Administrative assistant jobs in Country Club, FL

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. Responsibilities Calendar management for executives Aid executive in preparing for meetings Responding to emails and document requests on behalf of executives Draft slides, meeting notes and documents for executives Qualifications Bachelor's degree or equivalent experience Proficient in Microsoft Office suite Experience in managing multiple priorities, administrative coordination, and logistics Well-organized, detail-oriented, ability to multi-task with great follow-up skills Strong written and verbal communication skills

We're currently looking for an executive assistant to be a supportive force who empowers our senior leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. This person should have experience working in an office environment, performing administrative duties, and providing support to managers. Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations. Objectives of this role Support the CEO primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently Maintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external resources to expedite workflows Manage communication with employees by liaising with internal and external executives on various projects and tasks Plan and orchestrate work to ensure that senior executives' priorities are met, organizational goals are achieved, and best practices are upheld Responsibilities Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives Manage senior executives' travel logistics and activities, including accommodations, transportation, and meals Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database Maintain professionalism and strict confidentiality with all materials Organize team communications and plan events, both internal and off-site

Our client, a global firm that specializes in real estate and investment management is looking for an Executive Assistant to support two senior executives. Schedule: Monday - Friday, 9:00 AM - 5:00 PM EST (on-site, full-time) Compensation: Dependent on experience Additional discretionary bonus based on performance Parking provided Position Overview: Our client is seeking a professional and highly organized Executive Assistant to provide comprehensive administrative support to two senior executives. The successful candidate will be responsible for managing day-to-day operations, coordinating schedules and logistics, and supporting process management to ensure the efficiency of executive functions. This position is based full-time, on-site in our Miami office located in Brickell. Key Responsibilities: Provide direct administrative support to two executives, including calendar management, travel arrangements, meeting coordination, and correspondence. Serve as a primary point of contact for internal and external stakeholders. Support process and workflow management to enhance executive productivity. Draft, edit, and prepare documents, presentations, and reports utilizing Microsoft Suite. Maintain a high level of professionalism and confidentiality in handling sensitive information. Coordinate and manage ad hoc projects and administrative initiatives as assigned. Qualifications: Minimum of 3-5 years of experience in an administrative or executive support role. Prior experience in Private Equity, Real Estate, Technology, or related industries preferred but not required. Strong proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint). Exceptional organizational skills with the ability to prioritize and manage multiple tasks simultaneously. Excellent written and verbal communication skills. Ability to exercise discretion and sound judgment in a fast-paced environment. Professional demeanor with the capability to interact effectively with individuals at all levels. Please submit your resume for consideration! You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Rite Way Transport Group is a leading logistics provider specializing in the transportation of vehicles, buses, cranes, equipment, ambulances, etc. Utilizing proprietary, industry-leading technology, the company ensures the fastest turnaround times in shipments across the United States. With a focus on transparency and customer convenience, Rite Way offers clients access to an online portal for seamless and reliable transactions. The company's commitment to innovation and long-term staff investments makes it a trusted solution in the transportation industry. Role Description This is a full-time, on-site Administrative Assistant position at Rite Way Transport Group, located in Coral Springs, FL. The Administrative Assistant will handle daily administrative and clerical tasks, provide support to Sales Executive Team members together with management, and ensure efficient operations within the office. Key responsibilities include heavy phone communications, maintaining schedules, and supporting internal teams in their day-to-day activities. Qualifications Proficiency in Administrative Assistance and Executive Administrative Assistance Strong Phone Etiquette and effective Communication skills Competence in Clerical Skills, including organization and filing Strong attention to detail, time management, and multitasking abilities Proficient in office software and equipment Comfortable and excels in a fast-paced environment Clear and adequate skills in writing and verbal communications Previous experience in a similar role is required High school diploma or equivalent required; additional certifications are a plus

