Administrative assistant jobs in Baton Rouge, LA - 113 jobs

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Job DescriptionAssociates in Pediatric Dentistry We're a fun, family-focused pediatric dental office looking for a friendly and organized Front Office Administrator to join our team!Your Role: Greet patients and families with warmth and professionalism Manage appointments, phone calls, and patient records Verify insurance and process payments Support our clinical team with scheduling follow-ups and reviewing treatment plans We're Looking for Someone Who: Has excellent communication and multitasking skills Is detail-oriented, reliable, and comfortable with computers Brings a positive attitude and enjoys working with children Has dental office experience (preferred, but not required) We'd love the opportunity to meet you!

Assist project manager with day-to-day coordination of healthcare construction projects. The position requires familiarity with how construction projects get completed, from beginning to end, including budgeting, planning and design, procurement, accounting, documentation, and more. Needs to be comfortable interfacing with hospital staff, design and construction professionals, regulatory agencies, and others involved in the construction process. * Leadership: * Tracks progress during the construction process by attending meetings and inspecting active jobsites. Monitors and communicates project status to Construction Project Management staff. * Quality and Stewardship: * Key member of a collaborative team for each project that includes all primary stakeholders, Facilities Operations & Maintenance, Clinical Engineering, Information Technology, Infection Control, and any other department that would have a role in the success of the project and safety of our patients and staff. * Participates in the continual process, policy, and procedural improvement of the overall department utilizing a collaborative team approach. With guidance from project managers, fosters team building at their assigned site as well as system-wide within the department and organization. * Safety: * Verifies adherence to established Infection Control Risk Assessments (ICRA) and Interim Life Safety Measures (ILSM). * Assists Construction Project Managers in reviews of designs for compliance with building code regulations and adherence to established hospital standards. * Program Management and Daily Operations: * Assists in project documentation and tracking, including cost control, life safety documentation, as-built documents, building permits, and certificates of occupancy. * Process requisitions and invoices for capital projects. * Growth: * Assists the Construction Project Managers in the capital budgeting process for all requests, coordinating between associates and departments to ensure a complete and accurate scope, schedule, and budget for all requests. * Assists the Construction Project Managers in developing a collaborative team of stakeholders, consulting departments, outsourced consultants, and others required to ensure a successful project. * Other Duties as Assigned: * Performs other duties as assigned or requested. * Experience: 4 years of Construction, Architecture/Engineering, or Consultant Experience * Education: High School Diploma * Skills and Abilities: effective communication, interpersonal, active listening, customer service, attention to detail, business acumen, planning and organization, and technology and software

Assist project manager with day-to-day coordination of healthcare construction projects. The position requires familiarity with how construction projects get completed, from beginning to end, including budgeting, planning and design, procurement, accounting, documentation, and more. Needs to be comfortable interfacing with hospital staff, design and construction professionals, regulatory agencies, and others involved in the construction process. Responsibilities * Leadership: * Tracks progress during the construction process by attending meetings and inspecting active jobsites. Monitors and communicates project status to Construction Project Management staff. * Quality and Stewardship: * Key member of a collaborative team for each project that includes all primary stakeholders, Facilities Operations & Maintenance, Clinical Engineering, Information Technology, Infection Control, and any other department that would have a role in the success of the project and safety of our patients and staff. * Participates in the continual process, policy, and procedural improvement of the overall department utilizing a collaborative team approach. With guidance from project managers, fosters team building at their assigned site as well as system-wide within the department and organization. * Safety: * Verifies adherence to established Infection Control Risk Assessments (ICRA) and Interim Life Safety Measures (ILSM). * Assists Construction Project Managers in reviews of designs for compliance with building code regulations and adherence to established hospital standards. * Program Management and Daily Operations: * Assists in project documentation and tracking, including cost control, life safety documentation, as-built documents, building permits, and certificates of occupancy. * Process requisitions and invoices for capital projects. * Growth: * Assists the Construction Project Managers in the capital budgeting process for all requests, coordinating between associates and departments to ensure a complete and accurate scope, schedule, and budget for all requests. * Assists the Construction Project Managers in developing a collaborative team of stakeholders, consulting departments, outsourced consultants, and others required to ensure a successful project. * Other Duties as Assigned: * Performs other duties as assigned or requested. Qualifications * Experience: 4 years of Construction, Architecture/Engineering, or Consultant Experience * Education: High School Diploma * Skills and Abilities: effective communication, interpersonal, active listening, customer service, attention to detail, business acumen, planning and organization, and technology and software

