Administrative assistant jobs in Cicero, IL

The Executive Administrative Assistant plays a key role in supporting the Office of the President and Board of Trustees, ensuring the smooth and efficient operation of daily activities. Reporting to the Executive Administrator to the President and the Chief of Staff/EVP, this individual helps keep schedules, meetings, communications, and board functions running seamlessly so leadership can focus on advancing institutional priorities. In this highly visible role, the Administrative Assistant coordinates logistics, prepares materials, maintains records and systems, and contributes to a professional, welcoming environment for visitors, trustees, faculty, staff, students, and campus partners. Responsibilities Manage daily scheduling for the President and Chief of Staff, including invitations, holds, reschedules, confirmations, printed calendars, and basic meeting details. Coordinate logistics for Cabinet and standing meetings: scheduling, room/Zoom setup, materials collection, packets/shared folders, attendance tracking, and small-meeting catering. Arrange travel for the President and Chief of Staff-flights, hotels, ground transport, itineraries, and receipt gathering for expenses. Provide calendar, travel, and expense support to the CFO as capacity allows while the CFO maintains ownership of their calendar. Support Board of Trustees operations: upload materials to OnBoard, maintain trustee/committee lists, prepare printed packets and meeting materials, and assist with simple logistics as needed. Draft and prepare letters and communications for the President's signature; route documents, track written notes and acknowledgements, and maintain stationery supplies. Schedule Zoom webinars/meetings using templates, send invites and reminders, confirm links/settings, and coordinate basic technical or onsite support. Support presidential events and briefings by monitoring calendars, placing/updating holds, gathering logistics from organizers, and assembling briefings from templates. Maintain a professional environment in the President's Office and adjacent meeting spaces; greet visitors, manage room reservations and setups, and coordinate routine IT/Facilities needs. Monitor and replenish office/food supplies; manage mail, shipping, and deliveries. Update budget worksheets, pull basic finance reports, process invoices, POs, contracts, and reimbursements, and follow up on routine finance questions. Maintain organized electronic and hard-copy files across SharePoint/InSite, Google Drive, OnBoard, and related systems. Assist in updating internal process documents and the President's Office operations manual. Perform additional duties as needed to support the President. Ideal Experience Associate's degree required, bachelor's preferred. 3+ years of administrative support experience, ideally in higher ed, healthcare, nonprofit, or corporate executive settings. Strong organization, attention to detail, and follow-through; able to manage multiple deadlines in a fast-paced environment. Professional, discreet, and committed to confidentiality. Strong interpersonal skills and ability to work effectively with internal and external stakeholders. Good judgment in determining when to act independently vs. seeking guidance. Proficient in Google Workspace; willing to learn OnBoard, Concur, SharePoint Classic, and basic Microsoft Office. Clear written and verbal communication skills with professional email etiquette. Positive, service-oriented, and collaborative approach. Experience supporting senior leaders or an executive office. Experience with boards, board portals, or governance processes. Familiarity with higher education environments and academic calendars. The Larko Group is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.

Duravant is a global engineered equipment company with an over 100-year operating history. Through our portfolio of operating companies, we deliver trusted end-to-end process solutions for customers and partners through engineering and integration expertise, project management and operational excellence. With worldwide sales distribution and service networks we provide immediate and lifetime aftermarket support to all the markets we serve in the food processing, packaging and material handling sectors. Duravant's market-leading brands are synonymous with innovation, durability and reliability. POSITION SUMMARY: The Executive Assistant to the CEO and CFO serves as a trusted partner to the company's two most senior executives, providing high-level administrative support while also owning independent projects that advance strategic, operational, and organizational priorities. This role requires exceptional judgment, discretion, and the ability to operate with autonomy in a fast-paced, dynamic environment. The ideal candidate is proactive, detail-oriented, and comfortable working at the executive and Board level, with the confidence and capability to manage complex priorities and contribute beyond traditional administrative responsibilities. ESSENTIAL RESPONSIBILITIES: Executive Support (CEO & CFO) Manage complex calendars, travel arrangements, and meeting logistics across multiple time zones Anticipate executive needs and proactively resolve scheduling conflicts and priorities Prepare briefing materials, agendas, presentations, and meeting summaries Serve as a gatekeeper and liaison between executives and internal/external stakeholders Support Board of Directors and executive leadership meetings, including materials coordination and follow-up actions Independent Project Support Own and execute discrete projects on behalf of the CEO and CFO, often cross-functional in nature Conduct research, prepare analyses, and develop executive-ready summaries and recommendations Track progress on strategic initiatives and follow up on action items across the organization Support special projects related to strategy, communications, operations, or governance Drive projects independently with minimal oversight, ensuring deadlines and quality standards are met Communication & Coordination Draft and edit executive communications with a high degree of professionalism and confidentiality Coordinate with senior leaders, external partners, and advisors Represent the CEO and CFO with credibility, tact, and sound judgment Confidentiality & Judgment Handle highly sensitive information with discretion and integrity Exercise strong judgment in prioritizing issues and escalating matters appropriately Maintain professionalism in high-pressure or ambiguous situations POSITION REQUIREMENTS: 5+ years of experience supporting senior executives (C-suite preferred) Demonstrated ability to manage complex schedules and competing priorities Strong written and verbal communication skills Proven ability to work independently and exercise sound judgment High level of discretion and professionalism Advanced proficiency in Microsoft Office and collaboration tools PREFERRED QUALIFICATIONS: Experience supporting both a CEO and CFO or multiple senior executives Exposure to Board-level governance or public/private company environments Experience managing projects or initiatives beyond traditional EA responsibilities Bachelor's degree preferred CORE COMPETENCIES: Executive presence and confidence Exceptional organizational and time-management skills Proactive problem-solving mindset Ability to synthesize information and communicate clearly Adaptability and comfort with ambiguity Strong interpersonal skills and relationship management Duravant is committed to a culture that promotes long-term career satisfaction and provides an opportunity for personal and professional growth. We succeed by operating within our core values of Integrity, Teamwork, Respect, Sense of Urgency, and Winning Spirit. Competitive compensation package Comprehensive benefits package designed to support our employees' health, well-being, and financial security Work/life programs designed to provide a safe, secure, and balanced environment Education and training programs to develop and grow a high-performance workforce Performance-based rewards

