Administrative assistant jobs in Colorado

Project Coordinator Company Background Our client is a full-service buying group supporting the the restaurant equipment and supplies industry. They collaborate with their dealers to grow their businesses by offering centralized accounting services, rebate accounting services, management services, education & training opportunities, comprehensive online resources, and quality marketing. Job Summary We are seeking a full-time Project Coordinator to join their team. The Project Coordinator will be responsible for various responsibilities throughout the organization, including, but not limited to, the following: Duties and Responsibilities Enter and process purchase orders in Auto Quotes, specifically for foodservice equipment. Maintain pricing and other relevant information within the Auto Quotes system. Navigate the Auto Quotes system to view items such as product options and accessories. Obtain and track order confirmations between dealer and vendor partners Work with the accounting department to manage order issues and ensure alignment between orders, invoicing, billing, receivables, and payables Work with customers and vendors on an as-needed basis to ensure proper order flow Review incoming quote requests and quote equipment to dealers via Auto Quotes Place orders with vendors Update billing for items such as UPC codes and other relevant information Supply shipping information to the dealer Experience Requirements: Auto Quotes proficiency Food service equipment industry experience Dealer purchasing experience Familiar with accounting systems and an understanding of related business applications Other Role-Specific Knowledge and Skills High attention to detail and very well organized Ability to work independently and as part of a team Ability to shift focus on different types of tasks throughout the day Ability to prioritize tasks and meet deadlines Aptitude for working in a fast-paced small company environment Team-oriented professional Job Location This position will be based in Denver, Colorado, and work will be performed via a hybrid schedule as defined by company policy. Current hybrid schedule is 4 days in office (M/T/W/TH), with Friday optional WFH or in-office. Compensation & Benefits Annual base salary: $60,000 to $80,000 based on experience Strata provides a comprehensive benefits package for employees, inclusive of the following: Simple IRA retirement plan with company match Competitive Paid Time Off and Paid Holiday benefits The company subsidized health, dental, and vision insurance If you fit this job opportunity, please apply today, and Craig Wilson will reach out to you right away!

Who we are: At Nova Sky Stories, we empower artists and producers to bring awe and wonder to live audiences around the world. As the global leader in drone entertainment, we've been redefining live shows for over a decade-merging cutting-edge drone technology with imaginative artistry. With a veteran team of engineers and creatives, we design and operate lightweight, small, precise, and safe drones that perform in the most demanding environments-urban centers, extreme temperatures, and high winds. The result? Sky Stories that inspire, captivate, and transform the sky into a canvas of imagination. Headquartered in the U.S. with teams across Europe and the UAE, Nova Sky Stories works with the world's leading brands, venues, and events. 📱 Follow us: @NovaSkyStories About this role: The Executive Assistant's core mission is to enhance the executive team's effectiveness, clarity, and peace of mind by expertly managing a complex multi-time-zone calendar, creating structure, reducing friction, and ensuring the right priorities stay front and center. This includes: Managing time for strategic and creative work. Ensuring the Nova team feels supported, heard, and respected. Facilitating meaningful collaboration with internal partners. This is a company-focused role dedicated to helping the executive team contribute at the highest level and help the organization operate at its best. As an Executive Assistant, you will be responsible for: Executive Support & Operations Provide proactive administrative support to the executive team, ensuring company goals are met and operations run efficiently. Serve as the executive's primary operational partner, anticipating needs, identifying solutions, and resolving issues in real time to create stability. Act as a liaison between executives and internal teams, ensuring clear, consistent communication across the organization. Maintain a database of key corporate documents, contacts, and other essential information. Scheduling, Calendar Strategy & Communication Manage complex professional and personal scheduling, including agendas, email, calls, client interactions, and other logistics. Build and maintain a strategic calendar that protects time for high-value activities-strategic discussions, creative work, team engagement-while supporting business needs and flexibility. Facilitate strong, respectful collaboration with internal teams by managing priorities and schedules in a way that supports both the executives and the broader organization. Maintain a deep understanding of team and company priorities to ensure smooth communication and alignment. Travel & Logistics Coordinate domestic and international travel, creating seamless itineraries that integrate business and personal needs. Work with the aviation team to manage flight planning and operational requirements. Systems, Planning & Growth Support Lead administrative tasks related to client management, new geographic expansion, and other growth initiatives. Build and refine systems that improve consistency, reliability, and predictability in the executive's workflow. Anticipate needs, remove obstacles, and create peace of mind through meticulous planning and follow-through. Responsiveness & Adaptability Manage a dynamic calendar with frequent changes while minimizing disruption. Provide consistent, high-quality support regardless of location and maintain responsiveness in a fast-paced, 24/7 environment. You'll need to have: 4-6 years of experience supporting senior executives or founders in fast-paced, high-performance environments; experience within Fortune 500 or high-growth companies strongly preferred. Proven success in roles requiring complex logistical coordination and 24/7 availability. Exceptional written and verbal communication skills, with the ability to build trust and collaborate effectively across all levels of the organization. Strong organizational and time-management skills, with the ability to manage multiple concurrent projects and shifting priorities. Proficiency with office productivity tools and a demonstrated ability to quickly learn new software and systems. Warm, grounded, and solutions-oriented presence, able to remain calm and effective in high-pressure situations. Strong relationship-building skills and a “collaboration-first” mindset that balances the executives needs with those of the broader team. Ability to serve as a trusted partner to senior leaders while also supporting cross-functional teams. Unwavering commitment to confidentiality and professionalism. Flexible, adaptable, and unafraid to take on new challenges in a dynamic, evolving environment. Willingness to travel frequently-nationally and internationally-as well as undergo an extensive background check. Why This Role Is Unique Your work directly strengthens the organization's success by enabling the executive team to operate at their highest level. Opportunity for global travel and exposure to a world-class network. Involvement in an elite, high-performance environment where excellence is the standard. Significant opportunity for growth and impact for someone with ambition and initiative. A chance to work closely with a visionary team whose time, focus, and creative energy directly drive the company's trajectory. If you're ready to play a key role in supporting the operational backbone of a company redefining storytelling in the sky, we'd love to hear from you. Apply now to help keep Nova Sky Stories flying high.

