related work as required. Minimum Qualifications: High school diploma with clerical courses; two years of clerical experience; or any equivalent combination of education and experience. A candidate for this position must be able to pass a background investigation. Additional Qualifications: Working knowledge of pertinent federal, state and local laws, as well as department practices and procedures. General knowledge of Public Record Law, misdemeanors and felonies and updated Gun Laws. Ability to analyze data, prioritize tasks, organize and effectively maintain records. Ability to screen police reports for dissemination to the public. Ability to use courtesy in dealing with the general public. Familiarity with and ability to operate various office equipment and software specific to the position. Ability to adhere to the personal and professional standards set forth in the Civilian Code of Ethics, and to be trustworthy and honorable of the Police Department and officers. Good typing, grammar and language skills. Proficiency in the use of computers and programs specific to Police Department operations, including word processing, spreadsheets, and database.

The Sandwich Public Schools is searching for a Full Year Administrative Assistant for the Forestdale School to begin February, 2026. QUALIFICATIONS: * Minimum of High School diploma. * Excellent communication skills, both oral and written. * Attention to detail, proactive, and problem solver. * Excellent organizational skills. * Possesses a combination of clerical skills to include typing, filing, record keeping, bookkeeping, word and data processing, and other related clerical skills as the position demands. * Demonstrated proficiency in PowerSchool applications and Google Workspace as well as Microsoft Office. * Ability to multi-task and work in high paced environment. TERMS OF EMPLOYMENT: Work year is currently 52 weeks long, seven hour days excluding a one-hour lunch period. Position is governed by the Agreement between the Sandwich Public Schools Secretarial/Clerical Union and the Sandwich School Committee. Pay range: FY26 $28.30-$35.37 based on an 8 step scale. EVALUATION: Performance is to be evaluated annually by the Building Principal or designee.

Duxbury Public Schools Job Posting Administrative Assistant - Alden School Duxbury Public Schools is seeking exceptional candidates to apply for the position of Administrative Assistant for the Alden Elementary School. The Administrative Assistant works independently in the performance of all functions necessary to maintain efficient and organized operations in a professional and confidential manner. Qualifications: Minimum of Associates Degree in business preferred Experience as a secretary, administrative assistant or similar role Knowledge of Google Suite and Microsoft Office essential Knowledge of Aspen or other Student Information Management System (SIMS) preferred Support the Alden School Administration in all facets of school operations Plan, coordinate and organize activities and coordinate flow of communications; assure smooth operations of main office Receive, screen and route telephone calls; review email; take, retrieve, and relay messages as needed; initiate phone calls to request, provide and verify information and documents as needed; schedule and arrange appointments, conferences, meetings and other events Serve as the first point of contact for Alden School for staff, families and community members Strong organizational and time management skills. Demonstrates ability to work in fast-paced team environment All other duties as assigned by the Superintendent or their designee Please refer to the Duxbury Administration Assistants' Association contract for additional information. All full-time employees are eligible to participate in the Town of Duxbury Benefit plans that include health insurance (25% employee contribution), dental insurance, life insurance, short-term disability, long-term disability, vision insurance, pet insurance, accident insurance, cancer insurance, critical illness insurance, prescription drug program, 529 College Savings plan, and an employee assistance program. Alden School is a grades 3 - 5 school comprised of 650 students and 115 dedicated staff members. Our school community believes in the values of Responsibility, Empathy, Self-esteem, Courage, Patience, Effort and Teamwork. Staff model these RESPECT values in how we teach, communicate and collaborate with our students and families. The mission of Alden School is to provide each student with the opportunity to achieve personal and academic excellence. We welcome applicants with a diverse background and experiences that can align with our core values and can contribute to creating a positive learning environment for all students. Duxbury Public Schools believes that each student's unique identity must be affirmed in order to support a welcoming school-community that engages and empowers all learners. We are committed to the long term work of dismantling systems of inequity in our community to provide obstacle free access to education and to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation. Additional Information · Salary Range: $24.07 - $28.79 per hour · Citizenship, residency or work visa required · Start Date: Immediately Please submit a cover letter, resume and 3 recent recommendations to ********************** Contact Information: Dr. Rebecca Long - Principal *********************** Town of Duxbury is an EEO Employer - M/F/Disability/Protected Veteran Status View all jobs at this company

