Administrative assistant jobs in Birmingham, AL - 170 jobs

+ This position is responsible for providing administrative support to the client power Delivery Data Analytics Department. + This individual helps provide support to the Data Analytics Transmission, Data Analytics Distribution, AMI, and Power Delivery Budgeting. + Responsibilities will include completing time for 30 individual, expenses statements, and invoices from external partners. + This individual will work regularly with others to build and maintain positive relationships with internal and external clients. + Responsibilities for planning, assisting with planning and execution of corporate events and functions, team meetings, and meetings with other internal partners. + Required to effectively communicate and coordinate with external resources and individuals, while being a positive host and representative of the organization. + Position requires occasional travel throughout the Company footprint, up to 10% of the time. **Job Duties and Responsibilities:** + Complete all expense reports for Analytics, AMI, Budgeting, and Communication teams- including mileage calculations. Target processing of expenses within 30 days. (40% of time required for this task) + Tracking receipts and contacting team members to obtain when necessary. + Timekeeper for teams mentioned above + Process time adjustments when needed. + Set up meetings and meals for team members as requested + Travel arrangements/reservations for Managers as needed + Coordinate logistics for Exhibitor Conferences + Register employees and set up hotel accommodations as needed + Assist with new employees on-boarding + Obtain client Badge and access + Order P-card & assist with activation and training + Coordinate with finance and budgeting teams on account number questions as needed + Order flowers or gifts when needed, (for example, sympathy arrangements, customer gifts) + Maintain office supply cabinet and assist with keeping office area stocked and clean + Small event coordinator for internal/external collaboration and business development + Position is required in the office 3 days/week minimum. Sometimes will be needed more often. Advanced notification will be given. Accommodations for Hybrid work will be available when needed if available. **Experience Requirements:** + A minimum of two (2) years of clerical /administrative, or customer service experience preferred + Proficient in Microsoft Outlook, Word, Excel & PowerPoint required + Knowledge of Oracle and Maximo preferred + Strong communication skills + Ability to schedule meetings, coordinate schedule, and plan and prepare for meetings **Knowledge, Skills & Abilities: Behavioral Attributes:** + Ability to embrace and exhibit Our Values (Safety First, Unquestionable Trust, Superior Performance, and Total Commitment) + Strong administrative skills including making travel arrangements, preparing, and processing expense statements, invoice processing, check requests, file management, journals, etc. + Excellent communication skills, calendar management, scheduling, and logistic coordination + Ability to plan meetings/conference calls, prepare agendas, as well as record and transcribe minutes of meetings into actionable tasks + Ability to proactively prioritize and multi-task + Ability to make decisions and anticipate next steps + Ability to build and maintain relationships with the administrative staff of officers and directors + Excellent time management and organizational skills + Comprehensive knowledge of company operations, policies, and procedures + Must be a self-starter and be able to work independently + Ability to adjust to changing priorities **Education Requirements:** + Two (2) years or more of vocational, college work or higher education degrees preferred. **About US Tech Solutions:** US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit *********************** (*********************************** . US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

We're looking for a dependable and organized Administrative Personal Assistant to support an executive with daily scheduling, communication, and administrative tasks. This role is ideal for someone who enjoys creating order, staying on top of details, and helping others work more efficiently. This position may be full time or part time. Responsibilities: Manage email inbox, draft responses, and prioritize messages Maintain calendars and schedule meetings, appointments, and travel Prepare documents, presentations, and simple reports Coordinate meetings, send reminders, and track follow-up items Assist with personal errands and tasks as needed Handle sensitive information with confidentiality Qualifications: Previous experience in an administrative or assistant role Strong organizational and communication skills Comfortable with Microsoft Office and calendar/email systems (Outlook or Google Workspace) Proactive, reliable, and adaptable to changing priorities

