Administrative assistant jobs in Bend, OR - 38 jobs

Job DescriptionPrimary duties include scheduling committee meetings, completing meeting minutes, reviewing committee correspondence, setting up tours, assisting committee chairs with preparing meeting agendas, reports, annual budgets, tracking budgets & attendance, preparing travel, purchases orders, payment authorizations, and maintaining files/records. Work on special events for committees. Some travel may be required. RequirementsType 45 words per minute minimum. Be comfortable with all Microsoft Office Programs. Maintain strict confidentiality. Strong organization skills and being a team player are a plus. Must have a valid driver's licenses and pass both a criminal background check with Federal, Tribal and State Law Enforcement and a pre-employment alcohol and drug screening. BenefitsBenefits include: Excellent Medical Insurance with low annual maximum-out-of-pocket costs, which includes Dental, Vision and Prescription coverage. Flex Spending Plans for Daycare and Medical costs, numerous Supplemental Insurance Packages as well as a 401(k) or ROTH Retirement Plan with up to 5% employer matching after one year of employment. Eleven days of paid Holiday Leave with Personal Time Off (PTO) starting at 6 months, which accrues at 130 hours annually with increases after three years of service

Primary Purpose To act as a support person for the Prineville campus Administrative Assistant, Classroom Streaming, and Science Lab set-up. Essential Duties And Responsibilities Customer Service: Answer and transfer phone calls, assist students and the public with general questions at the front window. Streaming Technicial: Stream classes from/to the Prineville campus. Turn on the computer, log in to streaming software, print and hand out paperwork as directed by the instructor. Office Duties: Distribution of mail, entry-level office assignments (filing, copying, supply inventories), assist with troubleshooting technology by familiarization with the Prineville campus classroom technology. Science Lab Technician: Assist with the setup of different lab activities. Misc. Duties: Assist with projects in various locations on campus. Ex. Classroom set-ups, ASCOCC events, computer lab supply monitoring, stocking paper in copiers and printers. Minimum Requirements Must be familiar with the streaming technology used throughout COCC . Preferred Qualifications Currently enrolled or has taken one or more classes at the Prineville campus.

Administrative Assistant for a high-growth beauty startup Functions as the critical operational engine for the CEO and executive team. This role requires a refined blend of high-touch stakeholder management, advanced data analysis, and a mastery of the Apple ecosystem. Reporting directly to the CEO, you will act as the primary liaison between a small team of executives and a network of 30+ high-profile clients, beauty brand founders, and investors. Key Responsibilities * High-Profile Liaison: Serve as the first point of contact for elite founders and investors, managing all correspondence with extreme discretion and professional warmth. * Executive Support: Manage complex, high-priority calendars, travel logistics, and meeting preparations to maximize CEO productivity. * Client Hub: Act as the central communication link for 30+ client accounts, and internal stakeholders ensuring timely follow-ups and seamless information flow. * Startup Versatility: Assist in high-stakes projects, including product launches, client proposals and investor briefings. Technical Mastery * mac OS Expert: As a dedicated Mac user, you must be proficient in the Apple ecosystem to integrate seamlessly with the startup's hardware environment. * Advanced Excel: Mastery of Excel (VLOOKUPs, pivot tables, and data summaries) is mandatory for managing client databases and financial reports for investors. * Slack Administration: Use Slack for real-time internal and external coordination, managing multiple channels and utilizing Slack Connect for secure communication with external founders. Required Skills & Qualifications * Experience: 2-5+ years in an executive support role, ideally within beauty, luxury, or venture capital. * Industry Knowledge: Deep passion for beauty trends and awareness of current market founders and investors. * Discretion: Proven ability to handle highly confidential information and navigate public-facing, high-profile environments. * Adaptability: A "take charge" mindset comfortable with occasional evening or weekend availability to support urgent executive needs.

