Administrative Assistant Jobs in Calera, AL

Title: Administrative Assistant Pay Rate: $30/hr depending on experience Long-term contract: 2 year contract 1/6 start date 40 hours/week, M-F Onsite Looking for someone with 5-10+ years of experience ---------------------------------------- The Administrative Assistant will perform administrative and office support activities for multiple professionals, including managers, managing directors, and partners. The role will also include fielding telephone calls, receiving and directing visitors, filing, scanning, copying, and placing meal orders. Strong calendar management, making travel arrangements, using various software, including word processing spreadsheets, databases, and presentation software, reading, analyzing, and proofing documents, emails, presentations, etc. needs the ability to learn tasks quickly, pay attention to detail, and keep up with a fast-paced working environment. Ability to organize a daily workload by priorities and must be able to meet deadlines in a fast-paced, rapidly changing environment. A proactive problem-solving approach is required, as well as strong decision-making abilities and professional-level verbal and written communication skills.

About the Opportunity: Our client, a dynamic company in [industry/sector], is seeking an organized and detail-oriented Administrative Assistant to join their team. This position offers a pathway for career growth and could evolve into an Account Manager role for the right candidate. If you thrive in a fast-paced environment and enjoy working with data and systems, this is an excellent opportunity for you! Key Responsibilities: Perform accurate and efficient data entry. Utilize Microsoft Excel to create pivot tables, sort and organize data, and capture dollar amounts. Organize and maintain records to ensure data accuracy and accessibility. Collaborate with team members to support administrative tasks and ensure smooth office operations. Preferred Skills and Qualifications: Proficiency in Microsoft Excel, including creating pivot tables and sorting/organizing data. Experience with QuickBooks is a plus. Familiarity with Salesforce is a plus. Strong organizational skills and attention to detail. Excellent communication and interpersonal skills. What Our Client Offers: A supportive, laid back and collaborative work environment. Opportunities for professional growth and development. The potential for this role to transition into an Account Manager position based on performance. How to Apply: If you're ready to bring your administrative skills to a company that values growth and excellence, we'd love to hear from you! Please submit your resume and a brief cover letter highlighting your relevant experience. About Talon Hiring Solutions: At Talon Hiring Solutions, we specialize in connecting talented individuals with companies that value their skills and expertise. We are committed to creating opportunities for growth and success for both our clients and candidates.

At SIM, we thrive when our people thrive. We are currently looking for an executive assistant to be a supportive force who empowers our senior leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. This person should have experience working in an office environment (although this role is currently remote), performing administrative duties, and providing support to senior executives. Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations. Objectives of this role Primarily support the U.S. based senior executive team and provide additional support to the non-U.S. based CEO, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently Maintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external resources to expedite workflows Manage communication with employees by liaising with internal and external executives on various projects and tasks Plan and orchestrate work to ensure that senior executives' priorities are met, organizational goals are achieved, and best practices are upheld Responsibilities Manage professional and personal scheduling for senior executives, including agendas, mail, email, phone calls, client management, and other company logistics Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives As requested, manage senior executives' travel logistics and activities, including accommodations, transportation, and meals Provide administrative and office support, such as typing, spreadsheet creation and maintenance of filing system and contacts database Maintain professionalism and strict confidentiality with all materials Organize team communications and plan events, both internal and off-site Required skills and qualifications Four or more years of experience in an administrative role reporting directly to upper management Excellent written and verbal communication skills Strong time-management skills and an ability to organize and coordinate multiple concurrent projects Proficiency with office productivity tools and an aptitude for learning new software and systems Flexible team player, willing to adapt to changes and unafraid of challenges Ability to maintain confidentiality of information related to the company and its employees Preferred skills and qualifications Experience in overseeing budgets and expenses Experience in developing internal processes and filing systems

