Administrative assistant jobs in Colonie, NY

Job DescriptionDescription: Conifer Park is looking for a Part Time secretary to join our outpatient team in Schenectady, NY. In this role, you will provide administrative support to the outpatient staff including answering telephones, screening calls, and responding to requests from patients and staff as well as making and confirming appointments, schedules and coordinating special meetings. Part Time: Tuesdays & Thursdays 7:00am to 3:30pm & Saturdays 7:00am to 12:30pm. Requirements: High School Diploma or GED with 1-3 years clerical experience. Must be proficient in typing and have excellent communication and computer skills required. CPR is required within 6 months of hire. We offer competitive wages, benefits, and a pension plan in a supportive working environment. Background checks, pre-employment & drug screenings required. We are an equal opportunity employer according to current standards. INDLP

Bilingual (Korean/English) Admin Support Associate (Entry Level) Industry: Food Manufacturing We are seeking two bilingual KoreanEnglish Admin Support Associates to join a growing food manufacturing business based in Troy, NY. This role is ideal for candidates with 0 to 2 years of experience who are eager to gain hands-on experience in business operations and administrative coordination. Role Snapshot: Provide day-to-day administrative and office support Manage scheduling, meeting coordination, and documentation Support reporting and vendor communications Assist with interpretation and translation (Korean and English) Maintain organized records and facilitate internal communication Qualifications: Bilingual proficiency in Korean and English (verbal and written) Strong organizational and communication skills Detail-oriented, proactive, and reliable Bachelors degree preferred (Business, Administration, or related field) Work authorization: US Citizen, Permanent Resident, EAD, or OPT acceptable Why Join: You will be part of a collaborative team supporting international operations and cross-cultural business growth in the food manufacturing industry. This is an excellent opportunity to build your career in a stable and expanding company with global reach. Interested candidates may apply directly or contact us to learn more.

Job DescriptionSecretary I Cetechs is seeking Secretary I to support The Federal Protective Service Region 2 to provide comprehensive administrative and operational support to various branches within the regional offices. Position will support the Regional Director, Deputy Regional Director, and regional branch offices in fulfilling the FPS mission. Location Branch: District 3 Office Location: 11 A Clinton Avenue Albany, NY 12207 Key Responsibilities Plan and deliver analytical support across facilitation, training, methodology development, business management techniques, and organizational evaluation. Maintain confidentiality and accuracy in data analysis and reporting. Provide recommendations for process improvement based on government and industry's best practices. Prepare, review, and edit correspondence, memorandums, meeting minutes, and other official communications. Collect and compile operational data and prepare reports for management. Track and execute actions using the Correspondence Analyst Task Tracker (CATT) system. Conduct analyses of operational information stored in the Law Enforcement Information Management System (LEIMS). Coordinate with regional CORs, PSOs, and Task Managers to support program operations. Prepare cost estimates, requisitions (G514) in FFMS, and Security Work Authorizations (SWAs). Review vendor timesheets and invoices for accuracy, track contract funding, and manage documentation to prevent service lapses. Assist with contract closeouts, performance monitoring, and training/licensing tracking for PSO staff. Support administrative audits and compile performance monitoring meeting data. Track, compile, and maintain records related to prohibited items, post visits, vehicle operations, incident reports (DHS Form 3155), and supply expenditures. Assist with official travel, payroll reports, and Time & Attendance (WebTA) submissions. Support training and equipment inventory tracking for federal law enforcement staff. Handle reception duties including greeting visitors, verifying credentials, and managing phone calls and mail distribution. Maintain office records and phone contact listings. Provide general administrative assistance to ensure efficient daily operations. Education and Experience Desired Education: Associate degree (Business, Management, or related field preferred) Desired Experience: 2-3 years of relevant administrative or analytical experience Minimum Requirements: High school diploma or technical training with at least 2 years of professional experience Strong analytical and organizational skills. Excellent written and verbal communication. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and database systems. Attention to detail and ability to manage multiple priorities simultaneously. Experience with federal systems such as FFMS, LEIMS, or WebTA is a plus. Powered by JazzHR 29jchJ1AMt

*Applicants MUST submit a cover letter with resume to be considered. *This position will require in-office presence. Hybrid work schedules may be possible based on specific job duties and consistent with ESD policy. * Minorities, women, and individuals with disabilities are encouraged to apply . Please contact Human Resources if you require an accommodation. BASIC FUNCTION: The Office of Contractor Supplier and Diversity (OCSD) is seeking a detail-oriented, motivated Project Assistant to support our fast-paced department's day-to-day operations and assist with the MWBE and SDVOB programs. The Project Assistant will provide administrative, logistical, and project coordination support to the OCSD. The ideal candidate will be highly organized, proactive, and passionate about supplier diversity, equity, and inclusion. This role involves maintaining accurate records, assisting with reporting, coordinating, and support of the ongoing MWBE program initiatives. WORK PERFORMED: Provide administrative support to the Assistant Vice President and Director of OCSD. Maintain and update MWBE databases, ensuring accuracy and compliance with program guidelines. Support data collection, analysis, and preparation of reports, presentations, and dashboards. Support contract compliance managers with MWBE research and adding and updating contracts in the NYSCS. Research and prepare lists of qualified and certified MWBEs and SDVOBs as requested. Monitor contract/procurement contracts including maintenance of records, databases, spreadsheets, and other internal/external reports; identify and describe potential problems or delays encountered and relay any relevant information to the AVP, Director, and/or Compliance Managers. Participate in weekly, monthly, and quarterly office, interdepartmental and division-wide meetings, webinars, and/or teleconferences. Provide the highest standard of customer service to internal and external partners and stakeholders, Monitor the OCSD mailbox and respond to vendors, support tickets, community partners, and internal departments. Participate in MWBE, SDVOB and other related expos and events, as necessary. Participate in trainings, workgroups, strategic planning sessions and other group projects as necessary. Contribute to process improvements and help develop tools or templates for more efficient program delivery. Perform projects, tasks and other duties as assigned by Supervisor. MINIMUM REQUIREMENTS: Education Level required: Associate degree; (bachelor's degree preferred, but not required). Relevant experience required: 3+ years of administrative or project coordination experience, preferably in government, nonprofit, construction-related, or supplier diversity programs. Strong organizational skills and attention to detail. Excellent written and verbal communication skills. Knowledge required: Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and database management. Excellent interpersonal, oral, and written communications skills. Ability to manage multiple projects in a fast-paced environment.

