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Administrative assistant jobs in Decatur, AL
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Redstone Federal Credit Union
Administrative assistant job in Huntsville, AL
SummaryAdministers and maintains the credit union's telecommunications systems, email communication systems, teams chat and collaboration, and ancillary systems; assists in evaluating and acquiring new communications technologies, equipment and systems; participates in day-to-day technical installation, troubleshooting and maintenance of systems to ensure effective and reliable service; and performs related duties as assigned or requested.Job DescriptionEssential Duties and Responsibilities Researches, configures, integrates, programs and tests Microsoft Teams, to include chat, collaboration, OneDrive, and SharePoint sites. Maintains the Microsoft Teams environment and work with groups, conditional access policies, to include working with departments to design the collaboration architecture. Installs, maintains, monitors, upgrades and repairs Exchange M365 email and telecommunications equipment and device hardware, systems and infrastructures; programs operating parameters; performs testing and documentation of operations and conditions. Receives and processes requests for new or enhanced telecommunications services including telephone moves, adds or changes, voice mail, and related hardware and software. Installs, maintains, monitors, upgrades and repairs Exchange M365 email and telecommunications equipment and device hardware, systems and infrastructures; programs operating parameters; performs testing and documentation of operations and conditions. Receives and processes requests for new or enhanced telecommunications services including telephone moves, adds or changes, voice mail, and related hardware and software. Researches, configures, integrates, programs and tests telecommunications equipment, networks, infrastructures and call centers, including voicemail system, cellular devices, Contact Center software and IVR system; coordinates and oversees installation of voice and data communications infrastructure cabling, trunk circuits and station wiring. Researches, configures, integrates, programs and tests Exchange M365, archiving, secure email, active sync, Outlook Web Access, and email filtering devices and applications; coordinates and oversees installation of all data communications related to electronic mail delivery. Maintains inventory of all telecommunications and Exchange email assets including physical inventory of hardware, software and peripherals and aging and retiring assets in inventory tracking systems. Oversees the development and maintenance of onsite and offsite backup and disaster recovery of telecommunications and email. Monitors telecommunications and email operations to identify performance and capacity issues; measures volume and performance of communication traffic; identifies utilization and performance issues; develops plans and implements new technologies and services to satisfy capacity and performance requirements. Programs and implements software changes in email, telecommunications system or voice mail; coordinates hardware and software requests with vendors; monitors and tracks vendor orders and contracts. Performs telecommunication and email system administration functions; adds applications, users and devices; identifies unauthorized access and potential security risks; participates in projects to enhance security operations. Company Wide Expectations Maintains a professional image and demeanor at all times, consistently demonstrating Credit Union RISE Values and adhering to the Code of Ethics. Delivers friendly, caring service to internal and external members. Complies with all applicable State, Federal and NCUA rules and regulations and all Credit Union policies and procedures. Follow all physical and online security procedures and maintain strict confidentiality of all member information. Completes all required regulatory and compliance training and maintains required knowledge of Credit Union products and services. Works scheduled hours and maintains punctuality. Performs other related duties as assigned or requested. EDUCATION/EXPERIENCE Minimum Qualifications To perform this job satisfactorily, an employee must be able to carry out each essential duty competently. The requirements listed below are representative of the education, experience, skills and abilities required. An equivalent combination of education and experience may be considered. Education Requirements Required - 4 Year / Bachelors Degree - Information Systems, Information Technology, Computer Science or a closely related field Experience Requirement Required - 5 Years - Responsible experience in the design, installation, maintenance and repair of communication systems, equipment, devices and facilities for a large, multi-site telecommunication and Exchange email systems with multiple end user sites. Required - 2 Years - Responsible experience in Microsoft Teams, to include collaboration, OneDrive, SharePoint sites, and conditional access policies. SKILLS/ABILITIES Principles, concepts, methods, techniques, operational requirements, standards, tools, materials and equipment used in support, troubleshooting, maintenance and repair of Exchange email and telecommunications systems. In-depth knowledge around Microsoft Teams and M365 environments. Operational and performance characteristics of communications equipment and the relationships among component parts of network, telecommunication, and email systems. Principles and theories of electricity, electronics and computer hardware design as they relate to operation, installation and maintenance of communication systems, facilities and equipment. Federal, state and local rules, regulations and guidelines applicable to communication systems. Current voice/data communication technologies Develop, implement and evaluate communications systems including telephone equipment, voice mail, interactive voice, electronic mail, and related systems and services. Evaluate user needs and apply technical principles and concepts to develop effective solutions. Troubleshoot and resolve communication equipment problems and failures. Effectively apply internal and external customer service practices and processes to meet quality service standards and achieve member satisfaction. Learn and apply information, on a wide range of Credit Union products, services and regulatory compliance requirements, in order to assess member situations