Administrative assistant jobs in Barnstable Town, MA

Administrative Assistant I SALARY: Grade 15 GENERAL STATEMENT OF DUTIES AND RESPONSIBILITIES: Serves as the department liaison dealing with all aspects of admissions and student records for the online and continuing education graduate population. The primary liaison with the Graduate Studies, Financial Aid, Student Service Center, Bursar's and Registrar's office for OCE online programs. Maintain the internal database for OCE application data, statistics and planning. Serve as the OCE liaison with (SoftDoc) Document Management, Slate and Peoplesoft staff in Shrewsbury regarding student records, admissions and student correspondence. Perform all functions of the admissions process according to standard, established procedures. The work performed in this position involves a substantial degree of decision making, accountability, and excellent computer skills. Providing excellent customer service is a primary goal. Required to travel to other University locations for meetings, training, or other program related activities. Follows the University's best practices to build and/or support student academic success and retention, and assist in meeting strategic objectives for persistence and timely graduation of all the student population. SUPERVISION RECEIVED: Receives direct supervision from the Director of Admissions & Operations. DIRECT REPORTING STAFF: None THEIR STAFF: None DETAILED STATEMENT OF DUTIES AND RESPONSIBILITIES: * Perform the all admissions processing functions (e.g. entering applications, entering student transcripts, entering transfer credits, changing academic plans, student communications, etc.). * Communicate through various methods with applicants about general and specific policies and procedures and the interpretation of the admission decisions to ensure accurate realization of the decisions; communicate to applicants promptly, correctly, courteous, and confidentially. * Serve as a secondary point of contact in the office and answer telephones, greet visitors, respond to inquiries, process inbound and outbound mail, etc. Troubleshoot needs of students/parents and provide information, schedule appointments, make referrals, etc. * Assist the Enrollment Specialists with weekly outreach and follow-up to OCE graduate inquiries and applicants. * Serve as a liaison with Shrewsbury to stay current with student records and admission functions in PeopleSoft, Slate and Document Management, which includes online application communications from the testing stage to actual production. * Liaison with the University Graduate Admissions, Financial Aid, and Registrar's office for OCE student record issues. * Coordinate with the Admissions/Registrar's office regarding OCE student status regarding revokes, withdrawals and readmission into the university. * Communicate with online program coordinators, enrollment specialist, and student support advisors concerning applicant status and OCE inquiries as necessary. * Maintain the internal database for OCE application data, statistics and planning. * Maintain and update the Massachusetts.edu database; graduate program information and term course listings. * Maintain and update graduate admission letter templates - including the addition of new programs/options, contact information and all other required changes. * Provide proactive communication (via email, phone, and letter) using the CRM with inquiries and applicants. * Perform administrative and clerical duties for OCE, including, but not limited to processing correspondence, maintaining the departments calendar/schedule, maintaining files, processing forms, etc. Assist with all aspects of OCE services. * Provide administrative support to the Enrollment Specialist with recruitment scheduling and appointments. * Accept application fee and forward to Bursar's office. Work with Bursar's office in reconciling application fee payments, chargebacks, and refunds. * Generate registration and enrollment number reports in Summit for all OCE courses. * Assist with updating and maintaining OCE manager site for posting courses and registration dates for all OCE courses. * Request syllabi from faculty for courses and posting to OCE website. * Will assist as a backup to OCE Admissions Administrative Assistant II as needed. * Will assist as a backup to OCE Administrative Assistant II as needed. * May assist with the distribution of student course evaluations to Deans and Department Chairs. * May assist with the scheduling of classrooms, updating room changes on electronic database. * May assist with monitoring enrollment of credit and non-credit courses, notifies students of cancelled courses. * May assist with processing purchase orders. * Perform other job-related duties and responsibilities as assigned. QUALIFICATIONS REQUIRED AT HIRE: * Knowledge of the principles and practices of office management. * Knowledge of the methods of general report writing. * Knowledge of the methods used in the preparation of charts, graphs and tables. * Knowledge of the types and uses of general office equipment. * Ability to understand, explain and apply the laws, rules, regulations, policies, procedures, specifications, standards and guidelines governing assigned unit activities. * Ability to analyze and determine the applicability of data, to draw conclusions and to make appropriate recommendations. * Ability to follow written and oral instructions. * Ability to gather information through questioning individuals and by examining records and documents. * Ability to write concisely, to express thoughts clearly and to develop ideas in logical sequence. * Ability to assemble items of information in accordance with established procedures. * Ability to determine proper format and procedure for assembling items of information. * Ability to prepare general reports. * Ability to maintain accurate records. * Ability to prepare and use charts, graphs, and tables. * Ability to communicate effectively in oral expression. * Ability to give written and oral instructions in a precise, understandable manner. * Ability to deal tactfully with others. * Ability to prioritize, multi-task, and organize. * Ability to establish rapport and maintain harmonious working relationships with persons from varied ethnic, cultural and/or economic backgrounds. * Ability to supervise, including planning and assigning work according to the nature of the job to be accomplished, the capabilities of subordinates and available resources; controlling work through periodic reviews and /or evaluations; determining subordinates' training needs and providing or arranging for such training; motivating subordinates to work effectively; determining the need for disciplinary action and either recommending or initiating disciplinary action. * Ability to exercise sound judgment. * Ability to exercise discretion in handling confidential information. QUALIFICATIONS ACQUIRED ON THE JOB: * Knowledge of the laws, rules, policies, procedures, specifications, standards and guidelines governing assigned unit activities. * Knowledge of types and uses of agency forms. * Knowledge of proper telephone procedures for making and receiving agency calls. * Knowledge of the laws, rules and regulations governing the state personnel system. * Knowledge of state budgetary procedures relating to positions, salaries and personnel services. * Knowledge of the laws, rules, policies and procedures governing Federal Grant Administration. * Knowledge of state procedures governing the purchasing and requisitioning of supplies and equipment. * Knowledge of state accounting and budgetary procedures. * Knowledge of the principles, practices and techniques of supervision. MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) two years of full-time, or equivalent part-time, experience in office management, office administration, business administration or business management, the major duties of which include one or more of the following functions: purchasing, personnel management, budgeting, accounting, records management, work simplification, grants management, contract administration or program management, or (B) any equivalent combination of the required experience and the substitutions from the Massachusetts State Classification Specifications LICENSE AND/OR CERTIFICATION REQUIREMENTS: N/A DEPARTMENT: Online & Continuing Education NO. OF POSITIONS: 1 INTERNAL/EXTERNAL POSTING: Yes STATE FUNDED: No SALARY: $55,103.10 - $77,442.04 HOURS: M-F | 9 am - 5 pm GRADE: 15 UNION: AFSCME UMass Dartmouth offers exciting benefits such as: * 75% Employer-Paid Health Insurance * Flexible Spending Accounts * Life Insurance * Long Term Disability * State Pension Retirement Plan * Optional Retirement Savings Plans * Tuition Credit (Employee, Spouse, & Dependents) * Twelve (12) paid holidays * Paid personal, vacation, and sick time * And More! Benefits for AFSCME Union- AFSCME Applicants must be authorized for employment in the U.S. on a full-time basis. Employment-based visa sponsorship is not available. To apply please submit a letter of interest, a current resume and the contact information for three professional references. The deadline for internal AFSCME applicants is December 8, 2025. The review of internal and external applications will be ongoing until the position is filled. Advertised: 28 Nov 2025 Eastern Standard Time

