Administrative Assistant Jobs in California

At Chevron Stations Inc (CSI), we sell gasoline and convenience products at our retail stations. We are looking for hard working people who value safety, enjoy working as a team and have a positive work attitude. The perfect fit for our team are individuals who are self-motivated, dependable and able to work effectively & safely in a fast-paced environment while maintaining 100% total customer focus. Job Expectations: Assist Station Manager in the day-to-day operations of the retail facility. Maintain oversight of station operations and staff in the Station Manager's absence. Provide work direction, motivation and coaching to staff during shifts to ensure assigned tasks are completed in accordance with CSI's guidelines and expectations. Support and adhere to execution of established safety, security, quality guidelines, as well as all other CSI policies, procedures, practices, and programs. Respond to accidents or incidents in a professional and timely manner, including escalating to Station Manager or Business Consultant as appropriate. Understand the importance of and ensure all station employees comply with company wage & hour requirements. Support and adhere to CSI's cash/money handling and accountability processes. Preserve safety of self, fellow employees, and all others in the work location by utilizing the CSI Loss Prevention process. Role-model safe behaviors. Maintain courteous, professional contact with co-workers, customers, vendors and community at large. Reliable and predictable attendance. Perform all duties of Customer Service Representative (CSR) as needed. Principal duties include but are not limited to: Store Operations Provide work direction to staff during shifts to ensure station operations are covered including, but not limited to customer service, stocking, cleaning, and food-service. Assist with product inventory management. This includes but is not limited to: Coordinate with other stations to limit out-of-stocks in station across the zone. Follow CSI guidance to ensure correct volume and products in stores. Conduct mini-audits, as requested, to ensure accurate stock levels. Support and adhere to CSI's cash/money handling and accountability processes; comply with Loss Prevention processes; effectively utilize all transactional equipment (cash registers, electronic safe, lottery, fuel, phone card, EBT, and credit card, etc.) to efficiently process customer transactions. Provide assistance/training to CSRs as needed. Use, operate, clean, and maintain cleanliness of all food service equipment (coffee, fountain drink machine, frozen beverages, iced tea, hot dog grille, microwave, etc.). Provide assistance to CSRs as needed Inform Station Manager of any issues or concerns that might affect the store's customer service, safety record, profitability, or adherence to any Company's Policies and Procedures. Ensure self, station personnel and contractors on shift comply with CSI's safety standards; use appropriate personal protective equipment as required. Use various computer programs to support daily operations of the store. Complete daily/weekly administrative tasks regarding retail & gas sales, compliance, daily paperwork, deliveries, invoice processing, etc. In the absence of Station Manager, keep Business Consultant informed of station operations and issues. Perform job duties of a CSR and other duties as needed or assigned by Station Manager or Business Consultant. People Management Understand the importance of and ensure all station employees understand and comply with the company wage & hour guidelines. Support and role-model CSI's core values of safety, diversity, inclusion, integrity and trust. Job Specifications Skills and experience include but are not limited to: Required: Previous experience in a fast-paced retail, food service or fuel environment, including cash handling and customer service experience. Demonstrated experience operating a cash register, computer console, and other related equipment, tools and computer software programs & applications. Knowledge and application of proper sanitation and safety requirements associated with food storage and serving. Available to work a variety of hours, which may include early mornings, evenings, weekends, overnight shifts, and holidays, based on business needs. Ability to multi-task in fast-paced environment. Ability to handle challenging situations professionally, exercising good judgement. Ability to work both independently and in team settings. Strong interpersonal and verbal & written communication skills. High School graduate or equivalent and a minimum 21 years of age. Travel Rare, limited to required training, zone/district training or coverage for nearby stations. Physical demands include but are not limited to: Perform the following continuously throughout the shift: walking and standing, sometimes on hard and uneven surfaces, reaching, grasping and pushing buttons. Perform the following frequently throughout the shift: bending, stooping, pushing, pulling, reaching below waist. Continuously lift weights up to 10lbs; occasionally lift weights up to 35lbs. Follow the team-lift concept if objects are too heavy or awkward. Work safely with equipment that can create and hold very high temperatures while always using appropriate personal protective equipment. Periodic exposure to all outdoor conditions. Periodic exposure to cleaning supplies and chemicals, salt, spill absorbents, etc. Occasional exposure to walk-in coolers at 34 F. Must be at least 18 years of age or older to work in California and Oregon locations. Must be at least 21 years of age or older to work in Washington locations. Must be at least 21 years of age or older to work Graveyard shift from 10pm to 6am. Must be at least 21 years of age or older to work in Management positions. · Please note that the compensation and benefits listed below are only applicable for U.S. payroll offers. · The selected candidate's compensation will be determined based on their skills, experience, and qualifications. The compensation and reference to benefits for this role is listed on this posting in compliance with applicable law. USA based job position Visas will not be granted Benefits: · Full-time & Part-time shifts available · Direct Deposit with competitive weekly pay · Health & Wellness packages available for purchase · Education reimbursement program · Shift Differential Pay for select shifts and job titles · Management Bonus Program · Loyalty Service time Program · Commuter benefit Program Compensation Range: $19.28 - $28.92 Chevron Stations Inc. (CSI) is an Equal Opportunity / Affirmative Action employer. Qualified applicants will receive consideration for employment without regard to race, color, religious creed, sex (including pregnancy, childbirth, breast-feeding and related medical conditions), sexual orientation, gender identity, gender expression, national origin or ancestry, age, mental or physical disability (including medical condition), military or veteran status, political preference, marital status, citizenship, genetic information or other status protected by law or regulation. We are committed to providing reasonable accommodations for qualified individuals with disabilities. If you need assistance or an accommodation, please email us at ******************. Chevron Stations Inc. (CSI) is an Equal Opportunity / Affirmative Action employer. Qualified applicants will receive consideration for employment without regard to race, color, religious creed, sex (including pregnancy, childbirth, breast-feeding and related medical conditions), sexual orientation, gender identity, gender expression, national origin or ancestry, age, mental or physical disability (including medical condition), military or veteran status, political preference, marital status, citizenship, genetic information or other status protected by law or regulation. We are committed to providing reasonable accommodations for qualified individuals with disabilities. If you need assistance or an accommodation, please email us at ******************.

