Administrative assistant jobs in Delaware

Job Description We are looking for a forward-thinking, highly motivated, talented individual to work alongside our CEO! This person is deeply committed to top-notch customer service, exemplifying the 3 C's: Care, Commitment, and Communication. The right candidate will be assertive, organized, detailed, ambitious, confident, goal-driven, and results-oriented. A love for problem-solving and "thinking outside of the box" is a must! If this job sounds like a match for you, we must speak with you today! The right person will do anything to help move the team forward and will proactively take things off the CEO's plate. Compensation & Benefits: Base Salary $60,000 - $75,000 Bonus opportunities Paid time off (PTO) Long-term growth potential within the organization Compensation: $60,000 - $75,000 base salary range Responsibilities: Manage electronic signature and filing programs. Coordinate client communication and listings. Negotiate contracts and address agent inquiries. Ensure completeness of documentation for all files. Initiate workflows and manage prospecting lists. Assist in client communication automation and mailers. Coordinate calendar bookings for clients and team meetings. Assist with showing preparation and agent research. Provide after-hours support as needed. Coordinate all listing and pending submissions for processing by company administrators. Schedule photography sessions and courier services for signage and lock boxes. Address team inquiries regarding various platforms, contracts, and MLS procedures. Provide proactive problem-solving and troubleshooting support. Maintain awareness of deadlines and communicate reminders to the team. Organize and schedule team events. Facilitate workflows and action plans within the CRM system. Manage lead assignments and updates as necessary. Maintain and update resources in the team's Google Drive. Assist in onboarding and offboarding procedures for team members. Support tracking of pending and closing numbers for the team. Qualifications: Real estate experience required, but open to applicants with mortgage, title, or related industry knowledge as well! Management experience is a plus! Exceptional organizational skills with meticulous attention to detail and follow-through. Outstanding verbal and written communication skills, with a professional and personable tone. Ability to manage competing priorities, adapt quickly, and maintain composure under pressure. Proactive problem-solver with sound judgment and the ability to anticipate needs. Service-minded, resourceful, and committed to upholding a high standard of excellence. Confident working with driven, high-performing individuals and maintaining accountability. Tech-savvy and highly proficient in Google Workspace (Docs, Sheets, Calendar, Drive) and CRM tools. About Company We are a top-ranking real estate team in the Middletown area, known for our commitment to excellence and exceeding expectations. If this sounds like you, reach out and apply today!

Design &Template Administrator Sobieski New Homes of Newark, DE is looking to hire a full-time Design &Template Administrator for Plumbing. Are you interested in a career with a growing company and supportive team? The Design & Template Administrator earns a competitive salary depending on experience. We also offer excellent benefits, including a comprehensive benefits package, paid vacation and holidays, a 401(k) plan, free training, and a flexible work schedule. If this sounds like the right opportunity in new construction for you, apply today! ABOUT SOBIESKI NEW HOMES Sobieski New Homes, a division of J. F. Sobieski Mechanical Contractors, is part of an $100 million mechanical contracting company that provides premier construction services to Delaware, South Eastern PA, Cecil County, MD and Richmond, VA markets. We partner with national and local builders for HVAC, sheet metal, and plumbing Installation for residential new construction. We believe in three core values that have made our company successful: integrity in every decision we make, treating all team members like family, and courage to always make the right decisions. By putting an emphasis on these core values, we have been able to create strong, lasting relationships with our customers. We acknowledge and value the talents and hard work of our team. Due to their dedication, we proudly offer great pay and benefits. We work as a team with the combined goal to grow as a home services company and into experienced professionals. Which is why we offer expert in-house consultation services as well as unlimited earning potential and career advancement opportunities. A DAY IN THE LIFE OF A DESIGN & TEMPLATE ADMINISTRATOR As a Design & Template Administrator, you will work to support the Sobieski Residential New Construction business unit, the largest revenue-generating division within the Sobieski Group of Companies. This role is an essential part of the pre-construction team and will focus primarily on plumbing template management, material accuracy, and design support. Candidates with plumbing experience will have the opportunity to expand their technical skills, including CAD training, while contributing directly to project efficiency and field success. This position offers strong growth potential in a fast-paced, collaborative environment. The Ideal person will have experience with plumbing installs and or material take-offs. Our process is automated and computer knowledge is critical to performing the functions of this job. Under excellent leadership, you are inspired to take pride in your work, and ensure the templates are accurate to meet customer demand. You work closely with Managers and Superintendents to identify issues in accuracy and quality of design and templates. You work to facilitate changes/improvements. QUALIFICATIONS FOR AN DESIGN &TEMPLATE ADMINISTRATOR High School Diploma or GED required Plumbing experience (field install, or material knowledge) strongly preferred Self-starter with excellent interpersonal, problem-solving, and organizational skills Strong computer skills (Microsoft Outlook, Excel, Word) Familiarity with AutoCAD or Revit a plus (training available) Experience with material management systems a plus Do you have good communication and interpersonal skills? Are you detail oriented? Do you have effective problem-solving skills? Are you goal oriented, and take pride in your work? Do you enjoy working independently while contributing to a team? If so, you might just be perfect for this Design &Template Administrator position! DESIGN &TEMPLATE ADMINISTRATOR WORK SCHEDULE This full-time Area Operations Manager position in residential new construction typically works Monday - Friday, day shift. Overtime can be expected during peak periods. READY TO JOIN OUR TEAM? If you feel that you would be a good fit for this position, please fill out our initial mobile-friendly application. We look forward to meeting you!