About Us We are a $5 million marketing consulting and advertising agency specializing in the B2B space. We leverage the EOS framework to drive operational excellence and sustainable growth. As the CEO, I am seeking a highly skilled and experienced Executive Assistant to serve as my right hand, enabling me to focus on strategic growth while ensuring day-to-day operations run smoothly. Role Summary The Executive Assistant will provide high-level administrative and operational support, collaborating with the CEO and leadership team to ensure organizational goals are met. This role is ideal for someone with a strong background in the advertising agency space who seeks a flexible, part-time position. Key Responsibilities Administrative Support: Manage the CEO's calendar, emails, and correspondence. Schedule meetings, coordinate travel, and prepare reports. Leadership Team Support: Assist with the implementation of EOS principles, including coordinating meetings, tracking “Rocks,” and maintaining accountability. Content Creation: Draft, edit, and manage content for blogs, social media, and other communications. Sales Enablement: Support sales follow-up efforts and CRM management. Startup Assistance: Provide operational and marketing support for a new business venture. HR and Legal Coordination: Oversee hiring, onboarding, and compliance documentation in collaboration with external partners. Banking and Financial Oversight: Manage routine banking tasks, monitor budgets, and liaise with financial advisors. Project Management: Coordinate cross-departmental initiatives and track progress on deliverables. Qualifications 10+ years of experience in executive assistant or operations roles, preferably within an advertising or marketing agency. Deep understanding of B2B marketing principles and agency operations. Proficient in managing complex calendars, emails, and task prioritization. Exceptional organizational skills and attention to detail. Strong written and verbal communication abilities. Experience with HR, legal, and financial processes. Familiarity with EOS (Entrepreneurial Operating System) preferred. High level of discretion, integrity, and trustworthiness. Why Join Us? Flexible work hours (20-30 hours/week). Opportunity to contribute to high-level strategy while staying hands-on. Collaborative, entrepreneurial culture. Compensation: Competitive hourly rate commensurate with experience. How to Apply: Submit your resume and a brief cover letter detailing your experience and interest in the role. We are seeking a seasoned individual with significant industry experience, but without the expectations or compensation of a Chief of Staff. Ideal Candidate: Experience: 10+ years in administrative or operational roles, ideally in the advertising, marketing, or a related industry. Familiarity with B2B operations, project management, and executive support. Exposure to the EOS (Entrepreneurial Operating System) framework is beneficial. Skills: High-level organizational and time management capabilities. Strong written and verbal communication skills. Comfort with financial basics, such as handling budgets and expense tracking. Proficient in modern tools such as CRM systems, project management software (e.g., Workamajig), and office productivity suites. Attributes: Trustworthy and able to handle sensitive information. Self-motivated, with a track record of taking initiative. Flexible and adaptable, capable of balancing varied tasks.

GSE Workforce Solutions, is currently working with a major client who are looking to hire an Administrative Assistant (Real Estate) on a long-term contract basis located in Birmingham, AL, starting ASAP! This position is based on site at their local facility. Position: Administrative Assistant (Real Estate) Worksite: Birmingham, AL (Local candidates only) Scheduled Contract Duration: (6-months to 1-year) Description: 1) Proficient typing, computer skills and computer software (i.e., Word, Excel, Access, Outlook, PowerPoint, etc.) experience is strongly preferred. 2) Ability to learn company's software systems including Versatile Enterprise, RMS, and others. 3) Ability to learn company's processes and procedures as needed. 4) Excellent written and verbal communication skills. 5) Ability to interface with company personnel, vendors and other parties connected with the company. 6) Experience working in a fast-paced environment and a proven ability to successfully handle multiple tasks at the same time is strongly preferred. 7) Ability to use various scanners and software to upload and associate files in data base. 8) Must have a High School Diploma and 3+ years related experience Additional Information: Working in office M-F, normal business hours. Will use Versatile Enterprise (File indexing system. Must pass proficiency test to use.)