A reputable civil litigation firm, with locations across California, seeks a Litigation Secretary to join the Los Angeles team. The ideal Litigation Secretary will have 4 plus years of experience and be responsible for state & federal e-filing, editing & finalizing legal documents, calendaring, preparing TOA's & TOC's, etc. Familiarity with iManage, Westlaw or PACER is a huge plus. This role is hybrid after 90 days of employment and paying between $75,000 and $90,000 depending on experience. Please apply for immediate consideration. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Large, top tier law firm seeks Hybrid Litigation Secretary to work in its Los Angeles office, 2 days at home and 3 days in the office. Salary is up to $105k, possibly higher depending on skills and experience. Ideal candidate will have 5-10 years of stable experience supporting rainmakers at a mid to large size law firm. Secretary will serve as a facilitator of client communications and coordinator of client meetings as well as finance and billing-related tasks, time and expense entries, opening of new matters, creation and maintenance of client presentations; draft, format, proofread legal documents, including pleadings, motions, subpoenas, discovery requests, TOAs/TOCs, and correspondences; and ensure all documents comply with court requirements. Proficiencies: Microsoft Office including Outlook, Word, Excel and PowerPoint, Intapp Time, Chrome River, and iManage. Must have advanced knowledge and expertise in e-filing in both State and Federal courts and federal, state, and local court rules. For prompt, confidential consideration, please submit MS Word version of resume.

Executive Personal Assistant - Plutus Reports To: The Principal Work Schedule: Full Time, Hybrid Role (Primarily In-Person Initially) An established family office is seeking a highly meticulous and proactive Executive Personal Assistant to provide comprehensive support to a busy Principal. This role is critical to a multifaceted operation that ensures the smooth operation of the Principals' business and household affairs. The EPA will be at the forefront of orchestrating efforts that align with the Principal's vision for their personal life, business, and social impact. The successful candidate will handle detailed calendar management, coordinate extensive travel plans, manage communications, and oversee domestic staff and external vendors to maintain an efficient, organized, and welcoming home environment. The ideal candidate will be a highly organized, energetic professional who enjoys the administrative challenges of supporting business operations alongside the complexity of a bustling household. This role suits someone who thrives in a fast-paced, ever-changing environment and can anticipate the needs of the Principal while maintaining a calm, service-oriented demeanor. This is an opportunity to be more than an aide; it is a call to be a strategic ally who shares in the Principal's journey. You will be expected to operate with considerable confidentiality and discretion, as both are paramount in all circumstances surrounding the family, their businesses, and their guests. This full-time position is based in the San Francisco Bay Area and offers hybrid work flexibility after an initial period where you will be expected to report on-site. You will work closely with teams located in other states, and occasional travel may be required. Expectations Bachelor's Degree, preferably in Business Administration, Hospitality, or related fields Minimum of 7 years of experience in high-level executive support and house management within a high-net-worth environment Exceptional organizational skills and meticulous attention to detail Excellent communication and interpersonal skills to interact with family, staff, and external contacts professionally Proficiency in modern business tools and software, with a keen eye for technological solutions that enhance efficiency Diplomatic, tactful, and discreet concerning confidential information with unquestionable integrity at all times Strong leadership qualities, including the confidence to manage up and advocate for necessary engagements with the Principal Responsibilities Administrative Support: Serve as a co-partner to the Principal, actively participating in decision-making processes and strategic planning. Manage the Principal's Master Calendar, coordinating across business, personal, and philanthropic commitments to optimize time and resources. Coordinate travel arrangements, including itineraries, lodging, and transportation. Handle incoming and outgoing communications, manage email correspondence, and prepare meeting agendas and briefings. Organize and maintain files and records to ensure the Principal's affairs are documented and accessible. Household Management: Oversee and coordinate the activities of domestic service providers such as housekeepers, gardeners, and security personnel. Manage relationships with vendors, ensuring all household operations are carried out efficiently. Conduct inventory checks and restock household supplies, manage grocery pickups and errand running as needed. Create and maintain a home maintenance schedule and oversee any household projects, from routine upkeep to more significant repairs, coordinating with contractors and specialists. Handle invoicing and payments for household expenses and approved vendor services. Stakeholder Engagement: Liaise with various parties, from family members to business and philanthropic contacts, ensuring smooth and effective communication. Review contracts and agreements, negotiating as needed to align with the Principal's interests. Personal Support: Organize travel and logistics, ensuring the Principal's schedule aligns with personal and professional goals. Anticipate the Principal's needs and potential challenges, proactively addressing issues before they arise. Assist the Principal in taking a step back and being able to be more present with their family and hobbies by ensuring all aspects of their life are running smoothly and efficiently. This involves managing both expected and unexpected matters to minimize disruptions and maximize the quality of personal time. Benefits Competitive health insurance package Retirement plan options Generous PTO and paid holidays Performance-based bonuses

