Administrative assistant jobs in Bend, OR

ABOUT THE DEPARTMENT: The Community Development Department facilitates orderly growth and development in the Deschutes County community through coordinated programs of Building Safety, Code Compliance, Coordinated Services, Onsite Wastewater, Planning and education and service to the public. ABOUT THE COUNTY: We know where you choose to live, work and play matters. Deschutes County is one of the largest employers in Central Oregon and the largest municipal government in the region. Our dedicated and passionate workforce of more than 1,250 employees provide County services in a number of departments, divisions, and offices. Located in the heart of Central Oregon, between the towering Cascade Mountain Range to the west and the high desert plateau to the east, Deschutes County is the outdoor recreation capital of Oregon. We enjoy a renowned quality of life, with big-city opportunities and small-town neighborhoods. We hope you'll consider joining our talented team. ABOUT THE JOB: This position performs a variety of complex and diverse support including special projects, data management, analyzing data and applying judgement to resolve problems, processes documents, reviews accounts, and responds independently to inquiries as well as providing administrative assistance across CDD's divisions. The typical schedule is Monday through Friday, 8 a.m. to 5 p.m. Key Responsibilities: * Independently plans and performs administrative duties such as data management and research. * Apply judgement to resolve problems, analyze data and making decisions. Duties may vary according to job assignments within each division. * Responds independently to inquiries and resolve problems within scope of authority. What You Will Bring: Knowledge of or experience with: * County organization, operation, policies, and procedures. * Applicable state and federal rules, codes, and regulations. * Customer service techniques for dealing with the public, in person and over the phone. Skill in: * Organizing and managing complex administrative and technical services with minimum supervision. * Using initiative and independent judgement within established guidelines. * Communicating effectively verbally and in writing. * This posting is not meant to be an all-inclusive list of duties and responsibilities, but rather constitutes a general definition of the position's scope and function. Notification to all candidates will be sent via email and/or text only. Please opt in for text messaging or check your email and your Governmentjobs.com account for application status. Review the full job description by clicking HERE.$4,939.64 to $6,619.58 per month for a 172.67 hour work month. Excellent County benefit package when eligible. This union represented position is available immediately. Effective Jan. 1, 2026: BENEFITS: Our robust health plan is offered at a minimal cost of $100 per month for employee only or $121 per month for employee plus dependents, which includes an innovative on-site clinic, pharmacy, and wellness and wellbeing services. Additionally, we include life insurance, retirement (PERS), generous paid time-off (14-18 hours/month to start, pro-rated for part-time), holidays, and professional development opportunities. Please click HERE for full benefit details. * Associate's degree in Business or Public Administration; * AND two (2) years of public sector administrative and technical support experience; * OR any equivalent combination of training, education, and experience that provides the required skills and knowledge to perform the job. Preferred qualifications: * Notary Public Commission or ability to obtain. The employment offer will be contingent upon pre-employment screening for criminal history and controlled substances (NOTE: Positive test results for marijuana use may result in rescission of a contingent offer of employment). These screenings must be completed with satisfactory findings in order for a formal offer of employment to be extended.

Benefit type: Full time- Exempt Benefits available: For a full description of our benefits, please click here About the job: The Executive Assistant and Board Clerk leads support services for the district to ensure effective and streamlined administrative operations. This position provides administrative services to the Executive Team and department heads. Assists the Board of Directors by working with the Executive Director and board chair to manage board meetings, board business, and official records. Performs high-level administrative, analytical, and technical support duties, writes policies, and manages projects for the Executive Director's office. A day in the life: The information provided below encompasses the typical duties and capabilities linked with this classification. Duties may include, but are not limited to the following: District-wide responsibilities Completes special assignments from the Executive Director with minimal instruction. Analyzes project steps, conducts research, compiles information, and prepares reports. Manages district-wide and sensitive administrative or operational projects. Researches, develops, and writes district policies, ensuring compliance with legal and ethical requirements, and organizational standards. Responds to and resolves difficult and sensitive citizen inquiries and complaints. Coordinates administrative support resources to support efficient district operations. Acts as the Executive Director's liaison by serving on task forces and work groups. Writes communication responding to citizen inquiries for the Executive Director and Board of Directors; handles sensitive issues while providing excellent customer service. Serves as the district archivist; responds to all public records requests and counsels management staff on public information implications. Serves on multiple district committees and acts as committee coordinator, coordinating communication and committee work alignment. Coordinates media-related requests and maintains administrative historical records. Writes and prepares letters to legislators; assists with legislative analysis and prepares reports. Prepares and delivers presentations to the Board, Executive Team, and community groups. Participates in development and implementation of district goals; recommends and implements policies and procedures. Manages Executive Team operations by organizing meetings, following up on assignments, coordinating topics, and producing agendas; may chair committees. Represents the district in interdepartmental, intergovernmental, and community activities. Provides administrative support to the Executive Director, including communications screening, scheduling, calendar management, document editing, and report preparation. Prepares the Executive Director for meetings and events, ensures required public notices, logistics, materials, and follow-up actions are completed. Coordinates key functions and operational needs of the district office building. Board Oversight Prepares Board materials with leadership to ensure readiness. Schedules and attends meetings, prepares packets and minutes, and arranges logistics. Facilitates board meetings for remote participation and viewing by using district technology and ensures accurate minutes are completed. Prepares and reviews a variety of correspondence and materials for the Board. Schedules meetings and tours; ensures meeting law compliance; distributes board packets; ensures public notices are posted. Onboards incoming board members. Secures and tracks board travel and training, reviews expenses. Plans board events and activities. Ensures access to the Board for staff, board members, and citizens; manages public communications to the Board. Coordinates measurement and status reports for the Annual Action Plan. Acts as a Mandatory Reporter; reports incidents of child abuse/neglect. Performs other job-related duties as assigned. Schedule: Full time (40 hours per week), exempt position with the ability to regularly attend evening meetings, early morning meetings, work occasional weekends for assignments and travel for training and conferences. This position is an in-office role and does not qualify for a flexible work schedule; however, occasional flexing of hours may occur during weeks with board meetings. Requirements What you'll need for success: Strong Knowledge of: The individual in this classification is expected to possess and exhibit the following knowledge, skills and abilities. Principles of organization and group dynamics; Program, policy, and procedure development and evaluation; Public administration principles; Data collection and research methods; Business writing and report preparation; English usage, spelling, grammar, punctuation; Legislative processes; Record keeping and minute preparation; Public relations and customer service; Office procedures and software applications; Experience at the executive level and collaboration with senior leadership; Federal, state and local laws, ORS and OAR relevant to the district; Public records and public meeting requirements; Consensus building and conflict resolution techniques. Skill and Ability to: Oversee projects from concept through completion, including planning, organizing, tracking milestones, resolving issues, and ensuring successful outcomes. Think analytically and manage multiple priorities; Understand organizational culture and operations; Exercise elevated discretion, professionalism, and judgment when handling sensitive, confidential, or proprietary information, ensuring compliance with legal and ethical standards. Analyze problems, identify solutions, implement recommendations; Develop and interpret policies and procedures; Evaluate complex information and data; Organize and prioritize in a fast-paced environment; Prepare concise technical and administrative reports; Independently prepare correspondence and reports; Present information effectively; Work independently with initiative and good judgment; Operate office equipment and software, including Microsoft Office programs, proficiently; Communicate diplomatically and tactfully; Communicate effectively verbally and in writing; Plan, organize, and prioritize work; Provide information requiring interpretation of policies; Exercise expert judgment within policy guidelines; Maintain tact and diplomacy in sensitive or confidential situations; Safeguard sensitive and proprietary information; Create cooperative and respectful working relationships. What we're looking for: Education, Experience, and Training: Associate's degree or equivalent 2 years of college coursework; AND Five (5) years of progressively responsible administrative and analytical experience, including two (2) years in an executive-level office setting; OR Any satisfactory combination of education, experience, and training. Training or experience in project management is preferred. License: Possession of, or ability to obtain, a valid Oregon driver's license within 30 days with an acceptable driving history as defined by district driving policy. Possession of, or ability to obtain within 60 days of hire, a valid Oregon Public Notary Commission. Working Conditions: The following are working conditions, including environmental and physical demands, required for this classification . Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently to lift, carry, push, pull, or otherwise move objects. Remain in a stationary position for extended periods of time, move about the office occasionally. Travel within or outside the Bend area. Expressing or exchanging ideas by means of the spoken word; those activities where detailed or important spoken instructions must be conveyed to others' work accurately, loudly or quickly. Perceiving the nature of sounds at normal speaking levels with or without correction and having the ability to receive detailed information through oral communication and making fine discriminations in sound. Make substantial wrist, hand, and finger movements. Maintain vision clarity at 20 inches or less. Maintain concentration on computer screens; Ability to work amid interruptions. Perform filing requiring crouching, bending, kneeling, or reaching. Supervision Received: Works under the general supervision of the Executive Director. Follows standard processes and procedures and confirms significant deviations in advance. Supervisory Exercised: Supervision is not normally a responsibility of this position. However, the position may provide direction and guidance to district staff and volunteers. Assigns work to others. Selection Process: Applicants are screened based upon their relevant knowledge, abilities, skills, experience, and training. An offer of employment is contingent on the verification of credentials and other information required by Bend Park & Recreation District policies, including a background check and a driving history review when driving is required for position. Equal Employment Opportunity: Bend Park and Recreation District is an Equal Opportunity Employer Bend Park & Recreation District Core Competencies: All positions with Bend Park and Recreation District are subject to district and position competencies. Below is a list of the most critical competencies for this position. Additional competencies are required for the position and may change based on needs. A complete list of the competencies is available from Human Resources. Accountability • Customer Service Orientation • Safety • Judgment and Decision Making • Teamwork and Cooperation • Results Orientation • To be considered for this position, applicants must have a complete online application. Your application and submitted responses to the supplemental questions will be the information we use for our evaluation. Applicants are asked to provide certification that they are a veteran or disabled veteran to receive veteran's preference. ADDITIONAL APPLICATION INFORMATION Please note that our application system does not allow you to save and come back to complete your application at a later time. You will have to complete the application once you have started it. This position has supplemental questions that might require extra time. If you would like to write longer answers, you may do so by completing your answers in a different document and uploading them as part of your application. Please ensure you have all the information you need to complete the application. 1. Describe your experience with managing multiple projects and priorities and how you organize your time. 2. Describe your experience providing administrative support to: A. Multiple executives; B. Senior leaders; C. Board members. Salary Description $75,799.67 - $93,991.59 per year