**PLEASE, NO PHONE CALLS WHAT ARE WE LOOKING FOR? We are looking for an office administrative assistant / personal assistant to the company's CEO, to work directly with the Chief of Staff. This hybrid role combines administrative, personal, and logistical responsibilities, working directly with the Chief of Staff to ensure the CEO's business and personal life run seamlessly. Duties will include the following: Running personal & office errands and completing personal shopping and gifting, as well as, high volume shipping Overseeing packaging and shipping of personal shopping items, including coordination and communication with the client and shipping company Booking and arranging travel, transport, and accommodation, including hotel bookings, personal preferences, and detailed rider requirements to ensure seamless accommodations Providing administrative support to corporate office and CEO, via instructions from Chief of Staff, and managing and prioritizing communication on behalf of the CEO - including email, calendar, calls, and messaging - acting as a thoughtful and effective gatekeeper when appropriate Assisting the Chief of Staff in overseeing the completion of house maintenance and other projects as they arise; communicate with contractors, vendors, etc. Scheduling personal, medical, business and other appointments Assisting with simple IT issues (phone settings, computer functions, etc.) Assist with property/villa rentals for our clients, including light property management, overseeing of house staff, and prepping homes for client arrivals Additional general administrative duties for the corporate office, as well as, Personal Assistant duties upon request with a constant need for overriding flexibility and desire to exceed all expectations Proactively anticipate needs before they arise; approach tasks with a forward-thinking, solution-oriented mindset Comfortable managing frequent ad-hoc requests across both personal and professional contexts - often with minimal notice or evolving expectations Coordinate high-touch gifting and VIP moments for clients or associates, including research, procurement, and white-glove delivery Maintain and regularly update inventories related to gifts, tech, household needs, and travel essentials Manage confidential information with the highest level of discretion and professionalism - including sensitive legal, financial, and medical matters Demonstrate strong intuition and the ability to read a room or situation to anticipate shifting needs and priorities Be diligent in documenting preferences, confirming details, and maintaining institutional knowledge for future reference Approach all responsibilities with a service-oriented mindset - whether executing complex travel or handling more routine personal tasks Able to support a high-performing, high-profile executive with professionalism, flexibility, and emotional intelligence YOU MUST Possess an understanding of high sense of urgency tasks and pay close attention to detail Be able to work in a high-stress environment and work quickly and efficiently through assigned tasks Have excellent organizational and problem-solving skills, with an "above and beyond" attitude Have good written and spoken communication skills with the ability to work in an extremely fast-paced/multitasking environment Set high standards for yourself and your work Be self-motivated, proactive, and have an ability to think and work independently while managing multiple tasks Be detail-oriented with meticulous organization, task management, and communication skills Able to remain calm under pressure during hectic and stressful times Own a car and be willing to run errands and coordinate tasks around town Enjoy being around dogs and be able to assist with CEO's dog as needed (very pet-friendly environment) WHO ARE YOU? Background in Travel or Hospitality strongly preferred! A true go-getter and "make it happen" kind of person Think fast on your feet; able to multi-task under pressure Proficient in both Mac and PC systems and programs including Microsoft Office Suite Utmost discretion in all aspects of the job where integrity, accountability, and loyalty are paramount Willingness to work long hours, overtime as needed and accessibility on weekends and evenings as needed Real Estate License a plus! This role may not be the right fit for candidates who: Prefer narrowly defined responsibilities or require frequent supervision Seek a traditional 9-5 environment with predictable routines Are uncomfortable adapting to rapidly changing priorities or high-performance expectations **PLEASE, NO PHONE CALLS