We are seeking a highly organized, proactive, and experienced Executive Personal Assistant to support our senior executive team. The successful candidate will possess exceptional multitasking abilities, keen attention to detail, and the ability to maintain confidentiality. The Executive Personal Assistant will manage a wide range of administrative and personal tasks, ensuring the executive team operates efficiently and effectively. Key Responsibilities: Administrative Support: Manage and maintain executives' schedules, including appointments, meetings, and travel arrangements. Screen and direct phone calls, emails, and other correspondence. Prepare reports, presentations, and correspondence as needed. Organize and maintain filing systems, both electronic and physical. Handle expense reports and financial documentation. Meeting Coordination: Schedule and coordinate meetings, ensuring all necessary materials are prepared in advance. Take detailed minutes during meetings and distribute them promptly. Follow up on action items and ensure timely completion. Travel Management: Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries. Handle travel-related documentation, such as visas and expense reports. Ensure seamless travel experiences by anticipating and resolving any issues that may arise. Event Planning: Organize and coordinate company events, conferences, and executive retreats. Manage event logistics, including venue selection, catering, and guest arrangements. Personal Assistance: Provide personal support to executives, such as running errands, managing household tasks, and coordinating family schedules. Handle confidential information with discretion and maintain a high level of professionalism. Special Projects: Assist with special projects and initiatives as assigned by the executive team. Conduct research, compile data, and prepare reports to support decision-making processes. Qualifications: Education: Bachelor's degree preferred. Experience: Minimum of 5 years of experience as a Personal Assistant or Executive Assistant. Skills: Exceptional organizational and time-management skills. Strong written and verbal communication abilities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. Ability to work independently and as part of a team. High level of discretion and confidentiality. Flexibility to work outside regular business hours when needed. Personal Attributes: Professionalism: Presents a polished and professional demeanor. Problem-Solving: Ability to anticipate needs and resolve issues proactively. Attention to Detail: Meticulous and thorough in completing tasks. Interpersonal Skills: Strong interpersonal skills and the ability to build positive relationships with colleagues, clients, and stakeholders. Adaptability: Ability to adapt to changing priorities and handle multiple tasks simultaneously.

Prestigious law firm urgently hiring a Litigation Secretary to start this week! $40-$45/hr + excellent company culture! Contract Role-Possibility to convert to perm, based on your performance! Role is in Irvine, hybrid potential in future Duties: Prepare correspondence and legal documents Electronically file and serve court documents Manage attorney calendars Attorney time entry Schedule and organize meetings, travel and seminars Maintain electronic filing system and retrieve information and documents as needed Handle high volume of email and phone calls Draft written responses or reply by phone or email to requests for information Type and proofread general correspondence; create charts, tables, graphs and business plans as needed Process vendor payments and attorney expense reports Prioritize workflow with little or no supervision Attend meetings and follow up on action items Training of other support personnel and miscellaneous other tasks as needed Required Knowledge, Skills, And Abilities Typing, proofreading and attention to detail Proficiency with electronic filing systems used by CA and federal courts to file pleadings Advanced computer skills, including knowledge of Word, Excel and PowerPoint Advanced knowledge of general office equipment and law firm systems Excellent written and verbal communication skills Ability to analyze problems, take initiative to solve problems and improve processes Knowledge of CCP and FRCP Knowledge of USPTO PTAB E2E online filing and docketing system a plus Minimum 5 years' civil litigation experience in California state and federal court Paralegal certificate from ABA approved program a plus