We're seeking an Administrative Assistant to join our client's team in Albany, NY! Responsibilities of the Administrative Assistant: Respond to customer inquiries via phone and email Gather and organize client information to support sales efforts Greet visitors and maintain the reception area Restock supplies and place office orders Generate customer proposals and track order status Help schedule installations and coordinate logistics Review vendor acknowledgments and resolve discrepancies Assist with warranty resolution and customer support Enter products into the inventory/order system Support accounting tasks such as invoicing and payment collection Provide backup for HR-related duties as needed Qualifications of the Administrative Assistant: Bachelor's degree in Business Administration or related field preferred (Associate's degree with strong experience will be considered) 1+ years of relevant office experience Prior experience in construction, contracting, warehousing, or logistics a big plus Familiarity with order entry and inventory software Proficient in Microsoft Office, especially Outlook, Word, and Excel Excellent communication and organizational skills Able to manage multiple priorities in a fast-paced environment Comfortable working in an open-office showroom setting Pay for this position is commensurate with experience and education, ranging roughly from $25-30/hr. To see a full listing of all our open positions, please visit: ****************************************************** red Shift Recruiting is the region's premier recruiting agency with over 100 years of combined experience in the recruiting field. We specialize in permanent, temporary, and temp-to-hire positions. Our superior service combined with our highly qualified and carefully selected bank of candidates sets us apart.

An Administrative Assistant is committed to professionalism, timeliness and quality in the completion of all deliverables. They will work in close collaboration with the VP, Operations, Project Managers and other internal and external stakeholders, providing a mix of executive, project, office, team and accounting support. Responsibilities: * Support general administrative tasks, such as filing, preparing documents, scanning records, reserving conference rooms for meetings, and maintaining organized office systems. * Answering and directing phone calls. * Greeting and directing visitors. * Maintain and order office, shipping and other supplies as needed. * Coordinate field employee onboarding including processing new hire paperwork and establishing accounts for safety training and orientation. * Manage Manpower requests to IBEW and maintain daily manpower sheet. * Support the accurate and timely processing of payroll by running weekly payroll reports, maintaining timesheets, and tracking and reporting weekly PTO usage. * Assist project managers with billing, risk management documents, fleet department reports, and with schedule preparation utilizing Microsoft Project (Training will be provided). * Collect data/paperwork from field foreman (Safety Audits, 2 week look ahead). * Assist project managers by writing memos and printing panel schedules. Key Competencies: * High level of proficiency with MS Office Suite/MS 365, specifically Word, Excel, Outlook, and PowerPoint. * Strong interpersonal skills and a commitment to teamwork, with an ability to communicate effectively with all internal and external stakeholders. * High attention to detail and commitment to accuracy. * Strong organizational skills with the ability to manage your time effectively and prioritize tasks to meet a range of deadlines. Education and Experience: * Associate or bachelor's degree in a business discipline preferred. * 3-5 years of professional, administrative or project coordination experience. * Relevant experience in the construction industry is highly valuable. Compensation: The minimum and maximum hourly rate of pay that O'Connell Electric Company, Inc. believes in good faith to be accurate for this position at the time of this posting is between $23.00 to $28.00 per hour. It is important to O'Connell Electric that potential candidates for this position understand that compensation depends on numerous factors including the geographic location where the role will be performed, skills required, experience, complexity, travel, and market rate. O'Connell Electric aims to reward performance and attract top talent with competitive, fair pay and benefits. Please note that the top of the salary range represents exceptional, and/or experienced candidates, which meet all required qualifications. Offers take the candidate's knowledge, skills, abilities, and experience into account. Equal Opportunity: O'Connell Electric is an equal opportunity employer and prohibits discrimination and harassment of any type. O'Connell Electric affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

