Executive Assistant
Administrative assistant job in San Diego, CA
**Full-Time, In Office, Monday - Friday
COMPANY PROFILE
Davlyn Investments is a dynamic, privately held, entrepreneurial real estate Investment Company specializing in the acquisition, renovation, management, and sale of multifamily apartment communities throughout California, Arizona, and Nevada. The company is conveniently located in the Del Mar Heights area of San Diego. We offer a great company culture with monthly lunches, an annual company holiday luncheon, and more.
DESCRIPTION
The Executive Assistant supports and performs administrative duties for the Chief Executive Officer. This is a rare opportunity to grow while gaining front-row, master-class insight into the operations of a successful investment firm. The ideal candidate is a highly organized professional with superb problem-solving abilities. This individual possesses a positive attitude, strong attention to detail and is dedicated to producing quality results. Strong verbal and written communication skills are essential, as well as a polished presentation, professional demeanor, and great interpersonal skills. The candidate understands that no task is too small and tackles each request as such. Combination of some experience and/or interest in real estate is highly desired, and experience supporting executive-level staff is required.
JOB RESPONSIBILITIES
Perform routine to advanced, confidential administrative duties. This includes support to the CEO and other departments or individuals in the company as needed.
Communicate verbally and in writing with high-net-worth individuals and institutional investors, as well as a variety of business associates, organizations and other professionals who interface with the CEO and the company.
Manage special projects as needed including gathering the necessary documents and data for potential deals in the pipeline.
Manage the CEO's email, schedule, and calendar.
Manage and coordinate a busy travel schedule including domestic and international itineraries on commercial and private air.
Act as a personal assistant to the CEO. This includes booking personal travel plans, rental car arrangements, distributing personal mail, purchasing personal items, and running personal errands.
Organize and maintain the CEO's electronic and hard copy filing and recordkeeping systems.
Review invoices for accuracy and prepares each for approval and processing.
This is a full-time, in-office position.
REQUIREMENTS
Bachelor's degree is required.
2-3 years of related administrative experience and/or experience in the real estate/ property management industry preferred.
Experience supporting executive-level staff is highly preferred.
Intermediate to advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint. Etc.) PowerPoint, Adobe, and Outlook.
Excellent oral and written communication skills, including grammatical competence, in order to independently draft and edit correspondence and memos.
Superior organizational, follow up and time management skills.
Proven ability to maintain highly confidential information.
Strong attention to detail and ability to learn quickly and follow directions.
Flexibility and adaptability in a changing and fast-paced entrepreneurial environment.
A valid California's driver's license, good driving record and the ability to travel in Southern California as required for business purposes.
The ability to pass a criminal background check, drug screen, credit check and provide proof of authorization to work in the United States.
COMPENSATION/BENEFITS
$65,000. Pay dependent on experience.
Benefits package with medical, dental, vision and life insurance plans.
401(k) Retirement Savings Plans.
Annual performance bonus.
Two weeks' paid vacation, sick days, and holiday pay.
Administrative Assistant II
Administrative assistant job in San Diego, CA
This part-time position acts as the point of contact between management and internal/external customers and provides administrative support for the FJV Resolution Strategies initiative including scheduling, coordination, and communication on behalf of the department(s).
Essential Functions
Prepares correspondence, reports, forms, receipts, work orders, and specialized documents.
Provides a high level of customer service to both external and internal customers inquiring about FJV Resolution Strategies; receives and screens visitors and telephone calls; takes messages, directs the caller to the proper office or person and/or provides information that may require the application and explanation of rules, policies and procedures regarding the FJV Resolution Strategies referral process.
Establishes and maintains office files, following an established records management system; compiles information from such files; purges files as required.
Attends to a variety of office administrative details, such as keeping informed of departmental activities, transmitting information, ordering and coordinating supply orders and arranging for equipment purchase and maintenance.
Processes and distributes incoming and outgoing mail for the office or department.
Plan, organize, and schedule company meetings occurring in the office, offsite, and via video conference, creating meeting agenda, taking meeting minutes and summarize action items for attendees.
Process FJV Resolution Strategies requests, and invoices creating Purchase Orders using organizations software applications.
Submit and reconcile agency FJV Resolution Strategies expenses report
On time completion of assigned trainings and policies.
Performs other duties as assigned.
Qualifications
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Associates' Degree in Social Services (Social Work, Substance Abuse or Mental Health) or equivalent experience.
At least 2-years of Administrative Assistant Experience.
Intermediate user of MS office.
Knowledge of:
Principles and practices of data collection and report preparation.
Research, statistical, analytical and reporting methods, techniques and procedures.
Modern office practices including word processing, database and spreadsheet applications.
Ability to:
Maintaining confidentiality of sensitive personal information of applicants, current and former clients, landlords and other matters affecting tenant relations.
Organizing and prioritizing a variety of projects and multiple tasks in an effective and timely manner.
Effectively problem solving and maintaining composure in high-pressure situations.
Making accurate arithmetic, financial, and statistical computations.
Licenses and Certifications:
Valid Driver's License with proof of current vehicle registration and insurance.
Other:
Be at least of 21 years of age.
Must be able to pass pre-employment background check, drug screening and physical
Necessary vaccinations/immunizations.
Reasonable accommodations may be granted where appropriate.
The Pay Rate for this role is based on several factors including the candidate's experience, qualifications, and internal equity. The initial offer usually falls between the minimum and midpoint of the applicable salary range. Pay Band N2: $21.30 - $26.54 (Midpoint: $23.31)
Auto-ApplyExecutive Administrative Assistant
Administrative assistant job in San Diego, CA
Kros-Wise is looking for an Executive Administrative Assistant for our customer located in San Diego, CA. You will become part of a team of professionals providing direct customer support.
Responsibilities:
Perform word processing on technical documents and materials using Windows based software
Receive phone calls, emails, and facsimiles and managing responses
Schedule & Access Control for Classified Conference Rooms for Program Meetings
Prepare, edit, format and distribute Navy Correspondence
Maintain Program Manager Daily calendar
Create and submit Welcome Aboard Packages
Maintain TWMs training Accounts
Build/maintain SharePoint Program pages and information
Record Meeting Minutes for Staff Meetings and other Meetings
Maintain scheduling of Program's Conference Rooms and Conference Bridge Lines
Front desk support for incoming questions from staff.
Experience Requirements:
Must have an Active Secret Clearance
Must have a minimum of three years' experience working in Navy or DOD environment.
Well versed in Microsoft Office products, including Outlook, Word, Excel, PowerPoint, is required; knowledge of MS Access is a plus
Experience using MS SharePoint
Editing and reformatting written or electronic drafts
Transcribing reports, analysis, meeting notes, or similar material.
