Administrative Assistant Jobs in Colorado

on Pearl St. in Boulder, CO! At Nomad Internet, we believe access to the internet is a human right and that rural communities should have access to the same high-speed internet available in urban areas. We believe that living in a rural community should not mean you have to put up with “substandard internet” like satellite, DSL, and cable. POSITION OVERVIEW This role is of the utmost importance to Principle and family. Looking for an experienced individual who can offer dedicated, high-class service with the tact and responsibility this type of position requires. Maintaining proper etiquette and confidentiality will be some of the most important attributes of this applicant. Terms: Begin with a 60-day probation period. Based on performance, will hire full-time with benefits after probation period. Must already be local to Boulder, CO ESSENTIAL DUTIES AND RESPONSIBILITIES Other duties will likely be assigned. Manage Executive Calendar Schedule, informing Principle and keeping up with dates, times, and possible changes. Assist with timeliness and punctuality. Ability to maintain strict confidentiality on all issues, interactions and correspondence. Conserves Principle's time by reading, researching, and routing correspondence; drafting letters and documents; and collecting and analyzing information. Act as a liaison between Principle and other staff. Schedule meetings and create connections with affluent members in the local community. Always deliver outstanding service. Maintain flexibility with the family schedule and be willing to travel. Anticipate daily needs of family and Principle once established in the role. Create travel arrangements for short weekend trips and extended travel. (Hotel, meals, transportation, etc.) Anticipate needs and help to accommodate such needs. Coordinate and order meals for meetings. Reinforce manners and proper etiquette expectations and hold accountable. Plan and make needed arrangements for special events that include office parties, holiday parties, birthday parties, etc. Primary Chauffeur for Principle and family as needed. QUALIFICATIONS To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. POSITION REQUIREMENTS/PREFERRED SKILLS AND EXPERIENCE Excellent communication and interpersonal skills. Hospitality trained and experienced, focused individual. Has basic culinary skills and experience. Required Attributes or Skills 5+ years of experience supporting executives with calendar, travel, administrative, and budget management. Superior time management and prioritization practices. Proficiency in Google (email, calendar, scheduling, etc.). High Initiative to serve. Continuing education to stay up to date on current rules and regulations and/or certifications. Must be people oriented and results driven. Must think strategically, make sound decisions, and produce accurate and timely results. Extremely detail-oriented with impeccable follow-up and follow-through skills. Must build positive working relationships with family and staff. Must demonstrate integrity and professionalism. Must possess excellent written and verbal communications skills. Highly motivated self-starter with a relentless work ethic. Must work with minimal supervision. Must comply with all operating policies, procedures, executed Plans, and Programs. Other Skills/Abilities Exhibit willingness to learn and improve. Must be well-organized, friendly, polite, respectful, and be able to deal with a constantly changing environment. Contain great people skills while being a self-starter with a positive attitude. Physical Requirements While performing the duties of this job, the employee is regularly required to talk and hear; move within the household or office to perform all above duties. Some tasks may require lifting of over 50lbs. Able to work at a computer (reading and keying) or extended periods of time. Frequently required to travel by car (as a passenger or driver) or by airplane. We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled Nomad Internet is committed to its employees. This commitment is embodied in our competitive benefits package, which includes medical, dental, and vision coverage, life insurance, and short-term disability. NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the Principle and organization.

The Administrative Assistant is responsible for performing a diverse range of administrative and executive support tasks exclusively for the Vice President of Reimbursement. This role requires a high level of autonomy, professionalism, and confidentiality while upholding the Zynex brand's commitment to excellence and alignment with the company's mission, vision, and strategy. In this role, you represent the Zynex brand. This means you are responsible for providing a world-class experience to all “customers” in every interaction, every time. Every decision made must align to our mission, vision, and strategy. Every communication sent (through email, mail, or by phone) is to be professional, simple, and aligned. Every problem or bottleneck is to be resolved with an efficient solution that is consistent with our strategy. Key Competencies: Adaptability: Proficient at handling change and ambiguity, adjusting priorities as needed to ensure objectives are met. Self-Initiative: Demonstrates the ability to independently set priorities aligned with the organization's goals. Resourcefulness: Finds creative solutions to overcome obstacles and resource limitations, addressing challenges professionally and in line with the company's strategy. Drive & Urgency: Displays a strong desire to achieve goals and proactively takes initiative. Customer-Focus: Devotes efforts to promptly respond to customer requests, collect accurate information, and build strong customer relationships, whether with patients, coworkers, clinics, or the Zynex sales team. Essential Job Duties and Responsibilities: Professional Conduct: Exhibit consistently professional behavior, adhere to company policies and processes, and report instances of non-compliance or deviations to the appropriate chain of command. Interpersonal Skills: Maintain a high level of professionalism when interacting with staff at all levels within a fast-paced office environment, even under pressure. Remain flexible, proactive, resourceful, and efficient. Calendar Management: Manage the Vice President's calendar efficiently, coordinating meetings with internal and external executives, supervisors, and consultants. Actively engage in professional interactions to schedule and organize these meetings. Presentation Support: Assist in preparing presentation materials using tools such as PowerPoint, MS Office software, and other required software. Project Assistance: Provide support on various projects, including weekly KPI updates, performance review facilitation, filing, sorting mail, and managing spreadsheets. Brand Ambassador: Maintain the office's appearance, ensuring it is neat and tidy and representing the Zynex brand positively. Minimum Qualifications: 1+ years' experience supporting one or more executives in an assistant role. Strong knowledge of MS Power Point, Excel, Outlook and Word. Quickly learn and work effectively with Executives communication style and business needs (regarding scheduling, meetings, etc.). Excellent calendar management skills, including the coordination of complex executive meetings. Proven critical thinking, decision making, and time management skills. Proficient use of office computers and Microsoft office software. Excellent organizational and analytical skills. Experience successfully creating and/or modifying processes preferred. Prior experience from a publicly traded company preferred. Thrive in a dynamic corporate environment with constant changes due to restructuring and rapid growth. Deliver critical information effectively through superior written and verbal communication. Demonstrate strong attention to detail and effective decision-making skills. Prioritize and manage multiple projects concurrently while providing frequent status updates and timely issue resolution. Take the initiative to address administrative requests and inquiries promptly. Perform other duties as assigned. Education: Associate or other college degree. Bachelor's degree or higher preferred (or equivalent work experience) Physical and Environmental Requirements: Fast paced, high-volume professional office environment with frequent interruptions. Proficient use of office equipment including computers, copiers, fax machines and multi-line telephones. Ability to communicate effectively via spoken, written and electronic means. Ability to stand or sit for extended periods of time. Zynex Offers Exceptional Benefits (Full-Time Roles): Health, dental, & vision insurance. 401k with company contribution. 8 paid holidays Annual LinkedIn Learning subscription to facilitate employee skill and competency development. Health & wellness bonus up to $50/month. Frequent opportunities for role transitions and advancements. Weekly employee appreciation activities/perks. Up to $75/month reimbursement for community volunteer hours. Employee product discounts. Zynex is accepting applications through December 31, 2024