Salary Grade : 14 Prepares new account opening paperwork for compliance and acceptance, coordinates collection, distribution, and other transfers of assets, including payments to and on behalf of clients, and generally performs all administrative duties associated with asset management, trust, and custody and estate accounts. Provide documentation and account information required by personnel in operations, administration, and tax areas to perform their necessary functions. Communicates with prior trustees/custodians/agents to ensure transferring assets are received in a timely fashion. Has direct client contact in a support role. Responsible for providing exceptional client service and will work closely with other members of the Trust and Asset Management Department to build profitable long-term relationships and a high level of customer satisfaction. ESSENTIAL JOB FUNCTIONS & RESPONSIBILITIES: Assists Wealth Management Officers with client servicing function. Monitors the resolution of client service issues. Prepare client communications as needed. Responds to routine requests from clients regarding their accounts. In absence of Wealth Management Officer, provides primary contact with clients. Coordinates client bill payment, if requested by client. Coordinates on demand distribution requests, future dated or recurring distribution requests with Operations. Coordinates with operations team to schedule retirement distributions. Tax - Coordination both internally and externally to ensure tax preparation is completed for agency, fiduciary and paid preparers. Follow up coordination to ensure amounts due and quarterly tax estimates are submitted appropriately and in a timely fashion. Assists clients with online account access issues. Works with CC5 retail and operations to provide full customer service to client. Collaborates with colleagues in WMS and outside vendors regarding the client experience. Works cooperatively with other members of WMS and is willing to extend themselves beyond the general demands of the position. Exhibits an ongoing concern for the business success of the organization as a whole. Provides any support necessary to promote and facilitate the acquisition of new customers for the Bank. Operational Functions: Interacts with colleagues in Trust and Asset Management Department as well as external contacts, such as accountants, attorneys, clients and beneficiaries. Assists by gathering and providing account opening documentation for new accounts to be opened on various systems, initiates and coordinates all administrative duties associated with new and existing trust, estate, asset management and custody accounts. Verifies account set-up and service for accuracy and completeness; researches problems and prepares corrections related to set-up. Communicates with appropriate internal and external personnel to ensure account information is processed within scheduled timeframes; researches and resolves any discrepancies. Reviews accounts for system compatibility and ensures all information is present and usable from a systems perspective; Helps develop creative solutions to system constraints. Supports the Departments online portal. Resets client passwords when they are locked or expired. Troubleshoots client hardware and software issues. Ensures that all necessary client documentation is completed according to policy guidelines. Gathers and delivers data required for the preparation of tax returns. Coordinates the distribution, delivery and transfer of assets. Coordinates the delivery of client statements and other periodic reports. Reviews daily, intra-day and monthly reports to monitor account cash. Performs task associated with retail or TAM operations projects. Other duties as assigned by supervisor. QUALIFICATIONS: EDUCATION & CERTIFICATIONS: (Minimum education required to perform the duties of this position) Bachelor's Degree (or equivalent). Additional coursework in trusts a plus and may be required as professional development. Notary Public KNOWLEDGE, SKILLS & ABILITIES: At least two years' experience in trust or fiduciary administration is desirable. An understanding of probate, estates, trusts, and tax law, as well as basic accounting principles is highly desirable. Knowledge of trust operations system capabilities is desired. Commitment to continuing education. Interpersonal skills, with the ability to work on and prioritize multiple tasks and projects at one time and work independently with superior attention to detail. Along with analytical, decision making and communication skills, the position requires personal work habits and attitudes that enhance the overall professional dimension of our organization and contribute directly to successful job performance. Knowledge of Bank products and services. COMPETENCIES: Must have cyber security awareness to protect the digital environment, the Bank, and customers. Problem Solving Relationship Building Skills Excellent Verbal and Written Communication Skills Critical Thinking Skills Courage Technology Savviness/Digital Enthusiast Financial Comprehension Adaptability and Flexibility Eager Learner Learning Agility Superior Customer Service #ZR