Executive/Personal Assistant to the CEO (On-Site | Weston, FL) My client, a fast-growing Corporate Lodging SaaS company, is seeking a highly proactive Executive Assistant to support their CEO & Founder. This is a high-impact, high-visibility role operating as the CEO's right hand, keeping priorities aligned, solving problems early, and ensuring both business and personal commitments run smoothly. If you thrive in a fast-paced, constantly evolving environment and love staying one step ahead, this is an opportunity to make a meaningful daily impact at a scaling tech-driven company. What You'll Do: Executive Support Manage and optimize the CEO's calendar, meetings, and daily priorities Coordinate complex domestic and international travel Organize investor meetings, leadership sessions, and partner communications Review and summarize basic agreements or documents Keep the CEO accountable to commitments and key deadlines Operational & Project Support Assist with conference, event, and industry-related logistics Serve as liaison with internal teams, clients, and senior stakeholders Build systems and processes that streamline how the CEO operates Troubleshoot issues proactively and remove friction before it becomes a problem Personal Support Manage personal travel, appointments, and lifestyle logistics Handle household tasks and time-sensitive errands Maintain confidentiality with all personal and private information What Makes You a Strong Fit 3+ years supporting a CEO or Founder Proven ability to balance executive and personal support responsibilities Exceptionally organized, proactive, and able to anticipate needs before asked Strong communicator with confidence engaging senior leaders, clients, and partners Tech savvy: Google Workspace, Microsoft Office, and project management tools similar to Monday.com, Asana, Trello, Notion, and others Able to create polished slide decks for the CEO using PowerPoint or similar presentation software Comfortable working at speed with shifting priorities Flexible and available as needed outside standard business hours Ability to handle highly sensitive and confidential information with absolute discretion Willing to go the extra mile to ensure the CEO stays aligned and operating effectively Work Environment Fully on-site at the company's corporate HQ in Weston, FL Monday-Friday, approximately 8:30 AM-5:30 PM, with flexibility to stay later or support outside standard hours as needed Fast-paced, dynamic environment with evolving priorities Direct partnership with a CEO leading a scaling technology company Why This Role Is Exciting You'll be at the center of company growth and executive decision-making You'll directly influence the CEO's productivity and impact You'll take ownership of systems, processes, events, and organizational flow You'll step into a role with variety, excitement, and meaningful responsibility Your work will have immediate visibility and day-to-day impact Your work will become the engine that keeps the CEO and the entire organization moving forward. If that excites you, please apply!

One of our clients is looking for an Operations Assistant (Bilingual in Spanish/English) in Opa-Locka, FL. Duration : 12 Months Pay Rate : $20/hr. Shift : 8 am to 5 pm Number of Opening : 1 Responsibilities The Operations Assistant plays a key role in supporting daily operational activities and ensuring smooth workflow across the department. The Operations Assistant will be responsible for managing and processing equipment returns within the system, ensuring that all documentation is complete and accurate. In addition, the role involves assisting customers by responding to inquiries both in person and over the phone, providing timely and professional support to address their needs. A major part of this role includes maintaining and scheduling weekly driver routes to ensure efficient service delivery and timely operations. Qualification The ideal candidate must be highly detail-oriented, capable of managing multiple tasks simultaneously, and able to perform effectively in a fast-paced, dynamic environment. Strong communication skills, reliability, and the ability to work collaboratively with the team are essential for success in this role. This position requires basic computer proficiency and strong data entry skills to accurately process and record information. Candidate should be bilingual in English/Spanish. Education High School Diploma Job Type: Contract Work Location: In person

Administrative Assistant to the President We are seeking an extremely detail-oriented, organized, and professional Administrative Assistant to support the President of a boutique engineering & technology staffing firm. This is a critical, high-visibility role that keeps day-to-day operations running smoothly and ensures the President can operate at maximum efficiency. This position is fully on-site in Plantation, FL and requires strong communication skills, exceptional punctuality, and proficiency with Outlook, Office 365, and Excel. Responsibilities Manage the President's calendar, schedule, and daily workflow Organize and prioritize emails in Outlook; draft correspondence when needed Prepare documents, spreadsheets, reports, and meeting summaries Maintain accurate digital filing systems across Office 365 Assist with various administrative tasks, data entry, and internal trackers Coordinate travel, appointments, reservations, and itineraries Communicate professionally with clients, candidates, and vendors Handle confidential information with discretion What We're Looking For Extremely detail-oriented and highly organized Punctual, reliable, and consistent with deadlines Strong written and verbal communication skills Proficient with Outlook, Office 365, and Excel Comfortable in a fast-paced environment with shifting priorities Prior administrative or executive assistant experience is a plus The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Handle and coordinate active calendars Process payroll Research and data aggregation Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualifications Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite

Administrative Assistant (Clerical) - Insurance Office (Kendall) Schedule: Monday-Friday, Full-Time Language Requirement: Bilingual (English & Spanish) About the Role We are seeking a responsible, reliable, and detail-oriented Administrative Assistant to join our insurance office in Kendall. The ideal candidate will support daily office operations, assist clients in English and Spanish, and ensure a smooth workflow for our team. Key Responsibilities Greet clients and visitors, providing excellent customer service in English and Spanish. Answer and direct phone calls, take messages, and respond to inquiries. Maintain organized electronic and paper filing systems. Assist with data entry, document preparation, and insurance forms. Schedule appointments and manage calendars. Handle mail, scanning, and general office correspondence. Support agents with administrative and clerical tasks as needed. Maintain confidentiality of client information at all times. Qualifications Bilingual (English & Spanish) - required. High school diploma or equivalent; additional administrative training is a plus. 5+ year of experience in an office or clerical setting (insurance office experience preferred). Strong computer skills (Microsoft Office, email, data entry). Excellent communication, organization, and time management skills. Dependable, professional, and able to work independently.

As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties. Your Responsibilities: Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations, and new hires. Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner. Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager's review and approval. Maintains, updates, and coordinates resident information in computer database at a minimum monthly. Generates and provides this information to the Property Manager, Board of Directors, and valet desk. Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners. Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures. Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve. Sets up meetings for Board Approval process. Keeps packages updated with new memos and policies as required. Prepares any resident information packages that require Board approval, (i., e., Architectural Modification). Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons. Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. Maintains log for sales and cash purchases as needed. Follows safety procedures and maintains a safe work environment. Other duties as required. Skills & Qualifications: Associates degree with concentration in business preferred, or equivalent combination of education and experience. Three (3) to Five (5) plus years of related work experience. Computer literacy: Intermediate proficiency in Microsoft Windows software. Must possess strong administrative background. Strong working knowledge of customer service principles and practices. Excellent interpersonal, office management and communications skills. Self-starter with excellent communication, interpersonal and customer service and telephone skills. Physical Requirements: Physical demands include the ability to lift up to 50 lbs. Standing, sitting, walking and occasional climbing. Required to work at a personal computer for extended periods of time. Talking on the phone for extended periods of time. Ability to detect auditory and/or visual emergency alarms. Ability to work extended/flexible hours, weekend, and attend Board meetings as required. Driving when necessary. Additional Information Schedule: Monday-Friday 8:00am - 4:30pm What We Offer: As a full-time exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $19 -$23 per hour Disclaimer: The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.

We have a unique opportunity for the right person! Our top producing group is seeking an energetic and enthusiastic licensed real estate sales associate to join our luxury real estate team! The ideal candidate must have an active FL real estate license, superior analytical and writing skills, a great customer service demeanor, and the ability to learn quickly in an extremely fast paced environment. This position will require administrative tasks as needed. If you thrive on juggling multiple tasks and would enjoy collaborating with a team that is consistently breaking records, please submit your resume ASAP! Job Functions Prepare homes to be shown to prospective buyers, secure home after showings show homes, describe features, as needed. set appointments for showings and maintain calendar, prepare itineraries attend inspections and walk through appointments keep informed of market conditions, develop market analysis in selling area update seller on showing activities, strategic listing adjustments schedule and host open houses, brokers opens and special events maintain list of visitors review client list to ensure entry into CRM and follow up respond to leads, answer prospect calls accurately prepare correspondence, documents, Contracts, etc audit listing inventory maintain key controls deliver presentations, client gifts write copy and assist marketing department Desired Skills Strong intiative Proficient in MLS Matrix, Microsoft Office Suite, Top Producer Team Player Able to work under pressure and meet short deadlines Flexible multi-tasker with the ability to prioritize assignments Willing to do administrative and personal work as needed Requirements FL Real Estate Sales Associate Real Estate: 1 year Spanish & English required Marketing background or interest Reliable transportation Work 5 days per week including weekends Ability to read and write English & Spanish accurately Job Type: Full-time Experience: Customer Service: 1 year (Preferred) License/Certification: Florida Real Estate Sales Associate License (Required) Driver's License (Required)