At Curaleaf, we're redefining the cannabis industry with a strong commitment to quality, expertise, and innovation. As a leading global cannabis provider, our brands-including Curaleaf, Select, and Grassroots-offer premium products and services in both medical and adult-use markets. Join us at Curaleaf to be part of a high-growth, purpose-driven company that champions corporate social responsibility through our Rooted in Good initiative, supporting community outreach and positive change. Here, you'll have the opportunity to make a meaningful impact, drive innovation, and help shape the future of cannabis. Administrative Assistant Starting Pay: $23.00/ hr Location: Ravena, NY Shift: 7am - 3:30pm | Monday - Friday Administrative Assistant Job Description: We are seeking individuals who are passionate about making a difference in the work they do and will help support our company vision "To be the world's leading cannabis company by leading the world in cannabis education, accessibility, and customer satisfaction with high-quality products backed by science." You will have an opportunity to be recognized for your talent and expertise while contributing to the success of key strategic initiatives in support of our Mission "To improve lives by providing clarity around cannabis and confidence around consumption." We are seeking an Administrative Assistant to join our team. Responsibilities: General administrative duties within a cultivation and manufacturing environment. Label creation of all product SKU's to be delivered to manufacturing to meet the agreed upon schedule. Work on general and special projects for the management team Provide widespread support to visitors including escort throughout the facility as required. Provide administrative support and help throughout the organization as needed to include: Mail, filing systems, ordering office equipment/supplies Scheduling and coordinating meetings/appointments and conference calls Recording notes and meeting minutes as needed • Crafting and sending out facility-wide electronic notices Update and/or enforce and maintain general office procedures Provide general notice communication to various departments Coordinate and support various employee engagement events Maintain a pleasant disposition when greeting visitors, guests and members of the Curaleaf team Gathering and shipping production materials, collateral, packaging, etc. Data entry/data management Prepare meeting materials and assist with the development of PowerPoint, Adobe and Microsoft Word presentations Ensure Kitchenette and Breakroom supplies are stocked. Perform all other duties as assigned. Required Experience and Skills: High School education (college preferred) Proven 3-5 years of administrative experience Experience working in a manufacturing environment preferred Expert knowledge of MS Office (Word, Excel, PowerPoint) Hands on experience with office machines (e.g., printers, multi-line phone system) Excellent time management skills and ability to multi-task and prioritize work. Attention to detail and problem-solving skills • Excellent written and verbal communication skills Strong organizational planning skills in a fast-paced environment A creative mind with an ability to suggest improvements Must be a self-starter and work independently. Must manage own time effectively Must be at least 18 years of age Facility Environment: Allergen warnings - Potential exposure to dust, pollen, and plant pathogens. Exposure to cleaning solvents, such as high volumes of isopropyl alcohol. All jobs require daily use of provided PPE, such as masks, hair nets, beard covers, respirators, boot covers, scrubs, non-slip shoes, and Tyvek suits as necessary. Ability to work in confined spaces Exposure to loud noises, including but not limited to air compressors, packaging equipment, and alarms. Exposure to CO2 manufacturing procedures at OSHA approved CO2 levels High stress tolerance, adaptable, ability to work in an ever-changing environment, flexible New York Hiring Range$23-$28 USD What We Offer: Career Growth Opportunities Competitive Pay and Benefits Generous PTO and Parental Leave 401(K) Retirement Plan Life/ Disability Insurance Community Involvement Referral Bonuses and Product Discounts Benefits vary by state, role type, and eligibility. Follow us on Social Media: Instagram: @curaleaf.usa Twitter: @Curaleaf_Inc LinkedIn: Curaleaf LinkedIn Curaleaf Holdings, Inc. (TSX: CURA) (OTCQX: CURLF) ("Curaleaf") is a leading international provider of consumer products in cannabis with a mission to enhance lives by cultivating, sharing, and celebrating the power of the plant. As a high-growth cannabis company known for quality, expertise and reliability, the Company, and its brands, including Curaleaf, Select, Grassroots, JAMS, Find and Zero Proof provide industry-leading service, product selection and accessibility across the medical and adult-use markets. Curaleaf International is the largest vertically integrated cannabis company in Europe with a unique supply and distribution network throughout the European market, bringing together pioneering science and research with cutting-edge cultivation, extraction, and production. Home | Curaleaf | Cannabis with Confidence Our Vision: To be the world's leading cannabis company by consistently delivering superior products and services and driving the global acceptance of cannabis. Our Values: Lead and Inspire. Commit to Win. ONE Curaleaf. Driven to Deliver Excellence. Curaleaf is an equal opportunity employer. Curaleaf recruits, employs, trains, compensates, and promotes regardless of race, religion, color, national origin, gender identity, sexual orientation, physical ability, age, veteran status, and other protected status as required by applicable law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. Individuals adversely impacted by the war on drugs are encouraged to apply. Current Curaleaf employees should apply for open positions through our Internal Job Board, which can be accessed via the link on The Leaf.

Department/Unit: Pharmacy Work Shift: Day (United States of America) Salary Range: $46,220.72 - $64,709.01 The Administrative Support Associate's role is integral to the smooth and efficient operation of the department. Administrative Support Associates are responsible for non-clinical functions including managing the office, as well as, ordering supplies, performing clerical duties, and coordinating communication in the patient care area. Provides administrative and clerical support to the Patient Care Service Director and Associate Patient Care Service Director by assisting in the preparation of reports, correspondence, scheduling of meetings, maintaining files and special projects as assigned. Provides clerical support to the supervisors and Director of Pharmacy for South Clinical Campus. ESSENTIAL DUTIES AND RESPONSIBILITIES: Include but are not limited to the following: * Coordinates unit communications * Answers the telephone and patient intercom * Greets visitors * Manages schedules * Coordinates and relays information to staff * Operate basic office equipment (fax, photocopier, printer, scanner, calculator), and demonstrate * Basic computer skills. * Data entry * Manage Human Resources and payroll paperwork * Prepare reports * Organizes and schedules the activities of the Patient Care Service Directors and Associate Patient Care Service Director. * Provides clerical support to the Patient Care Service Directors, Associate Patient Care Service Director, Supervisors and Director of Pharmacy - South Clinical Campus, Medication Use QIT Committee and Pharmacy Value Analysis Committee. * Maintains and processes employee Kronos and pharmacist salaries and overtime along with other personnel records including CLT use, health service requirements, etc. * Arranges appointments and schedules meetings. * Responsible for ordering departmental supplies and functions as a liaison with vendors to follow up on problems, shortages, replacement products, etc. * Handles and screens various questions and problems of departmental employees and others who deal with the department. * Plans and executes special reports under the direction of the Patient Care Service Director. * Handles distribution of paychecks, reports and other communications. * Assists or acts as a liaison with anyone requiring or requesting assistance. * Tracks APRs coming in to the department ensuring their timely completion and return to Human Resources. * Tracks employees' physical and safety requirements and ensures compliance. * Maintains departmental files, policy and procedure manual, job descriptions, PARS forms. * Maintains pharmacist and pharmacy licenses/registrations, Controlled Substance license/registration, alcohol license for AMC and South Clinical Campus, as necessary. * Coordinates departmental meetings/staff in-services. * Coordinates/schedules use of the pharmacy conference room. * Interacts with New York State offices including Department of Health, NYS Board of Pharmacy, NYS Bureau of Controlled Substances. * Interacts with Albany College of Pharmacy students and faculty, coordinates pharmacy student externships/Pharm.D. rotations, safety, HIPAA, security ID badges, inservices. * Coordinates Leaves of Absence and Family Medical Leave for department employees. * Assists with other functions as required. Thank you for your interest in Albany Medical Center! Albany Medical is an equal opportunity employer. This role may require access to information considered sensitive to Albany Medical Center, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that: Access to information is based on a "need to know" and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med Center policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.

