Post job

Explore jobs

Find specific jobs

Explore careers

Explore professions

Best companies

Explore companies

OverviewJobs

Skills

EducationDemographicsJob DescriptionHow To HireBest CompaniesJob Outlook
zippia ai icon

Automatically apply for jobs with Zippia

Upload your resume to get started.

Administrative assistant/document control skills for your resume and career

Updated January 8, 2025
4 min read
Quoted experts
Dr. Mike Peterson Ph.D.,
Dr. Darrin Cox
Below we've compiled a list of the most critical administrative assistant/document control skills. We ranked the top skills for administrative assistant/document controls based on the percentage of resumes they appeared on. For example, 14.0% of administrative assistant/document control resumes contained engineering drawings as a skill. Continue reading to find out what skills an administrative assistant/document control needs to be successful in the workplace.

15 administrative assistant/document control skills for your resume and career

1. Engineering Drawings

Engineering drawings are technical drawings that tell about the requirements for engineering components or equipment. Such drawings have standardized languages and symbols. There are multiple types of engineering drawings such as isometric drawing, orthographic or multiview drawing, schematic drawings, one view, and two view drawings, etc.

Here's how administrative assistant/document controls use engineering drawings:
  • Provided engineering drawings and specifications to support all phases of production.
  • Maintained engineering drawings and specifications.

2. Hard Copy

Here's how administrative assistant/document controls use hard copy:
  • Maintained accurate and up to date files in hard copy and electronic filing systems.
  • Document Control duties include all hard copy filing with regards to job files.

3. Access Database

Here's how administrative assistant/document controls use access database:
  • Created departmental Access databases with forms, reports, and queries for various types of data and reporting.
  • Ensured all documents were as up to date as possible within Access database.

4. Data Entry

Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.

Here's how administrative assistant/document controls use data entry:
  • Categorized or separated all Marketing Department mail for Data Entry input.
  • Enter documents into and alphanumerical data entry field.

5. Purchase Orders

Here's how administrative assistant/document controls use purchase orders:
  • Managed documents pertaining to purchase orders and deliveries.
  • Prepare and type a variety of correspondence, direct materials request, purchase orders, requisitions, and legal documents etc.

6. Meeting Minutes

Here's how administrative assistant/document controls use meeting minutes:
  • Coordinated daily operations and handled office tasks such as departmental mail, meeting minutes, shipping, and database administration.
  • Prepare any letter, meeting minutes and reports requested by Project Manager.

Choose from 10+ customizable administrative assistant/document control resume templates

Build a professional administrative assistant/document control resume in minutes. Our AI resume writing assistant will guide you through every step of the process, and you can choose from 10+ resume templates to create your administrative assistant/document control resume.

7. Administrative Assistance

Administrative assistant duties include managing and distributing information within an office that may include taking memos, answering phones, and maintaining files. Admin assistants may facilitate office members with documentation also.

Here's how administrative assistant/document controls use administrative assistance:
  • Provided word processing administrative assistance for Dako, N.A., a biotechnology corporation in Carpinteria, CA.
  • Provided administrative assistance and support to the Director of Security while simultaneously overseeing all aspects of departmental and personnel administration.

8. Payroll

Payroll is the sum of all the compensation that an organization has to pay to employees at a specified time. Payroll is managed by the finance or HR department while small business owners may handle it themselves. Payroll isn't fixed as it varies every month due to sick leaves, overtime, etc.

Here's how administrative assistant/document controls use payroll:
  • Processed all payroll documentation and entered into system.
  • Filled out and submitted overhead and billable PO's and calculated and entered offshore employees time and submitted to payroll.

9. Travel Arrangements

Here's how administrative assistant/document controls use travel arrangements:
  • Coordinated travel arrangements including car rental and hotel and tracked travel revenue and expenditures.
  • Facilitated all department travel arrangements and expense reporting in compliance with policies and procedures.

10. Expense Reports

Here's how administrative assistant/document controls use expense reports:
  • Create monthly expense reports, monthly and quarterly budget and filing system for reports.
  • Created immigration verification letters for the client and expense reports for executives.

11. SharePoint

Here's how administrative assistant/document controls use sharepoint:
  • Document Control with the use of SharePoint to archive all drawings and data on this project.
  • Maintain SharePoint team sites and libraries for the Major Capital Projects Group.

12. ISO

Here's how administrative assistant/document controls use iso:
  • Assisted Quality Assurance director with Standard Operating Procedure creation and implementation and documentation requirements for ISO and FDA audits.
  • Created, updated, maintained, posted, and distributed all company controlled documents for ISO.