Acuren is currently recruiting for Level II Radiographers (CR/DR a plus) to support operations for Birmingham AL and Augusta GA locations. SIGN ON BONUS AND RELOCATION AVAILABLE FOR QUALIFIED APPLICANTS Responsibilities Set up and calibrate nondestructive testing equipment Conduct tests to ensure quality or detect discontinuities (defects) using NDT methods of inspection Establish techniques for proper examination of objects under inspection, ensuring strict adherence to safety regulations Apply testing criteria in accordance with applicable specifications or standards and evaluate results Interpret radiographs, cathode ray tube (CRT) or digital readouts, conductivity meters and visual indicators Organize and report test results Perform specialized inspections May instruct and supervise others Perform other job-related tasks as assigned by management Requirements High School Diploma or equivalent Some college preferred Certified Level II Technical background in NDT methods and procedures Demonstrated ability to effectively perform assigned NDT tasks and interpret results of inspections Knowledge of NDT equipment Experience in report writing Benefits Competitive salary Medical, dental, vision, and supplemental insurance 401K Plan Paid Holidays Paid Time Off Company Overview Acuren is a trusted, single source provider of technology-enabled asset protection solutions used to evaluate the structural integrity of critical energy, industrial and public infrastructures. Committed to delivering a Higher Level of Reliability , Acuren provides an unrivaled spectrum of capabilities including inspection, traditional and advanced NDE/NDT, failure analysis, rope access, materials engineering, field engineering, reliability engineering, drones, robotics, V-Deck and condition-based monitoring services. Our work is critical to the integrity and safety of industrial firms, including petroleum refinery, pipeline, power generation, pulp & paper, mining, pharmaceutical, aerospace and automotive industries. Acuren employs over 4,000 dedicated professionals supporting the mechanical integrity and inspection programs of the world's largest industrial segments. Acuren is a market leader. Our formula for success is straightforward: be capable locally, with certified and well-equipped personnel supported by trained, experienced leaders. Continuing to build on a strong heritage of safety, quality and professionalism, Acuren strives to maintain incident free work environments, pursues advanced technical developments, and supports reliability programs that are valued by clients and employees. #LI-BE1

Duties and Responsibilities: Makes arrangements for meeting and trainings, as needed Provide quality customer service Serves as the contact person for the Behavioral Health Department/SUD Program Screen calls, emails, and other correspondence sent from reception Manage multiple clinical and meeting calendars for Director of Behavioral Health, Social Service Coordinator, and SUD Coordinator Functions as administrative support for Director of Behavioral Health and SUD Coordinator Organize, maintain, and file digital files and records Prepare and edit correspondence, reports, spreadsheets, and presentations Complete special projects as assigned Assisting with other overflow work as directed by the Director of Behavioral Health Prompt, Regular attendance at the office Prioritize conflicting needs; handle matters expeditiously, proactively, and follow through on projects to successful completion, often with hard deadlines and quick turnaround times. Manages MAT Referral Spreadsheet to ensure accuracy and up-to-date information Schedules suboxone intake and MAT Clinic appointments for all CMC locations (Centerville, West End, Bessemer) Contacts behavioral health patients on behalf of the Director and SUD Coordinator, as needed Maintains registries (suboxone, behavioral health, School based health referral, psych consult, mental health hotline) for the Director of Behavioral Health Receives and processes referrals for the Behavioral Health Department Completes monthly medicaid verifications for patients enrolled in the Ryan White Program Inputs Ryan White Data in monthly/quarterly reports, update spreadsheets as needed Assist in scheduling Ryan White patients for initial intakes, follow ups and missed appointments Any other duties as assigned by the Director of Behavioral Health, Social Service Coordinator, and SUD Coordinator Required Skills: Knowledge of behavioral health and social work concepts Excellent organizational, interpersonal and communication skills Strong computer and internet research skills, including high comfort level with office software products (such as Google Apps, Microsoft Office, Adobe) Project coordination experience Ability to work well with various levels of internal management and staff as well as outside vendors and clients High level of flexibility and willingness to help with the daily tasks