Job Title: Administrative Assistant Industry: Nonprofit Compensation: $25.00 - $30.00 / Per Hour Work Schedule: 8:00 AM - 5:00 PM, 100% onsite is eligible for medical, dental, vision, and 401(k). About Our Client: Addison Group is hiring for our client, a well-established nonprofit organization in Chicago. The organization is dedicated to community engagement and provides a collaborative and professional environment for staff. They value diversity, inclusivity, and professional growth while offering competitive benefits and a strong focus on work-life balance. Job Description: Our client is seeking an experienced Administrative Assistant to provide high-level support to their executive team and Board of Directors. This role is ideal for a detail-oriented professional with nonprofit experience who can manage complex schedules, prepare board materials, and maintain a high level of discretion. Key Responsibilities: Manage calendars and schedules for C-suite executives, coordinating both internal and external meetings. Serve as liaison between executives, board members, and other stakeholders, providing professional communication and follow-up. Support board operations, including preparing agendas, taking minutes, distributing materials, and maintaining records. Assist with planning and executing meetings, events, and other organizational initiatives. Prepare, review, and edit reports, correspondence, and other documents. Maintain corporate records, policies, procedures, and organizational directories. Provide general office support, including supply management, mail handling, and equipment maintenance. Collaborate with internal teams to ensure clear and timely communication throughout the organization. Handle confidential information with discretion and professionalism. Perform other administrative duties as assigned. Qualifications: Minimum 3 years supporting senior executives, preferably in a nonprofit environment. Experience providing board support. Proficiency in Microsoft Office Suite (Word, Outlook, Excel), with experience in PowerPoint and Publisher preferred. Strong organizational, communication, and problem-solving skills. Ability to manage multiple priorities and anticipate executive needs independently. Additional Details: Direct hire opportunity. Business casual dress code. Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws. Reasonable accommodation is available for qualified individuals with disabilities upon request. #Admin2

The Washington Square Health Foundation has an immediate opening for a Program Assistant. The Washington Square Health Foundation, Inc. grants funds in order to promote and maintain access to adequate healthcare for all people in the Chicagoland area regardless of race, sex, creed or financial need. The Foundation meets this goal through its grants for medical and nursing education, medical research and direct healthcare services. The Program Assistant position provides both administrative and professional support to the Executive Director. The Program Assistant interfaces with the Public, Venders, Grantees and Board Members and reports directly to the Executive Director. The position requires excellent written and verbal communication skills, as well as knowledge of Microsoft Office, including Word, Excel, PowerPoint, and Outlook. Knowledge of not-for-profits and the not-for-profit Chicagoland scene, especially health care, is a plus. In addition, knowledge of Blackbaud or other grant management programs is a definite plus. Requirements: The successful candidate will have a college degree (BA) or equivalent life experience in an applicable field, plus at least one year of relevant work experience. Competitive salary and benefits are available. Responsibilities: Under the direct supervision of the Executive Director, the Program Assistant: Maintains office and grant files, including digital database, as well as document retention program. Insures accurate and speedy retrieval of Foundation documents; Answers general phone and email inquires; Maintains office calendar, including the Executive Director's; Prepares all checks for signatures, maintains bank balances, and runs financial reports; Initial review of all invoices for payment; Monitors office communications via email, phone, and correspondence; Maintains Foundation website; Prepares documents for Board and Committee Meetings; Represents the Foundation at designated professional meetings; Prepares all grant documents and insures monitoring of receipt of grant documents and disbursement of funds; Answers initial grant inquiries and/or forwards more complex inquiries to the Executive Director; Is responsible for a portfolio of specific grant requests; including, initial recommendation, site visits, and evaluations; Is privy to and maintains confidential Foundation information; and Any other projects as may be assigned from time to time by the Executive Director. Next Position: Program Associate.