Administrative Assistant for a high-growth beauty startup Functions as the critical operational engine for the CEO and executive team. This role requires a refined blend of high-touch stakeholder management, advanced data analysis, and a mastery of the Apple ecosystem. Reporting directly to the CEO, you will act as the primary liaison between a small team of executives and a network of 30+ high-profile clients, beauty brand founders, and investors. Key Responsibilities * High-Profile Liaison: Serve as the first point of contact for elite founders and investors, managing all correspondence with extreme discretion and professional warmth. * Executive Support: Manage complex, high-priority calendars, travel logistics, and meeting preparations to maximize CEO productivity. * Client Hub: Act as the central communication link for 30+ client accounts, and internal stakeholders ensuring timely follow-ups and seamless information flow. * Startup Versatility: Assist in high-stakes projects, including product launches, client proposals and investor briefings. Technical Mastery * mac OS Expert: As a dedicated Mac user, you must be proficient in the Apple ecosystem to integrate seamlessly with the startup's hardware environment. * Advanced Excel: Mastery of Excel (VLOOKUPs, pivot tables, and data summaries) is mandatory for managing client databases and financial reports for investors. * Slack Administration: Use Slack for real-time internal and external coordination, managing multiple channels and utilizing Slack Connect for secure communication with external founders. Required Skills & Qualifications * Experience: 2-5+ years in an executive support role, ideally within beauty, luxury, or venture capital. * Industry Knowledge: Deep passion for beauty trends and awareness of current market founders and investors. * Discretion: Proven ability to handle highly confidential information and navigate public-facing, high-profile environments. * Adaptability: A "take charge" mindset comfortable with occasional evening or weekend availability to support urgent executive needs. Salary65,000.00 - 85,000.00 Annual Listing Type Jobs Categories Clerical/Administrative Position Type Full Time Salary Min 65000.00 Salary Max 85000.00 Salary Type /yr.

The Administrative Assistant will provide clerical support for the FCA field office to accomplish the FCA mission and vision and reflect the FCA Core Values in the ongoing work of that office. These responsibilities are critical to the FCA mission and this position plays a vital role in our ministry. FCA expects all functions and responsibilities outlined below to be carried out with a heart surrendered to serving God as a form of worship. Agree with, and abide by, FCA's Christian Community Statement. Follow a spiritual rhythm including daily prayer and Bible study to seek the Lord's will for FCA. Lead, conduct and provide spiritual leadership for staff, volunteers, coaches and athletes through prayer, Bible study, worship and living by example so they are equipped to serve others. Connect to and participate in a local church through worship and weekly involvement. Conduct yourself in a manner that affirms biblical standards of conduct in accordance with FCA's Christian beliefs (see FCA's Christian Community Statement) at all times. POSITION RESPONSIBILITIES Responsible for appointments/meetings with staff, ministry partners, vendors, etc. Handles travel arrangements for assigned staff. Receives and screens telephone calls and emails for area office. Retrieves, opens, and distributes office mail. Plans, organizes, and completes assigned work in a timely manner. Manages development of resources and meets deadlines of assigned projects. Coordinates donor ministry events, banquets, staff meetings, etc.

HIRING!!! Administrative Assistant- Long term role with growth and stability! Skills & Qualifications + 1-2 years of experience in customer service, accounts payable/accounts receivable, or administrative roles. + Experience in coordinating and scheduling. Essential Skills + Proficiency in Microsoft Office, particularly Excel. + Excellent communication skills. + Ability to multi-task and prioritize effectively. + Flexible disposition to work with various personality types. + Ability to learn quickly and adapt to new situations. Work Environment You will be working 100% in-office at an environmental engineering and services company. The specific site focuses on construction loan management, providing a dynamic and engaging work environment. The company offers great benefits, including healthcare, dental, and pet insurance, as well as performance bonuses. The team culture is supportive, with events like Christmas parties and company BBQs, fostering an understanding that happy employees work harder. Job Type & Location This is a Contract to Hire position based out of Sunriver, OR. Pay and Benefits The pay range for this position is $27.00 - $28.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Sunriver,OR. Application Deadline This position is anticipated to close on Jan 29, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

California applicants: Please click here to review the Costco Applicant Privacy Notice. The jobs listed are examples of the typical kinds of positions that Costco may hire for when openings exist. The listing does not mean that any positions are currently open or available at Costco. Position Summary: Packs member orders into boxes and transfers items to a separate cart for cashiers. Performs cleanup, cart retrieval, merchandise restocking and runs for items as directed. For additional information about pay ranges, click here. We offer a comprehensive package of benefits including paid time off, health benefits (medical/dental/vision/hearing aid/pharmacy/behavioral health/employee assistance), health care reimbursement account, dependent care assistance plan, short-term disability and long-term disability insurance, AD&D insurance, life insurance, 401(k), and stock purchase plan to eligible employees.