and develop solutions. Resolve problems utilizing advanced knowledge and experience. Communicate in a professional manner and deliver information clearly and effectively. Actively listen to questions, opinions and ideas of others. Use tact and diplomacy in sensitive and confidential situations. Use correct English including spelling, grammar and punctuation. Operate computers and use business software and other standard office equipment. Understand and follow written and oral instructions. Set priorities and manage one's own time effectively. PHYSICAL DEMANDS Physical Demands Disclaimer The physical demands described here are representative of those that must be met by employees to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Requirements Intermittent standing, sitting, walking, bending and climbing. Using hands repetitively to handle, feel or operate computers and other standard office equipment. Reaching with hands and arms. Intermittent lifting and carrying up to 25 pounds. WORK ENVIRONMENT Work Environment Disclaimer An employee in this job will experience the following main work environments, others not listed may also be encountered on occasion; Work Environment Works in a typical technology office environment. Redstone Federal Credit Union is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status or status as an individual with disability. All qualified applicants will not be discriminated against on the basis of disability. We are proud to be a Drug-Free and Tobacco Free Workplace.$24k-28k yearly est. Auto-Apply 60d+ agoClass A -Southeast Regional -$1400-$1500 Weekly- 2 Weeks Out
Amanwithaplanservices
Administrative assistant job in Huntsville, AL
Please Read Entire Ad No Recent Grads No Recent Grads No SAP Drivers Hair Follicle Drug Screen Must have Clean Valid Class A CDL No Accidents or Incidents Within Past Year CDL Address Must Match hiring area No Sap Drivers-Hair Follicle Drug Screen 6 Months 53 ft Tractor Trailer exp within past year required or start as trainee Trainees (Less than 6 months 53' Tractor Trailer experience in past year) * No Recent Grads* Must 40-365 days after CDL school completion ($650 weekly flat rate during training (4-6 weeks OTR) depending on driver and verifiable experience ) South Eastern region not going any further north than OH/IN Drop & Hook, live load unload- No Touch Freight 1900-2100 Miles per week average $15 per stop .55 - .65 cpm based on exp $1400-$1500 Weekly Average Major Carrier, Nationwide Fleet W2+ Benefits, Late Model Freightliner Cascadias Automatic Please text What city you're in How much Tractor Trailer experience in past year What option you're interested in To ************ (Text Only) No Accidents or Incidents Within Past Year CDL Address Must Match hiring area No Sap Drivers-Hair Follicle Drug Screen Trainees (Less than 6 months exp) Welcomed * 40 days after CDL school completion NO RECENT GRADS$1.4k-1.5k weekly 60d+ agoExecutive Administrative Support Specialist - DAU South Region
Escalate Technologies
Administrative assistant job in Huntsville, AL
Description: Job Posting: Executive Administrative Support Specialist - DAU South Region Position Type: Full-Time | Hybrid (Onsite & Situational Telework) Salary Range: $60K to $70K Job Description: Escalate Technologies is seeking an experienced and highly professional Executive Administrative Support Specialist to provide direct support to the Dean, Associate Deans, and Senior Service Executive Director for the Defense Acquisition University (DAU) - South Region under the Educational Support Services (ESS) contract. This position requires exceptional organizational skills, strong communication abilities, and the capacity to work independently with sound judgment, diplomacy, and tact. This role supports high-level regional and enterprise functions, manages complex scheduling requirements, ensures accurate reporting, and coordinates communication and workflow across DAU-South's academic and operational activities. Location: DAU South Campus Huntsville, AL Key Responsibilities: Senior Leadership Administrative Support Serve as the primary liaison with the DAU President's Office and senior stakeholders. Retrieve, compile, and publish VIP and Significant Activity Reports. Draft, proofread, edit, and coordinate official internal and external correspondence. Schedule, Calendar & Facility Coordination Coordinate complex schedules across multiple leaders, faculty, and facility spaces. Manage virtual and in-person campus arrangements for meetings, workshops, and events. Records & Certification Management Manage records, including tracking and archiving faculty certification documents. Maintain and update the DAU-South online portal and related administrative systems. Travel & Financial Documentation Support Assist with the preparation and review of travel authorizations and vouchers. Support administrative requirements tied to budget tracking and documentation. Communication & Stakeholder Engagement Prepare and respond to phone and email communications on behalf of senior leaders. Direct inquiries, manage referrals, and ensure timely routing of sensitive information. Professional Development Tracking Coordinate and track faculty and staff professional development activities. Maintain documentation and reporting requirements for PD initiatives. Qualifications High school diploma or equivalent (ESS PWS §2.4). Proven experience supporting senior executives or organizational leaders. Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Excellent written and verbal communication skills with superb attention to detail. Ability to independently manage work, prioritize tasks, and handle sensitive information. Preferred Qualifications Experience supporting DoD, federal agencies, or academic programs. Experience coordinating complex calendars, executive correspondence, and events. Familiarity with DAU processes, government travel systems, or federal administrative protocols. Requirements:$60k-70k yearly 1d agoAdministrative Assistant
GE Aerospace
Administrative assistant job in Huntsville, AL