Job Title: Executive Assistant Duration: 3+ Months (Possibility of Extension) Responsibilities: Seeking a detail-oriented, proactive Executive Assistant and Visitor Coordinator to support the inaugural Faculty Director and the incoming Executive Director. In this highly visible and impactful role, you will expertly manage dynamic calendars, ensuring that the Directors are fully prepared to transition seamlessly between engagements. You will take ownership of the end-to-end visitor experience pipeline, including tracking prospective guests, managing invitations, booking travel and accommodations, onboarding visitors, and serving as the principal concierge for high-profile guests at the Forum. This position also plays a key role in supporting the Forum's information flow, helping to streamline operations, enhance efficiency, and ensure timely and accurate exchange of information among stakeholders. Providing budget support and serving as a technical liaison, you will master University systems to process and track payments, reimbursements, procurement, and collaborate with ITS and other support teams to resolve issues and optimize processes. This is an on-campus position with no hybrid or remote work option during the academic year. Evening or weekend assistance may occasionally be required for events and to support Forum programming, with the possibility of a more flexible schedule during the summer session at the discretion of the Directors. This role offers a unique opportunity to demonstrate leadership, drive logistical excellence, and actively contribute to the success and reputation of the Forum Qualifications: 7-10 years transferable experience in academic or multinational environments. Expertise in complex international calendar management, guest relations, and travel planning. Demonstrated experience with expense management, budget tracking Superior communication, organizational, and interpersonal skills; proven ability to anticipate needs, take initiative, and work independently in fast-paced settings. Advanced proficiency with Microsoft Office Suite and productivity tools (calendar, document, and expense platforms). Experience with Oracle, Workday, other systems desirable but not required.

Firm Ranking: AmLaw20 Firm Legal Secretary Support Model: 4 to 1 Pay Rate: $80,000 - $110,000 Work Week: 8:30am - 5pm (37.5 hour work week) Onsite Logistics: 3 days a week onsite Hiring Manager: Office Administrator Job Description: Coordinates and tracks numerous legal matters of all types. Creates, edits, formats, and proofreads documents including agreements, contracts, plans, etc. Prepares and finalizes legal documents for e-Filing and filing via PACER. Communicates directly and on behalf of attorneys with third parties, including client representatives, other companies, and other institutions. Creates, executes, and monitors systems to manage client workflow, tasks, and documentation. Creates, edits, formats, and proofreads various documents, appropriately maintaining such documents within the firm's file management system. Organizes and coordinates conference calls and client meetings. Prepares new client matter requests and coordinates approval, conflict search processes, and new matter letters. Reviews and edits bills and related reports according to client billing arrangements and facilitates prompt responses to client billing inquiries. Maintains a multitude of open client matters in Serengeti. Maintains electronic and paper files following Firm and client service team guidelines. Maintains and monitors attorney calendars. Coordinates and/or books travel arrangements. Prepares, tracks and maintains attorney expenses in Chrome River.

Provides advanced administrative support to Global Security leadership team including VP. Monitors and prioritizes email, highlights actions and routinely authors responses. Coordinates and maintains departmental files, as assigned, in compliance with corporate and legal guidelines. Follows company purchasing and other established procedures. Uses intermediate to advanced software skills to perform assigned work. Uses and understands Microsoft Office Suite and other business-specific software, including Corporate Travel website and other programs. Professionally interacts with senior level management. Consistently handles confidential or business-sensitive information. Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements. Arranges catering and food services for department meetings. Proactively identifies and resolves scheduling conflicts. Provides other administrative duties as required. Top skill requirements: Responsive and able to multitask. Technical proficiency with Microsoft Office, SAP/Concur, and other relevant systems. Attention to detail. Strong communication across all levels. Discretion and confidentiality. Education: Minimum Associate Degree in Office administration and/or equivalent is required. About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit ************************ US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Recruiter Details: Name: Shivangi Shivpuri Email: ********************************* Internal Id: 25-52936