Benefit type: Full time- Exempt Benefits available: For a full description of our benefits, please click here About the job: The Executive Assistant and Board Clerk leads support services for the district to ensure effective and streamlined administrative operations. This position provides administrative services to the Executive Team and department heads. Assists the Board of Directors by working with the Executive Director and board chair to manage board meetings, board business, and official records. Performs high-level administrative, analytical, and technical support duties, writes policies, and manages projects for the Executive Director's office. A day in the life: The information provided below encompasses the typical duties and capabilities linked with this classification. Duties may include, but are not limited to the following: District-wide responsibilities * Completes special assignments from the Executive Director with minimal instruction. Analyzes project steps, conducts research, compiles information, and prepares reports. Manages district-wide and sensitive administrative or operational projects. * Researches, develops, and writes district policies, ensuring compliance with legal and ethical requirements, and organizational standards. * Responds to and resolves difficult and sensitive citizen inquiries and complaints. * Coordinates administrative support resources to support efficient district operations. * Acts as the Executive Director's liaison by serving on task forces and work groups. * Writes communication responding to citizen inquiries for the Executive Director and Board of Directors; handles sensitive issues while providing excellent customer service. * Serves as the district archivist; responds to all public records requests and counsels management staff on public information implications. * Serves on multiple district committees and acts as committee coordinator, coordinating communication and committee work alignment. * Coordinates media-related requests and maintains administrative historical records. * Writes and prepares letters to legislators; assists with legislative analysis and prepares reports. * Prepares and delivers presentations to the Board, Executive Team, and community groups. * Participates in development and implementation of district goals; recommends and implements policies and procedures. * Manages Executive Team operations by organizing meetings, following up on assignments, coordinating topics, and producing agendas; may chair committees. * Represents the district in interdepartmental, intergovernmental, and community activities. * Provides administrative support to the Executive Director, including communications screening, scheduling, calendar management, document editing, and report preparation. * Prepares the Executive Director for meetings and events, ensures required public notices, logistics, materials, and follow-up actions are completed. * Coordinates key functions and operational needs of the district office building. Board Oversight * Prepares Board materials with leadership to ensure readiness. Schedules and attends meetings, prepares packets and minutes, and arranges logistics. * Facilitates board meetings for remote participation and viewing by using district technology and ensures accurate minutes are completed. * Prepares and reviews a variety of correspondence and materials for the Board. * Schedules meetings and tours; ensures meeting law compliance; distributes board packets; ensures public notices are posted. * Onboards incoming board members. * Secures and tracks board travel and training, reviews expenses. * Plans board events and activities. * Ensures access to the Board for staff, board members, and citizens; manages public communications to the Board. * Coordinates measurement and status reports for the Annual Action Plan. * Acts as a Mandatory Reporter; reports incidents of child abuse/neglect. * Performs other job-related duties as assigned. Schedule: * Full time (40 hours per week), exempt position with the ability to regularly attend evening meetings, early morning meetings, work occasional weekends for assignments and travel for training and conferences. * This position is an in-office role and does not qualify for a flexible work schedule; however, occasional flexing of hours may occur during weeks with board meetings. Requirements What you'll need for success: Strong Knowledge of: The individual in this classification is expected to possess and exhibit the following knowledge, skills and abilities. * Principles of organization and group dynamics; * Program, policy, and procedure development and evaluation; * Public administration principles; * Data collection and research methods; * Business writing and report preparation; * English usage, spelling, grammar, punctuation; * Legislative processes; * Record keeping and minute preparation; * Public relations and customer service; * Office procedures and software applications; * Experience at the executive level and collaboration with senior leadership; * Federal, state and local laws, ORS and OAR relevant to the district; * Public records and public meeting requirements; * Consensus building and conflict resolution techniques. Skill and Ability to: * Oversee projects from concept through completion, including planning, organizing, tracking milestones, resolving issues, and ensuring successful outcomes. * Think analytically and manage multiple priorities; * Understand organizational culture and operations; * Exercise elevated discretion, professionalism, and judgment when handling sensitive, confidential, or proprietary information, ensuring compliance with legal and ethical standards. * Analyze problems, identify solutions, implement recommendations; * Develop and interpret policies and procedures; * Evaluate complex information and data; * Organize and prioritize in a fast-paced environment; * Prepare concise technical and administrative reports; * Independently prepare correspondence and reports; * Present information effectively; * Work independently with initiative and good judgment; * Operate office equipment and software, including Microsoft Office programs, proficiently; * Communicate diplomatically and tactfully; * Communicate effectively verbally and in writing; * Plan, organize, and prioritize work; * Provide information requiring interpretation of policies; * Exercise expert judgment within policy guidelines; * Maintain tact and diplomacy in sensitive or confidential situations; * Safeguard sensitive and proprietary information; * Create cooperative and respectful working relationships. What we're looking for: Education, Experience, and Training: * Associate's degree or equivalent 2 years of college coursework; AND * Five (5) years of progressively responsible administrative and analytical experience, including two (2) years in an executive-level office setting; OR * Any satisfactory combination of education, experience, and training. * Training or experience in project management is preferred. License: * Possession of, or ability to obtain, a valid Oregon driver's license within 30 days with an acceptable driving history as defined by district driving policy. * Possession of, or ability to obtain within 60 days of hire, a valid Oregon Public Notary Commission. Working Conditions: The following are working conditions, including environmental and physical demands, required for this classification . * Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently to lift, carry, push, pull, or otherwise move objects. * Remain in a stationary position for extended periods of time, move about the office occasionally. * Travel within or outside the Bend area. * Expressing or exchanging ideas by means of the spoken word; those activities where detailed or important spoken instructions must be conveyed to others' work accurately, loudly or quickly. * Perceiving the nature of sounds at normal speaking levels with or without correction and having the ability to receive detailed information through oral communication and making fine discriminations in sound. * Make substantial wrist, hand, and finger movements. * Maintain vision clarity at 20 inches or less. * Maintain concentration on computer screens; * Ability to work amid interruptions. * Perform filing requiring crouching, bending, kneeling, or reaching. Supervision Received: Works under the general supervision of the Executive Director. Follows standard processes and procedures and confirms significant deviations in advance. Supervisory Exercised: Supervision is not normally a responsibility of this position. However, the position may provide direction and guidance to district staff and volunteers. Assigns work to others. Selection Process: Applicants are screened based upon their relevant knowledge, abilities, skills, experience, and training. An offer of employment is contingent on the verification of credentials and other information required by Bend Park & Recreation District policies, including a background check and a driving history review when driving is required for position. Equal Employment Opportunity: Bend Park and Recreation District is an Equal Opportunity Employer Bend Park & Recreation District Core Competencies: All positions with Bend Park and Recreation District are subject to district and position competencies. Below is a list of the most critical competencies for this position. Additional competencies are required for the position and may change based on needs. A complete list of the competencies is available from Human Resources. * Accountability • Customer Service Orientation • Safety • Judgment and Decision Making • Teamwork and Cooperation • Results Orientation • To be considered for this position, applicants must have a complete online application. Your application and submitted responses to the supplemental questions will be the information we use for our evaluation. Applicants are asked to provide certification that they are a veteran or disabled veteran to receive veteran's preference. ADDITIONAL APPLICATION INFORMATION Please note that our application system does not allow you to save and come back to complete your application at a later time. You will have to complete the application once you have started it. This position has supplemental questions that might require extra time. If you would like to write longer answers, you may do so by completing your answers in a different document and uploading them as part of your application. Please ensure you have all the information you need to complete the application. 1. Describe your experience with managing multiple projects and priorities and how you organize your time. 2. Describe your experience providing administrative support to: A. Multiple executives; B. Senior leaders; C. Board members. Salary Description $75,799.67 - $93,991.59 per year Salary75,799.67 - 93,991.59 Annual Listing Type Jobs Categories Clerical/Administrative Position Type Full Time Salary Min 75799.67 Salary Max 93991.59 Salary Type /yr.