Become an integral part of Consumer and Community Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As an Executive Assistant in Marketing Growth and Innovation (MG&I), you will need to work well in a team environment, be able to represent the executive leaders with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals. You will also be a part of the team's work by helping our teams succeed through effective calendar management and event setup. **Job responsibilities:** + Maintain complex and detailed calendars across various executives within the credit decisioning Unit + Use appropriate discretion in dispensing information; manage the coordination and logistics of both internal and external meetings across stakeholders, proactively prioritizing and connecting with other assistants + Assist teams in arranging complex meetings involving senior leadership or large groups; arrange and coordinate complicated domestic and international travel and associated invoices and T&E expense claims for the executives, ensuring policy compliance + Organize all aspects of internal and external events, including catering and transportation + Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access for new hires + Produce high quality emails and messages to individuals at all levels of the organization + Maintain department documents, including current organizational charts and Executive Bio's + Handle regular activities without prompting, and advise in advance with issues or delays + Assist in editing spreadsheets and presentations, including printing and binding, for client meetings + Manage priorities by understanding urgency, seniority, and importance of meeting content and participants + Respond to fire drills with poise and balance relative to other priorities **Required qualifications, capabilities, and skills:** + Over 3 years of prior administrative experience + Advanced organizational skills, ability and instinct to connect dots and escalate issues as required + Discretion and good judgment in confidential situations, and proven experience interacting with senior management + Strong interpersonal, written, and oral communication skills + Strong proficiency in Microsoft Office + Sound application of English grammar, punctuation and spelling + Excellent written and spoken etiquette and ability to manage competing priorities i.e. calendar management + Self-starter with ability to track and manage work across multiple priorities + Professional maturity and ability to remain calm under stress + Ability to provide and receive constructive feedback and coaching **Preferred qualifications, capabilities, and skills** + Experience supporting at an executive or Managing Director level (or equivalent) or above + College degree **Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.** Chase is a leading financial services firm, helping nearly half of America's households and small businesses achieve their financial goals through a broad range of financial products. Our mission is to create engaged, lifelong relationships and put our customers at the heart of everything we do. We also help small businesses, nonprofits and cities grow, delivering solutions to solve all their financial needs. We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process. We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation. Equal Opportunity Employer/Disability/Veterans