Job DescriptionSnelling is recruiting a qualified professional for a Reception/Administrative Support role in the Birmingham area. The Receptionist is the first point of contact for clients, visitors, and staff in a professional accounting firm. This role is essential for managing front desk operations, supporting administrative functions, and ensuring a smooth, organized office environment that enables our accountants to focus on client service and technical work. Salary: $50,000, 1st shift schedule Front Desk Operations Welcome and direct clients, visitors, and staff in a courteous and professional manner. Answer and route incoming calls; manage voicemail and general inquiries, including those from clients regarding tax, audit, and consulting services. Maintain a clean and organized reception area, reflecting the firm's commitment to professionalism. Administrative Assistance Schedule meetings, manage calendars, and coordinate appointments for accountants, auditors, and firm leadership. Prepare and distribute internal communications, client correspondence, and appointment reminders. Assist with document management, filing, scanning, and basic reporting as needed. Order office supplies and coordinate facility maintenance requests. Client Service Support Assist with client intake, including gathering basic information and directing clients to the appropriate staff member. Support the accounting team with administrative tasks related to client engagements, such as organizing tax documents, audit files, and engagement letters. Always maintain confidentiality of sensitive client and firm information. Communicate effectively with staff at all levels to support office operations and client service. Provide general support to accounting, tax, audit, and administrative teams as needed. Participate in team meetings and contribute to process improvement discussions. Qualifications High school diploma or equivalent required; associate's degree or higher preferred. Previous experience as a receptionist, administrative assistant, or office support role, ideally in a professional service or accounting environment. Strong organizational skills and attention to detail. Excellent verbal and written communication skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with accounting software or document management systems is a plus. Ability to handle confidential information with discretion. Positive attitude, adaptability, and willingness to learn new systems and processes. How to Apply: Qualified candidates should email their resume to ************************* for immediate consideration. Resumes will be reviewed promptly, and applicants who meet the criteria will be contacted to schedule an interview. For more information, contact Whittney Taylor at ************. Snelling is a full-service recruiting firm, proudly serving Jefferson and Shelby Counties for over 70 years. We place candidates in temporary, temp-to-hire, and direct hire roles. Snelling is a drug-free workplace. All inquiries are strictly confidential, and all search fees are paid by our clients.

Job Description Duties and Responsibilities: Makes arrangements for meeting and trainings, as needed Provide quality customer service Serves as the contact person for the Behavioral Health Department/SUD Program Screen calls, emails, and other correspondence sent from reception Manage multiple clinical and meeting calendars for Director of Behavioral Health, Social Service Coordinator, and SUD Coordinator Functions as administrative support for Director of Behavioral Health and SUD Coordinator Organize, maintain, and file digital files and records Prepare and edit correspondence, reports, spreadsheets, and presentations Complete special projects as assigned Assisting with other overflow work as directed by the Director of Behavioral Health Prompt, Regular attendance at the office Prioritize conflicting needs; handle matters expeditiously, proactively, and follow through on projects to successful completion, often with hard deadlines and quick turnaround times. Manages MAT Referral Spreadsheet to ensure accuracy and up-to-date information Schedules suboxone intake and MAT Clinic appointments for all CMC locations (Centerville, West End, Bessemer) Contacts behavioral health patients on behalf of the Director and SUD Coordinator, as needed Maintains registries (suboxone, behavioral health, School based health referral, psych consult, mental health hotline) for the Director of Behavioral Health Receives and processes referrals for the Behavioral Health Department Completes monthly medicaid verifications for patients enrolled in the Ryan White Program Inputs Ryan White Data in monthly/quarterly reports, update spreadsheets as needed Assist in scheduling Ryan White patients for initial intakes, follow ups and missed appointments Any other duties as assigned by the Director of Behavioral Health, Social Service Coordinator, and SUD Coordinator Required Skills: Knowledge of behavioral health and social work concepts Excellent organizational, interpersonal and communication skills Strong computer and internet research skills, including high comfort level with office software products (such as Google Apps, Microsoft Office, Adobe) Project coordination experience Ability to work well with various levels of internal management and staff as well as outside vendors and clients High level of flexibility and willingness to help with the daily tasks

Schedule: Monday-Friday 8am-5pm Benefits include: 100% tuition assistance, wellness initiatives, generous paid time off, paid parental leave, Public Service Loan Forgiveness Program eligible employer, plus more. In addition to our many benefits and perks, UAB Medicine provides a variety of resources to support employees both personally and professionally. Under minimal supervision, to provide essential administrative and business support services within a school, department or unit which may include budget maintenance, personnel processing, policy communication, facilities/space management, database/files management, office/clinic management or patient flow management. To coordinate programmatic activities and functions. To conduct special projects relating to an office's administrative operations at the direction of superior. To maintain vendor relationships. To interface with internal and external constituencies. May provide confidential secretarial/office support functions for department chairs, large division directors, deans or other organization executives. Typically supervises clerical/secretarial staff. May assist in preparation and submission of grants. May be responsible for equipment/furniture repair. May assist with grants and contracts administration. May prepare financial reports and analyses. Position Requirements: 1. Provides administrative and business support services for a school, department, unit or clinic: budget maintenance, personnel processing, policy communication, facilities/space management, database/file management, office/clinic oversight, patient flow management, grants and contracts administration, preparation of financial reports. 2. Coordinates programmatic functions and/or special assignments as requested. 3. Interfaces with internal and external constituencies; may maintain vendor relationships. 4. May provide oversight of clerical/secretarial support staff. 5. Performs other duties as assigned. Minimum Requirements: Bachelor's degree in a related field and one (1) year of related experience required OR an equivalent combination of relevant education and/or experience. TRAITS & SKILLS: Must be self-directed / self-motivated; must have excellent communication and possess outstanding customer service and interpersonal skills. Must be able to: (1) perform a variety of duties often changing from one task to another of a different nature without loss of efficiency or composure; (2) accept responsibility for one's own work; (3) work independently; (4) recognize the rights and responsibilities of patient confidentiality; (5) convey empathy and compassion to those experiencing pain, physical or emotional distress and/or grief; (6) relate to others in a manner which creates a sense of teamwork and cooperation; (7) communicate effectively with people from every socioeconomic, cultural and educational background; (8) exhibit flexibility and cope effectively in an ever-changing, fast-paced healthcare environment; (9) perform effectively when confronted with emergency, critical, unusual or dangerous situations; (10) demonstrate the quality work ethic of doing the right thing the right way; and (11) maintain a customer focus and strive to satisfy the customer's perceived needs. UA Health Services Foundation (UAHSF) is proud to be an AA/EOE/M/F/Vet/Disabled employer.