INTERNAL APPLICANTS - CLICK HERE TO APPLY Tri-County Regional Centre for Education The Tri-County Regional Centre for Education (TCRCE) encompasses the three (3) Counties of Shelburne, Yarmouth, and Digby serving approximately 6100 students in twenty-two (22) schools, composed of 13 Elementary Schools, 6 High Schools, 1 Middle School, and 2 Elementary/High Schools. TCRCE is an equal opportunity employer; we welcome applications from people with disabilities, and we can provide accommodations during the interview and hiring processes. We value the diversity of the people we hire and serve. We have an Employment Equity Policy and we actively encourage applications from under-represented groups, particularly people of African descent/ancestry and Mi'kmaw/Indigenous ancestry. Please ensure that you complete the self-identification portion on the position application. Effective Date: Upon completion of satisfactory Reference Checks, Security Checks, and Onboarding. Position Type: Casual POSITION TYPE: Administrative Assistant: • Casual on call basis - Casuals are needed in all three counties - Shelburne, Yarmouth, Digby & Regional Office's (Current Casual Administrative Assistant's complete the application form found on the Human Resources website) QUALIFICATIONS & EXPERIENCE: Office Administration Diploma or equivalent. Minimum of 2 years experiences in related field. Proficient in MS Office (Excel, PowerPoint, Word & Outlook). Proficient in SAP and other budget/finance responsibilities. Ability to work collaboratively with other staff, school administrations and the public. Able to work independently. Proven ability to communicate and work alongside diverse cultural and racial backgrounds. Demonstrated ability to value the voice and contribution of others while remaining open to corrective criticism. Completion of WHMIS and First Aid, or willingness to obtain upon hire. RESPONSIBILITIES: Receive and forward telephone inquiries; Receive and respond to email in Outlook; Maintain a filing system; Prepare correspondence for distribution; Arrange meetings and notifies appropriate parties of such arrangements; Assistance in preparation for Professional Development sessions and staff meetings; Assist in preparation of the Science Fair & Heritage Fair; Provide secretarial support to other staff members; Process correspondence and maintain an organized work environment ; Take minutes as required; Preparing and reviewing SAP, expense, budget, and other financial reports - including dealing directly with the notification/contacting of individual schools and school staff (i.e. Principals, teachers, etc); Data entry - Aesop - sub finder system Monitoring financial transactions and maintaining accurate and up-to-date records of several accounts; Preparing, reviewing, submitting, and tracking expense claim forms; Prepare purchasing orders as required; Other related duties as assigned. TO APPLY: Complete the online profile/resume - you can attach a resume to your profile, security checks, and reference letters if applicable. In the profile ensure you fill in all areas with a red asterisk * to avoid errors even if it doesn't pertain to your application. Ensure your resume is up to date and includes all relevant education, experience, training, and certificates. Ensure to upload all post secondary education diploma/certificates. (Please note: Three (3) references from Immediate Supervisors required - failure to include your references will cause delay in processing your application, also you should include email addresses for your references, this will speed up the process, ensure they know to check their junk/spam folders). Once You've Applied: Thank you for your interest in this position. Only those applicants selected for an interview will be contacted. A notification email will be sent when the position has been filled. Ensure to check your junk/spam folders. SECURITY CHECKS: The Tri-County Regional Centre for Education requires that all newly hired employees provide a satisfactory Child Abuse Register Check and Criminal Record / Vulnerable Sector Checks. If you have current security checks less than 3 months old you can attach these checks to your profile / resume, otherwise, you will receive instructions once a decision has been made on your application. For more information about the TCRCE visit our website at *********************

Be a part of the best team in Property Management! Vesta Management is seeking to hire an experienced, organized, customer service focused Administrative Assistant to join our team at Village Green & Yarmouth Commons in Barnstable, MA area. What we Offer: At Vesta, we take pride in hiring the best talent in Property Management. We work hard and we have fun doing so. In addition to our generous benefits package, we offer service awards, performance bonuses, team member appreciation events and opportunities for growth. Our benefits include: Medical, dental & vision insurance Company matched 401(K) Paid time off- Vacation, sick, floating holidays 12 additional paid holidays Tuition Reimbursement PetPlan Pet Insurance Employee Assistance Program Long & Short-Term Disability Insurance AND MORE The Administrative Assistant provides various administrative functions. In most cases, the Administrative Assistant is the first point of contact for all visitors, and all calls for the property. Greets visitors and offers direction and information. Answers all incoming calls, determining the purpose of the call, and forwarding calls to appropriate personnel with the utmost professionalism and courtesy. Responsible for scheduling appointments and assisting office personnel with clerical work and other office duties. Essential Functions: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Retrieves messages from voice mail and forwards to appropriate personnel. Answer and direct all incoming calls to the appropriate team member. When the appropriate team member is unavailable, ensure proper follow up. Relieve management of administrative detail with all projects, phones, faxes, filing, typing, and mailings. Secure all required applicant and resident signatures, for administrative processes. Maintain documentation and filing procedures and systems in accordance with Vesta's SOP. Keep a running list of needed supplies and order as necessary. Greet, introduce, welcome and convey benefits of the property to prospective residents and visitors. Foster a positive, active and collaborative relationship with team members, prospects, residents, communities, vendors and associated agencies. Assist leasing to schedule application intakes, interviews, processing and preparation of applications, and their distribution. Assist with and attend resident retention initiatives (i.e., resident functions, promotions, monthly newsletters, etc.). Assist with property-issued communications/notices (i.e., bad weather, emergency, etc.). Consistently maintain property rules and regulations in accordance with property-based programs, Vesta's SOP as well as all state, federal and/or local laws. Assist in the achievement of property financial goals. Maintain accurate record of all resident transactions issuing resident receipts as necessary. Receive, review, and route incoming mail, and ensure that invoices and other time sensitive materials are processed. May assist in collection, depositing and posting of rental deposits, rent and late fees/charges etc. as assigned. Process information in property management software regularly, i.e.., work orders, certifications, deposits and all pertinent resident documentation. Report to management community appearance/ curb appeal, and unsafe conditions. Input all work order and service requests, in Yardi and communicate to maintenance. Responsible for keeping reception area clean with professional surroundings. Monitors visitor access. Other duties as assigned. Knowledge, Skills and Abilities: Excellent interpersonal skills; strong verbal communication skills. Able to work independently; self-motivated, takes initiative. Able to multitask and prioritize efficiently. Ability to determine varying nature of calls/issues and identify the priority level. Accepts responsibility and accountability. Honest and trustworthy; displays integrity. Professional, in appearance and action. Shows adaptability. Organized and detailed. Interested? APPLY NOW!!! Requirements Required Education & Experience: HS diploma or equivalent 2 years of related experience; to include data entry, data processing, and skills in Microsoft office and property management software Experience in a property management or apartment community preferred Successful completion of a background check and drug screening required. Bilingual strongly preferred Vesta is an Equal Opportunity/Affirmative Action Employer. Vesta has an ongoing commitment to a diverse workplace free of discrimination and harassment. Vesta recruits, hires, trains, and promotes individuals in all job titles without regard to any protected characteristic, including but not limited to race, color, creed, religion, ancestry, sexual orientation, genetic information, national origin, age, sex, physical or mental disability, being a disabled veteran, veteran of the Vietnam era, or other eligible veteran, or any other protected category under any state or Federal laws. At Vesta, we are committed to a fair and equitable workplace . Salary Description $23.00/hr.