About Trademark Trademark Property Company, based in Fort Worth, Texas, is a full-service real estate firm specializing in the development, investment, and management of mixed-use, retail, multifamily, and office properties. We aren't just about square footage or leasing rates. We are in the business of placemaking. We take ordinary spaces and turn them into community hubs-places where people want to be, connect, and experience something special. Our business is focused on adding value to assets, but our passion is adding value to communities. We don't just manage properties; we curate experiences. If you want a career that is as dynamic and vibrant as the places we create, you're looking in the right place. We aim for our culture to truly reflect our purpose and guiding principles. Our Purpose is to be extraordinary stewards, enhance communities and enrich lives. Our guiding principles: Have Vision Engage People Make a Difference Create Value Build Partnerships Do you like what you're reading? Nice, but enough about us, let's talk about you. Are You… Passionate: You thrive on creating value for everyone involved, from the stakeholders to the Sunday afternoon shoppers. A Connector: You inspire others and connect at an emotional level. A Partner: You cultivate relationships based on integrity and respect because you know we succeed together. Relentless: You insist on high standards and take results personally. Growth-Minded. You see challenges as opportunities to evolve and failure as data for improvement. The Opportunity The Administrative Assistant/AR/AP Clerk is a key support role responsible for the financial and administrative operations of a property. This individual assists with the day-to-day accounting, including tenant invoicing and vendor payments, ensuring financial records are accurate and up-to-date. On the administrative side, the role serves as the primary point of contact for tenants, handling inquiries and providing excellent customer service. The Property Administrator also handles clerical tasks, organizes records, and assists with office management, including ordering supplies and managing files. Job Type Full-time, Non-exempt, Hourly What You'll Do Accounting Responsibilities The accounting side of the role would involve managing the day-to-day financial transactions of the property. This may include: Accounts Receivable: This person would likely be in charge of invoicing tenants and following up on late payments to ensure rent and other fees are collected on time. Accounts Payable: They would also handle the payment of bills for the property, such as utilities, maintenance, and supplies. This includes verifying invoices, processing payments, and maintaining vendor files. Administrative Responsibilities The administrative duties would focus on the general management and operation of the property's office. These responsibilities could include: Clerical Support: The employee would likely handle a variety of office tasks, such as filing documents, managing physical and digital records, and handling correspondence. Customer Service: This person would be the first point of contact for tenants, answering phone calls, responding to emails, and addressing general inquiries or directing them to the appropriate person. Office Management: They might be responsible for ordering office supplies, managing office equipment, and organizing meetings or events. Lease Administration: They could also assist with lease renewals and maintaining tenant files, ensuring all documents are current and correctly filed. Requirements What You Bring to the Table Education: A High School Diploma or equivalent (GED) Accounting Qualifications (2-4 years' experience) To handle the financial responsibilities effectively, a candidate should have: Financial Software Proficiency: Experience with accounting software such as QuickBooks, Yardi, or similar platforms is essential for managing accounts receivable and payable. Attention to Detail: Meticulous attention to detail is crucial for ensuring accurate invoicing, payment processing, and record-keeping. Accounts Receivable/Payable Knowledge: A solid understanding of basic accounting principles, particularly related to managing A/R and A/P cycles, is required to track payments and handle invoices. Collections Experience: The ability to professionally and effectively follow up on late payments and manage tenant accounts is a valuable skill. Administrative Qualifications (2-4 years' experience) For the administrative side of the role, a candidate should demonstrate: Organizational Skills: Strong organizational skills are necessary to manage digital and physical files, track documents, and handle clerical tasks efficiently. Communication Skills: Excellent verbal and written communication skills are critical for providing good customer service, handling tenant inquiries, and managing correspondence. Customer Service Orientation: A professional and patient demeanor is important when interacting with tenants and addressing their needs, both over the phone and in person. Office Suite Proficiency: Familiarity with Microsoft Office Suite (Word, Excel, Outlook) or similar software is a must for document creation, data management, and correspondence. Problem-Solving Abilities: The capacity to handle routine issues, address tenant concerns, and manage office logistics independently is a key administrative qualification. Oh, You Want the Perks? We offer a competitive compensation and benefits package designed to support your health, financial security, and work-life balance. Medical, Dental, & Vision: Coverage through United Healthcare Disability & Life Insurance: Employer-paid short-term/long-term disability and life & AD&D insurance. Paid Leave: Up to 4 weeks of paid maternity leave and 2 weeks of paid paternity leave. 401k: With a company match of 50% on the first 5% of your contributions. Paid Time Off (PTO): 15 days of PTO are accrued from your first full pay period. Paid Holidays: You will receive 10 paid holidays per year, plus a paid birthday holiday and 2 paid volunteer days. Additional Company-Paid Benefits: Access to HealthJoy for telehealth and advocacy services, and Rocket Lawyer for legal services. Life is too short to work at a place that doesn't inspire you. Do you agree? Then what are you waiting for? Hit that apply button.

