Administrative assistant jobs in Concord, NC - 329 jobs

Position Title: Executive Household Assistant (Full-Time, Live-In or On-Call Preferred) We are seeking a highly reliable, discreet, and proactive Executive Household Assistant to help manage and support the smooth operation of our personal life. This individual will be responsible for handling a wide range of household and personal tasks, enabling us to focus fully on our professional and personal responsibilities with family. Flexibility, trustworthiness, and discretion are essential. Key Responsibilities: Manage all household chores including laundry, dishes, tidying, and basic cleaning Sort, organize, and respond to household mail and personal correspondence Pay personal and household bills, track expenses, and coordinate with accountants or bookkeepers as needed Run errands including grocery shopping, dry cleaning, and package/mail delivery Pet care: feeding, walking, vet appointments, and litter box maintenance Oversee household supply inventory and restock as needed Schedule and manage home maintenance services and vendors Assist with travel planning, packing, and logistics Maintain a calendar of personal appointments and reminders Provide occasional driving/transportation as needed Be available for ad hoc needs, including during evenings and weekends Ideal Candidate: Proven experience as a personal assistant, house manager, or similar role for a high-profile or demanding individual Highly organized with strong attention to detail Absolute discretion and ability to handle confidential information Flexible schedule with ability to respond to needs 24/7 Excellent communication and problem-solving skills Tech-savvy and comfortable using digital tools (for scheduling, tracking bills, etc.) Valid driver's license and clean driving record Comfortable around pets Compensation & Terms: Competitive salary based on experience Housing accommodations available if live-in role is preferred Full-time, salaried with expectation of high flexibility and availability Health and/or other benefits negotiable How to Apply: Please send a resume and a brief description of your relevant experience and availability to ****************************

Executive Administrative Assistant Who We Are At Feetures, movement is our business. And we believe that a meaningful business begins with authentic values-and our values were forged by the bonds of family. What started as a bold idea around a kitchen table has grown into a fast-moving, purpose-driven brand redefining performance. As a family-owned company in North Carolina, we're fueled by the belief that better is always possible-and that energy drives both our products and our culture. Movement is at the heart of everything we do. From our socks to our team and to our communities, we're always pushing forward. If you're ready to grow, challenge the status quo, and help shape the next chapter of a brand that's always in stride, come move with us. Feetures is Meant to Move. Are you? Your Job and the necessary skills to succeed: The Executive Administrative Assistant will directly support the Executive Function which includes the CEO, the CMO The VP of Product and the CFO in their day-to-day functions. This role's primary focus will be to manage and maintain calendars and organize and prioritize emails. This individual must be able to multi-task and skillfully manage competing priorities. Additionally, the Executive Administrative Assistant will possess other standard administrative capabilities and excellent communication skills. This role provides a great opportunity for someone to establish working relationships with high-level executives and make a big impact at a fast-growing brand in the active lifestyle space. Your Responsibilities: Maintain the 4 Executives' calendars including prioritizing sensitive matters Manage the 4 Executives' Feetures email accounts Manage travel, both domestic and international Assist in presentations and any necessary reports needed by the Executives Maintain accurate records Organize meetings, including scheduling, sending reminders, and organizing catering when necessary Other duties as assigned Qualifications Associate degree or equivalent project management or administrative experience required 1-3 years of experience as an Executive Administrative Assistant and/or roles that have progressed in administrative duties. Proficiency in both Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) as well as iOS Experience with event coordination and planning Excellent communication skills, both verbal and written Highly organized and aptness for attention to details and accuracy Ability to remain composed and unruffled in varying situations Proven time-management skills and ability to meet deadlines Ability to work independently and make decisions Positive attitude with a willingness to learn and adapt to change Dedicated team player Benefits Health insurance Dental insurance Vision insurance Life & Disability insurance 401(K) with company match Company Paid holidays and PTO: Feetures offers 20 PTO days which are available to you on day one of employment and are available to all employees, no matter your role. After working at Feetures for 5 years, your PTO days will increase to 25 days. These days can be used for vacations, appointments and sick days. Additionally, we offer 1 floating holiday to be used at your discretion We offer 10 company paid holidays a year Perks: Parking provided (Charlotte office and onsite at Hickory office) Employee Engagement team Monthly stipend to pursue an active lifestyle Feetures is an Equal Opportunity Employer that welcomes and encourages all applicants to apply regardless of age, race, sex, religion, color, national origin, disability, veteran status, sexual orientation, gender identity and/or expression, marital or parental status, ancestry, citizenship status, pregnancy or other reasons protected by law.