Stoughton Public Schools has an Administrative Assistant position in the Food Services Department open as of December 1, 2025. With the Director of Food Services, the administrative assistant will maintain the safe and effective operation of all kitchens. MINIMUM QUALIFICATIONS: High school diploma required with a business curriculum and data processing courses preferred. Some college coursework is preferred. Servesafe Certification Three years of managerial experience in the food service industry Reasonable degree of proficiency in Google and Microsoft Applications. Familiarity with school-based accounting systems (MUNIS) a plus. Such alternatives to the above qualifications as the Superintendent may find appropriate and acceptable. PERFORMANCE RESPONSIBILITIES: With the Director of Food Services, maintains the safe and effective operation of all kitchens Performs the usual office routines and practice Receives and transfers all incoming calls Assists in the ordering of food and products for all kitchens Assists the Director in the DESE claims process Processes requisitions and payments through MUNIS Coordinates substitute assignments for all kitchen personnel Handles any other duties as assigned by the administrator Handles and does reporting for cash and credit card receipts Coordinates catering orders and invoicing Processes free and reduced lunch applications Executes the bi-weekly payroll for the food service department Monthly submission of meals tax Interviews and hires applicants for food service positions Salary for this position is listed in the Administrative Assistant Agreement Salary Grid: chrome-extension://efaidnbmnnnibpcajpcglclefindmkaj/*********************************************************************************************************************************

JOB SUMMARY: The Special Education Administrative assistant provides administrative, clerical, and organizational support to the special education office, staff, students and caregivers. This position ensures efficient office operations, supports compliance with state and federal special education regulations, and facilitates effective communication among staff, caregivers and external partners for Provincetown IB World Schools. PERFORMANCE RESPONSIBILITIES: 1. Maintain and organize confidential student records in accordance with state and federal regulations. 2. Develop, maintain, and prepare data for state reports including, but not limited to, submissions to the Department of Elementary and Secondary Education. 3. Prepare and distribute meeting notices, consent form, procedural safeguards, progress reports and other special education correspondence. 4. Schedule IEP meetings; coordinate logistics such as room reservations, interpreter services, and staff availability. 5. Record and distribute minutes or notes for meetings as requested. 6. Track timelines and deadlines (evaluations, annual reviews, re-evaluations) to ensure compliance with IDEA and Massachusetts special education regulations. 7. Manage data entry and reporting in Student Information System (SIS) - currently Aspen as well as special education management system - currently Frontline. 8. Process student transfers and obtain or send necessary records or documentation related to special education 9. Assist with state reporting, program audits, and compliance monitoring (TFM). 10. Communicate with related service providers, transportation, and other departments to coordinate services. 11. Maintain office supplies, generate purchase orders, purchase materials, to support the efficient operation of the special education department. 12. Provide clerical services to teachers, administration and service providers. 13. Support district events, meetings and projects as assigned. 14. Maintain the Special Education Communication Log 15. Maintain the district Special Education Department Google Calendar. 16. Prepare student files and reports prior to and following scheduled team meetings. 17. Maintain current Medicaid records. Provides Medicaid eligibility consent forms. Prepares and submits Medicaid claims on a monthly, quarterly and yearly basis. 18. Perform other duties related to his/her performance responsibilities, as assigned by the Special Education Director, Principal or Superintendent.