Secretarial Support/Secretary Date Available: As soon as possible You belong in the Power of WE! Excellent secretaries make excellent schools. That's why we are relentless about hiring top secretaries who can provide high-quality instruction and build authentic, loving relationships with students. Position: Secretary Location: Administration Building State Date: As soon as possible Reports to: Executive Human Resources Director Work Year: 12 months Compensation: Refer to current Secretary Salary Scale POSITION GOAL: This position operates a multi-line telephone system to answer incoming calls and direct callers to appropriate personnel. This position also serves as a greeter and must interact with all visitors entering the building. The responsibility of the position is to ensure immediate and appropriate responses to callers, both those in person and those that call by telephone. The position also provides administrative support for a variety of clerical, secretarial, and other minor administrative functions as needed. MINIMUM REQUIREMENTS: High School Diploma or GED Bilingual, Spanish Strongly Preferred Proficient in Microsft Office Applications (Word, Excel, Outlook, Google Drive) Proficiency in FSF, Preferred Knowledge of Zoom Acceptable Criminal Background Report; no entries on Child Abuse Registry JOB RESPONSIBILITIES: Answer incoming telephone calls, determine purpose, and forward call to appropriate personnel Performs feeder school searches for inquiring individuals Create and maintain the database for Criminal Background Checks for district employees and contractors Create and maintain the database for Child Protection Registry Search Board Letters generation and mailing Order supplies for Human Resources Division Send, retrieve, and route incoming faxes Maintain organized filing systems Handle confidential information with discretion Assist staff within the Human Resources Division Perform other tasks and assume other responsibilities as assigned. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands and/or fingers to handle, or feel; reach with hands and arms; talk or hear; and taste or smell. The employee frequently is required to stand, walk, and sit. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. HOW TO APPLY: Interested candidates who meet the qualifications may apply by completing an employment application at **************************************** no later than 11:59 pm on the closing date. Applicants needing special accommodations in the application process of this vacancy announcement may contact the Human Resources Division at *************. The Colonial School District is an equal opportunity employer and does not discriminate against employees, applicants, visitors, or others, and does not deny access to educational or other services, based on any characteristic prohibited by law. Note: Incomplete application packages will not be considered. #teachindelaware #newcastledelaware #powerofwecsd #delawareteacher #colonialnation Attachment(s): Front desk secretary.pdf

Morris & Ritchie Associates, Inc. (MRA) is seeking a detail-oriented and dependable Administrative Assistant to join our Georgetown, DE office. This role is ideal for someone who enjoys keeping an office running smoothly, supporting a collaborative team, and taking pride in delivering high-quality administrative support in a professional environment. This is a full-time, in-office position, Monday - Friday from 8:00 a.m. to 5:00 p.m., with occasional overtime to support project deadlines. Candidates with 1-5 years of experience are preferred. What You'll Do - You'll play a key role in supporting management and staff through a variety of administrative tasks, including: Providing professional phone support Composing, editing, and formatting correspondence and reports Copying, scanning, and organizing documents for client distribution Processing incoming and outgoing mail Preparing and tracking FedEx shipments Assisting with additional administrative duties as needed What We're Looking For Local candidates only High school diploma with at least 2 years of related experience, or a college degree Strong written and verbal communication skills Typing speed of 50 WPM Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) Experience with Adobe Acrobat is a plus A proactive, organized, and detail-oriented mindset If you're looking for a stable, professional environment where your organizational skills and attention to detail truly matter, we'd love to hear from you. MRA Comprehensive Benefits Package - We believe in taking care of our team-professionally, personally, and everything in between. Here's what you can look forward to as part of our team: Competitive Salary with generous Paid Time Off and Paid Holidays to support your work-life balance Annual Bonus Potential - your hard work deserves to be rewarded Comprehensive Health Coverage - including Medical, Dental, Vision, plus Health Savings and Flexible Spending Accounts Peace of Mind - with Company-paid Life Insurance and both Short- and Long-Term Disability Insurance Invest in Your Future - through our 401(k) with Company Match Education Assistance Program - helping you continue to grow and learn Employee Assistance Program - free access to short-term counseling, financial coaching, legal consultations, life coaching, and more Peak Health Wellness Plan - personalized nurse consultations, no-cost lab work, and ongoing wellness support Stay Connected & Inspired - with free memberships to professional societies Professional Development - Seminars, Conventions, Lunch & Learns, Mentoring, and Software Training to help you reach your goals Referral Bonuses - bring great people on board and get rewarded Employee Recognition Program - we celebrate achievements big and small with our Employee Recognition Program Team Spirit & Fun - enjoy company picnics, events, and a welcoming, supportive work environment ⚠️ Note to external recruiters and staffing agencies: This position is being filled internally. Please do not contact. We ensure nondiscrimination and equal employment opportunity in all programs and activities in accordance with Title VI of the Civil Rights Act of 1964, and all revisions and addendums thereof. #LI-Onsite

Experimental Station - Administrative Assistant Brown & Root is currently seeking an experienced outgoing candidate for a Maintenance Assistant to support Power Operations at the Experimental Station based in Wilmington, DE. Responsibilities: Create SAP Notifications and Work Orders Create Requisitions in SAP Assist with maintaining and tracking Budgets & of Purchase Orders Assist with maintaining vacation coverage for Powerhouse Operations Order office, safety and printer / copier supplies Assist with and schedule various utility Deliveries Assist with Technical support of the team, tablets, cell phones, etc. Perform Time Confirmations / Timecard entries Assist with State Regulated programs such as Title V Manage confidential information within the group, exercising a high level of discretion. Complete monthly iLearn Modules as required Perform other administrative duties as required and assigned.