Responsibilities The DMOI Department Administrative Assistant supports the DMOI team with administrative needs. Responsibilities and Essential Duties include the following (other duties may be assigned): * Support team with administrative needs * Assist in meetings, meeting notes and overall organization * Responsible for department coordination of mobile devices * Coordinate activities project team meetings as necessary * Update and distribute various reports on a regular basis * Maintain calendars and appointments for management * Schedule meetings, reserve conference rooms/meeting locations, and set up room, when necessary * Arrange events and conferences including team building events * Make travel arrangements as needed (airline, car rentals, hotel, etc.) * Prepare expense reports * Process invoices * Greet guests in a professional, friendly, and hospitable manner * Professionally answer all incoming calls and ensure calls are redirected accurately or requested information provided * Manage office administrative duties, as needed * Additional administrative duties, as needed * Order breakfast, lunch, and other meals for meetings and events as needed * Serve as onboarding representative for new hires and interns * Maintain organized systems, files, and workflows for efficiency and accessibility * Proactively identify and implement process improvements with a forward-thinking mindset * Demonstrate flexibility and willingness to grow with the department and company Education - Skills - Knowledge - Qualifications & Experience Education/Qualifications/Experience/Skills: * Bachelor's degree strongly preferred * Minimum of two years of administrative experience or comparable experience * Experience with a construction company preferred * Proficient working knowledge of Microsoft Office applications (Word, Excel, Outlook, PowerPoint, etc.) * Experience working in JD Edwards and Salesforce preferred * Ability to efficiently learn and proficiently use new technology as needed - emphasis on AI technology * Must be customer service driven, self-motivated, organized, ethical, competitive, detail-oriented, and a team player * Strong work ethic with a willingness to do what it takes to get the job done * Detail oriented with the ability to recognize discrepancies * Ability to work effectively in a team environment as well as independently * Must thrive in a fast-paced work environment * Demonstrated, excellent written and oral communication skills, including excellent phone etiquette * Ability to maintain strict confidentiality at all times * Ability to work and collaborate with a diverse group of people The above description covers the principal duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day-to-day. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The Administrative Assistant is responsible for handling documentation and correspondence in support of one or more managers. Responsibilities: Create and maintain project information in project management system; create subcontracts, purchase orders, change orders and their respective attachments as well as generating transmittals per Project Manager's request for plans and specifications and pay requests. Correspond on routine inquiries with subcontractors and vendors at the beginning and throughout the duration of a project, fax or email correspondence to the field or other locations as needed. Coordinate invoice routing and monitor payments to subcontractors and vendors. Enter and maintain client and prospect data in automated system. Generate and edit contract based documents through contract negotiations to produce final AIA owner contract documents. Produce owner AIA change orders as required. Answer and direct phone calls or take messages for appropriate parties. Verify insurance certificates and follow up to insure proper coverage is in place. Greet and welcome persons entering the office, determine the nature and purpose of visit, and direct or escort them to specific destinations. Notarize, copy and distribute required documents. Prepare agendas for meetings and make arrangements, such as coordinating catering for luncheons, for committee, and other meetings. Prepare plans and specifications for pickup/shipment. Read and analyze incoming memos, submissions and reports to determine their significance and plan their distribution. Contact subcontractors and/or vendors to follow up on signed subcontracts, purchase orders and change orders. Perform general administrative duties such as but not limited to; filing, photocopying, taking and distributing meeting minutes, managing schedules, coordinating travel arrangements, scheduling appointments with internal and external parties, providing back up to switchboard, ordering supplies, sorting and distributing correspondence and maintaining database records. Requirements: High School Diploma, GED or equivalent 1-2 years of experience providing administrative support preferably in the A/E/C industry Knowledge of administrative and clerical procedures and systems such as word processing, e-mail, spreadsheets, and managing files and records and other office procedures at a proficient level. Proficient in MS Office, Adobe/Bluebeam; Procore experience preferred General basic knowledge of or ability to learn accounting software and systems. Valid Driver's License required Physical Demands and Working Environment: The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment: Work is performed primarily in a standard office environment with extensive public contact and frequent interruptions. Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight 50 lbs; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other locations using various modes of private and commercial transportation; and to verbally communicate to exchange information. Vision: See in the normal visual range with or without correction. Hearing: Hear in the normal audio range with or without correction. EOE - Vets/Disabilities HPM does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of HPM without a prior written search agreement will be considered unsolicited and the property of HPM.