Manage the purchase order process - coordinate delivery times from manufacturers to branch locations Coordinate bulk product delivery with 3rd party transportation to branch locations Work closely with Branch managers to determine appropriate order quantities Maintain pricing from vendors Follow up with vendors to ensure orders are received and confirm delivery dates. Provide other administrative assistance to office and field staff as needed.

Life Enrichment Assistant - Senior Living- Schedule is Tuesday - Saturday We are seeking for a reliable, fun and outgoing Life Enrichment Assistant to join our team at a large senior living community in Lakewood Reserve. Come join a team of dedicated, smart, and caring professionals as they work together to care for our seniors and provide them the lifestyle they deserve. Who we are "Our supreme goal is to do and be the best in all we undertake, and to provide a Stellar life for our residents, their families and our employees." - Evrett Benton, CEO If you are looking for a company and team that understands the value of people, then look no further! Stellar Senior Living is a premier assisted living and memory care provider in the Western United States. Founded in 2012 we have experienced consistent growth adding senior living communities to our family each year. We continue to grow and are looking for top talent to join our team and continue the journey with us. What we offer Competitive salary $19.00-$20.00 $500 - $1000 sign on bonus Benefits include medical, dental, vision, generous Paid Time Off program, holidays, 401k and more!!! A growing company with opportunities for advancement Company sponsored training, tuition reimbursement, and other learning opportunities Free meals each shift Flexible schedules available. Part-Time and Full-Time available. Perfect for students! On demand pay. Get your earn wages as soon as you want. Job Description Life Enrichment Assistants are responsible for facilitating the planned activities in a retirement community for both assisted living and memory care units. This involves everything from leading exercise classes and sing-alongs to brain power activities, sports and art classes and reading. Must be flexible, dependable, work well under pressure and be a self-starter. Responsibilities Assist in planning, developing, organizing, implementing, and evaluating the activity programs of this community Observe resident attendance, mood, behavior, and degree of involvement so that facility activities and resident progress are evaluated involve the resident/family in planning activity programs when possible Qualifications Must be flexible, dependable, work well under pressure and be a self-starter Able to move at least 50 pounds, including tables and chair on a regular basis If you are the right candidate, then we want to hear from you! To apply click the “Apply” button or send your resume directly to ...@stellarliving.com We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. As part of Stellar Senior Living's continued efforts to maintain a safe environment for all employees, residents, families, and visitors, Stellar strongly encourages its employees to receive an FDA-approved COVID-19 vaccination, as well as any subsequent booster doses, as recommended by the Centers for Disease Control and Prevention (CDC). To facilitate and further encourage COVID-19 vaccinations, Stellar periodically organizes onsite vaccination clinics at its various locations. Stellar employees are not required to be fully vaccinated for COVID-19 as a condition of employment.

