Administrative Assistant Jobs in Buffalo, NY

Administrative Assistant - Property Management The selected candidate will provide administrative support to our property management team. This includes an emphasis on electronic document and file management, compiling information and distribution of materials along with accounting related tasks. Principle Duties & Responsibilities Issue a high volume of purchase orders, work orders and process related invoices. Familiarity with Nexus purchase orders and GL coding beneficial. Address vendor and tenant questions as well as placing service calls and ensuring proper follow up. Assist with preparing bid documents, requesting bids and preparing bid analysis. Generate maintenance letters, bids and form letters. Other duties as assigned. Qualifications Microsoft Office experience required. Must be highly proficient in Excel. Strong written and verbal communication skills. Must be organized, self-motivated and focused on results. Bluebeam experience preferred but not required. Pay Range: $20.00 - $25.00 Hourly

Stephen Development LLC is a real estate development company located at 9580 Main Street in Clarence, New York. We specialize in creating innovative and sustainable commercial and residential properties that enhance the community and meet the needs of our clients. In addition to our standard real estate operations, we also run an hourly commercial flex kitchen called Clarence Creative Kitchen (******************************** and a co-working space called Main Stage (StephenDevelopment.com/MainStage). Role Description This is a full-time role for an Office Administrative Assistant. As an Office Administrative Assistant, you will be responsible for a variety of administrative tasks to support the smooth operation of our office and the various businesses based here. This includes answering phone calls, managing correspondence, scheduling appointments and meetings, maintaining files, assisting with basic document preparation, and providing general administrative support. The Office Administrative Assistant will also serve as a receptionist, welcoming clients, vendors, and other visitors when they enter our office. Qualifications Administrative Assistance and Executive Administrative Assistance skills Excellent phone etiquette and communication skills Strong clerical skills, including organizing and maintaining files Proficiency in Microsoft Office suite (Word, Excel, PowerPoint) Ability to prioritize tasks and manage time effectively Attention to detail and strong organizational skills Ability to work independently and collaboratively in a team Experience in the real estate industry is a plus

Fiscal Year 2024-2025 Position Title Temporary Administrative Support Assistant Classification Title Administrative Assistant I Department Sponsored Projects Services Posting Number R240273 Posting Link ********************************************* Employer Research Foundation Position Type RF Clerical/Technical Type Full-Time Appointment Term Salary Grade N.6 Posting Detail Information Position Summary Research & Economic Development is looking for a dynamic team player who will provide general administrative assistance for the research administration team on a temporary basis. Responsibilities vary, but may include: * Responding to inquiries and providing guidance to team members and other departments, maintaining clear and professional communication. * Managing incoming requests via phone and email, providing assistance or redirecting as appropriate to ensure timely and effective support. * Purchasing and travel reimbursement support. * Human resources support, such as collecting necessary paperwork and submitting appointment information to HR. * Preparing documents and reports. * Working within different UB systems, including ShopBlue and Concur. Outstanding Benefits Package Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit - all in an effort to support your work-life effectiveness. We support your growth and development through our career coaching and training department and we qualify as a public service loan forgiveness organization. Learn more about the great benefits the University at Buffalo has to offer. About The University at Buffalo The University at Buffalo (UB) #ubuffalo is one of America's leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo. As an Equal Opportunity / Affirmative Action employer, the Research Foundation will not discriminate in its employment practices due to an applicant's race, color, religion, sex, sexual orientation, gender identity, national origin and veteran or disability status. Minimum Qualifications * Associate's degree and 3 years of progressive clerical experience. * Experience performing administrative tasks or providing customer service. * Excellent organizational and time management skills, with the ability to juggle multiple requests. * Proficiency in Microsoft Office applications including Word and Excel. * The education and experience requirements described in this standard may be satisfied by an equivalent combination of education and experience. Preferred Qualifications Physical Demands Salary Range $47,000 - $50,000 Additional Salary Information The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate. Work Hours Monday - Friday 37.5 hours per week. Campus As Assigned Posting Alerts Special Instructions Summary Is a background check required for this posting? No Background Check Notification Contact Information Contact's Name Sarah Koss Contact's Pronouns Contact's Title HR & Finance Assistant Contact's Email ****************** Contact's Phone ************ Posting Dates Posted 11/26/2024 Deadline for applicants Open Until Filled Date to be filled References Number of references required 3 Reference Cutoff Date Instructions to Applicant

PERSONNEL MASTER COPY Job Title: Secretary Department: Head Start Reports To: Office Manager/Director FLSA Status: Non-Exempt WSP Grade: Secretary I= Grade 3 OSHA Class: III Prepared By: Hs Administrator Prepared Date: update 2001/Reviewed 11/2016 Approved By: OPC/CAO Board Approved Date: May 2001/Approved 1/2017 Hourly Salary: $16.50 SUMMARY Subject to the direction of the Office Manager or Director. The person in this position will assist the Office Manager or Director. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Assists Office Manager with new and renewal licensing of CAO Head Start sites. Assists Office Manager in compiling data for Program Information Report (PIR). Program Secretary works with CAO Head Start Coordinators and personnel to create and update CAO Head Start program forms. Types minutes of meetings for CAO Head Start Program. Responsible for maintaining supplies inventory and distribution of supplies to CAO Head Start centers and office personnel. Assists Office Manager in coordination of transportation. Responsible for trouble-shooting and maintenance of desktop copiers at various CAO Head Start sites. Makes deliveries or drop-off paper work to centers as needed. Maintain network printers in office. Prepares a variety of correspondence, complex summaries and reports as it relates to the program. Operates office machines and manages all out-of-town travel requests and reimbursements. Serves as switchboard operator when needed. Assists Office Manager with time sheets and payroll. Fill in for office clerk as needed, model positive work ethic for parents and staff. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must have some training in the following: Spreadsheet applications (i.e., Lotus, Excel) Operating systems (i.e., Windows 3.1, Windows 95, MSDOS Must have ability to understand and carryout complex written and oral instructions Must have good organizational skills Must have drivers license and transportation EDUCATION and/or EXPERIENCE Secretary II: Associates Degree in Business Administration; or two years business school with certificate of completion; or Certified Professional Secretary. Secretary 1: High School diploma Either position: Two to three years computer experience Certificates, or other documentation, of computer training At least two (2) years progressively responsible experience in secretarial work Good knowledge of office terminology, procedures and equipment Previous Head Start experience preferred Erie County resident preferred PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk/hear, write/type, stand and walk. The employee must occasionally lift and/or move up to 25 pounds. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate, sometimes, noisy. APPLICATION REQUIREMENTS Completion of the CAO of Erie County, Inc., application form including submission of official college/university transcripts and three professional references within a specified time period after application. All persons hired for positions in CAO Head Start programs must pass a physical examination by a CAO physician (paid for by CAO),. All persons hired in CAO Head Start programs must receive acceptable SCR clearance and be free of criminal convictions for crimes against children (misdemeanor and felony). Fingerprinting required. Community Action Organization of Erie County, Inc., is an Equal Opportunity Employer.

