Administrative Assistant Jobs in Bourne, MA

Responsibilities: Manage complex calendars, schedule meetings (in-person and virtual), book conference rooms, and set up calls/video conferences. Proactively inform executives of schedule changes and ensure they remain on track. Coordinate meeting logistics, including catering arrangements. Arrange domestic and international travel, including flights, accommodations, and transportation. Manage itinerary changes, track expenses, and prepare detailed expense reports. Handle correspondence, mail, and confidential materials with discretion. Escalate urgent matters and register firm for conferences and events. Support event planning, special projects, and document preparation (PowerPoint, Excel, Word). Qualifications Bachelor's degree or equivalent experience. 3+ years of senior-level administrative support. Strong organizational, multitasking, and communication skills. Professional, detail-oriented, and proficient in Microsoft Office Suite. #43347

Our client, an exciting Biotech company, is seeking a highly-organized and collaborative Sr. Administrative Associate to provide administrative support to the Chief Legal Officer and support the Legal, Quality & Regulatory functions. This position will work side-by-side with the CLO and department heads to organize, prioritize, manage and execute plans and processes central to the department encompassing legal support, regulatory, and quality initiatives. This person will play a crucial role with internal department organization, calendar management, and department head travel and are looking for someone who thrives in a fast-paced environment to add to our client's culture. Responsibilities: • Actively managing calendars, schedules, activities, meetings, correspondence (emails, phone, mail) and priorities. • Proactively resolving scheduling conflicts, competing demands, anticipating needs and ensuring timely follow-up. • Managing and booking travel, scheduling meetings, processing expense reports, monitoring charges and reconciling credit card statements. • Managing schedules, priorities and preparations for upcoming meetings, commitments and responsibilities; anticipating needs, organizing itineraries, preparing materials and handling logistics. • Compiling and organizing information; maintaining files for correspondence, records and reports. • Assist in preparing materials including memos, reports, presentations, charts/graphs for conferences, events, etc. • Assist with tracking of expenses, invoices and overall budget monitoring and management. • Attending meetings and providing accurate and timely notes; capturing key topics and action items. • Maintain a professional presence and demonstrate a comfortable demeanor while working with company constituents (employees, leadership, Board Members, investors, media, government officials). • Performing other related duties and assisting on other projects as needed. Qualifications: • 4+ years of experience as an administrative assistant or equivalent role. Previous biotech industry experience required. • Minimum of 2 years of experience providing administrative support to senior leadership. • Experience in a publicly-traded company or highly regulated industry preferred, but not required. • Associate degree in business or related field, Bachelor's degree preferred. • Proficiency in Microsoft Office software (Word, Excel, PowerPoint and Outlook) • Experience calendaring across multiple time zones; including accommodating last-minute conflicts/changes. • Exceptional time management, planning, problem-solving, project management and organizational skills. • Ability to multi-task, prioritize efficiently and adapt quickly to perform in a fast-paced environment, continuously shift focus and priorities under pressure to meet deadlines and expectations. • Self-motivated, directed and able to work both independently and in close collaboration with others. • Demonstrated ability to exercise discretion and professionalism and maintain strict confidentiality on all matters (personal and professional) and handling confidential information. • Strong vocabulary, exceptional attention to detail and high standard for quality. We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor

Why You'll Love This Job: Competitive Pay: Earn $31/hr while supporting a senior executive Impactful Role: Contribute to fundraising efforts for a prestigious institution Varied Responsibilities: Manage an executive's calendar, handle communication with external partners, and organize important events Dynamic Environment: Work with a high-performing team dedicated to advancing the institution's mission Key Responsibilities: Oversee and manage the VP's calendar, scheduling all meetings and appointments Act as the point of contact between the VP and external stakeholders, coordinating meeting schedules through Executive Assistants Help manage the VP's portfolio, ensuring seamless communication and scheduling Assist with expense management by collecting receipts and submitting expenses via Workday Organize meetings and events, including venue coordination and agenda creation Handle data analysis in Excel, using VLOOKUP and working with large data sets Create PowerPoint presentations and provide other administrative support as needed Requirements: 3+ years of experience as an Executive Assistant, supporting a senior-level executive Proficient in Microsoft Office (Word, Excel, PowerPoint), with advanced Excel skills Strong organizational skills, with a proven track record of managing complex calendars and schedules There are no costs for candidates utilizing our services as our clients pay for all related hiring fees. All ProPivotal job postings are either actual positions we had available at the time of posting and/or are representative of positions we typically fill or expect to fill. If you see a job that interests you, respond to the ad or give us a call so that we can help you find a job you'll love. As one of the area's largest staffing firms, we help 2,500 people find jobs a year so chances are good that we can help you too. ProPivotal is an equal opportunity employer and considers qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran's status, sexual orientation, or any other protected factor.

