Administrative assistant jobs in Eugene, OR

Application Deadline: 12/22/2025 Agency: Judicial Department Salary Range: $4,649 - $7,212 Employee Courtroom Clerk (Judicial Assistant) Job Description: Who We Are Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role affects members of our community who come to the court to have their cases resolved. We need people who want to impact their communities, value OJD's efforts to remove barriers to access justice services, and welcome interacting with the public. We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work, lived experience, and education, plus any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission. Benefits To You We pay 95% to 99% of medical insurance premiums for full-time employees, including mental health coverage. 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans. OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job. In this job profile, we offer candidates new to OJD up to the second step of the salary range, depending on experience. You are potentially eligible for a 5% annual increase. Position Highlights The Lane County Circuit Court in Eugene, Oregon, is hiring a Judicial Assistant (Courtroom Clerk). In this role, you will provide complex support to judges in the courtroom and during remote court proceedings. You will operate the recording equipment, keep accurate log notes, call court into session, swear in witnesses, process exhibits, perform real-time data entry, and complete documents and forms. You will also perform jury management by coordinating juror seating, monitoring jurors' movement between the courtroom and the jury deliberation room, and providing directions, information, and other assistance as needed. Additionally, you will prepare legal correspondence and distribute sentencing judgments and orders. You will interact with judges, court managers and staff, attorneys, and litigants to coordinate court-related activities. Part of your time will be spent providing training and assistance to new judicial clerks as needed, including working with the Judicial Support Supervisor to ensure courtroom procedures are updated and followed in the courtroom. Assigned tasks may be changed to accommodate workload and organizational needs. Instructions for REQUIRED Cover Letter and Work History/Resume Your cover letter and work history/resume should demonstrate how you meet the Minimum Qualifications, the Special Qualifications, and the Requested Skills and Attributes, which are listed below. Cover Letter (REQUIRED) Attach your cover letter (not to exceed two pages) in the Resume/Cover Letter section of the application. Your cover letter and filename should include your name. In the body of your cover letter, please include responses to all Requested Skills and Attributes listed below. Address the cover letter “To the Hiring Manager.” Do not use a generic cover letter; please personalize your cover letter for this position. We read every letter. Prepare your cover letter before starting your Workday application. Work History/Resume (REQUIRED) Attach your updated resume in the Resume/Cover Letter section of the application. Your resume and filename should include your name. OR Complete the Job History/Work Experience portion of your Workday profile if you are not using an updated resume. Failure to follow these instructions may result in rejection of your application. All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated experience. Minimum Qualifications (These must be evident in your resume or work history.) The qualified candidate must have a high school diploma or equivalent. AND At least three (3) years of responsible experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents. OR Any combination of education and experience equivalent to three (3) years of experience that typically supports the knowledge, skills, and abilities for the position. Special Qualifications (These must be verifiable.) None. Requested Skills and Attributes (These must be addressed in your cover letter.) Experience performing a variety of clerical or administrative support tasks with strict deadlines in a busy business or professional setting. Experience using a variety of software programs to access and input information and complete various tasks. Experience providing customer service to a variety of individuals in challenging circumstances. Experience explaining processes, procedures, or policies on behalf of an employer. Skill in writing and reviewing documents for accuracy and completeness. Working Conditions This is a full-time position, and the work schedule is typically 8:00 a.m. to 5:00 p.m. Monday through Friday. This position is eligible for overtime compensation for hours worked in excess of 40 per workweek. Occasional after-hours or overtime work may be required. Frequent phone and in-person contact with people from diverse backgrounds. Frequent phone and in-person contact with people who may be facing challenging life circumstances, highly stressful situations, or trauma, including people who may be agitated, hostile, or upset. Long periods of sitting or standing to process a high volume of work. Regular use of the following equipment: telephone, calculator, OJD-assigned computer with multiple monitors, printer, copy machine, fax machine, and scanner. ADDITIONAL INFORMATION Criminal Background Check You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position. Reference Checks By submitting your application to OJD, you consent to reference checks about your qualifications, your workplace performance, and your work product. United States Employment Eligibility OJD does not offer visa sponsorships. Within three days of hire, you will be required to complete the U.S. Department of Homeland Security's I-9 form confirming authorization to work in the United States. OJD will use E-Verify to confirm that you are authorized to work in the United States. Future Vacancies Apply now if you are interested in this or future vacancies. This job announcement may be used to fill future vacancies in this class of work. Veterans' Preference Eligible veterans who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans must attach the appropriate documentation after they receive an email in their Workday inbox requesting the information to verify eligibility. The action item, asking veterans to attach their documentation, will arrive after they have submitted their initial application materials. Visit the Oregon job opportunities Veterans web page for additional details, information, and resources. Conduct Expectations Because of OJD's role in providing justice and upholding the rule of law, employees of the department are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in their personal lives that could reflect on the department. As an employee, you will be expected to preserve the confidentiality of information received in the course of OJD employment. Pay Equity As an employer, OJD complies with Oregon's pay equity law. In this job profile, we offer candidates new to OJD up to the second step of the salary range, depending on experience. For more information on pay equity, click here. Employee Benefits Click here to access information specific to OJD employee benefits. Public Service Loan Forgiveness OJD is an eligible employer for the Public Service Loan Forgiveness program. To learn more about this program, and how to qualify, please click here. Questions and Support If you require an alternate format to complete the application process, call ************, or TTY: Oregon Relay Service 711 for the hearing impaired. Be prepared to describe the alternate format needed. Workday related information and resources are available here. For questions about a specific OJD job posting, call ************ or email ************************. The Oregon Judicial Department embraces equal opportunity and affirmative action. We are committed to building a diverse team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be.