The Administrative Secretary performs a wide variety of complex responsible clerical, secretarial and administrative tasks and activities while functioning as an office assistant to an administrator, program manager, technical specialist or office supervisor. This class is distinguished by the fact that responsibility involves independently performing complex clerical operations, relieving a supervisor of administrative detail, arranging conferences and relieving supervisor of contacts which should properly be made with subordinate officials. Independent judgment is frequently necessary in giving out information regarding departmental policies and practices and in planning the routine of an office. Correspondence duties are distinguished by the fact that most letters and releases are of a routine, recurring nature, are self-composed with correspondence being reviewed only when new problems arise. Incumbents, who have ready access to records, must be discreet in divulging information, as some of it may be confidential or controversial. Work is performed under general supervision, however, incumbents are supervised by an administrator who assigns tasks, provides detailed instructions only where policies have not been determined, observes performance and only unusually important or complicated assignments are checked in detail upon completion. General supervision is exercised over a clerical staff. Reproduces and types dictation from various sources of a difficult and sometimes confidential nature i.e. minutes and proceedings of meetings, hearings and conferences; Drafts and types letters, reports and memoranda for supervisor's approval; Types correspondence, reports, documents, records and materials from equipment with alpha-numeric keyboard, i.e., typewriters, electronic word processing equipment, CRT terminals, personal computers, data terminals and printers; Relieves supervisor of administrative details; * receives calls and callers, determines their needs or the reason for the visit or call and transmits factual information to them; * schedules appointments and arranges conferences or meetings as requested; * answers requests for administrative information; Sets-up and maintains confidential and regular correspondence; Reads and summarizes reports to facilitate review by and conserve time of the supervisor; * prepares office reports as directed; * tabulates data from numerous reports; Organizes and prepares work materials for meetings and conferences, i.e., agendas, reports, resolutions, etc.; Transcribes, from various sources, minutes and proceedings of meetings, hearings and conferences; Assigns specific and standing tasks, reviews all typed correspondence and reports for accuracy and proper grammatical usage; * insures proper processing and filing of documents by observing activities and instructing subordinates in the procedures to be followed; Operates a personal computer involving the use of application programs and the input and retrieval of data; May supervise one or more employees in the typing of correspondence and reports; Performs related duties as required. Promotional Continuous and permanent status in any city department as a Legal Secretary, Legal Stenographer, Principal Clerk, School Clerk, Senior Account Clerk, Senior Account Clerk-Stenographer, Senior Account Clerk-Typist, Senior Clerk, Senior Stenographer, Senior Typist or Transportation Clerk for one year. In addition, all applicants must have completed a course in typing or keyboarding, which must be listed on application. Special Requirement: All applicants must submit a school transcript verifying a successful typing or keyboarding course. Online computer training courses will not be accepted. Note: Candidates will only be allowed to participate in an exam and be approved or certified for appointment to departments where the rate of pay for Administrative Secretary is at a higher rate of pay than their current position, even if their title is listed above. SUBJECT OF EXAMINATION - Written Test..........Relative Weight 100% Points will be added to a successful candidate's score as follows: SENIORITY..............................................For Each Year 0. 2 Rating of Seniority is based on the length of continuous and permanent status in the classified civil service up to a maximum of twenty years. EXAMINATION WILL TEST FOR KNOWLEDGE, SKILLS AND/OR ABILITIES IN SUCH AREAS AS: 1.) Grammar/Usage/Punctuation 2.) Keyboarding Practices 3.) Spelling 4.) Supervision 5.) Office Practices 01 THE USE OF A CALCULATOR IS RECOMMENDED FOR THIS EXAMINATION NOTE: The use a hand-held, battery- or solar- powered calculator is RECOMMENDED for this exam. Devices with typewriter keyboards, spell checkers, personal digital assistants, address books, language translators, dictionaries, cell phones or any similar devices are prohibited. You may not bring books or other reference material. Cell phones and any other electronic devices are also prohibited. EXPANDED SUBTEST DESCRIPTIONS: 1.) Grammar/Usage/Punctuation - The grammar and usage questions test for the ability to apply the basic rules of grammar and usage. The punctuation questions test for a knowledge of the correct placement of punctuation marks in sentences. You will be presented with sets of four sentences from each of which you must choose the sentence that contains a grammatical, usage, or punctuation error. 2.) Keyboarding Practices - These questions test for a knowledge of preferred practices in such areas as letter format, capitalization, hyphenation, plurals, possessives, word division, word and figure style for numbers, and common proofreading marks. In addition, there will be a passage to proofread followed by questions on how to correct the errors in the passage. 3.) Spelling - These questions test for the ability to spell words that are used in written business communications. 4.) Supervision - These questions test for knowledge of the principles and practices employed in planning, organizing, and controlling the activities of a work unit toward predetermined objectives. The concepts covered, usually in a situational question format, include such topics as assigning and reviewing work; evaluating performance; maintaining work standards; motivating and developing subordinates; implementing procedural change; increasing efficiency; and dealing with problems of absenteeism, morale, and discipline. 5.) Office Practices 01 - These questions test for a knowledge of generally agreed-upon practices governing the handling of situations which office support staff, typists, and secretaries encounter in their work, as well as knowledge of efficient and effective methods used to accomplish office tasks. The questions will cover such topics as planning workflow; setting priorities; dealing effectively with staff, visitors, and callers; filing and retrieving information; safeguarding confidentiality; using office equipment; and making procedural decisions and recommendations which contribute to a well-managed office. Test guide: The New York State Department of Civil Service has not prepared a test guide for this examination. However, candidates may find information in the publication 'General Guide to Written Tests' helpful in preparing for this test. This publication is available on line at: ********************************************* ============================================================================== This written exam is being prepared and rated by the N.Y.S. Department of Civil Service in accordance with Section 23-2 of the Civil Service Law, and the provisions of the N.Y.S. Civil Service Rules and Regulations dealing with the rating and review of exams apply. (If not attached, expanded subtest descriptions may be obtained from the Civil Service office, Room 1001 City Hall.) ============================================================================== (The eligible list resulting from this exam may be used to fill comparable positions.) ============================================================================== MULTIPLE EXAMINATIONS SCHEDULED FOR THE SAME DAY: If you have applied to take a written test announced by either one or several local jurisdictions (county, town, city) scheduled to be held on the same day as this written test, you must notify each of the local jurisdictions no later than two weeks before the test date, so they can make arrangements for taking all tests at one test site. All examinations for positions in State government will be held at a State examination center. LOCAL GOVERNMENT EXAMS notify each civil service agency to make arrangements no later than two weeks before test date. You must notify each agency with whom you have filed. For this information, notify the Department of Human Resources, Division of Civil Service, Room 1001 City Hall, Buffalo, New York 14202 or call or come to the office. IMPORTANT INFORMATION REGARDING WEATHER CONDITIONS ON THE DAY OF THE EXAMINATION - In the event of severe weather conditions on the day of the examination, please listen to the following radio/tv stations for postponement or delay in the starting time of the administration of the examination: WBEN 550, WGR 930, WWW 1400, WWKB 1520- AM RADIO; WKSE 98.5, WLKK 102.5, WTSS 107.7-FM RADIO OR WIVB-TV (CH. 4) If no such announcement is made, you must presume that the examination will be administered as scheduled. IMPORTANT INFORMATION FOR USE OF VETERAN'S CREDITS If you are currently serving on active duty in the Armed Forces of the United States, you may apply for veteran's credits. These veteran's credits shall be granted on a conditional basis at time of establishment of the eligible list. You will be restricted from certification using these credits until you have received an honorable discharge or release under honorable conditions. Your DD214 must be presented as proof of service during war time, before you can be certified for appointment from the eligible list using these credits. ============================================================================== Special Requirement for Appointment in School Districts and BOCES Per Chapter 180 of the Laws of 2000, and by Regulations of the Commissioner of Education, to be employed in a position designated by a school district or BOCES as involving direct contact with students, a clearance for employment from the State Education Department is required. ============================================================================== NOTICE TO EXAM PARTICIPANTS: Additional Points Available to Children of Police Officers and Firefighters Killed in the Line of Duty (New Section 85-a, NYS Civil Service Law, effective 9/17/02) On September 17, 2002, Governor Pataki signed into law a bill adding a new section 85-a to the Civil Service Law granting additional credit on civil service examinations for children of firefighters and police officers killed in the line of duty. This law is to take effect immediately. "In conformance with Section 85-a of the Civil Service Law, children of firefighters and police officers killed in the line of duty shall be entitled to receive an additional ten points in a competitive examination for original appointment in the same municipality in which his or her parent has served. If you are qualified to participate in this examination and are a child of a firefighter or police officer killed in the line of duty in this municipality, please inform this office of this matter when you submit your application for examination. A candidate claiming such credit has a minimum of two months from the application deadline to provide the necessary documentation to verify additional credit eligibility. However, no credit may be added after the eligible list has been established." Applicants claiming these points must do so in writing (you may enclose in application), indicating the name, title, relationship and place of employment of the deceased parent. Eligibility for points will be reviewed and applicants may be required to submit additional information to verify the claim. ============================================================================== Additional points available to siblings of Firefighters and Police Officers killed in the line of duty as the result of the September 11, 2001 World Trade Center Attack (Chapter 500, Laws of New York 2003). For more information, check with the Department of Human Resources, Civil Service office.