Summary: Enable the Executive Site Leader and site leadership team to deliver on SQDC priorities through proactive administrative, coordination, and communication support. This role emphasizes high integrity, stakeholder partnership, vendor relationship management, event/catering logistics, support for Employee Resource Groups (ERGs), and site employee engagement initiatives-reflecting our Behaviors of Respect for People, Continuous Improvement, and Customer-Driven execution. Job Description Responsibilities * Calendar, Meetings, and Cadences * Manage complex calendars; schedule and prepare materials for daily/weekly/monthly operating cadences and reviews. * Plan site visits and team events; arrange travel and expenses per policy. * Communication and Stakeholder Support * Draft, proof, and distribute executive communications and site-wide updates. * Serve as point of contact with internal/external stakeholders; triage and escalate as needed. * Relationship and Vendor Management * Manage vendor relationships and performance. Track vendor deliverables and drive timely follow-up and issue closure. * Catering and Event Support * Plan and execute on-site food vendors and catering. * Manage menus, dietary needs, headcounts, setup/breakdown, delivery timing, and reconciliation. * Ensure compliance with site safety, security, and food handling policies. * Employee Engagement Support * Support site employee engagement initiatives (recognition, milestones, wellness, culture, volunteer events). * Partner with HR, Communications, and Employee Resource Group leaders to align with site goals, budgets, and policies. * Procurement and Records * Process requisitions/POs; support basic budgeting/expense reports and records retention. * Confidentiality, Compliance, and Integrity * Handle sensitive information with discretion; uphold data privacy, export control, and ethics policies. Required Qualifications * Bachelor's degree (or high school diploma/GED with 6+ years in relevant administrative roles). * Experience supporting senior leaders in a fast-paced operations or manufacturing environment. * Strong organization, prioritization, and follow-through; adept at managing competing deadlines. * Excellent written and verbal communication; high integrity, professional judgment, and confidentiality. * Proficiency with Microsoft 365 (Outlook, Teams, PowerPoint, Excel) and collaboration tools. * Familiarity with basic lean concepts (standard work, action planning) and willingness to learn. Preferred Qualifications * Experience in aerospace/manufacturing operations. * Experience coordinating executive events, customer visits, ERG activities, employee engagement programs, and catering logistics. GE Aerospace offers comprehensive benefits and programs to support your health and, along with programs like HealthAhead, your physical, emotional, financial and social wellbeing. Healthcare benefits include medical, dental, vision, and prescription drug coverage; access to a Health Coach from GE Aerospace; and the Employee Assistance Program, which provides 24/7 confidential assessment, counseling and referral services. Retirement benefits include the GE Aerospace Retirement Savings Plan, a 401(k) savings plan with company matching contributions and company retirement contributions, as well as access to Fidelity resources and planning consultants. Other benefits include tuition assistance, adoption assistance, paid parental leave, disability insurance, life insurance, and paid time-off for vacation or illness. GE Aerospace (General Electric Company or the Company) and its affiliates each sponsor certain employee benefit plans or programs (i.e., is a "Sponsor"). Each Sponsor reserves the right to terminate, amend, suspend, replace or modify its benefit plans and programs at any time and for any reason, in its sole discretion. No individual has a vested right to any benefit under a Sponsor's welfare benefit plan or program. This document does not create a contract of employment with any individual. #LI-EDRICH This role requires access to U.S. export-controlled information. Therefore, employment will be contingent upon the ability to prove that you meet the status of a U.S. Person as one of the following: U.S. lawful permanent resident, U.S. Citizen, have been granted asylee or refugee status (i.e., a protected individual under the Immigration and Naturalization Act, 8 U.S.C. 1324b(a)(3)). Additional Information GE Aerospace offers a great work environment, professional development, challenging careers, and competitive compensation. GE Aerospace is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law. GE Aerospace will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable). Relocation Assistance Provided: No$38k-49k yearly est. Auto-Apply 3d agoJapanese-English Bilingual Interpreter & Administrative Assistant
1Powerconsulting
Administrative assistant job in Cullman, AL
Job Description Japanese-English Bilingual Interpreter & Administrative Assistant Salary range: $50K - $55K DOE FLSA Status: Non-Exempt They are seeking a highly motivated and detail-oriented Japanese-English Bilingual Interpreter & Administrative Assistant to support their team. The ideal candidate will provide interpretation and translation services while also handling general administrative tasks to ensure smooth office operations. Key Responsibilities: Interpretation & Translation Provide consecutive and/or simultaneous interpretation (Japanese English) for meetings, conferences, and business discussions. Assist in translating business documents, emails, reports, presentations, and other materials as needed. Facilitate communication between Japanese and English-speaking employees, clients, and stakeholders. Administrative Support Handle office correspondence, emails, and phone calls in both Japanese and English. Prepare and organize reports, presentations, and documentation. Coordinate travel arrangements, including booking flights, hotels, and transportation. Support HR-related tasks such as onboarding new employees, scheduling interviews, and maintaining employee records. Assist in general office operations, including ordering supplies, managing expenses, and maintaining files. Other Duties Participate in company events and activities as a liaison between Japanese and English-speaking employees. Assist with special projects and other tasks assigned by management. Qualifications & Skills: Fluent in both Japanese and English (spoken and written). Experience in interpretation and translation (business or technical setting preferred). Previous experience in an administrative or office support role is a plus. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational and multitasking skills. Excellent communication and interpersonal skills. Ability to work independently and as part of a team. Experience in a manufacturing or international business environment is a plus. Preferred Qualifications: Experience with Japanese corporate culture and business etiquette. Bachelor's degree.$50k-55k yearly 11d agoGeneral Resume Submission
DESE Research, Inc.
