Administrative Assistant Jobs in Carmel, NY

JRN: 1900 An executive in the tech industry with a family is seeking an experienced personal assistant to help with day-to-day tasks. This is a role for a candidate who has strategic thinking and the necessary follow through to grow with the principal as the scope of the role expands. The assistant will work closely with the principal to learn to anticipate his preferences in order to properly supervise and implement processes that are coherent with his expectations. Responsibilities Provide an effective interface between the principal and all internal and external parties Deliver a full range of high-level administrative support including forward-thinking strategic calendar management for both business and personal matters, household management, and provide updates and documentation as necessary and requested Manage international and domestic travel requests including research and negotiation to create detailed itineraries and working in close liaison with a travel agent to ensure all aspects of travel meet the family's standards and preferences Overseeing and preparing the family's vacation homes prior to their arrival Research and educate yourself and principal on various topics in order to assist in deliberate and meaningful decision making Assist with gift giving Process, circulate, and respond to incoming mail, phone calls and inquiries Personal shopping, executing special requests, errands, and related duties Coordinate and communicate regularly with family members, domestic staff and family office Develop and recommend procedures and systems that will most effectively meet the principal's objectives Utilize available resources to maximize efficient and achieve your own work-life balance Represent the principal with honor and integrity Qualifications Bachelor's Degree from an accredited college or university 5-7+ years of relevant work experience Demonstrated experience in maintaining the confidentiality, safety, security, and privacy of a discreet employer Excellent communication and presentation skills Painstaking attention to detail Process oriented problem-solving skills and ability to find effective solutions for a variety of potential issues Superb organization skills and the ability to multitask efficiently Benefits PTO Salary dependent upon experience Annual discretionary bonus Health insurance and other benefits through payroll provider 401k with employer matching

Seeking an extraordinary EA with advanced travel planning skills, who will thoughtfully provide primary support to the matriarch, with some direction from the patriarch and will work primarily from the Greenwich family office. Over time visits to the Greenwich home will occur. The primary focus of this position (approx. 60%) requires an experienced C-level travel planner, who will seamlessly and diligently own the process of scheduling complex international and domestic travel and plan six months or more in advance, with a consistent eye on flexing reservations. Travel scheduling may include: private jet, commercial airlines, complex itineraries, resort accommodations, restaurants, and all transportation for matriarch, matriarch and patriarch, family, etc. Additional responsibilities include: assisting with events, meeting scheduled deliveries, occasional trips to Manhattan property, scheduling vendors/maintenance, personal errands, interaction with home PA and patriarch's EA for best support practices. This position is an addition to staff and will report to the CFO and matriarch. The depth of the role will expand as the candidate demonstrates capabilities and execution of goals/objectives. Requirements: The ideal candidate brings PA/EA C-level experience, with superior global travel experience, is highly organized, manages work streams simultaneously, is detail oriented in a gracious manner, possesses a no-job-is-too-small outlook, with a desire to rise to a challenge with energy and enthusiasm, excellent technical skills, confidential and personable, executive/project assistant experience in a family office or relatable environment. 8:30 - 5:30 with flexibility as needed/occasional evenings Bonus and wonderful benefits, exempt

A highly successful and reputable financial services firm, known for its exceptional office culture and outstanding benefits, is seeking a proactive Administrative Assistant to join its team. This individual will provide administrative support to a Senior Executive Assistant. In-Office Policy: 4 days in-office / 1 day remote. Ideal Candidate: The ideal candidate will have 2-5 years of administrative experience within the financial services sector. Responsibilities: Coordinate complex calendars, meetings, and conference calls across multiple time zones. Manage international and domestic travel, expenses, and invoices using Concur and Frosch. Handle reception duties, including answering calls, greeting visitors, and managing mail. Oversee office supplies, meeting materials, and FedEx shipments. Process visa applications and support international business travel. Manage the corporate apartment, including bookings, cleaning, and supply management. Job ID #43742