Are you an Administrative professional who has a passion for planning, organization, and enjoys being a key member in amore intimate team environment? Would you like a more flexible schedule? Our client location in the northern suburbs (Northbrook area) is looking to add a strong administrative assistant that is looking for a 35 hour/week work schedule. The key to success require an experienced background (5-10 years in an administrative or project management role) and ability to be organized and work autonomously. About the company: Our client is a dynamic and innovative organization committed to delivering impactful conferences across various IT industries. We are seeking a detail-oriented, organized, and proactive individual to join our team as a Project Manager/ Administrative Assistant. This role will support the planning, coordination, and execution of 20 annual conferences, ensuring seamless operations and an exceptional experience for all attendees and sponsors. Key Responsibilities: Assist in the planning and coordination of conferences, from inception to completion. Manage conference schedules, including speaker bookings, venue arrangements, and logistics coordination. Communicate with sponsors and venue to ensure timely delivery of event requirements. Maintain and update event-related documentation, such as attendee lists, registration data, and budget tracking. Ensure compliance with event policies and timelines Provide on-site support during conferences to handle any immediate logistical needs and ensure smooth operations. Provide administrative support to the company president Create and update conference webpages Update and maintain company website pages for each conference via WordPress (adding/editing session information, linking pages, adding media/logos, etc.) Update and maintain forms in Wufoo Communicate day of conferences with sponsors and attendees Qualifications: Proven experience in project management, conference coordination, and related administrative roles. Strong organizational and time-management skills with the ability to handle multiple tasks and deadlines. Excellent written and verbal communication skills. Ability to work well under pressure and in a fast-paced environment. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), WordPress, Adobe and Wufoo Ability to work independently in small office environment Some travel required for on-site for pre-conference setup the day before conference (approx. 2 hours) as well as on-site conference management (approx. 7am - 5:30pm) Professional presentation and demeanor Bachelor's degree or equivalent experience If you are passionate about administration, project management, and conference planning and are detail-oriented, and thrive in a fast-paced environment, we would love to hear from you!

A global real estate investment manager is seeking an Executive Assistant based in Chicago, IL to support multiple Portfolio Managers. This role provides administrative, operational, and confidential support aligned with department goals. The ideal candidate is organized, detail-oriented, energetic, adaptable, and able to manage a fast-paced, deadline-driven workload. The role involves interaction with senior stakeholders and requires the ability to manage projects independently and handle sensitive information with discretion. The position hybrid (4-days in the office) and is paying up to $90K base + Bonus. No OT Key Responsibilities Draft and edit confidential correspondence and documents; take and transcribe meeting minutes; perform administrative tasks. Create, maintain, and update databases. Analyze and present data for management reporting. Serve as a liaison between executives, internal teams, employees, clients, and visitors. Review and triage incoming correspondence and determine appropriate actions. Track issues and ensure timely follow-up. Manage incoming requests independently; coordinate between departments when needed. Plan, coordinate, and support meetings and conferences Arrange domestic and international travel. Gather data for reports and presentations; conduct independent research for special projects. Assist with department financial processes, including budgets, accounts payable, and report generation. Manage department record-keeping systems and update files and publications. Maintain documentation according to company policies. Review requests for information and determine appropriateness of release. Support committee and leadership meetings by coordinating technology and distributing materials. Complete quarterly lender reporting for each property. Run reports and assist analysts with supplemental data needs. Coordinate scheduling and travel for quarterly Board of Directors meetings. Collaborate seamlessly with other administrative assistants for cross-coverage. Complete additional tasks as required. Minimum Qualifications Bachelor's degree Minimum of 2 years supporting an executive Strong MS Outlook, Word, Excel, and PowerPoint skills Excellent interpersonal, written, and verbal communication skills Ability to organize, prioritize, and manage multiple tasks and deadlines Sound judgment and discretion with confidential information Experience supporting Managing Director-level leaders (or equivalent) preferred Capabilities & Attributes Adaptability: Maintains effectiveness across varying environments, responsibilities, and individuals. Planning & Organizing: Establishes clear plans, coordinates multiple tasks efficiently, and uses resources effectively. Team Focus: Dedicated to team goals; builds strong relationships; earns trust and respect through collaboration. Dealing with Ambiguity: Handles change well; makes decisions with incomplete information; remains effective in uncertain situations.