HI, Hope you're doing well This is Pankaj from 4P Consulting please see details below job description Job Title: Administrative Asst 1 Company: 4P Consulting Inc. Contract : 6-Months JOB SUMMARY This position is responsible for providing administrative support to the Alabama Power Public Relations team and will be responsible for timekeeping, expenses, scheduling and office support. Additionally, the successful candidate will assist with the creative services tracking system and project management, ensuring contractor and vendor invoices are in compliance and billed to the correct client. This is a creative communications team, so strong communication and interpersonal skills are key to success. JOB REQUIREMENTS Expense and P-Card statement management · Manage check requests and invoice processing · Manage telephone coverage and mail distribution for department · Perform budget management tasks (preparation, research, and reconciliation) · Work with new employees to set up badges, parking, office space, etc. · Monitor and assist with creative services tracking system; project management and monthly reconciliation · Maintain supply room order/accessibility; Order and maintain office supplies and submit facilities work orders when needed · Assist with meeting and travel arrangements as needed · Calendar and coordinate department meetings as needed · Understand general accounting processes and POET departmental coding · Other duties as assigned JOB QUALIFICATIONS Education, Knowledge, Skills, and Abilities · High school diploma or equivalent preferred · Excellent planning and organizational skills · Exceptional written and verbal communication skills are required · Previous secretarial/administrative work experience performed at a high level of proficiency in traditional office skills required · Proficiency in Southern Company systems required - priority to candidates who are familiar with Enterprise Foundations and Oracle HCM · Proficiency in the Microsoft Office software suite required; Ability to quickly pick up new digital tools and technology is key to success. · Ability to work in a team environment with diverse disciplines and backgrounds · The ability to maintain a positive attitude and a commitment to providing excellent customer service · Demonstrates good time management skills, willing to work with others and/or taking on additional responsibilities to meet critical deadlines · Demonstrate behaviors consistent with Our Values - Safety First, Intentional Inclusion, Act with Integrity, Superior Performance. Thanks and Regards Sr. Talent Acquisition Specialist Pankaj Mishra ********************************* ***************

As a premier private investigation firm, Tressent Group creates customized investigative solutions for law firms, insurance carriers, third party administrators, corporations and individuals. Founded on the idea that information and intelligence are key to success, we were created by industry veterans eager to set new standards in investigative services. We are currently looking for the right person to assist our executive management in the day -to -day operational needs of our private investigations firm. This role is for a highly aggressive and extremely motivated individual who requires little supervision for daily activities and can maintain momentum and motivation. Also, we expect the position holder to oversee the overall smooth functioning of the administrative aspects in the organization, along with partaking in client meetings, promotional events and supporting business development efforts as and when required. Work involves considerable computer skills, language skills, writing capabilities and organization. Position Responsibilities Assist company management in their daily operational activities. This could vary from attending and recording minutes of meetings, making travel arrangements, conducting research and preparing papers for presentation by senior executives in the company Answers phones and greets visitors to office (where applicable) Assist with operations of staff. Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping for administrative expenses incurred Format, edit, type reports. Provide quality client relations through daily contact via in -person office visits, telephone or email. Assists in building and maintaining successful relationships with our current and future clients. Strategize with our clients to establish a mutually beneficial partnership. Facilitates client development and service programs. Other Responsibilities Other responsibilities, such as marketing, public relations, sales, etc… may be assigned to capable staff members at the discretion and mutual agreement of both the firm and staff member. Client Communications Acquaint yourself with the key personnel in offices of our clients and build a good rapport by regular communication via phone calls, emails and occasional visits. Help in client servicing by being point of contact for any client issues. Ensure that concerns raised by clients are adequately addressed and escalated internally as required. Prepare responses to correspondence containing routine inquiries from potential customers. Work with the sales team in developing proposals, presentations for sales presentations and RFP ( Request for Proposals) to prospective clients. Co -ordinate all internal and external requests for marketing material. Assist in finding/maintaining relationships with clients. Public Relations / Advertising Support the marketing department in development of promotional material , designing client campaigns and organizing client events , trade shows and conferences. Help liaise with media houses and publications staff in ensuring smooth running of advertising campaigns of the company. Tools and Equipment The essential functions of this position require the daily use of a computer, telephone and other general office supplies and equipment. Administrative Other duties as assigned.

