Administrative assistant jobs in Boynton Beach, FL

We are seeking a proactive and organized Administrative Assistant/HR Coordinator to support key HR functions, with a focus on recruiting support, onboarding, monthly training coordination, and employee event planning. This role is ideal for someone who is highly organized, enjoys working with people, managing details, and wants to contribute to a positive and engaging employee experience. This role is designated as a 35-hour-per-week position and is eligible for full-time benefits. Essential Duties/Responsibilities: Schedule interviews and coordinate candidate communications Support recruiting efforts by helping organize and attend career fairs and hiring events Facilitate onboarding logistics, including orientations scheduling, paperwork and system access Coordinate with IT and Marketing to ensure new hires receive their day-one essentials, including uniforms, system access and technology setup Organize and oversee monthly training sessions, including scheduling, materials preparation, and attendance tracking Review Onboarding Survey results for points of concern to be addressed Assists in planning and execution of employee engagement events such as appreciation days, wellness activities and holiday celebrations Assist with general HR administrative tasks as needed Serve as a point of contact for employees' questions relating to onboarding and training Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 2-3 years of experience in an HR support or coordinator role Education: Minimum of a 2-year associate's degree Experience/Skills/Abilities Required: Strong organizational and time management skills Excellent written and verbal communication Proficiency in Microsoft Office Suite; experience with HRIS or ATS system as a plus Ability to handle sensitive information with confidentiality and professionalism Positive attitude and a team-orientated mindset Work Environment/Physical Demands: Typical office environment - moderate noise level. This position regularly requires standing; walking; sitting; use hands; reaching with hands and arms; and talking and/or hearing. Occasional lifting and/or moving up to 25 pounds. We are an equal opportunity employer, dedicated to fostering a diverse and inclusive workplace where everyone is valued and has equal access to opportunities. WE ARE A DRUG FREE WORKPLACE.

Yacht Management Assistant - Permanent - Palm Beach, FL - Competitive package This is an excellent opportunity to join a global yacht management based in Palm Beach, FL You will assist and support one or more of the Yacht Managers in their duties which includes; Day to day organisation and administration of management activities provided under the terms of the respective yacht management agreement Responsibilities include: Liaison and co-ordination with the Crew Manager, Technical Manager, Safety & Compliance Manager, Yacht Accountants and other Yacht Manager Assistants to provide for the smooth and efficient operation of each yacht Providing a key point of contact for the yachts allocated to your team Assist the Yacht Manager during ISM, ISPS & MLC internal audits; Assist with obtaining crew certification Liaise with agents to make port arrangements, berth reservations and other requirements Work in close cooperation with members of the Yacht Management Finance team to administer, monitor and manage operational expenditure against budget Liaise with the designated Technical Manager to in relation to outstanding defect reports and technical matters Plan and organise Yacht Managers travel plans, booking flights and hotels as required Experience Required: Experience working on yachts or for a yacht management company (desirable) Prior experience in a PA or administrative role (desirable) Good IT skills; able to use MS Office products to intermediate level Skilled at organization and administration of office work Attention to detail, conscientiousness and capable of recording information accurately Able to solve problems, balance priorities and manage time; Positive, can-do personality. Professional in approach. Someone who enjoys working in a fast paced environment. Good standard of written and spoken English. Fluency in another language is desirable You must have the right to work in the USA to be considered and live in commutable distance to the office. To apply, please contact Tom Settle on +***********59 or send your CV to **************************** Navis Consulting; Keeping your career on course.

Rite Way Transport Group is a leading logistics provider specializing in the transportation of vehicles, buses, cranes, equipment, ambulances, etc. Utilizing proprietary, industry-leading technology, the company ensures the fastest turnaround times in shipments across the United States. With a focus on transparency and customer convenience, Rite Way offers clients access to an online portal for seamless and reliable transactions. The company's commitment to innovation and long-term staff investments makes it a trusted solution in the transportation industry. Role Description This is a full-time, on-site Administrative Assistant position at Rite Way Transport Group, located in Coral Springs, FL. The Administrative Assistant will handle daily administrative and clerical tasks, provide support to Sales Executive Team members together with management, and ensure efficient operations within the office. Key responsibilities include heavy phone communications, maintaining schedules, and supporting internal teams in their day-to-day activities. Qualifications Proficiency in Administrative Assistance and Executive Administrative Assistance Strong Phone Etiquette and effective Communication skills Competence in Clerical Skills, including organization and filing Strong attention to detail, time management, and multitasking abilities Proficient in office software and equipment Comfortable and excels in a fast-paced environment Clear and adequate skills in writing and verbal communications Previous experience in a similar role is required High school diploma or equivalent required; additional certifications are a plus