SALARY RANGE: $55,250/yr-$65,000/yr DISTINGUISHING FEATURES OF THE CLASS: The work involves performing moderately difficult and complex administrative duties at the Erie County Medical Center Corporation. The incumbent performs clerical tasks and special assignments. The class of Junior Administrative Assistant II differs from that of Junior Administrative Assistant I by the increased level of responsibility and complexity of assignments. Work is performed under the direct supervision of a higher-level administrative employee. Supervision is exercised over lower-level clerical employees. Does related work as required. TYPICAL WORK ACTIVITIES: * Assists clerically in the operation of a department at the Erie County Medical Center Corporation; * Assists in the development and implementation of policies and procedures for the assigned department; * Assists in the coordination of the functions of the department with other departments; * Prepares budgetary requests and other financial matters of the department; * Provides specialized technical assistance and acts in an advisory capacity on varied matters; * Prepares and maintains financial, statistical, personnel and other records; * Handles confidential and non-routine matters; * Prepares reports; * Investigates and resolves problems; * Composes letters; answers correspondence; prepares presentation materials; * Compiles statistics of departmental activities; * Supervises and assists in departmental purchasing activities and supply requisitioning; * Supervises clerical staff in the department including the assignment of duties, training and review of work performance; * Schedules meetings and appointments for assigned administrator; * Performs specialized duties in the department to which assigned. FULL PERFORMANCE KNOWLEDGE SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Good knowledge of organization and staffing methods; Good knowledge of budgeting, financial and personnel procedures; Good knowledge of functions and organization of department to which assigned; Ability to plan and carry out various administrative methods; Ability to prepare reports; Ability to supervise the work of others; Ability to understand and follow detailed oral and written instructions; Ability to establish and maintain working relationships with a diverse constituency; Resourcefulness; Dependability; Good judgment; Initiative; capable of performing the essential functions of the position with or without reasonable accommodation. MINIMUM QUALIFICATIONS: * Possession of a Bachelor's Degree* and three (3) years of administrative or para-professional* experience in accounting, public administration, personnel administration, financial management or related field; or * Graduation from high school or possession of a high school equivalency diploma and six (6) years of administrative or para-professional experience* in accounting, public administration, personnel administration, financial management or related field; or * An equivalent combination of training and experience as defined by the limits of (A), (B) above. NOTE*: Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. If your degree was awarded by an educational institution outside the United States and its territories, you must provide independent verification of equivalency. A list of acceptable companies who proved this service can be found on the Internet at ******************************************* You must pay the required evaluation fee. NOTE 2: Administrative experience, as defined by New York State Civil Service, means responsible direction and control of an identifiable organizational unit or program; in addition to the supervision of work groups, an administrator is involved in planning, resource allocation, program evaluation and policy formulation. Experience performing specialized functions or "staff activities" such as budgeting, finance, administrative analysis or personnel, which do not involve the aforementioned responsibilities, are not considered administrative experience. NOTE 3*: Paraprofessional experience, as defined by New York State Civil Service, means work activities involved in the performance of routine duties in a supportive role to a professional, usually requiring less training and/or experience than normally required for professional status. Experience at this level does not have the breadth and depth of final job responsibility found in professional positions (such as in social work, planning, engineering, accounting, etc.) nor does it require the intensity or broad scope of job-related knowledge. Since there are significant differences in the nature of paraprofessional and professional experience, qualifications should clearly identify the level required for experience to be qualifying. NOTE 4: Verifiable part-time and/or volunteer experience will be pro-rated toward meeting full-time experience requirements.