Knowledge of technical terminology and office terminology, practices
Aptitude to acclimate to new subjects quickly
Educational Requirements:
High School/Technical School Diploma or GED certificate
Secretary II
Administrative assistant job in San Diego, CA
Corporate Profile: Acquisition Professionals (AP) LLC is a trusted strategic partner and solutions-based company that combines years of deep knowledge-based expertise, agile program management, and customized learning solutions, AP provides cradle-to-grave acquisition services and acquisition training; administrative support services; Information Technology Support Services and program and financial management. We leverage technology, tools, and industry best practices through our experienced personnel to create cross-functional results and navigate the complex and high-risk areas for our clients' projects and programs.
Job Summary:
Performs a full range of standard and nonstandard administrative and secretarial duties in support of an office. Overall tasks to be performed in each area include (Accomplish other noncritical clerical work as requested). Provides administrative support, performing a combination of various clerical and administrative duties requiring overall knowledge of systems, policies, and procedures.
Responsibilities:
Overall tasks to be performed in each area include (Accomplish other noncritical clerical work as requested).
Maintain the staff reception office area, greet visitors, and direct them to the appropriate government staff personnel.
Receive and respond to calls from customers, government personnel at all levels, and the general public regarding requests for information, building services, and other services, including Freedom of Information Act document gathering. Additionally, schedule appointments, arrange interviews and meetings, and communicate meeting details, including times, participants, and locations, as directed by management or staff. Requires proficiency in Microsoft Windows-based computer operating systems and Microsoft Office programs to include Word, Excel, Access, and Outlook email system, as well as scanners, printers, and copiers.
Requires accurate spelling, typing and attention to detail and shall have ability to compile and organize reports.
Shall design, organizes and maintain filing system.
Maintain access to various databases in order to compile and provide information to government personnel.
Collect and disseminate Government Owned Vehicle mileage and maintenance information on a monthly basis or as required to include auditing monthly vehicle operation reports.
Education/Certifications:
High School diploma and one (2) years of experience.
Qualifications: Minimum Requirements:
Advanced knowledge and proficiency in Microsoft Office products,
including Word, Access, intermediate Excel, and PowerPoint.
Excellent communication skills (both written and verbal) with the ability
to prepare and make group/executive presentations
Excellent presentation skills
Strong analytical skills
Ability to conduct online research
Resourcefulness, initiative, and skill to function in a fast-paced environment
Attention to detail in goal/task accomplishment with minimal supervision
Professionalism and the ability to interact effectively with others
Ability to meet planned and unscheduled deadlines in a timely manner
All contract personnel will be required to undergo a background suitability clearance prior to reporting to work and maintain this suitability clearance
Ability to work independently.
Must dress in casual business attire and be required to act in a professional manner at all times
Corporate Summary:
Acquisition Professionals (AP) LLC is an Economically Disadvantaged, Women owned 8 (A) small business. We are located at the Metro Park Office Complex in Alexandria, Virginia. We offer a competitive salary and compensation benefits package, including medical, dental, vision, disability, matching 401k, tax free transit subsidy, paid federal government holidays and paid time off. AP is committed to creating an environment of work life balance.
Secretary
Administrative assistant job in Encinitas, CA
View Job Description
$22.69 - $30.41 per hour
Paid holidays, vacation, sick leave
Medical, dental and life insurance benefits
The Secretary provides clerical and secretarial assistance to department or program administrators and staff. Secretaries may be assigned to a school counseling office, high school athletics program, school attendance office, or a District department, and receive direction from an assigned supervisor.
Requirements / Qualifications
Job-related education necessary to perform the essential job duties is typically consistent with graduation from high school or equivalent.
One year of clerical experience involving recordkeeping and frequent contact with the public is required.
A fully-completed online application is required. Attachments such as a resume are not required and will not be reviewed as part of the application review or testing process.
Length of Work Year / Hours / Work Schedule
School term (205 days) / 40 hours per week / 7:00 a.m. - 3:30 p.m.
Location
Diegueno Middle School - 2150 Village Park Way, Encinitas, CA 92024
Comments and Other Information
SB 848 COMPLIANCE - EFFECTIVE JANUARY 1, 2026
Effective January 1, 2026, and in accordance with California Education Code Section 44051(a)(1), any applicant for a non-teaching position must disclose a complete list of every school district, county office of education, charter school, state special school and diagnostic center operated by the department of education, and private school that the applicant has previously been an employee of, including full-time, part-time, or substitute roles. Failure to provide this information may be considered an act of dishonesty and could affect hiring decisions.
Examination process: Completed applications are reviewed and candidates who meet the minimum qualifications participate in an examination process. Exam components may consist of multiple choice test (weight: 20%), performance test (weight: 30%), and a Qualifications Appraisal Interview (weight: 50%). The competitive basis for this recruitment is Open/Promotional - Dual Certification. Candidates who pass all exams are placed on an eligibility list in order of overall exam score. The list is used to fill current and future vacancies for six months. If a candidate has taken the multiple choice and/or performance test for this San Dieguito Union High School District job title or similar job title within the past two years, candidate may be able to transfer the scores to this recruitment. The exam must be sufficiently similar, as determined by the Director, Classified Personnel. Prior to the application deadline, a request to transfer score(s) should be e-mailed to: ***********************. Transferring of exam scores does not apply to the Qualifications Appraisal Interview. Reasonable accommodations are provided in the recruitment process for disabled persons. Advance notice is required. To request an accommodation in the examination process, please email ***********************. If you need assistance completing an application, please email ******************************. Veterans may be eligible for preference points on entrance examinations ("entrance" is defined as candidates who are not current employees of the District). Please attach a copy of your DD214 to your application. Employment with San Dieguito Union High School District is contingent upon successful completion of post-offer background check, fingerprinting, physical exam including tuberculosis, drug and alcohol screening, and an Oath of Allegiance. The probationary period for a new or promotional employee is six months or 130 days of paid service, whichever is longer. The San Dieguito Union High School District prohibits discrimination, harassment, intimidation and bullying in educational programs, activities, or employment on the basis of actual or perceived ancestry, age, color, disability, gender, gender identity, gender expression, nationality, race or ethnicity, immigration status, religion, sex, sexual orientation, parental, pregnancy, family or marital status, military status or association with a person or a group with one or more of these actual or perceived characteristics. SDUHSD requires that school personnel take immediate steps to intervene when safe to do so when he or she witnesses an act of discrimination, harassment, intimidation, or bullying. Any concerns regarding discrimination may be directed to Susan Gray, Director, Classified Personnel, **************.
Easy ApplyData Entry Work
Administrative assistant job in Murrieta, CA
Important: You Will Receive An Email Within Next 2 Minutes After Applying , Check Your Inbox or Spam Folder For next steps.
A Data Entry Clerk, is responsible for inputting data and making changes to existing data figures in digital databases. Their duties include inputting data from paper documents into digital spreadsheets, updating order statuses for customers and double-checking their work to make sure they inputted data correctly.