Our client, a global energy investor is seeking an administrative assistant to work in their STAMFORD, CT. headquarters. This role will be supporting a team of administrative assistants and needs someone who is flexible with a no task too big or too small attitude. This is a great opportunity to work with different business units within the organization as well as assist with all office related tasks. 4 days in office; 1 remote Hours 8-6 65-70 + OT + Bonus Competitive benefit Package Responsibilities: Provide administrative support to assistants in the office Schedule and organize meetings and calls Assist with managing and processing invoices Answer incoming calls and order/maintain office supplies Plan and coordinate weekly lunches, happy hours, company events, initiatives, etc. Organize and coordiante domestic and international travel arrangements, including but not limited to flight, hotel, car, and retaurants Oversee the company corporate apartment and maintain cleaning scheduling Required Qualifications: Minimum 2-5 years of administrative experience, ideally in finance Bachelor's degree strongly preferred/required. Extremely polished, forward-facing, and professional. Excellent interpersonal and communication skills (both verbal and written). Used to working in a fast-paced environment. Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint. Strong attention to detail and organizational skills. If you meet the required qualifications and are interested in this role, please apply today. The Solomon Page Distinction Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs - this specialized approach sets us apart in the industries we serve. About Solomon Page Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn. Opportunity Awaits.

Tips: Provide a summary of the role, what success in the position looks like, and how this role fits into the organization overall. Responsibilities Busy Accounting Office in Woodbury looking for an Administrative Assistant to handle day to day responsibilities for the Managing Partner, which includes letter writing, mailings, assist with collating tax returns, banking, prepare 1099's. Should be efficient in Microsoft, Peachtree, ShareFile and CCH. Prior accounting experience a plus.

Duration: 12+ Months Contract (Possible Extension) Note - Will need to be onsite 3 days a week. Provides administrative support to one or more individuals within a specified department or departments. Support may include: data entry, coordination of conference rooms and meetings, records retention and file management, and invoices through the internal system, ordering and managing departmental supplies, expense report reconciliation, training class support, and general support. Performs all Company business in accordance with all regulations and Company policy and procedures. Demonstrates high ethical and professional standards with all business contacts and employees in order to maintain the Company's excellent reputation within the medical and pharmaceutical community. Skills: Proficient in MS Word, Excel, and Outlook. Excellent written and verbal communication skills. Strong attention to detail and organizational skills. High degree of initiative, accountability, accuracy, problem solving ability and follow-up skills. Strong customer service skills and the ability to maintain confidentiality. Education: Associate's or Bachelor's degree or a High school diploma. Fluency in MS Suite including Word and Excel About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To learn more about US Tech Solutions, please visit ************************ US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Name: Kanika Email: ******************************* Internal Id: 25-32754

Ultimate Staffing is actively seeking a detail-oriented Administrative Assistant for an amazing client located in Paramus, New Jersey. This is a direct hire role that offers a dynamic and rewarding work environment, complete with full medical, dental, and vision benefits. The successful candidate will play a crucial role in ensuring efficient office operations and providing excellent support to the team. Responsibilities Prepare, copy, and distribute notices, memoranda, or other correspondence for the office. Assist in planning and scheduling events and conferences. Maintain sensitive documents, files, and records for up-to-date reference and audit trail for compliance. Manage inventories of supplies and materials to ensure availability. Answer telephone calls and provide information and assistance to clients. Distribute incoming mail appropriately and send outgoing mail. Evaluate situations to take appropriate action or direct to appropriate personnel for resolution. Handle ad-hoc duties based on request and assist team members with in-house projects. Qualifications Ability to establish and maintain cooperative working relationships with team members. Ability to carry out instructions furnished in written or oral form. Proficient in personal computers and software applications (e.g., Word, Excel, PowerPoint, Outlook). QuickBooks experience is a plus. Strong problem-solving skills for job-related issues. Ability to process paperwork accurately according to standardized procedures. Ability to maintain confidentiality of client information. Strong organizational and time management skills. Knowledge of office management procedures. Required Work Hours Monday - Friday, 9:00 AM - 5:00 PM Benefits Medical, Dental, Vision Life Insurance 401k Paid Vacation and Holidays Additional Details Salary: $70,000 per year All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