Posting Number: 0601140-NC Position Type: Classified (Pool) Position Title: [POOL] Clerical Assistant Employment Requirement Criminal Background Check - C4 Division/Department: Business Education and Liberal Arts Location Albany Campus, Albany, OR Job Summary: Provides basic program support for the Business, Education, and Liberal Arts (BELA) division. Assists and supports the dean, division Administrative Assistant, and division Program Coordinator/Analyst with various tasks. Provides basic secretarial and office clerical duties. Required Qualifications: Applications are reviewed for minimum qualifications. In order to be considered, your application must clearly show you meet the minimum qualifications for this position. Education and Experience: * Position requires a high school diploma/GED plus 2 years related office experience. Knowledge and Skills: * Requires desire and commitment to work with students. * Requires thorough knowledge of office practices and procedures that include proficient use of database and spreadsheet software applications, various office equipment, and filing systems. * Must be skilled in reception and telephone techniques, and letter and report writing. * Requires thorough knowledge of proper English usage, grammar, spelling, punctuation, and basic arithmetic skills. * Must be skilled in using various standard office machines, including computers and word processing, spreadsheet and database applications. * Requires good planning, organizing, and customer relations skills. * Requires well-developed communications skills. Abilities: * Requires the ability to independently perform the duties of the position efficiently and effectively. * Must have demonstrated initiative and self-direction to learn, interpret, explain and apply knowledge of the college and department organization, operations, programs, functions and special department terminology. * Requires ability to plan, organize and prioritize work in order to meet schedules and timelines. * Must be able to communicate with students, staff and the public using tact, diplomacy and courtesy. * Must be able to work respectfully with individuals of all cultures, backgrounds, perspectives, and abilities. Preferred Qualifications: * Knowledge of college policies and procedures is preferred. Physical Requirements and Working Conditions: Physical Skills and Abilities: Learned physical skill is required to perform keyboarding functions. Occasional lifting, guiding, or carrying of lightweight materials or equipment may be required. Sitting for extended periods while working at a computer terminal, and the ability to bend, stoop, and crawl while troubleshooting office equipment failure may be required. Working Conditions: Work is normally performed in an office setting with little or no exposure to health and safety hazards. Considerable time is spent working at a computer. Essential Duties: * Answers basic inquiries, provides information and assistance to students and staff on a variety of matters requiring base level knowledge of programs, procedures, and activities of the division. * Coordinates with student employees regarding office support, such as maintaining department inventories, distributing mail, maintaining or assisting faculty with office equipment, and making copies. Maintains documentation and creates new written procedures on related tasks. Performs annual key audit. Coordinates the checkout and inventory maintenance of audiovisual equipment including digital cameras and electronic keyboards. * Maintains proficiency with various office technologies and utilizes these tools for continuous improvements in the efficiency of the division. * Coordinates food service, materials, and equipment needs for BELA division faculty and staff meetings and/or events. Supports all campus or divisional special events with planning and coordination as directed (e.g. art gallery events, receptions, Welcome Day, etc.). * Supports student employees' in the collection and processing of class syllabi each term for retention in the community archive. * Prepares infographics, posters, and other promotional materials consistent with LBCC's branding guidelines as directed. * Provides logistical and clerical support for the WR115 and WR121 faculty to administer and grade tests and final exams. * Assist Dean with grant management of Cornerstone Project and any other grants including quarterly narrative reporting; provide event support, coordinate guest speaker arrangements and publicity, coordinate with Registrar and Manager of Curriculum and Scheduling on sequencing/ scheduling of any related classes. * Completes confidential background checks for students interested in practicum placement. Collects student payments, requests check from the Business Office, and submits Criminal History Verification forms to ODE. * Performs other related duties as assigned. Applicant Instructions: Applications submitted to this recruitment pool are reviewed on an as needed basis. Qualified applicants will be contacted when positions become available. Please complete the online application and upload or attach the following required documents: * Resume * Cover Letter * Unofficial Academic Transcript (if needed to meet minimum qualifications) If your transcript is issued in a language other than English, please include a translated copy. U.S. Veterans must attach proof of Veteran Status to their application to qualify for veteran's consideration. Resources and Tips for Applicants: * View information about Accessibility in Recruitment and disability accommodations at Linn-Benton Community College at this link. Proposed Start Date: Full-time or Part-time Part-time Number of hours/week: Varies Work Schedule: Regular Posting Date: 07/13/2024 Closing Date: Open Until Filled: Yes Special Notes to Applicants: Compensation Information: All Part-time Classified employees begin at Step 1 of the salary schedule, corresponding to the position's grade. Placement at a higher step on the salary schedule is not negotiable. Step increases are subject to eligibility, and only take place at the end of the Fiscal Year in July if approved and submitted by the employee's supervisor of record. Hours worked in more than one position or department cannot be combined for step advancement. Part-time Classified employees are paid once monthly, on the last day of the month. * View the 25/26 Part-Time Classified Salary Schedule at this link. * Athletic Trainers, Farm Aides, Sign Language Interpreters, Transcribers, and Translators can find individual hourly rate information at the bottom of the Salary Schedule. * LBCC offers a pay incentive to eligible employees who demonstrate proficiency in conversational Spanish when evaluated and formally certified by a college-approved professional or agency. Eligibility to apply for and receive bilingual pay incentives for Spanish and languages other than English are subject to the provisions of Administrative Rule 6025-06. For more detailed information, please review the LBCC Bilingual Pay Incentive Administrative Policy . Additionally, please note: * As a condition of employment, all new employees are required to be compensated via direct deposit. * Offers of employment are contingent on the applicant having Oregon residency at the time work commences. * Terms and conditions of employment are subject to the terms outlined in the LBCC Administrative Rules and Board Policies. * Employment is subject to completion of a post-offer criminal background check. * Linn-Benton Community College does not offer visa sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security's Form I-9 confirming authorization to work in the United States of America. Linn-Benton Community College is a Fair Chance employer committed to inclusive hiring practices. We welcome applications from individuals with a broad range of lived experiences, including those who have been involved with the justice system. If you are selected as a finalist, a conditional job offer will be contingent upon the successful completion of job-related pre-employment checks. These may include a background check, sex offender registry checks, motor vehicle history check, civil records checks, or other relevant screenings. Please note that background check results do not automatically disqualify a candidate. If you have questions or concerns about the pre-employment check process, please reach out to Human Resources at ********************** LBCC is an Equal Opportunity Educator and Employer. Salary Grade 12 Salary/Rate $16.66/hour