Commercial Admin needs 1-3 years of experience performing administrative duties required within a sales or service industry Commercial Admin requires: High School Diploma or General Education Degree (GED) 1-3 years of experience performing administrative duties required within a sales or service industry and working knowledge of computer-based ERP systems preferred Proficient in Microsoft Office (Outlook, Word, Excel & PowerPoint) Preferred: Must possess good decision-making skills, be very organized and detail oriented. Must have excellent oral and written communication. Ability to use discretion. Problem Solving and ability to escalate matters when needed. Data analysis and interpretation skills. Speed and accuracy with attention to detail. Dispatching and scheduling. Commercial Admin duties; Regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Execute company procedures and systems to maximize operating efficiency and system controls as it relates to district standard operating procedures. Work with payroll and managers to ensure accurate payroll processing. Responsible for completing required documentation for prevailing wage compliance.

Job Posting Title: District Para-Professional School: Assawompset Elementary School Specific Assignment: Grade 1 Posting #: 26-20 The Freetown-Lakeville Regional School District is committed to providing each student with a high quality, relevant education that promotes academic success, well-being, and responsible citizens. We are seeking a qualified candidate to join our team and to realize that mission. Position Objective: The Para-Professional will provide instructional, behavioral, and social-emotional support to students under the direction of a licensed teacher and/or school administrator. This position exists to foster student growth by reinforcing classroom instruction, supporting Individualized Education Plans (IEPs), promoting positive engagement, and assisting in the creation of a safe, inclusive, and supportive learning environment. The Para-Professional plays a vital role in helping students achieve academic success, develop independence, and fully participate in the school community. Responsibilities: Adapts classroom activities, assignments and/or materials under the direction of the supervising teacher for the purpose of supporting and reinforcing classroom objectives and meeting IEP Goals Collects data for the purpose of progress monitoring and supporting teachers in the classroom Assists and escorts students when necessary for the purpose of attending to the student's personal hygiene and care needs and arrival to/from destinations Attends meetings and inservice presentations for the purpose of acquiring and/or conveying information relative to job functions Implements under the supervision of assigned teacher, research based interventions for the purpose of presenting and/or reinforcing learning concepts Communicates with supervising instructional staff, and a variety of health care professionals, and professional support personnel for the purpose of communicating progress and/or implementing IEP objectives Monitors student's daily schedule and behavior plan (e.g. class schedule, toileting, medication, appetite, etc.) for the purpose of maintaining a safe and positive learning environment Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work Provides, under the supervision of the assigned teacher, instruction to students in a variety of individual and group activities for the purpose of reinforcing instructional objectives; implementing IEPs and ensuring student's success in school Supervises individual and/or groups of students in a variety of settings for the purpose of providing a safe and positive learning environment Performance of other job-related duties as assigned Required Qualifications: Minimum High School Diploma Must pass a pre-employment criminal background check Preferred Qualifications: Experience working with children in an educational or childcare setting Experience supporting students with diverse learning needs, including students with disabilities and English Language Learners (ELLs) Knowledge of child development, instructional strategies, and classroom management techniques Familiarity with Individualized IEPsand accommodations Strong interpersonal and communication skills for working collaboratively with teachers, staff, families, and students Ability to remain patient, flexible, and professional in a fast-paced school environment Skills in using educational technology and basic computer applications Commitment to fostering an inclusive, respectful, and supportive learning environment for all students Salary & Terms of Employment: In accordance with the Freetown-Lakeville Regional School District Educators' Association Collective Bargaining Agreement. Employment is contingent upon job performance, program needs, and funding. Hourly Rate Range: $18.54 - $28.40 FLRSD is committed to providing equal educational and employment opportunities to all individuals. We do not discriminate on the basis of race, color, gender, age, religion, gender identity, national origin, marital status, sexual orientation, disability, or homelessness in any of its programs, activities, or employment practices. Contact: Bethany Pineault, AES Principal Learn more about us: link to website