Job Title: Executive Assistant to the Chief Operating Officer (COO) Reports To: Chief Operating Officer Employment Type: Full-Time We are seeking a highly skilled and proactive Executive Assistant to provide comprehensive support to the Chief Operating Officer (COO). This role is critical to ensuring the COO's time, communications, and priorities are managed efficiently while enabling seamless coordination across internal teams and external partners. The ideal candidate brings strong executive presence, exceptional organizational skills, and the ability to operate confidently in a fast-paced, global environment. Key Responsibilities: Provide full calendar management for the COO, proactively identifying and resolving scheduling conflicts. Review, prioritize, and manage executive email correspondence; draft and send responses on behalf of the COO as appropriate. Screen and manage incoming calls, visitors, and correspondence. Coordinate complex domestic and international travel arrangements. Draft, edit, and prepare executive communications including emails, memos, reports, and correspondence. Develop high-quality presentations for executive leadership, board meetings, and company-wide audiences with minimal direction. Collaborate with internal teams to gather data and content for presentations and reports. Support contract administration by routing documents for signatures, scanning, and managing electronic execution. Prepare and process executive expense reports; review and approve expenses for direct reports as needed. Organize meetings, prepare summaries, and coordinate catering and logistics. Plan and manage executive-sponsored events in Charlotte and other U.S. locations. Manage office visitors and oversee incoming calls and emails to ensure a professional office experience. Coordinate with maintenance and service vendors to ensure the office remains clean, safe, and operational. Build and maintain relationships with travel agencies, hotels, and ground transportation providers. Provide notary services to company officers as required. Qualifications and Experience: Bachelor's degree required, with significant experience supporting senior executives in a global organization. Exceptional written and verbal communication skills with strong executive presence. Highly organized with exceptional attention to detail and follow-through. Proactive and able to manage competing priorities in a time-sensitive environment. Strong ability to translate complex information into clear, compelling presentations. Proven discretion and sound judgment when handling confidential information. Experience creating written procedures and training employees on office processes. Demonstrated project management skills with the ability to meet deadlines and take ownership. Proficiency in Microsoft Word, PowerPoint, Excel, Outlook, Microsoft Teams. Prior marketing and/or corporate communications experience strongly preferred. Certified or eligible to become a North Carolina Notary Public. Work Environment: Office-based position located in Charlotte, NC.

Please apply by January 13, 2026 MCSO Admin Support Assistant - Detention Programs Salary Range: $20.00 - $25.42 This is an hourly non-exempt position. Pay rates are based on education, skill, experience level and internal equity. Internal equity considerations include an assessment of the applicant's salary history and qualifications in comparison to the market rate and requirements for the job. The Mecklenburg County Sheriff's Office hires professionals that desire to make a positive difference in the lives of individuals and our community through excellent customer service, good judgment, and integrity while maintaining safe and secure facilities. If you are interested in making a difference in the community, positively influence others, and working for the citizens of Mecklenburg County, then MCSO wants you to come Join Our Team. Position Summary Provides progressively responsible administrative support requiring advanced clerical skills and some independent actions. ESSENTIAL FUNCTIONS * Develop or assist in preparation of reports * Gather data, conduct research and compile information that is requested or necessary to assist department or for other County functions. * Conducts moderately complex research. * Creates correspondence conducting research and performs basic quantitative quality assurance reviews. * May be responsible for maintaining supply levels and ordering stock. * Creates, files, and maintains records. * Data entry and report preparation in OMS. * Transcribes meeting minutes. * Prepares memos, letters and forms. * Communicates with customers, including residents and County staff by email, phone or in person. * Responds to inquiries and resolves minor concerns/issues utilizing the RMA system. * Assists in preparing office procedure documents, manuals or interview documents * Performs regular office duties such as filing, faxing, photocopying and data entry * Develop or prepare reports. * Assists with program/class preparation. * Prepare other written correspondence. * Support class operation. Qualifications: High School Diploma, or G.E.D., and four years of clerical experience in area of assignment; or an equivalent combination of training and experience. Knowledge of applicable laws and regulations and departmental policies and procedures are required at this level. Spanish speaking is preferred. Reasonable Accommodations Statement: To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions. Disclaimer Statement: This is not intended to be an all-inclusive list of job-related responsibilities, duties, skills, requirements or working conditions. Other duties may be assigned based on business need and the supervisor's request. Mecklenburg County reserves the right to revise the job description at any time. Designated positions may be required to assist in emergency and/or disaster situations. Position # 20009972

Established in 1991, Collabera has been a leader in IT staffing for over 22 years and is one of the largest diversity IT staffing firms in the industry. As a half a billion dollar IT company, with more than 9,000 professionals across 30+ offices, Collabera offers comprehensive, cost-effective IT staffing & IT Services. We provide services to Fortune 500 and mid-size companies to meet their talent needs with high quality IT resources through Staff Augmentation, Global Talent Management, Value Added Services through CLASS (Competency Leveraged Advanced Staffing & Solutions) Permanent Placement Services and Vendor Management Programs. Collabera recognizes true potential of human capital and provides people the right opportunities for growth and professional excellence. Collabera offers a full range of benefits to its employees including paid vacations, holidays, personal days, Medical, Dental and Vision insurance, 401K retirement savings plan, Life Insurance, Disability Insurance. Job Description Overview of the Position: Manages diverse administrative functions for a large, complex department / business unit. Responsibilities include: • Administrative support including telephone, screen email, copy/faxing/filing, meeting preparation, distribution group and organizational chart management, office supplies, etc. • Usually relieves management of administrative details; gathers, compiles and reports information relevant to/for department; • Coordinates schedules for corporate level executives (scheduling and re-scheduling meetings/appointments, preparing/gathering presentation materials, travel etc.) • Performs travel reservations, including International/Visa requirements, and process travel/expenses • Relieves management of administrative details; gathers, compiles and reports information relevant to/for the executive • May be involved in exposure to sensitive information, and must use considerable tact, diplomacy and judgment • Event Management, including Town Halls and misc. events • Other Ad Hoc business requests / activities as necessary Qualifications Required: • 2-5+ years of experience as an Executive Assistant • Calendar and meeting management • Excellent communication skills. Ability to manage multiple phone calls in a professional manner • The ability to interact effectively within a multi-disciplined team, across multiple locations and to interact with senior level executive audience. • Significant time management, organization, multi-tasking, attention to detail, and prioritization skills • Strong computer proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook, Visio) • Proactive and anticipatory work ethic • Flexibility in work schedule, to begin day early and/or finish late, availability on as-needed basis • Ability to take on new responsibilities and work effectively under pressure and time constraints • Familiarity with travel reservation process and systems Desired: • Executive-level support and/or support for multiple executives • Advanced administrative and analytical skills. • Business Support experience • Financial services support experience • Intellectually curious Additional Information CzariaAbaloyan ************/********************************