The Administrative Assistant will handle and provide information for incoming calls and persons to the school office. Provides secretarial support to the school office by greeting, maintaining school records: school database, calendar, school board meetings, registration and student records. Requirements • Practicing member of the Seventh-day Adventist Church • A high school diploma or equivalent is required • Two or more years of college preferred • Fingerprint and Background Check clearance • Sterling Volunteer clearance Qualifications • Prior experience with office management or secretarial duties is preferred. • Knowledge of office computer software is required

Benefits: * 401(k) matching * Company parties * Dental insurance * Employee discounts * Health insurance * Opportunity for advancement The core duties and responsibilities of an Administrative Assistant revolve around supporting others. Their job duties can vary widely, not just from job to job, but from day to day at the same job. On any given day, they may perform a variety of tasks, such as: * Answer phones and greet visitors * Schedule appointments and maintain calendars * Schedule and coordinate staff and other meetings * Collate and distribute mail * Prepare communications, such as memos, emails, invoices, reports and other correspondence * Write and edit documents from letters to reports and instructional documents * Create and maintain filing systems, both electronic and physical * Manage accounts and perform bookkeeping In order to perform their various duties, an Administrative Assistant must exhibit many varied skills and qualifications. At the core, the Administrative Assistant is a support position, meaning that communications and decision-making are paramount. A few of the specific skills that all administrative assistants should possess include: * Decision-making: Administrative Assistants have to make independent decisions on a daily basis, addressing the best way to handle specific tasks. * Communications and collaboration: An Administrative Assistant must collaborate with other administrators and support personnel, management and clients on a regular basis. * Organizational skills: Organization and prioritization are the core elements of the Administrative Assistant's responsibilities. You must know how to keep yourself and others organized and how to determine which tasks are the most important in a given list. * Writing: Spelling, punctuation, sentence structure and writing are essential to an Administrative Assistant, who must be proficient in a variety of styles, from creative to professional to technical to education and more. The minimum level of education for an Administrative Assistant is a high school diploma or GED. Temporary agencies may also provide training in these areas. For those straight out of high school, courses in word processing and general office procedures are offered at vocational schools and community colleges and can be very helpful. Administrative Assistants with a bachelor's degree are more marketable, as they are seen to have a more well-rounded education that includes writing and mathematics, which can be useful to the job. While prior experience is not strictly required for work as an Administrative Assistant, many employers value prior work in the field. This is because many office professionals learn their major skills through on-the-job training, and a strong history of long-term work with other organizations can show reliability, responsibility and that you possess the skills you need. Starting as a secretary and working up through the ranks also shows increasing skill development and dedication. Compensation: $18.00 - $18.00 per hour

This role is not eligible for visa sponsorship, meaning you will need to be able to secure and maintain work authorization without the need for a written submission by the company to the government agency, or the need for the company to make an entry as the immigration employer of record (e.g., STEM OPT training plan, I-20 Form endorsed for CPT, TN employer, etc.) Overview: We are looking for an energetic, detail-oriented individual with exceptional organizational skills and proficiency in Microsoft Office Suite to support a team of 20 Fixed Income professionals. This role offers a unique opportunity to deepen your knowledge of the investment management industry and capital markets. Primary Responsibilities: Assist with preparation of investment materials and other collateral used for client and prospect presentations. Proficient in creating and editing PowerPoint presentations, Excel skills, and working with documents in PDF format. Handle a variety of administrative responsibilities, including coordinating meetings, arranging travel, processing expense reports, and managing office supplies. Maintain M&T internal control standards, including timely implementation of internal and external audit points together with any issues raised by external regulators as applicable. Understand and adhere to the Company's risk and regulatory standards, policies and controls in accordance with the Company's Risk Appetite. Identify risk-related issues needing escalation to management. Promote an environment that supports belonging and reflects the M&T Bank brand. Complete other related duties as assigned. Education and Experience Required: Bachelor's degree, or in lieu of a degree, a combined minimum of 4 years' higher education and/or work experience preferably in the financial services industry. M&T Bank is committed to fair, competitive, and market-informed pay for our employees. The pay range for this position is $32.33 - $53.89 Hourly (USD). The successful candidate's particular combination of knowledge, skills, and experience will inform their specific compensation.Location:Wilmington, Delaware, United States of America