We are seeking an exceptional Executive Assistant to support our dynamic CEO, a driven leader in the real estate and investment space. This is not a traditional administrative role. We are looking for a strategic thinker and trusted partner who operates with independence, discretion, and a true ownership mentality. The right candidate is a “get-it-done” professional gritty, highly organized, resourceful, and able to anticipate needs before they arise. This role is ideal for someone who thrives in fast-paced environments and does not require micromanagement to perform at a high level. Key Responsibilities Serve as the right hand to the CEO, managing complex schedules, priorities, and day-to-day communications Coordinate and prepare materials for high-level meetings, investor presentations, and property tours Act as a primary liaison between the CEO and internal teams, partners, and external stakeholders Handle highly confidential information with discretion, judgment, and professionalism Take initiative on special projects, research initiatives, and executive-level reporting Proactively track action items, deadlines, and deliverables Keep the CEO informed, focused, and operating at peak productivity Qualifications Bachelor's degree required (Business, Real Estate, Communications, or related field) Proven ability to work independently, problem-solve, and adapt quickly in changing environments Exceptional time-management, prioritization, and follow-through skills Tech-savvy with strong written and verbal communication abilities Calm under pressure with excellent judgment in fast-moving, high-stakes situations What You Bring to the Table A self-starter mindset with zero-hand-holding required The ability to anticipate problems and resolve them before they escalate Strong organizational skills and an unflappable, solution-oriented attitude A sense of urgency, pride, and professionalism in everything you do regardless of task size Equal Opportunity & Non-Discrimination Statement We are an equal opportunity employer and are committed to fostering an inclusive workplace. We do not discriminate on the basis of race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, genetic information, veteran status, or any other protected characteristic under applicable law.

CPC Logistics, the nation's leader in providing truck drivers for private fleets has an immediate opening for an Administrative Assistant in Jupiter,FL. This position reports directly to the Regional Manager. The Schedule is Monday thru Friday, 8 am -5 pm. Responsibilities include: Daily interaction and proper communication with employees and management alike. Personnel functions which relate to driver qualification and personnel files. Professional phone etiquette, answering phones. Qualified candidates will: Have 2+ years of administrative experience in Transportation. Be familiar with Microsoft Office programs. Have a focus on customer service. Be able to work in a fast-paced environment. Bilingual is an A plus but not required. Must be a self-starter and able to work independently as the Manager travels frequently. We Offer: Up to $22/hr. depending on experience, 40 hours per week, paid bi-weekly! Medical, Dental, and Life Insurance benefits after 30 days! 401(k) with company match! 2 Personal Holidays after 6 months Paid vacation after 1 year PLEASE DO NOT CALL. The Hiring Manager for this position will be reviewing resumes and completed applications only. Please apply by submitting your resume. CPC Logistics, Inc. is an Equal Opportunity Employer that fully supports diversity in the workplace. Job Type: Full-time Benefits: 401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance Experience: DOT (Department of Transportation) regulations: 2 years (Required) Ability to Commute: Jupiter, FL 33478 (Required) Ability to Relocate: Jupiter, FL 33478: Relocate before starting work (Required) Work Location: In person

Executive/Personal Assistant to the CEO (On-Site | Weston, FL) My client, a fast-growing Corporate Lodging SaaS company, is seeking a highly proactive Executive Assistant to support their CEO & Founder. This is a high-impact, high-visibility role operating as the CEO's right hand, keeping priorities aligned, solving problems early, and ensuring both business and personal commitments run smoothly. If you thrive in a fast-paced, constantly evolving environment and love staying one step ahead, this is an opportunity to make a meaningful daily impact at a scaling tech-driven company. What You'll Do: Executive Support Manage and optimize the CEO's calendar, meetings, and daily priorities Coordinate complex domestic and international travel Organize investor meetings, leadership sessions, and partner communications Review and summarize basic agreements or documents Keep the CEO accountable to commitments and key deadlines Operational & Project Support Assist with conference, event, and industry-related logistics Serve as liaison with internal teams, clients, and senior stakeholders Build systems and processes that streamline how the CEO operates Troubleshoot issues proactively and remove friction before it becomes a problem Personal Support Manage personal travel, appointments, and lifestyle logistics Handle household tasks and time-sensitive errands Maintain confidentiality with all personal and private information What Makes You a Strong Fit 3+ years supporting a CEO or Founder Proven ability to balance executive and personal support responsibilities Exceptionally organized, proactive, and able to anticipate needs before asked Strong communicator with confidence engaging senior leaders, clients, and partners Tech savvy: Google Workspace, Microsoft Office, and project management tools similar to Monday.com, Asana, Trello, Notion, and others Able to create polished slide decks for the CEO using PowerPoint or similar presentation software Comfortable working at speed with shifting priorities Flexible and available as needed outside standard business hours Ability to handle highly sensitive and confidential information with absolute discretion Willing to go the extra mile to ensure the CEO stays aligned and operating effectively Work Environment Fully on-site at the company's corporate HQ in Weston, FL Monday-Friday, approximately 8:30 AM-5:30 PM, with flexibility to stay later or support outside standard hours as needed Fast-paced, dynamic environment with evolving priorities Direct partnership with a CEO leading a scaling technology company Why This Role Is Exciting You'll be at the center of company growth and executive decision-making You'll directly influence the CEO's productivity and impact You'll take ownership of systems, processes, events, and organizational flow You'll step into a role with variety, excitement, and meaningful responsibility Your work will have immediate visibility and day-to-day impact Your work will become the engine that keeps the CEO and the entire organization moving forward. If that excites you, please apply!