Litigation Secretary
Administrative assistant job in San Diego, CA
Benefits:
401(k)
Competitive salary
Dental insurance
Health insurance
Paid time off
Vision insurance
International Law Firm practicing Civil Litigation, for the Defense, focusing on Employment Law, is seeking an experienced Civil Litigation Practice Assistant/Litigation Secretary with a minimum of 4 years of experience to fill a temporary assignment that could go permanent for the right candidate. Location is in San Diego, CA.
JOB DUTIES:
· Preparing correspondence, pleadings, etc.
· E-filing in both State and Federal Courts
· Calendaring and scheduling of depositions, hearings, meetings, etc.
· Enter attorneys' billable time
· Prepare and submit expense/reimbursement reports
REQUIREMENTS:
· Minimum of at least 4 years in Civil Litigation in California Law
· E-filing experience in both State and Federal
· Some knowledge of the Local Rules of Civil Procedure
· Knows how to calendar all litigation dates
· Be extremely organized
· Able to follow through on what needs to be done
· Possess excellent written and verbal communication skills
We provide a cordial, no drama working environment along with a competitive hourly rate for a Temporary candidate (DOE). $30-37 per hour is based on being a Temp.
For more information on this firm and the position, please submit your Resume for consideration of an interview. Compensation: $30.00 - $37.00 per hour
Law Tyme, Inc. is owned and operated by a seasoned litigation specialist, Melissa A. Carver. Ms. Carver has worked in the legal field for many years at the capacity of a Litigation Secretary, Paralegal, Office Administrator, Temp, and now owns and operates her third legal staffing firm. Ms. Carver and her staff have worked in law firms and are qualified to place qualified candidates with the employer in need.
We are a Legal Staffing firm placing Legal/Litigation Secretaries, Paralegals, Receptionists, Runners, Accounting, Management Positions, and Attorneys, in California and Las Vegas, providing quality service to our clients and candidates.
We love what we do and we love to teach, educate and help people achieve their goals, whether it be the employer or the candidate.
Auto-ApplyLitigation Secretary
Administrative assistant job in San Diego, CA
Job DescriptionBenefits:
401(k)
Competitive salary
Dental insurance
Health insurance
Paid time off
Vision insurance
International Law Firm practicing Civil Litigation, for the Defense, focusing on Employment Law, is seeking an experienced Civil Litigation Practice Assistant/Litigation Secretary with a minimum of 4 years of experience to fill a temporary assignment that could go permanent for the right candidate. Location is in San Diego, CA.
JOB DUTIES:
Preparing correspondence, pleadings, etc.
E-filing in both State and Federal Courts
Calendaring and scheduling of depositions, hearings, meetings, etc.
Enter attorneys billable time
Prepare and submit expense/reimbursement reports
REQUIREMENTS:
Minimum of at least 4 years in Civil Litigation in California Law
E-filing experience in both State and Federal
Some knowledge of the Local Rules of Civil Procedure
Knows how to calendar all litigation dates
Be extremely organized
Able to follow through on what needs to be done
Possess excellent written and verbal communication skills
We provide a cordial, no drama working environment along with a competitive hourly rate for a Temporary candidate (DOE). $30-37 per hour is based on being a Temp.
For more information on this firm and the position, please submit your Resume for consideration of an interview.
Administrative Associate
Administrative assistant job in San Diego, CA
Whittier Trust is the oldest privately owned multi-family office headquartered on the West Coast, providing exceptional client service and highly customized investment solutions for high-net-worth individuals and their families.
Our dedicated professionals work with clients and their families to deliver a broad array of services including investment management, fiduciary, philanthropic, and family office. Our founding family's century-long history of entrepreneurship continues to guide our activities for clients today. Entrusted with private family assets, our teams employ a consulting approach to tailor solutions for complex family situations.
Whittier Trust attracts professionals who have a desire to grow while building their skills in the service to our clients. Our organization is flat, nimble, and uniquely attuned to the needs and desires of both today's entrepreneurs as well as legacy family members who may be several generations removed from the wealth creators. Our corporate culture is one of client-focus, collaboration, performance and accountability, family orientation and long-term career satisfaction. Employee turnover is low because of a high level of engagement and career fulfillment.
The position offers a competitive compensation package including base salary, performance bonus, equity consideration, excellent medical, and retirement plans.
PRIMARY RESPONSIBILITIES
Direct the Trust Operations Department regarding daily account transactions such as wire and cash transfers, ACH disbursements, bill paying, fund redemptions and purchases, and the opening and closing of accounts.
Monitor transactions for completion and accuracy.
Coordinate investment transactions with the Investment Department including but not limited to monitoring cash balances on a daily basis for purchases, transferring sales proceeds to money market accounts and following up on client's requests for purchases, sales, or gifting.
Coordinate the transfer of incoming assets to new or existing accounts, as well as the transfer of outgoing assets for terminating accounts.
Prepare correspondence, Excel spreadsheets (i.e., miscellaneous reports for client budget worksheets, income projections, and gifting schedules), assist with the production of PowerPoint presentations, mass mailings, and marketing materials.
Calculate unitrust, total return, and other payments to trust beneficiaries.
Coordinate tax-related payment information with the Tax Department and client-directed outside professionals.
Provide information to Client Advisors for annual account reviews.
Organize with Client Advisors to maintain client, beneficiary, and advisor information in client files and account records on database management and trust accounting systems.
Perform special projects and additional tasks as assigned.
Back-up support for the front desk/reception as needed.
DESIRED EDUCATION
Bachelor's degree preferred
CTFA or CFP preferred by not required
DESIRED EXPERIENCE
Understanding of trust accounting and/or estate planning concepts is preferred but not essential
Superior skills and experience with Microsoft Office, especially Word, Excel, and PowerPoint.
Excellent written and oral communication skills.
Superior organizational skills with the ability to multi-task and to manage and prioritize multiple projects and competing deadlines.
General office administration and clerical experience.
Excellent attention to detail with the ability to exercise independent judgment.
Aptitude to understand and perform basic mathematical calculations such as fee calculations, and other percentage-based calculations.
Ability to learn new processes and programs and desire to grow with the company.
PERSONAL CHARACTERISTICS
Strong people skills
Client service focus
Effective verbal and written communication skills
High integrity with a diligent work ethic
Team/people-oriented
Highly organized with good time management skills
Meticulous attention to detail
Valid driver's license and the ability to travel by airplane.
COMPENSATION
Base salary range
$60,000 - $75,000 annually
Salary may vary depending on job-related factors including, but not limited to, skills and experience. Full-time employees may be eligible for a comprehensive benefits package that includes: medical, dental and vision coverage, 401(k), life insurance, paid time off and a Wellness Program. Annual bonus, incentive pay and/or equity may also apply depending upon the role.