The Atlantic Group has partnered with an investment management firm in the Greenwich, CT area. They have an immediate need for an Administrative Assistant with a professional demeanor and strong organizational skills. This is a full-time contract role with the opportunity to become permanent based on performance. Summary: This company is seeking an Administrative Assistant to provide high-level administrative support. A typical Administrative Assistant acts as the information and communication manager for the office. Work Schedule: 8:30am -6:00pm M-F. 5 days a week in office. Job Responsibilities: -Provides assistance in the day-to-day administration of the unit and follows up on pending matters. -Inputs and retrieves data utilizing knowledge of various computer software packages. -Formats documents and determines page layout and selection of different fonts. -Receives and screens telephone calls, mail, and visitors. -Routes callers, takes messages, and answers questions relating to the unit's function. -Schedules and coordinates meetings and facilities which may include travel and lodging arrangements. -Prepares and processes unit purchase requisitions and vendor invoices. -Organizes and maintains files, correspondence, records, and other documents. Requirements: -Bachelor's degree required. -1-5 years of experience required. -Must be comfortable working the front desk. -Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills. -Ability to work independently and manage one's time. -Ability to keep information organized and confidential. -Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint. Note: Qualified candidates will be contacted within 3 business days of application. If an applicant does not meet the above criteria, we will keep your resume on file for future opportunities and may contact you for further discussion. ID: 43415

A leading investment firm is hiring for an Administrative Assistant to support a small team of senior professionals on their growing Investor Relations/Sales team. Hybrid: 3-5 days in the office - flexibility as needed Hours: Core hours are 8:30-5:30 pm, flexibility for overtime as needed Salary commensurate with experience - $90-110k base range + paid overtime (5-10 hours/week that will add up!) + bonus + top benefits package Responsibilities: • Heavy internal and external meeting scheduling via Outlook • Responsible for tracking investor calls, meetings, prospect mailbox and other departmental processes • Preparing meeting materials (pitch decks, presentations, books, bios etc.) • Travel arrangements including detailed itineraries and prepare expense reports using Concur • Assist with planning and execution for events • Assistance with ad-hoc projects including firm wide events, philanthropy and brand management Skills and Requirements • 3-5+ years of solid administrative experience with a track record of professional success; financial services experience • BA/BS preferred with solid academic performance • Knowledge of Microsoft office products • Exceptional organizational skills and attention to detail • Experience with event planning is highly preferred • Ability to maintain process and meet deadlines • Excellent judgement and someone who takes pride in their work • Maturity and high degree of professionalism Please submit your resume for consideration! You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

The Greenwich office of a global private investment company is looking to fill a newly created adminsitrative floater role designed to support various teams and departments, as needed. The ideal candidate will be agile, adaptable, and bring an upbeat, yet driven attitude. This position offers a great learning opportunity for someone looking to build on their administrative experience and offers growth potential as well. The role is in office, 5 days a week, from 9 AM-5:30 PM, with flexibility for some overtime. They are requiring that the candidate be a CT Notary, as the candidate will be notarizing documents for the Legal team. RESPONSIBILITIES Provide flexible administrative support across different departments and teams to cover for vacation, sick leave or other absences; Maintenance and management of calendars utilizing Microsoft Outlook; Answer all phone calls in a professional manner, take messages or assist directly when appropriate; Coordination of internal and external meetings to include room reservation, equipment set-up, and meeting material preparation (presentations, agendas and any other required documents); General administrative support including creating, maintaining, and editing documents, spreadsheets and presentations; Process expense reports in Concur ensuring compliance with the Travel & Expense Policy; Distribute daily mail to appropriate team members and process outgoing mail as necessary; Arrange all travel for executives including flights, hotels, car rentals, and car services through the Amex travel desk and registration at satellite offices; Track team PTO and Sick days; Ad-hoc assignments as requested. QUALIFICATIONS Strong organizational skills, attention to detail is crucial Proficiency in Word, PowerPoint, and Excel Minimum 4 years of admin experience; Bachelor's Degree preferred CT Notary Required