+ Experience managing calendars, inbox, and incoming calls. + Experience with timekeeping, expense reporting, arranging travel, and coordinating meetings. + Ability to manage calendar, travel, inbox, and incoming calls with minimal distractions. + Ability to confidentially screen emails, upon request, and the ability to proactively prioritize the handling/processing of requests. + Demonstrated proficiency using Microsoft Office products and Tools (Word, Excel, Power Point, Access, Outlook, OneNote and Teams). + Past experience supporting Client. + Experience with MAXIMO and Client ORACLE systems. + PowerPoint presentations. + Demonstrate proficiency to learn Client applications for invoice, expense, timekeeping, and procurement needs. + This role will support the Director, 4 Managers, as well as individuals within the organization. **About US Tech Solutions:** US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit *********************** (*********************************** . US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Our organization is looking for an Administrative Assistant to deal with the workplace hullabaloo, keep up with complex timetables, oversee staff and handle obligations for top management. We are searching for a person who is proficient in administration support and open to work with the diverse team. Responsibilities Manage the work process by allocating assignments to other regulatory employees. Expertise in preparing reminders, messages, and reports when required. Provide assistance with training of staff individuals and new employees. Implement and screen programs as coordinated by the administration and see the projects through to consummation. Respond to inquiries and calls for all kind of information related to the organization. Expect to provide assistance with other administrative duties. Maintain PCs, fax and photocopy machines. Maintain supplies of office by checking stock and request different items when required. Requirements Bachelor's degree in any discipline. Proven 2 year experience of working as Administrative Assistant Proficient in MS Office. Capable to analyze and operate workplace practices to enhance productivity. Ability to handle multiple tasks at a time. Exceptional organization, analytical and communication (oral and written) skills Detail oriented and an excellent problem solver.

BFGoodrich Tuscaloosa Manufacturing in Tuscaloosa, AL is looking for an organized and well-presented executive administrative assistant to join our 7 person strong team in performing administrative tasks such as greeting visitors to the office, making travel arrangements for executives and responding to emails or phone calls. To be successful as an executive administrative assistant you must have excellent verbal and written communication skills and the ability to perform multiple tasks within set deadlines. A good executive administrative assistant has excellent computer skills and a well-presented appearance. Responsibilities Preparing financial statements, reports, memos, invoices letters, and other documents. Answering phones and routing calls to the correct person or taking messages. Handling basic bookkeeping tasks. Filing and retrieving corporate records, documents, and reports. Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives. Helping prepare for meetings. Accurately recording minutes from meetings. Greeting visitors and deciding if they should be able to meet with executives. Using various software, including word processing, spreadsheets, databases, and presentation software. Reading and analyzing incoming memos, submissions, and distributing them as needed. Making travel arrangements for executives. Performing office duties that include ordering supplies and managing a records database. Experience as a virtual assistant. Opening, sorting and distributing incoming faxes, emails, and other correspondence. Provide general administrative support. Qualifications Proven experience as an executive assistant or other relevant administrative support experience. In-depth understanding of entire MS Office suite. High school diploma. Ability to organize a daily workload by priorities. Must be able to meet deadlines in a fast-paced quickly changing environment. A proactive approach to problem-solving with strong decision-making skills. Professional level verbal and written communications skills. We are looking forward to reading your application.

To serve as assistant and confidential secretary to the divisional Vice President. Responsibilities Performs a full range of secretarial and administrative office support work of considerable difficulty requiring the application of technical/administrative knowledge and the exercise of initiative, independent judgment and decision making, resolving administrative problems; performing related work as assigned. Provides and/or coordinates administrative/technical office duties, composes public information documents and correspondence for review/signature. Prepares selected reports, reviews and checks documents, records and forms for accuracy, completeness and conformance with applicable rules and regulations. Coordinates the collection, organization and flow of various types of information internal and external with other departments, organizations and entities using appropriate formats, skill and knowledge. Establishes and maintains complex manual and/or automated filing systems. Serves as technical support to professional staff by researching and compiling information, preparing documents, conducting inquiries and responding to inquiries pertaining to selected work activities or projects; schedules and coordinates meetings, interviews, appointments and or other similar activities, including coordinating travel and lodging arrangements, prepares, transcribes, composes and distributes agendas, meeting material and/or minutes of meetings. Provide support activities such as answering telephones, assisting and resolving problems and inquiries of visitors, review and control incoming and outgoing correspondence and follow up on operational commitments. Information and record management including tracking, auditing and reporting to appropriate sources. Initiates and maintains records of expenditures; prepares purchase requisitions and payment of invoices; collects and compiles statistical, financial and other information for special or periodic reports, requisitions supplies, printing, maintenance and other services as needed. Other duties or tasks as assigned and necessary for the proper function and flow of the departments. DCH Standards: Maintains performance, patient, and employee satisfaction and financial standards as outlined in the performance evaluation. Performs compliance requirements as outlined in the Employee Handbook. Must adhere to the DCH Behavioral Standards including creating positive relationships with patients/families, coworkers, colleagues and with self. Requires use of electronic mail, time and attendance software, learning management software and intranet. Must adhere to all DCH Health System policies and procedures. All other duties as assigned. Qualifications High School graduate or equivalent; previous office experience; computer knowledge and skills required; Must possess or acquire with in 3 months of hire the ability to utilize Basic Microsoft Office skills required in Word, Excel, Power Point and Outlook Requires typing, verbal and written communication skills; able to operate a variety of office equipment to include but not limited to fax, copier, scanner, telephone, calculator, computer, etc. Must be organized and possess the ability to prioritize and multitask. DCH Skill Requirement Must be able to read, write legibly, speak and comprehend English. Physical Able to stand, walk, kneel, sit and stoop. Able to lift 10 pounds. Able to tolerate prolonged periods of sitting. Vision and hearing normal or corrected to within normal range. Psychological Frequent contact with others: deals with internal and external customers, face-to-face discussions, email and telephone communications. Possible dealings with unpleasant or angry people, public speaking, and conflict situations/resolution. DCH Standard Physical presence onsite is essential. Hearing and vision must be normal or corrected to within normal range. Able to perform the duties with or without reasonable accommodation.