Real Estate Admin Assistant - Listing Coordinator
Administrative assistant job in Dana Point, CA
Job Description
We're looking for a driven, dedicated, and dynamic real estate administrative assistant to work with our Operations Manager on our growing team. This is an in-office position in a fast-paced environment. Your job will include completing MLS input for all listings, coordinating open houses, sending marketing updates, overseeing important deadlines, and communicating with clients. You will be responsible for managing the entire listing process up until the time the property goes into escrow.
You'll also work with the team to manage the production of marketing materials, coordinate social media accounts, and facilitate client events. Our ideal candidate has superb organizational skills, a knack for customer service, and a strong understanding of the real estate transaction process. Does this position interest you? Apply today!!
Compensation:
$50,000 or more depending on experience plus bonus
Responsibilities:
Fill out all appropriate paperwork and file in the customer database to assist the real estate team in closing deals
Produce all marketing materials including brochures, flyers, online marketing, social media posts, etc. to continuously build our brand
Fulfill client requests for information or other relevant transaction services in a quick and friendly manner
Schedule necessary appointments with all parties, including open houses and the final walkthrough
Assist the real estate team in facilitating local events to foster connection to people in the neighborhood
Qualifications:
Must have a valid Real Estate License
Background in real estate is required for this position
Has knowledge of Microsoft Office and customer relationship management software
Great written and verbal skills
Must have Real Estate admin experience
About Company
We are a Top Producing Luxury Real Estate Team with over 35 years of combined experience, and are looking to grow. We are the #1 listing team in Laguna Niguel. We take great pride in our ability to accomplish outstanding results for clients and deliver an outstanding customer experience. Check us out on Facebook & Instagram
Administrative Support Assistant
Administrative assistant job in San Diego, CA
FuturePlan is the nation's largest third-party administrator (TPA) of retirement plans, partnering with advisors in all 50 states. FuturePlan delivers the best of both worlds: high-touch personalized service from local TPAs backed by the strength and security of a large national firm, Ascensus. Our roots go back decades, with nearly 30 outstanding legacy firms now joined together to deliver unmatched levels of service, innovation and expertise to a fast-growing client base from coast to coast. The FuturePlan team includes more than 500 credentialed plan professionals, 60 actuaries, and one of the industry's largest in-house ERISA teams. Learn more at FuturePlan.com.
Section 1: Position Summary
Supports all clerical functions (typing, filing, faxing, copying, mass mailings, phone and mail) to ensure that daily Benefit Trust Services Department Operations needs are achieved in a timely and accurate manner.
Section 2: Job Functions, Essential Duties and Responsibilities
Responsible for protecting, securing, and proper handling of all confidential data held by Ascensus to ensure against unauthorized access, improper transmission, and/or unapproved disclosure of information that could result in harm to Ascensus or our clients.
Our I-Client service philosophy and our Core Values of People Matter, Quality First and Integrity Always should be visible in your actions on a day to day basis showing your support of our organizational culture.
Assist with other tasks and projects as assigned
Learn functions of all aspects of Support Staff Team to fully support the team and to help maintain excellent customer service
Provide clerical assistance necessary to ensure the office meets all service standards including filing, copying, mailings necessary reporting, assisting with opening mail, etc. (Including handling COBRA and HIPAA protected information.)
Assist administrator with data entry such as contribution and enrollment processes as needed.
Prepare and make all deposits via the necessary process (electronic, paper, etc.) for each Trust.
Utilize Benefit Trust Services department Electronic and Paper filing procedures when completing any clerical task including scanning of necessary reports and documents.
Provide back up to office receptionist (office duties) as needed.
Deliver daily outgoing mail to mailbox.
Pick-up incoming mail daily from mailbox.
Provide clerical back up support for Benefit Trust Services team members
Assist in mass mail projects
Miscellaneous errands (post office, bank, etc.)
Meet all quality, productivity, and turnaround goals
Supervision
N/A
Section 3: Experience, Skills, Knowledge Requirements
Learn functions of Benefit Trust Services administration
Obtain a basic knowledge of prevailing wage fringe benefit guidelines, COBRA and HIPPA rules and regulations
Effective oral and written communication skills
Organization and prioritization skills
Software Skills: MS Office (Word, Excel, Outlook), TMS, VHCS, COBRA Solutions Etc.
Online portals for Insurance Carriers
Bank Deposit Machines (WF CEO, CB&T, Union Bank etc)
Detail orientation
Ability to work independently
Effective Interpersonal skills
Demonstrates initiative
Good judgment
1 - 2 years office experience
We are proud to be an Equal Opportunity Employer
The national average salary range for this role is $20-$22 per hour in base pay, exclusive of any bonuses and benefits. This base salary range represents the low and high end of the salary range for this position. Actual salary offered will vary and may be above or below the range based on various factors including but not limited to location, experience, performance, and internal pay alignment. We do not anticipate that candidates hired will begin at the top of the range however, from time to time, it may occur on a case-by-case basis. Other rewards and benefits may include: 401(k) match, Medical, Dental, Vision, Paid-Time-Off, etc. For more information, please visit careers.ascensus.com/#Benefits
.
Be aware of employment fraud. All email communications from Ascensus or its hiring managers originate ******************
******************
email addresses. We will never ask you for payment or require you to purchase any equipment. If you are suspicious or unsure about validity of a job posting, we strongly encourage you to apply directly through our website.
Auto-ApplySecretary
Administrative assistant job in San Diego, CA
Job Description
Type: Full Time
Overtime Exempt: No (SCA)
Reports To: ARMADA HQ
Security Clearance Required: Public Trust Level
*********************CONTINGENT UPON AWARD**********************
Duties & Responsibilities:
Manage multiple executive calendars (District and Area Commanders), schedule meetings, and prepare meeting materials and minutes.
Provide reception and front-office support-greeting visitors, answering phones and emails, and routing inquiries to appropriate personnel.
Compose correspondence, draft and edit official letters, memoranda, and reports using Microsoft Word, Excel, and Outlook.
Maintain personnel files, time and attendance records, and prepare daily attendance reports using GovTA.
Create, organize, and maintain electronic and hard-copy filing systems, including records related to budgets, personnel actions, and operational reports.
Support the Protective Security Officer (PSO) program by entering inspection data, prohibited-item reports, and case-control numbers into government system.
Collect and compile Government-Owned Vehicle mileage and maintenance reports; maintain monthly fleet logs.
Assist with post inspections, training file updates, and tracking audits, covert testing, and supply inventories.
Coordinate mail processing, courier shipments, and procurement of office supplies.
Maintain shared drives and data folders for committee memos and other operational documents.
Support management in preparing reports, maintain databases, and assist in the preparation of security-related contract documentation.
Other duties as assigned
Knowledge, Skills, and Abilities (KSAs):
Prior knowledge of federal office procedures highly preferred.
Advanced knowledge and proficiency in Microsoft Word & Access.
Intermediate knowledge and proficiency in Microsoft Excel and PowerPoint.
Excellent communication skills (both written and verbal) with the ability to prepare and make group/executive presentations.