OES Equipment, part of the DPR Family of Companies, is a fast-paced supply and rental equipment company in the construction industry looking for an experienced Administrative Assistant, Centralized Support, to assist with our Mega Projects across multiple regions. The ideal candidate for this role will be a highly organized and dependable team player with the ability to assist our team in managing multiple projects, reaching critical deadlines, providing excellent customer service, and producing quality work for our customers. Responsibilities will include but may not be limited to the following: Duties and Responsibilities * Maintaining positive working relationships with internal and external partners. * Reconciling PO receivers via Coupa. * Invoice processing via Coupa. * Ensure timely payments of invoices to ensure the maintenance of accurate records and reporting. * Creating and maintaining vendor and employee master files. * Reviewing and reconciling customer statements and accounts. * Receiving, placing, and filling customer orders and purchase orders. * Maintaining internal and external relationships with vendors and employees including solving issues and discrepancies. * Data entry and other miscellaneous office management tasks including ordering office supplies, filing, scanning, etc. Required Skills and Abilities * Excellent listening and communication skills. * Intermediate proficiency in Microsoft Office Suite. * Positive interpersonal skills with strong attention to detail. * Ability to work in both a team environment and independently. * Ability to thrive in a multitasking environment. * Bilingual in Spanish a plus. Education and Experience * 1+ years of administrative experience is required. * Construction supply and equipment industry knowledge a plus. * Experience with Coupa is preferred. Physical Requirements * Must be able to sit or stand for prolonged periods of time. * Must be able to lift 15 pounds if needed. DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets. Founded in 1990, DPR is a great story of entrepreneurial success as a private, employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world. Working at DPR, you'll have the chance to try new things, explore unique paths and shape your future. Here, we build opportunity together-by harnessing our talents, enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek. Explore our open opportunities at ********************

School Administrative Assistant/Registrar Lakeside Charter Academy Lakeside Charter Academy is seeking a dedicated and organized School Administrative Assistant/Registrar to join our team! This individual will play a key role in supporting the daily operations of our school office and ensuring a welcoming, efficient, and student-centered environment. The ideal candidate is detail-oriented, collaborative, and able to manage a wide range of tasks while maintaining confidentiality and professionalism. They will support teachers, staff, families, and school leadership through excellent communication and strong organizational skills. Key Qualities & Skills Familiarity with school office practices, procedures, and general administrative concepts Strong verbal and written communication skills Ability to manage multiple tasks with accuracy, timeliness, and high quality Sound judgment, creativity, and the ability to plan and accomplish goals independently Comfortable handling confidential and time-sensitive information Ability to build positive relationships with families, students, and staff Position reports to the Principal and Director of Operations School/Education experience preferred Bi-lingual (Spanish) preferred Administrative Assistant Responsibilities Office & Operations Manage supply orders, including printer ink Serve as point of contact for vendors (printers, fob system, pest control, etc.) Answer and direct phone calls; communicate with parents and visitors Welcome and greet visitors and maintain a positive front-office environment Staff Support Assist teachers in securing substitutes Support new staff onboarding (Infinite Campus access, mailbox, fob access) Recognize staff birthdays and help coordinate events (showers, celebrations, community events) Health & Safety Assist with minor health needs (injuries, illness), dispense medications and maintain medical records (immunizations & allergies) Participate in required health training: EpiPen, diabetic care, CPR/First Aid Maintain school drill reports and scheduling Additional Duties Maintain Spirit Rock schedule Assist with website updates and content Support administration with beginning-of-year and end-of-year processes School Registrar Responsibilities Enrollment & Records Manage student enrollment and withdrawals using the SIS system and In house processes. Ensure all enrollment documents are collected,processed and distributed to the appropriate departments in a timely manner Maintain student cumulative records Complete all required state reporting (health, immunizations, homeless, etc.) Maintain medical, allergy, and legal information records Student Information & Reporting Manage daily attendance Prepare report cards, progress reports, honor roll lists and awards Maintain and update Infinite Campus Coordinate uniform orders Create and distribute annual car tags Events, Scheduling & Vendors Schedule and coordinate: Student and staff picture days Principal tours School clubs and rosters Oversee pickup lists for YMCA, Tiger King, and other after-school programs Coordinate with vendors for online course rosters Support the Yearbook team with creation and distribution Order and distribute student agendas Lakeside Charter Academy is an equal opportunity employer and does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