Private Family Office Role Description This is a full-time on-site role as an Executive Personal Assistant in Santa Barbara, CA. The Executive Personal Assistant will be responsible for providing high-level administrative support to the principal by managing schedules, coordinating meetings, handling inventory, and performing various organizational tasks. Qualifications Excellent organizational and time management skills Strong communication and interpersonal abilities Proficiency in office software and technology Ability to handle confidential information with discretion Experience in a similar role or relevant administrative experience

Hours: Full-time, Monday - Friday, 9:00 am - 5:30 pm or 9:30 am - 6:00 pm (37.5 hours/week) Pay Rate: $30-40/hr Duration: Ongoing temporary coverage Parking: On-site parking is provided and paid for by the firm The Opportunity We are seeking a Temporary Litigation Secretary to provide comprehensive administrative and secretarial support to attorneys and paralegals. This role requires a detail-oriented professional with experience in litigation, particularly federal filing, who can thrive in a collaborative environment and uphold the firm's high standards of client service and confidentiality. Key Responsibilities In this role, you'll be managing multiple tasks, projects, and requests to support attorneys in delivering exceptional client service. Daily responsibilities include: Drafting, formatting, and proofreading legal documents, including correspondence, memoranda, and court filings. Handling federal and state court filings, including e-filing across jurisdictions, preparing documents for service, and setting up case "shell" documents. Ensuring transmittals include all required attachments, exhibits, and enclosures. Maintaining positive client relations and confidential handling of client matters. Processing and distributing incoming mail, uploading documents to the Document Management System (DMS), and coordinating outgoing mail and deliveries. Managing attorney expense reports, vendor invoices, and client billing; assisting with reviewing and editing bills as needed. Scheduling appointments and coordinating travel arrangements for attorneys. Completing client/matter intake forms, requesting conflict checks, and managing the opening and closing of files. Collaborating with support departments for special requests, overflow support, and absence coverage for Secretarial Team members' attorneys. Performing additional duties and projects as assigned. Qualifications Experience: 1-5 years of litigation secretarial experience, with federal filing expertise; Labor and Employment experience is a plus. Skills: Exceptional proofreading, attention to detail, and strong grammar/spelling skills. Technical Proficiency: Advanced skills in Microsoft Office Suite (Word, Outlook, Excel); familiarity with tools like Carpe Diem, Elite, iManage, Chrome River, or Forte is beneficial. Organization & Multitasking: Able to prioritize and manage multiple assignments for various attorneys, maintaining high standards of accuracy and efficiency. Professionalism: Reliable attendance, punctuality, and flexibility to adjust hours as needed to support firm operations and business demands. This is a great opportunity for an experienced Litigation Secretary to join a prestigious firm and provide essential support to a dynamic legal team.

Seeking a polished, detail-driven Executive + Personal Assistant to support our visionary founder. About Fordify At Fordify, we bring luxury, beauty, and creativity to personal branding. Founded by Emily Ford, our company is built on connection, helping creative entrepreneurs elevate their brand through our signature services. As a people-first company, we cherish the relationships we build and the impact we create. If you're passionate about creating exceptional experiences and crave a role that brings together your love of organization and efficiency, we invite you to join our team. About the Role As the Executive + Personal Assistant, you'll be the cornerstone of support for our founder, Emily Ford, ensuring smooth day-to-day operations and representing our brand with professionalism and warmth. We're looking for a proactive and poised individual with a strong sense of organization and the ability to manage tasks with efficiency and discretion. Your friendly, solution-oriented approach will be key as you handle both executive and personal tasks to support Emily in creating exceptional experiences. Duties Calendar Management: Ensure Emily's schedule is well-organized and optimized by managing appointments, coordinating changes, resolving conflicts, and aligning priorities with business needs. Email Management: Monitor and organize the inbox, prioritize communications, and coordinate responses to ensure timely and effective correspondence. Travel Coordination: Plan and manage all aspects of domestic and international travel, including booking flights, accommodations, and ground transportation. Event and Meeting Support: Provide reliable assistance at meetings, events, and appearances, ensuring seamless execution. VIP Day Assistance: Support client VIP days by managing details such as refreshments, wardrobe preparation, and other logistical needs. Research and Vendor Coordination: Conduct research on supplies, vendors, and potential partnerships to support company operations. Travel Preparation: Handle pre-travel arrangements, including dry cleaning, airport drop-offs/pick-ups, and other related tasks. Errands and Task Management: Manage errands such as returns, purchases, and deliveries. Coordinate reservations, work with vendors, and oversee household and office-related tasks. Mail and Package Management: Sort and organize mail, unbox deliveries, and dispose of packing materials to maintain a tidy and efficient workspace. Personal Projects and Research: Assist with personal projects, research, and ad hoc tasks as needed. About You You're an experienced professional: You have 5+ years of experience (you've already been an EA/PA for at least two other people/companies). You pride yourself on being highly resourceful and capable. You love technology: You're proficient with all Google products (Gmail, Drive, Calendar) + able to easily pick up other technologies we use. You're a strong communicator: Excellent command of the English language with a friendly, polished writing style for all correspondence. You're flexible and responsive: You have a buoyant personality that's ready to pivot, adapt to changes, and support Emily with quick and thoughtful responses whenever she needs you. You're a natural problem solver: You're forward-thinking with a proactive approach to anticipating issues, solving problems, and proposing solutions. You're trustworthy and discreet: You demonstrate integrity and maintain strict confidentiality when handling sensitive information. You have reliable transportation: You hold a valid driver's license and are comfortable navigating Orange County. (Mileage reimbursement is provided for travel beyond the regular commute). You're an Orange County local: You are an established resident of Orange County, familiar with the area, and able to reach both Dana Point (home) and Irvine (office) within 20 minutes. Flexible Schedule: You have the availability to assist after hours and on weekends as needed, with a lifestyle that allows for adaptability and responsiveness without being overcommitted. We're looking for someone who thrives in a dynamic, fast-paced environment and is excited to grow with us. If this sounds like you, we'd love to hear from you! ** DO NOT REACH OUT VIA OUR LINKEDIN INBOX ** Please Send your resume and letter of introduction to ************************ Please note: This is an in-person role, and we only accept applications from Orange County residents.