Administrative assistant job in Huntsville, AL
Job Description ? You may submit your resume through this process. Are you passionate about STEM related fields, such as Engineering, Software, Radar Systems, or Cyber Security? If so, we may be a company for you. Recent college graduates, interns and experienced professionals are encouraged to submit your resume to join our talent community. Now is the time to connect with DESE Research. In our digital world, we understand the need to connect. So, follow us on LinkedIn, and Facebook to stay up to date on current events with DESE. We encourage you to review current job postings and apply accordingly to a specific position of interest. Important Submission Disclaimer: Resumes submitted through this General Resume Submission process are not considered applicants for a specific job opening or job solicitation/posting. A resume submitted through this process will be considered a general resume submission joining our talent pool. When you are ready to apply for a specific job opening/position, please see that specific job opening and apply accordingly to complete the application process. As part of our general interest resume submission/review process, should your resume be selected for review, you will be contacted to gauge current interest and to initiate the complete applicant process (if you have not already completed it) for a specific job opening. Job Posted by ApplicantPro$24k-31k yearly est. 28d agoOperations Assistant - AL (Huntsville, Auburn, Mobile, Birmingham, Montgomery)
Uniuni Logistics
Administrative assistant job in Huntsville, AL
This position is available in multiple Alabama locations: Huntsville, Auburn, Mobile, Birmingham and Montgomery Who Are We? As Canada's leading e-commerce delivery provider, UniUni is committed to growing a sustainable business for the communities it serves and enriching employee experience to propelling influential expansion in North America. With a people-driven mindset, UniUni was born in 2019 to ensure every industry loves e-commerce shipments. Why UniUni? We care about our people. At UniUni, we support our employees by valuing both lateral moves and vertical promotions. We know you are not only seeking a job but a career to pursue. A rewarding career at UniUni means doing what you love, we build up your skills. We encourage passionate, motivated people to be part of our success story in making one of Canada's best courier companies even better by applying online today. Requirements Responsibilities Supports the Operations Manager in team development and works with staff at other levels to ensure an efficient workflow and smooth communication to achieve the team's success Follows standard operating procedures established by management Receives, inspects, handles, and stocks inbound products Receives returns, counts and confirms quantities, determines the condition and completes paperwork Assigns delivery tasks to delivery drivers according to the volume of goods in the warehouse Shares knowledge with other branches and headquarters on effective practices, competitive intelligence, business opportunities and needs Interacts with customers and suppliers, answer questions, and resolving issues Tracks and reporting on operational performance Maintains policy and procedure documents Optimizes operational processes and procedures for maximum efficiency while maintaining quality standards Assists with the implementation of new processes and procedures Qualifications Bachelor's degree preferred. Must be Bilingual in either Spanish or Mandarin Ability to analyze and improve operational processes Strong people management and organizational skills Excellent communication skills, both written and verbal Strong problem-solving and time management skills Benefits 401(k) Dental insurance Health insurance Paid time off Parental leave Tuition reimbursement Vision insurance 19-25/hour Relocation Package H1B Sponsorship Morning shift 6:30AM-3:30PM Night shift 6pm-2:30am$27k-36k yearly est. Auto-Apply 60d+ agoSecretary II, III - MSFC
Fedsync
Administrative assistant job in Huntsville, AL
Since our inception, FedSync has been driven by the core values of Accountability, Integrity, Teamwork, Value, Innovation, and Quality. These values define who we are. Our vision is to partner with the brightest, most forward-thinking individuals to deliver solutions that anticipate the needs of tomorrow. Our mission is to provide the federal government with innovative and proven solutions, equipping them with the tools and talent necessary to meet future challenges. At FedSync, people matter - both to us and to our clients. Position Overview: FedSync is seeking multiple qualified General Clerks/Secretaries (Levels II & III) to provide general office support services at NASA. We are looking for proactive and detail-oriented individuals who can work independently with minimal supervision, maintaining strong relationships with supervisors and staff. The ideal candidate will have a solid understanding of office procedures, organizational programs, and relevant software tools. Key Responsibilities: Manage incoming calls and correspondence Schedule appointments and maintain calendars Greet and assist visitors Coordinate meetings, teleconferences, and conference room bookings Disseminate information and manage document flow Order office supplies and manage inventory Handle copying, faxing, graphic requests, and photo services Maintain records and data management systems Support desktop processing and correspondence tracking Coordinate travel arrangements and manage time and labor collection Assist with property and move coordination Facilitate training and special event coordination Qualifications: Education: High School Diploma (required) Experience: General Clerk II: 1-2 years of office experience or equivalent General Clerk III: 2-4 years of office experience or equivalent Preferred Qualifications: Experience working with NASA or related contracts Active NASA badge is a plus Strong verbal and written communication skills Additional Requirements: Ability to lift and move 20+ lbs Must pass background checks and drug screening FedSync is an Equal Opportunity Employer: We do not discriminate based on race, color, religion, sex, gender, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors. Acceptable background check including criminal history background check and drug screen.$25k-39k yearly est. 60d+ agoCLN Department Assistant, Valley Women's Center, FT
HH Health System
Administrative assistant job in Athens, AL
Performs daily operations of the scheduling and front office duties. Major emphasis is placed on professionalism in appearance and approach to communications for all our customers. Main functions include the reception of patients, visitors, and others at the front window, scheduling for diagnostic Radiology Services, maintain proper chart-management/storage in conjunction with Medical Record's standards. Qualifications HS/GED required. Minimum of two years administrative experience preferably in a medical setting. About Us Our Mission: Be the Difference Our Vision: Excellence Always Our Values: Safety, Compassion, Innovation & Excellence Benefits: We are committed to providing competitive benefits. Our benefits package for eligible employees includes medical, dental, vision, life insurance, flexible spending; short term and long term disability; several retirement account options with 401K organization match; tuition assistance; student loan reimbursement; On-site training and education opportunities; Employee Discounts to phone providers, local restaurants, tickets to shows, apartment application and much more!$31k-47k yearly est. Auto-Apply 3d agoGeneral Resume Submission
Wavelink Inc.