Job Description We believe that real estate should be a pleasure. Not a pressure. At Jack Conway, you'll feel the difference immediately. We're the largest independently-owned real estate company in our region. So we've got the reach, and the connections, to take good care of your every real estate need. We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities. Responsibilities Answer and direct phone calls Organize and schedule appointments Plan meetings and take detailed minutes Write and distribute email, correspondence memos, letters, faxes and forms Assist in the preparation of regularly scheduled reports Develop and maintain a filing system Update and maintain office policies and procedures Order office supplies and research new deals and suppliers Maintain contact lists Book travel arrangements Submit and reconcile expense reports Provide general support to visitors Act as the point of contact for internal and external clients Liaise with executive and senior administrative assistants to handle requests and queries from senior managers Requirements Proven experience as an administrative assistant, virtual assistant or office admin assistant Knowledge of office management systems and procedures Working knowledge of office equipment, like printers and fax machines Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) Excellent time management skills and the ability to prioritize work Attention to detail and problem-solving skills Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Wareham Public Schools is seeking a full-time calendar-year administrative assistant. This position is funded through the local budget and paid in accordance with the secretaries' collective bargaining agreement. Duties include the following: * Answer communications and assist families with questions/concerns * Coverage of other Administrative Assistant positions within the building as needed * Provide secretarial support to the principal and other administrative staff * Answer incoming phone calls from parents and community members * Notify staff of parent conferences * Process discipline referrals * Greet and provide access to the building for all visitors * Issue visitors, tardy, and bus passes * PowerSchool data entry as needed to update students' information * Communicate with transportation as needed * Prepare for the opening of school * Other duties as assigned by the principal Duties may also include the following: * Create and distribute progress reports and report cards * Calculate and distribute Honor Roll * Create scheduling changes as needed * Monitor staff attendance and run daily/weekly reports * Enter data and create reports in PowerSchool * Process requisitions and purchase orders

For a description, see PDF at: ********************** s3. amazonaws. com/wp-content/uploads/sites/45/**********3246/Administrative-Assistant-1. pdf

Program/Location: Outpatient, New Bedford Education/Licensure: High School Diploma or Equivalent Starting Pay: $21 per hour experience & education dependent Shift: Per Diem Benefits Medical Insurance Dental Insurance Vision Insurance Long & short term disability Discounted auto/home and renters insurance 403b - Retirement FSA & DSA PMLA Employee Assistance Program Bonuses & Referral Eligibility for free classes to become a Licensed Counselor or Recovery Coach Education days to use towards CEU's Free meals at select programs and when available Unmatched Leave Time (FT employees can earn up to 3 weeks in first year) About Us High Point & Affiliated Organizations is a health and human service agency whose mission is to treat and prevent substance use disorders and mental illness. High Point has programs located throughout Southeastern Massachusetts offering a full continuum of care for substance use and mental health treatment, including inpatient, outpatient, residential, and community-based services. Programs and services also assist survivors of abuse, violence, and families experiencing homelessness. High Point believes that everyone has inherent goodness, worth, and dignity. Our goal is to help individuals and families achieve personal change and improve their quality of life. Outpatient substance use disorder and mental health services are located across Southeastern Massachusetts in Brockton, Middleborough, New Bedford, Plymouth, and Taunton. These services are available during the day, as well as evenings. We offer individual, group, family services, and medication management to address diverse clinical needs. An interdisciplinary team of professionals includes licensed social workers, clinicians, psychiatrists, and psychologists. Administrative Assistant Requirements Present as courteous and professional Demonstrated flexibility, dependability, and ability to multiply task Excellent verbal and written communication skills, including the ability to organize ideas in logical and clear fashion as well as be able to format memos, letters, etc. Exceptional organizational skills Proficiency and knowledge of basic computer skills; including various software programs Ability to learn, use, and train the use of our electronic medical records An understanding of the relationship between substance use and mental health issues and/or self-help programs An understanding of boundaries and ethics, a must Comply with Federal Regulations, 42 CFR Part 2, Substance Abuse Confidentiality Regulations and HIPAA Regulations Work well within a team environment Ability to plan duties for maximum effectiveness and efficiency Administrative Assistant Duties & Responsibilities Works directly with Office Manager & the Site/Program Director Answer multi-line telephone and greet visitors Attends, takes, maintains, and distributes meeting minutes, as needed Schedules appointments Provide administrative and clerical support to clinical and non-clinical staff Attend training's as outlined within the Employee Handbook Complete assigned tasks in a timely, confidential, and accurate manner Creates and maintains various databases, forms, and reports Complete insurance verification and prior authorizations, as needed Complete registration of patients Maintains boundaries and keeps all information received confidential Demonstrates behaviors that recognize the rights of patients as defined by High Point policies Other duties as assigned by Office Manager & the Site/Program Director Administrative Assistant Qualifications: 2-year secretarial experience in an office setting preferred