** Davis-Ulmer Sprinkler Co** ** Administrative Assistant** Buffalo, NY 14226 Since 1946, Davis-Ulmer Sprinkler Co. has been providing full-service fire sprinkler, suppression, alarm, and security systems to its customers, while maintaining our reputation as being one of the best companies in the business in the Northeast region. Davis-Ulmer contributes its success to their loyal employees and customers. The company's overall work force has grown and as we move forward, we foresee continued expansion throughout the Northeast. At Davis-Ulmer we believe that investing and empowering our employees as leaders develops an organization that delivers innovative solutions and services that create a superior customer experience. The unique blend of our leader's abilities and the ownership of their work, combined with our culture and values, creates something that is simply described as the Davis-Ulmer difference. Due to continued growth, we are looking to add an **Administrative Assistant** to our office in Buffalo, NY. As an Admin Assistant, you will be responsible for performing a variety of clerical duties focusing particularly on our billing processes and requests. **Essential Duties and Responsibilities:** * Accurately prepares and invoices customer per the requirements of the job and the customer to ensure the customers preferred billing procedures are followed. May possibly include credit and rebills, if necessary. * Customer service to include: invoicing the customer quickly and accurately, collections of past-due monies, understand and able to answer questions related to the invoice. * Scans and uploads documents to the online document storage system to include invoices, purchase orders, contracts and other information needed based on the customer. * Collects W9 forms, Certificate of Insurance and Exempt Sales Tax certificates as required. * Greets visitors or callers and handles their inquiries or directs them to the appropriate person according to their needs. * May assist in obtaining information needed for each job such as, PO#'s, tax-exempt forms, insurance certificates, utilization reports, liens, credit applications and certified payroll information. * Updating Master Service Agreements * Other duties or special projects as assigned. **Qualifications**: * Good oral, written and telephone skills * Good customer service skills * Time management, organizational and interpersonal skills * Moderate to advanced computer skills including Microsoft products * Ability to define problems, collect data, establish facts and draw conclusions **Education and Experience:** * Previous experience with billing required * High School Diploma/GED required; Associate's Degree preferred * Previous experience in an administrative setting or equivalent combination of education and experience * Previous experience in the fire protection industry a plus **Physical Demands and Work Environment:** * Office environment - moderate noise * Mostly sedentary role with the need to move about the office to copy, scan, fax and file * Will require opening of heavy file cabinets with bending, stooping or kneeling to file * May require light lifting of storage boxes, packages to be mailed, etc. * May require consistent time spent on the computer and phone throughout the day Starting Pay Range: $20-$23 per hour **Davis-Ulmer offers a competitive benefits package which includes health, dental, and vision insurance, a 401K match program, employer funded profit-sharing plan and a variety of voluntary benefits.** Davis-Ulmer and its subsidiaries are affirmative action and equal opportunity employers, and do not discriminate on the basis of any legally protected status or characteristic. Minority/Female/Disability/Veteran DAVIS-ULMER'S ENDURING PURPOSE: "To protect what you care about most." Equal Opportunity Employer, including disabled and veterans.