Pay: $25.00/hour Benefits: After the temp-to-hire period, if hired, benefits include 10 days vacation, 6 sick days, and 6 major paid holidays. If needed, health insurance, or insurance stipend, will be discussed. Work Schedule: Monday - Friday, 40 hours/week Set schedule to be determined between the hours of 8:00 AM - 6:30 PM (must work until at least 5:00 PM) with a 30-minute or 1-hour unpaid lunch break. Some flexibility is required for occasional evening and weekend assistance for events (approximately 2 evenings or weekend days per month) IMPORTANT: this is not a remote or hybrid position. Position Overview - Administrative/Personal Assistant: Administrative/Personal Assistant is an entry-level role that will provide business support to a busy, successful residential realtor based in Lakewood, Colorado, as well as some personal support as needed (errands, event coordination, meeting vendors at the home, etc.). This position also supports and takes direction from the Marketing/Operations Coordinator. Primary business responsibilities will focus on managing the Realtor's professional and personal calendar, responding to their emails, and ensuring the Realtor is where she needs to be at all times. Must have reliable transportation and a "can-do" attitude when it comes to running personal errands and assisting the Realtor with whatever is needed from both a business and personal standpoint. Job Responsibilities - Administrative/Personal Assistant: Business/Administrative Support (80%): Managing an extremely busy and changing Outlook calendar - booking appointments and ensuring Realtor makes all calendar commitments with all materials/documents needed Managing Realtor's task and to-do list Email management - respond to emails on behalf of Realtor, delete/unsubscribe to junk emails, etc. Schedule 30, 90, 120-day client service followups Print, prepare, and send all business mailings Prepare all buyer and seller consultation packages Prepare materials for open houses; coordinate open house coverage with other agents Manage client database including input of all client and transaction information into the database Filing and set up of client files Print MLS sheets for showings or enter showing information on Realtor's calendar Prepare closing gifts, and assemble and help deliver "pop bys" (small gifts/tokens of appreciation) to customer homes Assist with client care, client events, and vendor appreciation events Schedule inspections and vendors for clients Upload inspection reports into CTM and One Drive Support as needed Realtor's participation and commitments to boards (board member of a local food bank) and other charitable endeavors. Will coordinate charity events and table sponsorships. Assist with systems for sellers, buyers, client databases, lead generation tracking, lead follow up and office administration Run errands Make travel arrangements Help keep the offices and lead agent's car clean and tidy Personal Support (20%): Realtor also resides in Lakewood and this position will work on occasion out of her home (there are several cats in the home). Will interact frequently with Realtor's husband. Various events and business socials (i.e., quarterly Ladies Happy Hours) are held at the Realtor's home, and Admin/Personal Assistant will help prepare, shop, and set up for these events. Assist with personal errands and tasks as needed. Examples: returns, unpack deliveries, pick up prescriptions, dry cleaning, wrapping and delivering gifts, holiday cards, putting up and taking down holiday decorations (particularly Christmas), coordinating with pet sitter. Must be okay with emptying the dishwasher, vacuuming/wiping down furniture before events, and other light housekeeping duties needed for certain occasions. Qualifications - Administrative/Personal Assistant: 1+ years of relevant administrative assistant experience. Some personal assistant experience is preferred, but not required. Previous experience managing an individual's calendar and email is strongly preferred High school diploma required; college degree, or some college preferred Proficient MS Office skills (Outlook, Word, Excel) A positive, can-do attitude is the most important soft qualification - attitude is everything! Extremely organized, detail-oriented, and able to establish and communicate priorities Self-starter and decision-maker (must be comfortable/confident making decisions based on using good judgment) Excellent communication skills - verbal and written (good spelling and grammar) Willingness and ability to be flexible with work schedule, as needed Must have reliable transportation (will be reimbursed for mileage during the workday at IRS rate). Must be okay in a home with cats (i.e., no cat allergies) Ideally, candidates will live within close proximity to Lakewood, Colorado Background check will be required before starting the position J. Kent Staffing is an equal-opportunity employer