Job Description Pacific Office Automation is the largest independently owned document imaging and technology dealer in the nation. Founded in 1976, we have grown to 40 branches across 11 western states: OR, WA, CA, AZ, NM, NV, UT, ID, CO, TX, and HI. With more than 40 years of success in office equipment and technology sales and service, our growth and reputation have allowed us to build strong partnerships with leading manufacturers such as Canon, Sharp, Konica Minolta, HP, Ricoh, Lexmark, and more. At Pacific Office Automation, you'll find a fast-growing technology company that offers long-term career opportunities, competitive benefits, and a collaborative team environment. We invest in our employees through ongoing training and certifications to ensure they stay ahead in an ever-evolving technology landscape. We believe every voice matters-regardless of role, tenure, or title. Position Overview Do you enjoy managing multiple priorities, supporting teammates as a go-to resource, and bringing a strong work ethic to everything you do? Our fast-paced sales office is seeking an Administrative Assistant to join our team in Bend, OR. The ideal candidate is highly detail-oriented, solution-focused, and able to meet urgent deadlines while maintaining accuracy. Essential Job Duties Perform detailed data entry across multiple databases Provide frequent and responsive internal customer service Maintain and update spreadsheets for cost analysis and reporting Support sales representatives and branch management with administrative needs File, copy, scan, and organize documents Coordinate equipment and software deliveries, moves, and pickups Escalate service-related issues on behalf of customers Audit and generate invoices Qualifications Proficiency in Microsoft Excel, including copy/paste, filtering, multi-column sorting, finding data, and working with multiple worksheets Proficiency in Microsoft Word Typing speed of 50-60 words per minute Strong ability to follow directions and take accurate notes Minimum of 2 years of office experience, preferably in an administrative or customer service role Ability to work independently while contributing to a team environment Preferred Skills (Not Required) Advanced Microsoft Excel skills, including pivot tables, conditional formatting, and indexed formulas Benefits Opportunities for advancement and leadership growth Team-oriented, supportive work environment Medical, dental, vision, and life insurance 401(k) with company match Paid time off, vacation, and sick leave FSA program Compensation: $19-$21/hr DOE Our Commitment to Diversity & Inclusion Pacific Office Automation is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, gender, sexual orientation, gender identity or expression, age, religion, veteran status, or any other characteristic protected by law. We celebrate our differences and believe diversity makes us stronger. #LI-Onsite #INDSP

We are pleased to announce that we are seeking qualified applicants for an Administrative Assistant III: Student Management at Redmond High School. This is an excellent opportunity to join a high-performing team that supports the efforts of making success possible for all Redmond students. Redmond School District serves more than 7,000 students from Redmond, Alfalfa, Crooked River Ranch, Eagle Crest, Terrebonne and Tumalo. The District operates eight K-5 elementary schools, one specialized learning center, two middle schools, and two comprehensive high schools. Learn more about Redmond School District online at ********************** Redmond is a phenomenal community (*************************** that strongly supports their school district. JOB SUMMARY This position provides administrative support to various functions at the high school using a variety of District computer systems. Assures efficient office operations and meeting the needs of student management office. Handles daily work pressures, requiring constant concentration on a high volume of clerical work which must be completed within a limited period of time. This position requires the use of independent judgment to deal with a variety of unanticipated problems and concerns. A full job description can be viewed at the following address: Administrative Assistant III: Student Management Schedule is 6:45 a.m. to 3:15 p.m. *Please note that pay for all RSD regular positions is annualized to include summer months. Please click on this link for more information. Annualized Pay Worksheet ATTENTION: If you need assistance filling out the application please contact Power Schools directly by calling the phone support line: ************** Redmond School District is committed to equal opportunity and non-discrimination in all of its educational and employment activities. The District does not discriminate on the basis of race, color, national origin, sex, sexual orientation, religion, disability, marital status, or age in its programs and activities.