PERSONNEL MASTER COPY Job Title: Secretary Department: Head Start Reports To: Office Manager/Director FLSA Status: Non-Exempt WSP Grade: Secretary I= Grade 3 OSHA Class: III Prepared By: Hs Administrator Prepared Date: update 2001/Reviewed 11/2016 Approved By: OPC/CAO Board Approved Date: May 2001/Approved 1/2017 Hourly Salary: $16.50 SUMMARY Subject to the direction of the Office Manager or Director. The person in this position will assist the Office Manager or Director. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Assists Office Manager with new and renewal licensing of CAO Head Start sites. Assists Office Manager in compiling data for Program Information Report (PIR). Program Secretary works with CAO Head Start Coordinators and personnel to create and update CAO Head Start program forms. Types minutes of meetings for CAO Head Start Program. Responsible for maintaining supplies inventory and distribution of supplies to CAO Head Start centers and office personnel. Assists Office Manager in coordination of transportation. Responsible for trouble-shooting and maintenance of desktop copiers at various CAO Head Start sites. Makes deliveries or drop-off paper work to centers as needed. Maintain network printers in office. Prepares a variety of correspondence, complex summaries and reports as it relates to the program. Operates office machines and manages all out-of-town travel requests and reimbursements. Serves as switchboard operator when needed. Assists Office Manager with time sheets and payroll. Fill in for office clerk as needed, model positive work ethic for parents and staff. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must have some training in the following: Spreadsheet applications (i.e., Lotus, Excel) Operating systems (i.e., Windows 3.1, Windows 95, MSDOS Must have ability to understand and carryout complex written and oral instructions Must have good organizational skills Must have drivers license and transportation EDUCATION and/or EXPERIENCE Secretary II: Associates Degree in Business Administration; or two years business school with certificate of completion; or Certified Professional Secretary. Secretary 1: High School diploma Either position: Two to three years computer experience Certificates, or other documentation, of computer training At least two (2) years progressively responsible experience in secretarial work Good knowledge of office terminology, procedures and equipment Previous Head Start experience preferred Erie County resident preferred PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk/hear, write/type, stand and walk. The employee must occasionally lift and/or move up to 25 pounds. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate, sometimes, noisy. APPLICATION REQUIREMENTS Completion of the CAO of Erie County, Inc., application form including submission of official college/university transcripts and three professional references within a specified time period after application. All persons hired for positions in CAO Head Start programs must pass a physical examination by a CAO physician (paid for by CAO),. All persons hired in CAO Head Start programs must receive acceptable SCR clearance and be free of criminal convictions for crimes against children (misdemeanor and felony). Fingerprinting required. Community Action Organization of Erie County, Inc., is an Equal Opportunity Employer.

Are you looking to work for an organization where you are able to make a difference? Do you have customer service skills you're ready to put into action? Then you've come to the right place! Apply to be an Administrative Assistant today! “The thing I love the most about my job as an administrative assistant is creating meaningful connections with our patients, supporting them through their recovery, and then celebrating alongside them as they complete their treatment with us. I can feel the pride that they feel as they complete our program, and that makes this job extremely rewarding!” -Sarah K, Administrative Assistant What will your day look like? At Horizon, you'll enjoy a supportive, team-based work environment. Have a question? There's always someone there to help! We offer a seamless onboarding experience that'll ensure your success in your new role. As an Administrative Assistant at Horizon, you will… Welcome all visitors of the clinic to create an exceptional patient experience with every interaction. Work in a demanding, fast paced environment that is frequently adapting to industry standards where you will interact with patients seeking mental health and substance use treatment. Patients can include children as young as three, adolescents and adults 18 and older. Work with multiple electronic platforms that include our Electronic Health Record (EHR), various web-based systems, and other technology platforms. Duties include overseeing all scheduled appointments, assisting with medication refill request from patients and pharmacies, preparing charts and record requests and other duties as needed. Supporting the day to day needs of our clinical and medical staff which includes managing, triaging, and supporting administrative responsibilities, using supplemental technologies to support patient and clinical care. This can include insurance and billing disputes, scheduling appointments, coordinating transportation needs, speaking to referral sources from courts, schools and/or hospitals, and other concerns that may arise. Creative problem solving to support the overall operations of the clinic. Why choose Horizon to build your career? Besides the fact that we've been named a Best Place to Work for 16 (yes, 16!) years in a row? At Horizon, you can be assured that you will make difference in the lives of others. Even better, your teammates will be just as motivated to make a difference! What we offer that you'll love… Company Culture: At Horizon, we pride ourselves on cultivating an atmosphere of teamwork where all employees feel heard and valued. Diversity & Inclusion: We are committed to equity, racial justice, and equal opportunity for all, and strive toward this goal through the work of our Diversity, Equity, Inclusion and Belonging department, frequent trainings, ongoing conversations, affinity groups, and more. Trainings, Trainings, and More Trainings: We have an entire team dedicated to your personal development and professional growth. Team Building, Connection, and Relationships: At Horizon, we're more than co-workers, we're a community. We support each other, celebrate our achievements and milestones together, and have fun together! Retirement: We know you want to retire comfortably and we're here to help! Horizon offers 401(k) AND profit-sharing programs to make sure you're set for the future. Student Loan Assistance: We help pay off our team members' student loans every month. One year after joining, you'll have been able to pay off an extra $600! Paid time off and paid holidays! What makes you a great candidate? We can't wait to learn more about you! Here are a few specifics of what you'll need for the job: High school diploma with 2 years of experience within the customer service or behavioral health field r e quired. Location This position will be located at 77 Broadway, Buffalo NY. Hours This is a full-time position. You'll coordinate a personalized schedule with your supervisor that will meet both the clinic and patients' needs as well as yours. Our outpatient clinics offer expanded hours Monday - Thursday so we'll ask you to be available at least 2 evenings per week, but don't worry about jeopardizing your work-life balance… we can help you create a schedule that works for you, as many locations close early on Fridays! Compensation Horizon is consistently evaluating our compensation and benefit packages to ensure we remain competitive. The range of pay for this position is $17.55 - $18.55. Starting pay may be impacted based on experience and education. Compensation adjustments are evaluated annually. Physical demands associated with this position include: Sitting for extended periods, alternating between standing and sitting Mobility required with repetitive wrist, hand, and finger movements Handling light duties, occasionally lifting objects up to 20 pounds Horizon DEIB Statement: Horizon commits to being an anti-racist, diverse, equitable, and inclusive organization. Through self-reflection and our commitments to education, growth and development, increased workplace diversity throughout all levels of our organization and the cultivation of meaningful relationships, we pledge to advance equity, racial justice, and equal opportunity for all. Disclaimers: Horizon endorses public health measures including vaccinations. We encourage all applicants to be mindful of the fact that Horizon is a healthcare agency providing in person services throughout our community. This information is intended to provide a general overview of the position; it is not a full job description.