Agency Adult Correction Division COO - OPS - Institutions Operations Job Classification Title Administrative Associate II (S) Number 60058733 Grade NC02 About Us The NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters! Description of Work This position reports to the Administrative Specialist II at a multi-custody female correctional facility and is located in the Mailroom. This position's responsibilities include, but are not limited to, the following: 1. Processing, reviewing and distributing all outgoing and incoming mail, packages, legal mail, certified mail and courier mail at this facility. 2. Maintaining security of the facility by searching and reviewing all incoming mail and when applicable all outgoing mail for unauthorized items (contraband and correspondence deemed a threat to the safe, secure and orderly function of the institution). 3. Opening, searching and distributing over 500 pieces of US mail and approximately 125 pieces of courier mail each day as well as 100 pieces of business mail delivered to both staff and offenders at this facility. 4. Possessing the ability to exert up to 10 pounds of force and to lift, carry, push, and pull mail packages and bins. 5. Possessing computer skills required to work with Text Behind and GTL programs. 6. Sorting and distributing large quantities of interoffice staff correspondence and mail. 7. Maintaining a Security Threat Group listing and utilizing this list to determine censorship of outgoing and incoming mail and packages. 8. Processing indigent offender mail accesses and maintaining the Daily Welfare Report to determine indigent eligibility. 9. Entering and recording all trust fund deposits, cashier's checks, certified checks and employee canteen deposits. 10. Requiring vast knowledge of Department of Adult Correction's institutional standard operating procedures (SOPs) and policies/procedures governing the handling of all mail and parcels, disposition of unauthorized property and the Inmate Banking System. 11. Requiring a great degree of confidentiality, honesty and trustworthiness. (Salary Range: $31, 200 - $49,340) Knowledge Skills and Abilities/Management Preferences Effective July 1, 2025, candidates now must meet the minimum qualifications of a position if they have the "Minimum Education and Experience" listed from the OSHR class specification as seen in the next section below. The Knowledge, Skills, and Abilities (KSAs) listed here in this section are now to be used as "Management Preferences" and to be used to screen for the MOST QUALIFIED pool of applicants. Management Preferences Documented working knowledge of word processing or spreadsheet programs Documented working knowledge of mail processing. Please review your application carefully before submitting it and be sure to enter a detailed description in the EDUCATION & WORK EXPERIENCE & CERTIFICATES/LICENSES sections of your application. Remember to SAVE each job entry and be thorough. Resumes are not accepted in lieu of an application. This is a full-time position (40 hours per week) with State Benefits with established working hours and may require working beyond normal work schedule to meet business need. Note to Current State Employees: The salary grade for this position is NC02. State employees are encouraged to apply for positions of interest even if the salary grade is the same as, or lower than, their current position. If selected for this position, a new salary will be recalculated taking into consideration the quantity of relevant education and experience, funding availability, and internal equity. Based upon these factors, a pay increase MAY result. About Anson Correctional Institution: Anson Correctional Institution houses female offenders in medium and close custody housing units. Anson CI offers a wide variety of educational, vocational, and training programs. Correction Enterprises operates the offender packaging operation at Anson, a partnership with Union Supply Direct through the Prison Industry Enhancement Program (PIE). Family and friends can order a package of goods from a pre-approved shopping list to send to an offender. Orders are packaged by offenders and shipped quarterly. Contact Information If there are any questions about this posting other than your application status, please contact Celeste Robinson at ***************************** or by phone at ************. (Email is preferred and more efficient.) Minimum Education and Experience Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details. High School or General Educational Development (GED) diploma AND one year of administrative experience; or an equivalent combination of education and experience. EEO Statement The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices. Recruiter: Celeste Robinson Email: *********************

Summary: To perform a variety of basic secretarial activities in support of technical, professional and supervisory staff within a department or school site; and to provide processing and data entry support; and to provide information and assistance to faculty, staff, students and parents. This individual is cross-trained to demonstrate the use of cost-effective procedures in fiscal management. This individual assists management in making decisions that may have a great impact on others. However, most of the decisions made are discussed with the Principal prior to implementation. Essential Duties: (These duties represent a sample and may vary by position.) * Acts as a receptionist, responds to requests and inquiries and assists visitors with directions and information. * Operates standard office machines such as typewriters, photocopiers, duplicating machines, telephones, calculators and computers. * Participates in the duties related to the administration of an office, assists in preparing comprehensive reports and recommending improvements in work flow, procedures and use of equipment and forms. * Prepares reports, handbooks and agendas. * Utilizes positive human relation skills to interact with teachers, assistant principals, administrators, other staff, students and parents in fulfilling requests for assistance as appropriate. * Opens, sorts and distributes incoming mail. * Performs special projects and assignments as requested; prepares reports; gathers, assembles and summarizes information and data. * Assists in training and monitoring the work of temporary secretaries or student assistants; may assist in providing training to clerical staff as appropriate. * Orders, stores and issues supplies and materials; maintains office supply inventory records. * Maintains copier maintenance and monitors staff usage. * Assists with the organization and implementation of the procedures for the opening and closing of school for staff and students. * Creates and maintains bulletin boards. * Responds to emergencies, such as bomb threats and lock downs. * Assists with safety audits. * Enrolls and withdraws students.(Elementary) * May be responsible for the attendance function. (Verifies early dismissals, enters absentee data and maintains absentee reports). * Maintains all aspects of student files. (Creates cumulative folder and Kardex and updates annually; establishes and maintains filing and check out system; updates all student information) .(Elementary) * Maintains copier maintenance and monitors staff usage. * Maintains all administrative and staff files. * Meets with new parents and students to begin registration and orientation process. * Places test labels on kardex. * Issues work permits.(High School) * Processes free/reduced lunch forms. * Prints and sends transcripts to requesting schools, businesses, programs and individuals; collects money for and logs transcripts sent.(Middle and High Schools) * Cross-trained in financial procedures to serve as back-up. * Issues work Permits and Driver's Eligibility Certificates. (High School) * Insures compliance with federal, state, local and school system rules and regulations. * Assists students with minor injuries; dispenses medications according to physician's directions, calls parents as needed. * Screens telephone callers, responds to complaints and requests for information on regulations, procedures. Refers others to appropriate personnel. * Maintains a working knowledge of the Family Educational Rights and Privacy Act regulations and serves as school's point person for articulation and adherence to guidelines. * Distributes report cards and other quarterly reports. * May process payroll. * Performs related as assigned. Education and Experience: Minimum * High School Diploma or G.E.D. with Secretarial Coursework * One year of related experience required. Desired * Associate degree * Secretarial experience in a school setting Licensing / Certification Requirements: N/A