Self-Direction Administrative Assistant Purpose: To provide confidential, accurate, and timely secretarial support to the Director and/or department you are supporting. To ensure communication and documentation is handled in a professional and confidential manner. To act as a liaison between the employees and the Director you support. Status: Non-Exempt Qualifications: * High School diploma required, Associate's Degree preferred. * One [1] year clerical experience. * Ability to accurately and timely perform data entry and filing duties. * Edits work for spelling and grammar, presents numerical data effectively and is able to accurately read and interpret written information. Monitors own work for quality. * Ability to organize and prioritize work; uses time efficiently. * Ability to work independently. * Ability to maintain confidentiality. * Strong typing and computer skills. * Experience with Microsoft Office Products (Word, Excel, Outlook); proficiency in Word and Excel required. * Adapts to changes in the work environment, manages competing demands, and is able to deal with frequent change, delays or unexpected events. * Demonstrated ability to communicate effectively in oral and written form. Excellent verbal and written communication skills. * Excellent organizational, time management, and interpersonal skills, as well as attention to detail. * Adherence to Agency policies including Attendance Policy. * Valid NYS Driver's License acceptable to Agency insurance standards, preferred. Maintenance of valid insurance and registration and provide proof of insurance if using own vehicle. Physical/Cognitive Requirements: * Sitting for extended periods of time. * Use of computers and/or writing for extended periods of time. * Exposure to office equipment/chemicals. * Bending, reaching, pulling, and pushing in the course of filing and miscellaneous clerical work. * Speaks clearly and remains calm in stressful or demanding situations. Responsible to: Department Director/Designee Essential Functions: * To act as a liaison between the employees and the Director you support. * To assist with the management of the Director's/Assistant Director's calendar/schedule(s) and phone/messages, assuring appropriate access to Director/Assistant Director by others. * To accurately, timely, and confidentially type/file/copy/distribute materials for Director/Assistant Director, as requested. * To coordinate and ensure dead filing and storage. * To type/file/copy/fax/distribute material for the Director of Independent Services and Self Direction staff including Start Up and Support Brokers, Fiscal Intermediaries and other Self Direction staff as requested. * To update personal information sheets as directed. * To prepare and maintain any files, binders, books, records for the department as requested by the Director. * To perform paper and system audits as necessary/requested. * To take and maintain accurate meeting minutes. * Ensure filing is done accurately and timely. * To assist with data entry/report creation and running/databases/clerical functions, as assigned. * To assist with secretarial coverage for the Executive Director and Front Desk/Reception coverage as necessary. * To assist with Agency mail distribution, confidentially and accurately, as necessary. * Any and all other related duties as requested/required by supervisor(s). What we offer: * Flexible Schedules * A diverse and inclusive team that will support and appreciate you. * Excellent Benefits that include medical, dental, wellness and 403B Retirement * Paid Time off (40 hours after 90 days and 160 hours after your first year for Full-Time Employees). * Employee Assistance Program * Weekend and Overnight Differentials. * Career Advancement Opportunities * Company Paid Training * Opportunities to earn more based on experience Salary Description $20.00- $26.00 per hour

Mindlance is a national recruiting company which partners with many of the leading employers across the country. Feel free to check us out at ************************* Job Description Equivalent to Administrative Assistant Grade 10 Perform administrative and secretarial duties as requested. Sort and file materials Verify information on forms. Access information in tables graphs or charts. Photocopy/fax, perform detailed work, follow instructions and proofread/correct errors in documents; knowledge of grammar. Produce lists, labels, tables, forms or other simple and/or brief documents. Coordinate and arrange meetings and travel plans. Prepare expense reports. Transcribe and type correspondence and other documents, and proofread materials. Open and prioritize mail. Screen incoming calls and provide callers with assistance. Schedule appointments and maintain calendars. Prepare materials for presentations, including creating graphics and formatting documents. Knowledge of computer software required, with some demonstrated secretarial/ administrative assistant capabilities. Typically provides general administrative support for a department. Additional Information All your information will be kept confidential according to EEO guidelines.

The Center for Environmental Sciences and Humanities (CESH) at Bard College seeks a part-time administrative assistant to support its vibrant community sciences work. This position will support CESH staff in navigating established administrative systems governing budget, expenses, space management, IT, AV, and other needs for CESH programs. Key Responsibilities: * Managing all administrative support duties * Tracking expenses from check request through to payment, processing reimbursement requests * Maintaining google calendars (tracking various staff and program schedules) * Liaising with IT, AV support, Bard facilities when needed * Maintaining books for student use (loaning library) * Logistical support for events (on-campus and off), including space procurement, meals, materials, set-up, and clean-up * Logistical support for visitors, including travel planning and on-campus hosting * Marketing and communications, including social media coordination (as directed by Program Director) and promotional material inventory maintenance * Mentorship and onboarding of new staff * Supervising CESH interns as needed * All other duties as assigned * Demonstrated success in administrative support for academic or nonprofit organizations, with attention to detail * Experience with Google Docs, Sheets, Drives. * Experience supervising volunteers and/or student interns. * Excellent communication skills, with ability to guide diverse co-workers (faculty, staff, students) in engaging with administrative structures and communication pathways. * Experience with community-based organizations strongly preferred. The Center for Environmental Sciences and Humanities (CESH) at Bard College is a collaborative hub for community science, civic engagement, and interdisciplinary research. CESH supports faculty, students, and community leaders in advancing environmental knowledge, resilience, and justice across the Hudson Valley and beyond. To apply please submit cover letter, resume and the contact onfirmation for three professional references through Interfolio: *********************************** Compensation: $22 - $23 hourly