Administrative assistant job in Huntsville, AL
Please use this posting to submit your resume for positions not posted or for consideration for future positions. WaveLink Overview: WaveLink, Inc. (WLI) is an expanding, woman-owned small business based in Huntsville, Alabama providing sensors engineering, aircraft integration & interoperability, acquisition lifecycle management, and cyber security support to the U.S. Army. WLI provides a comprehensive benefit package, with competitive salaries in a proactive, employee-oriented work environment. Primary Location: Huntsville, Alabama Clearance Level: Ability to obtain and maintain clearance.$20k-27k yearly est. Auto-Apply 60d+ agoGeneral Resume Submission
Wavelink Incorporated
Administrative assistant job in Huntsville, AL
Please use this posting to submit your resume for positions not posted or for consideration for future positions. WaveLink Overview: WaveLink, Inc. (WLI) is an expanding, woman-owned small business based in Huntsville, Alabama providing sensors engineering, aircraft integration & interoperability, acquisition lifecycle management, and cyber security support to the U.S. Army. WLI provides a comprehensive benefit package, with competitive salaries in a proactive, employee-oriented work environment. Primary Location: Huntsville, Alabama Clearance Level: Ability to obtain and maintain clearance.$20k-27k yearly est. 60d+ agoGeneral Resume Submission
Relogic Research
Administrative assistant job in Huntsville, AL
Submit Your Information for Future Opportunities Don't see the right position for you? Submit your resume using the apply now link. All submissions and inquiries are confidential. ReLogic Research, Inc.'s policy is to ensure equal employment opportunity without discrimination or harassment based on race, color, religion, sex (including pregnancy or childbirth), national origin, age, citizenship, disability, military obligation, or any other characteristic protected by law. In cases of disability, ReLogic follows the Americans with Disability Act (ADA). ReLogic prohibits and does not tolerate discrimination or harassment. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.$20k-27k yearly est. 60d+ agoAdministrative Assistant
Consolidated Safety Services
Administrative assistant job in Huntsville, AL
CSS is seeking a dedicated Administrative Assistant to support the smooth and efficient operation of daily office and administrative functions. We are a diverse team of collaborators, doers, and problem-solvers committed to a culture of safety and excellence. This role directly impacts the mission of enabling safe and repeatable spaceflight, contributing to Blue Origin's vision of millions of people living and working in space for the benefit of Earth. Passion for our mission and vision is required. The ideal candidate is proactive, service-oriented, and equipped with strong organizational and customer service skills. This individual will support internal teams, external visitors, and overall office operations in a fast-paced environment. Attention to detail, professionalism, and the ability to work independently are critical to success. Work Schedule: 6:00 AM - 3:30 PM, Monday-Friday. Telework is not available. Responsibilities: Customer Service & Reception * Provide exceptional internal and external customer service. * Greet, announce, and assist clients, applicants, employees, and visitors. * Manage and verify all visitors while adhering to company security and safety protocols. * Maintain a clean, professional reception area, conference rooms, and other common spaces. Administrative & Operational Support * Perform general administrative duties that may change daily. * Assist with scheduling, preparing, and setting up meeting and conference rooms. * Coordinate catering and meeting/event setup as needed. * Print badges and tool chits for employees and contractors; manage badging protocols. * Coordinate and assist with new hire onboarding activities. * Provide administrative support to the admin team and other business units as needed. * Serve as a main point of contact for facility and operational needs. * Request building, maintenance, and housekeeping services as needed. * Provide stock for office centers and kitchens around campus; inventory and replenish office and kitchen supplies. Projects * Work independently on projects from conception to completion. * Support tasks such as setting up office workspaces, conference rooms, internal communications, customer meetings, procurement of office items, and other ad hoc operational projects. * Maintain understanding and adherence to Administrative Operation Directives. Required * 3-5 years of experience in administrative, reception, customer service, concierge, hospitality, or similar roles. * Strong work ethic with the ability to multitask, prioritize, and adapt in a fast-paced environment. * High level of integrity, confidentiality, and business professionalism. * Strong oral and written communication skills with positive, professional behavior. * Intermediate Microsoft Office skills (Word, Excel, Outlook, Teams). * Ability to earn trust, build positive relationships, and contribute to a culture of inclusion. * Ability to lift up to 25 lbs. * Valid driver's license. * Ability to work a minimum 40-hour week; overtime or weekends may be needed as mission requires. Desired * Associate's or bachelor's degree preferred. * Experience with visitor management, security, and badging systems. * Strong problem-solving abilities and willingness to learn. * Self-starter with a bias for action. * Exceptional attention to detail and accuracy. * Excellent organizational skills. * Foreign language proficiency (Spanish preferred). At CSS, we are committed to fostering an inclusive and merit-based workplace. We provide equal employment opportunities to all individuals, ensuring that hiring and employment decisions are based on qualifications, skills, and performance. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.$25k-34k yearly est. 24d agoAdministrative Assistant
Security Finance
Administrative assistant job in Huntsville, AL
Do you take pride in having exceptional communication and decision-making skills? Are you comfortable providing noteworthy customer service and building relationships along the way? Your skills could be used to work hand in hand in assisting our customers. With this role, you will have the opportunity to help them through their automobile financing needs both over the phone and in person. If you are ready to make a difference, join an enthusiastic team and start a lifelong career, “Come Begin Your Story” as Administrative Assistant! Professional Financial Services (PFS) has been purchasing retail installment contracts for new and used automobiles, trucks and motorcycles originated by franchise and independent vehicle dealers since 1995. We have branches in 12 different states. You'll know you are a successful Administrative Assistant when you: Provide excellent customer and dealer service Maintain insurance filing and record-keeping systems Receive loan payments and posts to customer accounts Maintain cash drawer accuracy and security Prepare and submit office bank deposits and checkbook transactions Prepare and assemble reports for branch