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities. Responsibilities Answer and direct phone calls Organize and schedule appointments Plan meetings and take detailed minutes Write and distribute email, correspondence memos, letters, faxes and forms Assist in the preparation of regularly scheduled reports Develop and maintain a filing system Update and maintain office policies and procedures Order office supplies and research new deals and suppliers Maintain contact lists Book travel arrangements Submit and reconcile expense reports Provide general support to visitors Act as the point of contact for internal and external clients Liaise with executive and senior administrative assistants to handle requests and queries from senior managers Requirements Proven experience as an administrative assistant, virtual assistant or office admin assistant Knowledge of office management systems and procedures Working knowledge of office equipment, like printers and fax machines Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) Excellent time management skills and the ability to prioritize work Attention to detail and problem-solving skills Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

1st. Shift Administrative Assistant Some weekends Proper handling and processing of paperwork Efficiently provide administrative support in the way of Data Entry and working with spreadsheets to meet the deadlines associated with corporate paperwork Experience Requirements: 1 year of administrative experience is preferable Must have at least 1 year of customer service experience Must be proficient in Excel spreadsheets Experience with Microsoft Office Suite is a plus Must be able to type at least 30 WPM with minimal errors Responsibilities: Comply with all industry, customer, and company safety regulations and operating procedures. Drive vehicles, at all times, in accordance with company and customer instructions/procedures. Must maintain regular and acceptable attendance at such level as is determined in the company's sole discretion. Must be regularly available and willing to work at least 8 hours per day, 40 hours per week or other such hours per day or hours per week as the company determines are necessary or desirable to meet its business needs Must be available to work overtime per day or per week, weekends and holidays as the company determines are necessary or desirable to meet its business needs Skills, Licenses, Certification, and/or Special Training: Must maintain a valid state driver's license is required to operate company equipment Meet and maintain all requirements contained in the Conditions of Employment policy Physical, Mental, & Sensory Requirements: Must be able to hear and communicate work or safety instructions spoken in a normal voice Must be able to hear work or safety instructions verbally communicated in a normal speaking voice Must possess normal depth perception and have a normal peripheral vision in both eyes Ability to communicate telephonically and with two-way radios Ability to view and change data on a standard computer Ability to simultaneously handle multiple tasks Must be able to work independently Must be able to properly wear all required Personal Protective Equipment. Company Profile: Established in 1987, Road & Rail Services has grown and diversified to become a leading provider of rail-related services in North America. Our network of skilled associates provides plant and terminal operating expertise as well as field maintenance of rail assets for railroads, rail shippers, and owners of rail related equipment and facilities.

Job DescriptionDescription: Administrative Assistant We are seeking a dedicated and professional Administrative Assistant to support the efficient operation of our daily office functions. This vital role requires a proactive individual with strong organizational skills, excellent communication abilities, and the capacity to manage multiple priorities in a fast-paced environment. The successful candidate will serve as a key point of contact for management, field personnel, and customers, ensuring that all interactions uphold our company's standards of service and integrity. Key Responsibilities: · Provide administrative support to management and staff · Prepare, organize, and maintain documents, spreadsheets, reports, and digital files · Assist with job-related paperwork, work orders, purchase orders, and service logs · Coordinate communication between office personnel and field technicians · Process incoming and outgoing emails, phone calls, shipments, and deliveries · Assist with basic accounting tasks, including invoicing, billing, time entry, basic job costing, and expense tracking · Manage schedules, appointments, and calendars · Maintain office supplies and equipment · Support HR-related functions such as managing employee timesheets, maintaining accurate personnel records, as well as assisting with onboarding materials · Perform additional administrative duties as needed to support daily operations Join our team and be part of a company that values professionalism, growth, and a positive work environment. We offer opportunities for development and a supportive culture committed to excellence. Requirements: Skills and Qualifications: · High school diploma or equivalent required; associate degree preferred · 1-3 years of prior administrative or office support experience · Proficient in Microsoft Office Suite (Word, Excel, Outlook) · Experience using QuickBooks · Strong organizational and time-management skills · Excellent written and verbal communication skills · Ability to manage multiple priorities and meet deadlines · Demonstrated ability to work independently and collaboratively within a team · High attention to detail and accuracy Preferred Skills and Qualifications: · Experience working in industrial maintenance, construction, or service-based industries · Familiarity with work-order systems, business software, or accounting programs · Ability to multitask effectively and adapt to shifting priorities Join our team and be part of a company that values professionalism, growth, and a positive work environment. We offer opportunities for development and a supportive culture committed to excellence.