Pay Range: $18.97 - $25.30The Administrative Assistant is responsible for providing administrative support to ensure the efficient operation of the business. This role involves supporting managers and employees at all levels through a variety of tasks related to organization and communication. Will be responsible for coordinating meetings and employee events. Will be responsible for building management, including coordination with Facilities, Technology, Security, and other departments. Handles the coordination of internal and external communications. Will be responsible for assembling materials for reports to senior management, ensuring all tasks are completed accurately and delivered with high quality and in a timely manner.Education/Experience Associate's degree in business or related field and/or equivalent work experience. Minimum of 2 years of relevant experience in an administrative support role with an emphasis on confidentiality. Valid driver's license and reliable transportation are required. Skill and Abilities Proficient computer skills: Word, Excel, Power Point, Adobe, Microsoft Teams, etc. Excellent oral and written communication, negotiation and relationship-building skills Reliability and discretion Excellent customer service skills Adaptability Organizational skills Problem solving and resourcefulness Initiative Unique Job Requirements As business needs require, the Administrative Assistant will run office-related errands. Tasks Performed 40% Administrative Support: Provides a full range of administrative support to various levels of management. This includes, but is not limited to, answering and directing phone calls; greeting and assisting visitors; coordinating meetings; and arrange logistics for meeting and events. 20% Meeting and Event Coordination: Scheduling and planning, acting as point of contact for meeting and event inquiries, coordinating logistics and vendors, may require providing on-site support and gathering post-event feedback. 20% Office Management: Oversees the maintenance, security, and safety of building, while maintaining a clean and enjoyable working environment. Retains accuracy of all floor plans. Ensures equipment is running properly, organizes office operations and procedures. 15% Report Management: Responsible for preparing documents, reporting and presentations for management and projects and initiatives. 5% Other duties as assigned. Physical Requirements: Communicate effectively with internal and/or external customers Stationary 75% of time or greater Move Objects to Maximum 10 lbs Why Work at NBT At NBT we empower people to grow, innovate, and thrive through meaningful work, a supportive culture and opportunities to make a real impact in your community - because your success drives our success. Wellbeing At NBT, we value and support your wellbeing by offering generous time-off policies, wellness initiatives and flexible work arrangements, so you can thrive both personally and professionally. Community Involvement NBT believes community involvement fosters our success and the success of those around us. Through volunteer service and charitable partnerships, we empower our employees to make a positive impact beyond the workplace. Culture NBT believes in creating a workplace where every voice matters and every team member feels empowered to contribute. With supportive leadership, we foster an environment where employees are connected, inspired, and valued. Career Development Whether you're just starting your career or serve in a senior leadership role, your growth and development are our priority. NBT provides a wide variety of development programs and tools for you to reach your full potential. Total Rewards NBT recognizes and rewards your contributions with competitive compensation, comprehensive benefits and performance-based incentives - ensuring you feel valued every step of the way. Business Stability NBT has built a reputation as a stable financial institution by growing our people and our business, evolving our processes and managing risk. We've weathered the market's ups and downs for over 165 years, all while charting a well-defined growth plan. Benefits for Full-Time Employees: Generous Paid Time Off: At least 22 days annually, prorated in the year of hire. Parental Leave: Six weeks of paid leave at 100% of your salary. Comprehensive Medical Coverage: Includes employer contributions to HSA for High Deductible Health Plan participants. Dental and Vision Coverage: Ensuring your overall health and well-being. Flexible Spending Accounts: For healthcare and dependent care expenses. Employer-Paid Disability Coverage: Both short-term and long-term, with an option to purchase additional long-term coverage. Life Insurance: Employer-paid basic life insurance, with an option to purchase supplemental coverage. Voluntary Benefits: Including hospital, accident, and critical illness coverage. Retirement Plans: Benefit from a 401(k) plan with employer matching, an optional Roth 401(k), and a pension plan to help secure your future. Adoption Assistance: Supporting your growing family. Tuition Reimbursement: Invest in your education and career growth. Employee Assistance Program (EAP): Access to support and resources. Financial and Banking Services: Various benefits and financial planning assistance. Benefits for Part-Time Employees Working 20+ Hours/Week: Medical Coverage: Includes employer contributions to HSA for High Deductible Health Plan participants. Generous Parental Leave: Six weeks of paid leave at 100% of your salary. Benefits for All Part-Time Employees: Retirement Plans: Benefit from a 401(k) plan with employer matching, an optional Roth 401(k), and a pension plan for employees who work at least 1,000 hours in a calendar year, all designed to help secure your future Paid Sick and Safe Leave: For your health and safety. Employee Assistance Program (EAP): Access to support and resources. Financial and Banking Services: Various benefits and financial planning assistance. Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or assume sponsorship of an employment Visa at this time.

