Administrative assistant jobs in Concord, NC

This role provides high-level administrative support to two senior finance executives, with responsibilities evenly split between both leaders. The Sr. Administrative Assistant will manage calendars, coordinate meetings, prepare communications, and maintain confidential documentation. Additionally, the role supports broader departmental initiatives, including project tracking, research, and documentation management. This position plays a key role in ensuring operational efficiency and alignment with departmental goals. Responsibilities Answer and direct all incoming phone calls as needed Maintain and manage two executive calendars Arrange and Manage international travel on off hours if necessary Draft meeting notes, letters and email communications with accuracy Establish communications between customers and executives Organize documents and reports Qualifications Bachelor's degree or equivalent experience Experience in administrative role to Finance and Accounting Strong written and verbal communication skills Proficient in MS Office Suite: Power Point, Excel and Word Including pivot tables and formulas Experienced in Adobe Acrobat and Concur is a plus Ability to work in high intensity, fast-paced environment Ability to work in office in Charlotte, NC If interested, please send in a resume today!

Job Title: Administrative Assistant Schedule: Monday-Friday, 8:00 AM - 5:00 PM (On-site) About the Role We are looking for a proactive Administrative Assistant to join our Charlotte office. This position plays a key role in supporting daily operations, ensuring smooth administrative processes, and delivering exceptional customer service. Key Responsibilities Perform general administrative tasks, including scheduling, filing, and document management Assist with accounting duties such as invoicing, expense tracking, and data entry Serve as a primary point of contact for customer inquiries and provide excellent service Coordinate internal communications and support project-related activities Maintain accurate records and ensure compliance with company procedures Qualifications Previous experience in administrative and accounting duties Strong organizational skills and attention to detail Excellent verbal and written communication skills Customer service-oriented with the ability to build positive relationships Proficiency in Microsoft Office Suite (Word, Excel, Outlook) Work Environment This is an in-office position requiring presence Monday through Friday from 8:00 AM to 5:00 PM.

Position Title: Executive Household Assistant (Full-Time, Live-In or On-Call Preferred) We are seeking a highly reliable, discreet, and proactive Executive Household Assistant to help manage and support the smooth operation of our personal life. This individual will be responsible for handling a wide range of household and personal tasks, enabling us to focus fully on our professional and personal responsibilities with family. Flexibility, trustworthiness, and discretion are essential. Key Responsibilities: Manage all household chores including laundry, dishes, tidying, and basic cleaning Sort, organize, and respond to household mail and personal correspondence Pay personal and household bills, track expenses, and coordinate with accountants or bookkeepers as needed Run errands including grocery shopping, dry cleaning, and package/mail delivery Pet care: feeding, walking, vet appointments, and litter box maintenance Oversee household supply inventory and restock as needed Schedule and manage home maintenance services and vendors Assist with travel planning, packing, and logistics Maintain a calendar of personal appointments and reminders Provide occasional driving/transportation as needed Be available for ad hoc needs, including during evenings and weekends Ideal Candidate: Proven experience as a personal assistant, house manager, or similar role for a high-profile or demanding individual Highly organized with strong attention to detail Absolute discretion and ability to handle confidential information Flexible schedule with ability to respond to needs 24/7 Excellent communication and problem-solving skills Tech-savvy and comfortable using digital tools (for scheduling, tracking bills, etc.) Valid driver's license and clean driving record Comfortable around pets Compensation & Terms: Competitive salary based on experience Housing accommodations available if live-in role is preferred Full-time, salaried with expectation of high flexibility and availability Health and/or other benefits negotiable How to Apply: Please send a resume and a brief description of your relevant experience and availability to ****************************

We are seeking a detail-oriented and well organized bilingual English Spanish Accounting Assistant to join our finance team. Considering applying for this job Do not delay, scroll down and make your application as soon as possible to avoid missing out. The ideal candidate will support various accounting functions, ensuring accuracy and compliance with established standards. This role is essential for maintaining financial records, bank reconciliations, collections to South America clients, and assisting in the preparation of financial statements. xevrcyc A strong understanding of accounting principles and software is crucial for success in this position.

About Us We provide industry-leading, end-to-end fire protection, mechanical, and HVAC services. Our skilled tradespeople work in virtually every market across the nation. S.A. Comunale is seeking an Administrative Assistant to support the Salisbury North Carolina branch. Provide administrative support to the Carolina Branch. Duties include general clerical, purchasing, inventory, and accounting responsibilities and project based work. Project a professional company image through in-person and phone interaction. Other duties may be required as assigned by the Branch Manager. Essential Duties & Responsibilities Include the following. Other duties may be assigned. Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, filing and scheduling appointments. Create and maintain various office records such as work tickets and accrual work sheets for invoices. Perform basic accounting functions such as billing, accounts receivable, accounts payable, maintain branch checkbook and petty cash. Prepare various monthly reports as required such as the branch checkbook log, the petty cash book log, Company credit card receipts and inspection reports to fire officials. Assist with the scheduling of branch manpower. Serve as the backup for accruals for the service and inspection departments. Track all permits for service jobs, including preparing them for submittal to the appropriate city. Acquire city specific information to be entered to perform service and inspections. Order and monitor inventory of office supplies and material/equipment for field personnel. Process and create purchase orders. Perform all AIA billings for the branch. Create, update, and distribute various reports including the operations report, manpower report, and backflow report. Prepare and send weekly payroll report information. Collaborate with the corporate office Safety Department on Tool Box Talks for all field employees - track and collect all needed information to hand over. Responsible for CIP and WIP processes. Assist with the design notes in the Monday morning Assist with keeping the design head count sheets up to date. Ensure all blueprints get to the appropriate employee in a timely manner. Assist with the various meeting notes, as needed. Assist in tracking and ensure the field head count sheets are turned in on time. Assist in following-up with the 1-week look ahead. Assist in collecting time from all field personnel. Assist with scheduling all meetings. Assist Project Managers as needed. Qualifications High School Diploma or GED is required. 3+ years of administrative experience is required. Previous construction industry experience is a plus. Proven knowledge of Microsoft Office Software (i.e., Word, PowerPoint, and particularly Excel) is required. Knowledge of general office machines and telephone systems is required. Equal Opportunity Employer As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled Notice to Prospective Employees Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.