Our client is a leading enterprise SaaS company delivering a decision intelligence platform that powers global supply chains. Leveraging one of the world's largest transportation data networks, the organization provides real-time visibility and AI-driven insights across all modes of transportation and global regions. The platform enables companies to respond to disruptions, automate processes, track emissions, and make faster, smarter business decisions. With a strong global footprint and a fast-growing, mission-driven culture, this organization is known for innovation, collaboration, and operational excellence. The Opportunity We are seeking an experienced Executive Assistant to support the Chief People Officer (CPO). This role is highly visible and will partner closely with executive leadership to manage day-to-day operations, streamline administrative processes, and support key strategic initiatives. The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, and brings structure and clarity to complex workflows. Key Responsibilities Administrative Support Develop and maintain a rigorous, seamless, and repeatable execution cadence Manage complex business (and occasional personal) calendars with precision Anticipate challenges and proactively resolve issues before they arise Structure and organize daily workflows to align with strategic priorities Monitor, triage, and respond to email correspondence Serve as a thought partner in select meetings and manage follow-up actions Prepare internal correspondence, reporting, and materials to drive team success Interface with senior executives, investors, partners, and customers Operational & Strategic Support Assist with reporting and operational metrics to support leadership decision-making Partner with executive operations leadership to create scalable operational frameworks Work cross-functionally to improve processes and operational efficiency Co-manage high-priority projects critical to organizational success Support team growth and create leverage across the broader organization Desired Skills & Qualifications 5+ years of Executive Assistant experience supporting senior executives 5+ years of experience in a fast-paced, high-growth environment Bachelor's degree required Highly organized, proactive, and detail-oriented Strong ownership mentality and pride in work product Calm under pressure with the ability to think quickly and adapt Excellent written and verbal communication skills Advanced proficiency in Microsoft Word, PowerPoint, Excel, and Outlook Growth-oriented mindset with a desire to contribute beyond core responsibilities Strong interpersonal skills with the ability to work across personalities, cultures, and work styles Passion for fostering a collaborative, high-performing team culture

Administrative Assistant (Contract to Hire | Hybrid) Seeking a reliable Administrative Assistant to support daily office operations in a professional environment. This role serves as the front-desk point of contact while assisting with scheduling, travel coordination, and general administrative support. Key Responsibilities Answer and route incoming calls; greet visitors Provide scheduling and administrative support Assist with travel coordination and meeting logistics Maintain office organization, breakroom, and conference rooms Restock supplies (water, snacks, etc.) and assist with light office upkeep Support general office operations as needed Requirements Prior administrative or receptionist experience Comfortable with hands-on office tasks and lifting up to 50 lbs Strong communication, organization, and multitasking skills Proficient with Microsoft Office

Executive Assistant - Finance Full-Time, 40 hours per week Monday - Friday, 8am-5pm Primary Location: Downers Grove, IL What We Offer You: Comprehensive medical, dental, and vision benefits that include healthcare navigation assistance. Access to a mental health benefit at no cost. Employer provided life and disability insurance. $5,250 Tuition Reimbursement per year. Immediate 401(k) match. 40 hours paid volunteer time off. A culture committed to community engagement and social impact. Up to 12 weeks parental leave at 100% pay and a financial benefit for adoption and surrogacy for non-physician team members once eligibility requirements are met. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters. The Executive Assistant also serves as a liaison to senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects. RESPONSIBILTIES: • Completes a broad variety of administrative tasks for executives, including managing an extremely active and complex calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings. • Works to schedule virtual and onsite interviews, coordinating travel, agendas and at times, working directly with recruiting firms. • Plans, coordinates and ensures the leaders schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the leader. • Communicates directly, and on behalf of the leader, with Board members, and others, on matters related to company's programmatic initiatives. • Researches, prioritizes, and follows up on incoming issues and concerns, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response. • Provides a bridge for smooth communication between the leader and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff. • Works closely and effectively with leaders to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the executive updated. • Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects, some of which may have organizational impact. • Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the leaders ability to effectively lead the company. • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures. EDUCATION: HS diploma or equivalent required. EXPERIENCE: 6+ years of related experience required in working in an executive assistant role.

