Administrative assistant jobs in Eastvale, CA - 1,673 jobs

Personal Assistant & Creative Operations Associate Confidential | Los Angeles, CA (On-Site) Employment Type: Full-Time Reports To: High Profile Artist Role Overview We are seeking an exceptional Personal Assistant to support a globally recognized, high-profile artist. This is not a traditional PA role and not a 9-5 job. It is an immersive, fast-paced position for someone who is highly capable, deeply adaptable, and thrives in dynamic, high-expectation environments. The ideal candidate is a jack-of-all-trades: sharp, resourceful, technically proficient, socially sophisticated, and unflappable under pressure. You will be trusted with a wide range of personal, professional, logistical, technical and creative tasks, many of which may be unfamiliar at first. What matters most is your ability to figure things out independently, execute quickly, and deliver exceptional results with minimal instruction and without excuses. You will spend significant time with the artist, often in close quarters, so this role requires someone who is not only competent, but cool, well-mannered, emotionally intelligent, and enjoyable to be around. For the right ambitious, curious, and driven person, this is a rare opportunity to learn, grow, and operate at an elite level. Key Responsibilities Personal & Administrative Support Manage complex scheduling, travel, and logistics with frequent changes Coordinate flights, hotels, transportation, and itineraries, often on short notice Handle emails, messages, and calls with professionalism and discretion Manage personal tasks and errands as needed Track details, deadlines, and follow-ups without reminders Creative & Art Operations Support art-related logistics including installations, packing, shipping, and coordination Assist with exhibition preparation, studio organization, and documentation Take high-quality photographs for documentation, reference, and internal use Assist with layout, editing, and organization of materials using Adobe InDesign Maintain organized records of artworks, files, and assets Technical & Digital Support Confidently operate MacOS and Apple devices Troubleshoot tech issues across devices, software, and platforms Maintain clean, well-organized digital systems and folders Learn new tools and workflows quickly Research & Execution Research vendors, services, locations, and resources Vet options and present clear recommendations Resolve issues independently, including scheduling conflicts, errors, or service problems Travel & On-the-Ground Support Travel frequently, including evenings and weekends Support extended workdays, events, and location-based needs Remain composed, discreet, and professional in all settings Required Skills & Qualities Strong MacOS and Apple ecosystem proficiency Advanced organizational skills and attention to detail Confident using Adobe InDesign; other Adobe tools a plus Strong photography skills with a good eye for composition and detail Calm under pressure; adaptable to changing priorities Excellent judgment and common sense Discreet, trustworthy, and emotionally intelligent Comfortable handling both administrative and personal tasks Clear, direct communicator across text, email, and phone Creative taste paired with operational discipline Experience & Background Experience supporting a senior executive, artist, founder, or high-profile individual preferred Background in creative, art, design, or cultural environments strongly preferred Proven ability to manage multiple priorities independently Schedule, Travel & Physical Requirements Non-traditional schedule required Frequent travel required, including nights and weekends Must be Los Angeles-based and available on-site Ability to lift, move, and handle materials when needed Valid passport required or ability to obtain one Reliable transportation required Who This Role Is For This role is for someone who: Is highly competent and self-directed Has strong work ethic and high standards Can balance creative work with operational execution Thinks ahead and catches issues early Is comfortable with responsibility, trust, and proximity This role is not a fit for someone seeking fixed hours, narrow scope, or heavy direction. Compensation: Base Salary: $100,000 - $125,000/year Healthcare: Medical, dental, and vision coverage 401(k): Eligibility after 60 days (employee contributions only) Paid Time Off: 15 days annually + flex holiday of your choice EEO Statement: We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

A contemporary womenswear brand is seeking a Design Assistant to support the Design Director and broader design team in seasonal concepting, product execution, and cross-functional workflow. This role is ideal for someone highly organized with strong sketching skills and interest in categories such as soft woven dresses, tops, and knits. Key Responsibilities: • Assist Design Director and team with inspiration, research, and special projects • Support seasonal development through trim, fabric, color, and concept research • Prepare weekly and seasonal design presentations • Update and distribute line sheets and design documents in collaboration with Development • Manage style naming/numbering and facilitate pass-offs to Technical Design • Create flats, construction details, color CADs, prints, embroidery layouts, and artwork pitching • Communicate CAD, placement, and color updates to Development throughout the process • Maintain organized sketch libraries and update illustrations as needed • Support design updates for best sellers • Assist with archiving vintage inspiration samples, artwork, and submit materials • Help create BOMs and track reference materials • Build collaborative cross-functional relationships with Development and other teams Qualifications: • Degree in Fashion or Apparel Design (2-4 year program) • Proficiency in Adobe Creative Suite - Illustrator, Photoshop, InDesign • Strong sketching skills and attention to detail • Knowledge of fabrics, washes, embellishments, and basic garment construction • Interest or experience in knitwear design preferred, not required • Patternmaking or technical knowledge a plus • Highly organized, adaptable, and able to work independently and cross-functionally • Strong follow-through, time management, and prioritization skills • Ability to foster an inclusive and respectful working environment