Job DescriptionJob Title: Administrative Assistant Position Type: Full-time, Administrative Support Talladega College invites applications for the position of Administrative Assistant. This is a full-time, administrative support position within the School of Social Sciences & Education, providing essential support to the Dean, faculty, staff, and students. The Administrative Assistant will be responsible for a wide range of administrative tasks, including managing calendars, coordinating meetings, handling communications, maintaining records, and assisting with the smooth operation of the School. The successful candidate will possess strong organizational skills, attention to detail, and the ability to handle multiple priorities in a fast-paced academic environment.Specific Qualifications: Education: A Master's degree with with a background in education, social sciences, or administrative support. Experience: At least 2-3 years of administrative experience in a higher education or similar professional setting. Experience supporting senior-level administrators or executives is highly desirable. Familiarity with academic environments and a strong understanding of the structure of academic departments or schools is a plus. Other Requirements: Strong organizational and time-management skills, with the ability to manage multiple tasks and deadlines. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with academic scheduling or learning management systems. Excellent written and verbal communication skills. A high level of discretion, confidentiality, and professionalism. Ability to work independently and as part of a team. A strong commitment to diversity, equity, and inclusion in the workplace. Preferred Qualifications: Experience in Higher Education: Experience working in an academic environment, particularly within a School of Education or Social Sciences. Project Management: Experience coordinating or managing projects, events, requisitions, and other initiatives. Technological Skills: Familiarity with academic software (Canvas) and database management tools. Customer Service Orientation: Ability to interact effectively with faculty, staff, students, and external stakeholders. Job Responsibilities: Administrative Support to the Dean: Manage the Dean's calendar, schedule appointments, and coordinate meetings. Assist with the preparation of documents, reports, and presentations for faculty meetings, board meetings, and other administrative purposes. Respond to routine inquiries and requests on behalf of the Dean, directing them to the appropriate person or department. Maintain the Dean's files, records, and office supplies in an organized manner. Complete and maintain all requisitions (Basic Budget/Title III) Create data surveys as needed for accreditation or departmental data (Title II, CAEP, Alabama Department of Education, etc.) Assist with academic advising as needed Complete PAFS & Additional Pay Forms Assist with and maintain Field Experience Data And any other needed tasks as assigned by the Dean of the Division Communication and Coordination: Serve as the primary point of contact for the Dean's office, communicating with faculty, staff, students, and external stakeholders. Draft and proofread correspondence, emails, and other communications on behalf of the Dean. Coordinate logistics for meetings, events, and conferences related to the School of Social Sciences & Education, including room reservations, catering, and participant communications. Coordinate travel arrangements for the Dean and faculty members, including bookings, itineraries, and reimbursements. Event and Program Support: Assist in the planning and execution of departmental or school-wide events, including faculty workshops, student orientations, advisory board meetings, and community outreach programs. Prepare materials for events, such as handouts, agendas, and presentation slides. Manage event RSVPs, attendee lists, and follow-up communications. Student and Faculty Support: Provide support to faculty and students within the School of Social Sciences & Education as needed, including assisting with course scheduling, student records, and special requests. Assist in organizing faculty development activities or professional development workshops. Help monitor student progress and support student engagement initiatives, including communication with academic advisors and faculty regarding student needs. Record Keeping and Data Management: Assist in maintaining academic records, including faculty qualifications, course syllabi, and program documentation. Assist with preparation for accreditation reviews, ensuring that necessary documentation and evidence are properly collected and organized. Assist in preparing reports related to enrollment, graduation rates, or other departmental metrics. General Office Operations: Answer phones, manage email correspondence, and handle other office tasks as needed. Provide general office support, including ordering office supplies, maintaining office equipment, and ensuring the office is running efficiently. Maintain confidentiality and discretion when dealing with sensitive or confidential information. Application Process: Interested candidates should submit the following documents: A cover letter outlining qualifications, relevant experience, and interest in the position. A current resume or curriculum vitae (CV). Contact information for at least two professional references. A brief statement (1-2 paragraphs) explaining why you are interested in supporting academic leadership in higher education and how you would contribute to the success of the School of Social Sciences & Education. Talladega College is an Equal Opportunity Employer and strongly encourages applications from individuals from diverse backgrounds, including but not limited to women, racial and ethnic minorities, and individuals with disabilities.About Talladega College: Talladega College, located in Talladega, Alabama, is a historically Black institution with a mission to provide an inclusive, transformative education for students from diverse backgrounds. The College is committed to fostering academic excellence, leadership, and community service. The School of Social Sciences & Education at Talladega College offers a range of undergraduate programs designed to prepare students for leadership roles in education, social sciences, and related fields. Application Process: Review of candidates will begin immediately. Qualified candidates should forward a letter of interest, résumé, transcript and three (3) professional references to Human Resource Office, Talladega College, 627 W. Battle Street, Talladega , AL 35160 or ************************************************************************* Powered by JazzHR sfz ItbXxTX