We are partnered with one Colorado's most established flooring company for commercial spaces. For over 20 years, our client has been dedicated to providing world-class service to their clients and delivering outstanding results. They strive to create a unique and diverse environment where each employee is contributing to the overall success of the company. Our client is currently seeking an Administrative Specialist to join their team. This position will be responsible for transferring phonecalls, ordering supplies, scanning AP documents, and filling. REWARDS $23-$25/hour Contract-to-hire Beneifts upon conversion Requirements High School Diploma or GED equivalent Basic Microsoft Office Suite skills (Word, Excel, Access) Ability to commute and work in the office (Denver 80238) Customer service and multi-line phone experience preferred Responsibilities Answer phones and forward calls to the appropriate individual Help with scanning AP documents Assist in payment collection/invoicing Perform data entry and update the Customer Service Database Additional administrative duties such as filing, organizing, ordering office supplies, and decorating for birthdays Emerge is committed to being an equal-opportunity employer. We prohibit discrimination and harassment of any kind based on race, color, religion, age, sex, national origin, disability, genetics, veteran status, sexual orientation, gender identity or expression, or any other protected characteristic. In compliance with the Job Application Fairness Act, we ensure a fair and equitable recruitment process and provide necessary and reasonable accommodations. We value diversity and encourage individuals from all backgrounds and experiences to apply

Are you a tech-savvy administrative professional who is ready to take on a new challenge? Then we have the opportunity for you! As an Administrative Assistant II, you'll be the right-hand person for one or more of our Director and Vice President-level leaders, helping them manage their calendars, track tasks, and stay on top of all their projects. Your dedicated support will actively contribute to the successful completion of goals and objectives! You'll be a pro at answering inquiries from internal and external sources and creating reports and presentations that will knock everyone's socks off. You'll keep our leaders organized by maintaining contact information, desktop instructions, and digital filing systems. Plus, you'll be a tech wizard using multiple state-of-the-art tools for optimal efficiency. And that's not all - you'll also get to coordinate travel, meetings, events, and catering and prepare and submit all related expense reports and purchase requisitions. On top of it all, you'll be there to back up our amazing administrative team and make sure we're providing top-notch support to everyone. Join our tight-knit team of administrative support professionals and set off on a rewarding career journey! The ISR (Intelligence, Surveillance & Reconnaissance), Aviation, and Security (IAS) business area is a leader in ISR and aviation, it is a leading prime manned and unmanned aircraft systems integrator for innovative, high-performance ISR and aviation systems. Its end-to-end Command, Control, Computers, Communications and Intelligence, Surveillance & Reconnaissance (C4ISR) capabilities encompass design, integration, test, certification, ground/flight training and complete logistics support. IAS tailors solutions to customer cost, performance, and schedule requirements and designs to consistently exceed expectations - with an unrivaled record of on time and on (or under) budget deliveries. ********************************************** Must-haves: A.A. (or equivalent degree) and 3 years of relevant work experience, or H.S. Diploma and 4 years of relevant work experience. Proficient knowledge of Microsoft Office tools, including Word, Excel and PowerPoint is required. Must have general knowledge of administrative practices, to include preparing expense reports and purchase requisitions, and coordinating meetings, events and travel. Must be extremely dynamic, demonstrate initiative, and have the ability to multi-task in a very fast paced-environment. Must be able to solve a variety of problems of moderate scope and complexity, and contribute to projects and goals. Extensive organizational skills, attention to detail, and proficient communication skills are required Must be able to interpret the intent of available guidelines and use considerable judgment in applying them to individual situations The ability to obtain and maintain a Secret U.S. Security Clearance is required Preferred: Experience with Microsoft collaboration tools such as Teams and SharePoint Experience working in a U.S Military or Department of Defense (DoD) environment Experience with Concur Travel and Expense platform or other travel management system Proven interpersonal communication skills with personnel at all levels internal and external to the organization, including foreign and military officials Estimated Starting Salary Range: $25.24 - $34.71. SNC considers several factors when extending job offers, including but not limited to candidates' key skills, relevant work experience, and education/training/certifications. SNC offers a generous benefit package, including medical, dental, and vision plans, 401(k) with 150% match up to 6%, life insurance, 3 weeks paid time off, tuition reimbursement, and more. IMPORTANT NOTICE: This position requires the ability to obtain and maintain a Secret U.S. Security Clearance. U.S. Citizenship status is required as this position needs an active U.S. Security Clearance for employment. Non-U.S. citizens may not be eligible to obtain a security clearance. The Department of Defense Consolidated Adjudications Facility (DoD CAF), a federal government agency, handles the adjudicative aspects of the security clearance eligibility process for industry applicants. Adjudicative factors which affect the outcome of the eligibility determination include, but are not limited to, allegiance to the U.S., foreign influence, foreign preference, criminal conduct, security violations and illegal drug use. Learn more about the background check process for Security Clearances. SNC is a global leader in aerospace and national security committed to moving the American Dream forward. We're known and respected for our mission and execution focus, agility, and disruptive and rapid innovation. We provide leading edge technologies and transformative solutions that support our nation's most critical security needs. If you are mission-focused, thrive in collaborative environments, and want to make our country stronger with state-of-the-art technologies that safeguard freedom, join our team! As an Equal Opportunity Employer, we welcome our employees to bring their whole selves to their work. SNC is committed to fostering an inclusive, accepting, and diverse environment free of discrimination. Employment decisions are made without regarding to race, color, age, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran or other characteristics protected by law. Contributions to SNC come in many shapes and styles, and we believe diversity in our workforce fosters new and greater ways to dream, innovate, and inspire.