Pay Rate and Benefits: $80,000 to $95,000 per year, along with comprehensive benefits such as medical, dental, vision, etc. Position Type: Full-time, Direct Hire, Onsite LHH is currently seeking a skilled Civil Litigation Secretary to join large firm in Irvine, CA. As a Civil Litigation Secretary, you will play a crucial role in supporting our legal team in handling civil litigation matters. This position requires excellent organizational skills, a strong attention to detail, and the ability to work in a fast-paced environment. Responsibilities: Provide comprehensive administrative support to attorneys and legal professionals in civil litigation matters. Prepare, proofread, and format legal documents, including pleadings, motions, briefs, and correspondence. Maintain and organize case files, documents, and records. Manage court deadlines and assist in calculating pre-trial dates. Coordinate and schedule meetings, depositions, and court appearances. Conduct legal research and gather relevant information from various sources. Assist with court filings, including e-filing in state and federal courts. Assist with trial preparation, including organizing exhibits and trial binders. Qualifications: Minimum of 3 years of prior experience as a civil litigation secretary, supporting litigators in civil defense. Strong knowledge of civil litigation procedures. Proficiency in court deadlines and calculating pre-trial dates accurately. Experience with court filings, including e-filing in state and federal courts. Excellent organizational skills and the ability to manage multiple tasks efficiently. Strong attention to detail and accuracy in document preparation. Effective written and verbal communication skills. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance

CliftonLarsonAllen (CLA) CLA Search has been retained by Episcopal Communities & Services to identify a Controller for their Glendora, CA location. Episcopal Communities & Services is a prestigious not-for-profit organization with a legacy of providing seniors exceptional communities and services for more than 100 years. Position Summary The Executive Assistant provides high-level administrative support to the President and CEO, ensuring efficient management of schedules, meetings, board activities, fund development, and office operations. This role requires exceptional organizational skills, attention to detail, and the ability to work effectively with diverse personalities in a fast-paced environment. What You'll Do: Administrative Support Manage CEO's calendar, including board, committee, and association meetings. Create and maintain master calendars for executive leadership. Prepare for meetings (logistics, presentations, technology setup). Provide research and prepare presentations as requested. Maintain corporate records and ensure proper filing in systems like Board Effect and SharePoint. Coordinate travel and manage CEO's schedule, ensuring meetings are spaced appropriately and reminders are sent. Board & Leadership Support Coordinate and support Board of Directors and senior leadership. Prepare annual board calendars, agendas, and meeting packets. Secure meeting locations and manage logistics for in-person and virtual meetings. Prepare minutes and resolutions, obtain signatures, and maintain compliance with retention requirements. Train new board members on technology platforms and update board records as needed. Fund Development Maintain donor database integrity and prepare donor acknowledgement letters. Run queries and reports in CRM software (Neon). Coordinate with accounting to verify donor activity and ensure accurate documentation. Prepare and mail letters of acknowledgement and year-end tax letters. Organize electronic filing of donor correspondence and reports. Office Management Oversee housekeeping, maintenance, and office supply inventory. Arrange delivery of furniture and fixtures as needed. Ensure the office is presentable and well-stocked. Make authorized purchases for administration and supportive services, following approval protocols and proper documentation. Technology & Meeting Support Ensure all equipment is available and functioning for meetings. Coordinate with external parties for offsite presentations. Support CEO's presentation preferences and technology needs. What You'll Need: Bachelor's degree (B.A. or B.S.) required. Minimum two years' experience in an executive assistant or similar role. Excellent writing and communication skills. Strong computer skills; proficiency in Microsoft Office Suite (Word, Excel) and file management software. Experience with CRM software (Neon) preferred. Ability to work effectively with various personalities. Highly organized, detail-oriented, and able to manage multiple ongoing projects. Demonstrated ability to prioritize, anticipate needs, and follow through on tasks.

Current Openings (please also apply if you're looking for a SI position outside of the area of the below listed current openings as other areas become available regularly): 1 Superintendent, Orange County 1 Superintendent, San Diego 1 Assistant Superintendent, San Diego Job Description Responsible for the physical construction of the project. Supervise trade employees. Plan and manage subcontractors in establishing construction means and methods, scheduling, coordination, workplace safety and harmony. Work together with the Project Manager to achieve the project goals. Supervise assistant superintendents, foremen, and craft labor. Requirements 10+ years of experience as a Superintendent on large and complex projects in excess of $15 million. Advanced understanding of Enterprise software cost reports and budget & commitment differentiation. Education / Experience Four (4) years of technical training or equivalent experience. Minimum of eight (8) years supervisory experience in similar facility construction technology, equipment, methods, tools and work procedures required. Ability to control and supervise large groups. Advanced understanding of construction scheduling cost control. Orange County: Experience with University of California Projects and Life Science Projects preferred. San Diego: Experience with University of California/Cal State Projects or Design Build work preferred. About the Company Company provides General Contracting and complete Project Planning and Management services through multiple locations in California. They are a leader in their field and are consistently rated among the nation's safest builders. Company offers competitive compensation, excellent benefits and they take great care of their employees - which, in return, makes employees stay with the company for decades. All applications are treated confidentially and we will not present your resume to any of our clients before having discussed a position and company with you in detail and obtained your permission to present you to our client(s). #J-18808-Ljbffr