Who we are: ******************************************* Better U is an alternative mental health company focused on improving the human experience. We offer clinician-prescribed psychedelic therapies for those wanting to experience an alternative to traditional medications. Our program supports individuals looking to improve their mental health and achieve long-term success. Who you are: A multi-talented Executive Personal Assistant with a passion for mission-driven work, who embodies these core values: put people first, practice intellectual honesty, bias towards action, have a growth mindset, and cultivate wholeness. You are someone who can adeptly handle both professional and personal tasks. You take pride in your work. You are discreet and flexible to travel, work weekends, and enjoy helping others. Attention to detail and project management experience a plus. Room to grow in fast-paced and demanding startup. Position Summary: Better U's Executive Personal Assistant is responsible for performing a wide range of complex project management, gatekeeping, and secretarial duties and coordinating a multitude of tasks. They serve as the primary executive and personal support to the CEO and other members of senior leadership with projects and special assignments as needed. This role provides backup support to other administrative support personnel as needed. It's a flexible role that requires spending time in the office and a home office environment. Essential Functions and Responsibilities: Ability to act as the voice and right hand of the CEO, with no task too small or large to take on. Project Management: Keeping projects organized and on track while keeping the principal updated on the progress of key milestones, needs, and timelines. Email Management: Monitoring and directing the CEO's multiple email accounts and other electronic communication. Responding to communications as needed, and ensuring that urgent messages are escalated immediately. Gatekeeping: Screening telephone calls, emails, and other outreach, while taking messages, and responding to queries. Scheduling: Managing calendars, scheduling meetings and appointments, and making travel arrangements. Working closely with team members to ensure there are no overlapping conflicts. Purchasing: Identifying purchasing needs, ordering supplies and other requested items as needed. This includes running physical errands, such as picking up orders, shopping for requested items, or dropping items off for repair/cleaning/etc. Accounting/Bookkeeping: Keeping projects organized and on track while keeping the principal updated on the progress of key milestones, needs, and timelines. Handle vendor invoices once approved and assist CFO and accounting team on all finance projects. Event Logistics: Organizing the preparation for speaking engagements, PR opportunities, and other events as needed. Acting as a representative of CEO for live events. Organization: Organizing, both physically and digitally, files, documents, and other items as requested. Travel Planning: Booking air travel, ground transportation, and accommodations for the CEO and documenting travel plans in all necessary areas. Miscellaneous: Perform other duties, as may be assigned by leadership. Personal assistant tasks: Walking dog, running errands, dropping off packages, taking out trash at office and sometimes tasks at home, dishes, making smoothies, etc. Requirements and Qualifications: Exceptionally detail-oriented, and able to identify and address challenges proactively. Current, valid, and active driver's license required. 5+ years of executive-level support experience preferred. Demonstrated ability to handle sensitive and confidential information appropriately. Experience in a hospital or healthcare office setting is a bonus. College degree in Business Administration or a related field preferred. Knowledge of medical terminology is helpful, but not required. Experience within a clinical setting, working with confidential records preferred. Strong verbal and written communication skills, accompanied by the ability to communicate effectively and with kindness to a variety of people. Exhibit discretion, good judgment, and commitment to excellent customer service. Ability to self-reflect, receive constructive feedback, and accept accountability. Excellent customer service skills, communication skills, and interpersonal skills. Strong organizational, prioritizing, and analytical skills. Ability to make independent decisions when circumstances warrant. Work in-office primarily and at CEO's home - travel is required as well. TO BE CONSIDERED FOR THIS JOB: Please create a loom video introducing yourself and send it to *******************, and why you want to join our mission. Better U is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. For information on BetterU, visit our website at *****************************