Are you the Front Office Management Intern who embraces a service with twist, has a passion for people, and who enjoys the vibrant atmosphere of nhow Amsterdam RAI, 'the cultures hub'? social hub. design hotel. the place to be. nhow Amsterdam RAI is a social and multicultural hub for globetrotters, business travelers, and Amsterdam locals. The iconic building, facing the various wind directions, symbolizes the melting pot the city of Amsterdam has always been and continues to be. The impressive 91-metre-tall building is in the Zuidas district, right next to the RAI Amsterdam Convention Centre, offering its guests a dynamic headquarters and home base. For this iconic social hub, we are looking for a Front Office Management Intern who is enthusiastic, energetic, and proactive, and who is ready to take part in a dynamic design hotel. You will be the memory-maker by creating elevated stay of our guests. What's in it for you (spoiler: a lot!) * Compensation of € 750 gross per month for all your hard work, based on full-time hours; * Free online & offline training organized by our own University; * Refer-a-friend bonus (500 EUR); * Employee rates differing from 36 euros in all our hotels worldwide, 30% discount in the F&B outlets, and Friends & Family discount up to 25%. Various discounts in (web)shops; * Welcome @ Work; dine, spend the night, and have breakfast in your own hotel for 2; * Team building events, trips and holiday parties; * The opportunity to grow within our company worldwide. What makes you the perfect fit for this bold journey? * You are currently studying a bachelor's degree in hospitality, tourism or similar; * You have worked in hotel reception before for at least 6 months; * You are available for at least 6 months; * You can work independently, without the need for close supervision; * You get energy from working with (international) guests and colleagues; * You have a good command of the English language. What part will you play in creating the unforgettable? As a Front Office Management intern you will learn all there is to learn about the following departments: reception, guest relations, and duty management. This position will be a combination of hands-on operational duties such as supporting colleagues from these departments on the floor. You will also learn the back-of-house and supervisory tasks such as handling complaints, answering guests' reviews, doing inventories, monitoring quality, monitoring work of the team, etc. On top of that, you will be actively brushing up on your leadership skills by learning to give constructive feedback, working across departments, participating in the manager's meetings and much more. Are you looking for a new challenge? Apply now! Minor Hotels Europe & Americas is dedicated to fostering an inclusive working environment where every individual is valued and equally encouraged. We warmly welcome individuals from all backgrounds and abilities.

Health Advocates Network is currently seeking a Administrative Assistant to work at a facility in New York, NY. These are registry positions with our company. Pay Rate: $22 / hour *W2 Shift details: M-F 37.5 hrs per week, 9-5 negotiable 1. Minimum Candidate Qualifications: The candidate must have a minimum of: a. Bachelor's Degree in business administration, economics, geography, political science, public administration, sociology, urban planning, or related discipline. b. At least one year of experience in community development, economic development, or constituent services, in either the public or nonprofit sectors. c. At least six months of experience with GIS, particularly in use of mapping software, such as MIPro, ArcGIS, etc. d. Proof of eligibility to work in New York State. 2. Job Description and Required Services: The position of Administrative Assistant in the Community Development Unit of Consumer Examinations Unit, Consumer Protection and Financial Enforcement Division, will support the work of CDU by assisting with the following: • Review and analysis of branch opening, closing, and relocation applications • Review and analysis of bank mergers, conversions, field of membership expansions, and change of control • Review and analysis of Banking Development District (BDD) Program requests for renewal of deposit applications • Review and analysis of BDD Progress Report forms • Assistance with data analysis, mainly socioeconomic data, and data analysis for geocoding purposes • Other related duties as needed Skill Requirements: 1. Highly organized and careful worker, highly self-motivated and capable of prioritizing and managing multiple tasks. 2. Ability to manage competing priorities while maintaining a high level of attention to detail. 3. Accuracy and high attention to detail. 4. Working knowledge of Microsoft Office suite products. 5. Strong writing skills Notes: *Telecommuting may be allowable upon discretion of the hiring manager. *Client does not provide parking, but the office is accessible by mass transit. Benefits: -Medical -Dental -Vision -Term Life -Short-Term Disability Coverage -401K If interested, please apply through this job post. You may fax a copy of your most recent resume to 877-858-623. If you have any questions, please feel free to call at (800) 928-5561 and ask to speak with Jonathan (Monday-Friday 8:30 AM-5:00 PM PST). #IndeedStaff

The Impact You Can Make Team Impact Reports to the Director of Case Management as well as other members of the Case Management Leadership team and the Utilization Management team. This dual position is responsible for ensuring productive and efficient day to day operations by providing extensive administrative support to the Case Management Department. The Utilization Specialist will ensure the coordination of activities with the Utilization Management Department. Primary responsibility is for support of payor materials, fiscal monitoring, and analysis of trends that require actions. The Administrative Assistant/UM Specialist must be able to handle a high-volume workflow and should be able to answer various questions from co-workers and patients regarding the operation of the department. The Glens Falls Hospital Impact Mission Our Mission is to improve the health of people in our region by providing access to exceptional, affordable, and patient-centered care every day and in every setting. How You Will Fulfill Your Potential Responsibilities Receive and screen visitors and telephone calls; provide information and resolve routine issues exhibiting good judgement and sound understanding of policy and procedures. Oversee daily coordination of Utilization Management Office activities. Communicate information to the appropriate staff/department/payor within the established guidelines Organize meetings by notifying participants, making room arrangements, preparing agendas, and required informational material. Attend meetings and prepares minutes. Coordinate, track and follow up on all correspondence regarding DRG rebuttals, cost outliers, quality issues and appeals, utilization management concerns, HINNS and audit requests Qualifications - External Education/Accredited Programs High School Diploma At least 10 years of healthcare office experience Excellent customer service experience Licenses/Certifications/Registrations NYS License to operate a Motor Vehicle Skills/Abilities Knowledge of procedures and data flow in a healthcare organization Understanding of computer systems, as well as knowledge of computer programs such as Word and Excel, Excellent verbal and written communication skills Ability to balance multiple priorities and meet deadlines without supervision Excellent organization and time management skills Exhibit respect for GFH and Case Management's culture and many accomplishments Communities We Serve Located in the foothills of the beautiful Adirondack mountains, Glens Falls is conveniently located a short drive away from the capital region and Lake George. Work at the top of your profession and jumpstart your next career here at Glens Falls Hospital! All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. Salary Range The expected base rate for this Glens Falls, New York, United States-based position is $18.91 to $28.37 per hour. Exact rate is determined on a case-by-case basis commensurate with experience level, as well as education and certifications pertaining to each position which may be above the listed job requirements. Benefits Glens Falls Hospital is committed to providing our people with valuable and competitive benefits offerings, as it is a core part of providing a strong overall employee experience. A summary of these offerings, which are available to active, full-time and part-time employees who work at least 30 hours per week, can be found here.