Overview - 100% in office non- negotiable. The Administrative/Associate Client Service Representative candidate is an individual with administrative experience supporting staff and clients in a professional office environment. This person takes pride in developing meaningful relationships with employees and clients and approaches their work with a sense of urgency that exceeds client expectations. At the heart of each client relationship is a deep sense of trust, confidentiality and genuine sincerity to serve others. This position has the potential to grow into a full-time Client Service Representative role. Responsibilities • Receive incoming phone calls from clients, vendors and other external professional resources. • Provide administrative support to multiple financial advisors and staff members directly related to serving clients. • Oversee office management including ordering supplies, mail distribution, client meeting preparation and other similar duties, as required. • Contribute to the quarterly report production process. • Provide back up support to the client service team, as required. Skills and Qualifications • 3+ years' administrative experience in a professional office environment. Undergraduate degree preferred. • Good understanding of back-office operations, policies and procedures. • Demonstrated experience working with professional staff with meticulous attention to detail. • Experience maintaining and protecting sensitive and confidential information. • Project a highly professional and confident appearance with the ability to adapt to a variety of employee and client expectations. • Strong verbal and written communication skills. • Self-directed, highly organized individual with demonstrated ability to work in a fast-paced, flexible environment. • Intermediate knowledge of Microsoft Office products. • Brokerage and investment advisory firm experience preferred. • Experience using CRMs, preferred. GREAT OPPORTUNITY, WORK LIFE BALANCE, GROWTH POTENTIAL, LOCAL CANDIDATES ONLY!

Job Title: Data / Admin Specialist Industry: Administrative/Clerical Pay: $22-25/hr Contract - 6 months. Immediate start needed. About Our Client: Addison Group's client is seeking a Data Entry Specialist for a temporary assignment. The position involves handling and reviewing expense reports through a CRM system. Job Description: The Data Entry Specialist will be responsible for assessing expense reports, determining their qualification against pre-approval criteria, and managing communications regarding expense decisions. This role requires meticulous attention to detail and proficiency in handling data. Key Responsibilities: Review and assess submitted expense reports/applications through CRM. Evaluate expenses against a pre-approval list to determine qualification. Flag expenses as approved or requiring further review. Forward expenses requiring further review to the internal team. Update and edit ticket responses to inform clients about expense approval or denial decisions Qualifications: 1+ years of experience in data entry, document management, or clerical responsibilities. Experience with Microsoft Excel is preferred. Willingness to work on-site. Additional Details: Contract Duration: 6 months Hours: 8 AM - 5 PM, Monday through Friday Immediate start needed Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

Come join our Team! Richmark Property Management is a family-owned company dedicated to the execution of quality projects and initiatives that enhance communities. We strive to fulfill and live out our mission in everything we do: to elevate the property management experience by prioritizing authentic relationships and delivering the best resident experience possible. If you are interested in joining our team, please fill out the online application on our website at *********************** We are seeking a detail-oriented and proactive Administrative Assistant to support our Director of Multi-Family Investments. The ideal candidate will assist the Director in managing day-to-day operations, ensuring compliance, and maintaining accurate records. This role is vital for facilitating smooth operations within our property management division. What Will You Do? · Review Reports for Completion, Accuracy and Correctness: Analyze and verify the accuracy of monthly management reports. · Financial Reports: Support the Director by ensuring the on site teams meet deadlines and complete all required tasks efficiently. · Calendar Management: Coordinate and manage the Director's calendar, scheduling meetings, appointments, interviews and events while ensuring all necessary materials are prepared in advance. · Auditing Responsibilities: Conduct regular audits of property records and transactions to ensure compliance with internal policies and external regulations. · Compliance: Monitor compliance with property management regulations, policies, and procedures, and assist in implementing necessary changes. · Asset Tracking: Maintain accurate records of property assets. · Delinquency Management: Ensure onsite staff keeps up with delinquency notes and maintains regular contact with residents regarding their accounts · Assist with other duties as assigned. Requirements: Education: · High School Diploma or equivalent is required. Experience: · 1 year of experience in an administrative role, preferably in property management or real estate. Special Skills: · Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint). · Excellent organizational skills and attention to detail. · Strong analytical and problem-solving abilities. · Excellent written and verbal communication skills. · Ability to work independently and collaboratively within a team. · Able and willing to pass a pre-employment drug screening. Compensation details: 19.25-26.45 Hourly Wage PI9bc570fe2570-26***********4