Job Description The purpose of this position is to enhance attorney effectiveness by performing secretarial work of a complex nature and providing information-management support in a highly professional manner. Education High School Diploma or GED required. Work Experience Minimum of 5 years of legal secretary experience. Special Skills Demonstrated 50 wpm typing skills. Moderate to high level of experience with Microsoft Office Suite applications with a particular emphasis on Word and Excel. Basic to moderate level of experience is required for Access and Power Point. Intermediate knowledge of WordPerfect and Adobe Acrobat Professional. Intermediate level of experience regarding internet and software use/capability. High level of integrity. Demonstrated ability to ensure confidentiality of client information. Coordinates case preparation by producing information via transcription, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. Assists attorneys by performing the following duties: Reading, researching, reviewing, verifying, and routing correspondence, reports and legal documents. Initiating telecommunications. Organizing client conferences and attorney meetings. Scheduling couriers, court reporters, expert witnesses and other special functions. Coordinating the preparation of charts, graphs, and other courtroom visuals. Preparing expense report. Maintains attorney calendar by: Planning and scheduling conferences, teleconferences, dispositions and travel. Recording and monitoring court appearance dates, pleadings and filing requirements. Monitoring evidence-gathering. Anticipating changes in litigation or transaction preparation requirements. Assists the attorney with the following: Communicating and obtaining information. Following up on delegated assignments. Knowing when to act and when to refer matters to attorney. Documents and inputs attorney billable time and reimbursable expenses. This function also requires invoice preparation and payment tracking responsibilities. Ensures the confidentiality of all client/attorney information. Provides historical reference by developing and utilizing filing and retrieval systems in accordance with firm policy and procedure. Inclusive in this responsibility is the requirement to record meeting discussions, maintain transcripts and document/maintain evidence. Maintains and enhances knowledge/skill sets by participating in educational opportunities, reading professional publications, maintaining personal networks and participating in professional organizations. To perform job successfully, an individual should demonstrate the following competencies to perform the essential functions of this job. The below competencies include but are not limited to: Communication - Communicates effectively and appropriately. Uses good judgment as to what to communicate to whom as well as the best way to get that accomplished. Speaks in a clear and credible manner, selecting the right tone for the situation and audience. Listens to others and allows them to make their point. Customer Focus - Personally demonstrates that external (or internal) customers are a high priority. Identifies customer needs and expectations and responds to them in a timely and effective manner. Anticipates and prevents delays or other things that can adversely affect the customer. Keeps customers informed about the status of pending actions and inquires about customer satisfaction with products or services. Dependability - Makes and fulfills commitments. Has established a pattern of working independently, meeting reasonable deadlines, and accepting responsibility for his or her actions. Willingly makes promises and fully intends to keep them. Arrives at work on time and ready to contribute. Shows up for meetings well-prepared. Equipment Skills - Demonstrates the essential skills related to the use of all equipment connected to job responsibilities. Displays an appropriate level of concern for various safety factors when using equipment. Flexibility - Adjusts quickly and effectively to changing conditions and demands. Discusses change as a necessary and inevitable aspect of organizational life as well as an opportunity to learn new things. Has a similar view and approach to potentially stressful situations. Invests personal energy toward accepting and adapting to change that others use toward resisting or resenting it. Positive Outlook - Tends to stay positive, even when others sound negative or struggle to remain upbeat. Sees and provides others with concrete reasons to believe that things will work out well. Notices and acknowledges things that are going well, especially during stressful times. Writing Skills - Produces clear and complete written reports that meet the needs of the customer. Written reports use words and tone that are appropriate for the intended audience and are produced and distributed in a timely manner

CLERICAL/PROFESSIONAL SERVICES Date Available: 11/18/2025 Additional Information: Show/Hide Job Title: Secretary Reports To: Immediate Supervisor Prepared By: The Division of Human Resources Summary: Secretarial assignments include such duties as office coordination, scheduling meetings, preparing and maintaining office records, reports, and correspondence pertaining to the professional(s)'s and/or management staff's area of responsibility. Essential Duties and Responsibilities: * Greet visitors and direct them to the appropriate departments or individuals * Answer telephones and respond to inquiries via telephone or email * Book meeting rooms, set up conference calls and take messages and minutes during meetings * Perform administrative tasks, including filing and photocopying * Write emails, memos and letters * Implement and/or develop office procedures and record systems * Manage databases and file systems * Order and maintain supplies * Document financial information * Organize and distribute messages * Make and confirm travel arrangements * Prepare and mail outgoing correspondence * Maintain confidential department files/records * Perform routine bookkeeping tasks * Assist with presentations and reports Other Duties: Other duties as assigned that are related to the functions of the position. Essential Functions/Qualifications/Requirements: Education and Experience: Must have a high school diploma or high school equivalency plus three years of clerical experience. Must be able to understand and interpret written and verbal instructions. Must keep accurate, up-to-date written records. Work Environment Conditions: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Professional Conduct: The Employees are required to maintain a high standard of professional conduct. Breach of said professional conduct includes, but is not limited to, neglect of duty, dishonesty, engagement in acts that are contrary to East Baton Rouge Parish School System policy, unlawful activities, or any other conduct which is seriously prejudicial to the school system. Technological Abilities: To perform this job successfully, an individual must be proficient in general use of a computer, the use of Email as a form of communication, and other job-specific equipment, software, and/or applications. Note: New employees coming to EBRPSS/current employees new to a position, must use the Verifent website to verify qualifying years of experience (outside of EBRPSS) aligned to the . All new employees to the district/current employees new to a position will receive 0 years of experience aligned to the until the verification of previous experience aligned to the job description is received. Verifient Link Experience verifications must be received in the Office of Human Resources within the first 6 months of employment in order to be eligible for a retroactive payment. The East Baton Rouge Parish School System and all of its entities (including Career and Technical Education Programs) do not discriminate on the basis of age, race, religion, national origin, disability, or gender in its educational programs and activities (including employment and application for employment), and it is prohibited from discriminating on the basis of gender by Title IX (20 USC 168) and on the basis of disability by Section 504 (42 USC 794). The Title IX Coordinator is Andrew Davis, Director of Risk Management - **********************, **************. The Section 504 Coordinator is Danielle Staten-Ojo - **********************, **************.