Job DescriptionKey ResponsibilitiesExecutive Support ● Manage the CEO's calendar, inbox, and priorities; proactively anticipate scheduling conflicts and upcoming needs. ● Prepare and proofread presentations, investor decks, and board materials. ● Coordinate travel logistics, meeting agendas, and itineraries (domestic and international). ● Serve as point of contact between the CEO and key internal/external stakeholders, including board members, investors, and senior executives. ● Draft correspondence, reports, and summaries with precision and professionalism. ● Support special projects across multiple business entities. Personal & Household Support ● Coordinate personal travel, family events, and vacations. ● Oversee household vendors and contractors (e.g., electrical, landscaping, maintenance). ● Handle errands such as dry cleaning, grocery deliveries, and local appointments. ● Maintain household budgets, schedules, and contacts when needed. ● Manage online orders, reservations, and occasional property-related projects. Confidentiality & Discretion ● Manage all matters - personal and professional - with absolute discretion, judgment, and sensitivity. ● Anticipate needs and resolve issues proactively without needing step-by-step direction. Qualifications ● 7 + years of experience supporting a CEO, Founder, or C-Suite executive in a fast-paced, high-expectation environment. ● Strong proficiency with Microsoft Office, Google Workspace, and presentation tools (PowerPoint, Keynote, Canva preferred). ● Exceptional communication, writing, and organizational skills. ● Proven ability to manage multiple priorities with calm and efficiency. ● High level of emotional intelligence, professionalism, and confidentiality. ● Bachelor's degree preferred but not required; experience and discretion carry more weight. ● Local to South Florida with reliable transportation. Compensation & Benefits ● Salary: $110,000 - $120,000 base + bonus potential. ● Standard benefits package (medical, dental, PTO, and discretionary annual bonus). ● Opportunity to grow alongside a high-performing founder and be involved in both business and lifestyle management. Ideal Candidate Profile ● Polished yet approachable; equally comfortable in the boardroom or handling personal logistics. ● Entrepreneurial mindset - sees what needs to be done and does it. ● Comfortable with changing priorities and multiple active projects. ● Maintains absolute discretion and loyalty. ● Takes pride in enabling the CEO to focus on growth and strategy while keeping business and personal life running seamlessly.

Meet Guerra Wealth Advisors At Guerra Wealth Advisors, we're a fast-growing wealth management firm redefining how families experience retirement planning. Operated by two entrepreneurial brothers, led with precision, integrity, and excellence - both in business and in life. The President and CEO can only operate at full speed with a trusted partner managing the details. That's where you come in. Role: The Executive & Personal Assistant is the right hand to the Guerra family - a trusted partner who ensures business and personal operations run flawlessly. This is not a basic admin role. It's a high-impact, high-trust position supporting two executives who lead one of the top retirement planning firms in South Florida. You'll manage complex calendars, projects, and logistics across both professional and personal domains, ensuring every detail is handled before it's even requested. Your mission: create order, anticipate needs, and free up executive bandwidth so the Guerra brothers can focus on driving growth. If you're highly organized, great with technology, resourceful, calm under pressure, and thrive in an environment where excellence is the standard - this role is for you. Responsibilities: Manage complex calendars, meetings, and communication for the CEO and President. Serve as the central point of contact between executives, teams, and external partners. Anticipate needs, prepare executives for meetings, and ensure follow-through on all commitments. Maintain absolute confidentiality with all business and personal information. Oversee daily household and estate operations with precision, discretion, and initiative. Coordinate personal and family logistics - appointments, errands, travel, events, and household needs. Build and maintain trusted relationships with vendors, contractors, and service providers. Ensure all personal and professional environments are running efficiently and proactively. Track personal expenses, manage vendor payments, and coordinate financial documentation as needed. Support ongoing projects, purchases, and administrative tasks with accuracy and timeliness. Handle both quick-turn assignments and long-term initiatives with equal focus. Arrange detailed travel itineraries - flights, hotels, transfers, and agendas - for business and family trips. Plan and oversee personal and professional events, ensuring flawless execution. Maintain travel readiness for both executives and family members at all times. Adapt quickly to shifting priorities while maintaining composure and clarity. Identify inefficiencies and create better systems, tools, and workflows to improve daily operations. Represent the Guerra family with professionalism and discretion in every interaction. Requirements: 3+ years of experience supporting C-suite executives, business owners, or family offices. Proven ability to manage CRMs, complex calendars, logistics, and multiple priorities at once. Exceptional written and verbal communication skills. High emotional intelligence and discretion - trusted with sensitive information (NDA Required) Strong usage of technology and self-efficient with little direction to complete tasks Text-Based Communication Strong financial and administrative acumen. Proficiency in Google Workspace, Salesforce, Yahoo Mail, Office@Hand, and ChatGPT. Skilled at coordinating vendors, researching solutions, and managing online platforms. Resourceful self-starter who anticipates needs and executes independently. Calm, organized, and dependable - especially when things move fast. What we expect: Executives operate at peak efficiency with all administrative, personal, and logistical details handled seamlessly. Household and business systems run smoothly with minimal oversight. Travel, events, and projects are executed on time and on budget. The Guerra family experiences complete confidence that everything is under control. Schedule: Full-time, hybrid and on-site role based in Miami, FL Flexibility required for occasional evenings, weekends, or travel as needed. Compensation: $60,000-$75,000 total compensation potential Includes base salary plus opportunity for annual performance bonuses. Benefits: Competitive pay with annual bonus potential Paid personal days, national holidays, and birthday PTO 401(k) with company contributions Access to internal events and team experiences Laptop, printer, and professional tools provided Treated as a valued member of the internal leadership support team What We Value: At Guerra Wealth Advisors, we operate by five core values that guide everything we do: Always Be Learning - Growth is constant. Stay curious and improve relentlessly. Your Words Matter - Speak with clarity, honesty, and intent. All for One, One for All - No egos, no silos - just teamwork and shared accountability. Take Ownership - Own the outcome. Follow through and get it done. Do the Right Thing - Integrity first, always. If you take pride in excellence, thrive in high-trust environments, and love supporting leaders who move fast and think big - this is your opportunity. Apply today and become an indispensable part of the Guerra Family team.