Responsible for managing the full administrative and compliance process for municipal permitting, contractor licensing, and project documentation. This role ensures that all jobs are properly approved, tracked, and completed in accordance with local regulations and company standards while supporting communication across departments including sales, project management, and insurance. Experience 1-3 years of experience in an administrative, clerical, or office support role Experience with scheduling, recordkeeping, and data entry is often required Skills and Abilities Strong written and verbal communication skills Excellent organizational and time management abilities Proficiency with office software (e.g., Microsoft Office Suite or Google Workspace) Ability to handle confidential information with discretion Attention to detail and accuracy Problem-solving and multitasking skills Customer service orientation Responsibilities: Permitting & Licensing Management Work directly with municipalities to obtain contractor licenses and necessary permits for each project. Compile, complete, and submit all required documentation including bonds, certificates of insurance (COIs), signed contracts or purchase orders, scopes of work, and plats of survey. Ensure all projects are reviewed and approved by the appropriate municipal authorities before work begins. Track and update permit status daily, identifying outstanding applications and following up as needed. Dispatch & Project Coordination Prepare and distribute daily dispatch schedules outlining job locations, tasks, and assigned project managers. Maintain organized records linking each job number with its corresponding documents, communications, and approvals. Manage job closeouts by scheduling and overseeing final inspections with municipalities, ensuring all work meets local requirements and company standards. Insurance & Vendor Documentation Coordinate with the insurance team to issue and manage COIs for all vendors, subcontractors, and clients. Verify accuracy and compliance of insurance documentation prior to approval for work. Maintain up-to-date vendor records including W-9 forms, insurance certificates, and contact details within the CRM system. CRM & Administrative Management Utilize the company CRM system (Procru) to upload project documentation, input job costs, and track billing-related information. Update CRM data for customers, vendors, and job sites in coordination with the sales team. Generate and review reports to monitor project progress, permit status, and document compliance. Cross-Departmental Communication Act as a liaison between municipalities, sales teams, project managers, and vendors. Keep sales informed of permit progress, inspection results, and project readiness. Ensure all relevant documents are accurate, current, and accessible to internal teams. Heartland Paving Partners is an organization committed to diversity and inclusion to drive our business results and create a better future every day for our diverse employees and communities. We believe a diverse workforce allows us to match our growth ambitions and drive inclusion across the business. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, protected veteran status, or any other characteristic protected by local, state, or federal law and will not be discriminated against on the basis of disability.

Full Time Oakbrook Terrace, IL, US Salary Range:$67,000.00 To $80,000.00 Annually The Executive Assistant provides high-level administrative support to senior executives on the Enterprise Operating Committee, ensuring smooth day-to-day operations and enabling leadership to focus on strategic priorities. This role requires exceptional organizational skills, discretion, and the ability to manage multiple tasks in a fast-paced environment. This position will report to the Director, Office Administrator. Essential Elements Manage complex calendars, schedule meetings, and coordinate travel arrangements. Draft, review, and manage correspondence, presentations, and reports. Prepare agendas, take minutes, and ensure follow-up on action items. Assist with special projects, research, and data analysis as needed. Provides support, however needed, to all members of the department's team, utilizing prioritization skills to ensure maximum efficiency. Handle sensitive information with the highest level of discretion. Serve as a point of contact between executives and internal/external stakeholders. Oversee administrative processes and ensure efficiency in executive workflows. Performs event planning, particularly for Board meetings and conferences. This involves site selection, negotiating with vendors, communicating with Board members / participants and their Executive Assistants, preparing travel itineraries, creating event budgets, etc. Completes expense reports for members in the department Exercises independent judgment in interpreting and releasing information to associates both within the company and external Requirements Education and Certifications Bachelor's degree preferred or equivalent experience. Experience 5+ years supporting senior executives in a corporate environment. Advanced proficiency in Microsoft Office Suite and collaboration tools. Strong written and verbal communication skills. Excellent time management and prioritization abilities. High level of professionalism and discretion. Demonstrated ability to hold to high standards of customer service with both employees internally and outside parties

@properties is the largest independent real estate brokerage firm in the state of Illinois and one of the top 8 residential brokers in the U.S. As a locally-owned, independent company, we offer local homebuyers and sellers the highest level of service for their real estate needs through our award-winning sales and marketing programs, industry-leading technology, and experienced, innovative brokers. We have the opportunity to add a Relocation Administrative Assistant to our team. This is a Monday through Friday in-office role at our office located in Chicago. The Relocation Administrative Assistant will serve as administrative support to the @relocation department, which handles real estate referrals. This role will work directly with the consultant team handling administrative duties pertaining to their files, plus project work as defined by the Relocation Director. Duties Assists in management of the @properties referral network (holding company), including communications with network members and IDFPR and maintaining of records Updates and utilizes the eRelocation referral tracking database regularly, including reporting, file notation, payment information, and other tasks, as needed. Provides administrative support to @properties Relocation departments, including referral updates and payment tracking and other items, as needed Data entry and maintenance of records Filing, updating, coordinating incoming and outgoing payments Works with utility companies to turn on/off utilities at various properties Coordinates repair work/quotes/billing with vendors and contractors; other property management, as needed General administrative as directed by the relocation director Assistance in arranging events Writing of personal notes and mailing for marketing related projects Support, as needed, for the consultant team Other duties as assigned Qualifications: High school diploma or general education degree (GED) 1-2 years of related experience Real estate/relocation experience and college degree preferred Clear and professional oral and written communication skills Motivated, organized, detail-oriented, resourceful Basic math skills (add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals) Knowledge of Word Processing software; Spreadsheet and Excel software and Database software Knowledge of Microsoft Outlook or similar email system Compensation: The base pay range for this position is $40,000-$45,000 annually; however, base pay offered may vary depending on job-related knowledge, skills, experience and market location. Bonuses may be provided as part of the compensation package, in addition to a full range of benefits.