Assist project manager with day-to-day coordination of healthcare construction projects. The position requires familiarity with how construction projects get completed, from beginning to end, including budgeting, planning and design, procurement, accounting, documentation, and more. Needs to be comfortable interfacing with hospital staff, design and construction professionals, regulatory agencies, and others involved in the construction process. Experience: 4 years of Construction, Architecture/Engineering, or Consultant Experience Education: High School Diploma Skills and Abilities: effective communication, interpersonal, active listening, customer service, attention to detail, business acumen, planning and organization, and technology and software Leadership: Tracks progress during the construction process by attending meetings and inspecting active jobsites. Monitors and communicates project status to Construction Project Management staff. Quality and Stewardship: Key member of a collaborative team for each project that includes all primary stakeholders, Facilities Operations & Maintenance, Clinical Engineering, Information Technology, Infection Control, and any other department that would have a role in the success of the project and safety of our patients and staff. Participates in the continual process, policy, and procedural improvement of the overall department utilizing a collaborative team approach. With guidance from project managers, fosters team building at their assigned site as well as system-wide within the department and organization. Safety: Verifies adherence to established Infection Control Risk Assessments (ICRA) and Interim Life Safety Measures (ILSM). Assists Construction Project Managers in reviews of designs for compliance with building code regulations and adherence to established hospital standards. Program Management and Daily Operations: Assists in project documentation and tracking, including cost control, life safety documentation, as-built documents, building permits, and certificates of occupancy. Process requisitions and invoices for capital projects. Growth: Assists the Construction Project Managers in the capital budgeting process for all requests, coordinating between associates and departments to ensure a complete and accurate scope, schedule, and budget for all requests. Assists the Construction Project Managers in developing a collaborative team of stakeholders, consulting departments, outsourced consultants, and others required to ensure a successful project. Other Duties as Assigned: Performs other duties as assigned or requested.

Assist project manager with day-to-day coordination of healthcare construction projects. The position requires familiarity with how construction projects get completed, from beginning to end, including budgeting, planning and design, procurement, accounting, documentation, and more. Needs to be comfortable interfacing with hospital staff, design and construction professionals, regulatory agencies, and others involved in the construction process. Experience: 4 years of Construction, Architecture/Engineering, or Consultant Experience Education: High School Diploma Skills and Abilities: effective communication, interpersonal, active listening, customer service, attention to detail, business acumen, planning and organization, and technology and software Leadership: Tracks progress during the construction process by attending meetings and inspecting active jobsites. Monitors and communicates project status to Construction Project Management staff. Quality and Stewardship: Key member of a collaborative team for each project that includes all primary stakeholders, Facilities Operations & Maintenance, Clinical Engineering, Information Technology, Infection Control, and any other department that would have a role in the success of the project and safety of our patients and staff. Participates in the continual process, policy, and procedural improvement of the overall department utilizing a collaborative team approach. With guidance from project managers, fosters team building at their assigned site as well as system-wide within the department and organization. Safety: Verifies adherence to established Infection Control Risk Assessments (ICRA) and Interim Life Safety Measures (ILSM). Assists Construction Project Managers in reviews of designs for compliance with building code regulations and adherence to established hospital standards. Program Management and Daily Operations: Assists in project documentation and tracking, including cost control, life safety documentation, as-built documents, building permits, and certificates of occupancy. Process requisitions and invoices for capital projects. Growth: Assists the Construction Project Managers in the capital budgeting process for all requests, coordinating between associates and departments to ensure a complete and accurate scope, schedule, and budget for all requests. Assists the Construction Project Managers in developing a collaborative team of stakeholders, consulting departments, outsourced consultants, and others required to ensure a successful project. Other Duties as Assigned: Performs other duties as assigned or requested.