TITLE: Lab Administrative Assistant POSITION TYPE: Full-Time ABOUT WorldLink: WorldLink is a rapidly growing information technology company at the forefront of technical revolution. From custom software development to cloud hosting, from big data to cognitive computing, we help companies harness and leverage today's most cutting-edge digital technologies to create value and grow. Collaborative. Respectful. Work hard Play hard. A place to dream and do. These are just a few words that describe what life is like at WorldLink. We embrace a culture of experimentation and constantly strive for improvement and learning. We take pride in our employees and their future with continued growth and career advancement. We put TEAM first. We are a competitive group that like to win. We're grounded by humility and driven by ambition. we're passionate, and we love tough problems and new challenges. You don't hear a lot of "I don't know how" or "I can't" at WorldLink. If you are passionate about what you do and having fun while doing it; tired of rigid and strict work environments and would like to work in a non-bureaucratic startup cultural environment, WorldLink may be the place for you. For more information about our craft, visit ************************* WHO we're looking for: We are looking for a Lab Administrative Assistant who is responsible for Role and Responsibilities: Provide daily administrative support to Lab Team Make travel arrangements, handle the executive's travel expense reporting Manage the executive's calendar Compile weekly project status reports Execute and manage third party vendor contracts Assist with new hire on-boarding preparation: ordering phone, business card, name plate, desk assignment, etc. Perform other tasks as assigned Provide administrative support to the teams Purchase and manage all office supplies Manage office events and assist in event planning/organization, for example all-hands meeting, happy hours, team building events Track office space, desk assignments General facilities requests, shipping/receiving of orders on behalf of the office Respond to miscellaneous requests from the teams Provide accounting support to the office Submit and track purchase orders for the office Manage corporate credit card and track expenses Monitor office budget and expenses, submit forecast for office events Construct and submit monthly financial and activity reports while communicating and coordinating with internal finance team Required Experience and Education: College degree preferred Both fluency in English and Korean are required Computer/IT/Microsoft Office fluency required Ability to multi-task with punctuality and consistency required 3+ years of professional experience in high-tech companies, media companies or information centers preferred but not required Strong customer service orientation, problem solving skills Strong written/verbal communications skills Attention to detail Integrity and sound judgement in handling confidential information Solid time management skills when faced with competing priorities and tight deadlines

The Role This role will be responsible for manning the front desk and welcoming guests to Mezzetta. Will provide Personal Protective Equipment (PPE) to guests entering the production area, and will ensure that guests understand company safety, security, and food safety site requirements, and that visitors are in compliance with these requirements while onsite. Also, you will support the Production Department (AM and PM) with all clerical tasks, including preparing and posting schedules, typing and writing procedures, and entering all the production employees into Time Clock Scheduler. In addition, you provide support to the Payroll Department by running the necessary reports to ensure that all forms needed are ready to be processed in a timely manner. What you'll do Schedule all employees needed for production lines and post before all employees finish their shift. Enter all production employees into Time Clock Scheduler. Create and distribute production packets. Run reports to track absences and tardies. Manage the phone lines. Run Production Progress Reports. Have Work Orders ready for the AM and PM shift. Post Daily Labor Reports and Case Goal Report. Provide a professional and friendly environment for guests and manage sign-in and alerting employees of guest arrivals. Work very closely with janitorial team. Maintain front desk clean and tidy up Check inventory levels for janitorial supplies, office supplies and other. Assist on special projects as required. Fill out Accident Report Forms when needed. Organize all information for monthly meeting presentation; including videos and PowerPoint slides. Go on the Safety Inspection walk and take notes for all the unsafe issues and type the Safety Inspection before the Monthly Safety Meeting. Your Qualifications Attention to detail, accuracy Ability to manage multiple tasks Two years of related administrative experience. Must read, write and speak English and Spanish fluently. Working knowledge of MS Word, Excel, PowerPoint and Outlook. Mathematical abilities. Excellent customer service and communication skills; the ability to professionally deal with internal and external customers during stressful situations. Ability to provide, execute multiple tasks and meet deadlines.