As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties. Your Responsibilities: Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations, and new hires. Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner. Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager's review and approval. Maintains, updates, and coordinates resident information in computer database at a minimum monthly. Generates and provides this information to the Property Manager, Board of Directors, and valet desk. Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners. Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures. Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve. Sets up meetings for Board Approval process. Keeps packages updated with new memos and policies as required. Prepares any resident information packages that require Board approval, (i., e., Architectural Modification). Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons. Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. Maintains log for sales and cash purchases as needed. Follows safety procedures and maintains a safe work environment. Other duties as required. Skills & Qualifications: Associates degree with concentration in business preferred, or equivalent combination of education and experience. Three (3) to Five (5) plus years of related work experience. Computer literacy: Intermediate proficiency in Microsoft Windows software. Must possess strong administrative background. Strong working knowledge of customer service principles and practices. Excellent interpersonal, office management and communications skills. Self-starter with excellent communication, interpersonal and customer service and telephone skills. Physical Requirements: Physical demands include the ability to lift up to 50 lbs. Standing, sitting, walking and occasional climbing. Required to work at a personal computer for extended periods of time. Talking on the phone for extended periods of time. Ability to detect auditory and/or visual emergency alarms. Ability to work extended/flexible hours, weekend, and attend Board meetings as required. Driving when necessary. Additional Information Schedule: Monday-Friday 8:00am - 4:30pm What We Offer: As a full-time exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $19 -$23 per hour Disclaimer: The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.

About Us We are a dynamic, fast-paced staffing organization serving clients across South Florida and beyond. Our leadership team operates with urgency, adaptability, and entrepreneurial energy. We are seeking an Executive Assistant who thrives in a fast-moving environment and can provide high-level support to a CEO whose schedule is demanding, fluid, and often requires proactive coordination. Position Overview The Executive Assistant will serve as the primary support partner to the CEO, ensuring day-to-day operations run smoothly and that the CEO remains organized, informed, and accessible. This role requires discretion, initiative, flexibility, and a talent for bringing structure to shifting priorities. The ideal candidate is comfortable navigating ambiguity, managing rapid changes, and independently driving tasks to completion. Key Responsibilities Calendar & Schedule Management: Manage and maintain the CEO's daily schedule, including meetings, travel, deadlines, and shifting priorities. Task Management & Prioritization: Proactively track CEO whereabouts, commitments, and follow-ups to ensure critical responsibilities are met on time. Anticipate needs and take initiative to address issues before escalation. Communications Liaison: Serve as a communication liaison between the CEO and internal/external stakeholders. Meeting Preparation: Prepare reports, presentations, agendas, and meeting materials as needed. Travel Coordination: Coordinate travel arrangements, accommodations, and logistics. Confidentiality & Discretion: Maintain confidentiality, professionalism, and discretion at all times. Administrative & Operational Support: Assist with office operations, vendor coordination, and project management tasks as required. Support organizational projects, research, documentation, and process improvements. Required Qualifications 5+ years of experience as an Executive Assistant, Administrative Manager, or similar role supporting senior leadership. Strong organizational skills with the ability to manage multiple competing priorities. Excellent written and verbal communication skills with a high attention to detail. High level of discretion and sound judgment. Proficiency with Microsoft Office Suite, MS Teams, and virtual collaboration tools. Comfortable in a fast-paced, sometimes chaotic environment; thrives under pressure. Proven ability to support an executive with a highly variable and unpredictable schedule. Demonstrated problem-solving and critical-thinking abilities. Ability to work onsite in Weston, Florida at least 3 days per week (2 days remote optional). Preferred Qualifications 2+ years of experience in staffing, recruiting, HR, or agency environment.