Are you a dependable, detail-oriented administrative professional with a positive, enthusiastic energy? Neil Kelly is seeking a Part-Time Administrative Assistant to support our Bend office and showroom. If you're organized, people-focused, and comfortable with office technology, we'd love to hear from you! Who We Are In 1947, Neil B. Kelly founded a remodeling company with a $100 investment and a commitment to quality, value, and client satisfaction. Over the next four decades, he grew it into a nationally recognized business known for award-winning design, innovative building practices, exceptional craftsmanship, and deep community engagement. About the Role As a key member of our team, you'll help ensure smooth daily operations and create a welcoming experience for staff, clients, and visitors. This position blends administrative support, light facilities upkeep, and team coordination. It is a part-time, benefits eligible, role scheduled for 25 hours per week, Monday through Friday, with a required start time of 9:00 AM or earlier. A reliable personal vehicle and a valid driver's license are required, as occasional local errands may be part of the role. Your time will be focused on: Administrative tasks such as greeting guests, managing phone calls and deliveries, scheduling, document prep, and general office support Showroom maintenance, including restocking supplies and light cleaning Supporting internal communication and team meetings What You Bring Prior experience in administrative or front-desk roles Excellent verbal and written communication Proficiency in professional writing and typing, with the ability to independently draft clear, well-formatted emails, reports, and documents Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint, Teams, OneDrive) and ability to learn new software systems quickly and assist others Experience using multi-line phone systems Confidence with basic troubleshooting of office equipment (printers, copiers, scanners) A self-starter mindset with the ability to manage tasks independently A positive, calm, and professional demeanor-even under pressure We're also looking for someone who: Listens actively and communicates clearly Works well with others and takes initiative Maintains a tidy, welcoming space and stays organized Contributes to a friendly, engaged, and respectful workplace Benefits Comprehensive health insurance (medical, dental, vision) Employee Assistance Program Flexible spending or health savings account Paid holiday, sick, and vacation time Cell phone stipend Long-term disability & life insurance 401(k) retirement plan Optional benefits include: Short-Term Disability, Legal Shield, Pet Insurance, Accident, and Hospital Indemnity Insurance Final candidates will be submitted for a background check, motor vehicle records check and drug screen. We kindly ask that external recruiters do not reach out regarding this role. Neil Kelly is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, age, sex, sexual orientation, gender identity, national origin, veteran or disability status. To ensure the utmost safety and security for our clients and employees, we are a drug free workplace. To learn more about Neil Kelly, please visit our website: ************************** To learn more about B-Corporations visit their website: *************************

Job Description CEO Assistant - Part-Time Make a Living. Grow Fast. Run at a High Level. GreenSavers offers a fast-paced, entrepreneurial environment for people who are motivated, independent, and driven by results. This is a workplace designed for self-starters who enjoy autonomy, ownership of their work, and clear opportunities for growth based on performance. Here, your effort is directly connected to your success and strong performers are recognized, trusted, and able to move forward quickly. Why You'll Love Working Here Your voice is heard and valued You're trusted to manage your work without micromanagement You'll have a mix of focused, independent work and team collaboration Fast-paced, execution-focused environment Opportunity to grow and develop within the role Purpose: As the Executive Assistant, you are responsible for assisting the CEO with various organizational functions. You will coordinate leadership and staff meetings by preparing agendas and scheduling the meetings. Your goal is to create optimum leverage of the CEO time by handling all tasks that can be delegated Schedule: Monday-Friday, 8:00 AM - 12:00 PM | In-Office | Some additional hours as needed Occasional travel is required to Portland office. Pay: $28-$32 per hour depending on experience What We Offer: Sick Leave - earned at 1 hour per 30 hours worked - up to 40 hours per year Company-paid industry-related training Phenomenal company culture, Dog-friendly offices, fully stocked fridge with snacks, drinks, coffee, and espresso machine. Quarterly happy hours, summer BBQs. Company and/or departmental trips - 2-3 team building and achievement trips per year, such as skiing and snowboarding, cat skiing, snowshoeing, white water rafting, race car driving, etc. Annual company retreat - this year, we're going to the beach; in previous years, we were camping. Top Responsibilities: Plan, organize, and prepare for meetings, including agendas, materials, invites and follow-up action items. Track key projects and ensure deadlines and commitments Schedule meetings with third party; subcontractors, vendors, Assorted office task, administrative, maintenance coordination Facilitate email management with CEO CEO travel arrangements/logistics business and personal Prepare and edit correspondence, reports, presentations, and other documents Anticipate the CEO's needs and proactively manage competing priorities. Organize parties, retreats, and other events Maintain organized records, documents, contacts, and important information, ensuring everything is easy to access and secure. Handle personal and professional tasks such as managing reservations, paying bills, and coordinating services. Anticipate needs, handle unexpected issues, and provide solutions before small problems become major disruptions. Internal Meeting Expectations: Monthly Staff meetings in Bend and Portland Weekly meeting with CEO Office Location: Bend Office with the occasional Portland trip Qualifications & Skills Proven experience as an Executive Assistant or high-level administrative partner Strong organization, follow-through, and execution ability Represent the GreenSavers brand, especially when interacting with clients Excellent verbal and written communication skills Excellent customer service skills Well organized, accurate, with a keen eye for detail Ability to complete a wide variety of tasks each day and flexibility to move between tasks quickly Proficiency with the Google Office suite GreenSavers Core Values: Passionate about Building Performance Pride in Work Continuous Self-Improvement Growth-Oriented Can-Do Attitude Team-Focused Committed to Sustainability and Environmental Stewardship

