Administrative Assistant Jobs in Connecticut

Our client a mid-size Financial Firm in Connecticut is looking for an Executive Assistant to support two Executives. The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. Responsibilities Calendar management for executives Aid Executive in preparing for meeting Responding to emails and document requests on behalf of executives Draft slides, meeting notes and documents for executives Qualifications Bachelor's degree or equivalent experience Proficient in Microsoft Office suite Experience in managing multiple priorities, administrative coordination, and logistics Well-organized, detail-oriented, ability to multi-task with great follow-up skills Strong written and verbal communication skills

COMPANY: Investment Manager TTP Executive/Personal Assistant HOURS: 9am - 6pm (some flex and hours may vary depending on work) COMPENSATION: $90-110K range depending on experience + excellent benefits + bonus eligible BACHELOR'S DEGREE: Highly Preferred Our client, an Investment firm in Greenwich, CT, is looking for a Personal/Family Assistant to support planning, organizing, and executing a wide range of personal and family related administrative tasks. This role is based in Greenwich, CT and will require some driving so a car is necessary! Responsibilities of the Personal Assistant: -Ability to work independently and as part of a team to plan, organize, and execute all manner of personal and executive assistant functions -Assist with coordinating domestic and international travel including car services, hotel arrangements, dinner reservations, activities, visas and flights -Calendar management via Outlook/Excel/Google Sheets including internal/external meetings, conferences, travel, dinner reservations and personal appointments including for family/children -Assist with a variety of household tasks and frequently run personal errands including gift purchases, returns, car maintenance, and household shopping as needed -Create and update detailed excel spreadsheets for tracking of contacts lists, birthdays, holiday card mailing lists, household service providers, car maintenance, etc. -Phone management and interaction with internal/external business associates and family -Liaise with office and household staff to make sure all needs are met seamlessly -Monitor and organize to-do lists, deadlines, etc. and regularly send updates and reminders to the Partner's current Personal/Executive Assistant, the partners and their families as needed -Assist with business tasks and assisting with ad-hoc projects -Maintain discretion and confidentiality in all matters while meeting deadlines & maintaining accuracy & detail Requirements of the Personal Assistant: -Exceptional judgment, written and verbal skills -Demonstrated success & significant experience with Google Suite and Microsoft Office Suite -Valid Driver's license and clean driving record -Ability to establish priorities, maintain a variety of projects and activities simultaneously and to complete work in a thorough, accurate and timely manner -Ability to adapt to an ever-changing work environment by managing competing demands; ability to deal with frequent changes, delays or unexpected events -Flexibility to travel around Connecticut/Manhattan as needed and work out of executive's personal residences or corporate office -Confidence, assertiveness, and strong interpersonal skills -Verification of identity, education, prior employment, and references may be required

Job Title - Executive Secretary Length of assignment - 3 months with possible extension. Pay range - $25.00/hr. - $30.00/hr. Shift - Monday - Friday - 8 AM to 4.30 PM Duties The role of the Administrative Specialist/Administrative Services Coordinator is to coordinate and schedule meetings with internal and external stakeholders, complete travel, and expense reports, participate in departmental meetings by taking minutes and identifying follow-up items, prepare agendas and meeting material, manage small, short-term functional area projects, processing invoices and other administrative responsibilities as necessary. Builds a relationship and understands the needs of Executives to schedule meetings with internal and external stakeholders and manages calendar to ensure efficient and effective support for the EVP/Senior Leader Completes other administrative responsibilities including: processing invoices, setting up conference room technology, managing supplies, making arrangements for travel, completing travel and expense reimbursements, managing meeting material including copying Takes minutes/notes and handles follow-up for department meetings and as required, Board committee/subcommittee meetings Prepares and designs PowerPoint presentations, drafts agendas, drafts internal communications and other department material High-level management of functional area/department budget Constantly seeks ways to improve departmental processes, products and policies. Qualification BS Degree, 2-3 years administrative and project management experience Provides administrative, scheduling and project support to Executive Vice Presidents and Senior Leaders. Pride Global offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors. As a certified minority-owned business, Pride Global and its affiliates - including Russell Tobin, Pride Health, and Pride Now - are committed to creating a diverse environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other characteristics.

Our client, a well-known financial services firm located in Stamford, CT, is looking to add an Administrative Assistant to support their office and several executives! Responsibilities of this position include managing various calendars, arranging internal and client meetings, managing incoming phone calls, and assisting travel bookings. The ideal candidate will come with 1-3 years of experience supporting professionals within Financial Services, excellent organization and communication skills, and the ability to handle a fluctuating work schedule. Experience booking travel and entertainment expenses in Concur is preferred. Responsibilities Include: Booking client and internal meetings, organizing meeting materials, and taking notes Coordinating and managing travel arrangements including schedules and agendas Organizing calendars, updating file databases, and booking Travel & Entertainment expenses in Concur

Alera Group is hiring for a Finance Assistant! Alera Group was founded in 2017 and has grown to become the 15th largest broker of US business. We are passionate about our clients' success in the areas of Employee Benefits, Property and Casualty Insurance, Retirement Plan Services, and Wealth Services. With a network of offices nationwide, our commitment to collaboration allows us to offer national resources combined with local service. The Finance Assistant will work onsite at our North Haven, CT office to support the finance department in managing day-to-day tasks related to accounts receivable and accounts payable for the COE. This role requires strong organizational skills, attention to detail, and the ability to work both independently and as part of a team. The Finance Assistant plays a vital role in supporting accurate financial processes, contributing to the successful operation of COE's financial activities. Accounts Receivable & Payable (40%): Prepare and process invoices, payments, receipts, and expense reports to ensure accuracy and timeliness. Compile data and generate reports from multiple sources to facilitate accurate and prompt client invoicing each month. Gather, track, and maintain billing data to ensure clients are billed correctly and at accurate rates. Prepare and send monthly and ad hoc client invoices, ensuring accuracy and clarity. Manage the collections process by tracking invoices in past due status and conducting outreach to clients via email and phone to ensure prompt payment and resolve outstanding balances. Data Entry and Reconciliation (40%): Input and record check transactions accurately into accounting software. Process online bank deposits on a weekly basis. Address client inquiries related to billing, providing prompt and clear information to resolve issues efficiently. Audit and reconcile vendor invoices for accuracy, ensuring timely payments in alignment with due dates. Team Collaboration and Administrative Support (20%): Support the Finance Manager with data entry, data gathering, and reporting needs. Assist with administrative duties, contribute to special projects, and participate in finance team initiatives as needed. Experience: 1-2 years in an accounting role; experience in benefits administration or a SaaS environment is a plus. Education: Associate's degree in Accounting or Finance preferred, or equivalent experience. Skills: Understanding of basic accounting principles; proficiency with Microsoft Office (especially Excel) and web-based invoicing software such as QuickBooks Online or Zoho Books. Attributes: Meticulous attention to detail, highly organized, and able to self-monitor for accuracy; strong problem-solving and time-management skills in a fast-paced setting. Adaptability: Ability to navigate various software platforms and quickly learn new systems as needed. Technical Capabilities: Proficiency in Microsoft Office applications, particularly Excel, and familiarity with accounting software (e.g., QuickBooks, Zoho Books). Business Acumen: Understands the financial operations and objectives of the organization, with an ability to apply basic accounting knowledge. Organizational Skills: Manages multiple tasks efficiently, highly organized, accurate, thorough, and able to self-monitor work for quality. Communication Proficiency: Clearly and effectively communicates with clients and internal team members to resolve inquiries and discrepancies. Collaboration Skills: Works with the finance team, supporting collaborative efforts and team goals. Client Focus: Provides exceptional service by responding to client needs accurately and promptly. Meticulous Attention to Detail: Ensures accuracy in data entry, reconciliation, and financial documentation. Alera Group offers comprehensive benefits to our colleagues, including medical, dental, life and disability insurance, 401k, generous paid time off and much more. We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status, or any other protected class. If you're a California resident, please read the California Consumer Privacy Act prior to applying. #LI-KC1 #LI-Onsite PandoLogic. Category:Administrative, Keywords:Finance Clerk, Location:North Haven, CT-06473

Job Title: Administrative Assistant Duration: 3 Months + Possibility of extension Pay Rate: $21.00/hr - $23.41/hr Responsibilities: Office Organization * In collaboration with our facilities and IT partners, ensure all items in the office remain in working order * Ensure needed office supplies are sufficiently stocked and organized, mail is distributed * Greet and direct agents/customers as needed Agent Support * Provide white-glove service for agents and clients visiting our offices, promoting the teams available to support them in their business * Support Agents with any technology, process or operationally related questions * Promote a friendly, inclusive office culture that reinforces our agent value proposition * Work with Agent Onboarding Team as needed to support agent onboarding process Transaction Support * Ensure our agents' transactions are efficiently and accurately processed- commission payments are timely and adjustments are avoided * Scan physical checks as needed * Point of contact as needed for following up on missing documentation or escalation of transactional issues. * Database entry and updates - MLS, Transaction Manager * Ensure our agent's transactions are complete for compliance, commission payments are timely and adjustments are avoided * Systems review of Trident and transaction manager, issue resolutions submitted through OnBase Branch Leader Support * Support Branch Manager as needed with maintaining office promotional items, sales meetings, new agent orientations and supporting office culture Minimum Qualifications: * 1 or more years customer service experience preferred; Prior Real Estate office experience preferred. * Strong written and verbal communication skills * Technologically proficient in all areas including but not limited to familiarity with various operating systems on PCs and Macs and ability to navigate computer software. * Proficiency with MS Office * Ability to communicate effectively with different audiences, including agents, branch managers and operational support teams. * Customer focused, delivery oriented, ability to multi-task. * Willingness to be "nimble" and adjust priorities as needed. * Ability to travel to additional offices in the region on an as needed basis Dexian is a leading provider of staffing, IT, and workforce solutions with over 12,000 employees and 70 locations worldwide. As one of the largest IT staffing companies and the 2nd largest minority-owned staffing company in the U.S., Dexian was formed in 2023 through the merger of DISYS and Signature Consultants. Combining the best elements of its core companies, Dexian's platform connects talent, technology, and organizations to produce game-changing results that help everyone achieve their ambitions and goals. Dexian's brands include Dexian DISYS, Dexian Signature Consultants, Dexian Government Solutions, Dexian Talent Development and Dexian IT Solutions. Visit ******************* to learn more. Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.

Hackmann Wealth Partners, a Stamford CT based financial planning firm, is seeking to hire an Administrative Assistant to join our growing team of professionals.Firm headquarters are in Stamford, CT with satellite sales locations in Boston, New York and Washington, DC. The company environment is fast-paced and entrepreneurial and requires team members to be enthusiastic and energetic. Primary Duties & Responsibilities The Administrative Assistant provides a high level of administrative service to handle various aspects of the operations of the firm. The Administrative Assistant is an integral part of the firm's growing team - willing to take on all types of tasks and projects to ensure team members deliver high quality client service and the operations of the firm run smoothly. The Administrative Assistant position requires performance of daily, routine tasks yet also involves adapting to an environment that is fast paced where responsibilities or priorities can change frequently. Responsibilities, among others, include: Coordinate and manage business and personal travel and administrative duties for the President. Provide overall administrative support to all team members - in both Operations and Financial Planning. Schedule/confirm meetings with clients/prospects; handle client phone calls, respond to client requests. Maintain spreadsheets of meeting summaries and ensure they are timely updated. Assemble financial plans and other client facing materials for client meetings. Perform general administrative duties (scanning, filing, faxing, archiving, etc.). Complete additional operational, marketing and administrative responsibilities as needed. Qualifications Possess excellent interpersonal, organizational and written communication skills. Outstanding phone skills is mandatory. Display poise and composure in accord with a professional work environment Demonstrate dependability and exhibits high degrees of integrity, confidentiality, professionalism, and discretion. Ability to maintain high standards despite pressing deadlines. Willingness to learn - the ideal candidate will have an understanding of general business operations and is expected to possess a high-level of expertise in business policies and procedures. Ability to handle highly sensitive, confidential and non-routine information. Microsoft Office Suite knowledge required. CRM knowledge a plus but not mandatory. Great energetic attitude and enthusiasm for working in a small but growing business. Benefits Base salary in the $55 - $60k range dependent on qualifications and experience. The successful candidate may be eligible for discretionary incentive compensation award(s). Awards are dependent on individual success at meeting job requirements and firm performance. Health insurance with employer / employee contributions, 401k plan, flexible personal/vacation time off, sick leave, paid holidays. Fit to company culture and meeting high expectations is essential. A trial period of six months will be applied in the terms of employment. Schedule: · Monday to Friday Education: · Bachelor's (Preferred) Experience: · Executive administrative support: 2 years (Preferred) Working in Stamford CT headquarters 4 days a week (M-Th). Remote work M-Th is not an option. Expected total hours worked per week in 45 hours range. Occasional calls or emails may be required before or after regular business hours. If you are interested in applying for this position, please email ************************** and include (1) two sentences about why you are interested in the position (2) where you live and your ability to commute and (3) attach your resume. Please make the subject line, “First Name Last Name: Resume”. Note: Only applicants that send this email will be considered for this position.

The Administrative Assistant is responsible for supporting the smooth and efficient operation of the office while managing a variety of administrative and facilities-related tasks. The ideal candidate is proactive, detail-oriented, and capable of handling multiple priorities with professionalism. Do you thrive on getting things done efficiently and having a positive attitude at work? If so, apply to join our team today! This is a hybrid position with Monday- Wednesday in office and the rest of the week remote. Administrative Responsibilities: Provide comprehensive administrative support to senior leaders, including managing calendars, scheduling meetings, and coordinating communications. Prepare and organize correspondence, reports, presentations, and other business documents. Maintain and update office records, databases, and electronic filing systems to ensure data accuracy and accessibility. Plan, organize, and schedule company meetings and events, both on-site and off-site, including virtual meetings via videoconferencing. Arrange travel accommodations for employees, ensuring that travel logistics are handled efficiently. Order and manage office supplies, oversee food deliveries for meetings, and maintain inventory to support day-to-day operations. Assist the Licensing Specialist with various projects and provide backup support as needed. Facilities Management Responsibilities: Assist in managing daily operations and maintenance of office facilities, including equipment and supply management. Coordinate repair and maintenance requests, ensuring timely follow-up and resolution of facility-related issues. Maintain up-to-date records of facility inspections, maintenance schedules, and compliance documentation. Liaise with vendors, contractors, and service providers to ensure quality service delivery and maintain strong working relationships. Provide administrative support to the Facilities Manager, including scheduling meetings, tracking tasks, and preparing reports. Communicate facility updates, procedures, and issue resolutions to employees, ensuring a clear flow of information. Act as the primary point of contact for office-related concerns and inquiries from staff. Support special projects and initiatives as required, contributing to continuous improvement in office and facilities management. Qualifications: Minimum of 2-3 years of experience in administrative support, with at least 1-2 years in facilities management or a related field. High school diploma or equivalent required. Associate's degree or higher preferred. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational skills and the ability to manage multiple priorities simultaneously. Excellent verbal and written communication skills, with strong interpersonal abilities. Ability to build and maintain positive vendor relationships and handle facility-related negotiations. Highly detail-oriented with strong problem-solving and troubleshooting skills. Ability to work both independently and as part of a collaborative team. Adaptable and flexible, with the ability to respond effectively to changing priorities and tasks. Committed to upholding PFP's core values: Caring, Integrity, Passion, Drive, and Resilience.

Growing lifestyle brand needs a hungry and highly organized Administrative Assistant to support their CEO! In this position, you will assist with a variety of operational and administrative tasks. This will include organizing calendars and meetings, preparing documents, responding to emails, handling research, drafting and editing documents and assisting with larger ad hoc projects like database management and event planning. This is a hybrid in office/ remote role Mon-Friday 8-5pm with flexibility Our Ideal Candidates Have 2+ years of administrative support experience in an office setting Bachelor's degree preferred Collaborative attitude and willingness to jump in and assist on projects Exceptional communication skills, both written and verbal Ability to multitask, prioritize and take initiative A type-A mindset, strong attention to detail and quickness in response Commitment to efficiency and thoughtfulness Please submit your resume for consideration. Many employers request references even before the interview process begins. We recommend collecting your references now using the free website WorkGrades.

Ultimate Staffing is currently seeking a Bilingual (English/Spanish) individual who has a high level of customer service. The ideal candidate will have a background in administration and customer service. Full time in office position Hourly rate: $19/hr Weekly pay Health Insurance offered! Job Responsibilities: Answer and assist high volume of calls Check all paperwork for accuracy and completion Handle all customer inquiries professionally Accurate data entry skills Scan and file multiple documents Requirements: Previous experience in an office setting Bilingual English/Spanish All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Work for a company that values you! Integris Group is a medical professional liability insurance carrier. We put our talents to work protecting dedicated physicians and their practices. Headquartered in Glastonbury, CT, with offices in Jacksonville, FL and Atlanta, GA, we insure health care professionals in 22 states. Our long history of growth and evolution has set the stage for continued success and a very exciting future. We are here to make a positive impact in the lives of our policyholders and the medical community. We offer a challenging and rewarding environment where you can see the results of your hard work. If you thrive in a highly collaborative, mission-driven environment, we invite you to explore the following position. Job Title: Administrative Assistant Job Description The Administrative Assistant role is a key point of contact for Integris Group. This role is in office, client facing and requires professional interaction with members (insureds), potential insureds, brokers and agents, Integris Group employees, senior management, and Board of Directors. The incumbent must have excellent oral and written communication skills and be able to organize and track work using paper and electronic methods. This position is non-exempt and reports directly to the Vice President, Underwriting in our Glastonbury, CT home office. Responsibilities · Provide phone coverage for Integris Group's main phone line between the hours of 8:00-5:00. Phone coverage will be provided during the lunch hour of 12:00-1:00. · Preparation of Insured documents which arrive via phone, fax, and email. Responsible for organizing documents in an effective and efficient manner (ex. preparing certificates of insurance, loss history requests, etc.). · Ability to work with various departments in preparation of periodic billing/invoices for insureds and assist in managing and communicating with insureds on receipts, overdue billing invoices, and general billing information. · Assist with general mail processing for the company. · Customer Service and Support • Support members and producers when issues arise in the portals by partnering with business development to resolve issue(s) (such as password and email resets, issues paying bills, and registration questions/issues). • Gather pertinent information from the members experiencing issues to share with vendors for resolution, including: screen sharing, determining browser, confirming if an account has been established, etc. • Report and coordinate all portal issues to the “Marketing and Membership Representative” that include coordinating with vendors to identify and resolve the issue(s). · Administrative • Collect/update insured information for members/practice managers which includes reaching out to members for demographic information. • Assist in processing mail merges, mailings/shipments with all departments. · Reporting/Data • Build prospect lists for new business territories for further analysis and outreach at the direction of senior management. • Partner with appropriate department to update and maintain submissions and inquiry log. · Office Supply ordering for the company • Partner with managers for ordering needs and organize pickup/delivery with vendors. · Roles and responsibilities may change as Integris Group evolves. Requirements, Tasks, and knowledge will include (but not limited to): · Customer Services oriented individual. · Phone business acumen: Ability answer questions regarding Insured's premiums, payments, general coverage inquiries, certificates of insurance, and if needed, transfer calls to appropriate department. · Understanding of insurance policy documents. · Ability to prepare and send policy packets regularly as well as organize and prepare envelopes for mailing. · Ensure invoice reports and insured invoices match one another. · Act as a backup/assistant to Executive Assistant for meeting preparation. Qualifications and Skills · High school degree required. Associate or bachelor's degree preferred. · Competent at using MS Office suite of products. · Understanding of insurance information systems (underwriting, billing, etc.) preferred. · Connecticut agent/insurance broker/producer license a plus. · Excellent time management skills and ability to prioritize work. · Attention to detail and problem-solving skills. · Strong organization skills and ability to multi-task. · Working knowledge of office equipment such as printers and fax machines. · Strong interpersonal, written, and verbal communication skills. Career Advancement If the employee proves that they excel at the assigned responsibilities, they may be assigned additional, more complex tasks. These more complex tasks can lead to new roles and advancement opportunities throughout Integris Group. Location · The position requires attendance in the Glastonbury, CT office, Monday-Friday. Benefits As leaders in the healthcare industry, we are passionate about the health and well-being of our employees. We want everyone at Integris Group to feel valued and energized as they work to fulfill our mission. We support employees with generous benefits including: Health and Well-being · Medical, dental, and vision insurance · Employee Assistance Program (EAP) Financial Rewards · Competitive salary · Incentive bonus plan · 401(k) with company match · Group life insurance · Short and long-term disability income protection · Healthcare Savings Account Education Support · Education financial assistance Time Off · Universal paid time off · Company holidays Culture · Charitable giving opportunities · Team-building events · Employee recognition Company Information Founded by physicians in 1984, Integris Group provides protection and support to help policyholders navigate an increasingly complex healthcare environment. Our Board is comprised of physicians who understand the rewards and challenges of practicing medicine. We are an ally to policyholders when they need it most. Please visit our website at ******************* for more information. Integris Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Our client, a real estate brokerage, is looking for an Administrative Assistant to join their team in North Haven, CT! This is an onsite opportunity. ONSITE 5- DAYS in North Haven, CT This temporary Administrative Assistant will help provide critical administrative, operational and customer service by supporting branch offices, leaders and agents. The ideal candidate will have prior real estate experience and experience in marketing and social media management. *** This starts as a 3-month contract opportunity *** Required Skills & Experience 1 or more years customer service experience preferred; Prior Real Estate office experience preferred. Strong written and verbal communication skills Technologically proficient in all areas including but not limited to familiarity with various operating systems on PCs and Macs and ability to navigate computer software. Proficiency with Microsoft Office Ability to communicate effectively with different audiences, including agents, branch managers and operational support teams. Customer focused, delivery oriented, ability to multi-task. Willingness to be nimble and adjust priorities as needed. Ability to travel to additional offices in the region on an as needed basis Desired Skills & Experience 3 years of real estate office experience

We are looking for a Freelance Office Assistant for a top company in Greenwich, CT! Responsibilities: Constant and active time management regarding the executive's calendar with 5-minute reminders Phone coverage of CEOs phone Manage domestic and international travel, including arranging transportation, reserving accommodations, preparing a detailed itinerary, and coordinating materials Assist with any travel coordination for Board Meetings Assist with assembling and providing materials for meetings, calls and travel Complete and submit expense reports in concur, consistent with compliance Collaborate and work with external parties when required for role Printing/Binding monthly, quarterly report materials for CEO Handle confidential materials and information that may cross the desk with discretion Support with maintenance of materials as needed - filing in folder system Perform other duties as assigned or requested Ordering Lunch when CEO is in office Some personal support may be required Qualifications: 1+ years experience supporting a C-Suite Executive Undergraduate degree from accredited College/University required Strong interpersonal, communication and problem-solving capabilities Strong organizational skills, attention to detail and ability to prioritize Working knowledge of Microsoft Office suite especially Outlook, Word, PowerPoint and Excel Mature, dedicated, reliable, thorough and professional, with hands-on attitude and willingness to perform any and all responsibilities required for success Available to provide support nights and/or weekends Position based in Greenwich, CT office, must be willing to commute to additional offices as required If you meet the required qualifications and are interested in this role, please apply today. The Solomon Page Distinction Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve. About Solomon Page Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn. Opportunity Awaits.

This role primarily supports the Chief Operating Officer, with a fair amount of close interaction and support to the VP of Operations. With limited supervision, provide the necessary professional-level support for the Chief Operating Officer. This is a highly responsible administrative and professional role that requires a high degree of accuracy, accountability, diligence, confidentiality and strong communication skills. This role also requires working collaboratively in support of the VP of Operations with areas that overlap the COO and VP's responsibilities. Work Activities: Work directly with the COO to support all aspects of their daily work routine. Serve as a communications link between the COO and both internal and external stakeholders. Receive and screen communications (email, voicemail) to COO and use independent judgment and critical thinking to determine issues requiring priority attention. Determine priority of matters of attention for the COO; redirect matters to staff to manage, or handle matters independently, as appropriate. Prepare executive responses to routine correspondence, exercising independent judgment and tact on behalf of COO. Provide coordination, monitoring, and communication of projects and programs managed by the COO. Some fundamental project management skills is required for success. Keep the COO advised of time-sensitive and priority issues, ensuring appropriate follow-up. Conserve the COO's time by reading, researching, collecting, and analyzing information as needed, in advance. Escalate underwriting issues and advisor concerns to COO, ensuring appropriate follow-up. Coordinate with the VP of Operations to escalate concerns appropriately. Assist COO in managing the Firm's real estate portfolio by tracking leases, reviewing contracts, coordinating relocations/moves, handling site issues, reviewing inventory, confirming invoices, and procuring vendors. Work with the VP of Operations on expense tracking, as needed. Other additional and/or alternative duties as assigned from time to time, including supporting other departments as needed, not limited to routine administrative tasks. Coordinate work with other staff as needed; play a key role in the coordination of efforts both within and outside the department. Manage printing, faxing, mail/overnight packages, copying, filing, DocuSign, and email/messages. Prepare, reconcile, and submit expenses. Maintain electronic filing system. Ensure COO licenses and training requirements are up to date, including tracking and initiating, through coordination with Licensing department. Maintain the COO's calendar, including scheduling meetings, appointments, conferences and events, and travel (domestic and international) arrangements. Exercise discretion in committing time and evaluating needs. Coordinate interview schedule for VP of Operations, setting up virtual meetings, confirmations and follow ups. Support the COO in coordinating group travel events with researching venues, meeting with travel partners, managing logistics, documenting details, and reconciling invoices. Manage sensitive matters with confidentiality and discretion, especially decisions directly impacting the operations of the company. Complete ad hoc projects as assigned - such as personal events and/or family needs. Skills and Requirements: Excellent communication and time management skills; demonstrated ability to meet deadlines. Exceptionally professional and organized Basic project management skills. Ability to function independently in a high-paced environment with competing priorities. Resilience and commitment to high quality resolution. Responsiveness to emails/texts/phone calls from the COO, with contact outside normal business hours. Represent the company and the COO in a positive light through great follow-through skills and sound judgment. Ability to use discretion and maintain client confidentiality. Proficiency in Microsoft Office, and experience in Salesforce is a plus.

The Curatorial Assistant will provide curatorial, research, and administrative support to the Curator of Art as we navigate an active exhibition program and focus increasingly on the strategic growth of the collection. The Curatorial Assistant will play an essential role in supporting all aspects of exhibition development and collection stewardship, working closely alongside colleagues in Audience Engagement, Curatorial, Collections Management and Registration, Development, Exhibitions, and Marketing to shape a dynamic art program in the new Bruce. Duties/Responsibilities: Exhibitions: Assist the Curator of Art with all aspects of research, writing, planning, and organizing loan exhibitions and related publications. Assist the Curator of Art with implementing temporary exhibitions, including rotations of the permanent collection galleries. Research, write, and edit section text and label text, and help produce interpretive content or other forms of digital engagement. Collaborate with staff across departments to assist in the interpretation and presentation of loan objects and exhibition-related content and public programming. Work with colleagues in Collections Management and Registration to facilitate internal image rights and reproduction requests relating to works on loan, including for Marketing/PR and Education purposes. Work with colleagues in Marketing & Communications to help research and clear copyright for loaned objects when needed for exhibition-related press, publicity, or printed materials. Collections: Assist the Curator of Art in identifying and researching potential acquisition candidates for gift, purchase, or bequest, including writing acquisition justifications and preparing paperwork for quarterly Collections Committee meetings. Assist in identifying and researching potential candidates for deaccession. Conduct in-depth research on artists and objects in the collection, including provenance. Develop and maintain Curatorial object files. Assist Collections Management and Registration Department as we prepare to move and rehouse our collections on-site. Responsibilities include participating in all aspects of collections management and collections care; coordinating new photography; and verifying object information across various internal and external records including our collections management database, object files, and website. Update and add information into collections management database, in collaboration with the Collections Manager. Respond to general curatorial inquiries about the collection, and coordinate and supervise visits from scholars and the public. General Responsibilities: Assist with fundraising and field donation offers for exhibitions and programs in collaboration with Development staff. Participate in public programming as needed in collaboration with the Department of Audience Engagement. Write social media posts and contribute content for the website and other forms of digital engagement. Assist with the implementation of new procedures and policies in the Art Curatorial department and across the museum. Provide administrative support for the Curator of Art and perform other day-to-day duties as needed. Performs other related duties as assigned. Required Education/Experience/Skills: Education: Bachelor's degree in art history or related field, Master's degree welcomed. Professional Experience: Minimum of 1-3 years' curatorial experience in a museum or comparable experience in a related institution. Broad knowledge of art history with expertise in modern and contemporary art, photography, or Indigenous art preferred, as well as an interest in interdisciplinary approaches to art history. Strong commitment to advancing diversity, equity, inclusion, and accessibility within the museum. Outstanding writing and research skills, with experience conducting archival and object-based research. Exceptional organizational and time management skills, and attention to detail, with the ability to take initiative and handle multiple projects simultaneously. Strong interpersonal skills with the ability to work independently and collaborate effectively with colleagues and other stakeholders within the museum. Familiarity with Google applications and Office 365, including Microsoft Word, Excel, Outlook, and PowerPoint. Experience with collections management databases a plus.

The successful candidate will provide a variety of standard administrative support functions and will be involved in and help coordinate team meetings, special operations projects, and executive initiatives. The chosen candidate will be self-motivated, have excellent interpersonal skills, and the ability to build professional relationships. The ability to maintain confidentiality and to operate in the role with the highest of ethical standards and professionalism are required. Responsibilities: Function as the primary interface for Leadership teams as necessary. Interface professionally with other key leaders, customers, and employees. Document meeting minutes (i.e., staff, business reviews, etc.) and promptly send out to the leadership team along with action items directly following meeting Proactively manage communication (emails, phone calls, necessary follow-up); screen telephone or email inquiries, communicate messages, redirect calls, and respond to urgent inquiries. Maintain and manage Directors/Managers calendars, including recurring meetings, prioritizing appropriately, and using good judgment in offering solutions to complex scheduling and meeting planning as needed. Provide exceptional attention to detail in all efforts and outputs. Schedule and coordinate complex meetings. This includes but is not limited to, attendee communications, venue management/site coordination, audio/video set-up and management as needed, catering and program material preparation. Events could include leadership off-site meetings, customer visits, town halls, team meetings, etc. Provide overall data management. Solicit needed data from multiple sources, organize and compile in formats to facilitate analysis and presentation. Establish, update, and maintain files, inventories, records, etc., as necessary, including paper, electronic and other platforms as needed. Serve as an information source and respected advisor on departmental and organizational policies and procedures. Uphold the strictest confidentiality on information gleamed as part of responsibilities. Handle highly confidential information and documents with discretion and confidentiality. Complete projects, special assignments, other tasks and duties as assigned. Experience: 2-3+ years of administrative experience supporting Sr. Management or Executive leadership. Demonstrated expertise in Microsoft Office products, including Word, Excel, PowerPoint, Outlook, and willingness and ability to learn company-specific software or system tools. Fluency and comfort in making presentations, and in executing within Excel, i.e., can manipulate pivot tables, create formulas, etc. Proven to be trusted to handle confidential and sensitive information with the ability to exercise discretion and show good judgment. Experience documenting meeting minutes. Bachelor's Degree preferred, High School Diploma or equivalent - required. Details: Pay cycle - Weekly | Medical, Dental & Vision benefits offered Schedule: Monday through Friday | 8:00am - 4:30pm This position requires all employee's to work onsite 5 days per week. Pay and Benefits The pay range for this position is $30.00 - $30.00/hr. • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Hartford,CT. Application Deadline This position will be accepting applications until Dec 6, 2024. About TEKsystems: We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

Job Title: Executive Assistant & Office Manager Klondike Digital Infrastructure: Klondike Digital Infrastructure is a power and digital infrastructure company founded by New Fortress Energy. We are leveraging NFE's expertise in constructing and operating power systems, building critical infrastructure, and developing commercial real estate to develop "behind the fence" data center sites around the world. By utilizing behind-the-meter, on-site power, we're addressing all of the major constraints of digital infrastructure development, providing grid stability, significant transmission capacity, power reliability, energy cost savings, and scalability. We are developing a geographically diverse portfolio of data center sites that will satisfy the requirements of hyperscale users. The Role: We are seeking a highly organized, proactive, and professional Executive Assistant & Office Manager to support our executive team and ensure the efficient operation of our office. This role requires a versatile individual capable of managing executive-level administrative tasks, facilitating communication across departments, and overseeing daily office activities. The ideal candidate is detail-oriented, adaptable, and able to thrive in a fast-paced environment while managing multiple priorities. Key Responsibilities: Executive Support: Act as a primary point of contact between executives and internal/external stakeholders, ensuring smooth communication and professionalism. Manage executives' calendars, including scheduling appointments, coordinating meetings, and arranging travel itineraries. Prepare and organize documents for meetings, including agendas, presentations, and follow-up notes. Assist in the preparation and submission of expense reports and track budgets as needed. Handle sensitive and confidential information with the utmost discretion. Conduct research, compile data, and prepare reports as requested. Office Management: Oversee day-to-day office operations, ensuring an organized, safe, and productive work environment. Manage office supply inventory and place orders as necessary to ensure smooth operations. Coordinate office equipment maintenance, IT support requests, and troubleshoot minor issues. Serve as the primary point of contact for office-related vendors and service providers. Assist in planning and organizing company events, meetings, and team-building activities. Support onboarding of new employees by coordinating workstation setups, office tours, and general office orientation. Administrative Support: Organize and maintain digital and physical files, ensuring that all records are current and easily accessible. Support HR with administrative tasks, including maintaining employee records and tracking time-off requests. Assist with budget tracking and invoice processing related to office expenses. Develop and maintain office policies and procedures to improve efficiency and create a cohesive work environment. Skills & Qualifications: Proven experience as an Executive Assistant, Office Manager, or similar role. Strong organizational and multitasking abilities, with an eye for detail. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite, Google Workspace, and calendar management tools. Ability to handle confidential information with professionalism and integrity. Strong problem-solving skills and the ability to adapt to changing priorities. Bachelor's degree in Business Administration or a related field is preferred.

Our client is looking for an Exec Asst. Responsibilities: Administrative Support: Schedules, including appointments, meetings, and travel arrangements. Manage client/vendor correspondence Prepare reports, presentations, and correspondence Complete intakes of new patients Client Service: Provide customer service to clients, ensuring their needs are met promptly and professionally. Complete client Intake and welcome patients Office Management: Oversee office supplies and materials Coordinate with vendors, service providers, and building management. Plan company events and functions. Personal and Personal Calendar Management: Manage personal appointments Assist with family activities and personal travel Handle personal errands and tasks Confidentiality and Discretion: Handle sensitive information Follow HIPPA privacy laws and guidelines Qualifications: ●Experience as an Executive Assistant ● Hospitality or Customer Service experience Required Skills: ● Proficiency in Mac OS, Google Suite, and Microsoft Office Suite ● Able to learn the basics of scheduling in Simple Practice, our EMR software. This role is in office M- F daily

Job Title: Office Assistant (Contract to Hire) We are seeking a highly organized and motivated Office Assistant to join our team on a contract-to-hire basis. This is an excellent opportunity for someone early in their career who is looking to grow professionally in a dynamic, fast-paced environment. The position offers the potential to transition to a permanent role after several months. Key Responsibilities: Greet visitors and manage guest check-ins Coordinate and manage meeting spaces Handle office food orders and manage related accounts Oversee the ordering of office supplies and maintain related processes Manage internal administrative tasks, including badge distribution Perform occasional errands as needed Assist with general administrative tasks such as document preparation and answering calls Support special projects across various departments, based on skills and interest Must-Haves: Proficiency in Microsoft Office and basic tech skills Professional presentation with strong attention to detail Excellent communication skills and the ability to work well with diverse teams Eagerness to learn, grow, and contribute to the team Interview Process: Initial virtual interview with the hiring manager Follow-up interviews with team members This position is a great entry point for someone looking to start their career and gain experience in a fast-paced, professional setting. If you're excited to take on a variety of tasks and contribute to a growing team, we'd love to hear from you!