About CICONIX: CICONIX LLC is a Veteran Owned Small Business specializing in business advisory and technical assistance for military health programs. We value exceptional people, unwavering integrity, inclusive collaboration, and enduring impact. .Location(s): Dover, Delaware.Position Offers: Full-time/long-term position Regular weekly hours (0800-1600) No calls, nights, weekends, or holidays! Full benefit program, including: health, PTO, and 401k + contribution . Requirements: Associate's degree preferred Seven (7) years of administrative experience required Summary:CICONIX is seeking an Administrative Assistant to support the Defense Health Agency team in Dover, Delaware..About the Role: Perform a variety of support services such as visitor access control, answering telephones, ordering, and receiving office supplies and equipment, editing or maintaining technical, budget, programmatic and administrative documentation and references, preparing travel documentation and coordination travel arrangements, operation of reproduction equipment to produce large volumes of documents, skills necessary to scan and quality control records for electronic records storage and disposition. Interact with senior level manager such as high-level military and civilian medical, health care and technical personnel. Coordinate and direct a variety of support services such as use of reproduction equipment, scheduling maintenance for equipment, scheduling courier runs, ensuring approved security practices are applied relative to personnel and document control and scheduling, ensuring efficient operation of conference facilities and efficient conduct of office operations. Responsible for receiving of requests for forensic investigations and compiling a completed “package” for the requestor, process Death Certificates, create and/or edit weekly/monthly reports on case work status, maintain electronic library of documents and presentations for use by staff members, and data entry into Armed Forces Medical Examiner Tracking System (AFMETS), etc. Archiving and records management of all casework. Assisting in casework administration and supporting general administrative needs within the divisions. Qualifications: Education: Associate's degree in a related field of discipline preferred. Experience: Seven (7) years of administrative experience required. Desired knowledge and experience in filing techniques; administrative typing; preparing and editing technical or general documentation using various software packages such as Microsoft Word, Microsoft PowerPoint, Microsoft Excel and Windows; transcription of documents, data entry, and preparing and editing management support documentation. Security & Background Check: U.S. Citizenship and a successful background investigation are required. Ability to obtain and maintain a government security clearance. Additional Requirements: N/A . *This role is contingent upon contract award. CICONIX LLC is an Equal Opportunity Employer, including disability/vets. We E-Verify all employees.

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry, we'd like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office. Responsibilities Answer and direct phone calls Organize and schedule appointments Plan meetings and take detailed minutes Write and distribute email, correspondence memos, letters, faxes and forms Assist in the preparation of regularly scheduled reports Develop and maintain a filing system Update and maintain office policies and procedures Order office supplies and research new deals and suppliers Maintain contact lists Book travel arrangements Submit and reconcile expense reports Provide general support to visitors Act as the point of contact for internal and external clients Liaise with executive and senior administrative assistants to handle requests and queries from senior managers Skills Proven experience as an administrative assistant or office admin assistant Knowledge of office management systems and procedures Working knowledge of office equipment, like printers and fax machines Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) Excellent time management skills and the ability to prioritize work Attention to detail and problem solving skills Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