Job DescriptionSalary: $25-$30 hourly-DOE Finance Coordinator Assistant RESPONSIBLE TO: Finance Coordinator/Executive Director This position will have responsibility for budgeting, financial analysis and direct billing of Medicare and other third-party payers, accurately accounting for outstanding accounts and working with insurance companies to ensure timely payment. ESSENTIAL FUNCTIONS: Billing and Claims Management: Generate accurate Medicare hospice bills on time. Communicate effectively with Medicare and third-party payors to resolve billing and payment discrepancies. Prepare and submit third-party insurance claims, pre-authorizing and negotiating contracts with insurance companies as necessary. Stay updated on hospice billing requirements and verify, schedule, and prepare transaction information. Research and address billing inquiries. Financial Data Management: Collect, analyze, and report financial data. Maintain accurate documentation and records to ensure timely and correct deliverables, including budget preparation and financial reporting to the Executive Director, Board of Directors, and Program Coordinators. Prepare the annual COST report and year-end financial statements. Accounting Functions: Perform a variety of accounting tasks, including accounts payable, accounts receivable, bank deposits, processing donations, billing, and reconciliation reviews. Ensure the confidentiality of patient information in compliance with relevant regulations. Payroll Administration: Oversee payroll functions, including timesheet recording, new hire payroll setup, and benefit management. Quality Assurance and Improvement: Participate in Quality Assessment and Performance Improvement (QAPI) processes as required. Marginal Functions: Support organizational events as a collaborative member of the hospice team. Schedule and maintain data backups of files and ensure proper upkeep of computer hardware used in job functions. Working Conditions/Personal Demands: Ability to manage multiple priorities while ensuring timely completion of accounting tasks in alignment with established policies and procedures. Commitment to teamwork and continuous improvement. Consistently demonstrates high levels of integrity and ethical behavior in all interactions. Demonstrate emotional maturity and effective personal stress management techniques to facilitate a productive work environment in a hospice setting. Maintain self-management skills related to personal loss to support effective participation in the hospice environment. Minimum Qualifications: Bachelors degree or a combination of relevant experience and education sufficient to perform job functions. Demonstrated ability to perform all aspects of bookkeeping, with a minimum of one year of experience in a bookkeeping role. Strong familiarity with third-party insurance billing requirements and a willingness to learn hospice billing functions. Proficiency in computerized accounting systems. Experience in QuickBooks preferred. OSHA Category: III: Tasks that involve no exposure to blood, body fluids, or tissues. ClearPath Healthcare is a drug free workplace. ClearPath Healthcare is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Job Description:Sales & Administration (Clerical & Sales Support) The Sales & Administration position is responsible for performing Administration duties related to store accounting and operations, assisting in the sales of tires and wheels to customers, providing excellent customer service and completing work according to company policies, procedures, and the Code of Conduct. Primary Responsibilities: Greeting customers; discussing customer needs and answering questions related to merchandise, vehicle repairs, and other issues; providing product and service quotes and referring customers to other qualified employees as necessary. Assists in store accounting and bookkeeping procedures; assists in the administration of Les Schwab credit program; assists with store inventory; and picking up merchandise and parts as required. Provides excellent customer service; promotes store sales; asks questions to identify customer wants and needs; refers customers to other qualified employees as necessary. Experience: Les Schwab offers opportunities for a variety of skills, with on-the job training. Qualifications: Valid driver's license; excellent customer service skills and the ability to work in a rapid pace environment; occasional lifting up to 20 pounds; continuous standing and walking Pay and Benefits:$14.85 - $24.50 For full time positions after eligibility criteria are met, benefits include: Quarterly Bonus Medical, dental, vision, and life insurance Company-funded retirement plan Paid time off Short- and long-term disability Employee discount Tuition Assistance Benefits are subject to change at any time and governed by plan documents and Company policy. Higher minimum wage applies in applicable locations.