Job Title: Administrative & Material Control Assistant Employment Status: Full time, Hourly Department: MBTA Warranty Job Responsibilities Document Management: Maintain and update document filing systems, including car history books. File delivery and shipping documents. Reporting & Data Management: Responsible for creating daily, weekly, and monthly project status reports. Maintain accurate records and an electronic database of all project elements. Logistics & Inventory: Track daily delivery schedules from suppliers and perform visual inspections. Maintain records for material inventory, delivery schedules, and inventory organization. Prepare and coordinate outbound goods shipments, including claims for returned goods. Quality Assurance: Create Nonconformity Reports (NCRs) and follow up with suppliers. Review and discuss MBTA warranty claims. Administrative Support: Process and transmit accounting documents in the ERP system. Process and forward payroll and timekeeping documents. Support the Testing & Commissioning Manager. Perform other duties as required. Experience/Skill Requirements 3-5 years of experience in an administrative role. Proficiency in MS Office and familiarity with general office equipment. Excellent written and verbal communication skills, organizational skills, attention to detail, and the ability to multi-task. Education Requirements Associate or Bachelor's degree. Job Requirements Bilingual Korean/English preferred. Must be currently authorized to work in the U.S. (no sponsorship available). Job Type: Full-time Pay: $30.00 - $40.00 per hour Benefits: 401(k) 401(k) matching Dental insurance Health insurance Vision insurance Ability to Commute: Boston, MA 02136 (Required) Work Location: In person We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Our client, a Higher Education Institution, is seeking an energetic and detail-oriented Administrative Assistant to manage and support the front office of a large department onsite. This position is temporary for 2-3 months. Compensation: $22 per hour Applicants must be able to commute to Boston, MA. Responsibilities Handle and coordinate active calendars Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualifications Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite

We are seeking an Office Assistant for our growing office in Boston, Massachusetts. The Office Assistant will be responsible for helping with the organization and administration of the daily operations of our Boston office. This position will handle incoming phone calls and other communications, greet clients and visitors, as well as data entry and other general office administrative duties and errands. The Office Assistant is expected to proactively coordinate, communicate, and problem solve throughout all day-to-day operations. This position is required to work at our Boston office location 5 days a week. Hours: 8:15AM-5:00PM (45 (min lunch) Monday - Thursday, Friday 8:15AM- 2:30PM Hours after Memorial Day to Labor Day: 8:00AM-5:00PM Monday - Thursday, Friday 8:00AM - 12:30PM (no lunch break) Dress code: business professional Pay rate: $28-$29 an hour Salary if/when perm $60,000, Position is eligible for OT, no bonus Responsibilities: Serve as the primary receptionist, answering and directing incoming calls as needed. Manage the conference room calendar and handle scheduling conflicts with diplomacy. Monitor office supply inventory and reorder as necessary. Support new hire onboarding, including preparing workstations, welcoming new hires/interns, and providing office tours. Establish and maintain relationships with vendors, building management, and service providers. Address office-related issues and serve as the main point of contact for office-related requests and inquiries. Ensure compliance with safety and security procedures and policies. Oversee the office floor plan and coordinate workstation/office moves with the Office Manager. Administer the business development external event scheduling, working closely with the Marketing department to manage the full event lifecycle. Coordinate logistics for internal company events, meetings, and catered lunches; occasional evening event coverage may be required with prior notice. Qualifications: Minimum of 2+ years of administrative or executive support experience. High school diploma or GED required; bachelor's degree preferred. Experience in event planning. Strong self-starter with the ability to work independently and proactively. Ability to collaborate in a team environment while also working independently with minimal supervision. Excellent communication skills with a professional demeanor, capable of interacting with all levels of the organization and clients. Ability to exercise good judgment when handling confidential information. Strong attention to detail and organizational skills. Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook. Ability to work on-site, Monday through Friday. If you meet the required qualifications and are interested in this role, please apply today. The Solomon Page Distinction Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve. About Solomon Page Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn. Opportunity Awaits.

Executive Administrative Assistant Level: (2+ YEO) Contract Role (6 Months, possible to extend or convert) Pay Range: $25-26/hour Banking & Financial Industry We're seeking an Executive Administrative Assistant to support executives in a fast-paced financial environment. This is a contract role (6 months) with potential for permanent placement. Key Responsibilities: Manage calendars, coordinate meetings, and resolve scheduling conflicts. Handle phone calls with professionalism and discretion. Plan events, arrange travel (domestic/international), and process expense reports. Assist with onboarding/offboarding, team platforms, and office support. Create and format documents using Microsoft Office Suite and Adobe Pro. Support ad-hoc projects and collaborate with cross-functional teams. Qualifications: 2+ years' experience supporting executives (financial services/banking/insurance industry preferred). Bachelor's degree preferred. Proficient in Microsoft Office Suite, with knowledge of O365/Teams a plus. Strong organizational, communication, and multitasking skills. Experience with Concur, SharePoint, Fieldglass, or Ariba is a bonus.

The Estate Planning Administrative Assistant is a vital position at Long Hagan Huff-Harris that acts as the primary point of contact for clients and a cornerstone of the department. Therefore, strong communication and interpersonal skills are essential qualities to be successful in this role. The ideal candidate must have superior attention to detail, excellent written and oral communication skills, an ability to multitask, and to see tasks through completion in a fast-paced environment. Under supervision of the Estate Planning department and according to established policies and procedures, the Administrative Assistant performs a variety of duties including, but not limited to: reviewing, printing, and preparing documents for signing; processing paperwork; filing property documents with state registries; communicating with clients; managing inventory of office supplies; and organizing the storage of original documents. Additionally, there is lots of growth opportunities available within this firm. Long Hagan Huff-Harris is a growing Family Law, Trusts and Estates, and Business Law Firm located in Massachusetts, with locations in both Boston and Duxbury. Our firm is a company built on the strength of its people. We look for individuals with a passion for excellence and superior attention to detail, who will provide our clients with exceptional service every day. Responsibilities: • Communicating with clients. • Reviewing, printing, and assembling estate planning documents for signing. • Managing the inventory of office supplies for the estate planning department. • Witnessing estate plan signings. • Processing signed documents. • Scanning, copying, saving, uploading documents to client portal or LHH G-Drive. • Managing and organizing of documents, both physical and electronic. • Filing property documents with state registries. • Performing other duties as requested or assigned. We offer: • Competitive Hourly Pay • Vacation, Personal, Sick Paid Time Off • Paid Holidays • 401K Matching • Health Insurance • Life Insurance • Ongoing Training • Hybrid/Flexible Work Schedule Requirements: • Excellent Customer Service Skills - A welcoming and polite demeanor is essential to success in this position. Additionally, clients expect prompt responses and follow-up to all correspondence, whether it's over the phone or email. It is critical to remain composed even if the client expresses frustration. • Superior Attention to Detail - Ability to switch gears with shifting priorities. Given all the moving parts and daily interruptions, it is critical that the Administrative Assistant be able to shift their attention while still being detail-oriented and focused on quality. • Organized and Systematic - In an environment with lots of moving pieces, systems are essential, and the ideal candidate would have a firm grasp on the importance of organization and following processes to ensure follow through. Additionally, the Administrative Assistant must have an excellent ability to manage multiple on-going projects at various stages of workflow, so superior time-management skills are essential. • Communicative and Collaborative - We are a close team and do our best work based on trust in each other and collaboration. Strong interpersonal, communication, and organizational skills are essential, not only when working within the office, but also working with clients and their families, as well as other professionals in the community. • Self-Motivated and Self-Assured - If you encounter a problem, we want you to be a part of the solution! While we value collaboration, it is important to have the ability to work independently and the ideal candidate would be self-directed. • Strong Computer and Technology Skills - The ideal candidate must be comfortable with using technology daily and learning as needed. • Ability to Manage Up - In the fast-paced environment of the law firm, the Administrative Assistant must manage his or her supervisor to streamline processes, meet client expectations, and meet deadlines. • Compassionate and Caring - As a law firm that frequently assists individuals who are experiencing stressful situations, possessing exemplary listening skills, customer service, and empathy is critical. This Job Is Ideal for Someone Who Is: • Dependable - more reliable than spontaneous. • Sociable - enjoys interacting with people and working on group projects. • Adaptable - enjoys doing work that requires frequent shifts in direction. • Meticulous - would rather focus on the details of work than the bigger picture. • Ambitious - enjoys taking on challenges, even if they might fail. Long Hagan Huff-Harris is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Protocol Scheduler I 📍 Boston, MA | Hybrid (2-3 days onsite/week) 🕒 Full-Time | Healthcare + Clinical Research 💼 Work for a mission-driven, world-renowned medical institution Are you highly organized, detail-oriented, and passionate about supporting patient care in a cutting-edge clinical research environment? We're looking for a Protocol Scheduler I to join a dynamic healthcare team in Boston. This is a great opportunity for someone who thrives in a fast-paced, patient-centered environment and is eager to play a key role in the clinical trial process. 💡 What You'll Do Coordinate and schedule patient appointments for clinical trial protocols-everything from exams and infusions to lab work and follow-ups Ensure all scheduling aligns with strict clinical trial guidelines and timelines Collaborate closely with physicians, nurses, and care teams to deliver seamless patient care Track documentation, manage records, and ensure compliance with regulatory requirements Support patient education and help navigate the trial process Participate in team meetings, process improvements, and training ✅ What We're Looking For Bachelor's degree in healthcare, life sciences, or a related field preferred 1+ year of experience in healthcare, research, or customer service required Excellent communication, time management, and organizational skills Comfortable using EMR systems, Microsoft Office, and other scheduling tools Ability to manage sensitive patient data with accuracy and confidentiality Self-starter with the ability to work both independently and as part of a team 🌟 Why This Role Stands Out Hybrid schedule with a flexible, supportive team Impactful work supporting groundbreaking research and patient care Career growth in clinical research, healthcare administration, or project coordination Inclusive, mission-driven environment with a focus on equity and innovation Interested? Apply now and take the next step in your healthcare career.

Long term contract Administrative Assistant needed at a top Boston firm. Hybrid schedule with 2-3 days per week in office and strong hourly rate. You will be supporting a collaborative team with complex calendar management, travel coordination, expense reimbursement, and meeting preparation. Must have at least 1-2 years experience working in an office support position and have strong computer skills including Word, Excel, and PowerPoint. Great opportunity to get your foot in the door.

) A prestigious Boston based investment firm is seeking to add to their support team. The Assistant will be a member of a team that supports the firms Executives with the day to day administrative duties including, manage calendars, monitor emails, prepare expense reports, heavy travel and meeting arrangements. 2+ years of experience of administrative work BA degree preferred Strong work ethic, and interpersonal skills Advanced level office suite and fintech skills a plus Experience mentoring and providing general guidance to junior associates

District Council 35 is an organization of approximately 4000 members in Massachusetts, Maine, New Hampshire, Vermont, and Rhode Island. We are currently seeking to hire an Administrative Assistant to support the Business Management Office based in Roslindale, MA. The Administrative Assistant will play a crucial role in supporting the day-to-day operations of our office, ensuring efficiency and productivity. This is a full-time, on-site position that requires strong organizational skills and attention to detail in a fast-paced union environment. Key Responsibilities: Inputs information into computer systems, updates databases Maintains accurate electronic and hard copy filing systems, retrieves and distributes documents Makes copies of documents and scanning files Creates and distributes documents, supports the preparation of reports as needed Communicates with various departments and other third parties to gather and provide information to support the leadership team Answers phones, provides information, and receives information concerning matters related to the department Prepares and/or edits written correspondence, communications, manuals, and reports Performs a variety of general office support duties; make copies, printing, scanning, filing, and faxing, maintain calendar of activities, meetings, and various events for assigned staff; receiving, sorting, and distributing incoming and outgoing correspondence and packages. Qualifications: Bilingual in English and Spanish preferred 5-7 years experience Experience in construction or union environment is a plus Administrative Assistance and Executive Administrative Assistance skills Strong clerical skills Organizational skills and attention to detail Ability to prioritize in a fast-paced environment Proficient in in Microsoft Office Suite - Word, Excel, Outlook and Teams Excellent phone etiquette and communication skills Ability to meet deadlines and multi-task in a fast-paced environment Must be a self-starter, manage multiple tasks, and work independently while functioning as part of a cooperative team. Approachable, proactive, positive, and professional attitude In addition to tremendous career growth potential, we offer you: Heath Insurance including Dental and Vision. Pension retirement benefit.

Administrative Coordinator Contract Temporary, Possible temp to perm Team Size: The team is 7 Required: corporate office experience or internship Basic Excel- spreadsheets clear and professional communication skills via phone and email Preferred: Experience issuing purchase orders strong preferred **** Call center experience in the transportation industry or mechanical field transportation coordination experience Growing company seeking a coordinator! As a Coordinator, you will assume responsibility for managing all outsourced third-party repair orders on a daily basis. Your primary task will involve scheduling outsourced third-party maintenance, ensuring alignment with available manpower and shop space to minimize maintenance delays and optimize asset availability. This position operates during regular business hours, Monday to Friday from 8:00 am to 5:00 pm. Key Responsibilities: Prioritize outsourced maintenance work and oversee the daily work order process in collaboration with Hub Maintenance Planners, Operations, and Maintenance Supervisors. Manage the collection of maintenance data and gather information to enhance future planned maintenance activities. Generate reports, conduct data analysis, and provide recommendations for improving maintenance efficiency. Oversee all third-party repairs for assigned regions of responsibility. Review quotes to identify opportunities for reducing or eliminating repair costs. Identify instances where repairs should be denied or covered under warranty agreements. Coordinate with third-party vendors to obtain quotes, invoices, and preventative maintenance documentation. Generate purchase orders for all third-party repairs. Update the asset management system with relevant asset attributes, such as engine make, model, and other classifications. Prioritize Health and Safety as the primary goal by adhering to policies, procedures, and maintaining a safe working environment. Qualifications: High school diploma or equivalent qualification. Minimum of 1 year of transportation coordination experience. Ability to derive actionable insights from data and information. Strong strategic planning skills, complemented by effective tactical execution. Proficiency in MS Office Applications, including Excel, Outlook, Access, and Project.

Our Mission Steppingstone Incorporated's mission is to strengthen quality of life among individuals and families of our community through providing comprehensive client-center programs and services that enhance well-being and promote independence. Our Vision Steppingstone's vision is to excel in empowering individuals and families to reach their highest potential in mind, body and spirit; achieved through staff development, financial feasibility, developing and expansion of target populations, and community collaboration. About the Role The Administrative Assistant works as an integral part of the Program Team. The Administrative Assistant will perform but is not limited to the following duties: responsible for administrative functions including billing, clerical, bookkeeping, accounting and other related office duties. We are seeking bilingual candidates who can help meet the diverse needs of our consumers. If you are bilingual, we encourage you to apply and join our inclusive team! Responsibilities Provide assistance in the area of program billing, report preparation, purchasing, bookkeeping, etc. Direct, supervise and perform office-related duties including but not limited to typing, filing, preparing memos, letters, and agendas, faxes, composing correspondence and providing telephone coverage. Assign, check, and review quality and quantity of work performed and resolve questionable cases or problems. Orient and train new and/or regular staff as needed. Utilize the computer in preparing various monthly billings, databases, spreadsheets, and other related data. Maintain all assigned office equipment in a clean and workable condition. Ensure all assigned files, records, and databases are maintained in a neat, orderly, and efficient manner for reference and follow-up purposes. Makes recommendations regarding new and /or modified office procedures, policies and office equipment. Answer and resolve a variety of questions, problems, informational requests, discrepancies, etc. within scope of own position responsibilities. Assist the agency's Finance Department by performing accounting and related functions including but not limited to: accounts receivable and payable, 3rd party billing and tabulation, bank deposits, reconciliations, etc. Observe and identify consumer concerns and communicate with the clinical team. Ability to climb three flights of stairs to deal with emergencies. Ability to respond to emergency situations by placing calls to Fire, Rescue, Police, and Medical etc Complete all required documentation in a timely manner. Perform program recordkeeping, filing, and the organization of vital documents. Provide telephone coverage for the assigned program and direct calls to other programs as needed. Participate in required supervisions, staff meetings and trainings. Participate and cooperate in any investigations conducted by internal and external agencies. Ability to use a computer including inputting information into data systems. Qualifications Associate's degree in business management preferred. Minimum of two years of experience with office management, supervisory experience, and billing Managed Care Organizations/third party billing required. Required Skills Superior attention to detail, organizational skills, analytical skills, computer skills and multi-tasking skills. Excel in verbal and written communication skills Good working knowledge of computers, electronic health records and data collection. Requires valid driver's license due to business-related travel. Benefits Competitive salary. Comprehensive benefits package, including health and dental. Opportunities for professional development and growth. A workplace culture that prioritizes mental health, collaboration, and innovation. Equal Employment Opportunities (EEO) Disclosure - Steppingstone, Inc. provides equal employment opportunities to all employees and applicants for employment, without regard to race, color, religion, creed, gender, national origin, age, marital or veteran status, sexual orientation, or the presence of handicaps or disabilities, or any other basis protected by state or federal law. In addition, this policy of equal opportunities applies to all terms and conditions of employment. This includes, but is not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, and leaves of absence, compensation and training. Applicants that require accommodation on the job application process, please contact ************ extension 16103

Clifford & Kenny, LLP is a well-established, growing law firm located in Pembroke, MA, providing expert labor and employment counsel to many Massachusetts municipalities, as well as housing authorities, financial institutions, and other private clients. We also provide on-site training in many areas of labor and employment topics, as well as conduct independent workplace investigations. We are seeking a part time (approx. 12-15 hours/week) Administrative Assistant to join our team to perform a variety of administrative support duties. Candidate must be highly motivated and have strong organizational skills for a fast-paced environment. We offer competitive compensation. This is not a remote position so the candidate will need to live within commuting distance to the office. Essential Duties And Responsibilities The Administrative Assistant is vital to the operation of our growing office, therefore, regular attendance is essential to the job. Primary responsibilities of the Administrative Assistant include (but are not limited to) the following: · Direct assistance to attorneys, including but not limited to: Scheduling over various platforms Assisting with tracking of billable hours Monitoring movement of client issues · QuickBooks: bookkeeping, processing payables/receivables, reconciliation of bank accounts · Data entry of billing hours and payroll information · Monthly financial reporting · Manage telephone communications · Processing and directing correspondence · Maintain client and administrative files, both electronic and paper · Maintain client confidence by keeping client/attorney information confidential · Performing other duties within the office as assigned Skills/Qualifications: · 2-3 years of experience of a professional office setting, legal experience preferred · Excellent organizational skills, attention to detail and ability to multi-task · Technology skills, including proficiency with Microsoft Office and QuickBooks · Willingness to learn new technologies · Telephone Skills · Strong verbal and written communication skills, including a demonstrated understanding of correct grammar, spelling, and punctuation · Ability to work effectively and proactively · Strong time management skills and the ability to work in a fast-paced environment · Maintain effective relationships with a diverse group of attorneys, clients, staff and outside contacts with discretion and strict confidentiality · Bachelor's Degree preferred Schedule · On-site · Days negotiable Benefits · Paid Time Off · Paid Holidays Work Environment This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. This is largely a sedentary role, however the employee may at times be required to sit; stand; walk; use hands to handle or feel; and reach with hands and arms. The employee must occasionally lift or move office products and supplies, up to 20 pounds. AAP/EEO Statement Clifford & Kenny, LLP is an equal opportunity employer. Clifford & Kenny, LLP does not discriminate based on race, ancestry, national origin, color, religion, gender, age, marital status, sexual orientation, disability, veteran status, or any other protected classification under the law.

Our client, a real estate agency located in Boston, is seeking an Administrative Assistant. This is a temporary opportunity and can compensate up to $33/hr. depending on experience. Qualified candidates are encouraged to apply today for immediate consideration! Key Responsibilities: Organize Weekly Event Signs and Floor Plans: Ensure event signage and floor plans are prepared and ready in advance of scheduled events. Work Orders for Events: Submit and track work orders related to weekly events. Update and Send Catering Weekly Memo: Ensure the catering team is updated with the weekly memo, detailing event catering needs and requirements. Upload BEOs, Contracts, and COIs: Upload and manage Banquet Event Orders (BEOs), contracts, and Certificates of Insurance (COIs). Assist with Event Set-ups: Help coordinate and assist with event set-ups for tenants and conference rooms to ensure events are prepared as per specifications. Handle Lead Inquiry Emails: Respond to incoming event inquiries promptly and professionally. Send Weekly Staff Memo: Send out a weekly memo to building staff detailing upcoming events and any related logistical information. Organize Event Supplies: Assist in organizing and inventorying event supplies to ensure readiness for events. Prepare Catering Hot Bar Menu and Event Signage: Display the weekly catering hot bar menu and prepare event signage for easy access during events. Required Skills & Qualifications: Strong administrative and organizational skills. Hospitable attitude and a strong focus on customer service. Ability to learn quickly and adapt to new systems and processes. Excellent communication skills, both written and verbal. Proficient with Microsoft Office Suite (Word, Excel, Outlook). Ability to manage multiple tasks and prioritize effectively in a fast-paced environment. Preferred Qualifications: Previous experience in an administrative or event coordination role is a plus but not required. Experience with event management software (e.g., Tripleseat) is beneficial, but training will be provided. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

We are seeking a highly organized and proactive Administrative Assistant to support our team in daily operations. The ideal candidate will have exceptional administrative and communication skills, a strong attention to detail, and the ability to multitask in a fast-paced environment. This role is essential to ensuring the smooth functioning of the office and supporting senior management with various administrative duties. Key Responsibilities: Provide administrative support to executives, portfolio managers, and other team members. Manage and maintain executives' schedules, appointments, and travel arrangements. Prepare, edit, and format documents, reports, and presentations. Handle confidential and sensitive information with discretion. Serve as the primary point of contact for internal and external communications, including emails and phone calls. Assist with meeting coordination, including scheduling, preparing agendas, and recording minutes. Maintain organized filing systems for records, documents, and correspondence. Coordinate office operations, including supply inventory, vendor relationships, and facilities management. Support financial administration tasks such as expense reports and invoice processing. Assist with special projects and ad hoc administrative tasks as needed. Qualifications & Skills: Bachelor's degree preferred; relevant experience may be considered in lieu of education. 3+ years of experience in an administrative role, preferably within the finance or asset management industry. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational skills and ability to prioritize tasks effectively. Excellent verbal and written communication skills. High level of professionalism and discretion when handling sensitive information. Ability to work independently and as part of a team. Strong problem-solving skills and attention to detail. #43347

The Administrative Assistant is a vital position at Long Hagan Huff-Harris that acts as the primary point of contact for clients and a cornerstone of the department. Therefore, strong communication and interpersonal skills are essential qualities to be successful in this role. The ideal candidate must have superior attention to detail, excellent written and oral communication skills, an ability to multitask, and to see tasks through completion in a fast-paced environment. We are hiring for Estate Planning and Business Law Administrative Assistants. Long Hagan Huff-Harris is a growing Family Law, Trusts and Estates, and Business Law Firm located in Massachusetts, with locations in both Boston and Duxbury. Our firm is a company built on the strength of its people. We look for individuals with a passion for excellence and superior attention to detail, who will provide our clients with exceptional service every day. Responsibilities: • Answer incoming calls and routing them to the correct parties. • Facilitate outgoing calls to clients, vendors, and other parties. • Process incoming and outgoing mail. • Perform client intake calls and transcribe correspondence. • Organize and manage firm calendars and scheduling. • Manage and organize email inboxes. • Assist with drafting correspondence and sending letters, as needed. • Manage and organize documents, both physical and electronic. • Scanning and uploading documents to client portal or Google Drive. • Assist with various other duties, as needed. We offer: • Competitive Hourly Pay • Vacation, Personal, Sick Paid Time Off • Paid Holidays • 401K Matching • Health Insurance • Life Insurance • Ongoing Training • Hybrid/Flexible Work Schedule Requirements: • Excellent Customer Service Skills - A welcoming and polite demeanor is essential to success in this position. Additionally, clients expect prompt responses and follow-up to all correspondence, whether it's over the phone or email. It is critical to remain composed even if the client expresses frustration. • Superior Attention to Detail - Ability to switch gears with shifting priorities. Given all the moving parts and daily interruptions, it is critical that the Administrative Assistant be able to shift their attention while still being detail-oriented and focused on quality. • Organized and Systematic - In an environment with lots of moving pieces, systems are essential, and the ideal candidate would have a firm grasp on the importance of organization and following processes to ensure follow through. Additionally, the Administrative Assistant must have an excellent ability to manage multiple on-going projects at various stages of workflow, so superior time-management skills are essential. • Communicative and Collaborative - We are a close team and do our best work based on trust in each other and collaboration. Strong interpersonal, communication, and organizational skills are essential, not only when working within the office, but also working with clients and their families, as well as other professionals in the community. • Self-Motivated and Self-Assured - If you encounter a problem, we want you to be a part of the solution! While we value collaboration, it is important to have the ability to work independently and the ideal candidate would be self-directed. • Strong Computer and Technology Skills - The ideal candidate must be comfortable with using technology daily and learning as needed. • Ability to Manage Up - In the fast-paced environment of the law firm, the Administrative Assistant must manage his or her supervisor to streamline processes, meet client expectations, and meet deadlines. • Compassionate and Caring - As a law firm that frequently assists individuals who are experiencing stressful situations, possessing exemplary listening skills, customer service, and empathy is critical. This Job Is Ideal for Someone Who Is: • Dependable - more reliable than spontaneous. • Sociable - enjoys interacting with people and working on group projects. • Adaptable - enjoys doing work that requires frequent shifts in direction. • Meticulous - would rather focus on the details of work than the bigger picture. • Ambitious - enjoys taking on challenges, even if they might fail. Long Hagan Huff-Harris is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Our client, a Life Science company, in Boston is looking for an Office Assistant to join their team. This role will be responsible for identifying client needs and expectations, both internal and external, as well as assisting with special projects, quality control, operating controls, procedures and other projects to position the company for growth. The ideal candidate will have the ability to work independently on assigned tasks as well as accept direction on given assignments and deliver consistently superior client service. This is a fantastic opportunity for a motivated professional to get their foot in the door with a growing, mission-driven organization! RESPONSIBILITIES: Welcome and manage all visitors by greeting, directing, and answering all questions in a warm and friendly manner. Order and restock all office supplies, snacks, and beverages for the company on a weekly/biweekly basis. General upkeep of kitchen and other common areas, ensuring general organization and stock of supplies. Help with onsite events, including decorating, ordering catering and any necessary supplies Assist with researching company swag/merchandise items and placing order Help handle administrative tasks for new hires Support hiring managers and the HR team with scheduling needs Communicate with candidates in a professional and timely manner, acting as the “face of the company” throughout the candidate's experience Greet candidates for on-site interviews and manage all logistical aspects of the interview day (registering guests, dialing video calls, ordering lunch, etc.) Support R&D Executive team as needed Provide preparation support for large meetings (BOD, Town Halls, guest speakers) Assist with outgoing shipping as needed Assist with additional office projects as needed QUALIFICATIONS: Bachelor's degree or relevant work experience preferred. Ability to interact and work with management in a support capacity. Must possess strong interpersonal skills. Strong organizational and time management skills. Ability to work well both on a team and independently. High level of proficiency in Microsoft Office, including Word and Excel. We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.