Essential Functions Develops and oversees employee work schedules to ensure adequate courtroom coverage and control; acts as a liaison between employees and management; and trains staff in operations, policies, and procedures. Manages daily operations of assigned judge's office to facilitate proper court administration: assists judge with legal documents and research; prepares and maintains calendars; coordinates with Jury Administrator for the calling of required jurors; coordinates with Sheriff's office for the attendance of inmates; makes accommodations for media when necessary; and assists judge, attorneys, internal and external customers with courtroom proceedings as needed. Coordinates the judge's schedule: schedules cases for trial; creates, maintains and distributes calendar; verifies holidays and includes trials, motions and hearings; e-mails notices for calendar changes to all involved parties; interacts with parties regarding scheduling issues or conflicts; and appears in court for arraignment and calendar call. Serves as liaison between judge and attorneys, staff, litigants, other departments/agencies, and the general public: provides information regarding court calendars and proceedings; responds to mail, email and phone calls; and maintains high visibility and confidentiality. Performs other related duties as assigned. Minimum Qualifications High School Diploma or GED is required, supplemented by vocational or technical training in administrative technology; supplemented by five years of experience providing administrative and clerical support in a legal environment; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Physical Abilities Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station. Sensory Requirements Some tasks require the ability to communicate orally. Environmental Factors Essential functions are regularly performed without exposure to adverse environmental conditions.

**,** **Administrative Assistant PT** Posted on by [ad\_1] **Job title:** Administrative Assistant PT **Company:** Southwest Key Programs **Job description**: **bookkeeping** work. Other Functions: Distribute and gather paperwork to and from employees. Assist with training, duplication… **Expected salary**: **Location**: Buffalo, NY **Job date**: Sun, 05 Sep 2021 00:36:31 GMT [ad\_2]

** Davis-Ulmer Sprinkler Co** ** Administrative Assistant** Buffalo, NY 14226 Since 1946, Davis-Ulmer Sprinkler Co. has been providing full-service fire sprinkler, suppression, alarm, and security systems to its customers, while maintaining our reputation as being one of the best companies in the business in the Northeast region. Davis-Ulmer contributes its success to their loyal employees and customers. The company's overall work force has grown and as we move forward, we foresee continued expansion throughout the Northeast. At Davis-Ulmer we believe that investing and empowering our employees as leaders develops an organization that delivers innovative solutions and services that create a superior customer experience. The unique blend of our leader's abilities and the ownership of their work, combined with our culture and values, creates something that is simply described as the Davis-Ulmer difference. Due to continued growth, we are looking to add an **Administrative Assistant** to our office in Buffalo, NY. As an Admin Assistant, you will be responsible for performing a variety of clerical duties focusing particularly on our billing processes and requests. **Essential Duties and Responsibilities:** * Accurately prepares and invoices customer per the requirements of the job and the customer to ensure the customers preferred billing procedures are followed. May possibly include credit and rebills, if necessary. * Customer service to include: invoicing the customer quickly and accurately, collections of past-due monies, understand and able to answer questions related to the invoice. * Scans and uploads documents to the online document storage system to include invoices, purchase orders, contracts and other information needed based on the customer. * Collects W9 forms, Certificate of Insurance and Exempt Sales Tax certificates as required. * Greets visitors or callers and handles their inquiries or directs them to the appropriate person according to their needs. * May assist in obtaining information needed for each job such as, PO#'s, tax-exempt forms, insurance certificates, utilization reports, liens, credit applications and certified payroll information. * Updating Master Service Agreements * Other duties or special projects as assigned. **Qualifications**: * Good oral, written and telephone skills * Good customer service skills * Time management, organizational and interpersonal skills * Moderate to advanced computer skills including Microsoft products * Ability to define problems, collect data, establish facts and draw conclusions **Education and Experience:** * Previous experience with billing required * High School Diploma/GED required; Associate's Degree preferred * Previous experience in an administrative setting or equivalent combination of education and experience * Previous experience in the fire protection industry a plus **Physical Demands and Work Environment:** * Office environment - moderate noise * Mostly sedentary role with the need to move about the office to copy, scan, fax and file * Will require opening of heavy file cabinets with bending, stooping or kneeling to file * May require light lifting of storage boxes, packages to be mailed, etc. * May require consistent time spent on the computer and phone throughout the day Starting Pay Range: $20-$23 per hour **Davis-Ulmer offers a competitive benefits package which includes health, dental, and vision insurance, a 401K match program, employer funded profit-sharing plan and a variety of voluntary benefits.** Davis-Ulmer and its subsidiaries are affirmative action and equal opportunity employers, and do not discriminate on the basis of any legally protected status or characteristic. Minority/Female/Disability/Veteran DAVIS-ULMER'S ENDURING PURPOSE: "To protect what you care about most." Equal Opportunity Employer, including disabled and veterans.