KDF Global is looking to hire a talented and experienced Administrative Assistant to join our busy production team. We are committed to providing our customers with the fastest, most reliable courier service, while maintaining accurate and timely deliveries. This individual will generally ensure the smooth-running of the office, working both on a one-to-one basis with the executives, but also on a wider basis with internal and external clients. The Administrative Assistant will play a major role in mostly managing business related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks. Within a continually expanding organization, this position offers excellent career growth potential for the right candidates. Responsibilities: * Preparing financial statements, reports, memos, invoices letters, and other documents. * Filing and retrieving corporate records, documents, and reports. * Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives. * Using various software, including word processing, spreadsheets, databases, and presentation software. * Making travel arrangements and detailed travel itineraries * Handling basic bookkeeping tasks. * Producing reports and presentations * Greeting visitors and deciding if they should be able to meet with executives. * Carries out administrative duties such as filing, typing, copying, binding, scanning etc. * Completes operational requirements by scheduling and assigning administrative projects and expediting work results. Requirements: * Ability to multitask and prioritise tasks * Proven experience as an executive assistant or other relevant administrative support experience. * In-depth understanding of entire MS Office suite. * Attention to detail * High school diploma. * A proactive approach to problem-solving with strong decision-making skills. * Must be able to meet deadlines in a fast-paced quickly changing environment. What we offer: · Excellent career growth opportunity · Competitive pay based on experience and added value · Medical benefits, life and disability insurance, 401k, PTO, sick time, paid holidays The job responsibilities listed herein are not intended to be a comprehensive listing of all the responsibilities of the position. The company reserves the right to change job responsibilities at any time, with or without notice.

Job Description The ideal candidate will not only possess well developed administration skills but also bring ‘added value' to the team with talents in either graphic design, training, marketing or have a tech savvy background. Most important trait of all, you must be a natural ‘people' person with a can-do and will-do attitude. If you are looking for a company where you can grow a long-term career and are seeking a position that offers a diverse array of responsibilities in a very friendly and fast paced environment, please submit your resume and a cover letter describing your ‘added value' talents and what skills and/or personal characteristics you possess that make you an ideal candidate, along with your salary requirements for immediate consideration. The Administrative Assistant provides telephone and administrative assistance to Sales Agents and Management Specific Responsibilities • Answer telephone using switchboard in a courteous, efficient and professional manner, routing all calls proficiently. • Greet and announce visitors in a courteous, professional manner, offering refreshment to each visitor. • Handle process servers according to Marcus & Millichap procedure. • Maintain cleanliness and organization of the reception and conference room areas before and after each meeting, as well as at opening and closing of office. Work with Brokerage Staff to keep all office areas neat, clean and organized. • Process new listings; to include proofing and editing marketing package for superior quality and use of grammar. • Assist Operations Manager in the processing of sold and closed transactions when needed and be cross trained in all transactional processes. • Learn various software programs, company applications and policies/procedures that pertain specifically to Agents and Assistants and conduct training sessions when required. • Be eager to learn new software applications and technical remedies to keep office PC systems updated. • Learn to create high quality marketing materials for agents, i.e.; postcards and flyers. • Perform copying, scanning, proposal binding and print jobs for agents. • Assist Operations Manager in stocking of supplies and maintaining cleanliness of office work areas, maintaining copiers and other office machines, general problem solving Inter-personal Skills • Ability to communicate extremely well with a diverse group of personality types and to teach one-on-one or in a group setting. • Possess a strong desire to learn new concepts and challenge yourself to learn and grow. • Have a natural willingness to be helpful and be very service oriented. Required Knowledge And/or Experience • Strong knowledge of MS Office-Word, Excel, PowerPoint and Outlook • Basic to intermediate knowledge of InDesign software a HUGE PLUS • Strong editing skills, i.e., spelling, grammar, punctuation • 2+ year's administrative experience • 4-year College degree • Some previous experience in a training capacity a plus BENEFITS INCLUDE: • Paid time off such as PTO, sick days, and vacation days. • Health insurance. • Life insurance. • Dental insurance. • Vision insurance. • Retirement benefits or accounts. Paden Enterprises Inc. is a Computer Help and Solutions company that is committed to providing each customer with the highest standard of customer service. Our services range from Sales & Repairs of computers to Surveillance cameras and general network solutions.