record-keeping Perform collection activities on delinquent accounts when needed You could be a great addition as Administrative Assistant if you have: Previous Administrative Assistant and/or Office Manager experience Previous loan processing experience Previous payment processing experience Previous loan documentation and verification experience Keep in mind that we provide: An EXCELLENT benefits bundle that includes medical insurance (minimal cost to the employee), dental, vision, life insurance, short-and long-term disability, profit sharing, 401k with company matching, and paid sick, holiday, and vacation time. Monthly Bonus Potential - You have the ability to earn a monthly bonus when your team meets your Company set goals! Community Service - As a company, we are pro-active members of the community. We make ongoing contributions to charities, local food banks, educational institutions and more. Growth Potential- We believe in fostering our employees' talents and providing a pathway for their individual career story. TOP-of-the-line training that includes hands-on training, online training, and new hire class orientation. We are committed to helping you build a solid foundation and do your job to the best of your abilities. Come Begin Your Story! Apply Today!$24k-34k yearly est. Auto-Apply 31d agoAdministrative Assistant II
Ignite
Administrative assistant job in Huntsville, AL
Ignite has an established reputation that each direct employee working in support of a customer and each member of the corporate staff seeking to enable the employee in the field, provides the highest quality of service. Employee owners of Ignite seek to promote this legacy of quality through hiring practices, daily actions, and future development. Founded in 2001, Ignite has enjoyed steady growth and has been listed in Inc. Magazine's Top 100 fastest growing aero-defense service firms. As a minority owned ESOP, Ignite's corporate growth is rooted in the cultivation and retention of shared success among its entire team. Ignite is an ISO 9001:2008 certified Service-Disabled Veteran-Owned Small Business (SDVOSB) headquartered in Huntsville, AL. By design, Ignite is a provider of professional services to customers in educational, federal, and commercial industries and in every action seeks to be the preeminent provider within this business space . Ignite upholds our values of competency, collaboration, innovation, reliability, and results through everything we do. Job Description Ignite is currently recruiting for an Administrative Assistant II to support our efforts within the Missile Defense Agency (MDA). This position(s) will be full-time and within a long-term contract. Duties may include, but are not limited to: General Administrative Support, Access Control, Travel Support, Correspondence Support, Calendar Management, Meeting Support, Policy and Guidance Communication, Training and Education Monitoring, Staff In-Processing, and Command Suite Reception Support. Qualifications Capable of providing mid-executive level (O-6 military, GS-15 civilian or below), and/or general administrative support in all facets of administration. Works as a member of teams and assists with solving complex problems. Ability to work independently and have experience with DoD support. The ideal candidate will have: - 5 years of experience providing administrative support to Defense Agencies or similar experience. Required Education: - An AA/AS/AAS degree and 3 years of experience may be substituted Additional Information - Must have or the ability to obtain a DoD security clearance - Must work on-site at location$23k-32k yearly est. 11h agoDentistry Assistant
Divine Expressions Family Dentistry
Administrative assistant job in Madison, AL
Our fun and friendly team at Divine Expressions Family Dentistry is seeking a full-time Dentistry Assistant to join our dynamic Madison, AL practice and support our community's oral health and well-being. If you're a positive, driven, and patient-centric individual, this could be the perfect opportunity for you! As a Dentistry Assistant, you have the opportunity to expand your knowledge, develop your talents, and build a long-term career. You earn $15.00 - $22.00/hour and receive wonderful benefits, such as medical, life, a 401(k), short- and long-term disability, and bonuses. If you're interested in a position where every day brings new challenges and opportunities to make a positive impact on others, apply now! WHAT SETS US APART At Divine Expressions Family Dentistry, our culture revolves around delivering exceptional care and extraordinary customer service. Our mission is to provide the highest quality general, cosmetic, and reconstructive dental care. We love delivering the very best results for our patients, and this passion is evident in everything we do. Our team loves the rewarding nature of the work, and we are committed to supporting each other just as much as we support our patients. We lift each other up, help each other grow, and invest in the next generation of dental leaders. Come join our family-oriented environment to start loving what you do and who you do it with! YOUR DAY Your typical work schedule is Monday - Friday. In this position, you step into a role where you make a real difference in the lives of our patients. Your day-to-day responsibilities include assisting our dentist during various dental procedures and ensuring our patients have positive experiences with us. This may involve sterilizing instruments, setting up exam rooms, and escorting patients to the right area. You also help take X-rays and present treatment options. Your passion for dentistry and commitment to excellence are appreciated and celebrated here! REQUIREMENTS Our ideal candidate has professional dental experience, CPR certification, and X-ray certification. However, candidates who display a strong desire to grow and a motivation to excel may be considered. You just need to meet the following criteria: High school diploma or equivalent is required 1 year of experience as a Dental Assistant is required Willingness to enroll in continuing education courses and develop your skills Pleasant attitude, strong communication skills, and a team spirit Having an RDA Certification is preferred, but not required. ARE YOU READY FOR THIS EXCITING OPPORTUNITY? So, what do you think? If you can meet these requirements and perform this job as described above, we would be happy to have you as part of our team! Apply today!$15-22 hourly 43d agoContract Administrative Assistant
Revenued Albania
Administrative assistant job in Triana, AL