Ability to create travel plans, schedule meetings, manage executive calendars, and other general clerical duties.
Minimum/General Experience:
2+ years of secretarial/administrative support experience
Minimum Education:
High School Diploma, or equivalent
Disclaimer:
The above information has been designed to indicate the general nature and level of work to be performed. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of the contractor assigned to this position. Applying: If you feel you have the knowledge, skills and abilities for this position visit our careers page at ******************
Special Notes: Relocation is not available for these jobs.
ARMADA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. ARMADA complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Must be able to successfully pass a background check, and pre-employment drug testing. Job offers are contingent upon results of background check and drug testing.
Administrative Support Assistant I - Student Life & Leadership
Administrative assistant job in Carlsbad, CA
One regular, part-time position, 18 hours per week, 12 months per year. The individual hired will have assigned duties at each of the three campus (the Oceanside campus, the Community Learning Center, and the San Elijo campus), based on job responsibilities.
Normal work schedule:
* Monday: 8:30 AM - 4:00 PM
* Wednesday: 1:00 PM - 4:30 PM
* Friday: 8:00 AM - 4:00 PM
The person selected for this position will be subject to assignment to any district facility during any hours of operation.
The first-level interviews with the screening and interview committee will be conducted via Zoom. The second-level interviews will be in-person.
RESIDENCY REQUIREMENT:
MiraCosta College Board Policy 7800: Employee Residency requires all classified staff, administrators, and temporary/hourly short-term employees to maintain and permanently reside in a principal place of residence in the state of California that is within two-hundred (200) road miles from the employee's regularly assigned district worksite. The purpose of the policy is to promote efficiency and continuity throughout all campus administrative functions, provide students with high quality assistance and accessibility to all academic and campus services, ensure that students receive an engaging education, and respond to emerging student needs.
The District may consider an individual request to temporarily reside outside of the State of California or outside the 200-mile limit on a case-by-case basis, not to exceed twelve consecutive months.
Under general supervision, perform a variety of routine clerical and administrative support functions requiring a general knowledge of the terminology, procedures and practices applicable to the Associated Student Government (ASG) and Inter-Club Council (ICC); act as first point of contact for students and community members; provide student support through a lens that centers equity in their work and approach; schedule appointments/meetings and assist with events; create and maintain physical and electronic filing systems and perform records management duties; and perform related duties as assigned.
Starting at $24.73 per hour (range 9, step 1), with annual salary step increases up to step 5.
Secretary III
Administrative assistant job in San Diego, CA
Job specifications are intended to present a descriptive list of the range of duties performed by employees. Specifications are not intended to reflect all duties performed within the job.
Works directly with the Government personnel in meeting the administrative needs of the project and its staff. The position is covered under the Service Contract Act (SCA).
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Prepares documents including correspondences (official correspondence, letters, first endorsements, memorandums, messages and form letters), instructions, notices, transmittals, special directives, technical reports, training deficiency reports, Plan of the Day/Week, officer and enlisted evaluations, military and civilian awards. Prepares documents in accordance with the Naval Correspondence Manual as well as formats/inputs, edits, retrieves, copies, and transmits text, data, and graphics.
Maintains an incoming and outgoing log of naval correspondence, schedules meeting rooms, shreds documents and Naval Messages.
Monitors leadership schedules/calendars and makes arrangements for conferences/meetings and assembles established background materials.
Reviews and proofs correspondence/documents for grammar and spelling.
Orders supplies using AbilityOne and reviews/inputs travel/authorizations/ vouchers using Defense Travel System (DTS). Uploads military travel data in BUPERS Online (BOL) Personnel Tempo (PERSTEMPO) system.
Tracks training completion utilizing Fleet Training Management and Planning System (FLTMPS).
Creates, routes, tracks and follows-up on routine message traffic.
Monitors the Navy Standard Integrated Personnel System (NSIPS) e-leave.
Performs Command Pay and Personnel Administrator (CPPA) and/or Command-Level Access Manager (CLAM) functions.
Provides clearance verification and processes visitor authorization request access utilizing the Defense Information System for Security (DISS).
Updates and maintains student information in CeTARS.
Knowledge in the use of the more advanced functions of Microsoft Word, Excel, PowerPoint, and Outlook.
Collects information and responds to routine inquiries and/or prepare periodic reports.
Selects appropriate methods from a wide variety of procedures and/or makes simple adaptations and interpretations from substantive guides and manuals.
Traditional administrative/clerical support roles.
Some work is completed without established procedures.
Other duties as assigned.
EXPERIENCE, EDUCATION AND LICENSURE:
High school diploma/GED or equivalent.
Military administrative experience.
Four (4) years of secretarial experience.
Verifiable experience in Microsoft Word, Excel, PowerPoint and Outlook.
Experience with basic correspondence, filing, scanning, reproduction, faxing, answering telephones, maintaining supply inventories, sorting mail and/or greeting visitors.
Ability to type 60 words per minute.
Must be able to effectively communicate orally and in writing.
Experience to edit and reformat written or electronic drafts.
Experience with office terminology and practices.
Skills, Knowledge and Abilities:
Ability to work in a support role supporting senior management and team.
Ability to develop effective working relationships across all organizational lines.
Ability to handle information of a highly sensitive and confidential nature.
Ability to prioritize and organize own work to meet agreed upon deadlines.
Ability to work with others as part of a team.
REASONABLE ACCOMMODATIONS:
Reasonable accommodation may be made to enable individuals with disabilities to perform the following essential functions.
SUPERVISORY RESPONSIBILITIES:
None.
WORK ENVIRONMENT:
Work is typically performed in a controlled office environment. The noise level in the work environment is usually moderate..
PHYSICAL REQUIREMENTS:
While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to handle or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
TRAVEL:
None.
WORK AUTHORIZATION/SECURITY CLEARANCE:
DoD Secret or higher security clearance, or the ability to obtain and maintain a Secret clearance. U.S. Citizenship is required.
ADDITIONAL QUALIFYING FACTORS:
Must have the ability to obtain and maintain a security clearance. In addition, a satisfactory background screening, negative drug test, positive references and proof of identity and legal authorization to work in the United States are required.
The Tatitlek Corporation gives hiring, promotion, training and retention preference to Tatitlek shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job.
As an equal opportunity employer, The Tatitlek Corporation recognizes that our strength lies in our people. Discrimination and all unlawful harassment, including sexual harassment, in employment is not tolerated. We encourage success based on our individual merits and abilities without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, marital status, citizenship status, military status, protected Veteran's status or employment.