Artech is the 10th Largest IT Staffing Company in the US, according to Staffing Industry Analysts' 2012 annual report. Artech provides technical expertise to fill gaps in clients' immediate skill-sets availability, deliver emerging technology skill-sets, refresh existing skill base, allow for flexibility in project planning and execution phases, and provide budgeting/financial flexibility by offering contingent labor as a variable cost. Job Description Title: Administrative Assistant Description: 1 Months (Contract to Hire) Location: Baton Rouge, LA Requirement: · Responsibilities include managing day to day operations of the call center. · Coordinate all maintenance department activities and work process flow, establishing policy and procedure, effectively communicate with school administration, parents, and students. · Ensuring timely customer service, processing of work orders, compiling reports to general manager and managing the work order database. · This position will also spend a portion of his/her time doing administrative work. · Ideal candidate will possess 3-5 years' experience in a call center. · Familiarity with a maintenance or construction project management, architectural, or engineering environment would be a plus. · Must be proficient with all Microsoft Office (i.e. Excel, Word, Access) programs, have exceptional customer service skills, ability to multi-task and efficiently work in fast-paced, high-pressure environment. Additional Information If you are interested, please contact: Pankhuri Raizada ************ pankhuri.raizada@artechinfo

Job Description Front Desk Receptionist/Administrative Assistant Brown Rogers Therapy has 2 locations and offers an abundant list of specialties. We are a dynamic outpatient Physical/Occupational Therapy and Wellness business known for quality patient care for over 21 years! A Front Office Reception Position has just opened at our location: 6723 Jefferson Hwy. This clinic is centrally located near Towne Center. Part-time hours are available! We are looking to hire someone that is able to work 15-20 hours a week with some flexibility. You will be an integral member of our team with duties involving direct patient interaction, back-office clerical duties, and occasional assisting on special projects. Someone with experience working in a health-related field is not necessary, but a plus! If you are a student in the health field wanting to gain experience while in school or taking a gap year, this is the job for you! We are here to take care of patients, so a friendly, professional demeanor and organizational skills are valued! Primary Duties: Check In Patients and Take Copays Communicate via Phone Calls, Online Text Messaging, and in Emails Schedule Follow-up as well as Initial Evaluation Appointments Record Payments Gather New Patient Information Log New Referrals Printing, Scanning, and Faxing of Documents Knowledge of the following systems a plus: Prompt or other Scheduling Software Podium or other Text Messaging Software Microsoft Word Excel Multi - Line Phone Use To ensure a positive patient and team experience, we are seeking an individual with patience and an appreciation for communication that is cooperative and conscientious. Must be able to work at a steady and sometimes quick pace. Visit our website to learn more about our team and approach to business and community: BrownRogersTherapy.com Job Types: Part-time Education: High school or equivalent (Required) Experience: Customer Service: 1 year (Preferred) Work Location: In person

Requirements An Associate's degree or higher Office and school experience Strong technical skills Master Excel, Word, Outlook

Secretarial/Clerical/621 Chief Secretary Additional Information: Show/Hide Ascension Parish School Board I. JOB TITLE: Chief Secretary JOB TYPE: 621 POSITION REPORTS TO: Chief Director PAY GRADE: AA1-260-6.5 FLSA STATUS: Non-Exempt ASSIGNMENT PERIOD 12 months 260 Days II. SUMMARY OF POSITION'S PURPOSE Performs various secretarial related activities for Chief Director level personnel. III. MINIMUM QUALIFICATIONS * EDUCATION/CERTIFICATION - High School Diploma * EXPERIENCE - 3-5 years of secretarial experience. * SKILLS - High level of verbal/communication skills. Excellent administrative, organizational and typing skills are also required. High level of expertise in word processing/spreadsheet programs is essential. IV. DUTIES AND RESPONSIBILITIES * Performs various secretarial related accountabilities including, but not limited to, typing, faxing, copying, answering telephones and opening mail. * Handles a multitude of administrative functions for the Chief. The tasks performed in this accountability will vary based on the Chief to whom the position is assigned. Activities may include, but are not limited to, assisting with budget preparation, maintaining various files in an administrative capacity, coordinating the Chief's schedule, preparing reports and communicating with various internal and external sources. * Helps maintain district-level calendars, coordinates/schedules meetings, and prepares meeting minutes. * Provides courteous and prompt service to all internal and external customers including students, parents, co-workers, etc. Schedules and/or attends conferences with parents. Prioritizes and addresses requests and assignments in a professional manner to develop cooperative relationships and to ensure that student and employee records confidentiality is assured. * Identifies opportunities and recommends methods to improve service, work processes and financial performance, e.g. expense management. Assists in the implementation of quality improvement initiatives. * Assists co-workers in the completion of tasks and assignments to ensure continuity of service. Orients new co-workers and actively supports teamwork throughout the school system. * Facilitates procurements of materials and supplies for the Chief and their respective departments. * Ensures all payroll and HR verifications/credentials (network access, employee portal, and security) are provided for the Chief and their respective departments. * Facilitates professional development for the Chief and respective departments and assists in training clerical staff for the respective departments. * Performs other services as required. NOTE: This is a summary of the primary duties and responsibilities of the position. It is not intended to be a comprehensive listing of all duties and responsibilities. The Ascension Parish School Board reserves the right to change this description at its discretion. V. SIGNATURES: Supervisor Date Employee Date This job description was approved by the Ascension Parish School Board on: July 23, 2024.