Personal Assistant / Office Manager to President/CEO If interested in this opportunity, please complete our culture index survey at the link below: *************************************************** Palm Bay International, a dynamic family-owned company, offers one of the nation's most comprehensive portfolios of imported wines and spirits, including over 50 suppliers from around the globe. Among Palm Bay's most valued assets is its remarkable network of long-term partnerships with the foremost wholesale companies in all 50 states, as well as the Caribbean, Mexico, and Central America. With the crucial collaboration of these partners, Palm Bay's portfolio meets the needs of every level of the industry, from independent restaurants and retail stores, to chain accounts, supermarkets, hotels, airlines, cruise ships, duty-free accounts and U.S. military bases. This impressive roster of brands, accounts, and relationships positions Palm Bay as a major source of fine wines and spirits and an industry leader in the U.S. marketplace. For more visit: **************** Location: West Palm Beach, FL (4-day Hybrid) Position Overview: We are seeking a forward-thinking, confident, and self-starter to serve as both Personal Assistant and Office Manager for the West Palm Beach office. This role provides direct support to the President/CEO and some family members while partnering closely with and reporting to the New York-based Executive Assistant to the CEO. A significant portion of this position involves running personal errands, organizing daily lunches, and keeping the office tidy and guest-ready. Candidates must be highly dependable, discreet, comfortable with shifting priorities, and have a reliable personal vehicle. Responsibilities / Essential Functions Office Manager: Maintain office; order all office supplies and arrange necessary maintenance/repairs as needed. Receive and sort mail, deliveries, and couriers. Manage and organize overall office supplies. Ensure the office is tidy and professional at all times; clean up after meetings, refresh common areas, and reset conference rooms. Perform administrative work responsibly in a timely manner, exercising considerable independence and sound judgment in decision-making. Operate front reception; answer phones, greet and direct visitors, etc. Executive & Personal Support in West Palm Beach: Provide direct support to the President/CEO and some family members on administrative tasks such as scheduling, confirming, and meeting logistics (e.g., catering, location, handouts, etc.). Organize and set up daily lunches/refreshments for the CEO, guests, and meetings. Serve as the day-to-day liaison to the CEO in West Palm Beach while maintaining regular communication with the Executive Assistant in New York. Keep CEO on task with meetings and appointments, reminders etc. Assist in travel coordination and make restaurant reservations. Keep CEO personal/professional contact lists current across email accounts. Run frequent local personal errands (e.g., shopping, deliveries, household/vendor coordination) with professionalism and discretion. Coordinate with additional household and personal staff when needed. Handle highly confidential and sensitive information with discretion. Manage multiple special projects including client meetings and dinners, off-site executive meetings, event planning for trade shows/exhibitions, and meetings with outside business partners and clients. Create, edit, and polish documents including meeting agendas and meeting notes, demonstrating proficiency in Microsoft Office. Coordinate with other assistants, serving as a team collaborator and back-up when needed. Qualifications / Requirements Bachelor's Degree preferred. 5 years of experience in office management, reception, or administration (c-suite support a plus). Strong verbal and written communication skills. Superior organizational skills, detail-oriented, able to manage multiple priorities and meet deadlines. Ability to work independently in a dynamic, high-energy, team-oriented atmosphere. Demonstrates initiative, flexibility, teamwork, maturity under pressure, and proactive problem-solving. Proficient with Microsoft Office Suite. Wine knowledge a plus. 15% travel required. High sense of urgency with excellent follow-up and coordination skills. Must have a reliable personal vehicle and valid driver's license (mileage reimbursement provided). Experience in the beverage industry, particularly with 3-tier systems, is a plus. Benefits Overview Palm Bay offers a competitive compensation package including medical, dental, vision, life insurance, 401(K), paid vacation, personal time off, and 11 paid company holidays. Palm Bay International is an equal opportunity employer.

About Us At The Pharmacy Hub, we collaborate with pharmaceutical brands, manufacturers, health brands, telemedicine providers, and healthcare companies to deliver essential products directly to patients. Our expertise allows us to seamlessly distribute pharmaceuticals, medical devices, and other healthcare products to consumers, ensuring greater accessibility and convenience. Core Values The Pharmacy Hub is dedicated to breaking barriers in healthcare by championing access, intervention and affordability. Customer-first mindset - we develop strong partnerships with telehealth platforms and healthcare companies to enhance access and understand their specific needs Innovation for intervention in care - we develop advanced compounding solutions and products to better support patient health outcomes Continuous improvement - we continuously improve our processes and offerings through intelligent, honest and transparent practices to deliver cost-effective solutions that truly benefit our clients and their patients. You will play a pivotal role in maintaining these values and contributing to the company's mission of redefining healthcare delivery through superior pharmacy services. About the Role Key Responsibilities Support the Project Manager in planning, executing, and monitoring operational projects across all departments: PV1, Fulfillment, PV2, Shipping, Warehouse, Inventory, and Compounding. Assist in creating project schedules, timelines, and task lists. Track project progress and report on key performance indicators (KPIs), deadlines, and milestones. Coordinate with department leads to ensure resource availability and timely completion of tasks. Maintain accurate project documentation, including meeting notes, status reports, and process updates. Identify potential bottlenecks and escalate issues to the Project Manager as needed. Assist in process improvement initiatives and workflow optimization. Prepare presentations, dashboards, and reports for management. Support cross-functional communication and follow-up on action items. Qualifications 5 years of experience supporting project management or operations in healthcare, pharmacy, or manufacturing environments. Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and Google Workspace. Experience with project management tools (Jira). Strong organizational and multitasking skills. Excellent written and verbal communication skills. Detail-oriented with the ability to follow through on multiple tasks simultaneously. Ability to work collaboratively across multiple teams and departments. Basic understanding of operational workflows, KPIs, and scheduling is a plus. Preferred Skills Knowledge of pharmacy operations, compounding, and fulfillment processes. Experience preparing reports and dashboards for management. 100% on site in Davie, FL Pay Range$54,000-$74,000 USD Benefits: 401(k) with up to 4% matching Medical, dental, vision and life insurance Paid time off Paid public holidays At The Pharmacy Hub, we don't just offer jobs-we offer opportunities for career growth and development. We take pride in our fast-paced, team-driven culture and are committed to supporting our employees in achieving success. If you're ready to join a company that values hard work, dedication, and teamwork, apply today! We look forward to welcoming you to The Pharmacy Hub and working together to deliver top-tier pharmacy fulfillment solutions.