Job DescriptionDescription: Benefit type: Full time- Exempt Benefits available: For a full description of our benefits, please click here About the job: The Executive Assistant and Board Clerk leads support services for the district to ensure effective and streamlined administrative operations. This position provides administrative services to the Executive Team and department heads. Assists the Board of Directors by working with the Executive Director and board chair to manage board meetings, board business, and official records. Performs high-level administrative, analytical, and technical support duties, writes policies, and manages projects for the Executive Director's office. A day in the life: The information provided below encompasses the typical duties and capabilities linked with this classification. Duties may include, but are not limited to the following: District-wide responsibilities Completes special assignments from the Executive Director with minimal instruction. Analyzes project steps, conducts research, compiles information, and prepares reports. Manages district-wide and sensitive administrative or operational projects. Researches, develops, and writes district policies, ensuring compliance with legal and ethical requirements, and organizational standards. Responds to and resolves difficult and sensitive citizen inquiries and complaints. Coordinates administrative support resources to support efficient district operations. Acts as the Executive Director's liaison by serving on task forces and work groups. Writes communication responding to citizen inquiries for the Executive Director and Board of Directors; handles sensitive issues while providing excellent customer service. Serves as the district archivist; responds to all public records requests and counsels management staff on public information implications. Serves on multiple district committees and acts as committee coordinator, coordinating communication and committee work alignment. Coordinates media-related requests and maintains administrative historical records. Writes and prepares letters to legislators; assists with legislative analysis and prepares reports. Prepares and delivers presentations to the Board, Executive Team, and community groups. Participates in development and implementation of district goals; recommends and implements policies and procedures. Manages Executive Team operations by organizing meetings, following up on assignments, coordinating topics, and producing agendas; may chair committees. Represents the district in interdepartmental, intergovernmental, and community activities. Provides administrative support to the Executive Director, including communications screening, scheduling, calendar management, document editing, and report preparation. Prepares the Executive Director for meetings and events, ensures required public notices, logistics, materials, and follow-up actions are completed. Coordinates key functions and operational needs of the district office building. Board Oversight Prepares Board materials with leadership to ensure readiness. Schedules and attends meetings, prepares packets and minutes, and arranges logistics. Facilitates board meetings for remote participation and viewing by using district technology and ensures accurate minutes are completed. Prepares and reviews a variety of correspondence and materials for the Board. Schedules meetings and tours; ensures meeting law compliance; distributes board packets; ensures public notices are posted. Onboards incoming board members. Secures and tracks board travel and training, reviews expenses. Plans board events and activities. Ensures access to the Board for staff, board members, and citizens; manages public communications to the Board. Coordinates measurement and status reports for the Annual Action Plan. Acts as a Mandatory Reporter; reports incidents of child abuse/neglect. Performs other job-related duties as assigned. Schedule: Full time (40 hours per week), exempt position with the ability to regularly attend evening meetings, early morning meetings, work occasional weekends for assignments and travel for training and conferences. This position is an in-office role and does not qualify for a flexible work schedule; however, occasional flexing of hours may occur during weeks with board meetings. Requirements: What you'll need for success: Strong Knowledge of: The individual in this classification is expected to possess and exhibit the following knowledge, skills and abilities. Principles of organization and group dynamics; Program, policy, and procedure development and evaluation; Public administration principles; Data collection and research methods; Business writing and report preparation; English usage, spelling, grammar, punctuation; Legislative processes; Record keeping and minute preparation; Public relations and customer service; Office procedures and software applications; Experience at the executive level and collaboration with senior leadership; Federal, state and local laws, ORS and OAR relevant to the district; Public records and public meeting requirements; Consensus building and conflict resolution techniques. Skill and Ability to: Oversee projects from concept through completion, including planning, organizing, tracking milestones, resolving issues, and ensuring successful outcomes. Think analytically and manage multiple priorities; Understand organizational culture and operations; Exercise elevated discretion, professionalism, and judgment when handling sensitive, confidential, or proprietary information, ensuring compliance with legal and ethical standards. Analyze problems, identify solutions, implement recommendations; Develop and interpret policies and procedures; Evaluate complex information and data; Organize and prioritize in a fast-paced environment; Prepare concise technical and administrative reports; Independently prepare correspondence and reports; Present information effectively; Work independently with initiative and good judgment; Operate office equipment and software, including Microsoft Office programs, proficiently; Communicate diplomatically and tactfully; Communicate effectively verbally and in writing; Plan, organize, and prioritize work; Provide information requiring interpretation of policies; Exercise expert judgment within policy guidelines; Maintain tact and diplomacy in sensitive or confidential situations; Safeguard sensitive and proprietary information; Create cooperative and respectful working relationships. What we're looking for: Education, Experience, and Training: Associate's degree or equivalent 2 years of college coursework; AND Five (5) years of progressively responsible administrative and analytical experience, including two (2) years in an executive-level office setting; OR Any satisfactory combination of education, experience, and training. Training or experience in project management is preferred. License: Possession of, or ability to obtain, a valid Oregon driver's license within 30 days with an acceptable driving history as defined by district driving policy. Possession of, or ability to obtain within 60 days of hire, a valid Oregon Public Notary Commission. Working Conditions: The following are working conditions, including environmental and physical demands, required for this classification . Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently to lift, carry, push, pull, or otherwise move objects. Remain in a stationary position for extended periods of time, move about the office occasionally. Travel within or outside the Bend area. Expressing or exchanging ideas by means of the spoken word; those activities where detailed or important spoken instructions must be conveyed to others' work accurately, loudly or quickly. Perceiving the nature of sounds at normal speaking levels with or without correction and having the ability to receive detailed information through oral communication and making fine discriminations in sound. Make substantial wrist, hand, and finger movements. Maintain vision clarity at 20 inches or less. Maintain concentration on computer screens; Ability to work amid interruptions. Perform filing requiring crouching, bending, kneeling, or reaching. Supervision Received: Works under the general supervision of the Executive Director. Follows standard processes and procedures and confirms significant deviations in advance. Supervisory Exercised: Supervision is not normally a responsibility of this position. However, the position may provide direction and guidance to district staff and volunteers. Assigns work to others. Selection Process: Applicants are screened based upon their relevant knowledge, abilities, skills, experience, and training. An offer of employment is contingent on the verification of credentials and other information required by Bend Park & Recreation District policies, including a background check and a driving history review when driving is required for position. Equal Employment Opportunity: Bend Park and Recreation District is an Equal Opportunity Employer Bend Park & Recreation District Core Competencies: All positions with Bend Park and Recreation District are subject to district and position competencies. Below is a list of the most critical competencies for this position. Additional competencies are required for the position and may change based on needs. A complete list of the competencies is available from Human Resources. Accountability • Customer Service Orientation • Safety • Judgment and Decision Making • Teamwork and Cooperation • Results Orientation • To be considered for this position, applicants must have a complete online application. Your application and submitted responses to the supplemental questions will be the information we use for our evaluation. Applicants are asked to provide certification that they are a veteran or disabled veteran to receive veteran's preference. ADDITIONAL APPLICATION INFORMATION Please note that our application system does not allow you to save and come back to complete your application at a later time. You will have to complete the application once you have started it. This position has supplemental questions that might require extra time. If you would like to write longer answers, you may do so by completing your answers in a different document and uploading them as part of your application. Please ensure you have all the information you need to complete the application. 1. Describe your experience with managing multiple projects and priorities and how you organize your time. 2. Describe your experience providing administrative support to: A. Multiple executives; B. Senior leaders; C. Board members.