PURPOSE OF POSITION: The Administrative Assistant (AA) assists the Property Manager, Senior Property Manager and Vice President of MMC with clerical support and day to day administrative and financial functions for the property management department while enhancing positive tenant relations. SPECIFIC RESPONSIBILITIES: Specific responsibilities include but are not limited to: Receives and initiates phone interaction with tenants, vendors and in-house personnel concerning property issues Research property/tenant issues thoroughly, report issues to Property Manager Prepare and process invoices (tenant direct expense) Updates and tracks tenant (out of state) and vendor insurance certificates Prepare purchase orders Maintain tracking programs and reports on JDE and on Excel (HVAC contracts, security and fire alarms, etc.) Assist Assistant Property Manager with A/R, Tenant move-in and move-out activities, repair follow-up and file maintenance Type correspondence, photocopy, transmit items via facsimile and/or email, prepare envelopes, overnights packages, etc. Complete special projects as needed Scan, name and e-file Assemble and maintain uniform files for tenants and vendors Receive and process mail Proficient in Excel, Programs used JDE, MS Office Help with main phone lines when needed

Girraphic is an agile and ever growing broadcast design agency, founded in Sydney and with eight offices globally. At Girraphic we are firm believers in the power of an idea and providing technical innovation and expertise to help create, explore & bring ideas to life. Specializing in VizRT products and workflows, we have over 30 years of industry experience in the conception, production and successful delivery of full turnkey and bespoke on-air graphics solutions across all media platforms. The Role: We're seeking an experienced, proactive and responsible individual who is ready to contribute to diverse daily operations in a friendly and hardworking office. You will be responsible for the set-up, flow, and support of both the physical and digital office space, bookkeeping, and administrative support for a fast-growing broadcast design company. At times you will have a hand in researching software and platforms to improve workflows, vendor management and employee benefits. You will have the ability to maintain a high level of confidentiality, whilst being a warm and personable support to the wider Girraphic team, championing company culture at all times. Your attention to detail and note taking is second-to-none, whilst having the ability to work in a dynamic, deadline driven environment. The Administrative Assistant is a Part Time role (24 hours per week, flexibility on days and as needs arise) based onsite in our Denver office. The salary range for this position is $20 per hour. What you will do: Travel and Lodging Arrangements: Booking travel for individuals on events, must have a strong understanding of airlines and hotels. Organize receipts from travel into designated folders for proper invoicing Maintenance of physical office space: inventory of kitchen, office supplies, and maintaining a clean and safe working environment. Managing office supplies and purchasing - anticipating needs for the office, what supplies are needed on projects Assist in employee reviews: Scheduling reviews during review week, Providing and preparing the proper documentation. Recruitment administration: Assisting with scheduling and interviewing of candidates. Gathering resumes. Assisting with updating BambooHR, our Human Resources and Employee Needs hub. Gathering missing information, properly putting documents where they need. Credit Card Management and Reconciliation: Gathering receipts, reconciling. Understanding Xero, and Chart of Accounts. Management Support: Oversight and implementation of Everlance. Assist CEO with errands and needs. Assist management team with tasks that may arise. Take detailed notes in all meetings. Provide exceptional hospitality to employees, clients, vendors, and visitors Who you are: At least 2 years of office management in an office of at least 5 people Experience as an EA, and with travel booking highly preferred Experience with Expense Reconciliation preferred Google Suite experience a plus High attention to detail and accuracy Excellent verbal and written communication skills Advanced organisational skills A motivated individual, and a self-starter Flexible attitude & the ability to work unsupervised Experience working in a fast-paced collaborative environment Must be able to work in person in the DTC office Experience with: G-Suite Microsoft Office Suite Adobe Creative Suite Xero BambooHR How To Apply: Please ensure you attach a one page cover letter that highlights “ Who you are ” to support our outline of “ What you will do ” with your application Girraphic strives to hire great individuals. Posting a job description is merely our attempt to outline a role that we are looking to fill. However, we understand that an employee and their unique set of skills can't be defined by a couple of sentences in a job posting. We like to hire based on a combination of professional skills, personality traits, problem solving capability, and work ethic. We encourage candidates to be forthright about their strengths and weaknesses so that we can attempt to find a role and set of responsibilities that is right for the individual.

A private equity firm is seeking an intelligent, detail-oriented, hardworking Administrative Assistant. This position would play many roles in the office, floating between assisting employees and executives daily. The applicant must be extremely organized with strong attention to detail and be able to communicate professionally. This is a full-time, in-office position looking to start immediately in our downtown Denver office. The hours for this position are 6:00 AM to 3:00 PM, Monday - Friday, but hours may vary depending on the CEO's schedule. Responsibilities may include, but are not limited to: Provide daily support to the CEO, including but not limited to scheduling meetings, calendar management, and coordinating travel arrangements for the CEO; Facilitate breakfast and lunch arrangements daily for CEO; Provide day-to-day support to the operations team; Answer and manage incoming calls promptly and efficiently, and direct calls to others as needed; Greet and welcome visitors with a positive and professional attitude; Order and distribute employee lunches daily; Collect and distribute mail daily; Purchase and maintain office supplies and kitchen inventory; Collect receipts from employees for corporate credit cards; and Perform administrative tasks such as filing, data entry and document preparation. Qualifications: Bachelor's degree with a minimum 3.0 GPA; One year experience providing high-level administrative support to C-suite executives; and Proficient in Microsoft Office Suite. Compensation / Benefits: Salary will vary based on experience of successful applicant; Competitive annual bonus tied to both company and individual's performance; Employer-provided health insurance for employee and family members paid by employer; Employer-provided daily lunches; Employer-provided downtown parking; and Vision and Dental insurance, and 401k options offered with employee-funded contributions.