Provide direct administrative coordination or support to a department and/or group of professionals. The role involves relieving supported individuals of administrative responsibilities in order to enable greater productivity and efficiency. Represents the firm in a professional manner in all communications and may interface with clients and outside parties. Works under moderate supervision due to previous experience/breadth and depth of knowledge of administrative processes. May exercise discretion and judgment and is capable of compiling information requests and determining trends. Performs simple administrative and staff support duties for the organization. Responsibilities include but may not be limited to: Travel & Expense - Arranges complex travel itineraries and submits expense reports in a timely manner. Calendar & Meeting Coordination - Manages calendars by anticipating needs, adjusting for conflicts, and ensuring all logistics (including materials, location, timing, etc.). Employs effective reasoning skills. Info and Data - Updates and maintains contact databases. May include compiling information for inclusion in reports or presentation materials including preparing reports, charts, graphs, or tables as necessary. Office Support - Provides office support to include greeting and interacting with clients, maintaining electronic and hardcopy filing, creating documents, processing invoices, general office management duties, etc. Projects & Processes - Participates in other projects as required. Additional responsibilities as requested. Qualifications: High school education required; Bachelor's degree a plus. At least 2-3 years of experience as an administrative assistant in an office environment. Expertise with Microsoft Outlook, Word, Excel, and PowerPoint. Professional or financial services industry background preferred. Excellent verbal and written communication skills necessary. Willingness to adapt to change. Multitasking abilities. Ability to work in a fast-paced environment. Strong teamwork ability. Attention to detail. Ability to prioritize. Strong organizational skills. Ability to work in a team setting. Ability to maintain confidentiality. Performs complex administrative and staff support duties for the organization.

The Administrative Assistant at the Whitewater Center (Whitewater) is responsible for the efficient completion of administrative and clerical duties associated with departmental operations. This role provides support to management in all areas of the operation including but not limited to events, group sales and human resources. This position is an onsite, full-time, benefits eligible role that reports directly to the Director of Operations. Responsibilities Manage calendars and schedule meetings and follow-ups with internal key players and/or third parties both on-site and off-site. Schedule and manage administrative interviews through the ADP Workforce Now platform. Manage invoicing/payments and maintain department purchase order log. Provide coverage on general inbound phone and email inquiries. Maintain communication with IT third-party vendors. Assist with group check-in procedures & high volume policy enforcement. Order department and project supplies and materials & complete on-time pick ups/errands. Develop and manage positive and collaborative relationships with vendors, contractors, and clients/prospective clients. Proof external communications and project manage event releases. Manage small projects from start to finish. Other duties as assigned. Requirements Highly organized and task-oriented with strong interpersonal skills. Exceptional computer skills and a working knowledge of Microsoft Office Suite. Skill in clerical duties such as typing, filing, distributing mail, document management, maintaining supplies, ect. Flexibility to work evenings, weekends, holidays, and during Whitewater events as needed. Physical Demands Must be able to work outdoors for sustained periods of time in all weather and environmental conditions. Must be able to lift and carry at least 50 pounds. Must be able to bend, stand, lean, and kneel on a regular basis and for sustained periods of time. Must be able to safely self-transport over uneven terrain or in a confined space. Must be able to work in shared spaces with other employees and customers. All positions as Whitewater require employees to report and work onsite at Whitewater locations. Benefits Access to Whitewater Center's pass activities Staff discount program and pro deals Health, Dental, Vision, FSA 401(k) Overview of Department Marketing, Finance, and Human Resources professionals work to advance Whitewater's mission, cultural goals, and brand communication. These positions support all employees and facilitate guest touchpoints both on-site and externally. Working at Whitewater Whitewater's mission is rooted in the belief that we all share a genetic code that compels us to play outside and share these experiences with others. This mission is accomplished through promoting access and opportunities to play outside and bring people together. Our approach is simple: Make it compelling and easy to engage with nature and invite others to join. Legal Disclosures The Whitewater Center provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, the Whitewater Center complies with applicable state and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment including recruitment, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. NOTICE: Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. The Whitewater Center is an employer that participates in the E-Verify program.