Open Requirements for Person with Disability Role- Billing Executive Work Mode- Work from Office Interview Mode- Walk in Interview Experience- 3-5 Years Ctc- 4-6LPA Disability Type- Locomotor Disability, Low Vision, Hard of Hearing, Dwarfism, Muscular Dystrophy, Blood Disorder Job Description- 1. Prepare picking list and share with dispatch team 2. Prepare invoices for customer 3. Prepare report for billing as per management requirement 4. Ensure accounts teams has all up to date data Qualifications Diploma and B.E Additional Information All your information will be kept confidential according to EEO guidelines.

This position provides clerical and logistic support to the service center.? Process service orders, maintains parts, and logistic files, answers phones, generates and forwards service center reports, interfaces with suppliers and maintains office files.? Interface wtih all levels of management, team members, internal and external customers.? DUTIES AND RESPONSIBILITIES: Handle incoming calls Generate service orders for dispatch to technicians Post completed service orders from technicians and contractors Post shuttle sheets from drivers for units shuttled out Assist customers with merchandise follow up Generate daily, weekly, and monthly reports Daily follow up on warranty rejects Qualifications JOB REQUIREMENTS: Previous work experience in office environment Must be self starter and dependable Computer literate and working knowledge of Microsoft produts (Word, excel etc.?) Excellent phone and interpersonal skills Detail oriented and organized Decision making, problem solving ability Must be able to multi-task Must be able to work in a very fast paced environment Previous data entry experience