TGB3 is seeking to contract an Administrative Assistant to assist practitioners performing Compensation & Pension Exams (C&P) for our military Veterans at various sites throughout the USA. Length: one year with option to extend Start Date: January 2024 Hours: Mon-Fri, 8a-4p unless otherwise noted; Full Time/40 hours per week Location: Bend, OR Pay: TOP HOURLY RATE The VA has requested that we have someone for each gender available to accompany Veterans during certain sensitive exams. This position requires a FEMALE Contract Description Assist Practitioners by performing as a CHAPERONE during the exams. These exams are one-time, non-treatment compensation and pension exams for Veterans. Job responsibilities will include performing ancillary and administrative duties include greeting Veterans, effectively managing office functions, ensuring exam entry is complete, answering the phone, keeping supply inventory current and other duties as assigned. Administrative Assistant Greet the Veterans and show them to the exam room. Be present in the exam room with the Practitioner as a chaperone for all exams on site. Report any no-shows of Veterans to client. Keep the facility tidy. Obtain ancillary results from the practitioners. Track completed and pending exams to ensure they are submitted within 48 hours via the Provider Portal. Education/Qualifications Qualified candidates must possess a welcoming, friendly and professional disposition as Admin is the first person to be seen by Veteran upon entering facility for appointment. Prefer medical office, patient interaction experience, but not required. Qualified candidates must possess organizational and problem-solving skills, exceptional communication, and customer service skills with a strong attention to detail. Individuals must be able to work independently and as part of a team, have good interpersonal skills and a willingness to be flexible and adapt to changing situations. Candidates must possess basic computer skills. This job may require sitting and standing for long periods of time, bending, twisting, and occasionally lifting more than 10 pounds. Please send your resume to ********************* along with the best date/time to schedule a call to discuss this contract opportunity. We look forward to working with you, as you work to serve America's Heroes.

The Administrative Assistant will provide clerical support for the FCA field office to accomplish the FCA mission and vision and reflect the FCA Core Values in the ongoing work of that office. These responsibilities are critical to the FCA mission and this position plays a vital role in our ministry. FCA expects all functions and responsibilities outlined below to be carried out with a heart surrendered to serving God as a form of worship. Agree with, and abide by, FCA's Christian Community Statement. Follow a spiritual rhythm including daily prayer and Bible study to seek the Lord's will for FCA. Lead, conduct and provide spiritual leadership for staff, volunteers, coaches and athletes through prayer, Bible study, worship and living by example so they are equipped to serve others. Connect to and participate in a local church through worship and weekly involvement. Conduct yourself in a manner that affirms biblical standards of conduct in accordance with FCA's Christian beliefs (see FCA's Christian Community Statement) at all times. POSITION RESPONSIBILITIES Responsible for appointments/meetings with staff, ministry partners, vendors, etc. Handles travel arrangements for assigned staff. Receives and screens telephone calls and emails for area office. Retrieves, opens, and distributes office mail. Plans, organizes, and completes assigned work in a timely manner. Manages development of resources and meets deadlines of assigned projects. Coordinates donor ministry events, banquets, staff meetings, etc.

Pay range: $29.37 - $44.05 per hour ($61,089 - $91,624 annually), based on experience. This exempt position will support the Bend Administration and comes with a comprehensive benefits package that includes medical, dental, vision, a 403(b) retirement plan, and a generous Earned Time Off (ETO) program. ST. CHARLES HEALTH SYSTEM JOB DESCRIPTION TITLE: Executive Assistant REPORTS TO POSITION: Manager Administrative Operations DEPARTMENT: Varies DATE LAST REVIEWED: December 1, 2022 OUR VISION: Creating America's healthiest community, together OUR MISSION: In the spirit of love and compassion, better health, better care, better value OUR VALUES: Accountability, Caring and Teamwork DEPARTMENTAL SUMMARY: The Executive Assistant will be responsible for the overall administrative functions throughout the health system for their assigned Service Line or System Support function. POSITION OVERVIEW: The Executive Assistant at St. Charles Health System provides administrative support to the Executives, and others within their designated service line or other members of their assigned administrative team. Determines how to best manage the office for the assigned executive and other members of senior management, accomplishes functions within established procedures and protocol, and provides excellent customer service to all St. Charles Health System caregivers, providers, and visitors in person and via telephone. This position does not manage any other Caregivers. ESSENTIAL FUNCTIONS AND DUTIES: Provides the highest level of administrative support within the administrative suite through professional and positive communications, clerical functions, project management, calendaring, and problem solving for the assigned service line or system support executives and other members of the senior management team as requested. Coordinates functions of various committees by scheduling meetings, through coordination of committee business and communications, and record keeping. Provides support to achieve and maintain compliance with all local, state, and national health care guidelines, rules, and regulations (Joint Commission, Medicare/CMS, Health Division, ISO, etc.). Demonstrates effective skills and understanding of Microsoft Office and other pertinent software applications. Demonstrates effective skills with communication, organization, and management of assigned work. Ability to work with little or no supervision, and to make sound decisions. Ability to work in a fast-paced work environment with frequent interruptions, maintaining the highest level of confidentiality at all times. Draft reports, letters, minutes, and other materials. Role models, leads, and influences the organizational design and effectiveness of the “One St. Charles” operational model to promote interdisciplinary collaboration and shared accountability while continually improving the experience of patients, physicians, providers, and caregivers. Supports the vision, mission and values of the organization in all respects. Supports Lean principles of continuous improvement with energy and enthusiasm, functioning as a champion of change. Provides and maintains a safe environment for caregivers, patients and guests. Conducts all activities with the highest standards of professionalism and confidentiality. Complies with all applicable laws, regulations, policies and procedures, supporting the organization's corporate integrity efforts by acting in an ethical and appropriate manner, reporting known or suspected violation of applicable rules, and cooperating fully with all organizational investigations and proceedings. Delivers customer service and/or patient care in a manner that promotes goodwill, is timely, efficient and accurate. May perform additional duties of similar complexity within their service line or assigned system support function within organization, as required. EDUCATION Required: High School diploma or GED. Preferred: N/A LICENSURE/CERTIFICATION/REGISTRATION Required: Valid Oregon driver's license and ability to meet St. Charles Health System driving requirements. Ability to travel to business functions/trainings/meetings and all St. Charles Health System worksites. Preferred: N/A EXPERIENCE Required: Minimum of three years executive assistant or five years administrative secretarial experience with top management team or equivalent experience in a hospital setting preferred. Preferred: N/A PERSONAL PROTECTIVE EQUIPMENT Must be able to wear appropriate Personal Protective Equipment (PPE) required to perform the job safely. ADDITIONAL POSITION INFORMATION: Proven secretarial and organizational skills, composition, spelling, and punctuation skills. Proficient in computer operation, word-processing, Excel, and PowerPoint software. Must demonstrate the ability to be personable, work collaboratively with others, have a positive attitude, ability to multi-task, pay close attention to details, and be able to act in a professional manner and demonstrate excellent public relations skills. PHYSICAL REQUIREMENTS: Continually (75% or more): Use of clear and audible speaking voice and the ability to hear normal speech level. Frequently (50%): Sitting, standing, walking, lifting 1-10 pounds, keyboard operation. Occasionally (25%): Bending, climbing stairs, reaching overhead, carrying/pushing or pulling 1-10 pounds, grasping/squeezing. Rarely (10%): Stooping/kneeling/crouching, lifting, carrying, pushing or pulling 11-15 pounds, operation of a motor vehicle. Never (0%): Climbing ladder/step-stool, lifting/carrying/pushing or pulling 25-50 pounds, ability to hear whispered speech level. Exposure to Elemental Factors Never (0%): Heat, cold, wet/slippery area, noise, dust, vibration, chemical solution, uneven surface. Blood-Borne Pathogen (BBP) Exposure Category No Risk for Exposure to BBP . Schedule Weekly Hours: 40 Caregiver Type: Regular Shift: Is Exempt Position? Yes Job Family: EXECUTIVE ASSISTANT Scheduled Days of the Week: Monday-Friday Shift Start & End Time: 8:00 am - 5:00 pm