Established in 1991, Collabera has been a leader in IT staffing for over 22 years and is one of the largest diversity IT staffing firms in the industry. As a half a billion dollar IT company, with more than 9,000 professionals across 30+ offices, Collabera offers comprehensive, cost-effective IT staffing & IT Services. We provide services to Fortune 500 and mid-size companies to meet their talent needs with high quality IT resources through Staff Augmentation, Global Talent Management, Value Added Services through CLASS (Competency Leveraged Advanced Staffing & Solutions) Permanent Placement Services and Vendor Management Programs. Collabera recognizes true potential of human capital and provides people the right opportunities for growth and professional excellence. Collabera offers a full range of benefits to its employees including paid vacations, holidays, personal days, Medical, Dental and Vision insurance, 401K retirement savings plan, Life Insurance, Disability Insurance. Job Description Overview of the Position: Manages diverse administrative functions for a large, complex department / business unit. Responsibilities include: • Administrative support including telephone, screen email, copy/faxing/filing, meeting preparation, distribution group and organizational chart management, office supplies, etc. • Usually relieves management of administrative details; gathers, compiles and reports information relevant to/for department; • Coordinates schedules for corporate level executives (scheduling and re-scheduling meetings/appointments, preparing/gathering presentation materials, travel etc.) • Performs travel reservations, including International/Visa requirements, and process travel/expenses • Relieves management of administrative details; gathers, compiles and reports information relevant to/for the executive • May be involved in exposure to sensitive information, and must use considerable tact, diplomacy and judgment • Event Management, including Town Halls and misc. events • Other Ad Hoc business requests / activities as necessary Qualifications Required: • 2-5+ years of experience as an Executive Assistant • Calendar and meeting management • Excellent communication skills. Ability to manage multiple phone calls in a professional manner • The ability to interact effectively within a multi-disciplined team, across multiple locations and to interact with senior level executive audience. • Significant time management, organization, multi-tasking, attention to detail, and prioritization skills • Strong computer proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook, Visio) • Proactive and anticipatory work ethic • Flexibility in work schedule, to begin day early and/or finish late, availability on as-needed basis • Ability to take on new responsibilities and work effectively under pressure and time constraints • Familiarity with travel reservation process and systems Desired: • Executive-level support and/or support for multiple executives • Advanced administrative and analytical skills. • Business Support experience • Financial services support experience • Intellectually curious Additional Information CzariaAbaloyan ************/********************************