For oil & gas exploration and production companies worldwide, Superior Energy Services is an oilfield products and services company with global reach, financial stability and mature safety and core values platforms. Through its portfolio of premier rental and well servicing brands, Superior provides customers with robust inventory, expedient delivery, engineered solutions and expert consultative service - all delivered with enterprise-wide Shared Core Values for safe, sustainable operations and corporate citizenship. We are an Affirmative Action and Equal Opportunity Employer that does not discriminate against any job applicant because of race, religion, national origin, gender, pregnancy, sexual orientation, age, disability, veteran status, or any other characteristic protected by law. Superior Energy Services, Inc. is currently seeking an Executive Administrative Assistant to join our team in Greenwood Village, CO. This position will provide administrative support to the President and Chief Operating Officer, and two Executives, implement systems and policies, oversee projects, and exercise independent judgment while managing a range of administrative duties. Work efficiently under pressure, handle confidential matters discreetly, and support both the business and personal needs of the President and COO. Duties and Responsibilities: Prioritize and execute multiple tasks to meet deadlines in a fast-paced environment, anticipating future needs. Manages an extremely active and global calendar, including prioritizing inquiries, troubleshooting conflicts, and scheduling meetings and appointments across multiple time zones, proactively resolving scheduling complexities. Answers the phone and interfaces with visiting customers. Always dresses and interacts with others in a professional manner Effectively communicates directly and on behalf of the President and COO, the executive team, board of directors, and senior management staff. Prepares and/or edits correspondence, reports, presentations, and spreadsheets, and ensures Superior Energy Services' guidelines are followed. Efficiently plans and coordinates the Executive's meetings as well as team events, managing all logistical details, including room reservations, video and teleconferencing, catering, and materials. Arrange complex domestic travel logistics, developing detailed itineraries, booking accommodation and transportation, updating itineraries as changes occur, and managing all related expense reports. Research, prioritize, and follow up on incoming issues and concerns addressed by the President and COO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response. Manage office organization and coordinate across departments with discretion, given the confidentiality of materials and discussions. Performs general office management duties; orders office supplies, handles shipping, prepares expense reports, and assists with other administrative needs for the team. Qualifications 10+ years' administrative experience with progressively increased responsibility supporting an Executive and/or Senior Leader 10+ years' experience managing and coordinating calendar, domestic/international travel schedules, and expenses Ability to handle sensitive and confidential information with the utmost integrity and professionalism Excellent verbal, written, interpersonal communication skills, and professional presence Confident self-starter with the ability to exercise sound independent judgment and proactively meet the demands of the business Must be well organized and be able to prioritize tasks Energetic with a positive attitude, able to effectively multitask and prioritize work in a fast-paced environment, remaining calm under the pressure of competing demands, anticipating changing needs, and adjusting accordingly Produces desired results in a timely and highly proficient manner without supervision Consistently meets high standards of quality, performance, and productivity Demonstrates ability to handle confidential information with the utmost degree of professionalism and tact Highly resourceful team player, with the ability to also be extremely effective independently Operates with latitude for independent judgment and initiative Demonstrates the sound judgment to discern when to act on the Executive's behalf and when to direct issues to him/her or delegate Proficient in Microsoft Office Word, Outlook, PowerPoint, Excel, and Emburse This position requires possible availability during non-business hours. Strong communication skills, both verbal and written Education & Experience: Minimum Requirement: High School Diploma. Excellent Benefits: Medical, Dental, Vision, Disability, Life, Matching 401(k)

Join Our Team as an Administrative Assistant Denver, Colorado! Why Thompson Thrift? At Thompson Thrift, we pride ourselves on developing and managing communities where people love to live. Our commitment to excellence extends to our team members through initiatives like TT Serve, which supports personal growth and community outreach, and our Family Impact Program, which focuses on work-life balance. We offer opportunities for career advancement in a supportive and collaborative environment. What You'll Do: Provide general clerical, administrative, and secretarial support to facilitate company goals. Assist in the preparation of reports and presentations. Maintain and manage filing systems and ensure data confidentiality. Take and distribute meeting minutes; track and organize documents for future reference. Coordinate schedules, appointments, events, and travel arrangements. Support event coordination and ensure a safe and secure working environment. Our Ideal Candidate for this Role: Education: High school diploma or GED required; Associate's degree preferred. Experience: 1+ year in administrative or customer service roles. Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and SharePoint. Excellent customer service and communication skills. Strong organizational, problem-solving, and time management skills. Ability to manage multiple priorities under pressure. Team-oriented with a dependable and proactive work ethic. Annual Salary Range*: 70,000 - $80,000 Actual compensation may vary from posting based on geographic location, work experience, education and/or skill level. * The hourly or salary range is the range Thompson Thrift in good faith believes is the range of possible compensation for this role at the time of this posting. The Company may ultimately pay more or less than the posted range. This range is only applicable for jobs to be performed in Colorado. This range may be modified in the future. No amount is considered to be wages or compensation until such amount is earned, vested, and determinable under the terms and conditions of the applicable policies and plans. The amount and availability of any bonus, commission, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company's sole discretion, consistent with the law.

This position will work with the FYW program for support with clerical tasks and managing student records. #LI- DNI Required Qualifications Must be a current MSU Denver student in good academic/disciplinary standing Must be registered for at least 6 credits every spring and fall semester Preferred Qualifications Extensive knowledge of MS Excel and Word Graphic design experience including Photoshop, Adobe Suite, and Microsoft Suite

Groundworks is seeking a talented Production Administrative Assistant to join their team in Denver, CO! The Production Administrative Assistant must enjoy customer service and be able to project an energetic attitude, warm welcome and positive image of Groundworks. This position handles workflow for customer service calls, production and service technician interaction. Support administrative needs of a busy customer service-based industry. Job Responsibilities: Provide administrative support for timekeeping Create weekly job packs Create and close purchase orders Ensure office equipment is in working order to include scheduling maintenance Great customer experiences and service is how we built our reputation. You will be the right fit is you believe in serving people and solving problems. Setting and confirming install dates Mailing customer information packets Following up with customers on a variety of issues Updates customer records for accuracy What is required to join our team as a Production Administrative Assistant: High School Degree/GED 1-2 years Administrative Assistant experience preferred Previous call center or customer service preferred Must be positive and motivated with excellent communications skills Ability to adapt quickly to changes in work strategy Excellent computer skills Great oral and verbal communication What we provide for our employees: Competitive Hourly Pay (40-50k yearly) Employee Ownership Superior training will ensure you start with immediate success Competitive and rewarding, family-oriented culture Advanced leadership training opportunities World-class training and support World-class training and support Benefits include Medical, Dental, Vision, Long/Short Term Disability, Life insurance, 401(k) with a company match, and 2 weeks paid time off including 6 holidays Groundworks is the leading provider of Foundation Repair, Crawl Space Encapsulation, Basement Waterproofing, and Concrete Lifting & Stabilization. With locations across the USA and Canada, Groundworks is the leading foundation solutions and water management company in North America! Recognized as a Top Workplaces USA™ company and offering employee ownership for everyone, we're building something that just can't be replicated. And we're on a mission to change an industry like never before! We're unique here at Groundworks. We are all connected through the same vision, mission, and values, and we are stronger together. We're proud to be the Groundworks Tribe! Our highly trained teams have decades of experience delivering innovative solutions, unmatched quality, and industry-leading warranties, helping homeowners everywhere protect and repair their most valuable asset - their home. When customers choose a local Groundworks company, they can feel confident they're hiring the trusted local experts who will ensure the job's done right. When you choose Groundworks, you'll join thousands of Tribemates who are making history.