California applicants: Please click here to review the Costco Applicant Privacy Notice. The jobs listed are examples of the typical kinds of positions that Costco may hire for when openings exist. The listing does not mean that any positions are currently open or available at Costco. Position Summary: Packs member orders into boxes and transfers items to a separate cart for cashiers. Performs cleanup, cart retrieval, merchandise restocking and runs for items as directed. For additional information about pay ranges, click here. We offer a comprehensive package of benefits including paid time off, health benefits (medical/dental/vision/hearing aid/pharmacy/behavioral health/employee assistance), health care reimbursement account, dependent care assistance plan, short-term disability and long-term disability insurance, AD&D insurance, life insurance, 401(k), and stock purchase plan to eligible employees.

We are a multifaceted CPA firm that provides financial and tax planning to our business and personal clients by offering payroll, bookkeeping, auditing, and tax services. We have close relationships with financial advisors and family attorneys which enable us to provide a full array of services to our clients under one roof. We are looking for a front office administrator to add to our dynamic team of professionals at our Redmond location. If you are organized, detail-oriented, and proactive, we would like the opportunity to speak with you. This position encompasses many of the tasks needed to run an efficient, client-friendly, professional firm. You will help make our office a great place for our company members to work while providing superior service to our clients. This position will provide the support needed to service our clients with timely accurate work. Potential Duties: Greet customers and visitors in person, on the phone and electronically Run company errands Monitor calendars, schedule meetings, and send out invites to all attendees. Oversee and perform clerical tasks, such as sorting and sending mail. Book tax appointments for CPA's Scan and log in tax documents Process taxes for record keeping and client pick up Collect and process payments from clients Track and record time on a daily basis - Chargeable/Non Chargeable Skills that will make you successful in this position: High level of initiative Problem solving capability Professional appearance and attitude Detailed, accurate service that is friendly and customer oriented Although we take our work very seriously, we don't take ourselves too seriously. This is more than just a place to get through the work day. We enjoy our work and our time together! Pay determined based on experience and education. Benefits: 401(k) matching 100% Company-Paid Health, Dental, Vision Insurance 100% Company-Paid Life Insurance Flexible Spending Account Health Savings Account Paid Time Off Schedule: Monday - Friday, 8AM - 5PM

Job Description:Sales & Administration (Clerical & Sales Support) The Sales & Administration position is responsible for performing Administration duties related to store accounting and operations, assisting in the sales of tires and wheels to customers, providing excellent customer service and completing work according to company policies, procedures, and the Code of Conduct. Primary Responsibilities: Greeting customers; discussing customer needs and answering questions related to merchandise, vehicle repairs, and other issues; providing product and service quotes and referring customers to other qualified employees as necessary. Assists in store accounting and bookkeeping procedures; assists in the administration of Les Schwab credit program; assists with store inventory; and picking up merchandise and parts as required. Provides excellent customer service; promotes store sales; asks questions to identify customer wants and needs; refers customers to other qualified employees as necessary. Experience: Les Schwab offers opportunities for a variety of skills, with on-the job training. Qualifications: Valid driver's license; excellent customer service skills and the ability to work in a rapid pace environment; occasional lifting up to 20 pounds; continuous standing and walking Pay and Benefits:$14.85 - $24.50 For full time positions after eligibility criteria are met, benefits include: Quarterly Bonus Medical, dental, vision, and life insurance Company-funded retirement plan Paid time off Short- and long-term disability Employee discount Tuition Assistance Benefits are subject to change at any time and governed by plan documents and Company policy. Higher minimum wage applies in applicable locations.

This recruitment will be used to fill multiple part-time (a maximum of 20 hours per week) student Teaching Assistant positions at Oregon State University Cascades ( OSU -Cascades) in Bend. This position will support academic faculty and specific courses at OSU -Cascades by grading, admin support and other tasks as needed by the supervising instructor. Anticipated start dates dependent upon instructor needs each academic term. Minimum Qualifications Full Employment Eligibility Requirements can be found here: **************************************************************************** Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment Must meet the applicable minimal enrollment standard High School student: Regularly enrolled in a high school or participating in a home-schooling program Undergraduate and post-baccalaureate student: 6 credit hours per term Undergraduate international student: 12 credit hours per term* Graduate student officially admitted to Graduate School: 5 credit hours per term Graduate international student officially admitted to Graduate School: 9 credit hours per term* *International students may be allowed to carry fewer hours than specified above and still be considered “full-time” by the United States Citizenship and Immigration Services ( USCIS ). A reduced course load is approved by the Office of International Services ( OIS ), and must be provided to the Student Employment Center.