About the Role A highly respected AmLaw 200 firm with a premier national litigation practice is seeking an experienced Litigation Secretary for its Irvine office. This position is ideal for someone who thrives in a fast-paced environment, enjoys supporting busy trial teams, and brings strong organizational and technical skills to complex civil matters. Key Responsibilities Provide comprehensive administrative and litigation support to a group of attorneys handling business, commercial, and complex civil cases. Format, proof, and prepare legal documents including motions, pleadings, discovery, subpoenas, and engagement materials. Perform state and federal e-filings, ensuring accuracy with court rules, deadlines, and formatting requirements. Manage attorney calendars, court dates, reminders, deposition schedules, and case deadlines. Coordinate meetings, travel, expenses, and communication with clients, court personnel, experts, and vendors. Maintain case files, organize litigation documents, and assist with trial preparations such as assembling binders, exhibits, and witness materials. Handle incoming calls and provide a polished, professional client service experience. What You Bring 2-7+ years of litigation secretary or legal assistant experience in a law firm environment. Strong working knowledge of California court procedures, rules, and e-filing systems (state and federal). High proficiency with MS Word, Outlook, and legal document management systems. Excellent attention to detail, time management skills, and the ability to prioritize competing tasks. Strong written and verbal communication skills and a proactive, solutions-oriented mindset. Why This Firm Join a well-regarded litigation team known for excellence in trial work and client service. Competitive compensation package, robust benefits, and long-term stability. Supportive, professional culture with opportunities to learn, collaborate, and grow. To inquire confidentially or apply, please send your resume to Assistant Vice President McKinley Horwitz at McKinley.Horwitz< at >RobertHalf.< com > with the subject line: “Irvine Litigation Secretary”

Specialized Recruiting Group - Irvine is recruiting for an Administrative Assistant for the consumer goods division of one of the largest and most admired companies in the world. This is a full-time contract opportunity based in the Irvine, CA area. Starting compensation is $24.00 to $25.00/hour. Responsibilities Assist with employment eligibility audits Review existing employee documents against compliance requirements Assist with reverification of employee eligibility Request documentation and maintain audit logs Ensure employee records are handled according to privacy requirements Provide general administrative support for the human resources department Requirements Experience in an office environment or equivalent education Experience or interest in human resources is a benefit Excellent English communication skills (spoken and written) College degree preferred but not mandatory Self-motivated and able to work independently Professional, positive, and friendly demeanor Intermediate proficiency in Word, Excel, and Outlook Strong attention to detail At Specialized Recruiting Group, our team of employment professionals is deeply connected with local businesses that are actively hiring, giving you a competitive edge in your job search. Whether you are seeking a full-time position or a contract role, our experts are here to help at no cost to you. Enjoy personalized support and access to exclusive job opportunities when you partner with Specialized Recruiting Group.

We are hiring for a great client in Irvine, CA, seeking a highly skilled and detail-oriented Administrative Assistant to support their busy legal and administrative operations. This is a temp-to-hire opportunity offering a hybrid schedule (minimum of two days onsite per week-with flexibility to work additional days in the office as needed). This role provides a unique opportunity to blend legal support and high-level administrative functions, working closely with the leadership team and internal legal staff. The ideal candidate will have prior experience in an administrative assistant capacity, demonstrate exceptional organization and communication skills, and possess the ability to anticipate needs and operate independently. Key Responsibilities Assist with reviewing, tracking, and updating legal contracts, subrogation files, and compliance documentation. Maintain legal filing systems and ensure all records are organized and current. Support compliance and subrogation activities under the guidance of the legal team. Draft and edit correspondence, reports, and other legal documents as needed. Coordinate and schedule meetings for leadership, including booking conference rooms, preparing materials, and taking detailed meeting minutes. Serve as the primary point person for scheduling and meeting coordination, ensuring all logistics run smoothly. Prepare follow-up summaries, distribute action items, and track progress on deliverables. Manage calendars, organize department activities, and assist with correspondence to internal and external stakeholders. Handle general office administrative functions such as supply ordering, filing, and document organization. Provide reminders and proactive support to help keep leadership on track with priorities and deadlines. Qualifications 2-3 years of experience as an Administrative Professional. Strong administrative and organizational skills, with the ability to manage multiple priorities in a fast-paced environment. Excellent written and verbal communication skills; able to draft professional correspondence and summarize complex information. Highly detail-oriented, proactive, and able to work independently with minimal supervision. Proficient in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint); experience with Monday.com a plus. Bachelor's degree preferred. Must demonstrate professionalism, critical thinking, and the ability to maintain confidentiality.