Job DescriptionDescription: Hood Dental Care is growing and looking to add passionate, professionals to our team! We are looking for someone who is upbeat, positive, passionate, and a team player. Prior Dental office experience is a plus! Potential candidates will possess the ability to be flexible, maintain our values and culture, and present a positive experience for our patients. Our front desk team is responsible for answering phones, scheduling appointments, taking payments, verifying insurance, and maintaining patient accounts. Interested candidates should apply by submitting their resume. At this time, we are not accepting calls about this position. ********************************************************************************** Requirements:

QUALIFICATION REQUIREMENTS: High School diploma or its equivalent; degree or its equivalent from a certified university, business, or vocational school preferred; knowledge of modern office practices and a working knowledge of computers, to include proficiency in typing, spelling and grammar; good communication skills; five years of experience in which clerical work was the major duty. REPORTS TO: Child Nutrition Coordinator FLSA STATUS: Non-Exempt TERMS OF EMPLOYMENT: 5 hours a days METHOD OF EVALUATION: District level evaluation. PERFORMANCE RESPONSIBILITIES DAILY * Review and process Free/Reduced Meal Applications * Enter requisitions as needed * Answer phone calls and help appropriately * Assist parents that come into the office with meal applications * Enter all work orders for cafeterias into the Maintenance Work Order system * Perform any upgrades that may be available through Heartland Solutions (MCS) * Use "VNC" to view managers computer screen to help with issues * Order parts as needed for maintenance to fix equipment * Put in Executive Recommendations as needed * Sort through all mail received for CNP * Maintain an accurate regular filing system and process incoming correspondence as instructed * Order and maintain supplies as needed if applicable * Compile and type reports of various kinds in a timely manner * Operate office machines efficiently * Enter pertinent data into the computer * Schedule appointments and arrange and confirm meetings with the supervisor/manager * Assist CNP Coordinator in adhering to schedules, deadlines, appointments, plans, etc. * Maintain confidential and general departmental files and records * Assist CNP Coordinator & Field Manager as requested WEEKLY * Review and enter employees' timesheets into Absence Request spreadsheet * File paperwork MONTHLY * Check all invoices received and compare to monthly statement for each vendor for individual schools * Code & enter all cafeteria invoices (enter into Pentamation) * Request budget adjustments as needed from Business Department when entering invoices * Creating Head Start invoices and posting Head Start Payments * Prepare Extra Sales Report * Compare Deposit slips & Recaps to Reconcile Bank Statement from accounting (CO) * Prepare Commodity Invoice (storage fees) * Prepare CEP Claims Worksheet for LDOE * Prepare Meal Reimbursement Claims - Due by the 10th of every month for Prior month * Prepare Direct Certification Reports (Export & Import) SEMI-ANNUALLY * Prepare CNP Personnel Activity Reports (December & June) ANNUALLY * Board of Health Inspections Report due to State CNP website. * Assist CNP Coordinator with bids (food, milk, paper & cleaning supplies) * Request Summer Preventative Maintenance quotes (coolers/freezers) * Process requested refunds for meal accounts & take money off of students' accounts by doing a "correction" in Newton * Request for Quotes for Free/ Reduced Applications. After receiving 3 printed samples of the app, call Heartland to zone the application * Perform EOY (End of Year) rollover through Heartland (MCS Software) * Perform BOY (Beginning of Year) rollover through Heartland (MCS Software) and update Meal Prices, extra sales, etc. * Figure percentages served by school * Create and send out Newspaper advertisements for: * F/R Lunch Application * Public Release * CEP Media Release * Whenever 1st Direct Certification list is received, import into Franklin. Print letters for schools not in CEP * Title I Report is due to Central Office. Use Oct 1st numbers. Instructions are in small CNP notebook * Verification process begins Oct 1st. 1st letter (Initial letter), 2nd letter (warning letter) & 3rd letter (final letter; include how to Appeal) * Verification process ends Nov 15th. (Results must be entered on the State CNP website by Jan 10th.) SUMMER * Create CNP new school year calendar for Managers * Create new files and update forms, spreadsheets, etc. * Order supplies (office & small equipment) and distribute to café managers * Assist CNP Coordinator and Field Manager with creating training materials for cafeteria employees OTHER * Assist in preparing for State Review - every 3 years * Assist in preparing for USDA Site Review - every 3 years * Perform all other job duties assigned by immediate supervisor or Superintendent * PROFESSIONAL RESPONSIBILITIES: ATTENDANCE, PUNCTUALITY, AND SAFETY * Adhere to district guidelines relative to attendance. Clock in/out on district timeclock and utilize time when appropriate. * Employees are to notify their supervisors as early as possible about scheduling time off from work (e.g. doctor's appointment, personal days etc.), whether paid or unpaid. * Regularly report to work on time and adhere to their workplace schedule. * Work additional hours assigned (i.e. faculty meeting, cluster meetings, professional development etc.) Attend and constructively participate in meetings and professional development activities. Use active listening skills and accept and recognize the value of the contribution of others. * Complete tasks in a safe manner as prescribed by the Safety Department or by the employee's profession/craft. * Report any unsafe conditions or any incidents of injury or damage immediately to the appropriate official. * Maintain a neat and orderly work environment. * Dress appropriately for the job assigned and in compliance with state law and Board policy GAMB Employee Dress Code. Display employee ID tag at all times on duty. * Comply with policies on GAMA Employee Tobacco Use, Drug-Free Workplace, and use of cell phones when on duty. * Assist in any safe schools' procedures and protocols. Including, but not limited to sanitizing classroom/work area high frequency contact points. PROFESSIONALISM AND COMMUNICATION * Maintain the confidentiality of all School Board business by refraining from accessing, discussing, or disclosing anything outside the scope of employment unless authorized by immediate supervisor. * Timely and accurately complete/compile data and submit all records, reports or other documents required by state or federal law, the United States or Louisiana Departments of Education, the Board's central office, or other entities; (if applicable) Complete tasks, reports, and documents accurately according to specified timelines and expectations. * Observe professional ethics as prescribed by the employee's profession/craft and in accordance with state law and board policy (Policy GAIB/Policy GBJ) * Establish and maintain a harmonious working relationship with staff members, administrators, co-workers, teachers, parents, and the general public. Treat all stakeholders in a respectful and helpful manner. Work and cooperate with the entire staff and exhibit a caring, positive attitude towards others. Use verbal and non-verbal communication in a respectful manner. * Adhere to high standards of professionalism and encourage professional growth. Fulfill the requirements of the position in an honest manner. * Maintain communication with your immediate supervisor, keeping him/her informed of problems, concerns, and significant developments. Identify problems and issues and work collaboratively to contribute ideas and find solutions. Demonstrate skills to receive and give constructive feedback. * Adhere to Board policies and procedures and administrative rules, guidelines, and regulations. Adhere to ethical, legal, and professional standards. Refrain from conduct which calls into question the Employee's integrity and that of the Assumption Parish School System. (Including, but not limited to, Policy EFAA/Policy IFBGA) * Cooperate with building and district staff in planning and evaluation. * Apply laws, policies, regulations, and procedures fairly, consistently, wisely, and compassionately. * Understand and interpret written and verbal instructions from immediate supervisor and give clear written and oral instructions to others as required. * Provide and participate in virtual lessons/meetings and virtual/digital teaching in a professional manner. * Follow the chain of command for various administrative procedures. * Follow directives as assigned by your supervisor. Domains with (*) denotes non-instructional indicators. Deficiencies in these areas shall not be subject to a plan of intensive assistance. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand, walk, speak, hear and sometimes sit. Occasionally the employee will bend or twist at the neck more than the average person. While performing the duties of this job, the employee may occasionally push or lift up to 50 lbs. such as boxes of books and AV/VCR carts. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, and the ability to adjust focus. WORK ENVIRONMENT: The work environment described here is representative of which an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is frequently exposed to a noise level in the work environment which is moderate to loud.