DINING SERVICES SERVER/WAITER, join us on our mission to create a senior living revolution where compassion meets innovation! Who We Are We are a company built upon a common belief that senior living communities can and should be places of vibrancy and life. We honor, recognize, and empower the extraordinary team members on this journey with us knowing we are making the world of elderhood better together. Our individual differences, life experiences, knowledge, unique capabilities, and talent are significant to our culture, resident experience, and achievements! What You'll Do The Dining Assistant/Waiter serves elders and guests, takes orders for meals, and cleans tables after meals. Prepares and serves meals for the dietary department in a safe and appetizing method in compliance with dietary standards, policy, and procedures. Cleans the kitchen, washes dishes, and returns food to proper storage. As a Dining Services Assistant/Server, you can expect a range of responsibilities and tasks. Here are some general expectations: You will provide excellent customer service to internal and external customers. You will bring a willingness to learn and work within a team environment. You will strictly adhere to procedures regarding infection control, food-borne illness prevention, harmful chemical handling, fire, safety, and sanitation. You will see that appropriate snacks are available to elders with special dietary needs. What You'll Bring You will bring kindness and a desire to work with the elderly; enjoy working with people in general. You will be willing to learn and work within a team environment. You will have good verbal communication and the ability to read, write, and speak English with residents and coworkers who only speak English. You will be able to pass a criminal background check. You will have the ability to perform job responsibilities with or without accommodation. What We Offer Benefits for all team members, regardless of employment status : Accrue vacation and sick time starting your first day! 401(k) retirement savings plan after 90 days, with employer match after one year. Financial wellness education program. Employee and Family Assistance Program to support your emotional wellness. Wellness and Fitness Resources with savings discounts. Early access pay options Career growth through ongoing training programs and mentorship opportunities. Additional benefits for full-time team members Medical, Dental, Vision, and Voluntary Benefit options Education reimbursement program. If you are guided by goodness, loyalty, faith, and fun and think you would be a good fit for our organization, we would love to talk with you! With a resume or an application, you are one step closer to this exciting opportunity!

Job DescriptionTemporary Office Assistant Full TimeRedmond, ORDescriptionTemporary School Office Assistant (January 5th-June 19th 2026) Classification: Classified SupportJob Knowledge & Skills Expert steward of student services by building relationships with students and families Highly developed interpersonal communication skills Maintains confidentiality Expert knowledge of health, inclement weather, and safety protocols Knowledgeable in the Student Handbook Expert in mission, culture, and values Job ResponsibilitiesPrimary contact person for staff, students, parents, visitors, substitutes, and community members: Greets and assists students, staff, and families with all needs Providing customer service to requests and questions in person, via phone, or email from staff, families, students, visitors, substitutes, and community members Processes student attendance in student-information-system including phone calls home and producing weekly reports for school Directors Processes the routing of mail, general email inquiries, and phone calls Manages all substitutes when they are on-site Maintains visitor and volunteer records (background checks, hours, ID badges) Conducts family tours Disperses community information as outlined in communication protocols Triage and deescalate families or student behavior Support daily student meal services and annual benefit application process Provides enrollment support to families School Operations: Daily opening and closing of the school office Managing, stocking, and cleaning of the staff workspaces Ensures facility and office technology are presentable and functional (FMX) Creating coverage plans with substitutes is unavailable Supporting staff with basic technology questions and issues Requests, organizes, and maintains accurate student files Processes external records requests Securely process student health records, IEPs, and 504 plans with school staff Fulfills and processes internal and external student information requests Ordering and managing supplies for work room and classrooms Manages student fee receivables and petty cash handling, including working with staff to obtain rosters and report on fee collection Supporting the Building Director: Special projects, as requested by the school Director Campus-wide event coordination Complete daily essential job tasks in the absence of the school Nurse Organizing school events such as field trips, class meetings, assemblies, music concerts, and testing Organizing students and office technology needs, including Chromebooks, Chromebook carts, and repairs Provide administrative support for creating and managing student schedules in Alma Provide administrative support in processing grades and report cards Reviewing systems for accuracy and improvement Occasionally work on duties outside regular business hours Attend continuing education in office management and school technology Reports to: High School Director or Middle School DirectorCollaborates with: Custodial Staff, Office Manager, Registrar & Reporting Specialist, IT SpecialistServes: School Staff, Students, Families, and VisitorsRequirements Must be detail-oriented Must be flexible and friendly Must have excellent office tool skills - Google, Microsoft, Phones, Copiers Must be able to multitask in a busy school environment with lots of interruptions Join our AWESOME High School Team! Looking for a temporary office wizard to help get us through the end and beginning of the school year. Full time position works Monday-Friday 7:00 to 3:00 January 5th, 2026 to June 19, 2026. #ZR

Prestige Senior Living Praire House What does the Receptionist - Assisted Living do? In this entry-level role, you would be helping to be the "face" of our assisted living/memory care community. You would be providing general business office services (filing, filling out forms, assisting line staff and managers), greet families, residents, and other visitors, as well as offering direction to questions and concerns. If you want to work in a home-like environment where you get to know those you serve on a daily basis, this administrative role is for you and quite different compared to other Receptionist roles. Why join the Prestige Care Family in the Receptionist - Assisted Living role and what can we offer you? * See the impact of your care by serving and interacting with our residents on a daily basis. * Collaborate with a strong team of health care providers, all while working in a home-like setting. * The ability to bring pure joy and community to our residents. * A great "starting point" into the world of a regional healthcare provider. * Strong promote-from-within culture: the possibilities are endless. * Our 35+ year old, family-owned and operated organization (with over 80 locations in 8 states) means we aren't too small, but not too big. You are known here. In this job, every day you will… 1. Represents the facility in receiving residents, staff and the public in a positive, helpful manner, and demonstrates Company mission, philosophy and core values. 2. Directs residents and guests to the appropriate office for assistance, resident apartment, or activity area as needed. 3. Answers the telephone within two rings and directs calls to appropriate party, minimizing "holding" time. 4. Provides clerical support to all departments, as assigned by supervisor, in a timely and organized manner. 5. Copies, collates, and staples materials as requested. 6. Provides support to other departments by maintaining files, assist in filing, typing labels, and other office tasks as requested. 7. Sorts and distributes incoming mail and processes outgoing mail. Education & Experience you need to qualify: * Must have a High School diploma or equivalent. * Must be able to read written direction, comprehend verbal instructions, and write at a level necessary to accomplish this job. * Type 60 wpm and experience with personal computers and printers a must. * Able to communicate effectively, in English, with personnel at all levels of the organization, with residents, their friends and family, and with members of the community Ways you can advance beyond the Receptionist - Assisted Living role: Once you master this role, you could consider the Resident Care Coordinator, Resident Services Director, Personal Care Attendant, Medication Technician, or other clinical jobs with Prestige Care. EOE/M/F/VETS/DISABLED - At Prestige, it is our promise to personally touch lives every day. It is a philosophy of caring based on our core values of integrity, trust, commitment, and respect, that are at the center of all that we do. We are committed to a diverse and inclusive workforce that represents all of us, coming from different experiences, cultures, backgrounds, and viewpoints. Inclusion is the way we treat one another and how we celebrate what makes us different. Prestige is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