Office Manager & Soulful Assistant to Founder (Digital + Operations Focus) - ONZIE 2.0 Part-Time (Jan-Mar 25 Hours ) → Full-Time (Spring 2026 and beyond) Downtown Los Angeles | Hybrid ONZIE is a well-established yoga apparel brand entering a thoughtful relaunch and transformation. We are seeking a highly capable and soulful Office Manager + Backbone to the Founder to support the daily flow of the business, creative output, and digital organization. This is a long-term, trust-based role for someone who is passionate about yoga and thrives supporting both an entrepreneur and the business collective. Across, business, apparel, and digital storytelling. You will own the office pulse, internal systems, founder support, invoicing, customer care, digital organization, helping translate ideas into execution and keeping everything running smoothly. A love of yoga (especially hot yoga), wellness culture, apparel … also a little Spanish s a strong plus !!!! WHAT YOU'LL OWN Founder Support & Daily Flow • Act as a trusted right hand to the Founder • Manage office culture as sacred space , calendars, scheduling, reminders, and follow-ups • Anticipate needs and proactively remove friction • Support overlap between personal and professional tasks with discretion • Help maintain focus, flow, and grounded decision-making, with a sense of speed, efficiency and a get it done attitude. Office Management & Culture • Own the day-to-day operations of a small downtown LA office • Maintain a calm, organized, intentional workspace • Help set and protect the culture of a small, close-knit team • Support office readiness for workdays, meetings, and visitors Operations, Systems & Administration • Support internal systems ERP (Apparel Magic, style set up, light invoicing, order tracking, and admin organization, shipping labels, customer care (zen desk) • Maintain clean digital systems (Dropbox, Drive, passwords, documents) • Learn and support platforms such as Zendesk, return systems, Zoho, and related tools • Be a quick learner - training provided, openness to systems essential Social Content & Digital Organization • Organize, label, and archive video footage and digital assets when needed • Track content workflows (filmed → edited → posted → archived) • Prepare files for editors or platforms • Assist with uploads, exports, and basic digital tasks • Support light social media responses (DMs) when needed (You do not need to be an editor - comfort with video files is key.) Customer Care, Shipping & Product Flow • Respond to customer emails, phone calls, and DMs with warmth and professionalism • Support returns, exchanges, and order follow-through • Create shipping labels and ensure UPS pickups run smoothly • Help organize product, fulfillment, and shipping areas • Support labeling, packing, and internal product flow WHO THIS ROLE IS FOR • Extremely organized, proactive, and dependable • Very computer-savvy and comfortable with digital systems • Confident handling video files, platforms, and asset organization • Warm, professional, and playful when appropriate • Trustworthy, discreet, and calm under pressure • Interested in entrepreneurship, apparel, and building a business from the inside • Looking for a long-term role, not a short-term gig WORK STRUCTURE • Part-time January-March 2026 • Transition to full-time Spring 2026 and beyond • Hybrid schedule (Downtown LA + remote flexibility) WHY THIS ROLE MATTERS You are not “assisting” - you are holding the backbone of the founder's day-to-day reality: systems, content, communication, and culture.

D'Leon Consulting Engineers is seeking an Administrative Assistant in Los Angeles, CA Responsibilities Perform various administrative, clerical, data collection, data entry, and report writing tasks Answer telephone, take and relay messages, screen callers and direct calls accordingly Scan, fax and bind documents and reports as required Prepare general correspondence and maintains general files. Coordinate approval signatures in a timely manner Maintain calendars Set up and coordinates meetings Reserve conference rooms Take meeting minutes Copy and scan documents Log information Track documents Greet and assist visitors Gather statistics and general data; review and combine this information into established reports for use internally May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing May be responsible for verifying data gathered, such as matching supplier invoices against file copies. Distribute reports Originate correspondence and reports Stock supplies and maintain office equipment Maintain an organized workspace by keeping documents and supplies properly stored Provide backup for other administrative staff within TDIP Perform other responsibilities associated with this position as may be appropriate Additional duties include support of projects in regard to document control, project controls, financial processes, creating reports and power point presentations. Qualifications 10 years or more experience as an administrative assistant Excellent written and oral communication skills A working knowledge of standard policies and procedures on complex capital public works projects is preferred Proficient in Microsoft Office Suite and Bluebeam D'Leon Consulting Engineers is an equal opportunity employer committed to fostering an inclusive and respectful workplace. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status.