Salary $26.34/hr
Auto-ApplyAdministrative Assistant/ Surgery Scheduler
Administrative assistant job in San Diego, CA
HealthCare Support Staffing, Inc. (HSS), is a proven industry-leading national healthcare recruiting and staffing firm. HSS has a proven history of placing talented healthcare professionals in clinical and non-clinical positions with some of the largest and most prestigious healthcare facilities including: Fortune 100 Health Plans, Mail Order Pharmacies, Medical Billing Centers, Hospitals, Laboratories, Surgery Centers, Private Practices, and many other healthcare facilities throughout the United States. HealthCare Support Staffing maintains strong relationships with top providers in healthcare and can assure healthcare professionals they will receive fast access to great career opportunities that best fit their expertise. Connect with one of our Professional Recruiting Consultants today to see how a conversation can turn into a long-lasting and rewarding career!
Job Description
Are you an experienced Surgery Scheduler/ Administrative Assistant in San Diego, CA area looking for a new opportunity with a prestigious healthcare systems company? Do you want the chance to advance your career by joining a rapidly growing company? If you answered “yes" to any of these questions - this is the position for you!
More Insight of Daily Responsibilities:
Coordinates & performs department/unit administrative activities including, but not limited to, storing, retrieving & integrating information for dissemination to staff, customers, clients, vendors, patients & families.
Coordinates functions required to ensure smooth operations, plans & executes projects within scope of responsibility, & works with external, inter & intra departmental teams to support department/unit.
Provides training & orientation for new staff & troubleshoots office technologies.
Target Start Date: ASAP
Shift: Monday-Friday, 8:30am-5:00pm
Advantages of this Opportunity:
Stable Company and Proven Track Record
Competitive Compensation
Why You Should Work For Us:
HealthCare Support, Inc. (HSS), is a proven industry-leading national healthcare recruiting and staffing firm. HSS has a proven history of placing talented healthcare professionals in clinical and non-clinical positions with some of the largest and most prestigious healthcare facilities including: Fortune 100 Health Plans, Mail Order Pharmacies, Medical Billing Centers, Hospitals, Laboratories, Surgery Centers, Private Practices, and many other healthcare facilities throughout the United States. HealthCare Support Staffing maintains strong relationships with top providers in healthcare and can assure healthcare professionals they will receive fast access to great career opportunities that best fit their expertise. Connect with one of our Professional Recruiting Consultants today to see how a conversation can turn into a long-lasting and rewarding career!
Interested in Being Considered?
Interested in applying to this position? Please click the Apply Now or email resume to
Qualifications
H.S. Diploma,GED,or Equivalent
· 2 Years of Experience as a medical scheduler
· Typing and computer skills
• EPIC experience
• Proficient knowledge of Microsoft Office products including Word, Excel, Outlook PowerPoint and Access.
Additional Information
Want More Information?
• If you are interested in applying to this position, please click Apply button.
Secretary
Administrative assistant job in San Diego, CA
Litigation Legal Secretary
About the Role Join a team of experienced litigation attorneys as a key support professional in this full-time legal secretary position. You'll play an essential role in preparing case documents, managing deadlines, and ensuring the smooth operation of daily litigation tasks. This is a great opportunity for someone who thrives in a fast-paced legal environment and wants to contribute meaningfully to complex casework.
What You'll Do
Draft, proofread, and file legal documents including pleadings, motions, TOCs/TOAs, and correspondence
Manage court filings for both state and federal cases, including electronic filing
Maintain calendars, track case deadlines, and coordinate meetings, depositions, and court appearances
Assist with trial preparation and maintain organized case files
Provide administrative support to litigation attorneys and collaborate with legal staff
What You'll Need
5 or more years of experience as a litigation legal secretary
Strong knowledge of California court procedures and e-filing practices
Proficiency in document formatting, legal terminology, and Microsoft Office
Excellent grammar, proofreading, and time management skills
Ability to prioritize tasks, maintain confidentiality, and work efficiently under pressure
Why Apply
If you're looking for a steady role where your litigation experience is valued and your work directly supports a successful legal team, this opportunity offers the consistency and collaboration many legal professionals seek.
*This pay range represents Avata Partners' good faith minimum and maximum range for this role at the time of posting. Actual compensation offered will be dependent on a variety of factors, including, but not limited to, the candidate's experience, qualifications, and location.
We consider qualified applicants with criminal histories, consistent with the California Fair Chance Act and applicable local ordinances. Avata Partner's is an Equal Employment Opportunity Employer.
Secretary III - Transportation Dept./DSC - IN HOUSE ONLY (Only current, permanent employees of MVUSD may apply. MVUSD Substitutes may not apply at this time)
Administrative assistant job in Murrieta, CA
Welcome to the Murrieta Valley Unified School District, a 2018 California Exemplary School District! Thank you for your interest in joining MVUSD, a student-centered district of choice in south Riverside County. We proudly educate over 23,000 students from transitional kindergarten through high school with rigorous academic programs designed to help every student succeed. We inspire students to participate in our highly acclaimed visual and performing arts programs, championship athletic programs and nationally recognized student activity programs. Highly qualified teachers and staff provide a world-class education that integrates academic and vocational skills and prepares students for the challenges and opportunities of a competitive global society. The district also offers adult and community education, early childhood education, child care and a parent center. MVUSD strives to recruit and retain the very best candidates who will inspire every student to think, to learn, to achieve, to care.
