Administrative assistant jobs in Cedar Park, TX

THE CHALLENGE We're scaling from $7M to $50M in 24 months. The Founder is drowning in logistics. The COO is managing growth. The operational systems exist, but no one is overseeing them. We need someone who can take our operational systems and make them run flawlessly. Implement them, oversee them, and ensure they scale without chaos. If you've never managed operational systems at scale, don't apply. WHO WE ARE Danny Morel is a global spiritual teacher and transformational leader with 3 million followers. We help people heal their wounds, rebalance their masculine and feminine energy, and create soul-aligned abundance. We're not a "lifestyle brand." We're a movement. And we're scaling fast. Revenue: $7M → $50M in 24 months Audience: 3M followers across social media Mission: Heal humanity, one heart at a time THE ROLE You are the Executive Assistant & Operations Manager to the Founder. You own two things: 1.The Founder's time and energy (protect it fiercely) 2.The company's operational systems (oversee them, implement them, ensure they scale) You are not an assistant. You are a right hand, a systems implementer, and an operational force multiplier. PILLAR 1: EXECUTIVE SUPPORT & LIFE INTEGRATION (30%) You manage the Founder's life so he can focus on vision, content, and transformation. What You'll Own: Calendar & Schedule ManagementManage the Founder's calendar with military precision. Every meeting has a purpose. Every block of time is sacred. You protect his energy like it's your own. Inbox & Communication ManagementFilter and prioritize emails, messages, and requests. The Founder only sees what matters. Everything else, you handle. Travel & LogisticsBook flights, hotels, ground transportation. Coordinate event logistics. Ensure every detail is handled so the Founder shows up and performs. Personal & Family CoordinationCoordinate with the Founder's family (his wife is the COO). Manage personal appointments, errands, and life admin so he can stay focused on the mission. Meeting Preparation & Follow-UpPrepare agendas, briefing documents, and background research for key meetings. Take notes. Track action items. Ensure follow-through. What Success Looks Like: The Founder never has to think about logistics. His time is sacred, and you protect it fiercely. He shows up prepared, focused, and energized because you've handled everything else. PILLAR 2: OPERATIONAL SYSTEMS OVERSIGHT & IMPLEMENTATION (60%) You are the operational backbone of the company. You oversee, implement, and ensure our systems scale as we grow from $7M to $50M without chaos. What You'll Own: 1. Systems Implementation & Optimization: We have operational systems in place. You implement them across the team. You identify what's broken or inefficient and fix it. You ensure everything integrates seamlessly. 2. Standard Operating Procedures (SOPs): ImplementationWe create the SOPs. You implement them. You train the team. You ensure compliance. You update SOPs as the business evolves. You make sure every process is followed consistently. 3. Project Management :Own the project management system (Notion, Asana, ClickUp, etc.). Track all active projects, deadlines, and deliverables. Ensure nothing falls through the cracks. Report weekly to the COO on project status. 4. Vendor & Contractor: ManagementManage relationships with all vendors and contractors (designers, editors, coaches, event venues, AV companies, etc.). Ensure contracts are signed, payments are made on time, and deliverables are met. Negotiate pricing and terms. Onboard and offboard contractors as needed. 5. Data & Reporting: Maintain operational dashboards for key metrics (event attendance, email list growth, customer satisfaction, project completion rates, etc.). Generate weekly/monthly reports for the Founder and COO. Ensure data accuracy across all systems. Identify trends and flag issues before they become problems. 6. Team Coordination : Act as the operational liaison between the Founder, COO, VP of Marketing, and the team. Ensure everyone knows what they're responsible for and when it's due. Facilitate communication. Resolve operational conflicts. Keep the team aligned and moving in the same direction. 