The Operations Assistant keeps the office moving by providing outstanding customer service, supporting the estimators by qualifying leads and scheduling estimates, and by maintaining the office, inventory, and vehicles. The role requires a high level of organizational skill, a passion for supporting a talented team to get their work done efficiently, and familiarity with online tools. It will suit someone who enjoys interacting with customers, is able to organize multiple jobs simultaneously, and is passionate about getting the job done effectively while contributing to a positive team environment. Job Responsibilities Customer Service Ensure that customer phone calls and emails are responded to with a sense of urgency in a friendly and professional manner Support the work of the estimators by qualifying customers based on geography and rough scope of work, creating new job records, and entering pertinent information as leads are received via the internet and phone calls Help update job information throughout the lifecycle of the project Office Support Using online tools including CRM, and in-house software, schedule estimators to attend customer locations balancing factors like route optimization, estimator experience, and availability Maintain and order supplies and tools to ensure the installation team and the office is properly equipped and stocked Accurately submit warranty registrations with suppliers as invoices are paid Warehouse Management Keep the warehouse organized and safe Keep track of inbound and outbound shipments, following up with delivery providers where necessary Manage the film inventory ensuring film is ready on time each day for the installers to collect and accurately checked back in upon return Conduct accurate and timely inventory audits Maintain records of company vehicles ensuring regular maintenance is conducted and regularly conducting cleanliness and mileage checks Teamwork Be flexible and seek out opportunities to help other office team members experiencing high volumes of work. Maintain a high level of productivity and customer service by stepping into Ops Manager duties as required Qualifications Responsive and friendly customer service Effective organization of multiple concurrent jobs Strong written and verbal communication skills Familiarity working with online tools like g-suite Knowledge of window film is a plus but training will be provided CRM & Sales experience is a plus Must be able to lift up to 40 pounds Benefits & Perks Competitive monthly and quarterly bonus program Paid Time Off plan for full time employees Medical, Dental, Vision, and more *For eligible employees 401(k): American Window Film will match 3% of what you contribute American Window Film Perks: Family & Friends Day - take an extra day off and get $300 to spend time with family and friends. People Helping People - take an extra day off to help someone out or contribute to a worthy cause Fitness, Health and Wellness allowance - get $250 towards any health and wellness activity We not me time - get $300 when you spend time with a co-worker outside of work *perks subject to terms and conditions and may change at any time Our Core Values Create Loyal fans - We create an environment that people love Authenticity Matters - Trust is built one job at a time Be Excellent Together - We support our teammates We Embrace Change - How we got here today is not how we will get there tomorrow American Window Film provides equal employment opportunity to all applicants and employees without regard to race, color, religion, sex, sexual orientation, age, national or ethnic origin, veteran or military status, disability, as well as any other protected status under the law.

Administrative Assistant ICO is seeking a reliable and organized Administrative Assistant to support daily office operations. This is a full-time, in-office position. The ideal candidate is detail-oriented, proactive, and comfortable working in a professional environment supporting multiple team members. Qualifications Previous administrative or office support experience (4+years) High school diploma required; college degree preferred Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) Strong organizational and multitasking skills Excellent written and verbal communication Professional demeanor and attention to detail Ability to manage priorities and meet deadlines Reliable transportation Experience in commercial property management is a plus Familiarity with Yardi Voyager is a plus Familiarity with SharePoint is a plus Responsibilities Provide general administrative and reception support Answer phones, greet visitors, and direct inquiries Handle mail, scanning, copying, filing (digital and hard copies), shipping (FedEx, UPS) Maintain office supplies and organized common areas Assist with scheduling and coordination of office activities Create organization charts Support team members with administrative tasks and other special projects Perform errands and other duties as needed Required Skills Detail-oriented and organized Strong communication and interpersonal skills Ability to multitask in a fast-paced environment Project Management skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint ) Professionalism and reliability We Offer Competitive compensation Stable, professional work environment Collaborative team culture

How to Apply: Please email your resume and a brief cover letter to ************************** with the subject line “Executive Assistant Application - Your Name”. Job Title: Executive Assistant Department: CEO / Co-Founder Location: Encino (Hybrid) Who We Are: CrossCheck Studios is a dynamic Gen-Z Media Company focused on curating Gen-Z content through brand partnerships, high-quality production, and event activations. We craft and deliver innovative content that resonates with the younger generation, making us the go-to destination for creators looking to make a significant impact in the digital space. Job Description: CrossCheck Studios is seeking a full-time executive assistant to support our CEO & Co-Founders day to day. The ideal candidate will provide top-level assistance for two high-level executives and have interest of growing in the entertainment industry, specifically in talent management, creative agency, and talent-facing branded partnerships. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf and more. We are a start-up, so no job is too big or too small for any of our team. Essential Responsibilities: Manage CEO + Co-Founder's calendar scheduling - including video calls, in-person meetings, + personal agendas. Manage CEO + Co-Founder's travel bookings - including itineraries, in-person meetings, flights, accommodations, and all communication with a brand's travel agency (if needed). Act as CEO + Co-Founder's point-of-contact during all travel. Manage/schedule CEO + Co-Founder's events - including branded events, red carpets, photoshoots, happy hours, etc. Attend all of the CEO's video meetings (unless directly specified), keep meeting minutes/notes, task lists, and ensure the organization of the CEO's desk. Coordinate communication with business managers and legal team when necessary for contracts, invoicing, and expenses. Track company expenses - specifically for the CEO + Co-Founder when traveling. Support the Co-Founder in personal tasks as needed. Qualifications: Basic Requirements + Desired Characteristics: Bachelor's Degree Previous Experience / Keen Interest in working in talent management, creative agency, and talent-facing branded partnerships. Flexible, personable, and a self-starter Team player/collaborative A positive attitude and an eagerness to learn Passionate about entertainment, pop culture, and the creator economy. Well-organized, detail-oriented, ability to multi-task with great follow-up skills Strong written and verbal communication skills Additional Requirements: Must be willing to work hybrid in Encino Must have work authorization to work in the United States Willingness to work overtime and on weekends with short notice. Hybrid: This position has been designated as hybrid. What We Offer: Hands-on experience in a creative and collaborative environment. Mentorship from experienced content creators and marketers. Opportunities for professional development and growth. Health Insurance & 401k