This role will mainly focus on supporting travel coordination and expense management. Must have strong, proven experience in these areas Provides administrative support to one or more individuals within a specified department or departments. Support may include: data entry, coordination of conference rooms and meetings, records retention and file management, and invoices through the internal system, ordering and managing departmental supplies, expense report reconciliation, training class support, and general support. Performs all Company business in accordance with all regulations and Company policy and procedures. Demonstrates high ethical and professional standards with all business contacts and employees in order to maintain the Company's excellent reputation within the medical and pharmaceutical community. Skills: Hands on experience with Concur (preferred) or other similar travel and expense systems Proficient in MS Word, Excel, and Outlook. Excellent written and verbal communication skills. Strong attention to detail and organizational skills. High degree of initiative, accountability, accuracy, problem solving ability and follow-up skills. Strong customer service skills and the ability to maintain confidentiality. Education: Associate's or Bachelor's degree or a High school diploma. Fluency in MS Suite including Word and Excel

Nationwide Maintenance & General Contracting Inc. is a well-established Facility Maintenance & General Contracting Company with over 30 years of experience in the industry. Based in Bedford Hills, NY, we offer a wide range of services from Awning & Sidewalk Cleaning to full-scale renovating and construction projects. Our diverse client base includes major corporations such as Rite Aid, CVS, Macy's, and more, and we are committed to providing high-quality services at an affordable price. Role Description This is a full-time on-site role for an Administrative Assistant at Nationwide Maintenance & General Contracting Inc. in Bedford Hills, NY. The Administrative Assistant will be responsible for providing administrative support, managing phone communications, demonstrating excellent communication skills, assisting executives with administrative tasks, and utilizing strong clerical skills. Qualifications Administrative Assistance and Executive Administrative Assistance skills Strong Phone Etiquette and Communication abilities Proficiency in Clerical Skills Organizational skills and attention to detail Ability to multitask and prioritize tasks efficiently Experience in the maintenance or construction industry is a plus Associate's degree in Business Administration or related field

This is an entry-level opportunity to start your career within purchasing or procurement! The role is a 3-month contract-to-hire paying $20-$23/hour on contract working 5 days per week, and once the role converts to full-time, the pay will increase to $27.50/hour and 4 days onsite, 1 day remote. If you have just finished college and want to get your foot in the job market, please apply today! What you will be doing: o Create and execute Purchase Orders (PO) for the ISP (Inside Plant) division o Monitor invoicing discrepancies and help to provide resolution o Coordinate with Accounts Payable and Accounts Receivable departments o Participate in business meetings o Perform data entry and work with financial numbers o Provide communications cross-functionally on PO statuses Required Skills & Experience - Entry level candidates with their college degree in either Business or Finance - Desire to be in a purchasing/procurement role - Strong organization and communication skills - Open to working within data entry and with numbers

*** How much experience do you have with administrative/clerical assistance? *** Are you bilingual in both English and Spanish? *** What is your visa status (US Citizen, Greencard Holder, H1-b, etc.)? *** What is your target base salary? *** Where do you currently live (city, state)? *** Are you able to work in New York, NY (and later in Yonkers)? *** What is your availability to start a new role?