To provide administrative support to a department(s) supervisor/manager and to help assist the department provide the highest level of service possible. Includes frequent high-level clerical work, organizing, scheduling, coordinating, researching & preparing reports & correspondence and distribution of information in a timely manner for supervisor. Scope Types reports, memos, letters, and minutes from meetings. Skill / Experience / Education Mandatory Skills Organization Skills Ability to manage files, schedules, and office supplies efficiently. Communication Skills Strong verbal and written communication for interacting with colleagues, clients, and management. Professional email and phone etiquette. Time Management Prioritizing tasks and meeting deadlines. Managing calendars and scheduling appointments. Attention to Detail Technical Proficiency Familiarity with office software (Microsoft Office Suite: Word, Excel, Outlook, PowerPoint). Ability to learn and use office equipment and other relevant software (e.G., scheduling tools, databases). Customer Service Polite and helpful attitude when dealing with visitors, clients, or staff. Problem-solving and conflict resolution skills. Confidentiality Handling sensitive information with discretion and professionalism. Multitasking Managing multiple tasks and responsibilities simultaneously. Teamwork Ability to work well with others and support team goals. Adaptability Flexibility to handle changing priorities and new tasks as needed. Executive Administrative Assistant Requirements Expert level Outlook skills -will be managing multiple executive calendars Expense reporting Make travel arrangements Order supplier -floor coordinator Excellent communication skills -written and verbal Collaborative team player Professional demeanor Proactive Excellent time management skills Able to prioritize tasks and multi-task Efficient and very trustworthy Positive attitude -friendly and approachable but exercises discretion

Jonathan White CPA, PLLC is currently seeking an ADIMIN. ASSISTANT / Bookkeeper for a part-time position. . The ideal candidate would have a pleasant personality, sunny disposition, a strong desire to be of assistance and a mature responsible nature. We would be pleased to train from the ground up! If you are looking for Exceptional Growth…. this is a great opportunity to become involved with a rapidly growing firm | Work with interesting clients | Use tech-savvy solutions. The position will be responsible for providing a broad spectrum of support to the owners of the company in a fast paced, challenging and rewarding environment. Desirable qualities include a willingness to learn and the ability to follow detailed instructions; extensive people, communication, organizational, technical and process skills, and the ability to continuously prioritize multiple projects. Job Description ESSENTIAL JOB FUNCTIONS Personal Assistant tasks include but are not limited to, running errands, ensuring timely lunch delivers; Organize office and documents; answering the main office calls; handling mail, emails, calls and scheduling of owner's appointments. Process and assemble tax returns, extensions and estimates. Prepare tax organizers and engagement letters in accordance, with firm's policies and procedures. Prepare correspondence, proofread and format documents using Microsoft Word Assist in maintaining databases, spreadsheets, project trackers, etc. to be current and accurate. Learn to maintain a small book of clients. Candidates will learn full cycle bookkeeping. Perform other duties as assigned by the Firm Administrator and Department Managers. Qualifications PREPARATION, KNOWLEDGE, SKILLS & ABILITIES Associates or bachelor's degree desired. Full-cycle bookkeeping experience is desired but not required. Strong written and verbal communication skills. Advanced proficiency with all Microsoft applications. Superior organizational and follow-through skills with strong attention given to details and deadlines. Flexibility to change direction frequently between tasks and between different clients. Proven ability to work in a high-volume, fast-paced, deadline-driven environment and handle multiple projects while prioritizing, planning and organizing projects simultaneously. Ability to operate with a sense of urgency. Ability to work independently with limited supervision as well as work cooperatively with all levels of management and employees. Open to constructive feedback and on-going self-improvement. Flexibility to work additional hours during peak periods of the year. Additional Information About Us We are a Forward-thinking, modern CPA firm with a focus on providing exceptional advisory services for our clients Nationwide. We believe that there is a better way to service clients and are reshaping the public accounting industry with our A team. Our team is technology driven. We communicate asynchronously, work autonomously, and love to take ownership of our work. If you are a tech-savvy problem-solver; you'll fit right in. If you enjoy the culture of working autonomously, taking care of clients and using a variety of technologies to communicate with co-workers and to keep detailed records of all client work performed; we invite you to join our A-Team! Why JWW, CPA? Technology-driven firm. Proactive approach with our clients Great culture that firmly believe in life balance, family life and community involvement. Independence, autonomy and accountability are applauded and rewarded at our firm! Benefits: We value our employees' time and efforts. Our commitment to your success is enhanced by our benefits package, here are just a few: Cloud-base-work Our clients are located Nationwide, so flexibility is required, and is our strength. Competitive Salary Future growth opportunities within the company We work to maintain the best possible environment for our employees, where people can learn and grow with the company all while boasting a “dress for your day” flexible policy We strive to provide a collaborative, creative environment where each person feels encouraged to contribute to our processes, decisions, planning and culture Uncompromising integrity, a passion for excellence and mutual respect. Job Type: Full-time Pay: $12.50 - $17 / hr

Get in touch with a Weatherby consultant today to learn more about this and other opportunities available now. Monday - Friday 8 am - 5 pm Average 12 patients per shift In-house call 1:5 ratio during clinic hours for consults Chemotherapy -- intrathecal and intracavitary required Call includes consults, follow-ups, and ED/hospitalist questions Approximately 1 consult, 1 patient, 1 admission per call period Paid malpractice insurance; pre-paid travel and housing expenses Assignment details and time entry in online portal Competitive compensation 24-hour access to your Weatherby Healthcare consultant Charter member of NALTO " Since 1995, Weatherby Healthcare has established itself as an expert in locum tenens staffing for physicians, physician assistants, and nurse practitioners. The company employs nearly 600 employees committed to filling locum tenens assignments in large-scale healthcare networks, hospitals, and clinics nationwide. Learn more at ******************************