13. RFI

RFI, short for Request for Information, is a preliminary business practice document used by the procurement industry to obtain general information about products or services, and to capture granular details of their procurement needs from experienced vendors in the market or the capabilities of various suppliers to enable purchasing decisions better informed.

Here's how administrative assistant/document controls use rfi:
  • Provided document control by maintaining RFI, Product Submittal, and Construction Drawing logs.
  • Maintain Storage Room - Prepare and track all documents for RFI's and Submittals.

14. Telephone Calls

Telephone calls are a communication means through which a caller is connected to the called party. The call is done through a telecommunications device called a telephone. The caller can use a landline, mobile phone, or satellite phone to make the call.

Here's how administrative assistant/document controls use telephone calls:
  • Responded to telephone calls, emails, and inqueries.
  • Distributed incoming mail and routed telephone calls.

15. PowerPoint

Here's how administrative assistant/document controls use powerpoint:
  • Collect information and prepare PowerPoint presentations for Divisional Meetings.
  • Prepared PowerPoint presentations and flowcharts for medical symposiums.
top-skills

What skills help Administrative Assistant/Document Controls find jobs?

Tell us what job you are looking for, we’ll show you what skills employers want.

What skills stand out on administrative assistant/document control resumes?

Dr. Mike Peterson Ph.D.Dr. Mike Peterson Ph.D. LinkedIn profile

Department Chair and Associate Professor of English, Dixie State University

Writing skills have always been valued by employers, but anything that shows an ability to write, produce, or communicate in digital spaces will stand out. While employers are becoming increasingly comfortable having employees work and collaborate digitally (from home or elsewhere), they may still be reluctant to train employees how to do that. They want to see evidence that applicants will know how to use technology and stay productive without extensive training and without a supervisor having to stand behind them. That isn't to say training won't take place, but employers want to use their valuable time and resources training employees on their own systems, policies, and procedures; they don't want to have to show new-hires how to use Zoom, how to format a memo, how to write an email, or how to co-edit a document using OneDrive.

What administrative assistant/document control skills would you recommend for someone trying to advance their career?

Dr. Darrin Cox

Professor of History, West Liberty University

Reading. Then read some more. Read a wide array of materials from multiple perspectives related to your fields of interest and on topics that impact your immediate world. Reading will increase your specific knowledge in these areas, introduce you to competing interpretations, and hopefully stimulate critical thinking as you reconcile new information and perspectives into your own conclusions. Oh, and then read some more. Did I mention you should read?

What type of skills will young administrative assistant/document controls need?

Guillaume de Syon Ph.D.Guillaume de Syon Ph.D. LinkedIn profile

Professor of History, Albright College

The same as the ones they needed before. Employers want a combination of experience as well as writing and reading capacities. There may even be a greater need for decent writing, as the shift to online has affected the workforce. On the positive side, successfully negotiating the pandemic conditions could be considered a sign of adaptability.

What technical skills for an administrative assistant/document control stand out to employers?

Christi Patton Luks

Professor (NTT) and Associate Chair for Academic Affairs, Missouri University of Science & Technology

I've always felt that the most important thing we teach our students is problem-solving skills. The students who can readily relate the theory to their practical experience to develop new solutions are the most valuable. Engineering students that are active on design teams or took advantage of internships and co-ops are in great position for this.
Do you want to know more?
Read more about what experts have to say about administrative assistant/document control

List of administrative assistant/document control skills to add to your resume

Administrative assistant/document control skills

The most important skills for an administrative assistant/document control resume and required skills for an administrative assistant/document control to have include:

  • Engineering Drawings
  • Hard Copy
  • Access Database
  • Data Entry
  • Purchase Orders
  • Meeting Minutes
  • Administrative Assistance
  • Payroll
  • Travel Arrangements
  • Expense Reports
  • SharePoint
  • ISO
  • RFI
  • Telephone Calls
  • PowerPoint
  • HR
  • CAD
  • FDA
  • Word Processing
  • Front Desk
  • Administrative Tasks
  • Office Equipment
  • Conference Calls
  • Computer System
  • Construction Projects
  • PDF
  • Calendar Management
  • GMP
  • Direct Calls
  • EDMS
  • Provides Administrative Support
  • Computer Database
  • Maximo
  • Organizational Charts
  • Prolog

Updated January 8, 2025

Zippia Research Team
Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Updated January 8, 2025

Browse office and administrative jobs