Want to join a team where you can learn and grow your career? If you think morning coffee shouldn't be the most exciting thing happening at the office, come join us! Basil Family Dealerships has an immediate opening for an Automotive Office Assistant. This position is the perfect opportunity to grow within the largest family-owned dealer group in WNY. Come join the largest family-owned dealership in WNY as an Automotive Office Assistant. Apply Today! Position: Automotive Office Assistant Location: Basil Ford - 1540 Walden Ave, Cheektowaga, NY 14225 Schedule: Full Time - Monday through Friday Compensation: Between $40,000 - $53,000 (Based on knowledge, experience, store franchise, and volume) Responsibilities: * Accurate reporting of daily transactions and business activity * Ensuring compliance throughout the dealership (adhering to all NYS and Federal guidelines) * Accounts payable and receivable * Reconcile all accounts to GL balance monthly * Month end, Year-end accounting entries * Daily cash deposit * Provide administrative support to the controller * Ability to handle multiple tasks * Must have previous dealership experience Previous Dealerships Experience Required * Job description and duties are not limited to those specified above and are subject to change based on business growth and demands* Valid Driver's License required for all positions Basil Benefits: * Paid Time Off (PTO) * Paid Holidays * 401k with Employer Match * 3 Health insurance plans to choose from * Dental * Vision * Life Insurance * Disability Insurance * Employee Social Events CLICK HERE for more Basil Dealership career opportunities in WNY!

Description We are providing an opportunity for a dedicated Administrative Assistant to join our team in Buffalo, New York. The role primarily involves processing and managing HR-related tasks, coordinating recruitment processes, and maintaining records in our HRIS system. You will be working in an office environment in the industry. Responsibilities: - Coordinate recruitment activities, including job fairs, to fill vacancies efficiently. - Facilitate the integration of new team members for seamless transition into the organization. - Offer guidance and assistance to employees regarding benefits. - Ensure the HRIS and other e-service systems are up-to-date with all employee change information including new team members, promotions, transfers, and terminations. - Oversee HR-related administrative tasks, maintaining high quality and confidentiality. - Help with the planning and execution of special projects and events as required. - Handle employee relations matters such as benefits changes. - If possible, assist in processing payroll. Requirements - Proficiency in Corporate Recruiting, with a demonstrated ability to identify, attract and secure top talent. - Solid experience in utilizing HRIS - Human Resources Information Systems, with a focus on managing and updating employee records. - Expertise in onboarding processes, ensuring smooth integration of new team members into the company culture and workflows. TalentMatch Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .

Hybrid schedule: Work 2 days a week from home! Phenomenal benefits and company culture! Duties and Responsibilities: Processing tax returns Aiding all staff members by producing letters, mailings, client financial information, etc. Handling inbound and outbound mail Reception duties including greeting visitors and answering phone calls This position requires some evening and Saturday availability during tax season.

**Laboratory Administrative Assistant** Location **NY-Buffalo (Depew)** Job Code **24-206-14A** # of openings **1** EMSL is seeking a **Laboratory** **Administrative Assistant** in **Depew, NY**. This is an administrative support position for the laboratory manager and the analysts. It will oversee the shipping, receiving, distributing, and logging in of samples. **Responsibilities include but are not limited to:**Receive environmental samples and enter Chain of Custody into LIMS system Accepts shipping and handling items received by the laboratory from clients Mail reports and invoices to clients Distribute samples to analysts once logged into LIMS system Review paperwork for all incoming samples to ensure completeness and correctness Inspect samples to ensure sample integrity is retained and that the packaging is not compromised Make sure all samples are placed in the proper storage area to await analysis Generate analytical reports and enter data produced by analysts into the computer system for the production of the final, client ready report Ensure the final report is prepared within the required time frame and that the results are reported to the client in a timely manner Create and file final reports and invoices Create new job/projects using proprietary database software Answer high volume phone calls and interface with clients Assist with customer service client questions via phone and e-mail Act as a liaison between clients and laboratory staff Clerical duties such as answering phones, filing, faxing, assisting clients, scanning, and mailing as necessary **Requirements:** High School Degree or equivalent Two to three years Office, Customer Service, Call Center experience required Science Background is desirable i.e. science education background or laboratory experience Must have excellent computer skills Must be proficient in MS Office especially Excel and typing Must have excellent communication skills with the ability to interact professionally with clientele Willing and able to work in a fast-paced environment and multi-task Must be able to prioritize work assignments Must be organized and have attention to detail Must be able to stand and sit for various lengths of time **Available Shift:** Monday to Friday 9:30 a.m. to 6:00 p.m. EMSL offers full time benefits: medical, dental, 401(k), voluntary benefits, paid time off, holiday pay and FSA The pay range for this position is $16.00 to $17.00 per hour. To find out more about EMSL Analytical, Inc. please visit our website at: ************ EOE including Veterans and Disabled