Responsibilities Johnson C. Smith University is seeking a highly organized, detail-oriented, and proactive Administrative Assistant II to join our Government Sponsored Programs and Research team. This role is essential in supporting the Director and ensuring the smooth operation of programs that advance research and innovation across the university. As an Administrative Assistant II, you will play a pivotal role in coordinating and managing complex administrative tasks, maintaining continuity of office operations, and serving as a trusted liaison between internal and external stakeholders. This position offers an exciting opportunity to work in a fast-paced environment where your organizational skills and professionalism will make a meaningful impact. Key Responsibilities * Manage and maintain the Director's calendar, appointments, and travel arrangements, including detailed itineraries and expense reports. * Prepare, review, and process a variety of documents, including confidential correspondence, requisitions, and reports. * Serve as a liaison with university staff, external partners, and varied constituencies. * Coordinate meetings, conferences, and events; prepare agendas and record minutes. * Monitor and respond to incoming communications; provide accurate information and exceptional customer service. * Assist in developing divisional publications highlighting research achievements. * Oversee office supply inventory and equipment maintenance. * Provide guidance to work-study students and support team logistics. Qualifications Requires a Bachelors degree, supplemented by three to five years of responsible experience as an administrative assistant, or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities. Must demonstrate intermediate to advanced knowledge of Microsoft Office suite. Previous experience in higher education is preferred. Must be flexible, have a strong customer orientation, and be able to work well in a collaborative team environment. Displays intuitive judgment, knowledge, and ability to relieve executive of administrative details makes independent decisions regarding the planning, organizing, and scheduling of work within established guidelines, and exhibits flexibility and adaptability to changing priorities. Must be organized and have effective time management skills with strong attention to detail and the ability to prioritize multiple tasks with minimal supervision. Familiarity with government-sponsored programs and compliance requirements is preferred. Supplemental Information To apply, please include a cover letter, resume, and contact information for three supervisory references including the most recent supervisor. Finalists for this position are subject to a background check. Employment is contingent upon the successful completion of a background investigation including criminal history and identity check.

Brock Cabinets is looking for a reliable, detail-oriented Office Assistant to support our daily administrative operations. This position plays a key role in ensuring the office runs smoothly and that our customers, vendors, and team members receive exceptional service. Qualifications Primary Responsibilities: Answer and direct phone calls in a professional and friendly manner. Greet and assist visitors, customers, clients. Maintain organized filing systems (digital and physical) Assist with processing customer orders Enter data into company software, spreadsheets, and tracking tools. Support scheduling for installs, service calls, and deliveries. Prepare and distribute internal communications, documents and emails. Assist with inventory tracking, order confirmations, and vendor communications. Provide administrative support to management. Handle incoming and outgoing mail, office supplies, shipping labels, etc. Maintain a clean and organized office environment. Perform other duties as assigned to support daily operations. JOB REQUIREMENTS High school diploma or equivalent Administrative experience Strong computer skills, including Microsoft Office. Strong attention to detail and accuracy. Reliable, punctual, and able to work both independently and as part of a team. Excellent communication and customer service skills. Ability to multitask and prioritize in a fast-paced environment. Ability to sit or stand for extended periods. Light lifting (up to 20lbs) occasionally for office supplies or paperwork. BENEFITS 401(k) employer match Medical Insurance Dental Insurance Vision Insurance Paid Time Off

Founded in 1963 by Don Fessler & George Bowman, Fessler & Bowman, Inc. has grown from a residential flatwork & basement wall contractor to a top 100 Commercial Concrete Contractor recognized across the nation. Keeping customer satisfaction as our fundamental core value has allowed Fessler & Bowman, Inc. to prosper for more than six decades. Our Culture & Philosophy: Fessler & Bowman is a fast-paced and culture-focused industry leader in specialty concrete and civil earthwork. When we talk about culture at F&B, it is not just a plaque hanging in our lobby. Our values are our driving force and have allowed us to build a phenomenal team delivering best in class products to our customers. * Open & Constructive * Take Pride in Our Product * Relentless Commitment * Care About Our Customers * Team Success Summary: The Project Engineer will support Project Teams in the successful completion of construction projects, from the initial hand-off from Estimating through final completion and close-out. PEs are responsible for assisting with the overall project planning and scheduling, reporting, project accounting, and control, while providing technical direction and ensuring compliance with quality standards and applicable laws and regulations. Five Key Roles of the Project Engineer: * Assisting and collaborating with the Project Manager and Field Teams through frequent job site visits to ensure job progress and participate in job meetings * Maintain document control for all core tools in Procore and other internal/external software; including but not limited to RFI's, submittals, drawings, and specs * Tracking production quantities for projects and elevating concerns to Project Manager in an expedited manner * Manage all aspects of bulletin revisions- uploading and communicating to the PM Team, review, comment, and address revisions and other document revisions timely * Assist PM Team with project start up and close out processes Essential Duties & Responsibilities: * Handle correspondences with customers or vendors in a professional manner * Staying up to date with regulations that can affect the permitting and safety aspects of a project * Collaborate on estimating extra work when necessary * Collaborating with Safety and Project Management Teams to complete visual job site safety inspections * Assist in department projects as needed * Communicating and upholding the Company's commitment to Integrity and Code of Ethics, as well as ensuring the same for the entire team * Other relevant tasks as assigned Education, Experience & Qualifications: * A Bachelor's degree in Construction Management, Engineering, or other relevant discipline * Ability to read, interpret, and understand drawings * Ability to manage several projects at once * Creative and results-oriented, with a strong sense of urgency and self-motivation * Proficient in word processing, spreadsheets, and scheduling * Excellent communication and organizational skills * Excellent problem-solving skills, with an adaptable and flexible style in working with all types of individuals Travel: Travel to and from job sites and office locations is required for this position. Fessler & Bowman will compensate for travel when applicable. Work Environment: As a Project Engineer, you will be subject to various work environments. These environments include office and field settings. Employee must be comfortable with sitting for an extended period. Benefits: Fessler & Bowman is proud to provide eligible Team Members with the following benefits: * Medical, dental and vision insurance * 401k with company contributions * Paid Holidays and Paid Time Off Recruitment Process: The recruitment process will include a phone screen, in-person meeting, and a pre-employment background check and drug test. Fessler & Bowman is an Equal Opportunity Employer I have read and understand the job requirements, responsibilities and expectations set forth in the job description provided for my position. I attest that I am able to perform the essential job functions as outlined with or without any reasonable accommodations.