In-Person | Full-Time | Field & Office Based Company: Enhaus Design Build Salary: $85,000 Enhaus Design Build is a fast-growing, design-build firm specializing in residential, multi family construction, ADUs, and design-forward homes across Los Angeles. We operate in a high-accountability environment where execution, organization, communication, and teamwork are non-negotiable. As we continue to scale, we are seeking a highly organized, detail-oriented, and execution-driven Executive Assistant to support leadership, coordinate marketing initiatives, and help drive projects and events forward. Role Overview This is a full-time, in-person role that requires working from the office and traveling locally between active job sites, events, and meetings. You will support executive leadership while also assisting with marketing execution, CRM management, and event coordination. Success in this role is measured by how well tasks are executed, how clearly information is communicated, and how effectively details are managed across the team. This is not a remote role. Key Responsibilities Executive & Administrative Execution Provide in-person administrative support to executive leadership Manage calendars, meetings, deadlines, and priorities with precision Track action items and ensure timely follow-through Draft clear, professional emails, documents, and internal communications Organize contracts, proposals, invoices, and internal documentation Maintain clean digital filing systems and task trackers Assist with expense tracking and coordination with accounting Support and enforce internal processes and SOPs Ensure no tasks, deadlines, or communications fall through the cracks Task Management, Accountability & Team Support Manage multiple tasks and priorities in a fast-paced environment Take full ownership of assigned responsibilities from start to finish Maintain organized task lists, deadlines, and progress updates Communicate status clearly and proactively Identify problems early and help drive solutions Support team members to ensure collective success Execute reliably without reminders or micromanagement Marketing, CRM & Field Coordination Execute marketing initiatives and support ongoing campaigns Maintain clean and accurate CRM records (experience with HubSpot is desired but not required) Track leads, deal stages, notes, and follow-ups Draft written marketing, email, and event communications Coordinate with designers, photographers, videographers, and vendors Travel to job sites as needed to support coordination and marketing efforts Ensure marketing timelines and deliverables are met Event & On-Site Execution Coordinate and execute logistics for client events and workshops Travel locally between project sites and event locations Communicate clearly with vendors, clients, and internal teams Manage schedules, materials, and on-site setup Provide on-site event support with professionalism and attention to detail Complete post-event follow-ups, documentation, and CRM updates Qualifications & Requirements Available full-time, in person Able and willing to travel locally from project to project Highly detail-oriented with strong organizational skills Strong verbal and written communication skills Excellent task management and prioritization abilities Responsible, reliable, and accountable Team-focused and goal-oriented mindset Creative and comfortable contributing ideas Willing to tackle new problems and adapt quickly Proactive, confident sharing opinions and asking questions Enjoys organization, structure, and clean systems Experience working in a fast-paced work environment Proficient with Google Workspace (Gmail, Docs, Sheets, Calendar, Drive) Experience with HubSpot CRM is a plus, but not required Interested in learning and supporting marketing initiatives Why Join Enhaus Direct exposure to leadership and real responsibility Clear expectations and measurable performance standards Dynamic role spanning office, field, and event environments Opportunity to grow into Operations, Office Manager, or Executive Operations roles High-performance, team-driven culture with room to grow

Type: Full-Time | Onsite Compensation: Base Salary $50,000 At Lumicity, we're a specialized recruitment consultancy dedicated to building world-class teams across some of today's most exciting and impactful industries - Technology, Life Sciences, Renewable Energy, and Aerospace. Our success doesn't stop once a placement is made. We believe in supporting our contractors throughout their assignments to ensure a smooth, positive, and rewarding experience - and that's where you come in. The Opportunity We're looking for a Administrative assistant to join our growing team in West Hollywood. This person will serve as the main point of contact for contractors once they begin their assignments with Lumicity's clients. You'll be responsible for ensuring that every contractor's journey runs seamlessly, from timesheet submissions to ensuring payroll accuracy (though you won't be processing payroll yourself), and helping resolve any issues that may arise during the assignment. This is a relationship-driven, service-oriented position ideal for someone who's proactive, organized, and enjoys supporting people in a fast-paced, professional environment. What You'll Do Serve as the primary point of contact for contractors once they are placed on assignment. Ensure timely timesheet submissions and follow up with contractors or clients as needed. Coordinate with the payroll and compliance teams to ensure smooth weekly or biweekly payments. Build and maintain strong relationships with contractors to ensure satisfaction and engagement throughout their contracts. Act as a problem-solver, helping to address and resolve issues related to assignments, communication, or client expectations. Keep accurate records of communications, status updates, and contractor milestones. Partner with recruiters and account managers to maintain a positive experience for both contractors and clients. Support renewal discussions and identify opportunities to strengthen contractor retention. Who You Are We're looking for someone who genuinely enjoys helping others succeed and has a natural ability to stay organized while juggling multiple priorities. A great communicator who builds trust easily and handles sensitive matters with professionalism. Organized and detail-oriented, ensuring deadlines (like timesheets!) are never missed. Empathetic and solutions-focused, able to navigate challenges calmly and effectively. Collaborative, comfortable working closely with recruiters, account managers, and operations teams. Tech-savvy, familiar with CRM systems, spreadsheets, and digital communication tools. Experience in customer service, staffing, or contractor management is a plus, but not required. Why Join Us? Be part of a fast-growing company with a strong reputation in high-impact industries. Work in a collaborative, people-first culture where your role directly affects contractor satisfaction and retention. Enjoy clear career growth opportunities, with potential to move into account management or operations leadership. Get hands-on training and mentorship from industry experts. Thrive in a high-energy, supportive, and team-oriented office environment in West Hollywood.