American Track is seeking a highly organized and highly adaptable Administrative Assistant to perform a variety of administrative and clerical tasks across all functional departments, which include Accounting, Human Resources, Sales, and Operations. The ideal candidate should have excellent communications skills, both written and verbal, and be able to handle multiple tasks efficiently, and maintain the highest level of confidentiality. Major Responsibilities Performs all administrative functions, including scheduling, reception, mail distribution, and office supplies procurement. Welcomes and directs visitors and clients. Ensures the office space is organized, clean, and well-maintained. Coordinates with vendors for repairs and maintenance as needed. Coordinates team events and activities to foster a positive work culture. Serves as a point of contact for internal and external communication. Answer phone calls, respond to emails, and direct inquiries to the appropriate team members. Maintains accurate records, documents, and files, ensuring compliance with company policies and legal requirements. Manages relationships with vendors, service providers, and suppliers. Obtain quotes and negotiate contracts to secure cost-effective services. Gathers and prepares payroll data based on current payroll policies and procedures, and reports to the corporate team on processing and verifying accuracy. Assists in onboarding new employees, including setting up workstations and ensuring necessary equipment and supplies are available. Perform essential accounting functions such as creating purchase orders, Account Payables (A/P), and equipment inventories for the assigned office. Make travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations. Prepare communications, such as memos, emails, invoices, reports, and other correspondence. Manage accounts and perform bookkeeping. Performs other duties as assigned. Education Required: High School Diploma or GED Work Experience Required: 3 + years of experience in an administrative role. Skills & Knowledge Required: Excellent verbal and written communication skills. Excellent interpersonal and customer service skills. Proficient in Microsoft Office Suite or related software. Excellent organizational skills and attention to detail. Basic understanding of clerical procedures and systems such as recordkeeping and filing. Ability to work independently. Ability to multitask effectively. Dayforce and/or CMiC experience, a plus.

Mortgage Administrative Assistant A leading home builder and real estate services company is searching for a Contract Mortgage Administrative Assistant to support the loan processing team. Working out of the Denver Tech Center headquarters, you will have easy access to public transportation, shopping centers, beautiful parks, and Topgolf! The ideal candidate will have a minimum of 6 months of customer service experience and a desire to help customers achieve the American dream of homeownership. This is a contract to hire role paying up to $22 an hour. Requirements: High school diploma 1+ year administrative skills/data entry experience Strong customer service Tech savvy and experience working in Microsoft Office (Outlook, Excel, Word) Comfortable with repetitive tasks at a high volume and working in a fast-paced environment Must be flexible to work later some days Responsibilities: In this role you would perform specialized loan fulfillment activities to improve Operational efficiency and accuracy 50% of this role would be data entry/admin and 50% would be on the phones These activities include sending appraisals to customers, verbal and written verifications of employment, processing tax transcript requests and receipts, achieving established productivity and service level agreement objectives, organizing and preparing documents for delivery to customers, contacting customer's employers to confirm the necessary information needed for loan approval and closing, and validating customer and third-party ability to participate in government sponsored activities such as a mortgage loan There may be other tasks and special projects to be performed as needed. This is an exciting position with a mission-driven organization! This position is paying up to $22 per hour, depending on experience. Please apply online at *************** for immediate consideration Why Work with AimHire: We work with many different clients in many different industries and may be able to consider you for multiple roles at one time! No fee to you! Voted one of the best staffing agencies in Denver! AimHire is an Equal Opportunity/Affirmative Action Employer. Keywords: administrative assistant, administration, call center, office coordinator, customer service, mortgage

We are seeking a highly organized and detail-oriented individual to join our team as a Receptionist/Administrative Assistant located in our Englewood, CO Corporate Headquarters. In this role, you will provide administrative support to ensure the smooth running of daily operations. Responsibilities Answer phones, take messages, connect and field incoming calls for team Greet guests and customers Coordinate office lunches and events Coordination of incoming and outgoing mail Conference call scheduling/meeting room scheduling Order office supplies Maintaining the common areas Onsite contact for maintenance/office management Assist Finance and Operations with Freight Bill Matching Assist Finance and Operations with attaching documents in AX (BOL's to Sales Orders, Transfer Orders, Purchase Orders; Production Paperwork, etc) Sales Tax Certificate management, updating and data input for SAP Implementation Calling vendors to verify banking information for Finance Additional scanning or clerical work as needed to support the business Requirements Some college or 1 year experience in a similar role Exceptional professional communication skills Excellent organizational skills Proficiency in Microsoft applications Approachable and personable In person, M-F 7am-4pm

Job Description: The Administrative Assistant will make independent decision regarding planning, organizing, and scheduling of more complex administrative support. We seek an experienced professional who will coordinate, integrate and implement assigned administrative or staff functions. Roles & Responsibilities: Provide assistance and training to lower-level employees. Plans, coordinates and confirms logistics for more complex meetings and travel. Solicit, collect and organize documentation and data, performing moderately complex data entry into one or more systems. Apply detailed knowledge of department operations and infrastructure, policies and procedures to perform moderately complex administrative processes. Handle complex clerical, administrative, technical or customer support issues under minimal supervision, while escalating only the most complex issues to appropriate staff. Other duties as assigned. Minimum Qualifications: High school diploma, secondary education level or equivalent. Four years of related work experience. Preferred Qualifications: Work will be on-site in an office setting. SAP experience beneficial, not required. Office skill including MS Office; Excel, word, Outlook.