The Program Support position provides program, community, and facilities support for our organization at the appropriate site. The goal of this position is to support the MountainStar team in providing great services that help strengthen families and keep children safe. This position reports to the Site Program Manager. Essential Job Functions: Work closely with children and families Work with Program Manager on Projects Provide therapeutic care for children 6 weeks to 4 yrs. as needed Provide developmentally appropriate activities Prepare serve USDA meals following guidelines and record keeping Participate in staffing around family/children issues as appropriate Work as a team to provide the best care for children and families Cook and Grocery Shopping as needed by Program Transportation support, map routes and transport children and parents in the MtStar van/bus Greet visitors to the center Intake and store donations as needed Maintain clothes closets and food bank Support other nursery activities as appropriate Other duties as assigned Requirements Knowledge, Skills, and Abilities Preferred High School Diploma or GED (General Equivalency Diploma) Bilingual Spanish speakers Microsoft Office Suites, Proficiency Previous Office Experience Required ? First aid and CPR (cardiopulmonary resuscitation) card ? Current food handlers' card ? Work tactfully with a diverse population which may include special needs ? Maintain a professional demeanor with clients, staff, and public always ? Ability to be dependable and flexible ? Sufficient maturity and good judgment to function in crisis situations ? Evidence of emotional maturity and stability ? Ability to relate sensitively and non-judgmentally with at risk children and families ? Physical stamina. Ability to lift and carry children, donations, and event materials ? Strong interpersonal communication skills ? Ability to answer phones and direct calls Other Essential Requirements Ability to pass a background check Valid driver's license and reliable personal transportation. Clean driving record to drive company vehicles and transport children. Within 60 days of employment must be Pediatric CPR and First aid Certified, have a current food handlers' card, and show proof of completing “Recognizing and Reporting Child Abuse and Neglect,” “Introduction to Child Care Health & Safety,” “Safe Sleep,” and “Prevention is Better than Treatment” courses as required by Oregon Office of Child Care Success Factors: Ability to work independently and as a part of a team - conflict resolution skills are beneficial Genuine interest in building knowledge about early childhood brain development, trauma, and other topics relevant to MountainStar's mission Energetic and forward-looking thinker who actively seeks opportunities and proposes solutions Salary Range + Benefits: This is a 32 hour per week position, starting at $19.96+/hr. depends on experience and qualifications, wage differential if bilingual, plus benefits. All positions at the MountainStar Family Relief Nursery are contingent upon the availability of funding. Salary Description 19.96 per hour

Primary Purpose The MATC Instructional Assistant is responsible to serve the students as they assist the primary instructor. The position involves using state approved criteria to teach, select, and conduct hands-on learning experiences, under the direction MATC faculty, and the MATC Program Director. Essential Duties And Responsibilities Assist during MATC program courses under the direction of the primary instructor, answering student questions regarding class exercises, providing instruction in procedures, monitoring of safety during field experience requiring use of tools or power equipment, administering of lab quizzes, grading of lab quizzes or assignments. Assist in development of lab and lecture exercises and curriculum under direction of primary instructor. Conduct layout of classroom or field exercises, checkout and in of equipment as needed. Perform minor maintenance/cleaning of lab equipment in the tool room or field. Conduct data entry and analysis of data. Perform other essential functions as assigned that support the overall objective of the position. Minimum Requirements Education: One-year certificate or Associates Degree. Experience: Completed coursework in COCC Manufacturing Program. Preferred Qualifications Education: AAS in a related field. Experience: Teaching experience in a Community College setting.

Pay range: $22.91 - $32.07 per hour, based on experience. This full-time position comes with a comprehensive benefits package that includes medical, dental, vision, a 403(b) retirement plan, and a generous Earned Time Off (ETO) program. ST. CHARLES HEALTH SYSTEM JOB DESCRIPTION TITLE: Administrative Assistant REPORTS TO POSITION: Varies DEPARTMENT: Varies DATE LAST REVIEWED: July 16, 2024 OUR VISION: Creating America's healthiest community, together OUR MISSION: In the spirit of love and compassion, better health, better care, better value OUR VALUES: Accountability, Caring and Teamwork DEPARTMENT SUMMARY: The Administrative Assistant will be responsible for the overall administrative functions within an assigned department(s). POSITION OVERVIEW: The Administrative Assistant at St. Charles Health System provides office services for assigned leaders and departments by implementing administrative systems, procedures and policies, and monitoring projects. Administrative Assistants are responsible for providing excellent customer service to all St. Charles Health System caregivers, providers, and visitors in person and via telephone. This position does not directly manage any other caregivers. ESSENTIAL FUNCTIONS AND DUTIES: Provides support within the administrative suite through professional and positive communications, clerical functions, project coordination, calendaring, and problem solving for the assigned directors and departments. May support other members of the management team as requested. Coordinates functions of various committees by scheduling meetings, coordinating communications, and record keeping. Drafts reports, letters, minutes, and other materials. Provides technical, audio visual, desktop publishing (Outlook, Excel, Word, Publisher, Visio, and Power Point) expertise in program applications and technologies for caregivers. Develops and/or helps maintain visual management for operations, department metrics, regulatory requirements, and projects as requested by directors. Provides support to achieve and maintain compliance with all local, state, and national health care guidelines, rules, and regulations (Joint Commission, Medicare/CMS, Health Division, ISO, etc.). Manages the invoice and check request processes from initial request through final payment. Reserves and arranges meeting rooms, sends appointments, and takes minutes for meetings as designated by Directors and leadership team. Coordinates office supplies inventory and ordering. Responsible for stocking supplies, managing office equipment, coordinating service and maintenance, as necessary. Supports the vision, mission, and values of the organization in all respects. Supports Lean principles of continuous improvement with energy and enthusiasm, functioning as a champion of change. Provides and maintains a safe environment for caregivers, patients, and guests. Conducts all activities with the highest standards of professionalism and confidentiality. Complies with all applicable laws, regulations, policies, and procedures, supporting the organization's corporate integrity efforts by acting in an ethical and appropriate manner, reporting known or suspected violation of applicable rules, and cooperating fully with all organizational investigations and proceedings. Delivers customer service and/or patient care in a manner that promotes goodwill, is timely, efficient, and accurate. May perform additional duties of similar complexity within the organization, as required or assigned. EDUCATION: Required: High school or GED. Preferred: Bachelor's degree. LICENSURE/CERTIFICATION/REGISTRATION: Required: N/A Preferred: Professional Administrative Certification of Excellence (PACE). EXPERIENCE: Required: Minimum two (2) years administrative support or office management experience. Preferred: Three (3) years' experience in an Administrative/Executive Assistant level role, including proficiency at handling multiple tasks. Previous hospital or healthcare experience. Knowledge of medical terminology. PERSONAL PROTECTIVE EQUIPMENT Must be able to wear appropriate Personal Protective Equipment (PPE) required to perform the job safely. ADDITIONAL POSITION INFORMATION: Travel: Ability to meet SCHS driving requirements and travel to SCHS worksites as needed. General: Must have excellent oral and written communication skills and ability to interact with a diverse population and professionally represent St. Charles Health System. Must have strong teamwork and collaborative skills. Must be able to efficiently handle telephone calls and meeting & resource coordination. Must have excellent organizational skills and attention to detail. Must have intermediate to advanced proficiency in Microsoft applications, database management, and document preparation. Must be able to learn various new computer programs in a timely manner as required. Must be personable, professional, and maintain a positive attitude. Must be able to work in a fast-paced environment with frequent interruptions while maintaining the highest level of confidentiality. Must be able to multi-task and work independently with little or no supervision and make sound decisions. PHYSICAL REQUIREMENTS: Continually (75% or more): Use of clear and audible speaking voice and the ability to hear normal speech level. Frequently (50%): Sitting, standing, walking, lifting 1-10 pounds, keyboard operation. Occasionally (25%): Bending, climbing stairs, reaching overhead, carrying/pushing or pulling 1-10 pounds, grasping/squeezing. Rarely (10%): Stooping/kneeling/crouching, lifting, carrying, pushing or pulling 11-15 pounds, operation of a motor vehicle. Never (0%): Climbing ladder/step-stool, lifting/carrying/pushing or pulling 25-50 pounds, ability to hear whispered speech level. Exposure to Elemental Factors Never (0%): Heat, cold, wet/slippery area, noise, dust, vibration, chemical solution, uneven surface. Blood-Borne Pathogen (BBP) Exposure Category No Risk for Exposure to BBP . Schedule Weekly Hours: 40 Caregiver Type: Regular Shift: First Shift (United States of America) Is Exempt Position? No Job Family: ASSISTANT Scheduled Days of the Week: Monday-Friday Shift Start & End Time: 8:00 am - 5:00 pm