Gray is looking to add an Administrative Assistant to their Charlotte, NC office! Responsibilities Why Gray? Gray is a fully integrated, global service provider deeply rooted in engineering, design, and construction, along with smart manufacturing and equipment manufacturing services. Consistently ranked as a leader in the industry, we focus on the following markets for domestic and international customers: Food & Beverage, Manufacturing, Data Centers, Distribution, and Advanced Technology. Founded in 1960, Gray's robust offering enables us to create one-of-a-kind solutions at the highest levels of customization, delivering unmatched precision and partnership to some of the world's most sophisticated organizations. Still, these areas don't define Gray-our people do. Passion, commitment, and a great team spirit all speak to the team members at Gray Qualifications Who we want… (Requirements) The successful candidate will have bachelor's degree or four (4) years of experience in an administrative position(s); or the equivalent combination both. Experience in construction or engineering firm is highly preferred. Must possess basic computer skills including the ability to utilize word processing, spreadsheets, software and e-mail. Experience with SharePoint is a plus. The selected candidate will have excellent communication skills. Must be physically present in the Charlotte office. The new team member should be an energetic, self-motivated individual who enjoys a team environment, as well as a passion for collaboration and professional development. If you are a high achiever striving to exceed expectations in a fast-paced innovative company, then Gray is the place for you. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. What we expect… (Essential Functions) Under the direction of the Executive Vice President or his designee, this position will provide administrative support to the construction group, by performing the following duties: Reads and routes incoming mail/e-mail. Locates and attaches appropriate file to correspondence to be answered by Manager. Follows up on outstanding documents including subcontracts and contract related documents and correspondence for incorporation into project files. Coordinate the submittal and shop drawing process with project team. Organizes and maintains file system including construction drawings, and files correspondence and other records electronically and in paper files Coordinate proposal and bid package information and coordination of document release. Meet time sensitive deadlines with accuracy while maintaining a high degree of customer service. Coordinate tracking contract status, vendor relations, worker verification logs, and meeting minutes. Write Purchase Order Requisitions for manager approval and processing. Coordinate the archiving of project files. Coordinate and compile Operations and Maintenance Manuals at project closeout as a customer deliverable. May assist with writing Subcontract Change Orders and coordinating payment of invoices. Participate in the pool of candidates for receptionist backup. Performs other related duties as assigned. Physical Demands & Work Environment The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position, the team member is frequently required to stand, walk, sit, use hands, reach with hands or arms and talk or hear. They may occasionally be required to climb or balance, stoop, kneel, or crouch. Must occasionally lift and/or move up to 50 pounds. Specific vision abilities required include close vision. Generally, normal office environment where noise level is moderate and temperature/humidity is controlled. Overtime may be required. Supervisory Responsibilities This position has no supervisory responsibilities. EEO Disclaimer Gray is proud to be an Equal Opportunity Employer and welcomes everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Compensation: $65,000 Job Overview - Administrative Assistant - 33968 We're seeking a highly organized, tech-savvy Administrative Assistant/Receptionist to support day-to-day office operations and serve as a welcoming first point of contact for visitors and callers. This role blends front-desk professionalism with behind-the-scenes administrative support, ensuring the office runs smoothly and efficiently. Key Responsibilities: Front Desk & Reception (40%) * Greet visitors, clients, and employees with a warm, professional demeanor * Answer and route incoming phone calls; manage voicemail inbox * Maintain clean, organized reception and common areas * Manage visitor check-in, badges, and security procedures Administrative Support (60%) * Draft, format, and proofread documents, presentations, and reports * Manage calendars, schedule meetings, and coordinate conference room bookings * Support travel arrangements, expense reports, and basic purchasing * Assist with data entry, filing, and maintaining digital/physical records * Prepare meeting agendas, take notes, and distribute follow-up * Coordinate office supply inventory and vendor relationships * Support internal events, team meetings, and projects as needed Requirements * 2-5 years of experience in an administrative assistant, receptionist, or office support role * Strong technical aptitude: proficient with Microsoft Office Suite, Teams, shared drives, and general office technology * Excellent communication skills-clear, professional, and customer-focused * Experience supporting multiple team members or departments * Familiarity with CRM, HRIS, or scheduling systems * Comfort with troubleshooting basic office tech issues * Highly organized with the ability to multitask and prioritize * Strong attention to detail and follow-through * Ability to handle confidential information with discretion * Positive, adaptable, and proactive approach to work Additional Job Details Workplace Policy: #li-Onsite Seniority Level: Associate Linked In Poster: #LI-SP1 About our Process * We will notify you if you are selected as a candidate for this role. If not, but you fit our specializations, we'll consider you for future openings, and encourage you to apply for other Sherpa roles you're qualified for/interested in. * Non-Local Candidates: Please note that you are competing with local candidates who don't require relocation expenses and can start quickly, so let us know if you have plans to move to the area soon. * Candidates for all Sherpa opportunities must be authorized to work in the United States. * Sherpa is an Equal Opportunity Employer.

Job DescriptionDescription: Are you an organized multitasker who thrives in a fast-paced environment? McGee Corporation, a leader in manufacturing innovation, is looking for an Facilities Administrative Assistant to support our dynamic Plant Manager and help keep operations running smoothly across multiple departments. This role is perfect for someone who loves variety, is motivated by efficiency, and enjoys working both independently and as part of a team. In addition to supporting plant operations, you'll also have the unique opportunity to work closely with our HR & Safety department, making this position ideal for someone looking to grow into a larger administrative or HR role. What You'll Do In this hands-on role, you'll handle a range of administrative tasks that keep our facility operating at its best, including: Plant Support Responsibilities: Pull reports and create work orders. Help with scheduling and requisitions for plant and maintenance departments. Maintain calendars, prepare meeting agendas, and assist the Plant Manager. Serve as backup for scheduling and switchboard operations. Organize and maintain a structured filing system. Ensure welder certifications remain current. Perform additional duties as needed to support facility operations. HR & Safety Support: Participate in monthly safety and 5-S meetings. Keep Safety Data Sheets, forklift certifications, and performance records updated. Assist with employee time entry, payroll support, and training documentation. Help organize company events, blood drives, and other engagement activities. Partner with HR to maintain employee attendance and scheduling accuracy. What You Bring Strong verbal and written communication abilities. Strong organizational and time management skills with excellent attention to detail. Solid computer skills, especially in Microsoft Office. Ability to work independently and manage multiple priorities. Experience in administrative support with a bonus for HR experience. Education & Experience High school diploma required; Associate degree preferred. 3-5 years in an administrative role preferred. Experience in HR or safety support is a plus! Physical Requirements Sitting at a desk and working on a computer for extended periods. Occasional standing, bending, and lifting up to 30 pounds. Must wear required PPE while in designated plant areas. Why McGee? At McGee Corporation, you'll be part of a team that values your contributions and invests in your growth. We offer: A supportive and collaborative environment. Professional development opportunities. Competitive compensation and benefits. A chance to make a difference in a company where safety and efficiency are top priorities. Apply today and help us shape the next chapter of success at McGee Corporation! Requirements:

We are seeking a motivated and detail-oriented Systems Administration Intern to join our IT team in Auburn Hills. This internship will provide exposure to IT Service Management and system administration tasks with a focus on the Atlassian product suite (Jira). It's an excellent opportunity for students pursuing a degree in Information Systems, Computer Science, or a related field to gain hands-on experience in IT operations. On-site role Location: Auburn Hills, MI (DP World does not offer accommodations for internships) Strong performance could lead to a full-time position after graduation 10-week program that will run from June 2026 to August 2026 KEY ACCOUNTABILITIES Assist with Jira system administration, including handling basic functions and requests Support optimization efforts within IT systems and tools Help troubleshoot user issues and provide technical support Participate in projects related to IT Service Management (ITSM) Document processes and contribute to system improvement initiatives QUALIFICATIONS, EXPERIENCE AND SKILLS Pursuing a degree in Information Systems, Computer Science, or a related field Interest in IT Service Management and systems administration Basic familiarity with Atlassian products (Jira, Confluence) preferred Strong problem-solving and communication skills Ability to manage multiple tasks and prioritize effectively What You Will Gain Hands-on experience with IT systems administration and ITSM processes Exposure to Jira and Atlassian products in a corporate environment Opportunities to develop technical and problem-solving skills Mentorship and guidance from experienced IT professionals Please note: This position does not offer sponsorship for employment visas. Applicants must be legally authorized to work in The United States without sponsorship now or in the future. ABOUT DP WORLD Trade is the lifeblood of the global economy, creating opportunities and improving the quality of life for people around the world. DP World exists to make the world's trade flow better, changing what's possible for the customers and communities we serve globally. With a dedicated, diverse and professional team of more than 115,000 employees from 160 nationalities, spanning 78 countries on six continents, DP World is pushing trade further and faster towards a seamless supply chain that's fit for the future. We're rapidly transforming and integrating our businesses -- Ports and Terminals, Marine Services, Logistics and Technology - and uniting our global infrastructure with local expertise to create stronger, more efficient end-to-end supply chain solutions that can change the way the world trades. What's more, we're reshaping the future by investing in innovation. From intelligent delivery systems to automated warehouse stacking, we're at the cutting edge of disruptive technology, pushing the sector towards better ways to trade, minimizing disruptions from the factory floor to the customer's door. DP World is on a mission to transcend boundaries and bridge the gap between all nations and cultures - not just in what we do but also in how we behave. We are dedicated to creating a culture where everyone feels respected, supported, and empowered to reach their full potential. We believe that embracing inclusion and diversity, drives innovation and growth and helps us connect people, businesses, and societies. Free minds and different perspectives are changing our world, and together we can change what's possible. WE MAKE TRADE FLOW TO CHANGE WHAT'S POSSIBLE FOR EVERYONE. DP World is committed to the principles of Equal Employment Opportunity (EEO). We strongly believe that employing a diverse workforce is central to our success and we make recruiting decisions based on your experience and skills. We welcome applications from all members of society irrespective of age, gender, disability, race, religion or belief. By submitting your resume and application information, you authorize DP World to transmit and store your information in the world-wide recruitment database, and to circulate that information as necessary for the purpose of evaluating your qualifications for this or other job vacancies. #LI-JR2 #LI-Hybrid

Definition An employee in this class performs journey-level administrative and clerical support duties in an administrative office or in a school in one or more of the following responsibility areas; serving as a support secretary at the schools sometimes in a lead worker capacity, or serving as a journey-level secretary in a central office or auxiliary function. Work is differentiated from level one because of the variety of tasks, the knowledge and skills required, the range and scope of contacts, and the independence of action. Work requires a broader understanding of office operations, but once learned, the tasks are performed independently. Unusual situations or precedent-setting situations are referred to higher-level supervisors. Duties and Responsibilities • Maintains files of general records, data files, documents, correspondence, forms, index cards, reports, and other materials; posts information to departmental records according to standard procedures. • Answers incoming telephone calls and routes them to the proper person or department; answers questions regarding routine matters; performs routine clerical and typing duties. • Makes arithmetic calculations manually or by use of a calculator according to established methods. • Transcribes information onto forms, processes letters, memoranda, reports, tabulations, statements, various card records, and other materials from rough drafts or detailed instructions. • Resolves problems of medium difficulty with little assistance. • Occasionally develops or revises procedures for non-complex work. • Completes forms, permits, notices, or form letters with designated or routine information. • Processes, sorts, checks for accuracy, and files applications, purchase requisitions, travel expenses, incoming and outgoing mail and other routine documents in accordance with established systems; maintains receipt books and routine office records relating to accounts, inventories, payrolls, and statements related to these records. • Operates copying machines, adding machines, personal computers, and other office equipment. • Receives standardized reports and compiles data into summary or consolidated form. • Performs a variety of minor administrative tasks in relieving a supervisor of office details. • May assist the public at a counter, giving information and answering questions regarding school programs. • Performs duties with limited supervision. • Performs related work as required. Knowledge, Skills, and Abilities • General knowledge of the operations of the school. • General knowledge and ability to use correct grammar, spelling, and vocabulary. • Knowledge of office practices and procedures. • General knowledge of elementary arithmetic. • General knowledge of common word processing, spreadsheet, and file maintenance programs. • General knowledge of the principles of organization and administration. • Ability to transcribe information and to prepare standardized forms, letters, and reports from that information. • Ability to operate common office machines. • Ability to process documents such as purchase orders, invoices, etc. • Ability to sort and distribute documents. • Ability to maintain complete and accurate records and to develop standard reports from those records. • Ability to file records and reports in proper sequential order. • Ability to maintain confidentiality. • Ability to respond to questions based on considerable knowledge of the department. • Ability to understand and follow oral and written instructions. • Ability to type accurately at a moderate rate of speed. • Ability to establish and maintain effective working relationships with supervisors, students, parents, coworkers, and the general public. • Ability to adhere to all policies, procedures, and ethical practices of the North Carolina Testing and Accountability program. Physical Requirements • Must be able to exert up to 50 pounds of force occasionally, and/or up to 25 pounds of force frequently, and/or up to 10 pounds of force constantly. • Requires climbing, stooping, kneeling, crouching, hearing, reaching, standing, lifting, walking, grasping, and talking. • Requires the ability to talk and hear: (Talking: expressing or exchanging ideas by means of spoken words. Hearing: perceiving the nature of sounds by ear.). • Must possess the visual acuity to prepare data, work with record processes, and do extensive reading and research. • Must be physically able to operate a variety of equipment including computers, copiers, etc. Minimum Education and Experience • Minimum high school graduate or equivalent; Associate's degree, preferred. • Minimum of two years post-secondary business/office education preferred. • Knowledge of AS400 database preferred. • Minimum of three years of office experience involving public contact; school setting preferred. • Computer skills required (demonstration may be required if interviewed). This Position Reports Directly to: Principal Salary: Grade 57 (Entry Level) Classification: Non-Exempt Disclaimer The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees for this job.