Job DescriptionBenefits: 401(k) Paid time off Wellness resources We are a Drug-Free Workplace. Seeking a Receptionist/Clerical/Accounting/Administrative Assistant for a fast-paced office environment. Candidate must be self-motivated. SUMMARY: This position provides a broad range of clerical, accounting, and administrative support services to the entire team. Compensation is negotiable depending on qualifications and experience. Responsibilities and Duties ESSENTIAL DUTIES AND RESPONSIBILITIES include but are not limited to: - Answer telephones in a prompt, professional manner and assist all customers. - Review, prioritize and direct incoming correspondence. - Compose and/or prepare general correspondence. - Schedule and coordinate meetings and appointments. - Assist in information gathering and data entry. - File, maintain and retrieve all files and records. - Maintain office supplies. - Facilitate general organization of office and filing systems. - Project coordination paperwork and follow-up. - Entering bills from vendors and sending invoices to customers. - Other duties as assigned. - Demonstrates continuous effort to improve operations, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service. Qualifications and Skills QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The candidate must be self-motivated and willing to work in a very fast-paced environment. The requirements listed are representative of the knowledge, skill, and/or ability required. EDUCATION AND/OR EXPERIENCE: - Must be proficient with a multitude of Microsoft Office applications including; Word, Excel, PowerPoint, and Outlook. - Must have a strong math background. - A plus if knows QuickBooks. OTHER SKILLS and ABILITIES: - Recognize and maintain confidentiality. - Good verbal and written communication skills. - Good interpersonal skills. - Good organizational skills. - Ability to prioritize and meet deadlines.

When you join LIM USA LIM (Leather in Motion) is a French group specialized in the design, manufacture, and distribution of luxury and high-performance horse-riding saddles renown all around the world. Today, it has about twenty subsidiaries based in Europe and North America. Its brands, DEVOUCOUX, CWD, and BUTET, are partners of the best international riders and at the cutting edge of technology, making LIM Group a saddler recognized worldwide. As a partner to many of the world's best riders, and due to increasing demands and activities, we are looking for a part time Accounting & Administrative Assistant in Wellington. What you'll be doing is... After being trained and directly reporting to the Accounting Supervisor , you will be in charge of (and not limited to): Prepare and submit tax filings, including Sales tax, 1099 and T4A. Open state tax account following hires in new States or nexus requirements. Execute income tax payments in alignment with CPA guidance. Validate sales teams cash advance requests and release for payment approval. Keep track of cash breakdowns and report to HR for payroll deduction processing. Review and approve expense reports in Notilus, ensuring documentation accuracy and compliance; as well as handle support inquiries from Sales teams. Act as the main point of contact for insurances, including claim follow-up. Handle various reports (ex: shipping cost, expenses) Skills & Qualifications Experience with Microsoft Excel and basic knowledge of accounting fundamentals One through three months of experience is required. Some analytical ability required in order to gather and interpret data in situations where the problems are somewhat complex. Requirements Schedule: 4 hour shifts : 9 am to 1pm 2pm to 6pm Monday to Friday Ability to commute/relocate: Wellington, FL 33414: Reliably commute or planning to relocate before starting work (Preferred) Education: High school or equivalent (Preferred) Experience: Knowledge of Excel and accounting fundamentals ( 1 to 3 months required) Compensation $20/hr Benefits 2.5 sick days 5 vacation days Salary Description $20/hr

As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties. Your Responsibilities: Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations, and new hires. Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner. Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager's review and approval. Maintains, updates, and coordinates resident information in computer database at a minimum monthly. Generates and provides this information to the Property Manager, Board of Directors, and valet desk. Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners. Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures. Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve. Sets up meetings for Board Approval process. Keeps packages updated with new memos and policies as required. Prepares any resident information packages that require Board approval, (i., e., Architectural Modification). Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons. Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. Maintains log for sales and cash purchases as needed. Follows safety procedures and maintains a safe work environment. Other duties as required. Skills & Qualifications: Associates degree with concentration in business preferred, or equivalent combination of education and experience. Three (3) to Five (5) plus years of related work experience. Computer literacy: Intermediate proficiency in Microsoft Windows software. Must possess strong administrative background. Strong working knowledge of customer service principles and practices. Excellent interpersonal, office management and communications skills. Self-starter with excellent communication, interpersonal and customer service and telephone skills. Physical Requirements: Physical demands include the ability to lift up to 50 lbs. Standing, sitting, walking and occasional climbing. Required to work at a personal computer for extended periods of time. Talking on the phone for extended periods of time. Ability to detect auditory and/or visual emergency alarms. Ability to work extended/flexible hours, weekend, and attend Board meetings as required. Driving when necessary. Additional Information Schedule: Monday-Friday 8:00am - 4:30pm What We Offer: As a full-time exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $19 -$23 per hour Disclaimer: The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.