About ESU: Each category of produce has their favorite parts of the earth to grow and to present their best flavors. We source them and bring them to you. In short - we are the source for your tastes. ESU is a produce import industry leader providing families with the year-round delight of the best flavors of the world - specializing in citrus, pomegranate, grapes, garlic, and other key categories. We firmly believe that our success stems from the commitment, dedication, and passion of the people in our team. Accordingly, we invite you to join our team. Position Overview: The Administrative Assistant will take responsibility for managing office supplies, handling procurement, maintaining cleanliness, organizing meeting spaces, assisting with general administrative tasks, and coordinating travel arrangements. This role will also include managing the CEO's calendar, coordinating meetings and travel, and supporting the organization of internal events and team-building activities. The ideal candidate will be proactive, detail-oriented, and possess strong organizational and communication skills. Key Responsibilities: Reception & Hosting: Greet and manage guest schedules, ensuring a welcoming and professional experience. Answer the phone and handle inbound calls with professionalism. Travel/Meeting Arrangements: Book and coordinate travel, including flights, hotels, car rentals, and transportation. Assist with meeting coordination, including scheduling, preparing agendas, and booking necessary facilities. Office Supplies & Maintenance: Manage office supplies, restocking materials as needed. Oversee general office maintenance and ensure all spaces are clean and functional. Manage CEO Calendar & Reminders: Schedule meetings and events for the CEO, ensuring proper time management. Send timely reminders to the CEO for upcoming meetings, appointments, and events. Phone & Email Communications: Handle inbound phone calls and emails, directing inquiries to the appropriate department or individual. Administrative Tasks: Organize travel and meeting schedules for the CEO, employees, and guests. Assist in handling general administrative tasks such as filing, email management, and document organization. Manage Expenses & Receipts: Track and organize expenses, ensuring all receipts are documented and ready for accounting. Building Maintenance Coordination: Follow up with vendors for office maintenance, ensuring that any repairs or service needs are addressed in a timely manner. Amazon Orders: Manage and place orders for office supplies through vendors such as Amazon. Employee Events: Organize internal events, team-building activities, and other employee-focused events. Document Organization: Assist with the organization and management of company documents for easy access and retrieval. Required Skills & Qualifications: Organizational Skills: Ability to efficiently manage multiple tasks, track inventory, and stay on top of procurement needs. Attention to Detail: Ensuring all office supplies are adequately maintained, restocked, and properly managed. Strong Communication Skills: Excellent written and verbal communication when interacting with staff, vendors, and guests. Experience: Previous experience in an administrative or office support role preferred. Computer Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint), and familiarity with expense tracking systems. Customer Service: Experience in a customer-facing role, particularly when greeting and assisting guests. Problem Solving: Ability to identify and resolve office-related issues effectively and efficiently. Presentation Skills: Comfort in creating professional presentations with a good understanding of design principles to ensure clarity and visual appeal. Travel Coordination: Experience with managing travel arrangements, including booking transportation and accommodations. Experience & Education Requirements: Education: High school diploma or equivalent required; a bachelor's degree in business or a related field is a plus. Experience: At least 1-2 years of administrative or office support experience. Specialized Skills: Familiarity with procurement, inventory management, travel coordination, event planning, and document management is a plus. Why Join Us? Be a key player in an impactful, company-wide initiative. Work in a collaborative and supportive environment with growth opportunities. Leverage your skills in a role that bridges technical and business functions. Competitive compensation package and benefits.

Caribbean Food Delights (CFD), a privately owned & operated company, is the leading manufacturer of Jamaican Style Patties: beef, chicken and vegetable. Our state-of-the-art facility is SQF certified. We are seeking a motivated and reliable Sales/Office Assistant/Receptionist, with minimum, one (1) year similar work experience, to provide sales/administrative support to our team. Job responsibilities include but are not limited to the following: Answer phones clearly and politely on first or second ring to ascertain reason for call and assist the caller. Page clearly and loudly, when necessary, check general mailbox daily to review and forward messages to appropriate employees. Greet visitors and clients pleasantly and courteously, determine their needs and provide prompt, appropriate assistance. Process all orders for local customers carefully. Follow through on order processing from receipt of order, shipping, billing to payment. Handle all orders for RCB and CFD which must be recorded on the appropriate order form and email immediately to RCB at Mt. Vernon. Check for purchase orders from the Electronic Data Interchange (EDI) computer system as required; invoice customers accordingly using the EDI system. Assist with the processing of on-line/internet sales, all telephone orders using order form to record information. Assist with keeping the supply room organized and neat at all times. Assist with the monitoring of bioterrorism and food security; maintain visitor's log book (signing in/out, giving visitor badges). Observe surveillance and general security on a regular basis. Maintain printers, fax, photocopying, and laminating machines, to ensure they have adequate supplies for proper functioning. Communicate any equipment problems to Office Management immediately, in order for service calls to be placed for equipment repair. Ensure the front counter area is clean and neat and stocked with adequate supplies of company brochures, UPS, Federal Express and Airborne supplies. Arrange UPS, Federal Express pick-ups as necessary. File all processed orders with bill of lading, invoices and original orders forms, in proper place. PHYSICAL REQUIREMENTS OF POSITION WITH OR WITHOUT REASONABLE ACCOMODATION: Frequently walking, bending, reaching, lifting and carrying 5-10 pounds; frequent verbal communication. Frequent and repetitive keyboarding motion. QUALIFICATIONS/EDUCATION, SKILLS AND KNOWLEDGE REQUIREMENTS: High School Diploma or equivalent Minimum 1 year work related experience Competent computer knowledge Ethical practice; ability to maintain confidentiality Good communication and customer service skills Ability to operate standard office equipment. Well organized; detail oriented and accurate. Bi-Lingual spoken/writing Spanish, a plus but not a necessity Pay range $21 - $22 p/h + benefits. EOE, All qualified applicants will receive consideration for employment without regard to their “disability” or “protected veteran status.” Please fax resumes to ************ or e-mail to ********************. No phone calls. Must be eligible to work in the USA.