Rocky Vista University in Englewood, CO has an opening for an Executive Administrative Assistant to the Dean and Vice President for Academic Affairs (Full-Time) To be considered for this position applicants should submit a resume/cover letter and salary requirements on our Careers page at ************ SALARY: $68,000 to $83,400 per year. The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to skill, knowledge, experience, education, and credentials. BENEFITS: RVU offers a full benefits package that includes Health, Dental and Vision insurance, along with 2 weeks (minimum) accrued paid vacation days per year, 12 accrued sick days per year, personal days, 13 ½ paid holidays and 401(K) match up to 7% based on employee's contribution. Join us in an environment where in-office work is the primary focus, complemented by hybrid work flexibility for eligible positions. Commitment to Inclusive Excellence: We are Rocky Vista University (RVU), a diverse, equitable, and inclusive healthcare education university that recognizes, values, and respects the commonalities and differences reflected in our students, staff, faculty, and alumni. We strive to be compassionate healthcare educators and practitioners who embrace and champion inclusive excellence. RVU is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Primary Purpose Provide confidential and complex administrative assistance and clerical support to the Vice President of Academic Affairs and Dean of Rocky Vista University College of Osteopathic Medicine. Attend meetings and prepare minutes and reports for the VPAA and Dean; maintain confidential and sensitive information. Provides back-up assistance to other executives as needed. Essential Job Functions * Oversee daily operations of the Office of the Dean, including administrative support, calendar management, mail/document routing, budget tracking, and coordination of special events and projects. * Serve as Confidential Assistant, preparing, proofreading, and processing complex and sensitive reports, letters, and memoranda. * Coordinate and support meetings for the Dean, including scheduling, agenda and document preparation, note-taking, and minute transcription for in-person and virtual formats. * Manage scheduling across multiple calendars, including meetings with internal departments, external stakeholders, and campus resource reservations (auditoria, conference rooms). * Document and support student meetings, including note-taking, transcription, posting to Navigate, and follow-up actions such as drafting letters. * Organize and manage student appeals, including documentation, collaboration with legal counsel, and drafting decision letters. * Coordinate travel and accommodations for the Dean and VPFA, using sound judgment and working with travel agents. * Support COCA accreditation activities, including gathering, organizing, and tracking documents as well as contributing to final report submissions and logistics planning for site visits. * Collaborate across departments to gather information and documents requested by the Dean, and provide cross-coverage within the Dean's Suite. * Manage digital files and platforms, including OneDrive and SharePoint document organization, editing, and finalization and conversion to PDF. * Assist with hiring processes, including iCIMS job postings, search committee coordination, resume collection, and candidate scheduling. * Prepare and manage presentations and event logistics, including PowerPoint slide decks for Board of Trustee and Town Hall meetings, and coordination for Match Day and graduation ceremonies. Marginal Job Functions * Assist administration, faculty and staff in special projects as directed by the Dean of the Southern Utah Campus. Required Knowledge, Skills, and Abilities * Ability to interact with faculty, staff and students in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. * Expert-level written and verbal communication skills, strong decision-making ability and attention to detail are equally important. * Ability to interact with staff, faculty and students in a fast-paced environment. * Capable to work under pressure efficiently and with a high level of professionalism. * Outstanding organizational and communication skills. * Demonstrate strong computer skills, specifically Microsoft Office Products (Word, Excel, Outlook, and PowerPoint) and Adobe Pro. * Ability to discreetly handle confidential material. * Ability to plan, organize and schedule office priorities. * Ability to multi-task and problem solve innovatively. * Work effectively in a team-based environment. * Demonstrate effective time management skills and ability to meet deadlines * Ability to prepare and analyze documents, reports, and presentations. * Attention to detail and quality of work are essential. Minimum Qualifications * Bachelor's Degree from an accredited institution in related field with significant C-suite executive assistant experience. * Commensurate combination of training and experience that provides the necessary knowledge, skills and abilities may be qualifying. Preferred Qualifications * Previous experience successfully creating and/or modifying processes. * Ability to interact with internal senior staff and corporate-level administrators. * Experience coordinating events with external C-level officers and organization representatives. Final applicant will be required to pass background check and drug screening. Qualified applicants will be contacted. There may be an additional video interview for you to complete. Please watch your email including spam and promotions folder. Rocky Vista University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities, and will make reasonable accommodation when necessary. The following are essential abilities and physical requirements for all positions at the University. * Ability to orally communicate effectively with others; * Ability to communicate effectively in writing, using the English language; * Ability to work cooperatively with colleagues and supervisory staffs at all levels; * May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties; * May be required to accomplish job duties using various types of equipment/supplies to include, but not limited to, pens, pencils, calculators, computer keyboards, telephone, etc.; * May be required to transport oneself to other campus offices, conference rooms, and on occasion, to off-campus sites to attend meetings, conferences, workshops, seminars, etc. ***************