At Curaleaf, we're redefining the cannabis industry with a strong commitment to quality, expertise, and innovation. As a leading global cannabis provider, our brands-including Curaleaf, Select, and Grassroots-offer premium products and services in both medical and adult-use markets. Join us at Curaleaf to be part of a high-growth, purpose-driven company that champions corporate social responsibility through our Rooted in Good initiative, supporting community outreach and positive change. Here, you'll have the opportunity to make a meaningful impact, drive innovation, and help shape the future of cannabis. Administrative Assistant Starting Pay: $23.00/ hr Location: Ravena, NY Shift: 7am - 3:30pm | Monday - Friday Administrative Assistant Job Description: We are seeking individuals who are passionate about making a difference in the work they do and will help support our company vision "To be the world's leading cannabis company by leading the world in cannabis education, accessibility, and customer satisfaction with high-quality products backed by science." You will have an opportunity to be recognized for your talent and expertise while contributing to the success of key strategic initiatives in support of our Mission "To improve lives by providing clarity around cannabis and confidence around consumption." We are seeking an Administrative Assistant to join our team. Responsibilities: General administrative duties within a cultivation and manufacturing environment. Label creation of all product SKU's to be delivered to manufacturing to meet the agreed upon schedule. Work on general and special projects for the management team Provide widespread support to visitors including escort throughout the facility as required. Provide administrative support and help throughout the organization as needed to include: Mail, filing systems, ordering office equipment/supplies Scheduling and coordinating meetings/appointments and conference calls Recording notes and meeting minutes as needed • Crafting and sending out facility-wide electronic notices Update and/or enforce and maintain general office procedures Provide general notice communication to various departments Coordinate and support various employee engagement events Maintain a pleasant disposition when greeting visitors, guests and members of the Curaleaf team Gathering and shipping production materials, collateral, packaging, etc. Data entry/data management Prepare meeting materials and assist with the development of PowerPoint, Adobe and Microsoft Word presentations Ensure Kitchenette and Breakroom supplies are stocked. Perform all other duties as assigned. Required Experience and Skills: High School education (college preferred) Proven 3-5 years of administrative experience Experience working in a manufacturing environment preferred Expert knowledge of MS Office (Word, Excel, PowerPoint) Hands on experience with office machines (e.g., printers, multi-line phone system) Excellent time management skills and ability to multi-task and prioritize work. Attention to detail and problem-solving skills • Excellent written and verbal communication skills Strong organizational planning skills in a fast-paced environment A creative mind with an ability to suggest improvements Must be a self-starter and work independently. Must manage own time effectively Must be at least 18 years of age Facility Environment: Allergen warnings - Potential exposure to dust, pollen, and plant pathogens. Exposure to cleaning solvents, such as high volumes of isopropyl alcohol. All jobs require daily use of provided PPE, such as masks, hair nets, beard covers, respirators, boot covers, scrubs, non-slip shoes, and Tyvek suits as necessary. Ability to work in confined spaces Exposure to loud noises, including but not limited to air compressors, packaging equipment, and alarms. Exposure to CO2 manufacturing procedures at OSHA approved CO2 levels High stress tolerance, adaptable, ability to work in an ever-changing environment, flexible New York Hiring Range$23-$28 USD What We Offer: Career Growth Opportunities Competitive Pay and Benefits Generous PTO and Parental Leave 401(K) Retirement Plan Life/ Disability Insurance Community Involvement Referral Bonuses and Product Discounts Benefits vary by state, role type, and eligibility. Follow us on Social Media: Instagram: @curaleaf.usa Twitter: @Curaleaf_Inc LinkedIn: Curaleaf LinkedIn Curaleaf Holdings, Inc. (TSX: CURA) (OTCQX: CURLF) ("Curaleaf") is a leading international provider of consumer products in cannabis with a mission to enhance lives by cultivating, sharing, and celebrating the power of the plant. As a high-growth cannabis company known for quality, expertise and reliability, the Company, and its brands, including Curaleaf, Select, Grassroots, JAMS, Find and Zero Proof provide industry-leading service, product selection and accessibility across the medical and adult-use markets. Curaleaf International is the largest vertically integrated cannabis company in Europe with a unique supply and distribution network throughout the European market, bringing together pioneering science and research with cutting-edge cultivation, extraction, and production. Home | Curaleaf | Cannabis with Confidence Our Vision: To be the world's leading cannabis company by consistently delivering superior products and services and driving the global acceptance of cannabis. Our Values: Lead and Inspire. Commit to Win. ONE Curaleaf. Driven to Deliver Excellence. Curaleaf is an equal opportunity employer. Curaleaf recruits, employs, trains, compensates, and promotes regardless of race, religion, color, national origin, gender identity, sexual orientation, physical ability, age, veteran status, and other protected status as required by applicable law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. Individuals adversely impacted by the war on drugs are encouraged to apply. Current Curaleaf employees should apply for open positions through our Internal Job Board, which can be accessed via the link on The Leaf.