MURRIETA VALLEY UNIFIED SCHOOL DISTRICT JOB DESCRIPTION 03/13/03 TITLE: SECRETARY III QUALIFICATIONS Knowledge of 1. Correct English usage, spelling, grammar, punctuation, accounting terminology and math. 2. Data processing equipment, to include a working knowledge of applications software, hardware specifications, and training requirements. 3. Financial recordkeeping methods and practices, school district budgeting methods and processes as well as school accounting codes and other relevant laws and regulations. 4. Numerical, alphabetical, and subject matter filing systems; business math, ledger, statistical and recordkeeping procedures. 5. Organization and operation of a public school district administrative office. 6. Principles of proper letter composition, correspondence, and report writing. 7. Receptionist and telephone techniques, modern office methods and procedures, letter and report writing. 8. State laws and district policies, rules and regulations pertaining to school accounting and recordkeeping requirements and standards, general accounting, bookkeeping principles and procedures applicable to assigned areas of responsibility. 9. Safety rules and regulations for this position. Ability to 1. Analyze situations and take appropriate action in a variety of procedural matters without immediate supervision. 2. Answer telephone, take messages, and/or provide information in a courteous manner. 3. Be a productive and active team member. 4. Communicate effectively and tactfully in both oral and written form. 5. Establish and maintain a variety of record keeping, reference, and data collection systems. 6. Establish and maintain effective rapport with students, parents, and community members. 7. Establish and maintain effective work relationships with those contacted in the performance of required duties. 8. Follow designated safety regulations associated with this position. 9. Handle all matters in a tactful, courteous, and confidential manner so as to maintain and/or establish good public and staff relations. 10. Learn and follow the operations, procedures, policies, and requirements of an assigned program or operational unit. 11. Maintain the security and confidentiality of specified records and information. 12. Operate a variety of modern office equipment such as calculator, facsimile, copy machine, computer terminal, printer, etc. with speed and accuracy. 13. Perform a variety of complex clerical and secretarial duties at the Director-level or above involving use of independent judgment and requiring accuracy and speed. 14. Perform above average mathematical calculations with speed and accuracy. 15. Perform assigned work without continuous supervision. 16. Perform clerical work with frequent interruptions but without continuous supervision. 17. Present and maintain a pleasant appearance and demeanor. 18. Prioritize and coordinate workflow and timeliness for self and others. 19. Provide leadership and direction to other secretaries and/or clerks in the area assigned. 20. Read and understand technical policies and materials. 21. Type/keyboard accurately at a rate of forty (40) words per minute. 22. Use personal computer (PC) and related software programs to include word processors and spreadsheets. 23. Work successfully with diverse groups of people. Provide work direction and guidance to other employees. Training and Experience 1. Equivalent to the completion of the twelfth (12th) grade, supplemented by courses in office practices and computer programs. Preferably (2) years of college education. 2. Four (4) years of increasingly responsible experience in office clerical work, preferably including experience in a school district accounting; or any combination of training and experience that could likely provide the desired knowledge and abilities. 3. Has working knowledge of word processing and spreadsheet software. 4. A work history demonstrating dependability and reliability good attendance. REPORTS TO: Assigned Administrator JOB GOAL: To assist the assigned administrator in the administration of assigned areas by performing a variety of complex and responsible secretarial, accounting and routine administrative support functions. Duties listed are typical in the class; however, no one position will necessarily include all the functions. ESSENTIAL FUNCTIONS 1. Acts as secretary to the assigned administrator; performing a wide variety of complex and responsible clerical and secretarial duties as well as relieving the assigned administrator of routine administrative functions. 2. Administrates the Sub-Finder System for assigned department. This includes checking the system for accuracy, inputting departmental absences as required, signing substitute time sheets, and inputting budget information. 3. Analyzes situations and takes appropriate action in a variety of procedural matters without supervision; including, but is not limited to financial, purchasing, personnel and work order issues. 4. Assists administrators in calculating financial projections and budget planning. 5. Assists in budget planning and departmental financial issues. 6. Assists in maintaining communication and rapport among the administrator's office, district staff and the public. 7. Assures that all accounting chargebacks are correct and valid. 8. Attends to administrative details as directed by the administrator. 9. Collects refunds and assures that they are abated into the correct accounts or credited to the correct purchase orders. 10. Compiles and maintains records and files. 11. Compiles and types into appropriate format Board of Education agenda items and documents along with typing and maintaining confidential reports. 12. Compiles reports, handbooks, and special projects from a variety of sources. 13. Computes, verifies, balances and adjusts/corrects accounts, records, information and data requiring independent judgment based on established procedures and policies. 14. Establishes and maintains a variety of record keeping, reference, and data collection systems. 15. Follows district policies and procedures as well as assist and educate departmental employees with district policies and procedures. This includes financial, budget, attendance, reimbursement, expenditure and purchasing rules and regulations. 16. Handles all manners in a tactful, courteous, and confidential manner so as to maintain and/or establish good public relations. 17. Independently composes correspondence on a wide range of subjects, requiring knowledge of procedures and policies of the school or department. 18. Knows and understands the Mission and Core Values of the Murrieta Valley Unified School District. 19. Maintains and prepares records and reports related to payroll for school district employees including time sheets, personnel transactions, attendance reports, etc., and sends to payroll in a timely manner. 20. Maintains confidential files and appointment schedule for assigned administrator; setting up and arranging meetings and other functions. 21. Maintains, monitors and records expenditures; reconciles ledger printouts, and posts expenditures to budget sheets. 22. Ensures that expenditures are charged to the appropriate budgets and that such expenditures are allowable under State Education Code rules and regulations as well as those of the Murrieta Valley Unified School District. 23. Operates a variety of office equipment, including a computer, calculator, and copier. ESSENTIAL FUNCTIONS (continued) 24. Operates personal computer to generate lists, update records, monitor expenditures, respond to requests, etc. 25. Orders supplies and equipment; maintains records of purchase orders, invoices and expenses to date. 26. Participates in district in-service training as required, attends workshops and conferences. 27. Performs other related duties as assigned to include, but not be limited to, the duties of an Administrative/Confidential Secretary on a temporary basis. 28. Processes forms, applications, documents, records and/or other paperwork in support of assigned office functions. 29. Provides accounting services essential to the preparation and control of assigned budgets. 30. Provides training to departmental and/or district personnel as assigned. 31. Responsible for assigned departmental budgets and calculates financial projections. 32. Responsible for the department's Petty Cash account. 33. Uses and understands complex financial software such as the District's Financial System. OTHER FUNCTIONS 1. Acts as a resource person to site administrators, district employees, vendors, and the general public regarding general and specific information on the policies, procedures, and activities of assigned school site or department. 2. Dispatches information to staff members to maintain constant communications. 3. Distributes materials and information to staff members and ensures timely responses. 4. Makes travel arrangements for department administrators and employees as needed. 5. Searches records and files to prepare assigned reports and summaries. 6. Takes and transcribes dictation or uses dictation equipment for a wide variety of subjects, including information of a confidential and sensitive nature. PHYSICAL ABILITIES 1. Visual ability to read handwritten or typed documents and the display screen of various office equipment and machines. 2. Able to conduct verbal conversation in English or other designated language. 3. Able to hear normal range verbal conversation (approximately 60 decibels.) 4. Able to sit, stand, stoop, kneel, bend, and walk. 5. Able to sit for sustained periods of time. 6. Able to climb slopes, stairs, steps, ramps, and ladders. 7. Able to lift up to ten (10) pounds frequently, and thirty (30) pounds occasionally. 8. Able to carry up to ten (10) pounds frequently, and thirty (30) pounds occasionally. 9. Able to push and pull objects weighing up to thirty (30) pounds. 10. Able to exhibit full range of motion for shoulder external rotation and internal rotation. 11. Able to exhibit full range of motion for shoulder abduction and adduction. 12. Able to exhibit full range of motion for elbow flexion and extension. 13. Able to exhibit full range of motion for shoulder extension and flexion. 14. Able to exhibit full range of motion for back lateral flexion. 15. Able to exhibit full range of motion for hip flexion and extension. 16. Able to exhibit full range of motion for knee flexion. 17. Able to demonstrate manual dexterity necessary to operate calculator, typewriter, and/or computer keyboard at the required speed and accuracy in a safe and effective manner. 18. Able to operate a motor vehicle in a safe and effective manner. SPECIAL REQUIREMENTS 1. Must use safety equipment and devices designated for this position. 2. Possession and maintenance of a valid State of California driver's license desirable. TERMS OF EMPLOYMENT: Twelve-month workyear Classified bargaining unit member EVALUATION: Performance of this job will be evaluated in accordance with Board of Education policy and provisions of the collective bargaining agreement. The assigned administrator will complete the evaluation. Approved by: Board of Education Date: March 13, 2003 MURRIETA VALLEY UNIFIED SCHOOL DISTRICT IS A TOBACCO-FREE, DRUG-FREE WORKPLACE MURRIETA VALLEY UNIFIED SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER
A completed the EDJOIN online application is required. An incomplete application may be disqualified. Professional references must be from evaluating administrator (At least two are required on the application). A resume does not take the place of a completed application. Please include all experience on the actual application.