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers . If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post. Clearance Level - Must Be Able to Obtain Top Secret/SCI Polygraph U.S. Person Required Yes Travel Percentage 10% Clearance Level - Must Currently Possess Top Secret/SCI Polygraph U.S. Citizenship Required Yes Is Relocation Available No Job Description Be part of the excitement and join our BAE Systems, Inc. National Space team. This role would be expected to provide comprehensive administrative support to a large program in the National Space organization. The selected candidate will provide a full range of administrative work assignments for the program team. We are looking for an ambitious Administrative Associate who is proactive, highly organized, levelheaded, an effective communicator and comfortable interacting with all levels of management. The National Space Strategic Business Unit works with members of the intelligence and defense communities to deliver space systems that drive mission success and provide resilient mission-level solutions to meet the customer's greatest challenges. What You'll Do: Provide a wide variety of administrative tasks for the program and associated program team members in the National Space organization. Make travel arrangements and reservations. Prepare travel and business expense reports using Concur. Coordinate office moves for new and current program team members. Set-up and support meetings; keep minutes as necessary. Coordinate events and training for the program team. Make conference room reservations. Arrange meetings with internal and external customers. Order catering for meetings. Maintain program calendars and schedule meetings in Outlook. Perform computer data entry, retrieval, and word processing. Operate other computer software programs and various other types of office equipment. Prepare written documents, communications, and presentation materials for meetings and presentations. Greet external visitors. Maintain databases, records, spreadsheets; prepare various schedules and perform data entry. File and retrieve records, folders, or other materials. Work with highly confidential information. Maintain a regular and predictable work schedule. Establish and maintain effective working relationships within the department, the Strategic Business Units, Strategic Capabilities Units and the Company. Interact appropriately with others in order to maintain a positive and productive work environment. Perform other duties as necessary. On-Site Work Environment: This position requires regular in-person engagement by working on-site five days each normally scheduled week in the primary work location. Travel and local commute between company campuses and other possible non-company locations may be required. Working Conditions: Work is performed in an office environment, laboratory, cleanroom, or production floor. Additional Qualifications/Responsibilities Required Education, Experience, & Skills High School diploma or equivalent plus 2 or more years of related experience. Each higher-level related degree, i.e., Bachelor's or Master's, may substitute for two years of related experience. Degree must be from a university, college, or school which is accredited by an agency recognized by the US Secretary of Education, US Department of Education. A current, active TS/SCI with Polygraph security clearance is required. Extensive computer knowledge (Microsoft Office Applications) and higher-level administrative skills. Ability to work with considerable independence and as part of the team. Ability to work under pressure and handle multiple assignments concurrently. Demonstrated decision making based on knowledge of organization policies and procedures. Maintaining confidentiality concerning sensitive information. #LI-SMOOT Pay Information Full-Time Salary Range: $47488 - $75980

Substitute/Classified Date Available: Ongoing Wray School District is accepting applications for CLASSIFIED SUBSTITUTES. RATES of PAY A Completed Application includes the following supporting documents: Cover Letter, resume, and three reference contacts. Classified Substitute Opportunities include: Bus Drivers (requires CDL) Secretaries Food Service Custodial A Colorado Substitute Teaching Authorization or Colorado Teacher License is NOT required. Once Human Resources verifies your experience and checks your references, you will be contacted to fill out an employment packet. Upon successfully passing a background check, the substitute's name will be put on the subsitute list and their name will be brought to the Board of Education for approval. Qualifications: Must pass background check High School Diploma preferred Positive individuals with neat, clean appearance, pleasant personality Proven work record demonstrating reliability, flexibility, and initiative Ability to work cooperatively in a school atmosphere with staff members, students and the public Ability to read, write and speak the English language and comply with directions and instructions to complete tasks and establish priorities. Possess adequate vision and hearing Knowledge of current cleaning services involving floor maintenance, restroom sanitation and safety practices is desirable Ability to perform duties with limited supervision and work independently Teamwork skills Must be highly dependable and responsible in meeting requirements of the position Ability to work evening and/or weekend hours Ability to handle extensive physical activity and lift a minimum of 50 pounds Flexibility in adapting to a variety of scheduling and program needs Strong communication skills, both oral and written and ability to work effectively with co-workers Ability to maintain control under pressure Wray School District RD-2 is an EOE.