JOB TITLE: 12 Month Administrative Assistant Provides secretarial and administrative support to school administration, including typing, maintaining records and purchasing supplies. Helps to establish a school environment which is open and receptive to parents and students and responsive to their needs. ESSENTIAL DUTIES & RESPONSIBILITIES: * Shares in the responsibility of greeting all visitors with the Ten Month Administrative Assistant. * Along with the Administrative Assistant, answers all incoming calls. Forwards calls to the appropriate party and takes messages. * Schedules appointments as necessary for the Principal. * Types reports, memoranda and correspondence for the Principal. * Maintains and updates the office filing system. * Maintains staff attendance file and daily events log. * Coordinates all beginning of the year events, prepares new teacher and student packets. * Organizes and coordinates special school events and ceremonies. * Shares in the responsibility of delivering all mail for the building with the 10 Month Administrative Assistant. * Prepares all DOE reports. * Assists Principal with advisor stipend payments. Completes any necessary paperwork. * Responsible for communicating school related information through email blasts. * Enters all pertinent information for new students and staff and updates all information as necessary on Rediker Administrators Plus. * Coordinates free/reduced lunch program for students with Head Manager, Food Services and the building Principal. * Prepares annual Staffing Analysis reports for Town Meeting. * Selects and purchases supplies for the offices and school, reconciles monthly statements and processes bills for payment. * Oversees petty cash and other financial transactions as necessary. * Prepares substitute teacher schedules and reports substitute teachers' payroll to the business office; assists substitutes with daily schedules. * Assists in the budget preparation process, including calculations and typing. * Enrolls incoming students and completes records of transferring students. * Sends homework assignment sheets to absent or suspended students. * Maintains a daily log of the use of the building by outside organizations and clubs and notifies custodians when maintenance is required. * Assists other administrators and faculty when necessary. * Performs other related tasks as assigned by the Superintendent of Schools or his/her designee. QUALIFICATIONS/ REQUIRED SKILLS: * Associates Degree in Business or Secretarial Science preferred and/or several years of progressively responsible administrative experience desired. * Minimum of three years experience performing secretarial duties, preferably in an academic environment. * Minimum of three years experience in an executive support position, preferably in an academic environment. * Shall possess successful experience in administering an office with demonstrated organizational and computer skills and multi-tasking ability in a busy environment. * Good interpersonal skills are essential. Must possess the ability to relate effectively to children and adults. * High level of confidentiality; ability to maintain confidentiality of students, staff and general school-related matters. * Interpersonal skills essential. Must possess the ability to relate effectively to all levels of school/town administration, parents and students. * Current authorization to work in the United States by the first day of employment. TERMS: This is a 12 month position, Administrative Assistant Union position. The Scituate Public Schools have a commitment to maintaining an educational environment and workplace that establishes programs and support mechanisms to recruit and retain staff and ensure appropriate staffing levels that meet the needs of all students through a highly qualified and diverse workforce. Candidates who have a strong commitment to active antiracism are encouraged to apply. We are an equal opportunity employer. Bigotry and intolerance, including discrimination on the basis of race, color, national origin, age, sex, sexual orientation, gender identity, religion, homeless status or disability are not tolerated and where any form of intimidation, threat, coercion and/or harassment that insults the dignity of others and interferes with their freedom to learn or work is unacceptable.

Administrative Assistant - School Year; School Based Principal's Office South River Elementary School (35 hours per week) SALARY: Clerical Personnel Salary Schedule ORGANIZATIONAL RELATIONSHIP OR LINE OF AUTHORITY: Reports directly to Building Principal QUALIFICATIONS: * High school graduate, Associates preferred. * Office and computer experience required, including familiarity with Windows, Excel, Google Calendar, and other basic Google Applications (student management System-Aspen program preferred). * Typing, filing, telephone, and organizational skills required. Strong oral and written communication, and interpersonal skills. * Experience in school system preferred. * Ability to maintain confidentiality and to relate well with elementary school students, parents and staff. Marshfield Public Schools will not be accepting hard copies of resumes and/or applications. Please apply through School Spring.

NIR Retail LLC is seeking an organized and proactive Administrative Assistant to join our team. This is an essential role ensuring smooth operations across various departments and an excellent opportunity for a detail-oriented individual who thrives in a collaborative environment. We'd love to hear from you if you're organized, proactive, and ready to grow with us. Applicants should also work well under pressure, possess excellent communication skills, be organized, flexible, self-motivated, and have a great sense of humor. We prefer candidates who have some administrative support experience, but we are willing to train the right person. White Elephant Resorts is a premier employer with spectacular benefits and compensation, including a competitive salary and bonus package; health, vision and dental; paid vacation; vested 401(K) plan; life insurance; long term care; health club reimbursement; dining, retail and hotel discounts and much more.