Training and Experience 1. Equivalent to the completion of the twelfth (12th) grade, supplemented by courses in office practices and computer programs. Preferably (2) years of college education. 2. Four (4) years of increasingly responsible experience in office clerical work, preferably including experience in a school district accounting; or any combination of training and experience that could likely provide the desired knowledge and abilities. 3. Has working knowledge of word processing and spreadsheet software. 4. A work history demonstrating dependability and reliability good attendance. SPECIAL REQUIREMENTS 1. Must use safety equipment and devices designated for this position. 2. Possession and maintenance of a valid State of California driver's license desirable.
A completed the EDJOIN online application is required. An incomplete application may be disqualified. Professional references must be from evaluating administrator (At least two are required on the application). A resume does not take the place of a completed application. Please include all experience on the actual application.
Training and Experience 1. Equivalent to the completion of the twelfth (12th) grade, supplemented by courses in office practices and computer programs. Preferably (2) years of college education. 2. Four (4) years of increasingly responsible experience in office clerical work, preferably including experience in a school district accounting; or any combination of training and experience that could likely provide the desired knowledge and abilities. 3. Has working knowledge of word processing and spreadsheet software. 4. A work history demonstrating dependability and reliability good attendance. SPECIAL REQUIREMENTS 1. Must use safety equipment and devices designated for this position. 2. Possession and maintenance of a valid State of California driver's license desirable.
* Copy of Transcript (and/or Certification(s))
Comments and Other Information
Please include in your application: * Resume * Letter(s) of Recommendation Monitor your email listed on your application and your EDJOIN account. All communication regarding testing and interview date/time are sent by email with copies in your EDJOIN account.
Meal Admin Dispatcher
Administrative assistant job in San Diego, CA
We're looking for motivated, engaged people to help make everyone's journeys better.
is responsible for coordinating inbound/outbound flight schedule and routing to drivers.
Main Duties and Responsibilities:
Receives incoming calls, coordinates with staff and kitchen personnel to ensure outbound trolleys are on schedule.
Monitors computers to determine arriving flight times to arrange for drivers to meet aircraft for unloading/loading.
Provides accurate and timely information to transportation supervisors / leads
Coordinates with Meal Planners regarding irregularities and changes.
Qualifications
Education:
High School Diploma is required
Work Experience:
Some Office Experience
Technical Skills: (Certification, Licenses and Registration)
Must be able to read, write, and speak English
Must be detailed oriented and organized
Must have very good basic math skills
Some computer knowledge required
Ability to make sound operational decisions in challenging situations
Working knowledge of Unimatic/FIDS to gather information needed
Highly motivated
Good work attendance and work performance
Language / Communication Skills:
Proven ability to communicate in challenging / stressful situations
Ability to deal with the public and internal staff
Must be able to read, write, and speak English
gategroup Competencies Required to be Successful in the Job:
Thinking - Information Search and analysis & problem resolution skills
Engaging - Understanding others, Team Leadership and Developing People
Inspiring - Influencing and building relationships, Motivating and Inspiring, Communicating effectively
Achieving - Delivering business results under pressure, Championing Performance Improvement and Customer Focus
Demonstrated Values to be Successful in the Position
Employees at gategroup are expected to live our Values of Excellence, Integrity, Passion and Accountability. To demonstrate these Values, we expect to observe the following from everyone:
We treat each other with respect and we act with
integrity
We communicate and keep each other informed
We put our heads together to problem solve and deliver
excellence
as a team
We have
passion
for our work and we pay attention to the little details
We foster an environment of
accountability
, take responsibility for our actions and learn from our mistakes
We do what we say we will do, when we say we are going to do it
We care about our coworkers, always taking an opportunity to make someone's day better
The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Management reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.
gategroup is an equal opportunity employer committed to workforce diversity. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status or other category under applicable law.
For further information regarding Equal Employment Opportunity, copy and paste the following URL into your web browser:
****************************************************************
Keywords: Transportation Dispatcher, Dispatcher, Driver Dispatch, Fleet Dispatch, Transportation Admin, Transportation Clerk
We anticipate that this job will close on:
12/23/2025
For California Residents, please clic
k here to
view our California privacy notice.
If you want to be part of a team that helps make travel and culinary memories, join us!
Auto-ApplyAdministrative Support Assistant I - Student Life & Leadership
Administrative assistant job in Oceanside, CA
Desirable Qualifications Bilingual in English and Spanish Experience working with student organizations Knowledge of the Brown Act and parliamentary procedures
Secretary II
Administrative assistant job in San Diego, CA
Full-time Description
JOB TITLE: Secretary II
2512- 99999 -SEC-001
San Diego, CA
ASRT, Inc. provides scientific, information management, management consulting, bioinformatics, and administrative program support to the Centers for Disease Control and Prevention (CDC) and other Federal and private sector clients. The successful candidate will be a full-time employee of ASRT, Inc. and will be assigned to The Department of Homeland Security (DHS).
SCOPE OF WORK
The Secretary II will provide administrative services and expertise in support of DHS goals and mission as related to the scope of work below.
MAJOR DUTIES AND RESPONSIBILITIES
Administrative support to District Commanders.
Manage office reception, phones, emails, and scheduling.
Maintain calendars for leadership.
Prepare reports, meeting minutes, correspondence.
Support timekeeping (GovTA).
Track PSO audits and Post Inspection spreadsheets.
Maintain security equipment inventories.
Process incoming and outgoing mail.
Maintain FSA database files and reports.
Enter Prohibited Items reports.
Requirements
MINIMUM QUALIFICATIONS
Minimum Education: Associate's Degree within finance/accounting/quantitative methods.
Minimum Experience: 4 years working as a secretary, and previous experience within DHS .
Security Clearance: DHS Suitability (HSPD-12)
REQUIREMENT: Must be a United States citizen or permanent resident or have authorization for employment in the United States.
SALARY: Commensurate with qualifications and experience. Salary Range: $48,000-$57,000 annually.
To apply for this position:
If you are viewing this position on the ASRT Career page, please click on the "Apply" button.
If you are viewing this position on a site other than the ASRT Career page, you may use the "click to apply" link, or you may apply by visiting our Career page and searching for the job title and position number listed at the top of this job posting.
To view all our open positions and to apply to job openings in which you may be interested, please visit our Career page at ********************************
EEO/vets/disabled
Salary Description Salary Range: $48,000-$57,000 annually