As Scout's Real Estate Administrative Assistant, you will help Scout deliver on its commitments to an important group of business partners, landowners, while working closely with internal and external Land Agents, Project Managers, Real Estate, and Development Legal teams. This person will report directly to the Manager of Real Estate. You will serve as the point person for all administrative functions associated with this agreement processing role. Your tasks will remain mostly consistent from day to day: * Review incoming agreements for accuracy and organize the completed leases and all addenda for company officers' signature. * Scan and save the signed agreements using to our online filing system and input pertinent agreement information into our CRM * Mail out the fully executed agreements and recorded memos to landowners and file the original hard copies on site, and file expense reports accordingly. * Distribute W9 and payment instruction documents to relevant internal parties. * Maintain digital and hard files and documentation thoroughly and accurately for multiple projects. * Run quarterly reports summarizing upcoming monthly payments and route to appropriate internal team members for approval. * Track lease terms and notify internal team members of upcoming lease expirations, issuing lease extension correspondence as necessary. * Coordinate with our Project Managers and Accounts Payable stakeholders to provide workflow updates and address any issues. * Ability to abstract lease terms and conditions from our leases and input into our internal software platform for payments and reporting purposes. * Assist in the analysis of title documents to determine ownership, identification of title/ownership issues, and recommend appropriate steps for resolution. * Take on new projects and duties as assigned by team. * Aid in the continued buildout of our internal Real Estate CRM and help train other internal and external stakeholders. * Assist with external vendor setup, equipping them with Scout materials as necessary, and maintaining inventory of said material. Across all of these duties, we will look to you to help improve the processes used to complete them. During this stage of critical company growth, you will help identify ways to further enhance team efficiency. These improvements may be driven from your past experiences, your ability to connect with and solicit input from our team members, from research you do, and any other sources of inspiration. You may be a fit for this role if this sounds like you: This mostly clerical position provides exposure to one key aspect of renewable energy project development and operation - landowner relations. It could be suited to a veteran data entry specialist or someone looking to get a foot in the door of the renewable energy industry. It requires a high capacity for work, a desire to help others succeed, and a facility with multiple technology platforms. The successful candidate's background will look something like this: * High school degree (required) and 2+ years of work experience or a bachelor's degree. * Holds a current Notary Public commission or be qualified and able to become a Notary immediately. * Interest in renewable energy. * IT fluent with experience on various platforms. (Microsoft Office required. TeamDesk and usps.com preferred.) * Creative and resourceful approach to solving problems efficiently and effectively. * Detail-oriented self-motivator with exceptional organizational skills. * Excellent verbal and written communication skills. * Ability to maintain information confidentiality and handle with discretion. * Ability to multi-task and arbitrate between conflicting priorities with clear target setting and follow- through capability in a fast-paced work environment. * Authorized to work in the United States without sponsorship. Timeline and Location The target start date for this role is late November or early December 2025. The Real Estate Administrative Assistant will be based in our Boulder, CO office, on a hybrid schedule of at least 3 days in the office per week. Job Type: Full-time Scout's Values Mission-Orientation. High achievers who want to make a difference in this world and contribute to Scout's stated mission. Teamwork. Respectful and appreciative colleagues with strong interpersonal skills and a commitment to fostering positive relationships across organizational boundaries to deliver on shared team goals. Safety. Uncompromising advocates for the health and safety of fellow employees, contractors, customers, and community members. Integrity. Ethical professionals who do the right thing even when it is difficult. Initiative. Resourceful self-motivators who thrive in a fast-paced, entrepreneurial environment because of their exceptional leadership, work ethic, and organizational skills. Intelligence. Problem-solving learners who can make informed decisions quickly and create innovative and pragmatic solutions to challenging problems. Invitation to Women and U.S. Underrepresented Groups We encourage applications from all demographics and especially those that are traditionally underrepresented in the energy industry. Consistent with our core values, Scout celebrates the diversity of thought and experience that comes from a range of backgrounds including, but not limited to, gender, race, and ethnicity. Invitation to Veterans Scout welcomes veterans of the United States Armed Forces to apply for this position. Scout includes veterans of all branches and a diverse set of occupational specialties. We value the independent thinking, problem solving, leadership, and teamwork that our veterans have developed through their service. We welcome applications from any service and any military occupational specialty. Target base salary: $55,000-$65,000 (Negotiable for the right candidate). Attractive bonus potential. Scout offers a full range of benefits, including medical/dental/vision insurance with attractive premiums, 401(k) match, STD, LTD, an Employee Assistance Program, and a range of optional supplemental insurance coverage.