Coordinate with various governmental teams. Scheduling assistant. Review and process city permits.

A JAB Recruitment Client is seeking an Administrative Assistant to support their Compliance Group. PLEASE NOTE: This role is a 6 month contract/temporary role, with the possibility of extension or conversion into a full-time position. This role is based in Lakewood, Colorado Candidates must be authorized to work in the US indefinitely without present or future need for visa sponsorship. No visa sponsorship available. NO C2C The ideal candidate will be required to pass a background check and drug screening. Administrative Assistant: Compliance Group Provide support to the Director of Compliance and complete ad hoc assignments from other team members. Essential duties and responsibilities: Maintain compliance program files (including original signature copies of policies, procedures, etc.) and ensure proper formatting is performed, signatures are obtained, and completed documents are scanned and filed. Attend and participate in monthly Standards Committee meetings, to include preparing agendas and minutes and obtaining signatures for applicable documentation. Follow the established documentation process when making modifications. Communicate all monthly deadlines, company-wide notifications, and updates via e-mail. Coordinate calendar and meeting location details within Standards Committee. Upload compliance evidence (e.g., PHMSA correspondence) in designated locations. Maintain documentation standards used to prepare compliance documentation; ensure the documentation guidelines are kept current. Manage travel arrangements including airfare, lodging, and incidental cost reporting. Arrange catering for planned large events and meetings such as audits, annual company meetings, etc. Corporate credit card reconciliation and record-keeping including receipt collection, coding through appropriate channels/AFEs, and payment collection. Follow established retention procedures for compliance documents. Accurately perform assigned work in conformance with direction provided and in a timely manner. Order and maintain necessary office supplies and materials. JOB REQUIREMENTS: Minimum requirements: Must be able to work with a team, take direction from management, adhere to required work schedules, focus attention on details, and follow work rules. Ability to successfully perform multiple tasks with strict deadlines. Ability to organize and prioritize daily work. Education: Associates degree from an accredited institution. A minimum of two (2) years' direct work experience in administration may be considered as a substitute for a degree. Experience/Specific Knowledge: Advanced proficiency level in MS Office applications that may include but are not limited to Excel, Word, Access, PowerPoint, Outlook and SharePoint. Certifications, Licenses & Registrations: Must possess and maintain a valid driver's license and a driving record satisfactory to the company and its insurers (for travel). Competencies, Skills & Abilities: Very strong organizational skills and habits. Individual can work out problems autonomously but is not hesitant to ask questions when he/she arrives at possible solutions that deviate from the given directions. Able to quickly learn functionality of Microsoft Office or other software that the individual does not currently understand. Must be able to perform all essential and marginal functions of the job. Must be able to work with a team, take direction from management, adhere to required work schedules, focus attention on details, and follow work rules. Ability to successfully perform multiple tasks with strict deadlines. Ability to organize and prioritize daily work. Job level commensurate with experience and skill sets; position will be filled depending on qualifications, experience and skill sets of the successful candidate. Working Conditions: The position will be based out of Lakewood, CO. The successful candidate will be required to clear a drug screen and a complete background check, including credit reports for certain positions, after an offer has been extended and prior to being employed. Supervisory Responsibility: None Other responsibilities: The above statements describe the general nature and level of work being performed. This position may perform other duties as assigned. JAB Recruitment is an equal opportunity employer. Qualified applicants are considered for positions without regard to race, color, religion, sex, national origin, age, citizenship status, marital status, medical condition, physical or mental disability or any other legally protected status. EOE/M/F/D/V

Join Our Clients Team as an Experienced Administrative Assistant! Are you a detail-oriented professional with a passion for an interactive position? Our client, a leading commercial property management company, is seeking an experienced Administrative Assistant to join their dynamic Downtown team. Key Responsibilities for Experienced Administrative Assistant: Provide administrative support to the property management team. Maintain effective communication with clients, tenants, and vendors. Assist in preparing financial reports, budgets, and CAM reconciliations. Manage schedules, appointments, and meetings. Handle day-to-day office operations with efficiency. Requirements of Experienced Administrative Assistant: MUST WORK IN THE DOWNTOWN DENVER OFFICE, (free parking) 1-3 years of property management experience, ideal candidate will have commercial experience. Strong communication skills (written and verbal). Dress professional Ability to write professional emails with proper grammar, spelling, and punctuation. Proficiency in Microsoft Excel and Word. Attention to detail and the ability to work well with all levels of staff. Basic understanding of accounting and contract principles. What our client offers: A collaborative and supportive work environment. Opportunities for growth and professional development. Competitive salary and excellent benefits package. Please note that compensation and benefits are set by our clients, and REP cannot be held responsible for changes or final amounts offered for the position. *REP is an equal opportunity employer and abides by all local, state, and federal