Revenued Albania is the rapidly expanding Tirana branch of Revenued, LLC, a fintech company founded by leaders in the U.S. alternative small business financing industry. Since Revenued Albania's start, we have been committed to offering top-tier talent opportunities in Sales, Customer Service, Debt Collection, Legal Services, Underwriting, Marketing, Data Science, and Technology. At Revenued Albania, we not only attract exceptional talent but also provide competitive compensation and benefits, including private medical insurance, ongoing training, performance bonuses, transportation, and real opportunities for career growth. Our modern offices are located in the ETC Business Center, featuring sweeping views of Tirana, with convenient access to an attached shopping mall, food court, bars, and more. Join us and become part of a thriving fintech company, where you can work alongside ambitious, career-driven professionals. Don't miss your chance to grow with us! We are looking for Contract Administrative Assistants to join our sales team. In this role, you will support the sales team by following up on missing documents, preparing contracts, and any necessary follow-up. Working hours 4:00 pm -12:00 am Job Duties and Responsibilities: Prepare contracts for deals and review them to ensure complete accuracy of the information needed and included in the contracts. Follow up with the Sales team regarding missing stips, as needed. Communicate with the underwriting team to correctly follow up on deals. Follow up with the sales team on the status of their deals and assist with any necessary items or information to move forward on the deal. Closely reviewing contract documents for accuracy. Preparing and distributing contract documents for execution. Reviewing incoming and outgoing correspondence. Maintaining and organizing physical and electronic contract files. May be required to perform other tasks and duties reasonably related to job responsibilities. Experience/Knowledge, Skills & Abilities C1 Proficiency in both written and spoken English. Associate's degree or college degree preferred. A high school diploma or equivalent is required. Previous experience supporting a sales team is a plus. Skilled at multitasking and able to coordinate, organize, prioritize, and execute responsibilities in the face of conflicting priorities, deadlines, and unexpected situations. Effective time management and problem-solving skills. Knowledge of the Microsoft Office suite, especially on Word and Excel. Knowledge of Salesforce systems and other CRM is desirable. Strong interpersonal and relationship-building skills. Strong phone presence and work ethics are mandatory. Comfortable with routinely shifting demands. 2-3 years of clerical, secretarial, or office experience is preferred. Collaboration skills are a must. An attentive and keen eye for detail. Quick learner. We thank you for your interest in career opportunities with Revenued. Due to the high volume, only those candidates selected for an interview will be contacted.$31k-40k yearly est. 32d agoAdministrative Assistant
Servpro of Limestone and Lawrence Counties
Administrative assistant job in Athens, AL
Job DescriptionBenefits: 401(k) matching Bonus based on performance Competitive salary Dental insurance Health insurance Opportunity for advancement Paid time off Vision insurance Servpro of Limestone & Lawrence Counties/Decatur is hiring an Administrative Assistant! Pay Rate $16 an hour based on experience (with the opportunity for raises and even salary positions based on work quality). Benefits Medical, Dental, and vision Insurance provided through BCBS of Alabama ( Servpro of Limestone & Lawrence Counties/Decatur covers half the cost of employee insurance ) 401k option provided through VOYA. Servpro will match employee contributions dollar-for-dollar up to 4% As an Administrative Assistant, you would be asked to assist office teammates and all customers by handling office tasks, providing polite and professional assistance via phone and e-mail, and generally being a helpful and positive presence in the workplace. Key Responsibilities Perform fundamental daily administrative tasks to assist the office team Coordinate crew and job scheduling Perform detailed and accurate data entry Assist other departments, as needed Position Requirements High school diploma/GED (preferred) Must be knowledgeable in Microsoft Office Attention to detail and problem-solving skills Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task Skills/Physical Demands/Competencies This is a role in a fast-paced office environment. Some filing is required which would require the ability to lift files, open filing cabinets, and bending or standing as necessary. Ability to successfully complete a background check subject to applicable law Each SERVPRO Franchise is Independently Owned and Operated. All employees of a SERVPRO Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated Servpro Franchise. Servpro Franchise employees are not employed by, jointly employed by, agents of or under the supervision or control of Servpro Industries, LLC or Servpro Franchisor, LLC (the Franchisor), in any manner whatsoever. All Sample Forms provided by Servpro Industries to Servpro Franchises should be reviewed and approved by the Franchises attorney for compliance with Federal, State and Local laws. All Sample Forms are provided for informational purposes and Servpro Franchises may choose whether or not to use them.$16 hourly 9d agoLending Assistant
River Bank & Trust
Administrative assistant job in Huntsville, AL
Job Description Lending Assistant FLSA Status: Non-Exempt (Hourly) RB&T Mission Statement: As a trusted partner and friend, River Bank & Trust helps our neighbors and the businesses in our communities to reach their financial goals. Position Summary: The Lending Assistant will assist the Relationship Managers with the processing of both consumer and commercial loan requests, while providing customer support to existing customers. Essential Duties and Responsibilities: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The essential functions include, but are not limited to the following: Must be able to efficiently identify all of the customer's needs and excel in referring other products within all of the other lines of business that the bank may offer. This will be done by maintaining knowledge of both personal and business products. Assuring customer service is top priority whether internally or externally; treating customers and employees professionally, with courtesy and respect Provide superior customer service by resolving issues and providing accurate and timely information. Initial gathering of required information for documentation for loans to ensure timely closings Process loan payments, payoffs and requested draws Follow up on past due loans occasionally and clear technical exceptions in a timely manner Order title work, flood searches, UCC searches, and credit reports, and be able to interpret the reporting results Request collateral valuation through internal or external sources Package closed loans to ensure a complete set of documents and supporting information Work with various professionals to facilitate document prep and loan closing (title companies, attorneys, environmental agencies, etc.) Be familiar with and follow applicable policies and procedures Prepare necessary reports for Relationship Managers and management as requested Occasionally may assist the Customer Service Representatives with the opening /closing of consumer and commercial accounts Minimum Qualifications: High School diploma or equivalent 1-2 years of Lending Assistant or Customer Service Representative experience preferred Skills, Abilities & Expectations: Stay familiar with and follow policy and procedures. Support Management's decisions and goals in a positive, professional manner. Stay abreast of regulatory requirements and complete annual compliance