What does the Office Manager do? You will be responsible for the overall operations of the business office, including Accounts Receivable, Accounts Payable and Payroll, and the front desk. Also, you will be helping out in recruiting new team members. Bring your sharp attention to detail, organizational skills, and strong teamwork to drive our business forward. Why join the Prestige Care Family in the Office Manager role and what can we offer you? See the impact of your expertise and care by interacting with our residents and their families on a daily basis, and get to know them long term. This is a fast-paced environment where there will be a lot on your plate, but important work that truly matters and helps. You will be able to collaborate with a strong team of health care providers, all while working in a home-like setting. You will have the ability to bring pure joy and community to our residents. Enjoy a strong promote-from-within culture: the possibilities are endless. Our 35+ year old, family-owned and operated organization (with over 80 locations in 8 states) means we aren't too small, but not too big. You are known here. There are many office manager and other similar roles - in this one, you can go home every night knowing that what you did truly mattered. We love and serve seniors in their time of need, and it's truly rewarding work. In this job, every day you will… 1. Manage business office systems in accordance with Prestige procedures including completion of daily, weekly and monthly tasks and non-negotiables. 2. Maintain accurate and up to date records of business office functions including accounts receivable (A/R), accounts payable (A/P), move-ins and census numbers, resident insurance information and financial files, bank deposits, petty cash, resident trust accounts, and mail. 3. Perform routine billing processes by ensuring billing is set up, billed and collected in a timely and accurately manner. Identifies, researches, and corrects billing discrepancies. 4. Manage collections of all receivables according to Prestige procedures and document efforts within billing system. Partners with Executive Director and regional support to problem solve and collect on difficult accounts. 5. Assist with the move-in process for residents by verifying payer source and completion of move in paperwork. 6. Completes month end close within designated timeframe, participates in monthly A/R review and completes necessary reports as required. 7. Manages petty cash and resident trust accounts. Ensures accounts are balanced and update to date according to state regulations and Prestige policy. 8. Maintains personnel and resident files in accordance with all applicable laws, regulations, and Prestige policy and procedure. 9. Assist in the new hire process by posting requisitions, reviewing applicant tracking system, scheduling and conducting interviews, extending offers, completing new hire paperwork, tracking credentials, and onboarding process. 10. Responsible for payroll duties including assigning employee numbers, reviewing time clock entries, collecting time clock edits, entering data into the payroll system, processing PTO/Sick Time, tracking attendance, and running reports. Processes payroll close and submits to central support. Education & Experience you need to qualify: You will need to bring an Associate Degree or equivalent knowledge and skills obtained through a combination of education, training, and experience. Two years' experience working in business office including managing accounts receivable or ability to demonstrate equivalent knowledge and skills. Must be proficient with Microsoft Excel and have experience using accounting software. Experience billing in an assisted living or senior living environment preferred. Ability to work independently to prioritize responsibilities and meet deadlines. Ways you can advance beyond the Office Manager role: Once you master this role, you could consider the Resident Care Coordinator, Area Business Office Manager, Executive Director, and other similar jobs with Prestige Care. EOE/M/F/VETS/DISABLED - At Prestige, it is our promise to personally touch lives every day. It is a philosophy of caring based on our core values of integrity, trust, commitment, and respect, that are at the center of all that we do. We are committed to a diverse and inclusive workforce that represents all of us, coming from different experiences, cultures, backgrounds, and viewpoints. Inclusion is the way we treat one another and how we celebrate what makes us different. Prestige is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

This recruitment will be used to fill multiple part-time (a maximum of 20 hours per week) student Teaching Assistant positions at Oregon State University Cascades ( OSU -Cascades) in Bend. This position will support academic faculty and specific courses at OSU -Cascades by grading, admin support and other tasks as needed by the supervising instructor. Anticipated start dates dependent upon instructor needs each academic term. Minimum Qualifications Full Employment Eligibility Requirements can be found here: **************************************************************************** Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment Must meet the applicable minimal enrollment standard High School student: Regularly enrolled in a high school or participating in a home-schooling program Undergraduate and post-baccalaureate student: 6 credit hours per term Undergraduate international student: 12 credit hours per term* Graduate student officially admitted to Graduate School: 5 credit hours per term Graduate international student officially admitted to Graduate School: 9 credit hours per term* *International students may be allowed to carry fewer hours than specified above and still be considered “full-time” by the United States Citizenship and Immigration Services ( USCIS ). A reduced course load is approved by the Office of International Services ( OIS ), and must be provided to the Student Employment Center.