About CICONIX: CICONIX LLC is a Veteran Owned Small Business specializing in business advisory and technical assistance for military health programs. We value exceptional people, unwavering integrity, inclusive collaboration, and enduring impact. .Location(s): Dover, Delaware.Position Offers: Full-time/long-term position Regular weekly hours (0800-1600) No calls, nights, weekends, or holidays! Full benefit program, including: health, PTO, and 401k + contribution . Requirements: Associate's degree preferred Seven (7) years of administrative experience required Summary:CICONIX is seeking an Administrative Assistant to support the Defense Health Agency team in Dover, Delaware..About the Role: Perform a variety of support services such as visitor access control, answering telephones, ordering, and receiving office supplies and equipment, editing or maintaining technical, budget, programmatic and administrative documentation and references, preparing travel documentation and coordination travel arrangements, operation of reproduction equipment to produce large volumes of documents, skills necessary to scan and quality control records for electronic records storage and disposition. Interact with senior level manager such as high-level military and civilian medical, health care and technical personnel. Coordinate and direct a variety of support services such as use of reproduction equipment, scheduling maintenance for equipment, scheduling courier runs, ensuring approved security practices are applied relative to personnel and document control and scheduling, ensuring efficient operation of conference facilities and efficient conduct of office operations. Responsible for receiving of requests for forensic investigations and compiling a completed “package” for the requestor, process Death Certificates, create and/or edit weekly/monthly reports on case work status, maintain electronic library of documents and presentations for use by staff members, and data entry into Armed Forces Medical Examiner Tracking System (AFMETS), etc. Archiving and records management of all casework. Assisting in casework administration and supporting general administrative needs within the divisions. Qualifications: Education: Associate's degree in a related field of discipline preferred. Experience: Seven (7) years of administrative experience required. Desired knowledge and experience in filing techniques; administrative typing; preparing and editing technical or general documentation using various software packages such as Microsoft Word, Microsoft PowerPoint, Microsoft Excel and Windows; transcription of documents, data entry, and preparing and editing management support documentation. Security & Background Check: U.S. Citizenship and a successful background investigation are required. Ability to obtain and maintain a government security clearance. Additional Requirements: N/A . *This role is contingent upon contract award. CICONIX LLC is an Equal Opportunity Employer, including disability/vets. We E-Verify all employees.

New Castle County Department of Community Services has openings for recurring part-time openings for Office Assistant positions. These positions are scheduled for no more than 25 hours per week on a year-round basis. Applicants must be 18 years of age with one to three years of relevant work experience preferred and possess a high school diploma or GED.GENERAL STATEMENT OF DUTIES: Performs advanced level planning and coordination for multiple programs and/or venues within the Department of Community Services during various seasons of the year; does related work as required. DISTINGUISHING FEATURES OF THE CLASS: An employee in this class performs at a higher level of skill which involves coordinating multiple programs and venues with high-level administrative responsibilities; possible supervision of subordinate community services workers; and participation in policy decision and facility scheduling. Work is performed independently at various recreation sites with no direct supervision by a full-time staff member. Recreation Administrative Assistant: * May perform duties of other Community Service Workers in addition to those listed below; * Coordinates subordinate staff and or Volunteers; * Assists with front-desk reception duties; * Assists with new hire on-boarding and training; * Enters program descriptions for seasonal programs in ActiveNet, online databases and calendars; * Fields questions and concerns of patrons and constituents; * Performs financial, clerical, bookkeeping, and administrative work; * Opens requisitions for all purchases; * Submits all invoices in a timely manner; * Tracks and submits visitation demographics and statistics; * Performs timekeeping and payroll duties; * Manages customer accounts, taking payments or documents; * Records, processes, monitors, tracks, and files budget-related information; * Orders office and other supplies; * Assists with public programs, special projects, and festival management; * Operates a personal computer and other related equipment; * Inputs information into financial and payroll systems; * Requires extensive standing and/or walking often on uneven ground and ability to climb stairs; * Requires regular bending, crouching, twisting, pushing, lifting. REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES: Comprehensive knowledge of the rules and regulations of the area to which the employee is assigned; ability to supervise others; ability to communicate courteously and effectively, both verbally and in writing; ability to maintain records and prepare written reports; ability to work independently and make appropriate decisions; dependability. MINIMUM QUALIFICATIONS: At least three (3) years of experience in work related to the duties to be performed (experience must have been at the supervisory level if the duties of the position require supervision and possession of a high school diploma or GED or equivalent combination of experience and training which provides the required knowledge, skills, and abilities. Preference may be given to applicants who are bilingual in Spanish and English. ADDITIONAL REQUIREMENTS: Possession of a valid Delaware Class D driver's license or its equivalent if it is required for the duties of the position .Must pass or possess current ServSafe certification within three(3 )months of hire if it is required of the duties of the position. Must pass a Class IllCountyphysicalexaminationifrequiredforthedutiesoftheposition.Must pass a drug screening and criminal background check. Cafe Worker position must pass Class III County physical examination with increased weight requirement of 50 lbs. Patricia Watts Assistant Community Services Administrator ******************************