Full-time, Contract Description Who we are: The EDAG Group is a globally leading, independent engineering services provider that combines excellent engineering with the latest technology trends. With a global network of some 60 branches, the EDAG Group realizes projects in the Vehicle Engineering, Electrics/Electronics and Production Solutions segments. Drawing on more than 50 years of engineering experience, EDAG's proprietary 360-degree development approach has become a hallmark of quality in the holistic development of vehicles and smart factories. The company's interdisciplinary expertise in the areas of software and digitization provides it with crucial skills to actively shape dynamic transformation processes as an innovative partner. With an interdisciplinary team of around 8,600 experts, the EDAG Group develops unique mobility and industrial solutions for customers that include the world's leading automotive and non-automotive companies. The company is listed on the stock exchange since 2015 and generated revenues of € 796 million in 2022. This is how you will grow: Under general supervision, this position performs a variety of general administrative and secretarial task of moderate complexity and scope to relieve Senior Manager of administrative details. Execute or initiate implementation of administrative practices and procedures determined by, or in conjunction with others Prepare and check agenda for meetings, attending staff and/or conference meetings as directed and prepare the minutes of the meetings as required Perform administrative functions required by the Vice President in the execution of their duties Provide knowledge and assistance to other staff members in order to assist smooth operations Perform filing of company information Communicate information between the Vice President and staff members verbally and/or in writing Prepare and coordinate the flow of communication Arrange for conference, seminars, meetings and agendas, prepare travel requests, make transportation and hotel arrangements for the administrative staff and for member company executives when requested Contact and communicate with German counterparts and executive offices Coordinate travel schedule for the Vice President, as well as, coordinate the daily calendar in order to facilitate important dates, eliminate potential conflicts, and allow time for normal duties Perform safe work practices and participate in trainings and safety programs in a positive and proactive way by following safety rules, procedures, regulations, standards, and laws Report all unsafe acts, conditions, and injuries to supervisor and Human Resources Work safely 100% of the time Requirements This is how you will take us forward: Minimum of an Associate's degree in Business Administration or equivalent combination of work experience Minimum of five (5) years of relevant professional experience in an Administrative Assistant function Experience in a Manufacturing Plant preferably within the automotive industry Administrative assistants must maintain a professional demeanor in all situations and be able to withhold confidential information. Must be flexible, have excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors. Excellent Power Point and Excel skills required. Preferred Skill - Good language skills in German