Provides administrative support to the Marine and Environmental Affairs Department. Performs clerical and administrative support to Office Manager; all other related work as required. Minimum Qualifications: High school diploma with courses in office procedures, accounting or bookkeeping, more than five years experience in clerical and bookkeeping work; or any equivalent combination of education and experience. Some experience in administrative management and supervision are helpful. Notary Public preferred. Additional Qualifications: Working knowledge of office administration and machines. Knowledge of bookkeeping and accounting methods. Familiarity with the town government. Knowledge of local ponds, waterways and public environmental resource areas is helpful. Ability to communicate effectively with the general public and Town departments. Ability to organize and maintain accurate detailed records including the ability to accurately enter and proof of financial data. Proficiency in the use of computers, including word processing, spreadsheet and database. $2,263.30 biweekly, plus benefits

The Behavioral Health Administrative Assistant/Care Coordinator serves as administrative assistant and care coordinator for BH staff and patients. Manages BH staff referrals and schedules and provides case management to patients to help access appropriate resources. Assists in coordinating patient care with other team members and departments in keeping with patient centered medical home principles. Responsibilities include: General Responsibilities * a. Supports BH department staff in responding to phone and in person requests for BH services * b. Undertakes primary responsibility for coordination of care and case management and other admin tasks for the counseling and psychiatry staff. 2. Scheduling Responsibilities * a. Manages counseling and psychiatry phone lines, texting, and EMR messages in coordination with other administrative team members. * b. Schedules initial and follow up appointments for patients. * c. Assumes primary responsibility for keeping schedules full and running efficiently. * d. Follows HIPAA regulations at all times when speaking to patients' family members, external providers, etc. 3. Case Management and Coordination of Care Responsibilities * a. Reviews and monitors behavioral health referrals to ensure appropriate and timely access to services. * b. Researches and provides resources for patients, eg: housing, holiday assistance, health and social services * c. Provides direct care assistance to patients connecting them with behavioral health agencies and other facilities as indicated. * d. Coordinates care/facilitates appointments between facilities and health center especially when patients are discharging from programs. * e. Processes letters needed for jury duty, probation officers, and other agencies in accordance with patient and provider requests. * f. Places prescription for transportation referrals for eligible patients. * g. Collaborates with CHC teams to ensure integrated care between PCP and BH teams. Communicates with appropriate providers to ensure follow up in urgent situations. * h. Works with BH Director to manage and coordinate patient requests and referrals. * i. Documents all contacts in EMR. 4. Program Education * a. Assists in educating patients in understanding and promoting CHC services available to them (i.e., dental, women's health, pharmacy, mental health, optometry) as well as connecting to external resources. 5. Supplies * a. Ensures appropriate supplies are available and submits supply orders as requested by supervisor

Job Details AEI - Boston - [5BOS] - Braintree, MA Internship $20.00 - $20.00 HourlyDescription Overall Responsibility: Assists Project Managers, Project Controls Specialists and Project Coordinators with administrative functions for all active projects and general office support. Essential Functions: Technical Support: Deliver high-level administrative assistance to project managers and teams, ensuring seamless day-to-day operations. Project Documentation Management: Oversee and maintain project records using the Newforma platform; support the archiving and organization of closed projects to ensure efficient data retrieval and compliance. Project Coordination: Assist in the planning, coordination, and tracking of project tasks and milestones; uphold the accuracy of project schedules and related documentation. Reporting and Analysis: Partner with the Project Control Specialist to develop and distribute timely, detailed project status reports that support informed decision-making. Document Management: Prepare, proofread, format, and update a wide range of project documents to maintain clarity, consistency, and professional standards. Secondary Functions: Duties as assigned by the Office Director, Project Managers, Discipline Leads and Project Controls Specialist and Project Controls Manager Day-to-day tasks. Qualifications Needed Skills: Proficient in Microsoft Office Suite/Office 365 and have demonstrated the ability to learn different applications appropriate to responsibilities. Ability to maintain confidentiality. Excellent communication skills, particularly phone skills, written and spoken English. Ability to initiate communications to all levels of audience with emphasis on the ability to listen and understand team members as it relates to elements of project performance and status. Ability to work as a team member and to collaborate across all levels in the organization. Demonstrate ability to use time management techniques. Ability to fully understand and perform specific tasks as defined by the Project Management Office, Director of Project Management, Project Managers and/or the PMO Team Leaders. Ability to create and maintain professional working relationships with colleagues, vendors, and visitors. Willing and able to travel to other office sites when needed. Hold a legal right to work in the US. Education/Experience Minimum: Background in A/E or construction field preferred or pursuing a related field of study Administrative work experience preferred. ABOUT THE ORGANIZATION: ARORA ENGINEERS, LLC. (ARORA) - Arora provides clients in the aviation, transportation, education, government, and commercial/institutional sectors with engineering services for intelligent infrastructure solutions. Through smart design, construction management, and facilities maintenance management, we rethink industry needs to help keep clients on the cutting edge and add value to a project. Arora is a growing firm that welcomes individuals with a thirst for knowledge and the energy to tackle projects that help take the infrastructure of our world to the next level. DISCLAIMER: The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees assigned to this position. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against, on the basis of these factors or of disability.

Commercial Admin needs 1-3 years of experience performing administrative duties required within a sales or service industry Commercial Admin requires: High School Diploma or General Education Degree (GED) 1-3 years of experience performing administrative duties required within a sales or service industry and working knowledge of computer-based ERP systems preferred Proficient in Microsoft Office (Outlook, Word, Excel & PowerPoint) Preferred: Must possess good decision-making skills, be very organized and detail oriented. Must have excellent oral and written communication. Ability to use discretion. Problem Solving and ability to escalate matters when needed. Data analysis and interpretation skills. Speed and accuracy with attention to detail. Dispatching and scheduling. Commercial Admin duties; Regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Execute company procedures and systems to maximize operating efficiency and system controls as it relates to district standard operating procedures. Work with payroll and managers to ensure accurate payroll processing. Responsible for completing required documentation for prevailing wage compliance.