Full-time Description Assist in invoice tracking and payment processing Help maintain organized financial records Support with internal reporting and reconciliations Collaborate with the finance and operations teams Handle confidential information with care and integrity Requirements Resides in Delaware, USA (required) Bilingual: Fluent in both English and Spanish Basic understanding of accounting principles (no formal degree required) Responsible, organized, and proactive Comfortable working with numbers, documents, and basic accounting tools

Job Description We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities. Responsibilities Answer and direct phone calls Organize and schedule appointments Plan meetings and take detailed minutes Write and distribute email, correspondence memos, letters, faxes and forms Assist in the preparation of regularly scheduled reports Develop and maintain a filing system Update and maintain office policies and procedures Order office supplies and research new deals and suppliers Maintain contact lists Book travel arrangements Submit and reconcile expense reports Provide general support to visitors Act as the point of contact for internal and external clients Liaise with executive and senior administrative assistants to handle requests and queries from senior managers Requirements Proven experience as an administrative assistant, virtual assistant or office admin assistant Knowledge of office management systems and procedures Working knowledge of office equipment, like printers and fax machines Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) Excellent time management skills and the ability to prioritize work Attention to detail and problem-solving skills Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

J.P. Morgan Asset & Wealth Management, with client assets of $2.8 trillion, is a global leader in investment and wealth management. Its clients include institutions, high-net-worth individuals and retail investors in every major market throughout the world. The division offers investment management across all major asset classes including equities, fixed income, alternatives, multi-asset and money market funds. For individual investors, the business also provides retirement products and services, brokerage and banking services including trusts and estates, loans, mortgages and deposits. As a Trust Administrator within the Global Trusts & Estates Practice, you will play a crucial role in delivering our Trusts and Estates services. You will work under the supervision of the Trust Officer in the administration of accounts, ensuring the proper set-up of account records, communicating with beneficiaries and co-trustees, and handling ongoing day to day administration of accounts. You will also be responsible for risk management, client relationship management, and personal development and training. This role provides an opportunity to develop your skills in the trust and estates industry, work with a diverse range of clients, and contribute to a team with a long history of excellence in serving as a corporate fiduciary for families. Job Responsibilities: Work with the Account Opening Group to open estate or trust accounts. Interpret the governing instrument and applicable law to ensure the proper set-up of account records, including payments, fee schedules (when appropriate) and tax records. Communicate with beneficiaries and co-executors or co-trustees to outline administrative procedures. Analyze Wills and trust documents for legal, tax, administrative and investment issues and coordinate delivery of services. Handle ongoing day to day administration of accounts, and proactively manage account base in an effort to avoid and minimize service and operational issues. Work with Tax Officers and trust counsel to resolve tax issues Assist the Trust Officer to maintain current information on beneficiaries and their changing needs and circumstances in order to prudently carry out the firm's fiduciary duties and to provide superior client service. Assist Trust Officer to partner with client's other advisors (attorney, accountant); highly respected by external professional advisor community. Develop, retain and deepen client relationships. Assist the Trust Officer and partner with Wealth Advisors, Bankers, Investors, and Trust Officers to grow the trust and estate business. This includes participating in team discussions and strategy around structuring, pricing and closing trust and estate services including: estates, family trusts, charitable trusts, and specialized Delaware trusts. Required Qualifications, Skills and Capabilities Bachelor's degree required Relevant years of experience in the trust and estates industry Experience in the administration and support of trust and estates including general understanding of fiduciary products and concepts, including legal, tax and investments knowledge Client Servicing - client knowledge, client relationships, proactive communication Teamwork/Personal Effectiveness - clear and concise communication, time management, adaptability to delegate, coaching and training Preferred Qualifications, Skills and Capabilities Knowledge of trust and estate law, income, transfer, and generation skipping taxation, with ability to apply that knowledge to post-mortem planning exercises and account administration. Advanced degree such as JD, industry certification such as Certified Trust and Financial Advisor (CTFA) or paralegal certificate, with paralegal experience in trust and estate practice J.P. Morgan Wealth Management Solutions comprises a workforce of more than 2500 professionals spanning across 50 cities globally. Within WM Solutions, diversity is not only a fundamental necessity, but a business imperative and we are committed to building an equitable workforce that represents the communities we serve. We understand the importance of inclusion, work-life balance, and our robust benefits (including comprehensive parental leave offerings, inclusive family building programs, and discounted childcare) reflect the wide-ranging needs of our increasingly diverse workforce. WM Solutions also fosters a culture of active engagement in our Business Resource Groups (BRGs), which serve as supportive networks for employees to share, develop and create community together.