Job Description: The Administrative Assistant provides administrative and secretarial support for the office under direct supervision of the Office Manager Benefits/Perks Competitive Compensation Paid Time Off Career Growth Opportunities Job SummaryWe are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities Answer incoming phone calls and route them to the appropriate person Schedule appointments and maintain calendar Organize meetings and take accurate minutes Write emails, memos, and letters and distribute them appropriately Contribute to company reports Maintain an organized filing system Develop, update, and maintain relevant office procedures Intake of client inquiries, including consulting with the caller to gather data or send information to the potential client, log inquiry into system and alert proper staff of potential client Build and maintain client and employee files according to state and agency regulations Collect and process new client information Qualifications High school diploma/GED required, Associate's degree or administrative training is preferred Previous experience as an Administrative Assistant or in a similar position Familiarity with standard office equipment such as printers and fax machines Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint Highly organized with excellent time management skills and the ability to prioritize projects Be professional in appearance, phone and office etiquette Able to handle confidential and non-routine information Professional caregivers go by many names: homemakers, home care aides, home health aides, certified nursing assistants, personal care assistants, direct care workers. No matter the name, what they all have in common is a calling to care for people in the comfort of their own homes. This agency is independently owned and operated. Your application will go directly to the agency, and all hiring decisions will be made by the management of this agency. All inquiries about employment at this agency should be made directly to the agency location, and not to Home Care Evolution Corporate.

Skills : Computer Skills (scan, copy, and move files) Detail Oriented Ability to maintain confidentiality General Administrative Support: Perform clerical duties such as filing, typing, copying, binding, scanning, and faxing. Manage and maintain office filing systems, both electronic and physical. Handle incoming and outgoing correspondence, including emails, letters, and packages. Scheduling and Coordination: Schedule and coordinate meetings, appointments, and travel arrangements. Prepare meeting agendas, take minutes, and distribute to relevant parties. Assist in organizing company events, conferences, and other functions.

As a member of our hospitality team, the primary role of a Banquet Administrative Assistant is to provide efficient administrative support to the Banquet department, help streamline operations, and assist the Maitre d' to ensure a smooth operation of banquet services. This role is responsible for securing Banquet Event Orders for scheduling purposes, processing and posting banquet checks, and following closing procedures. This role will also update the Banquet checks daily, maintain office supplies inventory, and order additional labor from staffing agencies when required. This role requires excellent organizational and time management skills, strong attention to detail, effective communication abilities, and proficiency in various software and office tools. * Efficiently and knowledgeably operate NGS (Next Generation System), a specialized software used for managing banquet operations. * Secure Banquet Event Orders (BEOs) for scheduling purposes, ensuring that all event details are accurately recorded. * Follow closing procedures diligently, ensuring that all aspects of banquet events are handled smoothly and professionally. * Update and process Banquet checks daily with actual guest counts, and promptly make any necessary additions or deletions to maintain accurate records. * Collaborate with the Maître d to review closing procedures and accounts as needed, addressing any discrepancies or issues that may arise. * Maintain effective communication with the Sales/Catering staff to obtain up-to-date scheduling information and promptly address any changes or adjustments. * Produce comprehensive Progress Reports on a weekly basis, tracking budgeted versus actual performance to provide valuable insights for improvement. * Attend Banquet Event Order (BEO) meetings as required, contributing insights and ensuring a smooth flow of information. * Monitor and maintain office pars, proactively ordering supplies when needed to support efficient banquet office operations. * Utilize systems effectively to input daily event information, keeping it up-to-date and making necessary edits when required. Renaissance Birmingham Ross Bridge Golf Resort and Spa is widely recognized as one of the finest resorts in the Birmingham area and all of central Alabama. Affectionately known as "The Castle", the resort has recently undergone a beautiful renovation, a pool expansion, and the onsite golf course is the fifth-longest course in the world and a destination for golfers from around the world. The event spaces include 18 event rooms, over 25,000 feet of space, and a capacity of over 1,000 in the largest room. The resort hosts a wide array of weddings, corporate meetings, social events, and much more! As a part of the PCH Hotels & Resorts portfolio, Ross Bridge associates enjoy a comprehensive benefit package and a wide array of perks and discounts, including: * Full health, dental, and vision coverage including both FSA and HSA options, * 401k with matching * Hotel, F&B, golf, and retail discounts throughout the company properties * Worldwide Marriott discounts * And much more! Join the PCH Hotels & Resorts team, where we believe in providing "hospitality with heart & soul"! **Qualifications** **Skills** **Behaviors** **:** **Motivations** **:** **Education** **Experience** **Licenses & Certifications** Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Administration - Birmingham, Alabama **Job Title** Administrative Assistant **Job Summary**Our Administrative Assistant will work closely with our Administrative Team to provide support across the clinic. They will answer phone calls, greet visitors, respond to emails, manage calendars, order and maintain office supplies and support the administrative team. **Schedule** Full-Time M-F 8a-5p **Education Requirements** High School Diploma or Equivalent **Knowledge, Skills, Abilities and Competencies:** * Advanced computer skills * Advanced experience with Microsoft Office Programs (Excel, Word, PowerPoint) * Inventory management, including ordering and maintaining supplies * Excellent communication skills both verbal and written * Excellent customer service skills * Excellent organizational skills * Excellent listening skills **Preferences*** **If you possess any of these preferences, please include them in your answer below** * Prior experience in healthcare or related field preferred but not required * Bachelors degree preferred but not required Location Birmingham, Alabama Minimum Experience Entry-level