Job Posting Title: District Para-Professional School: Assawompset Elementary School Specific Assignment: Grade 1 Posting #: 26-20 The Freetown-Lakeville Regional School District is committed to providing each student with a high quality, relevant education that promotes academic success, well-being, and responsible citizens. We are seeking a qualified candidate to join our team and to realize that mission. Position Objective: The Para-Professional will provide instructional, behavioral, and social-emotional support to students under the direction of a licensed teacher and/or school administrator. This position exists to foster student growth by reinforcing classroom instruction, supporting Individualized Education Plans (IEPs), promoting positive engagement, and assisting in the creation of a safe, inclusive, and supportive learning environment. The Para-Professional plays a vital role in helping students achieve academic success, develop independence, and fully participate in the school community. Responsibilities: Adapts classroom activities, assignments and/or materials under the direction of the supervising teacher for the purpose of supporting and reinforcing classroom objectives and meeting IEP Goals Collects data for the purpose of progress monitoring and supporting teachers in the classroom Assists and escorts students when necessary for the purpose of attending to the student's personal hygiene and care needs and arrival to/from destinations Attends meetings and inservice presentations for the purpose of acquiring and/or conveying information relative to job functions Implements under the supervision of assigned teacher, research based interventions for the purpose of presenting and/or reinforcing learning concepts Communicates with supervising instructional staff, and a variety of health care professionals, and professional support personnel for the purpose of communicating progress and/or implementing IEP objectives Monitors student's daily schedule and behavior plan (e.g. class schedule, toileting, medication, appetite, etc.) for the purpose of maintaining a safe and positive learning environment Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work Provides, under the supervision of the assigned teacher, instruction to students in a variety of individual and group activities for the purpose of reinforcing instructional objectives; implementing IEPs and ensuring student's success in school Supervises individual and/or groups of students in a variety of settings for the purpose of providing a safe and positive learning environment Performance of other job-related duties as assigned Required Qualifications: Minimum High School Diploma Must pass a pre-employment criminal background check Preferred Qualifications: Experience working with children in an educational or childcare setting Experience supporting students with diverse learning needs, including students with disabilities and English Language Learners (ELLs) Knowledge of child development, instructional strategies, and classroom management techniques Familiarity with Individualized IEPsand accommodations Strong interpersonal and communication skills for working collaboratively with teachers, staff, families, and students Ability to remain patient, flexible, and professional in a fast-paced school environment Skills in using educational technology and basic computer applications Commitment to fostering an inclusive, respectful, and supportive learning environment for all students Salary & Terms of Employment: In accordance with the Freetown-Lakeville Regional School District Educators' Association Collective Bargaining Agreement. Employment is contingent upon job performance, program needs, and funding. Hourly Rate Range: $18.54 - $28.40 FLRSD is committed to providing equal educational and employment opportunities to all individuals. We do not discriminate on the basis of race, color, gender, age, religion, gender identity, national origin, marital status, sexual orientation, disability, or homelessness in any of its programs, activities, or employment practices. Contact: Bethany Pineault, AES Principal Learn more about us: link to website

Job Description We believe that real estate should be a pleasure. Not a pressure. At Jack Conway, you'll feel the difference immediately. We're the largest independently-owned real estate company in our region. So we've got the reach, and the connections, to take good care of your every real estate need. We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities. Responsibilities Answer and direct phone calls Organize and schedule appointments Plan meetings and take detailed minutes Write and distribute email, correspondence memos, letters, faxes and forms Assist in the preparation of regularly scheduled reports Develop and maintain a filing system Update and maintain office policies and procedures Order office supplies and research new deals and suppliers Maintain contact lists Book travel arrangements Submit and reconcile expense reports Provide general support to visitors Act as the point of contact for internal and external clients Liaise with executive and senior administrative assistants to handle requests and queries from senior managers Requirements Proven experience as an administrative assistant, virtual assistant or office admin assistant Knowledge of office management systems and procedures Working knowledge of office equipment, like printers and fax machines Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) Excellent time management skills and the ability to prioritize work Attention to detail and problem-solving skills Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Duxbury Public Schools is seeking exceptional candidates to apply for the position of Administrative Assistant for the Alden Elementary School. The Administrative Assistant works independently in the performance of all functions necessary to maintain efficient and organized operations in a professional and confidential manner. Qualifications: Minimum of Associates Degree in business preferred Experience as a secretary, administrative assistant or similar role Knowledge of Google Suite and Microsoft Office essential Knowledge of Aspen or other Student Information Management System (SIMS) preferred Support the Alden School Administration in all facets of school operations Plan, coordinate and organize activities and coordinate flow of communications; assure smooth operations of main office Receive, screen and route telephone calls; review email; take, retrieve, and relay messages as needed; initiate phone calls to request, provide and verify information and documents as needed; schedule and arrange appointments, conferences, meetings and other events Serve as the first point of contact for Alden School for staff, families and community members Strong organizational and time management skills. Demonstrated ability to work in a fast-paced team environment. All other duties as assigned by the Superintendent or their designee Please refer to the Duxbury Administration Assistants' Association contract for additional information All full-time employees are eligible to participate in the Town of Duxbury Benefit plans that include health insurance (25% employee contribution), dental insurance, life insurance, short-term disability, long-term disability, vision insurance, pet insurance, accident insurance, cancer insurance, critical illness insurance, prescription drug program, 529 College Savings plan, and an employee assistance program. Alden School is a grades 3 - 5 school comprised of 650 students and 115 dedicated staff members Our school community believes in the values of Responsibility, Empathy, Self-esteem, Courage, Patience, Effort and Teamwork. Staff model these RESPECT values in how we teach, communicate and collaborate with our students and families. The mission of Alden School is to provide each student with the opportunity to achieve personal and academic excellence. We welcome applicants with a diverse background and experiences that can align with our core values and can contribute to creating a positive learning environment for all students. Duxbury Public Schools believes that each student's unique identity must be affirmed in order to support a welcoming school-community that engages and empowers all learners. We are committed to the long term work of dismantling systems of inequity in our community to provide obstacle free access to education and to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.