Benefits: * 401(k) * Bonus based on performance * Company parties * Competitive salary * Free food & snacks * Training & development Schedulers help keep business running smoothly. Their key responsibilities include answering phones, and scheduling repairs and sales appointments. Schedulers are often the "face" and "voice" that our customers encounter first. Candidates need to have excellent communication and computer skills and keen attention to detail. Job Description We are looking for a full-time scheduler/Admin Assistant to work at Surface Experts Colorado Springs. They will be responsible for booking repairs and sales appointments. You must have excellent attention to detail and communication skills as well as the ability to accurately record, manage, and oversee data. Previous experience in scheduling and calendar software is not required but is a plus. You will be in charge of answering phone calls, texts and emails from customers and potential customers, as well as scheduling appointments for repairs and sales stops. When scheduling issues occur, it will be your responsibility to resolve these issues quickly and professionally. You should be hardworking and have the ability to resolve any communication issues that may occur. If the duties described seem like they would fit you perfectly, please apply for this position. Surface Experts looks forward to hearing from you! Typical Duties & Responsibilities * Schedule and manage repairs on technician routes * Track Add-Ons and Call-Backs in the field * Schedule sales stops when needed * Confirm repair appointments when scheduled and the day before * Answer phones, texts and emails from customers * Resolve questions and complaints * Assist sales team with estimates and communication as needed * Handle paper and electronic files * Enter and manage accounts receivable * Manage vehicle fleet - maintenance and fuel cards * Be in the office from 8:00am until 5:00pm Education & Experience Schedulers should have a high school diploma or equivalent. An associate degree in a business field would be helpful, although it isn't required. Required Skills & Qualifications * Attention to detail * Excellent verbal and written communication skills * Computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel) * Strong interpersonal skills for dealing with customers, staff, and ownership * Discretion and the ability to handle confidential information * Organizational skills and the ability to multitask * Calm, professional demeanor Compensation: $20.00 - $25.00 per hour About Surface Experts Surface Experts is an all-inclusive surface repair service provider. We repair small damage to surfaces like Floors, Countertops, Bathtubs, Cabinets, Appliances, Furniture, Elevator Panels … Almost Everything!. We pride ourselves in our ability to provide incredibly fast service, while maintaining a friendly and professional atmosphere in our support center and on jobsites. We combine old school skill sets with new technology and products, resulting in a durable and appealing repair all provided with a smile. * Most repairs are simple and smaller than a dinner plate, yet our competition focuses on complete resurfacing. Our objective is a happy customer and a long-term relationship. We focus on saving our customers time, money and wasted materials that end up in a landfill. * Our typical repair requires only 1 to 2 tablespoons of product so our technicians can carry their entire set of tools and equipment in a small vehicle. Our approach is clean and free of odors in less than two hours. Our Mission Our mission is to develop outstanding teams by investing in strong relationships. Together we work to solve our customers' problems by reducing the waste of time, money and materials which end up in landfills. Our Vision To establish and lead a nationally recognized market for surface repair as an alternative to replacement or complete refinishing. Our goal is to be represented in every major metropolitan area, and for our brand to be synonymous with spot repair among all facilities and maintenance management. Core Values Serve Others * Put Relationships First * No Jerks * Be Humble Be a Problem Solver * Be Curious * Seek to Understand the Cause of the Problem * Work Smart * Constantly Improve Trust the Process * Be Organized * Be Teachable * Put Business Needs Above Personal Wants This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to Surface Experts Corporate.

Job DescriptionBenefits: Company parties Opportunity for advancement Training & development We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support directly to the owner. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities Answer incoming phone calls and route them to the appropriate person Schedule appointments and maintain a calendar Organize meetings and take accurate minutes Write emails, memos, and letters and distribute them appropriately Contribute to company reports Maintain an organized filing system Develop, update, and maintain relevant office procedures Lite Office Cleaning Purchasing Social Media Qualifications High school diploma/GED required, Associates degree or administrative training is preferred Previous experience as an Administrative Assistant or in a similar position Familiarity with standard office equipment such as printers and fax machines Excellent computer skills and knowledge of Microsoft Word, Outlook, and Publisher Highly organized with excellent time management skills and the ability to prioritize projects Call ************ to start the hiring process or submit your application here! Or Goto *********************** and fill out our application form on our website. Thanks! Jeff Fischer

Community: StoneCreek of Littleton Location: 7800 S. Windermere St. Littleton, CO 80120 Add Passion to Your Career! Are you passionate about caring for others and eager to make a meaningful impact every day? If you find joy in making others smile and building lasting relationships, our community is the perfect place for you. We are seeking a dedicated QMAP to enhance the lives of our elderly residents. Position Highlights: Administer and manage medication, ensuring accurate dosage and resident safety. Record and report vital signs, contributing to the health monitoring of our residents. Assist residents with daily activities such as bathing, grooming, and dressing. Foster a supportive environment, encouraging resident participation in activities and social engagements. Perform light housekeeping duties and assist with meal services to maintain a pleasant living environment. What We Require: Valid state QMAP certification. Ability to stay organized and focused in a dynamic, fast-paced setting. A positive attitude and a genuine interest in working with elderly populations. Physical endurance to stand for the majority of the shift. Why Join Us? Stable work hours and generous Paid Time Off to promote work-life balance. A comprehensive benefits package that includes Medical, Dental, Vision, and 401(k). Employee perks like Next Day Pay, travel and retail discounts, and no late-night shifts. Opportunities for ongoing training and career advancement. Access to voluntary benefits like pet insurance, ID theft protection, and more. A recognized Great Place to Work with a strong community spirit. The application window is anticipated to close within 14 days of the date of the posting. Depending on your role eligibility, team members may choose from the following benefits available: Benefits Eligibility Medical, Dental, Vision insurance 401(k) Employee assistance program Employee discounts program Referral program Early access to earned wages Optional voluntary benefits including ID theft protection and pet insurance Paid Time Off Paid holidays Company provided life insurance Disability (short and long term) Flexible Spending Accounts Health Savings Account Optional life, dependent life insurance, accident, critical illness and hospital indemnity Insurance, and legal plan Tuition reimbursement PTO Exchange