Summary This position is located within the Department of Veterans Affairs (VA), Veterans Health Administration (VHA), Veterans Integrated Service Network (VISN) 7, VA Birmingham Health Care System, within the Office of the Medical Center Director. This announcement is for a Temporary Promotion/Detail Not To Exceed one (1) year. This detail could become extended or permanent without further competition. Responsibilities Major duties include but not limited to: Plans, coordinates, supervises, and directs various administrative and health related services. Responsible for the development of plans, programs, direction, and monitoring of clinic and health plan management. Performs financial management and resource decision making analysis, ensuring operational spending and resources stay in balance. Exercises full authority for establishing priorities for healthcare operations and allocating available resources accordingly. Exercises a full range of managerial and supervisory authorities and responsibilities which include: (a) prioritizing major work efforts;(b) evaluating the performance of the service level management teams; (c) giving advice, counsel, or instruction; (d) interviewing and tentatively selecting candidates for key centralized positions, and recommending appointment, promotion or reassignment involving such positions; (e) hearing and resolving appropriate complaints and grievances; (f) effecting disciplinary measures, recommending action to higher level officials; and (g) identifying and providing management development and training needs of key staff members. Responsible for promoting the understanding of the health care delivery system's mission within the local community and proactively advising both of benefit and/or hospital changes and information. Lead facility implementation and oversight of President's/VA/VHA/VISN initiatives includes but not limited to Strategic Planning, High Reliability Organization, ICARE, Modernization, Veteran Experience, Whole Health and / or Community Care. Directs analysis and evaluation of health care delivery quality and effectiveness and ensures provision of health care services that complies with all accrediting agencies. Performs other duties as assigned. Work Schedule: Monday - Friday 8:00am - 4:30pm. Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Health Systems Administrator (Assistant Director) DETAIL/PD99901S Relocation/Recruitment Incentives: May be authorized. Critical Skills Incentive (CSI): Not Approved. Permanent Change of Station (PCS): May be authorized only if position is made permanent. Requirements Conditions of Employment You must be a U. S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 01/16/2025. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-14 position you must have served 52 weeks at the GS-13. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Individual Occupational Requirement (IOR): An IOR is a basic requirement that must be met in order to qualify for the 0670 occupational series. Education must be accredited by an accrediting body recognized by the U. S. Department of Education at the time the degree was obtained. Education: Undergraduate and Graduate Education with major study in hospital administration, public health administration, or related fields such as business or public administration with course work in health care administration. NOTE: You will be required to provide a copy of your transcript ~OR~ Experience: Progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field. This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities. Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following: Missions, organizations, programs, and requirements of health care delivery systems; Regulations and standards of various regulatory and credentialing groups; and Government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurement. Applicants must also possess: Management ability to delegate authority, evaluate and oversee people and programs, recognize and adapt to changing priorities; and Knowledge of the interrelationships and interdependencies among various medical and administrative services and programs. ~OR~ Successfully completed an agency-sponsored on-the-job training program that may be substituted for qualifying experience, provided it included a formal individualized training plan. Such a training program must have been conducted in an operating health care system and included: Assignments providing a knowledge of basic health system administration philosophies, practices, and procedures, and basic government administrative policies and requirements; Practical assignments providing an opportunity to apply health system administration skills and principles (as the individual progresses, work assignments must be characteristic of the grade level to which he or she is assigned); and Oversight by an experienced health system administrator with periodic evaluation of the individual's progress and appropriate adjustment of the training program. NOTE: Any and all claimed experience must be outlined in the content of your resume. In addition to the above IOR requirement, you must also meet the specialized experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-13 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field. This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities. Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following: (1) Missions, organizations, programs, and requirements of health care delivery systems; (2) Regulations and standards of various regulatory and credentialing groups; and (3) Government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurement. Applicants must also possess: (1) Management ability to delegate authority, evaluate and oversee people and programs, recognize, and adapt to changing priorities; and (2) Knowledge of the interrelationships and interdependencies among various medical and administrative services and programs. At this level, applicants would provide executive leadership with insight in establish organizational structures that are efficient, cost effective, support desired grade levels, and facilitate career development; work on the development of a balanced financial plan designed to meet realistic needs of the facility and the network; establish and maintain public relations with a variety of institutions and groups; apply performance standards to measure program performance and health care activities are meeting established goals and objectives; and plan and execute major projects concerned with the analysis and evaluation of programs and operational effectiveness. You will be rated on the following Competencies for this position: Administration and Management Financial Management Human Capital Management Organizational Performance Analysis Partnering Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e. g. , Peace Corps, AmeriCorps) and other organizations (e. g. , professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Work is sedentary. There are no special physical demands. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at ************ opm. gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education There is no educational substitution at this grade level. Additional Information This job opportunity announcement may be used to fill additional vacancies. Pursuant to VHA Directive 1193. 01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i. e. , medical, religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.