Southeastern Louisiana University's Office of Admissions invites applications for the position of Administrative Assistant 3. This position provides clerical support for the Director of Admissions within Enrollment Management. Current Salary: $13.77/hour AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions Focusing on Customers: The ability to serve the needs of those who support and/or rely on the services provided EXAMS AND LICENSE REQUIRMENTS No Civil Service test score is required in order to be considered for this vacancy Applicants must possess a valid driver's license and be able to be certified through the Southeastern Defensive Driving Course MINIMUM REQUIREMENTS Two years of experience in administrative services. SUBSTITUTIONS Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. Failure to provide your qualifying work experience will result in your application not being considered Any qualifying experience that is based on college credit/hours will require a transcript for verification Any college hours or degree must be from a school accredited by one of the following regional accrediting bodies: the Middle States Commission on Higher Education; the New England Association of Schools and Colleges; the Higher Learning Commission; the Northwest Commission on Colleges and Universities; the Southern Association of Colleges and Schools; and the Western Association of Schools and Colleges. When applying, you should list all Education and Work Experience on this application. When listing your Work Experience, indicate if the job was full-time or part-time and what percentage of time you spent on each of the duties listed. This information will be used to determine if you meet the Minimum Qualifications of the position. If complete information is not listed, it may result in your application not being considered. *Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. There is no guarantee that everyone who applies to this posting will be interviewed. The hiring supervisor/manager has 90 days from the closing date of the posting to make a hiring decision. Click Here to View the Civil Service Job Spec Posting Close DateJanuary 28, 2026 Please Note: Applications must be completed and submitted by 11:59 p.m. on the posting close date to ensure consideration. Southeastern Louisiana University is committed to fostering an environment of inclusion, respect and appreciation of differences in individuals. Southeastern is also designated as a State as a Model Employer (SAME) agency and provides assistance to persons needing accommodations or with the accessibility of materials. How to Apply Click on the Apply button and complete an electronic application, which can be used for this vacancy as well as future vacancies. HR ContactIf you have questions about this position, the application process or need special accommodations, please call the Human Resources Office at ************** or send an email to *********************.