Benefits: 401(k) Bonus based on performance Company parties Competitive salary Free food & snacks Training & development Schedulers help keep business running smoothly. Their key responsibilities include answering phones, and scheduling repairs and sales appointments. Schedulers are often the face and voice that our customers encounter first. Candidates need to have excellent communication and computer skills and keen attention to detail. Job Description We are looking for a full-time scheduler/Admin Assistant to work at Surface Experts Colorado Springs. They will be responsible for booking repairs and sales appointments. You must have excellent attention to detail and communication skills as well as the ability to accurately record, manage, and oversee data. Previous experience in scheduling and calendar software is not required but is a plus. You will be in charge of answering phone calls, texts and emails from customers and potential customers, as well as scheduling appointments for repairs and sales stops. When scheduling issues occur, it will be your responsibility to resolve these issues quickly and professionally. You should be hardworking and have the ability to resolve any communication issues that may occur. If the duties described seem like they would fit you perfectly, please apply for this position. Surface Experts looks forward to hearing from you! Typical Duties & Responsibilities Schedule and manage repairs on technician routes Track Add-Ons and Call-Backs in the field Schedule sales stops when needed Confirm repair appointments when scheduled and the day before Answer phones, texts and emails from customers Resolve questions and complaints Assist sales team with estimates and communication as needed Handle paper and electronic files Enter and manage accounts receivable Manage vehicle fleet maintenance and fuel cards Be in the office from 8:00am until 5:00pm Education & Experience Schedulers should have a high school diploma or equivalent. An associate degree in a business field would be helpful, although it isnt required. Required Skills & Qualifications Attention to detail Excellent verbal and written communication skills Computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel) Strong interpersonal skills for dealing with customers, staff, and ownership Discretion and the ability to handle confidential information Organizational skills and the ability to multitask Calm, professional demeanor

Job DescriptionLocal nonprofit seeking an Accounting Administrative Assistant to perform daily accounting tasks. Responsibilities include managing expense reports and reimbursements, entering financial transactions and reconciling invoices. Great benefits including 75% of health insurance premium for employee paid by employer! Benefits: Dental insurance Health insurance Life insurance Paid time off Referral program Retirement plan Vision insurance Schedule: Monday to Friday Job Type: Full-time Salary: $19.00 - $21.00 per hour ResponsibilitiesResponsibilities Reconcile invoices and identify discrepancies Create and update expense reports Prepare and complete bank deposits Enter financial transactions into internal databases Check spreadsheets for accuracy Maintain digital and physical financial records Issue invoices to customers and external partners, as needed Review and file payroll documents Participate in quarterly and annual audits Payroll Required SkillsSkills Work experience as an Accounting Assistant or Accounting Clerk Knowledge of basic bookkeeping procedures Familiarity with finance regulations Good math skills and the ability to spot numerical errors Hands-on experience with MS Excel and accounting software (e.g. QuickBooks) (Preferred) Organization skills Ability to handle sensitive, confidential information Education: High school or equivalent (Required) Experience: QuickBooks: 1 year (Preferred) Accounts payable: 1 year (Preferred) Work Location: In person

Proficient in government property regulations and systems. Proficient developing, maintaining and coordinating administrative and event schedules. Proficient developing protocol products such as briefing papers, scripts, invitations, itineraries and other forms of written communication. Proficient in Controlled Unclassified Information (CUI)and Classified information handling programs and procedures. Requirements HS diploma or equivalent plus 2 years completed college courses and 2 years' relevant protocol experience Acceptable substitute: 4 years of relevant protocol experience supporting the Federal Government or DOD 2 years' experience planning, coordinating, executing, and providing logistical support for conferences, meetings, ceremonies, official events, and command sponsored functions 2 years' experience and knowledge of military regulations, military customs and courtesies. 2 years' experience managing and coordinating government protocol events which may include scheduling venues, parking coordination, transportation, accommodating distinguished visitors, and coordinating audio/video requirements. Proficient in Microsoft Office products including Outlook, Excel, Word, TEAMs, and PowerPoint. Excellent communication skills to include phone, office etiquette, and written skills. Security Clearance requirements: Secret

Job DescriptionDescription Job Title: Secretary The Secretary is responsible for providing administrative and clerical support to ensure efficient operation of the office. This role requires strong organizational, communication, and time-management skills, as well as a professional and positive attitude. The Secretary will manage schedules, handle correspondence, coordinate meetings, and perform a variety of tasks to support the team and ensure smooth daily operations. Key Responsibilities Administrative Support: Answer phone calls, direct inquiries, and provide information to clients and team members. Manage emails, correspondence, and communications, ensuring timely responses and appropriate follow-up. Prepare, organize, and maintain documents, reports, and records, both electronic and physical. Calendar and Schedule Management: Arrange and coordinate meetings, appointments, and events, both internal and external. Maintain and update executives' calendars, avoiding scheduling conflicts and ensuring all participants have necessary information. Set reminders and provide support for travel arrangements, accommodations, and event logistics. Document Preparation: Draft, proofread, and format reports, letters, presentations, and other documents as required. Handle confidential information with discretion and professionalism. Office Organization: Maintain office supplies, manage inventory, and coordinate ordering when needed. Ensure filing systems are organized and up-to-date for easy access and retrieval. Customer Service and Communication: Greet and assist visitors, directing them to the appropriate personnel or departments. Provide courteous and efficient customer service to clients and stakeholders. Additional Support: Perform additional administrative duties as requested to support office operations and executive staff. Skills, Knowledge and Expertise High school diploma or equivalent (Associate's degree or secretarial training preferred). Strong written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent organizational skills and attention to detail. Ability to multitask, prioritize, and manage time effectively. High level of integrity and ability to handle confidential information. Positive attitude and professional demeanor. Benefits Health, dental, and vision insurance Paid time off (PTO) and holidays Retirement plan options (e.g., 401(k)) Professional development opportunities Wellness programs