Founded in 2009 by Adam Rohrbaugh, AIA, NCARB, A7 Group, Inc. is a dynamic architectural consulting firm serving an extensive clientele including business owners, homeowners, developers, architects, contractors, associations, educational institutions, property managers, insurance firms, and legal professionals. With over 20 years of experience, Adam's diverse background, including forensic consultation, inspired him to establish a versatile company that collaborates with skilled professionals to deliver top-tier services across multiple domains. A7 Group's core offerings encompass architecture, roofing and waterproofing consulting, construction management, and forensic consultation. A7 Group is dedicated to providing unparalleled quality and innovative solutions for its clients. Position Overview: Are you a proactive and organized individual with a flair for embracing an entrepreneurial mindset? Are you excited about contributing to a dynamic and forward-thinking team? If so, we invite you to seize the opportunity and join us as an Administrative Assistant. In this pivotal role, you will have the privilege to closely collaborate with our VP and President, driving operational efficiency, managing projects, and making a direct impact on our business growth. Responsibilities: Client Relationship: Cultivate and nurture client relationships, ensuring exceptional service and support. Maintain organized correspondence, activity records and client data in Outlook, Monday and Pipedrive. Proactively communicate with clients and prospects regarding project updates and opportunities. Assist in the preparation, review, and follow-up of project proposals. Initiate outreach to potential new clients. Conduct research to identify bid opportunities from various sources. Participate in industry events and functions to represent our company. Conduct client interviews upon project completion to gather feedback. Administrative: Manage and coordinate the CEO's calendar, appointments, and meetings, ensuring effective time management and prioritization. Anticipate the CEO's needs and proactively address challenges or opportunities. Assist in preparing client reports and presentations. Research and prepare responses to Requests for Proposals (RFPs). Facilitate project intake procedures to ensure smooth project initiation. Manage project close-out procedures efficiently. Transfer information from T-Sheets to Monday & Pipedrive for accurate record-keeping. Create and uphold a professional office environment for clients, guests, and employees. Manage office supplies, equipment, and conduct annual audits. Coordinate Lunch & Learn sessions and webinars. Maintain accurate records of employee licensing, CVs, and CEUs. Coordinate and schedule company travel and events. Monitor and manage the general company email account. Provide general assistance to the CEO as needed. Qualifications: Proven experience in administrative or executive support roles. Strong organizational skills, attention to detail, and the ability to manage multiple tasks concurrently. Excellent written and verbal communication skills. Proficiency with technology and a creative eye. Ability to exercise discretion and maintain confidentiality. Strong problem-solving skills and a proactive attitude. Familiarity with Monday or Pipedrive or similar CRM software is a plus. Experience in website management and social media platforms preferred. Ability to work independently and take initiative in a fast-paced environment. Strong interpersonal skills and the ability to build and maintain relationships.

D'Leon Consulting Engineers is seeking a Administrative Assistant in Los Angeles, California Responsibilities Prepares correspondence, maintains calendars, sets up and coordinates meetings Takes meeting minutes, copies and scans documents, logs information, tracks documents, handles phone calls, greets and assists visitors. Additional duties include support of projects in regards to document control, project controls, financial processes, creating reports and power point presentations. Able to work well with others and report directly to SCI & PCI inspectors. Strong organizational and planning skills in a fast-paced environment. Manage everyday office duties and support inspection staff. (Manage office supplies). Have knowledge of VEO (Inspection/Document control program). Have knowledge of Prolog (Inspection/Document control program). Filing and reviewing of RFI'S, Submittal and some knowledge of Plan Reading. Excellent knowledge and proficient in Microsoft Office and management software (Be capable to create logs, charts, etc.). Liaison between Inspector and Project management/Document control. Coordinate Inspector meeting & with contractor & stakeholder including organizing weekly safety meetings. Ability to maintain and organize filing system from pre-construction to project close-out Qualifications 10 years or more experience as an administrative assistant in construction projects Knowledge of VEO and Prolog Proficient in Microsoft Office Suite

An international law firm is seeking a Receptionist/Administrative Assistant to join their team. This position will play a vital role in their daily operations. This role requires flexibility, exceptional communication skills, and a polished presence, as you will represent the firm. Responsibilities: Reception & Administrative Support: Greet and assist clients, attorneys, and visitors; manage phone calls and front desk duties. Office Services: Handle catering orders, set up the kitchen for meetings, serve food, and maintain a clean kitchen space, including coffee and other machines. Office Management Support: Provide administrative support as needed and assist the Office Manager with various tasks. Communication: Maintain effective communication with attorneys, staff, and management. Requirements: Educational Background: Bachelor's degree required, as we value promoting from within. Professionalism: Strong attention to detail, polished presentation, and the ability to work with high-profile clients and staff. Flexibility: A willingness to accommodate changing priorities and a proactive approach to supporting office needs. Compensation: $58k annually Matura Farrington is an EEOC employer and will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring Ordinance and all other local, state and federal laws.

We have a new assignment for RN - OR in Santa Maria, CA and are interviewing ASAP. This is a travel assignment, 4x10 Days position at a great facility. Pay Range: $3159.84 - $3717.46 Per Week Benefits include medical, dental, vision, 401K, weekly direct deposit, and more! Who We Are NuWest places healthcare professionals in some of the most competitive markets, at award-winning facilities, earning top pay. Whether you're ready for your next travel experience, looking to take a local assignment, wanting to explore shift or per diem work, or interested in seeing what permanent or temp-to-hire roles are available, our award-winning NuWest team has you covered. What We Believe We believe our 30+ years of experience makes a difference in your healthcare job search. We believe one size does not fit all, so we carefully match your unique needs and strengths with our top hospitals and health systems. We believe in long-term relationships over transactional exchanges. And we believe that better workforce solutions lead to better patient care, safer working conditions, and healthier communities. What You Can Expect NuWest is committed to your overall satisfaction-to meeting and exceeding your expectations. Responsiveness: No one likes to get ghosted. We promise you updates every step of the way. Transparency: Open and honest communication - no surprises! Career Guidance: We coach based on strengths and goals to get you where you want to go!