TO: ALL ADMINISTRATIVE ASSISTANTS BROCKTON PUBLIC SCHOOLS FROM: Dr. Kathleen F. Moran Assistant Superintendent for Human Resources SUBJECT: ADMINISTRATIVE ASSISTANT VACANCY is being advertised. Parent Information and School Registration Center - Central Administration 12 MONTHS - SCHEDULE 5 DUTIES AND RESPONSIBILITIES: 1.Assist in the general office routines and procedures, including answering/directing telephone calls. 2.Prepare weekly payroll sheets for office and itinerant staff 3.Coordinate ordering office supplies and materials. Maintain inventory of office supplies. 4.Review and link all incoming students through Online Registrations (OLR) for enrollment in BPS. 5.Assist families with registrations who need multilingual support and offer school level language support upon request. 6.Perform other related duties as assigned by the Director or her designee. 7.Manage Appeals database, prepare appeals for Board review and generate all notification letters regarding appeal decisions. 8.Maintain a thorough understanding of critical Campus functions, including but not limited to Ad hoc reports, parent portal, etc. 9.Prepare letters upon request for families in support of their applications to RMV, IRS, DTA and USCIS. QUALIFICATIONS: 1.This position requires a well-organized, self-motivated individual with strong attention to detail. 2.Bi/multilingual staff preferred (Haitian Creole, Spanish, Portuguese, French, Cape Verdean Crioulo, etc.) 3.Ability to communicate in a courteous, efficient and professional manner in dealing with personnel and the public. 4.Thorough knowledge of standard office procedures and practices. 5.Appropriate office skills, including use of all Microsoft Office modules, Infinite Campus, Frontline and Munis systems. 6.Ability to plan, organize, and follow through on complex duties; ability to prioritize tasks and develop work plans to complete tasks with minimal supervision and in a timely manner. 7.Ability to meet deadlines as required by Director. 8.Ability to maintain confidentiality with regard to students' files, parents' documents, and other school-related information. 9.Must have excellent organizational, oral and written communications skills. Further duties, responsibilities and expectations of this position will be discussed with each applicant at the time of the interview. Please note: Brockton residency must be established within one year of initial employment. The Brockton Public Schools is an Equal Opportunity Employer and, as such, is committed to fostering an inclusive culture where diverse perspectives and backgrounds are celebrated. In order to better serve our students and the community, the District seeks to build a work force that reflects diversity of race, color, ancestry, ethnicity, national origin, religion, age, gender, marital/domestic partner status, sexual orientation, gender identity and expression, disability status, pregnancy or pregnancy-related medical condition, and veteran/military status. We encourage all to consider employment opportunities within our school district.

Wareham Public Schools is seeking a full-time calendar year administrative assistant. This position is funded through the local budget and paid in accordance with the Administrative Assistants collective bargaining agreement. Reports to the Director of Teaching, Learning, and Technology. Communicates readily and meets weekly with the Director of Teaching, Learning, and Technology. Manages and maintains the homeschooling process, including mailing annual intent paperwork and tracking receipts. Communicate concerns to the Director of Teaching, Learning, and Technology. Assists in the processing of course tuition reimbursements. Processes, records, and tracks CORIs for contractors and volunteers & maintains work permits. Maintains records for expenditures for LEA Curriculum and Technology, Title I, II, IV, mentors, professional development, stipends, and any other grants/funds tied to the Director of Teaching, Learning, and Technology and assists in processing purchase orders, vendor payments. invoices, order supplies, request quotes as needed, and customize/track pay forms. Process teacher verification forms, appointment letters for curriculum office committee members, and send annual letters to private schools required by Title I. Provides paperwork and communicates with interested student interns or those wishing to observe classrooms. Provides needed clerical support to the Director of Teaching, Learning, and Technology including but not limited to: scheduling and reserving space for new teachers and other professional development. Provides clerical support at Central Office as needed, including but not limited to: preparing, assembling, and photocopying onboarding packets, substitute teacher handbooks, and other district materials to ensure efficient operations and a smooth onboarding experience for new staff and substitutes, district attendance, daily mail posting, and general oversight of postage equipment, and greeting visitors. Skills: Strong organizational and communication skills. Strong character and maintains a high level of confidentiality and maintains student and staff data with discretion and integrity. Collaborative and possess a positive attitude. Knowledge of basic technology troubleshooting procedures. Significant computer experience (PC), including using MS Word, Excel, and Google Workspace.

For a description, see PDF at: ********************** s3. amazonaws. com/wp-content/uploads/sites/45/**********3246/Administrative-Assistant-1. pdf