Assistant to General Counsel, SVP & Secretary Company: Carbon Activated Corporation Employment Type: Full-Time, hourly rate $20 - $25/hr oration Carbon Activated Corporation is a global leader in activated carbon solutions for air, water, and process purification. With operations across North America and internationally, we serve clients in municipal, industrial, and private sectors. We are a dynamic, growing organization seeking a motivated professional to support our executive legal and corporate operations. Position Overview We are seeking a highly organized and proactive Assistant to the General Counsel, SVP, and Secretary to provide legal, administrative, and transactional support. This position is ideal for someone who thrives in a fast-paced environment, has excellent attention to detail, and enjoys working across departments to ensure smooth operations and compliance. Key Responsibilities Assist with transactional and contract-related work, including bid execution, contract preparation, negotiations, and signing processes. Support collections and commercial documentation under the supervision of the General Counsel. Provide assistance with in-house legal matters, including document management, research, and drafting correspondence. Support corporate secretary functions, including preparing shareholder and director meeting minutes, maintaining corporate records, and filing annual reports and other state or regulatory filings. Coordinate closely with HR, Accounting, and Sales departments on cross-functional matters. Handle a variety of non-legal administrative tasks, including scheduling, document organization, and executive support. Maintain confidentiality and exercise sound judgment in all matters. Qualifications Bachelor's degree or equivalent experience required; Minimum 2-4 years of relevant experience in a corporate, legal, or administrative support role. Strong understanding of corporate documentation, contracts, and compliance processes. Excellent written and verbal communication skills. High attention to detail, with strong organizational and multitasking abilities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to work independently, prioritize effectively, and meet deadlines. Why Join Us Opportunity to work closely with executive leadership in a growing international company. Exposure to a broad range of legal, corporate, and business functions. Collaborative, professional environment that values initiative and integrity.

Office Assistant / Errand Runner Job Description Job Brief: An Office Assistant/ Errand Runner is responsible for performing a range of clerical and administrative tasks to support daily operations in an office setting. An Office Assistant is responsible for keeping the office supplied and organized, and assisting managers with their daily tasks, as assigned. To fulfill these duties, this assistant will need to frequently run errands. The ideal candidate will be hard-working, professional, able to undertake a variety of office support tasks, and work diligently under pressure. Training for office tasks will be provided. Currently looking for an employee with daytime and some weekend availability. Responsibilities: Running Errands, such as bank deposits, shopping - ranging from groceries to electronic supplies -, picking up and dropping off documents and supplies for company executives. May occasionally drive executives to airports or meetings. General office duties, such as answering and managing phone calls, copying, scanning, and filing. Opening and closing procedures for the office, such as filling paper in the printer and fax machines, minor cleaning, refilling supplies for office staff (i.e. staplers, pens, highlighters), watering plants, putting away dishes, etc. Internet research for purchasing office supplies. Monitor level of supplies and handle shortages. Perform receptionist duties when needed. Maintaining confidentiality in all aspects of company information. Other duties as required. Requirements and skills Good work ethic Valid driver's license Working knowledge of office equipment Excellent organizational and time management skills The abilities to anticipate needs, to be resourceful, and to be responsive are important Dependable, dedicated, resourceful Ability to work independently Familiarity with office gadgets and applications (e.g. Windows, MS Office, scanners, copy machines, etc. . . .) Education: Currently attending a college/university Job Types: Part-time Salary: $17.00 - $17.50 per hour Benefits: Health insurance Paid time off Professional development assistance Schedule: 4 hour shift 8 hour shift Weekend availability Ability to commute: Santa Ana, CA 92707