Because your opportunities are endless Here at Primark, we love to do things our way. We help our customers keep up with high fashion at affordable prices. We do everything with passion, high standards and care around here. And if that sounds like you, join us as a Cash Office Assistant. Because you matter People are at the heart of what we do, so it's essential that we provide you with the right environment to perform at your very best. We offer benefits that put you first: Salary: we offer a competitive starting base pay with $0.50 increases at 6 months and 12 months of employment Balance: Plan your life outside of work with set schedules and guaranteed hours Paid time off: Earn paid time off for every hour you work, inclusive of part time roles Discounts: Use your in-store employee discount across our fabulous range Development: Grow your career with our development programs and career paths Retirement: Secure your future with our generous 401K Retirement Plan & Company Match Workspace: Enjoy our best in class back of house colleague workspace Support: Explore our well-being initiatives and employee assistance programs What will I be doing? As a Cash Office Assistant at Primark, you control the cash. This means you will be stabilizing the tills (our term for registers) and monitoring use of petty cash. You will contribute to the profitability of the store through: Efficiently and accurately controlling cash handling operations Noting any till discrepancies Preparing tills for the following day Who you are: We love to delight our customers with amazing in store experiences and that starts with you! Here's what we need: You are detailed oriented, fashion-loving person with 2 years of experience in handling cash procedures, as well as retail experience. You're passionate about people and creating those amazing experiences You're honest, a strong communicator who can also listen, share ideas and get involved where needed You've got good organisational skills and attention to detail You're a team player with high levels of motivation, a positive attitude and willingness to learn You're interested in fashion and the latest looks You have a high school diploma or equivalent To join us, apply today! The pay range for this role is: $17.60 This is a good faith estimate of the minimum and maximum we would pay for this role at the time of this posting. The base pay rate offered will account for internal equity and may vary depending on the candidate's geographic region of work, job-related knowledge, skills, and experience, among other factors. Our fashion isn't one-size-fits-all and neither is our culture. Primark promotes equal employment opportunity, we strive to create an inclusive workplace where people can be themselves, access opportunities and thrive together. Primark is an equal opportunity employer. Primark does not discriminate against applicants or employees on the basis of race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, genetic information, or any other characteristic protected by law. Primark is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment. To request reasonable accommodation to participate in the job application or interview process, please email ********************** with your request. This email is not for general employment inquiries or correspondence. We will only respond to those requests that are related to accessibility of the online application system due to a disability.

Job details Salary $27-34 an hour Job Type Part-time **Only for American region** We need office help in our growing company. Lots of data entry in Quick books, Excel and online partners we use. Experience is a plus but we will train someone with good computer skills M-F 7am till 3:30 $27-34 depending on experience BENEFITS: Major Holidays paid, Vacation Pay, Employee discounts on products. No medical is currently available. Pay and advancement opportunities are available to help you pay your own. We hope to be able to offer medical in the future. JC Marketing is an Alaska Souvenir Distributor. We are located next to the Boys and Girls Club in Spenard. Send your resume to this ad and if you are selected for an interview. We will contact you by phone or email. Thank you!

Felix is a luxury lifestyle magazine currently serving Chicago, Los Angeles and New York. The pages of this glossy publication cover the latest trends in fashion, fine dining, nightlife, arts and culture. Featuring ultra luxe fashion profiles, restaurants, and the season's must-have accessories from the world's top writers and stylists. Luxe Media, LLC and Felix Magazine are the marketing names of The Aparecio Foundation, NFP (“TAF”). Luxe Media, LLC. is committed to developing a fun and productive work culture that is conducive to positive results! We offer a uniquely open environment that demands initiative and imagination from every single team member that are heard, tested, and genuinely empowered to lead by example and create lasting impacts on our organization, its programs, and the community. This is an internship/volunteer opportunity with standard industry sales Commission Only. Job Description The job of the editorial assistant is to work with the Editor in chief of Felix Magazine. Qualifications Tasks: Prepare memos, letters, and other documents, using word processing, spreadsheets, database, or presentation software Answer phone calls and direct calls to appropriate parties or take messages. Attend meeting to record minutes Qualifications: Technology skills (Microsoft office, basic computer skills, phone skills, scanners, photocopiers) Fluent in English Knowledge of business and management principles involved in strategic planning, resource allocation, and coordination of people and resources. Active listener: Give full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times. Service oriented: actively looking for ways to help people Exhibits integrity and trust Education Some Bachelor's degree or Associate's degree High School diploma or equivalent Additional Information All your information will be kept confidential according to EEO guidelines.