DINING SERVICES SERVER/WAITER, join us on our mission to create a senior living revolution where compassion meets innovation! Who We Are We are a company built upon a common belief that senior living communities can and should be places of vibrancy and life. We honor, recognize, and empower the extraordinary team members on this journey with us knowing we are making the world of elderhood better together. Our individual differences, life experiences, knowledge, unique capabilities, and talent are significant to our culture, resident experience, and achievements! What You'll Do The Dining Assistant/Waiter serves elders and guests, takes orders for meals, and cleans tables after meals. Prepares and serves meals for the dietary department in a safe and appetizing method in compliance with dietary standards, policy, and procedures. Cleans the kitchen, washes dishes, and returns food to proper storage. As a Dining Services Assistant/Server, you can expect a range of responsibilities and tasks. Here are some general expectations: You will provide excellent customer service to internal and external customers. You will bring a willingness to learn and work within a team environment. You will strictly adhere to procedures regarding infection control, food-borne illness prevention, harmful chemical handling, fire, safety, and sanitation. You will see that appropriate snacks are available to elders with special dietary needs. What You'll Bring You will bring kindness and a desire to work with the elderly; enjoy working with people in general. You will be willing to learn and work within a team environment. You will have good verbal communication and the ability to read, write, and speak English with residents and coworkers who only speak English. You will be able to pass a criminal background check. You will have the ability to perform job responsibilities with or without accommodation. What We Offer Benefits for all team members, regardless of employment status : Accrue vacation and sick time starting your first day! 401(k) retirement savings plan after 90 days, with employer match after one year. Financial wellness education program. Employee and Family Assistance Program to support your emotional wellness. Wellness and Fitness Resources with savings discounts. Early access pay options Career growth through ongoing training programs and mentorship opportunities. Additional benefits for full-time team members Medical, Dental, Vision, and Voluntary Benefit options Education reimbursement program. If you are guided by goodness, loyalty, faith, and fun and think you would be a good fit for our organization, we would love to talk with you! With a resume or an application, you are one step closer to this exciting opportunity!