+ Experience managing calendars, inbox, and incoming calls. + Experience with timekeeping, expense reporting, arranging travel, and coordinating meetings. + Ability to manage calendar, travel, inbox, and incoming calls with minimal distractions. + Ability to confidentially screen emails, upon request, and the ability to proactively prioritize the handling/processing of requests. + Demonstrated proficiency using Microsoft Office products and Tools (Word, Excel, Power Point, Access, Outlook, OneNote and Teams). + Past experience supporting Client. + Experience with MAXIMO and Client ORACLE systems. + PowerPoint presentations. + Demonstrate proficiency to learn Client applications for invoice, expense, timekeeping, and procurement needs. + This role will support the Director, 4 Managers, as well as individuals within the organization. **About US Tech Solutions:** US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit *********************** (*********************************** . US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Duties and Responsibilities: * Makes arrangements for meeting and trainings, as needed * Provide quality customer service * Serves as the contact person for the Behavioral Health Department/SUD Program * Screen calls, emails, and other correspondence sent from reception * Manage multiple clinical and meeting calendars for Director of Behavioral Health, Social Service Coordinator, and SUD Coordinator * Functions as administrative support for Director of Behavioral Health and SUD Coordinator * Organize, maintain, and file digital files and records * Prepare and edit correspondence, reports, spreadsheets, and presentations * Complete special projects as assigned * Assisting with other overflow work as directed by the Director of Behavioral Health * Prompt, Regular attendance at the office * Prioritize conflicting needs; handle matters expeditiously, proactively, and follow through on projects to successful completion, often with hard deadlines and quick turnaround times. * Manages MAT Referral Spreadsheet to ensure accuracy and up-to-date information * Schedules suboxone intake and MAT Clinic appointments for all CMC locations (Centerville, West End, Bessemer) * Contacts behavioral health patients on behalf of the Director and SUD Coordinator, as needed * Maintains registries (suboxone, behavioral health, School based health referral, psych consult, mental health hotline) for the Director of Behavioral Health * Receives and processes referrals for the Behavioral Health Department * Completes monthly medicaid verifications for patients enrolled in the Ryan White Program * Inputs Ryan White Data in monthly/quarterly reports, update spreadsheets as needed * Assist in scheduling Ryan White patients for initial intakes, follow ups and missed appointments * Any other duties as assigned by the Director of Behavioral Health, Social Service Coordinator, and SUD Coordinator Required Skills: * Knowledge of behavioral health and social work concepts * Excellent organizational, interpersonal and communication skills * Strong computer and internet research skills, including high comfort level with office software products (such as Google Apps, Microsoft Office, Adobe) * Project coordination experience * Ability to work well with various levels of internal management and staff as well as outside vendors and clients * High level of flexibility and willingness to help with the daily tasks

Schedule: Monday-Friday 8a-5p Benefits include: 100% tuition assistance, wellness initiatives, generous paid time off, paid parental leave, Public Service Loan Forgiveness Program eligible employer, plus more. In addition to our many benefits and perks, UAB Medicine provides a variety of resources to support employees both personally and professionally. General Responsibilities: Under minimal supervision, to provide essential administrative and business support services within a school, department or unit which may include budget maintenance, personnel processing, policy communication, facilities/space management, database/files management, office/clinic management or patient flow management. To coordinate programmatic activities and functions. To conduct special projects relating to an office's administrative operations at the direction of superior. To maintain vendor relationships. To interface with internal and external constituencies. May provide confidential secretarial/office support functions for department chairs, large division directors, deans or other organization executives. Typically supervises clerical/secretarial staff. May assist in preparation and submission of grants. May be responsible for equipment/furniture repair. May assist with grants and contracts administration. May prepare financial reports and analyses. 1. Provides administrative and business support services for a school, department, unit or clinic: budget maintenance, personnel processing, policy communication, facilities/space management, database/file management, office/clinic oversight, patient flow management, grants and contracts administration, preparation of financial reports. 2. Coordinates programmatic functions and/or special assignments as requested. 3. Interfaces with internal and external constituencies; may maintain vendor relationships. 4. May provide oversight of clerical/secretarial support staff. 5. Performs other duties as assigned. Position Requirements: Minimum Requirements: Bachelor's degree in a related field and one (1) year of related experience required OR an equivalent combination of relevant education and/or experience. TRAITS & SKILLS: Must be self-directed / self-motivated; must have good communication and interpersonal skills. Must be able to: (1) perform a variety of duties often changing from one task to another of a different nature without loss of efficiency or composure; (2) accept responsibility for the direction, control and planning of an one's own work; (3) work independently; (4) recognize the rights and responsibilities of patient confidentiality; (5) convey empathy and compassion to those experiencing pain, physical or emotional distress and/or grief; (6) relate to others in a manner which creates a sense of teamwork and cooperation; (7) communicate effectively with people from every socioeconomic, cultural and educational background; (8) exhibit flexibility and cope effectively in an ever-changing, fast-paced healthcare environment; (9) perform effectively when confronted with emergency, critical, unusual or dangerous situations; (10) demonstrate the quality work ethic of doing the right thing the right way; and (11) maintain a customer focus and strive to satisfy the customer's perceived needs. UA Health Services Foundation (UAHSF) is proud to be an AA/EOE/M/F/Vet/Disabled employer.

Job DescriptionDuration : 2.5 years , Location Calera, Al.Primary Responsibilities: Audit and reconcile freight invoices for Southern Company Business Units and OPCOs Communicate with freight carriers and internal business partners Create and edit documents, presentations, and reports Order Department of Transportation permits Provide backup support to other clerical staff Field calls from the vendor line Provide payroll backup Create and maintain various weekly, monthly, quarterly, or annual reports Required Skills: Proficiency in Microsoft Office Suite and other relevant software