Starting Pay Rate is Based on Experience - Minimum Hourly Rate: $19.00 Recognizing and valuing diversity strengthens our ability to attract, retain and engage associates and reinforces our relationship within our communities. Our associates are the most valuable asset we have. The collective sum of the individual differences, life experiences, knowledge and talent that our associates invest in their work represents a significant part of not only our culture, but our reputation and company's achievement as well. A Centier Associate is someone who embodies a servant heart, is unaccepting of anything less than remarkable service, and is self-motivated and driven to deliver exceptional results. What are our values? Our Corporate values are Caring, Loyalty, Integrity, Friendship, Fun....who wouldn't want to work for an AWARD-WINNING company that's built on these pillars? What about the perks? Access to our Marathon Health Clinics which provide FREE visits & prescriptions, Generous Paid Time Off benefit, Tuition Reimbursement, 401K match, Associate Stock Ownership Plan, Daycare Reimbursement, FREE Onsite Fitness Center/Fitness Reimbursements, Health and Wellness Programs, the ability to have a voice with our Diversity/Equity/Inclusion Council, Career Growth, Work/Life Balance, AND MORE. This department typically works Monday-Friday between 7am-5pm. Supervisory Duties: None Summary: Provides clerical office assistance to the Purchasing and Property management department leadership. This position is accountable for administrative and reception assistance for the team. Interacts with internal customers, i.e. bank associates who are requesting property management services. Files and tracks work orders, purchase requisitions, receipts, contracts, etc., in support of the Purchasing,Property Management team,Physical Security, and Mailroom. Essential Duties: Perform receptionist and admin function in a courteous manner for the department's primary phone line, interacting on business needs with all guests, contractors and vendors to the Purchasing,Property Management, and Physical Security departments. Assign vendor, contractor and visitor badges for Purchasing and Property Management. Maintain, build, and update forms and master files for vendors' Privacy Statements, Certificate of Insurance forms, and emergency contact information. Utilize mail merge, form building, etc. Monitor company vehicle requisition log. . Maintains and updates Building Engines work order database system ensuring proper operations and access to the system. Deliver WOW team assistance by acting as Property Management liaison, tracking work requests and following up with mechanics to ensure completion and the requester's satisfaction of work. Track receipts for the Purchasing and Property Management team for monthly billing approvals. Accept deliveries as needed. Perforns as back-up for the associate that monitor the bank wide camera system to ensure cameras are working and adjusted properly. Performs as back-up for the associate that review bank wide security system log and notifies appropriate parties when alarms are detected. Assist the Purchasing and Property Management team to ensure that all safety and security drills and tests are performed, i.e. quarterly door alarm checks, fire drills, tornado drills, etc. Maintain a professional manner, and a neat and organized work area. Engage in personal development activities, required online learning, and/or classroom training. Follow the Essentials of Excellence and exhibit the Corporate Values in both external and internal interactions. Coordinates the Certificate of Insurance program with all vendors ensuring that all COIs are current and up to date. Coordinates and performs monthly corporate campus security alarm testing. Maintains corporate campus ID card program, issuing new cards, retrieving cards from former associates and tracks all changes. Performs Purchasing back-up for office supply purchases Performs as back-up to Mail Room daily functions during low staffing. Supports OpCen by paying bills for Focus Building Knowledge, Skills, and Abilities: High level of organization due to the complexity of multiple demands and requests being made while maintaining daily operations. Strong ability to prioritize multiple tasks and duties to ensure that the daily demands are addressed timely and efficiently without adversely affecting our ability to deliver WOW service. Communication skills, both verbal and written, with all levels of bank associates, contractors, vendors, and Senior Executives. Customer service-oriented approach when working with internal and external clients. Intermediate level skills in Microsoft Excel, Outlook, and Word. Physical activity required, including lifting, moving, and transporting packages/items up to 50 lbs. Minimum Requirements: High school diploma or GED required. 1+years of banking or administrative experience. Internal Pay Level 6 What do I do now? Apply with us! Refer this opening to others! Disability Accommodation Statement Centier Bank is an Equal Employment Opportunity/Affirmative Action employer and is committed to providing reasonable accommodations to individuals with disabilities in the employment application process. If you need an accommodation due to a disability to use our online system to apply for a position at Centier Bank, please call us at ************ or send us an email at *********************. Equal Opportunity Employer: Disability/Veteran Centier Bank is proud to have an engaged and inclusive culture and to promote and ensure equal employment opportunity in all employment decisions regardless of race, color, gender, national origin, religion, age, disability, sexual orientation, gender identity, military status, veteran status or any other legally protected status. Member FDIC