Position TRIO Administrative Assistant Division: Academic Affairs Department: TRIO Student Support Services (SSS) Reports to: Director of TRIO Student Support Services Position Summary The Student Support Services Administrative Assistant will play a crucial role in supporting the TRIO program. The successful candidate will provide administrative support, coordinate program activities, maintain efficient office operations, budget management, serve as primary contact for program participants, faculty/staff, families, and other external stakeholders. This is a full-time 10-month position Essential Duties & Responsibilities The results you will deliver each day that matter most! Administrative Support: Assist in the day-to-day administrative tasks of the TRIO programs. Maintain accurate and organized records, including participant files, program documentation, and statistical data. Prepare and distribute internal and external communications, including emails, newsletters, and program materials. Perform other job-related duties as assigned. Program Coordination: Coordinate logistics for TRIO events, workshops, and activities, and maintain annual event calendar. Collaborate with program staff to schedule meetings, appointments, and participant sessions. Ensure timely and accurate communication with program participants regarding upcoming events and deadlines. Data Management: Collect and input participant data into relevant databases. Generate reports and assist in analyzing program data for assessment and reporting purposes. Maintain confidentiality and adhere to data protection policies. Communication and Outreach: Communicate effectively with program participants, staff, and other external stakeholders. Assist in outreach efforts to recruit eligible students for TRIO programs. Contribute to the development of promotional materials and social media content. Financial Support: Assist in budget tracking and financial record-keeping for the TRIO programs. Process purchase orders, reimbursements, invoices, and travel arrangements per college policies. Education/ Experience What you will need to be successful! Associate degree from an accredited institution required, Bachelor's degree preferred. Proven experience in administrative support roles. Excellent organizational and time-management skills. Strong attention to detail and high level of accuracy. Budge management experience Proficiency in Microsoft Office Suite and other relevant programming software. Effective written and verbal communication skills. Ability to work collaboratively in a team and independently. Sensitivity to the needs of first-generation, low-income, and disabled students. Life at Livingstone College Why we believe you will love working at Livingstone College!! Livingstone College is a private historically black college that is secured by a strong commitment to quality instruction, academic excellence, and student success. Through a Christian-based environment suitable for holistic learning, Livingstone provides excellent business, liberal arts, STEAM, teacher education, and workforce development programs for students from all ethnic backgrounds designed to promote lifelong learning and to develop student potential for leadership and service to a global community. About Livingstone College: ********************** Livingstone College is an equal opportunity employer that employs qualified individuals based upon job related qualifications regardless of race, religion, ancestry, gender, sexual orientation, national origin, age, disability, marital status, domestic partner status, medical condition, political affiliation or any other classification proscribed under applicable federal, state or local law. Livingstone College complies with all laws regarding reasonable accommodation for disabled candidates and employees. Applicants requiring reasonable accommodation in order to participate in the interview process are requested to contact Human Resources in order to arrange such accommodation. We offer competitive compensation and an attractive benefits package. No recruiters or agencies without a previously signed contract.