Nemours is seeking a Department of Surgery Intern (Part-Time) to join our team in Wilmington, DE. This is an intern-level that will provide assistance with routine operations and procedures in the Department of Surgery. The intern will provide administrative support to the clinical and administrative leaders from the Department of Surgery and facilitate and coordinate multi-faceted activities and projects on behalf of the departmental leadership to include Chairs, Administrators, and Directors. Essential Functions: * Assist in the coordination and support of departmental and divisional projects and initiatives. * Participate in departmental continuous improvement activities; create reliable methods for standard work. * Support the Surgical Coordinators scheduling cases and visits, obtaining authorizations, and assisting patient throughput. * Coordinate and maintain oversight of calendars to ensure an accurate schedule. Coordinate meetings as directed. * Accurately prepare and process payment requests, dues/license payment and associate reimbursements. * Provide administrative support to department leaders and clinical providers including preparation of correspondence, maintain departmental spreadsheets, etc. Job Requirements: * Must be currently enrolled in or a recent graduate of a Bachelor's degree program. * Technology aware and proficient. * Excellent team and interpersonal skills. * Ability to work independently and learn quickly. * Excellent communication skills. * Ability to function in a collaborative environment. * Innovative thinker.

Become an integral part of Consumer and Community Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As an Executive Assistant in Marketing Growth and Innovation (MG&I), you will need to work well in a team environment, be able to represent the executive leaders with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals. You will also be a part of the team's work by helping our teams succeed through effective calendar management and event setup. Job responsibilities: Maintain complex and detailed calendars across various executives within the credit decisioning Unit Use appropriate discretion in dispensing information; manage the coordination and logistics of both internal and external meetings across stakeholders, proactively prioritizing and connecting with other assistants Assist teams in arranging complex meetings involving senior leadership or large groups; arrange and coordinate complicated domestic and international travel and associated invoices and T&E expense claims for the executives, ensuring policy compliance Organize all aspects of internal and external events, including catering and transportation Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access for new hires Produce high quality emails and messages to individuals at all levels of the organization Maintain department documents, including current organizational charts and Executive Bio's Handle regular activities without prompting, and advise in advance with issues or delays Assist in editing spreadsheets and presentations, including printing and binding, for client meetings Manage priorities by understanding urgency, seniority, and importance of meeting content and participants Respond to fire drills with poise and balance relative to other priorities Required qualifications, capabilities, and skills: Over 3 years of prior administrative experience Advanced organizational skills, ability and instinct to connect dots and escalate issues as required Discretion and good judgment in confidential situations, and proven experience interacting with senior management Strong interpersonal, written, and oral communication skills Strong proficiency in Microsoft Office Sound application of English grammar, punctuation and spelling Excellent written and spoken etiquette and ability to manage competing priorities i.e. calendar management Self-starter with ability to track and manage work across multiple priorities Professional maturity and ability to remain calm under stress Ability to provide and receive constructive feedback and coaching Preferred qualifications, capabilities, and skills Experience supporting at an executive or Managing Director level (or equivalent) or above College degree Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.

Experimental Station - Security Administrative Assistant GENERAL DESCRIPTION: The Security Administrator Assistant provides administrative and operational support to the Security Leader and Contract Administration team. This role is responsible for managing access control systems, maintaining security-related data, and ensuring compliance with site security procedures. The ideal candidate is detail-oriented, highly organized, and capable of working independently while collaborating effectively with cross-functional teams. SKILLS: Good working knowledge of Microsoft Office; Word, Excel, PowerPoint and Outlook. SAP / SharePoint access a plus. Have a good understanding of software applications and databases. Ability to quickly learn CloudGate, Security Expert systems, Avigilon (camera system). Good planning and organizational skills. Able to get results. Good problem-solving skills. Be self-motivated and self-managed, multi-tasker. Able to work independently. Excellent people skills, able to partner with individuals / teams. Excellent written and verbal communication skills, be clear and concise. Able to adapt to change as it occurs. Detail oriented Ability and Willingness to learn new systems Demonstrated proficiency in Microsoft Outlook applications especially Excel and PowerPoint