Control Air Enterprises LLC is looking for an experienced HVAC Account Assistant who can immediately join our Service Division at our headquarters in Anaheim, California. We're seeking a talented individual with 3+ years of HVAC experience to bring their expertise to our Account Assistant team. Want more? Step into the position and unlock a direct pathway to an Account Executive position, paving the way for your career growth and advancement within our team! While a Bachelor's Degree is a plus, it's not essential-what matters most is your proficiency and experience. Embrace a rewarding full-time role, Monday through Friday, and make an impact in a work environment where your skills are valued, and growth is encouraged. Responsibilities and skills needed: Maintain and grow positive relationships with clients. Generate and understand HVAC preventative maintenance & project proposals using company software program. All HVAC preventative maintenance and project generation to include securing material costs & compiling final proposal. Present an open line of communication on a regular basis to all accounts and maintain consistent contact, especially with key accounts. Support an existing client base through proactive engagement and effective solutions. Learn all software programs utilized in the day-to-day business operations of the company. Account Assistant role is 1:1 with Account Executive and collaborative in nature to best serve our clients. Must excel both as a collaborative sales team member and as a proactive, self-directed individual. Skills required include the following: Excellent customer service and relationship skills. Proficient in verbal and written communication skills. Highly organized. Computer proficiency in (Windows, MS Office, Excel, Outlook). Good planner and critical thinker with the ability to handle multiple tasks at once while maintaining high level of professionalism. Must be a great team player with the ability to lead by example and desire the opportunity for growth. Benefits include the following: $28-$32/hour Medical and dental benefits 401k retirement plan Life Insurance Long-Term Disability Insurance FSA Paid holidays PTO ESOP - Employee owned! Let's be honest- life is too short to work at a job that you don't love. So, do something about it! Come be a part of our team and work with us on industry defining projects. We are a family of passionate people, who are smart and kind, and have some pretty amazing skills. We love what we do, and love being California's Homegrown Mechanical Experts. A little bit about us. We have been in business for over 42 years, are a full mechanical contracting firm specializing in Major Construction, Tenant Improvement, Industrial, Plumbing, Retrofit, Service, Controls, Energy Commissioning and Detailing. Our divisions can handle a wide range of projects and services that include Design Build, Design Assist and Plan & Spec for facilities in the Medical, Entertainment, Laboratory, Hotel, Resort, Office, Government, Education, Civic and Commercial industries. Oh, we are also 100% employed owned (ESOP), have over 1,000 family members, and have one of the largest fabrication shops in California. Our corporate headquarters are in Southern California (Anaheim - just south of Los Angeles), conveniently located near several major freeways. We also have offices in San Diego and Hayward (Northern California). Our manufacturing facilities are located in Anaheim (Southern California) and Hayward (Northern California). We are always on the lookout for great people to join our team. As such, please refer to our website at ***************** to connect with us. We look forward to hearing from you! Equal Opportunity Employer, including disabled and veterans.

About Sony Music Entertainment At Sony Music Entertainment, we fuel the creative journey. We've played a pioneering role in music history, from the first-ever music label to the invention of the flat disc record. We've nurtured some of music's most iconic artists and produced some of the most influential recordings of all time. Today, we work in more than 70 countries, supporting a diverse roster of international superstars, developing and independent artists, and visionary creators. From our position at the intersection of music, entertainment, and technology, we bring imagination and expertise to the newest products and platforms, embrace new business models, employ breakthrough tools, and provide powerful insights that help our artists push creative boundaries and reach new audiences. In everything we do, we're committed to artistic integrity, transparency, and entrepreneurship. Sony Music Entertainment is a member of the Sony family of global companies. This position provides administrative support to music video commissioners and is responsible for coordinating various aspects of video production. You will also serve as a liaison between the video department, a variety of internal label departments, artist management, and video production teams. What you'll do: Provide administrative support; examples include (but are not limited to) meeting management, processing and tracking invoices, expense reports, and ordering supplies. Assist commissioner with video solicitation, circulation of budgets for approval, pre-production needs (wardrobe, rider requests, glam, security etc.), and post-production needs Track all costs, payments, and contracts related to each production project and facilitate payments and contracts with A&R Administration department Maintain databases (directors, production company, stylists, hair/makeup, editors, DP's etc) Book employee and artist/camp glam, travel, hotels, and transportation Assist with video productions, meetings, and events on location as requested Act as a liaison with other departments, executives, employees, clients and external partners to provide assistance with miscellaneous requests in a timely and efficient manner Who you are: Someone with prior administrative experience in a professional business environment. You're able to work effectively and maintain composure in a fast-paced, high pressure, and high-volume environment. Passion and knowledge of all things pop culture (music, art, artists, videos, and current trends) are your jam and something you are well-versed in. A resourceful multitasker with excellent time management and organizational skills. A confident communicator who's great with people and is a dedicated team player. What we give you: You join an inclusive, collaborative and global community where you have the opportunity to channel your passion every day A modern office environment designed to foster productivity, creativity, and teamwork empowering you to bring your best An attractive and comprehensive benefits package including medical, dental, vision, life & disability coverage, and 401K + employer matching Voluntary benefits like company-paid identity theft protection and resources for pets, mental health and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back-up child and elder care, and reimbursement for adoption, surrogacy, tuition, and student loans Investment in your professional growth and development enabling you to thrive in our vibrant community. The space to accelerate progress, positively disrupt, and create what happens next Time off for a winter recess Sony Music is committed to providing equal employment opportunity for all persons regardless of age, disability, national origin, race, color, religion, sex, sexual orientation, gender, gender identity or expression, pregnancy, veteran or military status, marital and civil partnership/union status, alienage or citizenship status, creed, genetic information or any other status protected by applicable federal, state, or local law. California based applicants have certain rights under California law. Please see our California Recruitment Privacy Policy for more details. The anticipated annual base salary does not include any other compensation components or other benefits that an individual may be eligible for. The actual base salary offered depends on a variety of factors, which may include as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job.California Pay Range$42,000-$42,000 USD