Finance Coordinator Assistant RESPONSIBLE TO: Finance Coordinator/Executive Director This position will have responsibility for budgeting, financial analysis and direct billing of Medicare and other third-party payers, accurately accounting for outstanding accounts and working with insurance companies to ensure timely payment. ESSENTIAL FUNCTIONS: Billing and Claims Management: Generate accurate Medicare hospice bills on time. Communicate effectively with Medicare and third-party payors to resolve billing and payment discrepancies. Prepare and submit third-party insurance claims, pre-authorizing and negotiating contracts with insurance companies as necessary. Stay updated on hospice billing requirements and verify, schedule, and prepare transaction information. Research and address billing inquiries. Financial Data Management: Collect, analyze, and report financial data. Maintain accurate documentation and records to ensure timely and correct deliverables, including budget preparation and financial reporting to the Executive Director, Board of Directors, and Program Coordinators. Prepare the annual COST report and year-end financial statements. Accounting Functions: Perform a variety of accounting tasks, including accounts payable, accounts receivable, bank deposits, processing donations, billing, and reconciliation reviews. Ensure the confidentiality of patient information in compliance with relevant regulations. Payroll Administration: Oversee payroll functions, including timesheet recording, new hire payroll setup, and benefit management. Quality Assurance and Improvement: Participate in Quality Assessment and Performance Improvement (QAPI) processes as required. Marginal Functions: Support organizational events as a collaborative member of the hospice team. Schedule and maintain data backups of files and ensure proper upkeep of computer hardware used in job functions. Working Conditions/Personal Demands: Ability to manage multiple priorities while ensuring timely completion of accounting tasks in alignment with established policies and procedures. Commitment to teamwork and continuous improvement. Consistently demonstrates high levels of integrity and ethical behavior in all interactions. Demonstrate emotional maturity and effective personal stress management techniques to facilitate a productive work environment in a hospice setting. Maintain self-management skills related to personal loss to support effective participation in the hospice environment. Minimum Qualifications: Bachelor's degree or a combination of relevant experience and education sufficient to perform job functions. Demonstrated ability to perform all aspects of bookkeeping, with a minimum of one year of experience in a bookkeeping role. Strong familiarity with third-party insurance billing requirements and a willingness to learn hospice billing functions. Proficiency in computerized accounting systems. Experience in QuickBooks preferred. OSHA Category: III: Tasks that involve no exposure to blood, body fluids, or tissues. ClearPath Healthcare is a drug free workplace. ClearPath Healthcare is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Primary Purpose The Campus Technology and Office Assistant will provide multi-functional support by assisting with front-line customer service, office operations, and technology to include Zoom streaming, classroom support, computer lab support and others as assigned. This role plays a vital part in maintaining a welcoming, efficient, and well-equipped learning environment for students, faculty, and the community. Essential Duties And Responsibilities Customer Service & Student Support Deliver excellent customer service to students, faculty, staff, and community members. Assist students with COCC -related and basic computer/software questions, referring complex issues to Student Tech Help or appropriate departments. Provide referrals to other student services personnel as needed. Technology & Streaming Support Assist with set up and operate Zoom streaming technology for classes, including logging into software, managing equipment, and distributing materials provided by instructors. Assist with maintaining and monitoring the functionality of classroom technology, computer lab equipment, and streaming tools. Provide basic troubleshooting support for hardware/software issues and ensure the security of all tech equipment. Computer Lab Assist in maintaining the cleanliness and readiness of computer labs. Stock printers and copiers, report technical issues, and ensure the space is properly opened and closed per campus policy. Office & Administrative Support Support campus directors, student services specialists, and faculty with general clerical duties such as filing, copying, supply tracking, and mail distribution. Follow established campus procedures and complete work orders accurately and promptly. Other Duties Perform additional projects and tasks as assigned by the Campus Directors or other supervisory staff. Help facilitate campus events and activities, including ASCOCC -sponsored events and weekend programming. Minimum Requirements Education: High school diploma or equivalent. Experience: Familiar with, or willing to learn, COCC's streaming and technology platforms. Preferred Qualifications Experience: Working in front-line, public-facing customer service.

Job DescriptionDescription Administrative Assistant for a high-growth beauty startup Functions as the critical operational engine for the CEO and executive team. This role requires a refined blend of high-touch stakeholder management, advanced data analysis, and a mastery of the Apple ecosystem. Reporting directly to the CEO, you will act as the primary liaison between a small team of executives and a network of 30+ high-profile clients, beauty brand founders, and investors. Key Responsibilities High-Profile Liaison: Serve as the first point of contact for elite founders and investors, managing all correspondence with extreme discretion and professional warmth. Executive Support: Manage complex, high-priority calendars, travel logistics, and meeting preparations to maximize CEO productivity. Client Hub: Act as the central communication link for 30+ client accounts, and internal stakeholders ensuring timely follow-ups and seamless information flow. Startup Versatility: Assist in high-stakes projects, including product launches, client proposals and investor briefings. Technical Mastery mac OS Expert: As a dedicated Mac user, you must be proficient in the Apple ecosystem to integrate seamlessly with the startup's hardware environment. Advanced Excel: Mastery of Excel (VLOOKUPs, pivot tables, and data summaries) is mandatory for managing client databases and financial reports for investors. Slack Administration: Use Slack for real-time internal and external coordination, managing multiple channels and utilizing Slack Connect for secure communication with external founders. Required Skills & Qualifications Experience: 2-5+ years in an executive support role, ideally within beauty, luxury, or venture capital. Industry Knowledge: Deep passion for beauty trends and awareness of current market founders and investors. Discretion: Proven ability to handle highly confidential information and navigate public-facing, high-profile environments. Adaptability: A "take charge" mindset comfortable with occasional evening or weekend availability to support urgent executive needs.