The Plumber, Heating and Cooling is looking for an office assistant to be responsible for a wide variety of tasks in our office. You will be tracking incoming phone calls and other communications to see what marketing source generated those calls, following up to make sure calls and emails were made from our office staff, sending out emails through a third-party email platform, and going onsite with technicians to take photos and videos for marketing purposes. For you to be selected as a candidate, you will need the ability to write clearly and be proficient with word processing applications. A pleasing personality with strong communication skills is also highly valued. ****Office Assistant Responsibilities**** * Tracking calls and other communications. * Sending out email blasts * Take photos and videos for marketing purposes * Managing filing system. * Recording information as needed. * Greeting clients and visitors as needed. * Updating paperwork, maintaining documents, and word processing. * Helping organize and maintain office common areas. * Performing general office clerk duties and errands. * Organizing travel by booking accommodation and reservation needs as required. * Coordinating events as necessary. * Maintaining supply inventory. * Maintaining office equipment as needed. * Aiding with client reception as needed. * Experience as a virtual assistant. * Creating, maintaining, and entering information into databases. ****Office Assistant Requirements**** * Experience as an office assistant or in a related field. * Ability to write clearly and help with word processing when necessary. * Warm personality with strong communication skills. * Ability to work well under limited supervision. * Great communication skills. * Have a valid driver's license.

This is a continuous recruitment posting to fill current and future temporary part-time or full-time Office Assistant 1 (Keyboarding) positions for up to three (3) months. An Office Assistant 1 (Keyboarding) spends most of their work time performing keyboarding, data entry, chart compilation or arrangement, or tasks involving typing into computerized systems, including but not limited to: type, proofread, review, and correct correspondence, documents, records, and other written material; make appropriate corrections for format, accuracy, and validity; assist in gathering or compiling data for reports, graphs, charts, tables, or other products; create graphs, charts, or other visual aids to display data. May also prepare routine reports or assist others in the preparation of reports, following established guidelines. Salary = $16.36/hourly Required Qualifications Office Assistants 1 perform entry-level clerical and office support work, including processing transactions and maintaining records in a variety of organizational settings. Any given assignment may encompass a broad or narrow range of activities. Office Assistant 1 is a non-supervisory class found at nearly all State agencies. Preferred Qualifications Dependability and a good attendance record. Application Deadline Date Open Until Filled Yes Special Instructions to Applicant Applicants will only be contacted on an as needed basis for interviews. Please do not call to inquire about your application status. Applicants seeking a permanent appointment must pass a NYS Civil Service exam. For information on State examinations and a tentative schedule of upcoming examinations, visit the NYS Department of Civil Service website. Contact Person Contact Email Contact Fax Quick Link for Direct Access to Posting ******************************************* Equal Employment Opportunity/Affirmative Action Employer Buffalo State is an affirmative action/equal opportunity institution that subscribes to all federal, state, and SUNY legal requirements and does not discriminate against applicants, students, or employees on the basis of race, sex, ethnicity, national origin, sexual orientation, religion, age, disability, or marital or veteran status (Nondiscrimination Notice). Any violation of this policy should be reported to the Equity and Diversity Office, Cleveland Hall 415, **************. Buffalo State is a VEVRAA Federal Contractor. If you have any questions, please contact Jamie Warnes at ************************* or call **************. Background Investigation Statement All applicants are subject to a pre-employment background investigation. Our Pre-Employment Background Screening Policy is available at *************************************************************** Clery Statement Applicants interested in positions may access the Annual Security Report (ASR) for SUNY Buffalo State at ******************************* The ASR contains information on campus security policies and certain campus crime statistics. Crime statistics are reported in accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. Applicants may request a hard copy of the ASR by contacting the SUNY Buffalo State University Police Department at **************. New York State Executive Order 161 Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at ************** or via email at ***************. Further restrictions on using salary information in the hiring process appear in Labor Law §194-a.

Perks: * Online Mobile Courses * Flexible Scheduling * Paid Training for Career Advancement * Opportunity to Help People in Times of Need * Aggressive Competitive Wages * 401K With Company Match * Paid Time Off Company and Culture: PuroClean, a leader in emergency property restoration services, helps families and businesses overcome the devastating setbacks caused by water, fire, mold, biohazard, and other conditions resulting in property damage. We operate with a 'servant-based leadership' mindset and seek to create an environment where our team members can grow both professionally and spiritually through serving our customers, communities, and each other. Job Position Description: With a 'One Team' mentality, perform all office administrative tasks related to customer calls, job management and tracking, scheduling of jobs, and customer satisfaction activities. Perform basic accounting duties relating to accounts receivable, accounts payable, payroll, and banking. Perform general office duties, such as drafting correspondence, filing, and creating reports. All administrative work is processed and documented accurately and timely. Customers, Centers of Influence, Production Team, Marketing Reps/Estimators, and the Office Manager/Owner are communicated to in a timely and accurate manner. Customer satisfaction is maintained at a high level. Processing of accounts payable and receivables are current. All files and reports are maintained and provided as required. All administrative tasks are completed assigned. A PuroClean administrative assistant takes pride in going above and beyond customer expectations in their times of need by providing a world class level of service which sets up apart from our competitors in the industry. Responsibilities: * Address and manage customer needs and concerns, notify management and ownership as needed * Answering calls, providing customer service and documenting messages * Preparing and maintaining job documentation to brand standards * Management of compliance documentation, business resume and national account programs * Weekly collection of accounts receivable and reporting to management * Maintaining inventory of office supplies, cleaning products and all office related materials * IT support, facilitating weekly computer backups, software upgrades and organization * Supporting marketing efforts and continuing to grow personally and professionally in the business Qualifications: * Ability to communicate clearly and effectively with a genuine interest in people. Representing the brand with honesty, integrity, and professionalism * Aptitude with handling customers, showing patience, empathy, and clarity of 'message' * Skilled with organization, record keeping and close attention to detail * Respect for safety and brand identity guidelines. Ability to present yourself professionally * Talent in identifying and maximizing opportunities to build relationships with teammates, clients, and customers to create win-win situations and support the business.