Applied Technical Services, LLC (“ATS” or the “Company”) is a leading provider of critical testing, inspection, certification, and compliance services. The Company serves clients across a diverse set of large and stable end markets including manufacturing, power generation, aerospace, medical, and defense. ATS was founded in 1967 and is headquartered in Marietta, GA. Today the Company employs nearly 2,100 team members in over 95 locations across the United States. Our purpose is to create a safe and reliable world and our mission is to deliver assurance through precise technical and professional services. ATS is seeking a dedicated Project Assistant to provide support with project documentation and administrative tasks. In this role, you will help maintain records and assist with report preparation. This role is ideal for someone who thrives in a fast-paced environment, pays attention to detail, and delivers accurate and efficient results. This is a Part-time position working full days on Mon, Wed and Fri. The office is located south of Charlotte, near the I-485 outer loop and Hwy 521 on Ballantyne Business Park. Responsibilities: Organize and file emails into project folders. Conduct thorough final reviews of summary cover letters and ensure accuracy in finalized reports. Upload completed reports to ATS Squared. Scan and digitize field notes, maintaining proper organization within project folders. Update and maintain the report tracker and proposal log to reflect current project status. Manage filing of project information in both electronic and physical files for easy retrieval. Provide backup support to the Office Administrator as needed to ensure smooth office operations. Qualifications Minimum Requirements/Qualifications: High school diploma/GED required, associate or bachelor's degree preferred. 1-2 years of relevant administrative or office support experience, preferably in a project-based environment. Skills & Abilities: Proficient in Microsoft Office (Word, Excel, Outlook) with technical skills for document management and reporting. Skilled in building collaborative relationships with managers and team members to drive project success. Ability to accurately maintain and manage electronic filing system. Demonstrated ability to review, edit, and finalize documents with accuracy. All applicants require the following: Ability to learn and comply with all company policies and procedures. Excellent communication skills written and verbal. Applicants must pass a drug screen and have a valid driver's license with a clean driving record. “U.S. Persons” Only: A requirement of this position is access to information that is subject to U.S. export controls under the U.S. International Traffic in Arms Regulations (“ITAR”). Accordingly, the company will consider only “U.S. Persons” for this position. A “U.S. Person” includes (a) U.S. citizens or nationals; (b) U.S. lawful permanent residents (i.e., “green card” holders); (c) persons granted refugee status; or (d) persons granted asylum in the United States. This information is collected solely for purposes of complying with U.S. export control requirements and will not be used to unlawfully discriminate in the hiring process. EOE/AA/M/F/Vet/Disabled ATS is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.

Job DescriptionBenefits: Competitive salary Free uniforms Opportunity for advancement Benefits/Perks Competitive Compensation Commission Free IR Sauna Membership We believe in a fun, upbeat environment We believe in flexible schedules and opportunities for advancement Company Overview Perspire is the original Infrared Sauna Studio! We started with one location in Orange County, California, and are expanding rapidly throughout the entire nation! We credit our success to the dedicated franchisees and team members who truly share the passion for the benefits of infrared sauna therapy, and who bring that energy to every guest. We strive to provide the services and environment necessary to bring both personal and professional development to each of our team members. The culture of Perspire has been designed to make people feel seen and heard and that starts with our team members. Job Summary Are you passionate about health and wellness? Are you naturally confident and outgoing? If so, you need to join the member service team at our upscale sauna studio in (job location name)! We are looking for positive, confident, results-oriented team members that love to connect with people. Responsibilities Promptly turn over the sauna room when the guests exit, ensuring that it is clean and prepped for the next appointment Process towel shipments and maintain cold towel process Create towel bundles and place for guest accessibility Welcome and greet clients enthusiastically Support Sales Associates through miscellaneous tasks including sales and back-of-house duties Respond to guest inquiries and administer studio tours to new guests Prior experience in customer service is a plus! Qualifications A genuine desire to promote positivity and provide exceptional service A consistently awesome team-player attitude A verifiable history of excellent attendance and prior sales experience Evening and weekend availability