7. Event Operations: Coordinate all logistics for live events (Awaken Your Highest Self, Heal events, retreats). Venue contracts. AV setup. Catering. Travel for team and speakers. Attendee communication. On-site execution. Post-event follow-up. You ensure every event runs flawlessly. What Success Looks Like: •Nothing breaks. Systems run smoothly, deadlines are met, and the Founder/COO never have to think about operations. •Processes scale. As the business grows from $7M to $50M, your systems grow with it-no chaos, no bottlenecks. •The team operates autonomously. Everyone knows what to do, when to do it, and how to do it because you've implemented the SOPs and trained the team. •You're the fixer. When something goes wrong, you diagnose it, fix it, and implement a solution to prevent it from happening again. PILLAR 3: SOCIAL MEDIA ENGAGEMENT & CONTENT CAPTURE (10%) You are NOT a content creator. You are NOT a social media manager. You are a community engagement coordinator and content capturer. What You'll Own: 1. Social Media EngagementRespond to DMs and comments across Instagram, Facebook, and other platforms. Engage with the community. Answer simple questions. Flag important messages for the Founder or team. Maintain the brand voice in all responses. 2. Content Capture at Live EventsAttend live meetings, events, and coaching calls. Capture key moments on your phone (video, audio, screenshots). Flag powerful quotes, transformational breakthroughs, and viral-worthy moments. Send raw footage to the content team for editing into reels, posts, and clips. What Success Looks Like: The community feels seen and heard. DMs are answered within 24 hours. The content team has a constant stream of raw footage from live events to turn into social media gold. The Founder never has to think about engagement-you've handled it. YOU MUST BE: Operationally EliteYou've implemented systems before. You've overseen SOPs. You've managed projects, vendors, and teams. You know how to take existing systems and make them run flawlessly. You're not learning on the job-you're executing from Day 1. Proactive & Self-DirectedYou don't wait to be told what to do. You see what needs to happen and you make it happen. You anticipate problems before they arise and solve them before anyone notices. Detail-ObsessedNothing slips through the cracks. You track every detail, every deadline, every deliverable. You're the person who remembers what everyone else forgets. Tech-SavvyYou learn new tools fast. CRM, project management, email marketing, payment processing, dashboards-you can figure it out and implement it quickly. Calm Under PressureEvents go wrong. Systems break. Deadlines shift. You don't panic. You fix it, document it, and prevent it from happening again. Mission-AlignedYou resonate with Danny's mission. You believe in healing, transformation, and conscious living. This is not just a job-it's a calling. YOU MUST HAVE: 3+ years of experience as an EA or Operations Manager (preferably for a high-growth founder or CEO) Proven ability to implement and oversee operational systems (CRM, project management, SOPs, etc.) Strong project management skills (you've managed multiple projects simultaneously without dropping the ball) Vendor/contractor management experience (you've negotiated contracts, managed relationships, and ensured deliverables) Event logistics experience (you've coordinated live events from start to finish) Data fluency (you can maintain dashboards, analyze metrics, and generate reports) Excellent written and verbal communication skills (you can represent the brand professionally) Ability to work independently (you don't need hand-holding-you figure it out) COMPENSATION Salary: $70,000 - $100,000/year (depending on experience) Location: Austin Tx Preferred but can be Remote (U.S. based preferred) Employment Type: Full-Time Additional Benefits: •Flexible schedule (results matter, not hours) •Free access to all Danny Morel programs and events •Professional development budget •Work with a mission-driven team changing lives globally WHO SHOULD NOT APPLY You're looking for a traditional 9-5 EA role You need constant direction and hand-holding You've never implemented operational systems before You're not comfortable with ambiguity and fast-paced growth You don't resonate with spiritual/transformational work You want to be a social media manager or content creator HOW TO APPLY Send a short LOOM video (3 min max) introducing yourself and telling us. DO NOT read from a script-you're too confident and powerful for that: 1.Why you feel called to this role 2.How your life's journey has prepared you for this kind of leadership 3.Examples of leaders you've worked for and how you helped them with their mission 4.What makes you the right fit for this role Also include: Your resume The results of this free DISC Personality test: ************************************************** • Your Instagram or LinkedIn Send to: ********************* Application Deadline: 2 weeks from posting We're moving fast. If you're the right person, you'll hear from us within 12 hours of applying.