We are currently seeking qualified candidates for a Full Charge Bookkeeper position in Gonzales LA. The Full Charge Bookkeeper will be responsible for handling the fundamental aspects of financial recordkeeping, including recording financial transactions, managing accounts payable/receivable, and reconciling bank statements while utilizing QuickBooks. This is a full-time position with benefits. Duties & Essential Job Functions: Record account transactions into QuickBooks Handle Accounts Payable, ensuring that bills are properly recorded and paid in a timely manner Handle check deposits and ensure proper recording of payments from clients Collect on overdue accounts Process payroll and perform related payroll reporting functions Reconcile bank accounts and monitor cash flow Organize and maintain confidential files Maintain general ledger and record journal entries Perform basic office duties such as answering the telephone, directing calls, handling and processing mail, emailing, faxing, and scanning documents Assist in preparation of documents - compose letters or reports according to instructions and guidelines; proofread and edit materials for accuracy, completeness, grammar, and format Provide clerical or administrative support to management as requested. Other Functions and Responsibilities: Must have good written, verbal communication, and organizational skills. Able to handle multiple tasks simultaneously and ensure prompt completion of tasks and assignments. Must be a self-starter and able to work independently with minimal direction. Qualifications: 3-5 years Full Charge Bookkeeping experience with payroll. Proficient in all areas of QuickBooks with job costing skills. Strong Microsoft Word and Microsoft Excel skills. Preferred: Understanding of financial statements. Job Type: Full-time Benefits: 401(k) Dental insurance Health insurance Life insurance Paid time off Vision insurance Work Location: In person

Job DescriptionSalary: Based on Experience NOW HIRING MANAGEMENT PIZZA ARTISTA Baton Rouge Where creativity meets career growth! Do you love building great teams, creating unforgettable guest experiences, and working in a fast-paced environment with flavor and flair ? Pizza Artista in Lafayette is looking for dynamic, motivated leaders to join our management team! Why Pizza Artista? Locally Owned with a Passion for People Competitive Pay + Growth Potential Flexible Scheduling Hands-On Leadership Role Positive, Team-Driven Culture What Were Looking For: Restaurant or food service leadership experience Strong communication & organizational skills A passion for hospitality, teamwork, and excellence A calm, solutions-oriented approach in a busy environment Bring your leadership, creativity, and love for great food to a company that values you. Apply online today! ****************************

Brown Rogers Therapy has 2 locations and offers an abundant list of specialties. We are a dynamic outpatient Physical/Occupational Therapy and Wellness business known for quality patient care for over 21 years! A Front Office Reception Position has just opened at our location: 6723 Jefferson Hwy. This clinic is centrally located near Towne Center. Part-time hours are available! We are looking to hire someone that is able to work 15-20 hours a week with some flexibility. You will be an integral member of our team with duties involving direct patient interaction, back-office clerical duties, and occasional assisting on special projects. Someone with experience working in a health-related field is not necessary, but a plus! If you are a student in the health field wanting to gain experience while in school or taking a gap year, this is the job for you! We are here to take care of patients, so a friendly, professional demeanor and organizational skills are valued! Primary Duties: Check In Patients and Take Copays Communicate via Phone Calls, Online Text Messaging, and in Emails Schedule Follow-up as well as Initial Evaluation Appointments Record Payments Gather New Patient Information Log New Referrals Printing, Scanning, and Faxing of Documents Knowledge of the following systems a plus: Prompt or other Scheduling Software Podium or other Text Messaging Software Microsoft Word Excel Multi - Line Phone Use To ensure a positive patient and team experience, we are seeking an individual with patience and an appreciation for communication that is cooperative and conscientious. Must be able to work at a steady and sometimes quick pace. Visit our website to learn more about our team and approach to business and community: BrownRogersTherapy.com Job Types: Part-time Education: High school or equivalent (Required) Experience: Customer Service: 1 year (Preferred) Work Location: In person JOB CODE: 1000011