Department/Unit: Pharmacy Work Shift: Day (United States of America) Salary Range: $46,220.72 - $64,709.01The Administrative Support Associate's role is integral to the smooth and efficient operation of the department. Administrative Support Associates are responsible for non-clinical functions including managing the office, as well as, ordering supplies, performing clerical duties, and coordinating communication in the patient care area. Provides administrative and clerical support to the Patient Care Service Director and Associate Patient Care Service Director by assisting in the preparation of reports, correspondence, scheduling of meetings, maintaining files and special projects as assigned. Provides clerical support to the supervisors and Director of Pharmacy for South Clinical Campus. ESSENTIAL DUTIES AND RESPONSIBILITIES: Include but are not limited to the following: Coordinates unit communications Answers the telephone and patient intercom Greets visitors Manages schedules Coordinates and relays information to staff Operate basic office equipment (fax, photocopier, printer, scanner, calculator), and demonstrate Basic computer skills. Data entry Manage Human Resources and payroll paperwork Prepare reports Organizes and schedules the activities of the Patient Care Service Directors and Associate Patient Care Service Director. Provides clerical support to the Patient Care Service Directors, Associate Patient Care Service Director, Supervisors and Director of Pharmacy - South Clinical Campus, Medication Use QIT Committee and Pharmacy Value Analysis Committee. Maintains and processes employee Kronos and pharmacist salaries and overtime along with other personnel records including CLT use, health service requirements, etc. Arranges appointments and schedules meetings. Responsible for ordering departmental supplies and functions as a liaison with vendors to follow up on problems, shortages, replacement products, etc. Handles and screens various questions and problems of departmental employees and others who deal with the department. Plans and executes special reports under the direction of the Patient Care Service Director. Handles distribution of paychecks, reports and other communications. Assists or acts as a liaison with anyone requiring or requesting assistance. Tracks APRs coming in to the department ensuring their timely completion and return to Human Resources. Tracks employees' physical and safety requirements and ensures compliance. Maintains departmental files, policy and procedure manual, job descriptions, PARS forms. Maintains pharmacist and pharmacy licenses/registrations, Controlled Substance license/registration, alcohol license for AMC and South Clinical Campus, as necessary. Coordinates departmental meetings/staff in-services. Coordinates/schedules use of the pharmacy conference room. Interacts with New York State offices including Department of Health, NYS Board of Pharmacy, NYS Bureau of Controlled Substances. Interacts with Albany College of Pharmacy students and faculty, coordinates pharmacy student externships/Pharm.D. rotations, safety, HIPAA, security ID badges, inservices. Coordinates Leaves of Absence and Family Medical Leave for department employees. Assists with other functions as required. Thank you for your interest in Albany Medical Center! Albany Medical is an equal opportunity employer. This role may require access to information considered sensitive to Albany Medical Center, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that: Access to information is based on a “need to know” and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med Center policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.

Purpose: To effectively, efficiently and confidentially assist with the daily operation of AIM Services' Fiscal Department by providing both administrative and clerical support. To ensure communication and documentation is handled in a professional and confidential manner. To act as a liaison between the employees and the Fiscal Department you support. Essential Functions: * Assist with the management of the Fiscal Department's calendar/schedule(s) and phone/messages, assuring appropriate access by others. * To assist with department specific mail distribution, confidentially and accurately, as necessary. * Any and all other related duties as requested and required. * Front Desk coverage as requested. Qualifications: * High School diploma required, Associate's Degree preferred. * Accounts Payable experience preferred * Ability to accurately and timely perform data entry and filing duties. * Edits work for spelling and grammar, presents numerical data effectively and is able to accurately read and interpret written information. Monitors own work for quality. * Ability to organize and prioritize work; uses time efficiently. * Ability to work independently * Ability to maintain confidentiality. * Strong typing and computer skills. * Experience with Microsoft Office Products (Word, Excel, Outlook); proficiency in Excel preferred. * Adapts to changes in the work environment, manages competing demands, and is able to deal with frequent change, delays or unexpected events. * Demonstrated ability to communicate effectively in oral and written form. Excellent verbal and written communication skills. * Excellent organizational, time management, and interpersonal skills, as well as attention to detail. * Adherence to Agency policies including Attendance Policy, this is not a remote position. * Valid NYS Driver's License acceptable to Agency insurance standards, preferred. Maintenance of valid insurance and registration and provide proof of insurance if using own vehicle. Requirements Physical/Cognitive Requirements: * Ability to maintain a high level of professionalism and confidentiality. Ability to remain calm in stressful or demanding situations. * Sitting for extended periods of time. * Use of computer, and/or writing for extended periods of time.. * Ability to perform multiple tasks. Salary Description $20.00 - $26.00

Health Advocates Network is hiring an Administrative Assistant with 1 year of recent experience! This is a full-time contract position at a nationally recognized hospital located in Albany, NY. · Pay Rate: $18 · Shift: 9:00A - 5:00P · Start Date: 12/1/2025 · Contract Length: 13 weeks Administrative Assistant Qualification and Requirements: · High school and business school or equivalent experience.? · Must have 2+ years of experience as an administrative?assistant/secretary.? · PC proficient in Microsoft Word, Excel, PowerPoint?and?other MS Suites.? Benefits We Offer: · Competitive pay rates, Referral opportunities, Comprehensive health, prescription, dental, vision, life, and disability plans, And more! To apply for this job now or to find out more about other opportunities with Health Advocates Network, visit www.hanstaff.com. We can provide you unparalleled access to exciting career opportunities. Health Advocates Network, Inc. is an equal opportunity employer. All qualified applicants shall receive consideration for employment without regard to any legally protected basis protected by applicable federal or state law except where a bona fide occupational qualification applies. #IndeedStaff