Pacific Office Automation is the largest independently owned document imaging and technology dealer in the nation. Founded in 1976, we have grown to 40 branches across 11 western states: OR, WA, CA, AZ, NM, NV, UT, ID, CO, TX, and HI. With more than 40 years of success in office equipment and technology sales and service, our growth and reputation have allowed us to build strong partnerships with leading manufacturers such as Canon, Sharp, Konica Minolta, HP, Ricoh, Lexmark, and more. At Pacific Office Automation, you ll find a fast-growing technology company that offers long-term career opportunities, competitive benefits, and a collaborative team environment. We invest in our employees through ongoing training and certifications to ensure they stay ahead in an ever-evolving technology landscape. We believe every voice matters regardless of role, tenure, or title. Position Overview Do you enjoy managing multiple priorities, supporting teammates as a go-to resource, and bringing a strong work ethic to everything you do? Our fast-paced sales office is seeking an Administrative Assistant to join our team in Bend, OR. The ideal candidate is highly detail-oriented, solution-focused, and able to meet urgent deadlines while maintaining accuracy. Essential Job Duties Perform detailed data entry across multiple databases Provide frequent and responsive internal customer service Maintain and update spreadsheets for cost analysis and reporting Support sales representatives and branch management with administrative needs File, copy, scan, and organize documents Coordinate equipment and software deliveries, moves, and pickups Escalate service-related issues on behalf of customers Audit and generate invoices Qualifications Proficiency in Microsoft Excel, including copy/paste, filtering, multi-column sorting, finding data, and working with multiple worksheets Proficiency in Microsoft Word Typing speed of 50 60 words per minute Strong ability to follow directions and take accurate notes Minimum of 2 years of office experience, preferably in an administrative or customer service role Ability to work independently while contributing to a team environment Preferred Skills (Not Required) Advanced Microsoft Excel skills, including pivot tables, conditional formatting, and indexed formulas Benefits Opportunities for advancement and leadership growth Team-oriented, supportive work environment Medical, dental, vision, and life insurance 401(k) with company match Paid time off, vacation, and sick leave FSA program Compensation: $19-$21/hr DOE Our Commitment to Diversity & Inclusion Pacific Office Automation is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, gender, sexual orientation, gender identity or expression, age, religion, veteran status, or any other characteristic protected by law. We celebrate our differences and believe diversity makes us stronger. #LI-Onsite #INDSP

Description We are pleased to announce that we are seeking qualified applicants for an Administrative Assistant III: Student Management at Redmond High School. This is an excellent opportunity to join a high-performing team that supports the efforts of making success possible for all Redmond students. Redmond School District serves more than 7,000 students from Redmond, Alfalfa, Crooked River Ranch, Eagle Crest, Terrebonne and Tumalo. The District operates eight K-5 elementary schools, one specialized learning center, two middle schools, and two comprehensive high schools. Learn more about Redmond School District online at ********************** Redmond is a phenomenal community (*************************** that strongly supports their school district. JOB SUMMARY This position provides administrative support to various functions at the high school using a variety of District computer systems. Assures efficient office operations and meeting the needs of student management office. Handles daily work pressures, requiring constant concentration on a high volume of clerical work which must be completed within a limited period of time. This position requires the use of independent judgment to deal with a variety of unanticipated problems and concerns. A full job description can be viewed at the following address: Administrative Assistant III: Student Management Schedule is 6:45 a.m. to 3:15 p.m. * Please note that pay for all RSD regular positions is annualized to include summer months. Please click on this link for more information. Annualized Pay Worksheet ATTENTION: If you need assistance filling out the application please contact Power Schools directly by calling the phone support line: ************** Redmond School District is committed to equal opportunity and non-discrimination in all of its educational and employment activities. The District does not discriminate on the basis of race, color, national origin, sex, sexual orientation, religion, disability, marital status, or age in its programs and activities. Salary21.40 - 29.36 Hour Listing Type Jobs Categories Clerical/Administrative | Management Position Type Full Time Experience Level Senior Level Salary Min 21.40 Salary Max 29.36 Salary Type /hr.