We have had the privilege of caring for those in need for more than a century. Founded on the belief that everyone has the right to exceptional care, today we continue to provide quality care and services for our many residents, patients, and clients. Caring is not simply what we do, it is who we are. Why Join Our Team: Across our four campuses, eleven communities, five service offerings, and hospital, we are ultimately one unified team. Together, we nurture a compassionate, collaborative culture that enables continuous improvement and allows our team members to learn, grow, and shine in their careers. Surround yourself with people who care about making a difference - come join us! We have an exciting opportunity for a part-time Administrative Assistant in our Pastoral Care department. The Administrative Assistant supports the Director of Pastoral Care and the Pastoral Care Staff with secretarial, clerical and administrative functions. Ability to manage their work schedule with a conscientious work ethic. Demonstrates an understanding of, and embraces, the mission and vision statements of Christian Health. Competencies: Answers incoming phone calls for the Pastoral Care Department. Provide phone contact to community churches regarding resident/patient admission, per direction of Pastoral Care staff. Relay timely, accurate information and messages. Exercises critical thinking skills in coordinating and carrying out plans and events on behalf of Pastoral Care. Maintains accurate, timely and updated Pastoral Care/ Church Relations database including information on churches, clergy Visits, volunteer information. Develops, maintains and runs database reports, as requested. Meets regularly with Pastoral Care Director, to review department needs, projects, tasks and assignments and execute necessary plans and actions as directed. Provides secretarial and administrative support to the Pastoral Care department including the preparation, revision, typing, copying and distribution of letters, correspondence, sympathy cards, minutes to all meetings, information packets for churches, department forms, presentations. Maintains e-files or hardcopy files, as directed. Coordinates Worship Service scheduling in all CH programs. Maintains master schedule, contacts/confirms all details for scheduled community Worship Leaders/Accompanists. Types/sends letter of confirmation, reminders, letters of thanks, secures reimbursement for guest worship leaders, and welcomes new worship leaders. Develops, updates and maintains database of resident/patient information including initial screenings, hospitalizations, discharge and death to facilitate pastoral care services, scheduling, and communication. Attends Pastoral Care Department meetings; takes minutes, types and distributes. Prepares materials for meetings. Reserves meeting room. Sends agenda and meeting reminders. Tracks, updates, edits and maintains assigned department policies and procedures, and departmental forms. Maintains and reorders office supplies for the department. Coordinates all aspects of Clergy Day Events and related events for the department, including mailings to attendees, registrations, tracking of RSVPs, preparation of packets/materials, room reservations and room set-up, arrangements for meals/refreshments. Works closely with Pastoral Care staff to coordinate speakers, confirm details and provide event-day preparation, greeting, oversight, and support. Respect for cultural and religious differences of staff and residents. Should express a willingness to learn and seek new information, training and resources needed for this position. Qualifications: One (1) year secretarial experience required. Experience in data-base management required. Must be proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook, and Publisher). Schedule: Part-time 9am-1pm, Monday - Friday. Education: High School Diploma required. Secretarial school graduate and/or experience preferred. Christian Health offers a wide variety of benefits to part-time employees that includes: 401k plan for all employees who are 21 years old or older Tuition Reimbursement Employee Assistance Program Direct Deposit Credit Union Child Day Care Center on campus Gift shop on campus Free onsite parking on campus Pay differentials Exclusive employee discounts and special offers Access to earned wages prior to payday If you are interested in this great opportunity, please apply today on our website listed below. *************************************