training applicable to the position Ability to apply general accounting knowledge processes (debits, credits, balancing) Assuring customer service is top priority whether internally or externally; treating customers and employees professionally, with courtesy and respect Ability to work in a fast-paced team environment, handle multiple tasks, and prioritize work Detail oriented and organized Excellent interpersonal and communication skills Integrity, discretion, and respect for confidential information are absolutely essential Willingness to adapt to change Work within a variety of different software and web applications Able to prioritize duties and effectively manage time Analytical and problem-solving skills Attend work on a regular basis, on time, and withstand varying degrees of stress Excellent interpersonal and communication skills Maintaining a professional, business-like appearance and demeanor Proficiency in Microsoft Office products to include: Word, Excel, and Outlook Physical Demands: This employee will occasionally lift and/or move up to 25 pounds. The employee will regularly sit; talk; hear; and use hands to finger, handle or feel. The employee will occasionally stand; walk; reach with hands and arms; climb and balance; and stoop, kneel, crouch, or crawl. Special vision requirements include close, distant, and peripheral vision; depth perception; and the ability to adjust focus. The noise level in the work environment is usually moderate. The work environment and physical demands are those of a standard retail branch setting. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. Disclaimer: The above information has been designed to indicate the general nature and level of work performed within this job. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to the job. Incumbent must attend work on a regular basis, on time, and withstand varying degrees of stress. This position description describes the minimum selection requirements to qualify for the position. Promotion and other employment decisions are based on employer needs, being in good standing, fully competent performance, and other non-discriminatory subjects.$22k-39k yearly est. 23d agoLending Assistant
River Financial Corporation
Administrative assistant job in Huntsville, AL
FLSA Status: Non-Exempt (Hourly) RB&T Mission Statement: As a trusted partner and friend, River Bank & Trust helps our neighbors and the businesses in our communities to reach their financial goals. The Lending Assistant will assist the Relationship Managers with the processing of both consumer and commercial loan requests, while providing customer support to existing customers. Essential Duties and Responsibilities: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The essential functions include, but are not limited to the following: * Must be able to efficiently identify all of the customer's needs and excel in referring other products within all of the other lines of business that the bank may offer. This will be done by maintaining knowledge of both personal and business products. * Assuring customer service is top priority whether internally or externally; treating customers and employees professionally, with courtesy and respect * Provide superior customer service by resolving issues and providing accurate and timely information. * Initial gathering of required information for documentation for loans to ensure timely closings * Process loan payments, payoffs and requested draws * Follow up on past due loans occasionally and clear technical exceptions in a timely manner * Order title work, flood searches, UCC searches, and credit reports, and be able to interpret the reporting results * Request collateral valuation through internal or external sources * Package closed loans to ensure a complete set of documents and supporting information * Work with various professionals to facilitate document prep and loan closing (title companies, attorneys, environmental agencies, etc.) * Be familiar with and follow applicable policies and procedures * Prepare necessary reports for Relationship Managers and management as requested * Occasionally may assist the Customer Service Representatives with the opening /closing of consumer and commercial accounts Minimum Qualifications: * High School diploma or equivalent * 1-2 years of Lending Assistant or Customer Service Representative experience preferred Skills, Abilities & Expectations: * Stay familiar with and follow policy and procedures. * Support Management's decisions and goals in a positive, professional manner. * Stay abreast of regulatory requirements and complete annual compliance training applicable to the position * Ability to apply general accounting knowledge processes (debits, credits, balancing) * Assuring customer service is top priority whether internally or externally; treating customers and employees professionally, with courtesy and respect * Ability to work in a fast-paced team environment, handle multiple tasks, and prioritize work * Detail oriented and organized * Excellent interpersonal and communication skills * Integrity, discretion, and respect for confidential information are absolutely essential * Willingness to adapt to change * Work within a variety of different software and web applications * Able to prioritize duties and effectively manage time * Analytical and problem-solving skills * Attend work on a regular basis, on time, and withstand varying degrees of stress * Excellent interpersonal and communication skills * Maintaining a professional, business-like appearance and demeanor * Proficiency in Microsoft Office products to include: Word, Excel, and Outlook Physical Demands: This employee will occasionally lift and/or move up to 25 pounds. The employee will regularly sit; talk; hear; and use hands to finger, handle or feel. The employee will occasionally stand; walk; reach with hands and arms; climb and balance; and stoop, kneel, crouch, or crawl. Special vision requirements include close, distant, and peripheral vision; depth perception; and the ability to adjust focus. The noise level in the work environment is usually moderate. The work environment and physical demands are those of a standard retail branch setting. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. Disclaimer: The above information has been designed to indicate the general nature and level of work performed within this job. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to the job. Incumbent must attend work on a regular basis, on time, and withstand varying degrees of stress. This position description describes the minimum selection requirements to qualify for the position. Promotion and other employment decisions are based on employer needs, being in good standing, fully competent performance, and other non-discriminatory subjects.$22k-29k yearly est. 52d ago
Learn more about administrative assistant jobs
How much does an administrative assistant earn in Decatur, AL?
The average administrative assistant in Decatur, AL earns between $22,000 and $39,000 annually. This compares to the national average administrative assistant range of $26,000 to $46,000.
Average administrative assistant salary in Decatur, AL
$29,000
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