Job DescriptionMeet Guerra Wealth Advisors At Guerra Wealth Advisors, we're a fast-growing wealth management firm redefining how families experience retirement planning. Operated by two entrepreneurial brothers, led with precision, integrity, and excellence - both in business and in life. The President and CEO can only operate at full speed with a trusted partner managing the details. That's where you come in. Role: The Executive & Personal Assistant is the right hand to the Guerra family - a trusted partner who ensures business and personal operations run flawlessly. This is not a basic admin role. It's a high-impact, high-trust position supporting two executives who lead one of the top retirement planning firms in South Florida. You'll manage complex calendars, projects, and logistics across both professional and personal domains, ensuring every detail is handled before it's even requested. Your mission: create order, anticipate needs, and free up executive bandwidth so the Guerra brothers can focus on driving growth. If you're highly organized, great with technology, resourceful, calm under pressure, and thrive in an environment where excellence is the standard - this role is for you. Responsibilities: Manage complex calendars, meetings, and communication for the CEO and President. Serve as the central point of contact between executives, teams, and external partners. Anticipate needs, prepare executives for meetings, and ensure follow-through on all commitments. Maintain absolute confidentiality with all business and personal information. Oversee daily household and estate operations with precision, discretion, and initiative. Coordinate personal and family logistics - appointments, errands, travel, events, and household needs. Build and maintain trusted relationships with vendors, contractors, and service providers. Ensure all personal and professional environments are running efficiently and proactively. Track personal expenses, manage vendor payments, and coordinate financial documentation as needed. Support ongoing projects, purchases, and administrative tasks with accuracy and timeliness. Handle both quick-turn assignments and long-term initiatives with equal focus. Arrange detailed travel itineraries - flights, hotels, transfers, and agendas - for business and family trips. Plan and oversee personal and professional events, ensuring flawless execution. Maintain travel readiness for both executives and family members at all times. Adapt quickly to shifting priorities while maintaining composure and clarity. Identify inefficiencies and create better systems, tools, and workflows to improve daily operations. Represent the Guerra family with professionalism and discretion in every interaction. Requirements: 3+ years of experience supporting C-suite executives, business owners, or family offices. Proven ability to manage CRMs, complex calendars, logistics, and multiple priorities at once. Exceptional written and verbal communication skills. High emotional intelligence and discretion - trusted with sensitive information (NDA Required) Strong usage of technology and self-efficient with little direction to complete tasks Text-Based Communication Strong financial and administrative acumen. Proficiency in Google Workspace, Salesforce, Yahoo Mail, Office@Hand, and ChatGPT. Skilled at coordinating vendors, researching solutions, and managing online platforms. Resourceful self-starter who anticipates needs and executes independently. Calm, organized, and dependable - especially when things move fast. What we expect: Executives operate at peak efficiency with all administrative, personal, and logistical details handled seamlessly. Household and business systems run smoothly with minimal oversight. Travel, events, and projects are executed on time and on budget. The Guerra family experiences complete confidence that everything is under control. Schedule: Full-time, hybrid and on-site role based in Miami, FL Flexibility required for occasional evenings, weekends, or travel as needed. Compensation: $60,000-$75,000 total compensation potential Includes base salary plus opportunity for annual performance bonuses. Benefits: Competitive pay with annual bonus potential Paid personal days, national holidays, and birthday PTO 401(k) with company contributions Access to internal events and team experiences Laptop, printer, and professional tools provided Treated as a valued member of the internal leadership support team What We Value: At Guerra Wealth Advisors, we operate by five core values that guide everything we do: Always Be Learning - Growth is constant. Stay curious and improve relentlessly. Your Words Matter - Speak with clarity, honesty, and intent. All for One, One for All - No egos, no silos - just teamwork and shared accountability. Take Ownership - Own the outcome. Follow through and get it done. Do the Right Thing - Integrity first, always. If you take pride in excellence, thrive in high-trust environments, and love supporting leaders who move fast and think big - this is your opportunity. Apply today and become an indispensable part of the Guerra Family team. Powered by JazzHR 5deeCVsyA9