Job Title: Operation Support Assistant Job Type: Full-Time, Regular Business Hours: Monday - Friday, 9:00 AM - 6:00 PM OR 8:30 AM - 5:30 PM About the Role: We are looking for a detail-oriented and proactive Logistics Coordinator to join our team. In this role, you will work closely with logistics partners to ensure the smooth and efficient execution of shipments, ensuring that all orders are processed accurately and on time. Your responsibilities will span from coordinating shipments, handling billing, to managing trucking and rail timelines. If you are organized, a strong communicator, and can manage multiple tasks efficiently, we want to hear from you! Core Responsibilities: Coordinate Shipments: Work with logistics partners to plan and execute timely shipments. Monitor transit progress and resolve any delays to ensure on-time deliveries. Ensure Order and Document Accuracy: Cross-check order details, shipping documents, and inventory records for consistency and accuracy. Identify and Resolve Shipping Issues: Proactively detect and fix shipping errors, working quickly to minimize disruptions. Prepare Bills and Invoices: Generate accurate invoices for client orders and verify pricing and quantities. Monitor Trucking and Rail Timelines: Coordinate with trucking and rail companies to track shipment ETD (Estimated Time of Departure) and ETA (Estimated Time of Arrival). Process Billing Orders: Finalize billing orders, update transition events, and maintain accurate records for shipments and billing details. Requirements: Minimum 1 year of logistics or transportation operations experience. Proficiency in Microsoft Office and other computer programs. Strong interpersonal, verbal, and written communication skills. Excellent organizational and multitasking abilities. Strong attention to detail and problem-solving skills. Sales experience is a plus. Benefits: Medical, Dental, Vision, Life Insurance, STD, LTD, AD&D 401K with employer match Generous PTO and paid holidays

Job Overview - Medical Office Assistant: Join our healthcare client as a Medical Office Assistant in Brewster, NY, managing front desk operations, patient scheduling, and insurance verification in a dynamic medical practice. This temporary role is perfect for a detail-oriented professional with strong customer service skills, ensuring seamless patient coordination, administrative support, and office efficiency while maintaining a welcoming environment. Compensation: $20/hour Location: Brewster, NY Schedule: Monday to Friday, 8:00 AM - 5:30 PM Responsibilities as the Medical Office Assistant: Patient Reception & Customer Service: Greet patients and visitors, provide courteous assistance, and ensure a positive check-in experience. Scheduling & Coordination: Manage appointment scheduling, verify insurance coverage, and update patient account information. Billing & Payment Processing: Handle copay collection, maintain cash security procedures, and ensure accurate transaction recording. Administrative Support: Maintain an organized front desk, assist with documentation, and support medical staff as needed. Compliance & Communication: Ensure adherence to HIPAA regulations, effectively communicate with patients, and respond to inquiries in a timely manner. Qualifications for the Medical Office Assistant: Education: High school diploma or equivalent required. Experience: Minimum of 2 years of customer service experience, preferably in a medical office or healthcare setting. Technical Skills: Proficiency in electronic health record (EHR) systems and scheduling software preferred. Skills & Attributes: Strong attention to detail, excellent interpersonal communication, and the ability to multitask in a busy clinical environment. Industry Knowledge: Familiarity with medical terminology, insurance verification, and front desk operations is a plus. Application Notice: Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, TAG MedStaffing will keep your resume on file for future opportunities and may contact you for further discussion. ID #43675