Provide direct administrative coordination or support to a department and/or group of professionals. The role involves relieving supported individuals of administrative responsibilities in order to enable greater productivity and efficiency. Represents the firm in a professional manner in all communications and may interface with clients and outside parties. Works under moderate supervision due to previous experience/breadth and depth of knowledge of administrative processes. May exercise discretion and judgment and is capable of compiling information requests and determining trends. Performs simple administrative and staff support duties for the organization. Responsibilities include but may not be limited to: Travel & Expense - Arranges complex travel itineraries and submits expense reports in a timely manner. Calendar & Meeting Coordination - Manages calendars by anticipating needs, adjusting for conflicts, and ensuring all logistics (including materials, location, timing, etc.). Employs effective reasoning skills. Info and Data - Updates and maintains contact databases. May include compiling information for inclusion in reports or presentation materials including preparing reports, charts, graphs, or tables as necessary. Office Support - Provides office support to include greeting and interacting with clients, maintaining electronic and hardcopy filing, creating documents, processing invoices, general office management duties, etc. Projects & Processes - Participates in other projects as required. Additional responsibilities as requested. Qualifications: High school education required; Bachelor's degree a plus. At least 2-3 years of experience as an administrative assistant in an office environment. Expertise with Microsoft Outlook, Word, Excel, and PowerPoint. Professional or financial services industry background preferred. Excellent verbal and written communication skills necessary. Willingness to adapt to change. Multitasking abilities. Ability to work in a fast-paced environment. Strong teamwork ability. Attention to detail. Ability to prioritize. Strong organizational skills. Ability to work in a team setting. Ability to maintain confidentiality. Performs complex administrative and staff support duties for the organization.

Job Description Kumon Math & Reading of Indian Land is seeking a friendly and motivated individual to join our team as a Front Desk Assistant at our Kumon center. In this role, you will be responsible for providing exceptional customer service to our students and their families, as well as assisting with administrative tasks and maintaining a clean and organized learning environment. The ideal candidate for this position will have excellent communication and interpersonal skills, a positive attitude, and a strong attention to detail. They should be able to work independently and as part of a team, and should have experience in a customer service or administrative role. This is a part-time position, with the opportunity to work 2-4 days a week for 4-6 hours per day. Benefits Employee discount Flexible schedule Responsibilities Able to multi-task and show great teamwork. Intelligent, reliable, patient, proactive, hard-working, responsible, respectful, efficient, and punctual Quick learner and ability to adapt to a fast and changing environment Professional at all times Requirements Must be willing and able to work the noted schedule. We can be flexible for school schedules. Must have reliable transportation Must be punctual Must pass a background check Participation in training sessions as required Hours would be from 3:30 pm - 7:00 pm Tuesday, Wednesday, Thursday and Friday from 4.30pm - 7pm approximately 12-20 hours per week. We are looking forward to reading your application. By applying to this job, you agree to receive periodic text messages from this employer and Homebase about your pending job application. Opt out anytime. Msg & data rates may apply. Powered by Homebase. Free employee scheduling, time clock and hiring tools.

Jonathan White CPA, PLLC is currently seeking an ADIMIN. ASSISTANT / Bookkeeper for a part-time position. . The ideal candidate would have a pleasant personality, sunny disposition, a strong desire to be of assistance and a mature responsible nature. We would be pleased to train from the ground up! If you are looking for Exceptional Growth…. this is a great opportunity to become involved with a rapidly growing firm | Work with interesting clients | Use tech-savvy solutions. The position will be responsible for providing a broad spectrum of support to the owners of the company in a fast paced, challenging and rewarding environment. Desirable qualities include a willingness to learn and the ability to follow detailed instructions; extensive people, communication, organizational, technical and process skills, and the ability to continuously prioritize multiple projects. Job Description ESSENTIAL JOB FUNCTIONS Personal Assistant tasks include but are not limited to, running errands, ensuring timely lunch delivers; Organize office and documents; answering the main office calls; handling mail, emails, calls and scheduling of owner's appointments. Process and assemble tax returns, extensions and estimates. Prepare tax organizers and engagement letters in accordance, with firm's policies and procedures. Prepare correspondence, proofread and format documents using Microsoft Word Assist in maintaining databases, spreadsheets, project trackers, etc. to be current and accurate. Learn to maintain a small book of clients. Candidates will learn full cycle bookkeeping. Perform other duties as assigned by the Firm Administrator and Department Managers. Qualifications PREPARATION, KNOWLEDGE, SKILLS & ABILITIES Associates or bachelor's degree desired. Full-cycle bookkeeping experience is desired but not required. Strong written and verbal communication skills. Advanced proficiency with all Microsoft applications. Superior organizational and follow-through skills with strong attention given to details and deadlines. Flexibility to change direction frequently between tasks and between different clients. Proven ability to work in a high-volume, fast-paced, deadline-driven environment and handle multiple projects while prioritizing, planning and organizing projects simultaneously. Ability to operate with a sense of urgency. Ability to work independently with limited supervision as well as work cooperatively with all levels of management and employees. Open to constructive feedback and on-going self-improvement. Flexibility to work additional hours during peak periods of the year. Additional Information About Us We are a Forward-thinking, modern CPA firm with a focus on providing exceptional advisory services for our clients Nationwide. We believe that there is a better way to service clients and are reshaping the public accounting industry with our A team. Our team is technology driven. We communicate asynchronously, work autonomously, and love to take ownership of our work. If you are a tech-savvy problem-solver; you'll fit right in. If you enjoy the culture of working autonomously, taking care of clients and using a variety of technologies to communicate with co-workers and to keep detailed records of all client work performed; we invite you to join our A-Team! Why JWW, CPA? Technology-driven firm. Proactive approach with our clients Great culture that firmly believe in life balance, family life and community involvement. Independence, autonomy and accountability are applauded and rewarded at our firm! Benefits: We value our employees' time and efforts. Our commitment to your success is enhanced by our benefits package, here are just a few: Cloud-base-work Our clients are located Nationwide, so flexibility is required, and is our strength. Competitive Salary Future growth opportunities within the company We work to maintain the best possible environment for our employees, where people can learn and grow with the company all while boasting a “dress for your day” flexible policy We strive to provide a collaborative, creative environment where each person feels encouraged to contribute to our processes, decisions, planning and culture Uncompromising integrity, a passion for excellence and mutual respect. Job Type: Full-time Pay: $12.50 - $17 / hr

Full-time Description Alliance Fabrication, a dba of Atlantech Distribution, Inc., is a highly successful insulation fabricator located in Gastonia, NC. Alliance combines insulation fabrication experience with new state of the art insulation fabrication equipment to provide the insulation industry with premium fabricated insulation products. We offer competitive salaries and above average benefits including Health, Dental, Life, LTD, Profit Sharing, and a unique employee stock ownership plan. We have immediate opportunities for and Administrative Assistant. The position will be responsible for a variety of functions including invoicing, accounts receivable, inventory management , customer service, order entry and other functions as required. The successful candidate will: Be highly results oriented Possess excellent verbal and written communication skills Have the ability to work well with others Be self-motivated with the ability to motivate others Project a positive and professional image Be comfortable in a culture that demands a high level of integrity, honesty, open communications, and a commitment to success Please visit ******************** for more information about Alliance Fabrication. Requirements Requirements Experience in office environment Timely and Punctual Team attitude Above average computer skills Excellent communications skills

Marketing Projects Operations Assistant serves as a central support function within the marketing projects department, ensuring smooth execution of campaigns and initiatives through administrative assistance, project coordination, cross-functional communication, and operational support. The position is responsible for managing calendars, organizing documentation, tracking project progress, liaising with internal and external stakeholders, and maintaining systems for content, budget, and vendor management. The ideal candidate is detail-oriented, proactive, and skilled in multitasking across various tools and teams to keep marketing efforts running efficiently. Essential Duties and Responsibilities * Assist in the development of campaign timelines and milestone tracking. * Assist the Manager, Marketing Projects with the relaunch of the EPICC (Events, Projects, Initiatives, Campaigns, and Content) Calendar and oversee ongoing submissions and related communications. * Coordinate internal reviews and approvals for campaign assets and messaging. * Support campaign launch logistics, including scheduling, asset deployment, and platform setup. * Compile, distribute and organize campaign performance data for post-launch reporting. * Update project timelines, follow up on deliverables, and maintain project management tools (e.g., Workfront, Microsoft Planner, etc.). * Assist in compiling weekly or monthly status updates for leadership. * Help draft and distribute internal newsletters, announcements, or campaign updates. * Support communication with agencies, freelancers, or print vendors. * Maintain marketing projects shared drives as well as Digital Asset Management (DAM) systems by uploading, organizing, and tagging campaign assets for easy access and version control. * Research and present ideas and best practices relative to brand building opportunities, innovation (tools, resources, processes) and trends (social, cultural, entertainment lifestyle). * Other duties as assigned by Manager. Required Skills, Experience and Abilities * To perform the job successfully, you should demonstrate the following competencies: * Bachelor's in marketing or related business degree from an accredited college or university * Must be able to work flexible hours including weekends, evenings, holidays and events/games as assigned. * Proficient in Microsoft Office systems including Excel and PowerPoint. * Ability to work in a fast-paced environment. * Must be organized, highly motivated, and team oriented. * Ability to manage multiple priorities and meet deadlines. * Strong interpersonal, verbal, and written communication skills. * Experience with Adobe Photoshop and graphic design tools is a plus. * Must have the ability to lift 25 - 50 lbs. Additional Information This is a part-time position with a maximum of 30 per hours a week. HSE is dedicated to creating and upholding a welcoming environment that celebrates diversity. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. All requests for medical or religious accommodations to perform the stated job duties will be considered.

Founded in 1963 by Don Fessler & George Bowman, Fessler & Bowman, Inc. has grown from a residential flatwork & basement wall contractor to a top 100 Commercial Concrete Contractor recognized across the nation. Keeping customer satisfaction as our fundamental core value has allowed Fessler & Bowman, Inc. to prosper for more than six decades. Our Culture & Philosophy: Fessler & Bowman is a fast-paced and culture-focused industry leader in specialty concrete and civil earthwork. When we talk about culture at F&B, it is not just a plaque hanging in our lobby. Our values are our driving force and have allowed us to build a phenomenal team delivering best in class products to our customers. * Open & Constructive * Take Pride in Our Product * Relentless Commitment * Care About Our Customers * Team Success Summary: The Project Engineer will support Project Teams in the successful completion of construction projects, from the initial hand-off from Estimating through final completion and close-out. PEs are responsible for assisting with the overall project planning and scheduling, reporting, project accounting, and control, while providing technical direction and ensuring compliance with quality standards and applicable laws and regulations. Five Key Roles of the Project Engineer: * Assisting and collaborating with the Project Manager and Field Teams through frequent job site visits to ensure job progress and participate in job meetings * Maintain document control for all core tools in Procore and other internal/external software; including but not limited to RFI's, submittals, drawings, and specs * Tracking production quantities for projects and elevating concerns to Project Manager in an expedited manner * Manage all aspects of bulletin revisions- uploading and communicating to the PM Team, review, comment, and address revisions and other document revisions timely * Assist PM Team with project start up and close out processes Essential Duties & Responsibilities: * Handle correspondences with customers or vendors in a professional manner * Staying up to date with regulations that can affect the permitting and safety aspects of a project * Collaborate on estimating extra work when necessary * Collaborating with Safety and Project Management Teams to complete visual job site safety inspections * Assist in department projects as needed * Communicating and upholding the Company's commitment to Integrity and Code of Ethics, as well as ensuring the same for the entire team * Other relevant tasks as assigned Education, Experience & Qualifications: * A Bachelor's degree in Construction Management, Engineering, or other relevant discipline * Ability to read, interpret, and understand drawings * Ability to manage several projects at once * Creative and results-oriented, with a strong sense of urgency and self-motivation * Proficient in word processing, spreadsheets, and scheduling * Excellent communication and organizational skills * Excellent problem-solving skills, with an adaptable and flexible style in working with all types of individuals Travel: Travel to and from job sites and office locations is required for this position. Fessler & Bowman will compensate for travel when applicable. Work Environment: As a Project Engineer, you will be subject to various work environments. These environments include office and field settings. Employee must be comfortable with sitting for an extended period. Benefits: Fessler & Bowman is proud to provide eligible Team Members with the following benefits: * Medical, dental and vision insurance * 401k with company contributions * Paid Holidays and Paid Time Off Recruitment Process: The recruitment process will include a phone screen, in-person meeting, and a pre-employment background check and drug test. Fessler & Bowman is an Equal Opportunity Employer I have read and understand the job requirements, responsibilities and expectations set forth in the job description provided for my position. I attest that I am able to perform the essential job functions as outlined with or without any reasonable accommodations.

Job Details CHARLOTTE - INDIAN TRAIL, NC Full TimeDescription Applied Technical Services, LLC (“ATS” or the “Company”) is a leading provider of critical testing, inspection, certification, and compliance services. The Company serves clients across a diverse set of large and stable end markets including manufacturing, power generation, aerospace, medical, and defense. ATS was founded in 1967 and is headquartered in Marietta, GA. Today the Company employs nearly 2,100 team members in over 95 locations across the United States. Our purpose is to create a safe and reliable world and our mission is to deliver assurance through precise technical and professional services. Summary: ATS is seeking Level II Radiographers and RT Assistants to support our Indian Trail/Charlotte, NC office. Responsibilities/Duties: RT Assistants Perform tasks as directed in order to prepare components or equipment for inspections Work alongside certified technicians to help complete projects and learn activities. Interface with personnel to determine scope of work and work priorities in order to meet customer expectations. Help clean and organize equipment before, during, and at the completion of projects. Document on job training experience as assigned by management. Perform other job related tasks as assigned by supervisors. Responsibilities/Duties: Level II Radiographers Perform RT examinations of materials in accordance with procedures, codes, standards, and specifications. Set up and utilize NDT Testing Equipment for Radiographic Inspections. Be thoroughly familiar with the scope and limitations of the methods for which qualified and exercise assigned responsibility for OJT and guidance of trainees Interface with department managers and clients to determine scope of work and work priorities in order to meet customer expectations. Be able to prepare written instructions and to organize and report the results of examinations. Work independently and support team members. Perform other job related tasks as needed and assigned by supervisors. Actively participate in ATS and Client Safety Programs. Qualifications Minimum Requirements/Qualifications: RT Assistants - Meet the minimum requirements of an NDT RT Assistant, High School Diploma, GED, or equivalent; math and print reading skills; ability to used computers for data entry and report writing. Applicants with documented prior NDT classroom training or OJT preferred. Level II Radiographers - Meet the minimum requirements of an NDT Level II RT Technician; provide documentation of education, training, and experience in the applicable NDT method(s); have a working knowledge of industrial environments and general manufacturing processes; ability to effectively communicate with other departments, and customers to report issues and solve problems. Documented experience with DR and/or CR X-ray imaging and processing as required. State or IRRSP card required. Additional NDT certs are a plus. High School Diploma, GED or equivalent. Completion of a 40 Hour Radiation Safety Course preferred. All applicants require the following: Ability to learn and comply with all company policies and procedures. Excellent communication skills written and verbal. Applicants must pass a drug screen and have a valid driver's license with a clean driving record. “U.S. Persons” Only: A requirement of this position is access to information that is subject to U.S. export controls under the U.S. International Traffic in Arms Regulations (“ITAR”). Accordingly, the company will consider only “U.S. Persons” for this position. A “U.S. Person” includes (a) U.S. citizens or nationals; (b) U.S. lawful permanent residents (i.e., “green card” holders); (c) persons granted refugee status; or (d) persons granted asylum in the United States. This information is collected solely for purposes of complying with U.S. export control requirements and will not be used to unlawfully discriminate in the hiring process. Work Conditions: Must be able to wear safety equipment as required by the safety department for personal protection. Work from heights on scaffolding, ladders, elevated platforms, man-baskets, etc. Work in confined spaces which will require crawling, stooping, climbing, etc. Work in around operating equipment and industrial environments. Work with radiation and hazardous materials such as cleaners, penetrants, film developing chemicals, etc. Work shifts up to 12 hours/day and 7 days/week and travel for extended periods of time Ability to lift and carry 100 pounds. Benefits: ATS offers excellent wages and advancement opportunities. ATS full-time employee benefits include: medical, dental, vision, 401k, vacation, personal time, and bonuses. EOE/AA/M/F/Vet/Disabled ATS is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.