About Us One Medical is a primary care solution challenging the industry status quo by making quality care more affordable, accessible and enjoyable. But this isn't your average doctor's office. We're on a mission to transform healthcare, which means improving the experience for everyone involved - from patients and providers to employers and health networks. Our seamless in-office and 24/7 virtual care services, on-site labs, and programs for preventive care, chronic care management, common illnesses and mental health concerns have been delighting people for the past fifteen years. In February 2023 we marked a milestone when One Medical joined Amazon. Together, we look to deliver exceptional health care to more consumers, employers, care team members, and health networks to achieve better health outcomes. As we continue to grow and seek to impact more lives, we're building a diverse, driven and empathetic team, while working hard to cultivate an environment where everyone can thrive. About Us One Medical is a membership-based primary care platform challenging the industry status quo by making quality care more affordable, accessible and enjoyable. But this isn't your average doctor's office. We're on a mission to transform healthcare, which means tackling the frustrations of everyone involved - from patients and providers to employers and health networks. Across the country, our members enjoy access to comprehensive care at more than 80 locations across ten cities (and counting!) as well as 24/7 access to virtual care. We've reached some exciting milestones in recent months, but our work is far from over. As we continue to grow and broaden our impact, we're building a diverse, driven and empathetic team, while working hard to cultivate an environment where everyone can thrive. The Opportunity As we continue to expand and transform the primary care experience, we're looking for energetic and passionate leaders to manage the people, processes and technology that make One Medical unique. As an Office Medical Director, you'll have the chance to lead your local team in demonstrating clinical excellence and practicing sustainability. In collaboration with your manager, the District Medical Director and your operations partner, the Office Manager, you'll solve problems and shape our organizational priorities. You will be able to continually develop your management and leadership skills as you learn about our business and its operations and engage your local team. Employment type: Full time Overseeing 2 offices (Glendale and Aurora) What you'll be working on: Managing a team of in-office providers (MDs, DOs, NPs, and/or PAs) at 2 offices (Aurora and Glendale) and ensuring that the providers on your team meet our clinical standards and patient care needs Guiding and supporting providers' professional development Partnering with Office Manager to support a collaborative, positive office community Managing communication, with context, between your office and other districts, regional, and central teams; represent One Medical to the local community Owning specific office management and HR functions Managing a patient panel with a broad array of patient needs; conducting a mix of acute, chronic, and well visits Treating patients in-office or in testing centers as well as conducting occasional tele-health visits Continuous learning during weekly Clinical Rounds and through other modalities Ongoing collaboration with in-office teammates via daily huddles, as well as with virtual clinical teams Utilization of your specific clinical training and opportunities to perform in-office procedures Education, licenses, and experiences required for this role: At least 2 years of primary care experience required. Minimum of 1 year managing a team of providers. Currently licensed or ability to obtain licensure in the state of Massachusetts. The ability to build successful relationships with team members and communicate effectively both 1-on-1 and in groups. Can thrive in a fast-growing, mission driven organization focused on using data to improve patient outcomes. Board Certification. State licensed in Colorado, obtained before your One Medical start date. One Medical Office Medical Directors also demonstrate: A passion for human-centered primary care Clinical proficiency in evidence-based primary care The commitment to developing others through coaching, feedback, exposure, and stretch assignments which aligns employee career development goals with organizational objectives The ability to establish clear responsibilities and processes for monitoring work and measuring results including holding self and others accountable to meet commitments The ability to address difficult issues and supports others who do the same The ability to build teams with an appropriate and diverse mix of styles, perspectives, and experience that will apply their skills and perspectives to achieve common goals The ability to create a climate in which people are motivated to do their best by inviting input and sharing ownership and visibility Benefits designed to aid your health and wellness: Taking care of you today Paid sabbatical for every five years of service Employee Assistance Program - Free confidential advice for team members who need help with stress, anxiety, financial planning, and legal issues Competitive Medical, Dental and Vision plans Free One Medical memberships for yourself, your friends and family Pre-Tax commuter benefits PTO cash outs - Option to cash out up to 40 accrued hours per year Protecting your future for you and your family 401K match Credit towards emergency childcare Company paid maternity and paternity leave Paid Life Insurance - One Medical pays 100% of the cost of Basic Life Insurance Disability insurance - One Medical pays 100% of the cost of Short Term and Long Term Disability Insurance Supporting your medical career Malpractice Insurance - Malpractice fees to insure your practice at One Medical is covered 100%. UpToDate Subscription - An evidence-based clinical research tool Continuing Medical Education (CME) - Receive an annual stipend for continuing medical education Rounds - Providers end patient care one hour early each week to participate in this shared learning experience This is a full-time role based in Glendale, Colorado. The base salary range for this role is $163,200 to $172,800 based on a full-time schedule. Final determination of starting pay may vary based on factors such as practice experience and patient care schedule. Additional pay may be determined for those candidates that exceed these specified qualifications and requirements. For more information, visit *********************************** One Medical is an equal opportunity employer and encourages all applicants from every background and life experience. Relocation assistance may be available for this role. One Medical is an equal opportunity employer, and we encourage qualified applicants of every background, ability, and life experience to contact us about appropriate employment opportunities. One Medical participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster (English/Spanish) and Right to Work Poster (English/Spanish) for additional information.