POSITION: Administration InternDEPARTMENT: Organizational/VariousREPORTS TO: Senior Director of Human ResourcesSTATUS: Internship, Unpaid SUMMARY: This is an exciting opportunity for an individual interested in a career in Administration, Management or Human Resources. Intern will observe, learn, and develop skills necessary to explore career opportunities within the chosen field by collaborating with organizational professionals. Individuals may qualify for college credit if allowed by their college/university. This is position is an unpaid internship. LEARNING EXPERIENCE Intern will learn and be exposed to : The administrative and management acumen of a major non-profit sports and event organization Learn the inner workings of the human resources, business office and front desk receptionist functions (i.e. answering phones, receiving mail/packages, assisting visitors and guests, etc.) Detail and hands on performance of various administrative and technical functionalities Business, social etiquettes and techniques to develop and enhance business communication skills Opportunity to participate in performing special projects within other departments (Events, Executive Office, Partnership, Ticket & Sales, Marketing, etc.) Attend and assist with career fairs as needed Demonstrating positive organizational team building and teamwork behaviors Interact and engage professionally with individuals through verbal and non-verbal communication skills Exposure to the tracking, scanning and filing of pertinent documents Assist with staff training, orientation sessions, and employee relations projects Opportunity to attend and support organizational and festival events Assist in research and preparation of materials Enhance computer skills through extensive use of software programs Other opportunities as may be available PREREQUISITES: Pursuing a degree Proficiency in MS Outlook, Word, Excel, PowerPoint, Photoshop, Publisher and typing skills Ability to lift a minimum of 20 pounds Note: Preferred commitment of a minimum of 20 hours a week consistent with academic demands/schedule.

REPORTS TO: Campus President FLSA STATUS: Hourly Non-Exempt OVERVIEW: The Administrative Assistant works closely with the Campus President to perform a variety of administrative and clerical duties necessary to run the Campus efficiently. BUSINESS CONTRIBUTION: The Administrative Assistant performs complex secretarial and administrative duties in support of the Campus President, and assists in the coordination of general office functions. The Administrative Assistant accomplishes this through: Responsible for coordinating and facilitating meetings Oversees the administration of the Campus President's office Monitors progress of internal and Campus-wide projects Screens calls and visitors to the Campus President's office Performs confidential secretarial duties relating to student or personnel documentation ESSENTIAL FUNCTIONS: Responsible for coordinating and facilitating meetings Coordinates and attends meetings as appropriate. Arranges meetings, conferences, special events, and luncheons for the Campus President. Prepares necessary material for meetings. Prepares and distributes meeting minutes. Assist with making travel arrangements, when necessary. Manages the Campus President calendar of events. Assists with scheduling and planning. Oversees the administration of the Campus President's office Responsible for creating memorandums and other forms of communication for staff distribution. Assists with new hire processing and electronic on-boarding. Monitor and tracking employees time in the time-keeping system. Acts as a liaison between Campus and Human Resource Department. Assists with scheduling and planning. Monitors progress of internal and Campus-wide projects Ensures deadlines are met and enforced. Reviews and tracks completed tasks. Assists with the implementation of projects. Screens calls and visitors to the Campus President's office Answers all calls forwarded. Greets visitors with a pleasant and professional demeanor. Conducts research and responds to request for information. Routinely responds to complaints and ensure they are addressed by Campus President. Performs confidential administrative duties Maintains confidential and sensitive information. Provides support as required to problem solve and discuss concerns. PHYSICAL DEMANDS: The employee may occasionally lift and/or move up to 25 pounds. The employee may be required to stand or sit for long periods of time. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus. WORK ENVIRONMENT: Professional office setting; controlled indoor climate; noise level in the work environment is usually moderate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. LOCATION: This position is an onsite position located at your campus unless otherwise determined by the Chancellor and/or designee. Any changes must be reviewed by the Campus President and all final approvals must come from the Chancellor and/or designee. Job Specification Administrative Assistant to Campus President Knowledge, Skills, and Experience: The Administrative Assistant role is primarily focused on providing administrative duties to the President. Thus, the Administrative Assistant provides a heavy degree of interaction with staff, faculty and students. The role requires someone that is able to adapt to changes in the work environment and is able to manage competing demands. Below is an inclusive but not exhaustive list of various knowledge, skills, and other characteristics that are necessary for effective performance in this position. Knowledge: General knowledge on the appropriate format for memorandums, letters, and other types of correspondence. Computer Skills - To perform this job successfully, an individual should have knowledge of Microsoft programs Word, Excel, and PowerPoint. Skills: Written Communication - Writes clearly and informatively; edits work for spelling and grammar; presents numerical data effectively; able to read and interpret written information. Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; demonstrates group presentation skills; participates in meetings. Time Management - Organize prospect data, develop and follow an approach, and organize time; notify appropriate person with an alternate plan when needed. Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions, and uses reason even when dealing with emotional topics. Abilities: Confidentiality - Maintains confidentiality at all times. Goal setting - setting reasonable, yet high targets, and creating a plan for attaining those targets. Education, Experience, and Training: High School Diploma or equivalent; or more than two years related experience and/or training; or equivalent combination of education and experience. Location: This position is an onsite position located at your campus unless otherwise determined by the Chancellor and/or designee. Any changes must be reviewed by the Campus President and all final approvals must come from the Chancellor and/or designee. Note: Nothing in this job specification restricts management's right to assign or reassign duties and responsibilities to this job at any time. Critical features of this job are described under various headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. The above statements are strictly intended to describe the general nature and level of the work being performed. They are not intended to be construed as a complete list of all responsibilities, duties, and skills required of employees in this position. BENEFITS 401(k) 401(k) matching Dental Insurance Health Insurance Vision Insurance Paid time off