Job Details Camp Cosby - Alpine, ALDescription General Functions: In accordance with the Christian principles of the YMCA, this summer position involves assistance with office work, filing, speaking with parents and managing paperwork. The Administrative Assistants helps with daily office tasks and manages camper forms. The Registrar Administrative Assistant responsibilities cover camper registration, forms and documents, and parental communication. The Summer Office Administrative Assistant responsibilities contribute to the needs of the Sr. Program Director and Program Coordinator. Know How: 1. Belief in the YMCA Mission and sets an example of high moral standards, Christian character and values. 2. An attitude of teamwork and enthusiasm of service to others. 3. Prior experience with children in camping or related youth work. 4. Prior experience with computer work, including, but not limited to Google Drive, online databases and generating reports. 5. Physical ability to cover entire campgrounds and participate in all camp activities. 6. Ability to positively work with staff from different backgrounds. 7. Know all Camp Cosby and YMCA of Greater Birmingham policies and procedures, adhere to these policies and assure all staff adhere to these policies. 8. Must be able to obtain CPR/First Aid certifications. 9.. Must be 18 years of age or older Principle Activities: 1. Attend applicable staff meetings. 2. Manage camper forms. 3. Sort and distribute staff and camper mail. 4. Complete daily reports. 5. Maintain a clean and professional office environment. 6. Manage check out day. 7. Manage camper emails. 8. Have all tasks done on time and in an orderly fashion. 9. Work with our online camper database, Google Docs and be able to print necessary reports. 10. During check in and check out: sign campers in, speak with families, confirm forms are gathered and final payment is made before the camper is sent to their cabin. Employees and volunteers who directly supervise children and teens will: 1. Adhere to policies related to boundaries with children and teens. 2. Attend required abuse risk management training annually. 3. Adhere to procedures for managing high-risk activities and supervising children and teens. 4. Report suspicious or inappropriate behaviors and policy violations. 5. Follow mandated abuse reporting requirements. Effects on End Result The effectiveness of this position can be measured by an Administrative Assistant who shows an aptitude to assist and learn in an attitude of enthusiasm of service to others providing a positive image of Camp Cosby and the YMCA.

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. This is a mid-senior level role supporting the Electric Utility industry for a contract period of 2 years. Responsibilities Handle and coordinate active calendars Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualifications Bachelor's degree or equivalent experience 10+ years related experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite