Administrative Assistant Jobs in Conroe, TX

Our client is a leading and growing consultant firm looking to add an experienced and professional Senior Administrative Assistant to their team. In this integral role, the Sr. Admin Assistant will directly support multiple consulting professionals. Responsibilities include coordinating deadlines, analyzing, and handling sensitive information, and playing a critical role in handling confidential information requests. Support will include making meeting arrangements, managing business and personal calendars, domestic and international travel booking, expenses, time entries, and case documents. Light travel is anticipated. The Senior Admin Assistant must have at least 3 years of admin and people leadership/office management experience supporting multiple executives in a fast paced environment. Must have experience working in a mid to large size company. Senior Admin Assistant Requirements: High school diploma required; bachelor's degree preferred. Minimum of four (4) years of administrative assistance experience required; experience with a professional services firm strongly preferred. Exceptional written and verbal communication skills in English and the ability to interact with people at all levels. Excellent organizational and prioritization skills with high attention to detail and the ability to meet deadlines and respond in urgent situations. Exhibit sound judgment and common sense while making decisions. Ability to maintain composure and an executive presence under pressure in a fast-paced, constantly changing environment. Resourceful and can anticipate needs while proactively managing schedules. Ability to be discreet and handle confidential, sensitive information. Self-starter with exceptional customer service and interpersonal skills, demonstrating the ability to work effectively with internal and external customers at all levels. Ability to work well under pressure, while maintaining an executive presence, in a fast-paced, constantly changing environment, while meeting deadlines and responding to urgent situations, as required. Exceptional communication, listening, and interpersonal skills to interact with internal and external clients at all levels. Ability to maintain a positive and energetic attitude and thrive in a dynamic, constantly changing office environment. Ability to lift a minimum of 15 pounds. Excellent written and verbal communication skills in English. Willingness to work outside of normal U.S. business hours, and as unique projects/needs arise. Ability to work full time in an office and remote environment; physically able to sit/stand at a computer and work in front of a computer screen for significant portions of the workday. Must become familiar with, and promote and abide by, our Core Values as defined by the company's Code of Conduct and foster an inclusive environment with people at all levels of an organization. Must be currently authorized to work in the United States. No VISAs available for this position Senior Admin Assistant Responsibilities: Manage complex calendaring, prepare business travel itineraries, and process expense and time reports. Provide back-up support for the Administrative Team Lead and other administrative and office services team members. Anticipate needs, prioritize responsibilities, effectively handle calendar conflicts, and proactively manage schedule changes. Create and edit correspondence, invoices, engagement letters, and presentation materials. Handle sensitive and urgent information from clients, exercise judgment in responding to unique and urgent situations, as well as in managing and reporting outstanding requests. Strategically and effectively coordinate with both internal and external constituents. Balance multiple priorities by considering risk, importance, urgency, political impacts, and other linkage. Assimilate unfamiliar issues rapidly, anticipate and resolve potential problems. Assist in managing and responding to emails and requests in a timely fashion. Planning and management of technical and logistical support services to ensure seamless execution of internal and external events. Some travel is expected for event implementation. Assist with office service tasks such as restocking supplies in kitchens, setting up and cleaning conference rooms, and other related duties as needed. Additional responsibilities as identified. This description is not designed to encompass a comprehensive listing of required activities, duties, or responsibilities. WHO WE ARE Choosing the Hire Road is about shared success, active and committed partnerships and relationships that last. Hire Road is solely focused on connecting highly skilled professionals with leading organizations. We are a solutions-based, results-oriented staffing company specializing in a wide range of industry specific practices. To put it simply, we recruit, screen and hire talented people for temporary and full-time positions. This classification description is intended to indicate the general kinds of tasks and levels of work difficulty that are required of positions given this title and should not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct and control the work of the employees under her/his supervision. The use of a particular expression or illustration describing duties shall not exclude other duties not mentioned that are of a similar kind or level of difficulty. Equal Opportunity Employer

Winners Circle Group of Texas, a Mental Health Services company, is seeking an exceptional Executive Administrator to be the face of our Corporate office in Houston. The Executive Admin will direct the flow of each day while maintaining structure and compliance with client records. You will report daily to the Admin Director and Director of Operations for your site. The job position is ideal for someone who is organized, creative, and has exceptional administrative skills who wants a stable and long-term position within the company. Our ideal candidate is someone who can take the initiative and work with minimal supervision. This candidate must be a team player with a great attitude and ability to prioritize workload, multiple tasks, and meet deadlines in a fast-paced environment. Integrity, professionalism, and excellent communication and skills are essential. Requirements ● Proven experience as an Administrator, Administrative Assistant, or relevant role ● Familiarity with office equipment, including printers/ fax machines/ phones. ● Knowledge of office policies and procedures ● Experience with office management tools (MS Office software, in particular) ● Excellent organizational and time-management skills ● Strong written and oral communication skills ● Problem-solving attitude with an eye for detail ● High school diploma: additional qualifications as an Office Administrator or Secretary are a plus Responsibilities ● Book meetings and schedule events ● Order office stationery and supplies ● Maintain internal databases. ● Take meeting minutes. ● Keep client records. ● Maintain the secure drive to ensure all is structured ● Distribute incoming and outgoing mail ● Prepare regular reports and presentations. ● Organize, store and print company documents as needed ● Answer and redirect phone calls ● Handle queries from managers and employees ● Update office policies and ensure compliance with them ● Maintaining spreadsheets for the company 11811 N Freeway Suite 385 Houston, Texas 77060 5 days a week 8-5pm NO REMOTE OR HYBRID WORK CONSIDERED We have lots of room for growth so if you are looking to join a growing team you have found your place!

Job Title: Administrative Assistant Pay rate: $22/hr Hours: Monday - Friday, 9:00 AM to 5:00 PM (1-hour lunch break) Key Responsibilities: Coordinate and schedule meetings and conference calls across multiple time zones Manage high volumes of phone calls and emails, relaying information promptly and accurately Provide calendar management for Associate-level bankers and above Book meeting rooms and video conference (VC) facilities across various locations Arrange complex travel logistics including international flights, hotels, car bookings, and visa applications Prepare, submit, and track expense reports in a timely manner Process team invoices and ensure accuracy Handle ad hoc administrative tasks while maintaining core workflow responsibilities Provide proactive support to team members and assist with daily operational needs Offer phone and holiday coverage for colleagues as needed Required Skills and Qualifications: High School Diploma required; Bachelor's Degree preferred 0-1 year of experience in an administrative, support, or coordination role Proficiency in Microsoft Word, Excel, and Outlook Ability to manage multiple competing tasks and time-sensitive priorities High attention to detail and dependable follow-through Excellent verbal and written communication skills, both in-person and via phone, email, and Zoom Professional demeanor and ability to interface with all organizational levels Team player who works well under pressure in a changing environment Flexible, adaptable, and resourceful with a proactive mindset Discreet with handling confidential business information Friendly, approachable, and solutions-oriented Benefits Info Russell Tobin offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.

Ameritex Machine and Fabrication is a high mix low volume sheet metal and structural fabrication facility that uses a variety of equipment such as CNC Fiber Lasers, CNC punch presses, CNC press brakes, and tube lasers to support over 19 production and assembly lines. The company serves customers in energy, oil and gas, automotive, electric vehicle, and aerospace. We operate out of a state of the art 100,000 sqft facility in Conroe, Texas. Position: Administrative & Customer Support Specialist Department: Engineering Location: Conroe, TX Employment Type: Full time Reports to: Engineering Team Lead Position Summary: We are seeking a highly organized and proactive Administrative & Customer Support Specialist to join our fast paced, collaborative team. This role goes beyond traditional office administration by also serving as a key liaison between internal teams and customers, supporting sales and customer success efforts, and maintaining smooth daily operations. The ideal candidate will have strong organizational skills, a problem-solving mindset, and the ability to manage multiple priorities in a fast-paced manufacturing environment. You will be responsible for handling internal operations tasks, managing communications, supporting the sales team, and ensuring timely responses and updates to customers. We provide internal training on our advanced manufacturing systems and technology. --- Key Responsibilities: · Manage internal data, spreadsheets, and documentation. · Answer phone calls and respond to emails, including managing the Sales Inbox · Provide timely responses to customer inquiries via phone and email. · Facilitate and process purchase orders (POs). · Coordinate customer updates and rework requests. · Prioritize and complete purchasing tasks via HubSpot · Support sales team by setting up quotes and following up on quotes. · Manage order updates and communicate them to customers. · Organize and schedule internal meetings, travel, and hotel accommodations. · Organize and schedule meetings & events · Maintain supply levels in shared office spaces (e.g., restocking back fridge, organizing supplies). · Assist in extra operational tasks, such as maintaining a Quote Follow-Up List, creating a paint list, applying product stickers, and other internal support functions. --- Qualifications: · Exceptional attention to detail and strong organizational skills. · High level of integrity, dependability, and initiative. · Ability to manage time effectively and work independently. · Proficient in Microsoft Excel and other MS Office applications. · Experience with HubSpot and ERP systems is a strong plus. · Comfortable working in a dynamic, fast-paced manufacturing environment. --- Education & Experience: · Minimum of 2-3 years of experience in office administration, business operations, or a similar support role. · Experience in a manufacturing or production environment is highly preferred. · Prior involvement in customer service, sales support, or purchasing processes is a plus. · Familiarity with CRM tools (e.g., HubSpot) and ERP systems is highly desirable. · While a degree is not required, equivalent experience and demonstrated ability to manage operational tasks, communicate effectively, and support cross-functional teams will be strongly considered. --- Benefits · Competitive salary and advancement opportunities · 401(k) · Dental Insurance · Health Insurance · Paid time off

Type: Full-Time Salary: $75,000-$100,000 Are you a master of multitasking, with a knack for anticipating needs before they're even voiced? Do you thrive in high-pressure environments where no two days are the same? We're seeking an exceptional Executive Assistant who wants to work in a fast-paced, cutting-edge technology company based in Houston, TX. This role demands poise, precision, and an unwavering commitment to excellence. What You'll Do Be the Right Hand: Seamlessly manage a complex, ever-changing calendar, prioritizing critical meetings and travel with razor-sharp efficiency. Master of Logistics: Coordinate domestic and international travel, handling bookings to last-minute itinerary changes, ensuring flawless execution. Gatekeeper Extraordinaire: Handle confidential correspondence, screen communications, and manage stakeholder relationships with discretion and finesse. Event Architect: Plan and execute high-profile events, from board meetings to exclusive client dinners, with an eye for detail and sophistication. Problem Solver: Anticipate challenges before they arise, tackling urgent requests with resourcefulness and composure under pressure. Brand Ambassador: In all interactions, you should represent the company with professionalism, polish, and charisma. Who You Are Experienced: 3+ years supporting C-level executives, ideally in tech, finance, or a high-growth industry. Bonus points for thriving in a fast-paced, demanding environment. Organized to a Fault: You live for color-coded calendars, detailed checklists, and systems that make chaos look effortless. Discreet: You handle sensitive information with the utmost confidentiality and professionalism. Adaptable: You pivot gracefully, whether it's a 2 a.m. call from Tokyo or a last-minute boardroom crisis. Polished Communicator: Your written and verbal skills are impeccable, and your tone is warm and authoritative. Tech-Savvy: Proficient in Microsoft Office, Google Suite, and scheduling tools; familiarity with AI platforms is a plus. Houston-Based: You're local to or willing to relocate to Houston, TX, and can work in the office and travel as needed. Why Join Us? High-Impact Role: Be at the heart of a visionary company, working alongside brilliant minds, shaping the future of technology. Dynamic Environment: No day is the same-expect to be challenged, inspired, and rewarded for your ingenuity. Competitive Package: Enjoy a robust salary, comprehensive benefits, and perks that reflect the caliber of this role. Growth Potential: This isn't just a job; it's a launchpad for a career with a company that values talent and ambition. How to Apply I want to hear from you if you're ready to step into a role that demands the best and rewards excellence. Submit your resume and any relevant portfolio materials via LinkedIn or directly at tgriffin@blackrockres.com Only candidates selected for interviews will be contacted. Note: This role requires occasional evening and weekend availability.

At Patio 1 we believe deeply that the sum of our parts is greater than our whole and that through the synergy of a great team we can accomplish what no one else in the industry can do. Our mission is to deliver the best products and services by sourcing the most durable outdoor furniture and by having a seamless transaction with everyone we encounter, starting with the customer and all the way through delivery and installation. 1. We value people who can positively contribute to our team with positive energy 2. We value people who are passionate, purposeful, and have a desire to learn and grow externally as well as internally. 3. We value objective thinkers, who can understand different viewpoints and are willing to learn from others. At Patio 1 our Administrative Assistant is responsible for managing information within an office and or a showroom environment: answering phone calls, scheduling meetings and supporting visitors. The assistant will carry out administrative duties such as filing, typing, creating excel spreadsheets, taking memos, maintaining & retrieving files, copying, binding, scanning, and processing of daily office/showroom operations. After full training the Assistant will be responsible to be familiar with all aspects of the office/ showroom operation. Exhibit polite and professional communication via phone, e-mail, and all forms of communication to build proper rapport with clients, internal, and external partners. RESPONSIBILITIES • To have a seamless operational transaction with everyone at work every day. • Learn all daily operations of office/showroom, while taking primary directions well from executive members. • Learn and practice Patio 1's organizational standards. • Represent and follow the Patio 1's “Lifestyle Brand” through all communications, personal appearances, and interactions. • Learn and develop a strong interest in Design and the outdoor lifestyle industry. • Support & Maintaining visual and organizational standards within our Office/ Showroom environments. Requirements • Be interested in personal growth, being coachable, and must be capable of working with a dynamic and creative team • Lead by example and ensure Office and Showroom Associates are supported • Embrace change and deliver top results with a positive attitude no matter what the obstacle • Excellent listening, verbal, and written communication skills • Experience within professional firm or furniture and/or luxury retail preferred • Business Administration, Teaching or Interior Design and relevant experience or education preferred • Highly organized • Collaborative • Results-oriented • Proficiency with Window and Mac Operating System, IOS devices, Microsoft Office, Excel and Google Applications Physical Requirements • Ability to maneuver effectively around Showroom floor, stock room and office • Position entails desk work, moving around in office and/or showroom • May need to work with other offices and their staff from time to time Patio 1 is an equal opportunity employer and does not discriminate against any applicant based on race, color, religion, national origin, gender, marital status, age, disability, sexual orientation, military/veteran status, or any other status protected by federal or state law or local ordinance

Located in Central Houston. M-F 8-5pm in the office. No remote days. Administrative Assistant projects. Event planning checking mail/packages Ensuring the kitchen and general office areas are clean, organized and fully stocked. Vendor relations/office equipment Documentation, scanning, filing, data entry and assisting with travel arrangements and calendaring. Floater to assist other departments with special projects. Helpful, high energy, strong communication skills, organized and eager to learn. MS Office

A global financial firm is seeking a Junior Banker Assistant to provide administrative support to a team of 25+ Junior Bankers, ranging from Analyst to Junior VP levels. This position is part of a team of assistants supporting various industry groups and offers a fast-paced, high-volume workload. *Fully on-site, 5 days/week *6 month contract with potential to extend - looking for a long term fit! The ideal candidate will have 0-1 years of administrative experience and a background in customer service, hospitality, events, or call centers. A high school diploma is required, while a bachelor's degree is preferred but not mandatory. Full training and ongoing support will be provided. Responsibilities: Calendar and meeting management, including scheduling meetings, coordinating conference calls across time zones, and managing banker calendars (Associate level and above) Handling high volumes of calls and emails, relaying information accurately, and coordinating room bookings for internal and external meetings Arranging travel, including visa applications, flights, accommodations, and car bookings, as well as processing expenses in a timely manner Assisting with invoice processing, ad hoc tasks, and daily team requests Providing phone and vacation coverage for colleagues and supporting day-to-day operational needs Required Skills & Qualifications: Proficiency in Microsoft Word, Excel, and Outlook Strong time management skills with the ability to handle multiple time-sensitive priorities efficiently Professional communication skills in person, on the phone, via Zoom, and through email Ability to work in a dynamic environment and support multiple teams Resourceful and proactive in problem-solving Ability to handle sensitive business matters with discretion and confidentiality Team-oriented mindset with the ability to work well under pressure Please submit your resume in Word format for immediate consideration! You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Clayton Services is searching for a Project Administrative Assistant to join a thriving company in Houston, Texas. The Project Administrative Assistant will be responsible for providing administrative support to the project team to ensure the successful delivery of projects and meeting or exceeding goals through effective process management and client-partner relationships. Job Type: Temp-to-Hire. Pay Rate: $24.00 - $30.00 per hour. Benefits: Medical, Dental, Vision, and PTO are available after the temporary period is successfully completed. Project Administrative Assistant Responsibilities: Provides comprehensive administrative support to service departments. Collaborate with field staff and project teams to ensure all resources and requirements are met for a successful project site operation. Assist Project Managers by creating necessary meeting forms and supporting documentation. Enter field personnel hours and per diem into the payroll system accurately. Process and manage expense reports for management to review. Partner with HR and safety departments to onboard new hires and manage the offboarding process for departing employees. Schedule, prepare for, and actively participate in all project meetings. Work alongside Project Managers to address and resolve client and vendor escalations. Maintain and organize departmental records and files. Oversee office activities and logistics to ensure smooth departmental operations. Project Administrative Assistant Skills and Abilities: Excellent verbal and written communication skills. Ability to work on numerous projects at once and multi-task. Possesses strong organizational skills and attention to detail. Ability to engage with external and internal stakeholders. Project Administrative Assistant Education and Experience: High School Diploma or equivalent. 2+ years of administrative or clerical experience. Project Administrative Assistant - Immediate need. Apply today!

We are seeking a Administrative Assistant to be responsible for the overall administrative support to the commissioning group. About us: PVH - PVHardware is a provider of innovative solar tracking solutions for the global utility-scale solar market, including trackers, fixed structures and SCADA system. Yet, we are the third largest solar tracker supplier in the world and aiming to be the leader in the industry! Requirements: High School Diploma or equivalent required. Proficiency in Microsoft Office applications, particularly Word, Excel, and Outlook. Bilingual: Spanish Driver license. Responsibilities: Under general supervision, provides general administrative support for commissioning department. Responsible for Portals Health and Safety of each project, handling and processing of important documents, copying, filing, logging. Control of tools stock of the department. Tracking, expense reporting, and ordering technical tools supplies. Other duties as assigned by supervisor. Common Interactors: Internal: Commissioning team leaders. Commissioning technicians. Commissioning managers. Health and safety manager. Travel department. External: Providers. Our Values: Committed, involved and responsible: We resolve our customer's problems as if they were our own. Committed to excellence: We care for each other as well as the world we live in. Humble but brave: Proud of who we are and what we do, without detracting from anyone. Learning from experience: Experts in what we do, hungry for new challenges, entrepreneurial spirit.

Yetter Coleman is looking for an energetic, enthusiastic Practice Assistant to join our special firm. The Practice Assistant will work closely with our Office Manager and our IT Team to provide legal secretarial and administrative support to multiple attorneys. The Practice Assistant provides support during trial and appeals. Roles and Responsibilities: Prepare and edit legal documents, including documents for filing. Organize and maintain case files. Manage and maintain calendars and deadlines for multiple attorneys. Schedule and coordinate meetings and conferences. Process new client/matter intake and set up. Enter billable time for our timekeepers. Process expense reports. Manage email traffic for assigned partners. E-file documents in Texas state and federal courts. Create tables of contents and tables of authorities Make travel arrangements for team members. Assist with case-related assignments when needed. Perform conflict searches for new matters and lateral hires. Assist at local and out of town trials. Assist with other duties as required. Minimum Qualifications Previous law firm experience is required. Flexibility to work overtime. Travel required during trial. Previous trial or appellate experience required. Ability to handle confidential matters and information with discretion and diplomacy. Proficient organizational skills and time management skills with the ability to successfully manage multiple tasks with multiple priorities in a high-volume, high-energy environment. Strong verbal, written, and interpersonal communication skills with the ability to create and maintain solid working relationships across the firm. Ability to lift 25 lbs. Preferred skills: Time Entry for Billable Timekeepers Microsoft 365 Outlook, Word, Excel, Adobe iManage experience (preferred) SharePoint experience (preferred) Calendar/docket software experience (BEC preferred) Teams (preferred) Thomson Reuters Drafting Assistant (preferred) Westlaw and Best Authority

🚫 PLEASE READ CAREFULLY BEFORE APPLYING🚫 Administrative Assistant 📍 Hybrid - South Houston (only 2 days/week in-office) (will be moving to North Houston in 6-12 months). 💼 Full-Time | $30,000 year 🕒 Office closed on Fridays - Enjoy 3-day weekends every week! Our client is a dynamic company seeking a detail-oriented and proactive Administrative Assistant to join their team in a hybrid role. This is a full-time position with responsibilities spanning various administrative duties, including accounts receivable/accounts payable, invoicing, front desk operations, and more. It's an excellent opportunity for someone who enjoys multitasking in a busy office environment and is eager to contribute to a growing company. What You'll Be Doing: Collecting Payments from clients Invoicing Perform data entry with accuracy, ensuring timely updates to the company system Manage the front Desk and answer incoming calls What We're Looking For: Strong organizational skills and ability to manage multiple tasks Clear and professional communication, both written and verbal Comfortable with basic administrative and office tasks (e.g., answering phones, filing, etc.) Ability to maintain accuracy while performing data entry A team player with a positive and flexible attitude Experience with QuickBooks is requiered Previous administrative experience preferred, but not required Willingness to learn new skills and adapt to evolving tasks Additional Details: Location: South Houston (office moving to North Houston within 6-12 months) Schedule: Hybrid - 2 days in-office, 2 days remote. Office is closed Fridays! Reports to: Chief of Staff Growth Potential: Opportunity for learning in a supportive environment Candidate must be allowed to work legally in the US English C1+ requiered (Advanced Professional) If you're looking for a role that offers a mix of administrative responsibilities, front desk management, and a consistent long weekend every week, this is the perfect opportunity for you!

Bilingual English/Spanish Executive Administrative Assistant to support the communications department by handling administrative tasks, coordinating campaigns, and ensuring the smooth execution of marketing activities. Pay: $30.00 Per hour Scope of work: Manage budgets, track marketing campaign effectiveness, and may create marketing materials like brochures and presentations. Assist with event planning, maintain marketing databases, and handle day-to-day tasks like scheduling and data entry. Invoice Management Track communication department invoices for USA and Canada, as well as corporate Marketing Communications (TCBV) invoices. Handle invoice payments. Supplier Management Manage suppliers end-to-end: invite, set up in the system, update vendor information in Ivalua, and ensure compliance with Tenaris's code of conduct and supplier policies. Review contracts to ensure compliance. Event Support Coordinate logistics for employee and customer events, including transportation, AV and check-in vendors, samples, merchandising, and managing the invitation process. Requirements: High School Diploma or GED Minimum of 2 years of previous communications or marketing experience. Great computer skills

Consilio is seeking a Litigation Legal Secretary for the Houston office of a top 100 ranked litigation/trial firm. Ideal c andidates have 3-12 years' litigation experience supporting five or more attorneys simultaneously in an AML top 100 firm. Also must possess demonstrated skills in ECF filing in State and Federal courts, docket calendaring, preparing and managing tables of contents and tables of authority, and litigation procedures. Experience with managing federal court cases is a plus. Superior communication and organizational abilities, be a self-starter and detail-oriented, have an enthusiastic and energetic team attitude, be able to travel locally and out of state to attend trials, and work extended hours when necessary. Poise and the ability to thrive in a challenging environment is essential. Strong proficiency in Microsoft 365 Word, Excel, and PowerPoint. Location: Houston Reports to: Secretarial Supervisor / Firm Administrator FLSA Status: Non-exempt Hybrid: 4 days in / 1 remote (after 90-day probationary period) Hours: 8:30 a.m. - 5:00 p.m. Competitive salary and benefits package ELS Consilio Direct Hire Division staffs positions for Consilio clients and does not staff for internal corporate positions at Consilio. Please refer to **************** to view job opportunities within our company. Consilio, LLC is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other legally protected status.

Job Title: Executive Administrative Assistant (Bilingual in Spanish Preferred) Reports to: CFO Compensation: Salary with annual bonus potential SWE Homes is a Houston-based real estate and investment company located near the Galleria area. We have been in business for more than 35 years. Our company has excelled in various facets of real estate, offering a diverse range of properties, including homes, expansive land, and commercial properties throughout Texas. We currently have 1,800 properties for sale or lease. Executive Administrative Assistant Overview This individual will assist the CFO with routine and advanced administrative tasks. We're looking for a driven person who can read and understand complex real estate documents and contracts. The ideal candidate is smart, analytical, a quick learner, meticulously organized, and thinks creatively while providing efficient administrative duties in a busy office environment. We want someone who takes the initiative, responds effectively as needs arise, demonstrates good judgment, has a positive attitude, is reliable, and is committed to their work. Executive Administrative Assistant will: •Act as an administrative liaison among executives, 125 employees, and other external business contacts in a fast-paced environment, displaying excellent communication and verbal skills. •Assist in negotiating property acquisitions, proofreading and reviewing legal documents that include sales agreements, comparable valuations, and other documents associated with transactions involving property and loan purchases. •Network and interact with external business contacts, including brokers, real estate companies, banks, lawyers, mortgage companies and/or title companies, etc. •Must be able to follow up and follow through on work assignments. •Assist with coordination, planning, and tracking of projects to ensure deadlines are met. •Help conduct real estate research using the internet, mortgage and property loan information, title/lien search or other sources and provide a synopsis of the results. •Assist the CFO with daily duties such as scanning, emailing, proofreading legal documents, creating reports, general correspondence, scheduling meetings, travel arrangements, and additional office duties as assigned. •Be attentive to the individual work needs of the CFO and keep his workspace neat and organized. •Please be aware that this role requires a flexible individual who is open to working on evenings and weekends to meet the demands of the CFO's business needs. Qualifications and Requirements: •Three to five years of high-level executive administrative experience. •Bachelor's degree (preferred). •Experience in real estate investment, the mortgage loan industry, and or in environments focused on consumer finance or acquisition of property and mortgage loans. •Preferred but not required: Fluent bilingual in Spanish with the ability to speak, read, and write would be ideal. •Strong analytical skills, excellent customer service, and professional phone etiquette. •Strong attention to detail in areas of spelling, grammar, punctuation, and proofreading. •We need someone who can inspire and motivate others with their high energy level. •Ability to multi-task and prioritize projects and deadlines while remaining flexible to change. •Must have a high degree of urgency, responsiveness, and be open to new ideas and eager to grow. •Type 60+ wpm. Employer MUST BE ABLE TO PASS BACKGROUND CHECK SWE Homes, LP., is an Equal Opportunity Employer

About the Role: We're a fast-growing, high-performing healthcare law firm looking for an exceptionally organized and detail-obsessed professional to handle time entry, billing, collections, and client invoicing in Clio and Outlook. This is not a passive admin role, you'll be critical to keeping our attorney on track, ensuring clients are billed correctly and promptly, answering calls with polish, managing calendars, assisting with marketing, and helping with the firm's relocation. Responsibilities Answer phones, set up and confirm appointments- excellent phone voice and grammar required Ensure timely processing of invoices Work fast, stay focused, and own your workflow Be highly reliable and trustworthy Have strong follow-through, even when juggling multiple tasks Set up and maintain files Assist with legal documents Collaborate with team members on various administrative tasks Bonus if you: Have social media or marketing coordination experience Have billing or collections experience in professional services Are proactive- we value people who spot problems and solve them Are confident using Clio, Outlook, Excel, and task trackers Perks: Paid sick time, paid holidays, paid vacation (after tenure) Direct work with attorney (mentorship potential) Career growth in law, compliance, and healthcare Help shape the new law firm space we're moving into To Apply: Email your resume with your expected hourly rate Include a brief paragraph on why you're the right person for this role Be ready to complete a short skills test

🌍 Tour Coordinator Assistant (Entry-Level) 📍 📅 Employment Type: Full-Time, On-site Are you organized, detail-oriented, and excited about joining a dynamic company? Join our team as a Tour Coordinator Assistant and help bring unforgettable student travel experiences to life! This entry-level role supports the Tour Coordination department with administrative and logistical tasks related to student tours and travel planning. 🧭 About the Role: As a Tour Coordinator Assistant, you'll play a key role in supporting our Tour Coordinators by managing day-to-day logistics, communications, and documentation that help student trips run smoothly. This is a full-time, in-office position for someone who thrives in a fast-paced, team-oriented environment. Whether you're early in your career or looking to grow into the travel or hospitality industry, this role is a great opportunity to learn, contribute, and advance. 🎯 Key Responsibilities: Administrative Support Assist Tour Coordinators with various admin tasks Answer phone calls and respond to inquiries about travel itineraries and logistics Format and distribute flyers, itineraries, spreadsheets, and confirmations Proofread appointments and confirmations for accuracy and alignment with itineraries Handle outgoing mail and client documents Travel Coordination Support Book attractions and confirm reservations Verify contracts, payments, and vendor documents Purchase tickets and event passes online Help prepare final travel packets for clients Occasionally assist with on-site support for student tours or events 🧩 What We're Looking For: Required: High school diploma or GED 1-2 years in an administrative, customer service, or office support role Strong organizational skills and attention to detail Comfortable using Microsoft Office (Word, Excel, Outlook) Excellent written and verbal communication skills Professional, dependable, and adaptable Preferred: Bachelor's degree in Business, Communications, Hospitality, or related field Experience in travel, tourism, hospitality, or education Familiarity with CRM or internal database systems 💡 Key Competencies: Multi-Tasking & Organization - You thrive when juggling multiple tasks Customer Service - You're friendly, professional, and responsive Initiative & Dependability - You take ownership and follow through Tech-Savvy - You're comfortable with email, online bookings, and spreadsheets Team Player - You enjoy supporting others and working toward shared goals 💰 Compensation & Benefits: Pay: Based on experience and education (Salaried) Benefits Include: Health Insurance (Blue Cross/Blue Shield of Texas) Dental Insurance (United Concordia) Simple IRA with 3% company match (Fidelity) Life Insurance, Long-Term Disability, AD&D (Principal) - after 90 days 15 PTO days annually (vacation & sick combined) Paid Holidays, including: New Year's Day MLK Jr. Day Memorial Day Fourth of July Labor Day Thanksgiving Day Day After Thanksgiving (Floating) Christmas Eve (Floating) Christmas Day Ready to join a company that brings education and travel together? Apply now and start your journey with us as a Tour Coordinator Assistant!

The Logistics Administrative Assistant will play a vital role in supporting our logistics team by managing customer invoices, coordinating logistics, maintaining accurate fleet schedules, and providing exception administrative support. The ideal candidate will have excellent customer service skills, strong attention to detail and thrive in a fast paced environment. Essential Job Duties Generate customer invoices accurately and in a timely manner, including necessary supporting documentation. Update and maintain the customer schedules. Notify customers of order updates, shipment statuses, and scheduling changes. Collaborate closely with shop leads to confirm job statuses. Perform logistics administrative tasks, including coordinating deliveries and preparing shipment paperwork. Provide general office support, including data entry, file management, and office organization. Assist with customer service inquiries and support as needed. Other Job Responsibilities Follow all Smart Family shop procedures and safety guidelines. Perform other duties as assigned. Required Skills/Abilities Strong attention to detail and accuracy. Excellent customer service and communication skills. Proficiency in Microsoft Word, Excel, and general office software. Ability to work well with team members in a shop and office environment. Strong organizational skills and the ability to manage multiple tasks. Previous experience in an administrative or support role is preferred. Physical Requirements Must be able to remain in a stationary position at a desk and work on a computer. Must be able to transport 15 pounds at times. Must be able to access and navigate the facility.

The S.L.I. Group is a fully integrated commercial design/build firm based in Houston, Texas. With more than 45 years in business. SLI has delivered the finest design/build projects in Texas and around the country. SLI's broad range of projects includes the design and construction of corporate buildings, places of worship, country clubs, financial institutions, restaurants, schools and civic buildings. The company's staff includes Architects, Interior Designers, Estimators, Purchasing Agents, Construction Managers and Site Superintendents. Office Assistant We are seeking an Office Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: Greeting guests and directing visitors Plan and schedule appointments and events for boardroom Answer inbound telephone calls and route them Manage insurance documents for subcontractors Develop and implement organized filing systems Opens and routes incoming mail to proper mailboxes Ordering office supplies as needed Maintaining office equipment and scheduling service when needed Perform all other office tasks Qualifications: Previous experience in office administration or other related fields Ability to prioritize and multitask Excellent written and verbal communication skills Strong attention to detail Strong organizational skills SLI offers a generous starting salary, paid vacation, 401K, medical, dental, vision, disability, and more...