Program/Location: Outpatient, New Bedford Education/Licensure: High School Diploma or Equivalent Starting Pay: $21 per hour experience & education dependent Shift: Per Diem Benefits Medical Insurance Dental Insurance Vision Insurance Long & short term disability Discounted auto/home and renters insurance 403b - Retirement FSA & DSA PMLA Employee Assistance Program Bonuses & Referral Eligibility for free classes to become a Licensed Counselor or Recovery Coach Education days to use towards CEU's Free meals at select programs and when available Unmatched Leave Time (FT employees can earn up to 3 weeks in first year) About Us High Point & Affiliated Organizations is a health and human service agency whose mission is to treat and prevent substance use disorders and mental illness. High Point has programs located throughout Southeastern Massachusetts offering a full continuum of care for substance use and mental health treatment, including inpatient, outpatient, residential, and community-based services. Programs and services also assist survivors of abuse, violence, and families experiencing homelessness. High Point believes that everyone has inherent goodness, worth, and dignity. Our goal is to help individuals and families achieve personal change and improve their quality of life. Outpatient substance use disorder and mental health services are located across Southeastern Massachusetts in Brockton, Middleborough, New Bedford, Plymouth, and Taunton. These services are available during the day, as well as evenings. We offer individual, group, family services, and medication management to address diverse clinical needs. An interdisciplinary team of professionals includes licensed social workers, clinicians, psychiatrists, and psychologists. Administrative Assistant Requirements Present as courteous and professional Demonstrated flexibility, dependability, and ability to multiply task Excellent verbal and written communication skills, including the ability to organize ideas in logical and clear fashion as well as be able to format memos, letters, etc. Exceptional organizational skills Proficiency and knowledge of basic computer skills; including various software programs Ability to learn, use, and train the use of our electronic medical records An understanding of the relationship between substance use and mental health issues and/or self-help programs An understanding of boundaries and ethics, a must Comply with Federal Regulations, 42 CFR Part 2, Substance Abuse Confidentiality Regulations and HIPAA Regulations Work well within a team environment Ability to plan duties for maximum effectiveness and efficiency Administrative Assistant Duties & Responsibilities Works directly with Office Manager & the Site/Program Director Answer multi-line telephone and greet visitors Attends, takes, maintains, and distributes meeting minutes, as needed Schedules appointments Provide administrative and clerical support to clinical and non-clinical staff Attend training's as outlined within the Employee Handbook Complete assigned tasks in a timely, confidential, and accurate manner Creates and maintains various databases, forms, and reports Complete insurance verification and prior authorizations, as needed Complete registration of patients Maintains boundaries and keeps all information received confidential Demonstrates behaviors that recognize the rights of patients as defined by High Point policies Other duties as assigned by Office Manager & the Site/Program Director Administrative Assistant Qualifications: 2-year secretarial experience in an office setting preferred

POSTING of VACANCY Administrative Assistant - Central Registrar (Part Time) School Administration Building 18.75 hours/week 12-months/year Qualifications: * High School diploma with postgraduate secretarial study, data and information study, or equivalent experience; Associates Degree or higher preferred * Successful experience in a customer service position * Clerical experience in a school setting preferred * Ability to serve the public, faculty, families, and students in professional, efficient, and respectful manner * Technical skills include proficiency with student information systems (PowerSchool experience preferred), Google Applications, Microsoft Office Suite and the ability to learn other software programs as required * Proficient in file management, word processing, spreadsheets, presentation applications, database applications and e-mail * Ability to stay up-to-date with and be able to navigate current office technologies * Time management, organization and attention to detail to ensure accurate and timely entry of data * Ability to read and interpret school records and documents, such as rules, policies, instructions, correspondence and procedures, and adheres to such * Ability to write routine reports and correspondence * Accurately performs basic math skills * Ability to use tact and discretion in carrying out duties of a highly confidential nature * Ability to accurately receive and transmit messages * Ability to handle multiple activities effectively with minimal supervision * Meet deadlines and work under time constraints * Organizational skills to support projects requiring the use of office equipment including copiers, scanners, postage meters, and others * Excellent written and oral communication skills * Fluency in a second language preferred, Portuguese or Spanish desired * Such alternatives to the above qualifications as the Superintendent of Schools may deem appropriate and acceptable Responsibilities: * Establishes and maintains cooperative, courteous, and effective working relationships with those contacted during the performance of required duties, including district personnel, students, parents/guardians, and the community * Enrolls new students and obtains, verifies, and passes along a variety of student records such as grades, transcripts, immunization records, cumulative folders, and general student data in a respectful and confidential manner * Enter and/or update student and family information into the student database to include enrollment, withdrawals, and demographic data * Maintain accurate student and historical records * Work collaboratively with building administrators, guidance and office staff to ensure that all data entered is timely, accurate and accessible * Work with Student Services to identify incoming students who have an Individualized Education Plan (IEP) and for students who qualify under McKinney-Vento status * Assist families with any questions, concerns, or changes to their child's information * Provide information regarding services through various community partners to respond to families individual needs * Answer all incoming calls from parents related to student registration * Assist students and parents/guardians with completion of registration materials * Provide brief orientation to new students and families * Work occasional evening registration events * Run various reports such as enrollment, withdrawals, and attendance * Support user access with district databases * Support schools with report card management Salary: In accordance with the Non-Union Personnel Guidelines & Benefits Application: Please apply until filled to: Falmouth Public Schools: ********************** #Admin AA26-2 Lori Duerr, Ed.D. Superintendent of Schools INTERNAL POSTING DATE: 11/21/2025 EXTERNAL POSTING DATE: 11/21/2025 EOE: The School Committee affirms a policy which guarantees equal employment opportunity in the recruitment, application, selection, compensation, retention, transfer, promotion, benefits, work assignment and career progression process without discrimination for reasons of individual's race, color, religious creed, national origin, sex, gender identity, age, ancestry, citizenship, military status, sexual orientation, disability or genetic information. * race includes traits historically associated with race, including, but not limited to, hair texture, hair type, hair length, and protective hairstyles." Complete GBA - Affirmative Action Policy can be found here: Falmouth Public Schools Policy Manual

The Town of Halifax is seeking a qualified candidate for the position of Secretary for the Finance Committee. This position works on-average five hours per week including Finance Committee meetings on various Monday nights at 6 pm (night schedule varies throughout the year). Reporting to the Finance Committee, this position will perform clerical support and be responsible for taking and transcribing meeting minutes for approval and fulfill all other general clerical tasks. The ideal candidate must be proficient in Microsoft Word and possess administrative support skills. Strong interpersonal and communication skills are a must, as well as being detail oriented and flexible. Must be able to meet deadlines, and be able to handle routine secretarial duties, often without direct supervision. The Secretary will act as a contact for the public, Town employees and Town public bodies. A High School diploma or equivalent, as well as at least one (1) year of secretarial/clerical experience, preferably in a municipal setting are preferred. Pay rate: $18.88 per hour (Grade 1, Step 1). This position is not eligible for benefits. Application, resume, and any associated documents must be submitted no later than Monday, October 20th, 2025. Download Job Description (PDF)