Client in Los Angeles is seeking an Administrative Assistant to work onsite Remote or In Office: In Office Hours: M-F 8am-5pm Parking Details: parking is provided Job Title: Administrative Assistant Pay: $20/hr-$21/hr Duration: Until March 2025 Job Description: Supporting the front office and managing executive onsite. Main responsibilities include: filing, scanning, document storage, and providing support to customers. Responsibilities: -Answering phones and drafting correspondence -Handling scheduling and travel coordination -Administrative tasks around the office such as file arrangement, stocking office supplies, and project base work -Provide customer service to in office guests -Set up conference room for meetings All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Job Description Do you have a desire to change the world? Joining the Tomorrow Water team means joining a fast-growing and dynamic company whose vision is a clean and beautiful world beyond waste. We have been globally recognized as one of the most innovative and sustainable companies in our industry. Tomorrow Water is hiring an Assistant Project Engineer / Project Assistant (on-site) at its Anaheim, California headquarters. Come join a nimble, multinational cleantech company working on the latest water/wastewater treatment technologies. Take pride in providing clean water and innovative solutions to cities & industries and turning waste into valuable resources. Project Assistant / Assistant Project Engineer Roles and Responsibilities: · Assist project engineers/project managers in day-to-day operations · Review and interpret technical drawings and specification. · Coordinate with subcontractors and suppliers · Participate in site inspections and quality controls. · Maintain project documentation and records · Preparation of purchase orders for material suppliers. · Follow and implement document control procedures. · Assist in resolving technical issues on-site · Provide Field assistance where necessary. · Some hands-on work and ability to lift up to 35lb may be required · Ensure compliance with safety regulations and standards · Some travel is required. Requirements · Associate’s degree in engineering, construction management, architecture, or bachelor’s degree in business administration or related field, or relevant work experience may be substituted. · 1+ years of experience in a construction, engineering, or architectural setting is preferred. · Basic understanding of engineering principles is preferred · Proficiency in Microsoft Office applications, Outlook, Excel, Word, etc · Strong communication and teamwork abilities · Attention to detail and problem-solving skills · Ability to read and understand technical documents · Basic math and analytical skills Future Career Paths: · Field service engineer · Project engineer Benefits · This is a full-time salary position · Health Insurance - Kaiser Permanente, full coverage · Dental insurance – Coverage for individual and Spouse available · Life Insurance · Holidays - Company recognized holidays. (9 days per year) · Paid Time Off - (PTO) of 18 days per year will be accrued · Business Expense - Travel, lodging, entertainment, communication and any additional · Reasonable expenses can be reimbursed according to any budgets approved by the company. · Stock options available · 401k with matching is available

E-Commerce Assistant REPORTS TO: Senior E-commerce Manager Reporting to the E-Commerce Manager, the E-Commerce Assistant will be responsible for assisting with all E-Commerce functions including maintenance on the company website, edits of digital content and helping to ensure proper product to market timelines. ESSENTIAL DUTIES AND RESPONSIBILITIES: Responsible for assisting in product lifecycle for E-commerce business, which includes, managing and maintaining site catalogs and uploading end-to-end product details across all digital platforms. Execute site updates to ensure error free and timely product launches. Ability to create compelling, trend-driven, and brand appropriate product and collection pages based on product attribution, merchandising feedback, current trends and analysis of product and category metrics. Assist the Senior E-commerce Manager in communication to operations and Customer Service team to proactively facilitate and resolve issues and escalations. Assist manager and team members with ad-hoc reporting and special projects. Execute and deliver internal monthly reporting to manager and relevant departments. Review quality assurance desktop & mobile sites daily for issues and identify areas of opportunity. Based on competitive findings, recommend changes, updates, and improvements to support the company's objectives. QUALIFICATIONS: Bachelor's Degree 1-2 years of related E-commerce experience Exceptional attention to detail and highly organized within a fast paced, dynamic environment Strong capacity for multi-tasking, working independently and time management. Must be highly collaborative. Must have strong communication skills. REQUIRED SKILLS: Strong interpersonal skills. Exceptional attention to detail and quality control. Ability to organize, prioritize, and reorder workload in a dynamic environment. Ability to work both independently and as part of a team. Flexible thinker with the ability to make sound independent decisions. Ability to work with little supervision and work well with others at all levels in the organization. Ability to work in a fast-paced, multi-tasking environment. Familiarity with Shopify and NetSuite. BENEFITS & PERKS: Health, vision, and dental insurance + dependent coverage Pet Insurance Paid vacation, sick day and holidays 401k with company matching Annual clothing allowance and employee discounts on company products Competitive salary and benefits package. Opportunities for professional development and advancement. Dynamic and collaborative work environment.