Internship Description This position is responsible for providing effective customer service to patients, referring providers, insurance companies, and other medical facilities. The position's primary responsibility will be to handle the scheduling of new patient visits by answering a high volume of inbound calls via an automated phone system, making outbound calls to patients that have requested appointments, and answering patient questions. This person will ensure patients consistently understand the mission of PRM and are able to easily book an appointment at one of PRM's nationwide offices. This role will set the performance standards of a fast-paced call center that maintains an internal sales culture - a candidate who thrives in an environment that is all about supporting business growth and loves talking to people and ensuring they have their needs met should apply right away! The ideal candidate for this role will have a passion for helping others and making a difference in their lives and have a drive for ensuring that every patient interaction results in an appointment on the schedule, a patient feeling as if they have all their answers, or the referring community knowing PRM is their partner. Duties and Responsibilities: Answering phones via an automated system to respond to all inquiries made by patients, referring providers, insurance companies, and other medical facilities. Must be able to handle a high volume of incoming calls per day, typically 50-150 calls. Achieve performance targets in line with business objectives for assigned areas. Handling existing patient needs such as: re-scheduling patient appointments, medication requests, and notifications to our clinical offices as required via telephone calls and written notification to patients. Screening and routing patient calls to other departments efficiently, ensuring accurate patient data is routed into scheduling software (eCW). Listening intently when reviewing patient experiences and care concerns by actively listening, instilling trust and confidence, and conveying professionalism to patients, providers, and staff members involved. Obtaining complete and accurate clinical, demographic, and financial information during the scheduling process, making sure to enter data in the scheduling system and other applications. Collects relevant caller data on every call to assist with measurement, tracking, and reporting activities to ensure timely patient follow-up and resolution of all appointment requests. Collecting all data necessary for the basic pre-registration and insurance verification and authorization process. Providing patients with prep and other appointment instructions via phone and email as necessary. Send electronic messages (telephone encounters) to clinical staff according to workflows Recognize an emergent situation and triage calls to appropriate departments (Billing, Clinical, Operations). Collects relevant caller data to assist with measurement, tracking, and reporting activities. Other duties as assigned. Requirements Required Qualifications: Confidentiality of Information: This role has full access to patients' Protected Health Information (PHI) and must adhere to all confidentiality and privacy policies and procedures as required by HIPAA (Health Insurance Portability and Accountability Act of 1996). Ability to meet performance standards of a fast-paced call center that handles a large volume of inbound calls and makes a large volume of outbound calls to follow up with website appointment requests. Ability to answer incoming telephone calls in a fast-paced call center environment. Must be able to multi-task (i.e., accurately research and document calls while speaking on the telephone) with appropriate speed and accuracy. Ability to analyze complex provider schedules and workflows. Ability to assess the root cause of the inquiry to provide a first-call resolution - which is often scheduling an appointment. Always maintain positive customer service and articulate well when speaking to patients, family members, employees, and medical staff. Prior customer service experience. High school or equivalent (Required). 1+ years of experience working in healthcare. Experience working with a team. Preferred Qualifications: Currently enrolled and working towards a degree in a relevant field Sales Experience or relevant education and experience in sales-driven customer service is preferred. Previous experience in a call center and/or medical practice is desired. Familiarity with medical terminology. Experience working at the front desk of a clinic, scheduling patients. Strong clerical skills, PC skills, and comfort using multiple programs simultaneously. Strong written and oral communication skills. Effective organizational, time management, and prioritization skills. Consistent follow-through skills. The ability to adapt to change to meet the needs of the clients and department. The ability to work independently and in a team environment. Salary Description $18-20 per hour

Part-Time Administrative/Personal Assistant Job Description: Part-Time Administrative/Personal Assistant Company: Palm Health Resources About Us: Palm Health Resources is a leading healthcare recruitment and staffing firm dedicated to connecting talented healthcare professionals with top-tier organizations nationwide. We are seeking a highly organized and proactive Part-Time Administrative/Personal Assistant to support our leadership team in managing daily administrative tasks and personal responsibilities. Position Summary: The Part-Time Administrative/Personal Assistant will provide direct support to the leadership team, ensuring efficient operation of administrative processes and handling personal tasks as needed. The ideal candidate is detail-oriented, dependable, and capable of managing multiple priorities in a fast-paced environment. Key Responsibilities: Administrative Support: Manage calendars, schedule meetings, and coordinate appointments. Organize and maintain files, records, and correspondence. Prepare and edit documents, reports, and presentations. Handle incoming and outgoing communications, including emails and phone calls. Personal Assistance: Assist CEO with personal errands and tasks, including managing travel arrangements, appointments, and reservations. Manage personal AR tasks for CEO. Coordinate household services or maintenance as needed. Handle miscellaneous personal projects and tasks. Office Management: Maintain office supplies and ensure the workspace is organized and functional. Support event planning or coordination of company meetings and team activities. General Support: Conduct research, gather information, and compile data for projects. Handle ad-hoc tasks and provide proactive solutions to streamline operations. Qualifications: Proven experience as an administrative or personal assistant. Excellent organizational and time-management skills. Strong written and verbal communication skills. High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office technology. Ability to maintain confidentiality and exercise discretion. Proactive and resourceful with a positive, can-do attitude. Availability to work 15-20 hours per week with flexibility to accommodate varying schedules. What We Offer: Competitive hourly rate.$15-20 per hour Flexible work schedule to balance professional and personal commitments. Opportunity to work with a dynamic and supportive team. Potential for growth within the company. How to Apply: If you are organized, proactive, and eager to contribute to a growing team, we encourage you to apply! Please submit your resume and a brief cover letter outlining your experience to [Insert Application Email or Portal Link]. Palm Health Resources is an equal opportunity employer.

Job Description Responsible for performing general secretarial and clerical duties, assists nurses in basic patient care needs such as, but not limited to, passing out meal trays & water, answering call bells, activities of daily living, preparing the patient room prior to patient arrival, take specimens to the lab, patient & family rounding, and other duties as assigned by the direction of the unit nurse manager/assistant nurse manager/charge nurse. This position is responsible to order and stock supplies through the IMMS system and office supply vendors, inventory/cycle count, maintaining PAR monitoring items for expiration. Oversees the orderliness of the nurses' desk areas and orders forms and other clerical supplies. Position Qualification: Completion of an approved program for unit secretaries, or equivalent experience preferred Prior Secretary Tech/CNA experience preferred Certified Nursing Assistant certification preferred Strong computer and typing skills. Working knowledge of medical terminology. Ability to perform effectively in fast-paced, stressful environment. Required Licenses/Certifications: High School diploma or equivalent Current BLS certification form the American Red Cross Communication Skills: Ability to effectively communicate in writing and orally with all levels of the organization Palmetto General Hospital is proud to be a minority organization. Diversity, equity, inclusion and belonging are at the foundation of the care we provide, the community services we support and all our employment practices. We do not discriminate on the grounds of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, and or expression or any other non-job-related characteristic. Must clear background and drug test required.

As a Litigation Legal Secretary, you will provide a variety of secretarial and administrative duties for assigned attorneys. You will be responsible for interacting with colleagues in a team setting and upholding the image of the Firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters. The Day-to-day On any given day, you will be working with firm leadership, partners, and business colleagues on a variety of requests and projects. You will: Input, revise, and finalize correspondence, memoranda and other legal documents. Draft routine correspondence, memoranda and other documents. File legal documents in federal and state courts, including e-filing in all courts and agencies; prepare documents for service of process; prepare case shell documents for use by attorneys. Verify all attachments, exhibits and enclosures are included with transmittal letters/memos. Proofread documents and check for appropriate formatting, spelling and grammar. Maintain good public relations with clients. Review all incoming mail, distribute to teams as needed and upload to the DMS. Prepare documents and packages for mail, messenger and overnight delivery. Prepare expense reports, manage vendor invoices, mailings, and request checks as needed. Enter attorney time. Send time entry reminders. Process client billing. Assist with review and edit of bills as necessary. Schedule appointment and make arrangements for meetings, conferences and travel. Complete client/matter intake forms. Request conflicts of interest checks. Open new files. Prepare files to be closed. Coordinate and follow through on requests and projects with other support departments (e.g. receptionists, file/document clerks, office services). Provide overflow and absence coverage assistance as well as secretarial support for Secretarial Team Members attorneys. Other duties and projects as assigned. You Have A minimum of 5 years of litigation secretarial experience. (Insurance Defense experience is a plus). Strong proofreading skills, attention to detail and solid grammar/spelling skills. High degree of proficiency with Microsoft programs (Word, Outlook, Excel). Legal citation and legal terminology expertise. Familiarity with iManage, Compulaw or similar technology. The ability to organize, prioritize and meet the demands off multiple attorney assignments. Flexibility to work overtime occasionally. Good attendance and punctuality.

Performs varied responsible clerical or secretarial work, which includes administrative responsibility. General and specific assignments are received and are typically performed under minimal direct supervision, allowing for the use of independent judgment. Performs a variety of responsible duties relative to the municipal services of the department to which assigned. Interprets departmental operations, policies, and procedures and disseminates relevant information. * Answers a variety of correspondence. * Establishes and maintains a variety of complex records and reports. * Computes and compiles data. * Prepares forms independently and composes letters. * Sets up and maintains files. * Schedules meetings for the supervisor and advises the supervisor of meetings and events. * Refers callers to other employees, officials, or departments as needed. * Operates various office machines, word processing, and data entry equipment. * Takes minutes of conferences, meetings, and official functions. * Performs related work as required. Education * High school diploma or equivalent. Experience * Three years of secretarial, clerical, and typing experience. * A comparable amount of training and experience may be substituted for the minimum qualifications. Licenses and Certifications * Possess a valid Florida Driver's License Key Competencies * Strong knowledge of municipal operations, including licensing, personnel, purchasing, record keeping, and related administrative functions. * Skilled in business arithmetic, written communication, and English usage. * Able to follow complex oral and written instructions and prepare professional correspondence and reports. * Demonstrated ability to use Microsoft Word, Excel, and Outlook effectively. * Exercises sound judgment and decision-making in accordance with departmental policies and regulations. * Builds and maintains effective working relationships with colleagues and the public. Work Days/Hours : Monday - Thursday, 7:00 a.m. - 6:00 p.m. Job Status: ( X ) Full-time ( ) Part-time/temporary Department/Number: Engineering/3010 Pay Plan/Grade: 50/19 The City of Pompano Beach welcomes everyone who would like to become a member of our team and who wants to "Do Good". The City does not discriminate on the basis of race, color, sex, age, national origin, disability, religion, genetic information, marital status, political affiliation, sexual orientation, gender identity, familial status, or other circumstances and characteristics protected by state or federal law. The City promotes diversity of culture, background, thought, and ideas. The City strives to make inclusion a part of everything we do and strives for a work environment that creates a sense of belonging for everyone. Need help applying? Visit the Online Employment Application Guide for detailed instructions on how to complete and submit your application.

When you join LIM USA LIM (Leather in Motion) is a French group specialized in the design, manufacture, and distribution of luxury and high-performance horse-riding saddles renown all around the world. Today, it has about twenty subsidiaries based in Europe and North America. Its brands, DEVOUCOUX, CWD, and BUTET, are partners of the best international riders and at the cutting edge of technology, making LIM Group a saddler recognized worldwide. As a partner to many of the world's best riders, and due to increasing demands and activities, we are looking for a part time Accounting & Administrative Assistant in Wellington. What you'll be doing is... After being trained and directly reporting to the Accounting Supervisor , you will be in charge of (and not limited to): Prepare and submit tax filings, including Sales tax, 1099 and T4A. Open state tax account following hires in new States or nexus requirements. Execute income tax payments in alignment with CPA guidance. Validate sales teams cash advance requests and release for payment approval. Keep track of cash breakdowns and report to HR for payroll deduction processing. Review and approve expense reports in Notilus, ensuring documentation accuracy and compliance; as well as handle support inquiries from Sales teams. Act as the main point of contact for insurances, including claim follow-up. Handle various reports (ex: shipping cost, expenses) Skills & Qualifications Experience with Microsoft Excel and basic knowledge of accounting fundamentals One through three months of experience is required. Some analytical ability required in order to gather and interpret data in situations where the problems are somewhat complex. Requirements Schedule: 4 hour shifts : 9 am to 1pm 2pm to 6pm Monday to Friday Ability to commute/relocate: Wellington, FL 33414: Reliably commute or planning to relocate before starting work (Preferred) Education: High school or equivalent (Preferred) Experience: Knowledge of Excel and accounting fundamentals ( 1 to 3 months required) Compensation $20/hr Benefits 2.5 sick days 5 vacation days Salary Description $20/hr

The Front Desk Administrator serves as the frontline representative of the company office, responsible for delivering excellent customer service to clients, tenants, and visitors. This role involves managing front desk operations including greeting and assisting visitors, handling incoming calls, coordinating mail and package distribution, and supporting administrative tasks essential to the smooth running of office functions. The Receptionist maintains office supplies, ensures documentation and filing systems are accurately maintained. Strong communication skills, organizational skills, organizational ability, and professionalism are essential in this role to effectively support property management staff and engage with diverse clients, ensuring a positive office experience. RESPONSIBILITES · Greet and assist clients and tenants; facilitate check, mail, and package intake and distribution. · Receive and route all incoming phone calls, take messages, and provide general assistance. · Oversee mail operations including retrieval, sorting, scanning checks, signing for packages, and managing express and outgoing mail. · Manage office supply orders and inventory, including kitchen and bulk supplies, coordinate office equipment maintenance. · Continuously file, scan, and archive documents, ensuring compliance with document retention policies. · Provide administrative support for client meetings, tenant account inquiries, and property management tasks, direct clients and tenants to appropriate staff. Qualifications and Skills · Minimum of 1 year of front desk experience. · High School diploma or equivalent · Strong computer skills, experience with Office 365 (Microsoft Word, Excel, Adobe and Outlook) · Bilingual in English and Spanish · Exceptional Organizational Skills · Ability to work independently as well as collaboratively within a team setting.