Job Description The mission for this position is to provide both personal and business support to the President, COO and Director of Industrial Sales, Chief Sales & Marketing Office & Co-Owner. Personal duties may include but are not limited to running errands, ordering online, grocery pick up, attending to the family dog, and other needs as they arise. Business support may include but are not limited those items listed in “outcomes”. Outcomes Assist with confidential matters both in business endeavors and personal support as directed. Assist in the management of the schedules for the President, CMO and Director of Industrial Sales & Marketing. This includes travel arrangements internationally and throughout the US. Provide support with customers, vendors and business contacts for coordination of projects, meetings and documentation. Perform confidential business and personal administrative and light accounting functions utilizing Microsoft software and other applications as needed. Screen incoming calls, correspondence and responds independently when possible. Perform both personal and business special projects as assigned. Frequently handles calls from/contacts with confused and upset people, patience and tact is required. Maintain an extremely high level of confidentiality. Provide routine information to and solicit situation specific information company wide from employees, managers and external relationships and general inquiries. Perform other duties as assigned. Minimum Qualifications Associates or Bachelor's degree highly desired. Will accept any combination of education, experience and training that provides the required knowledge, skills and abilities. Strong level of competency with Word, Outlook, Excel, PowerPoint, and Quicken. Excellent proofreading, grammar skills, and project management. 5 to 10 years of experience as an executive/personal administrative assistant. Must have a valid Oregon driver's license and meet the insurability requirements of the company. The statements made in any and all of the position postings are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed, as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Stahlbush Island Farms, Inc is an equal opportunity employer, focused on the employment and advancement of all applicants and colleagues for employment and promotion without regard to race, color, ethnicity, religion, gender, pregnancy/childbirth, age, national origin, sexual orientation, gender identity or expression, disability, genetic information, citizenship, veteran or military status, marital or domestic partner status, or any other category protected by federal, state and/or local laws. Stahlbush Island Farms is an equal opportunity employer, program auxiliary aids and services are available upon request to individuals with disabilities. Powered by JazzHR 7fE2RpmCoe

DirectHire Board Administrator- high level EA - project management, scheduling, working with a diverse board and shareholders.

onsemi is currently seeking an energetic, highly organized Part-time Administrative Assistant. The Administrative Assistant will be responsible for supporting a team by working collaboratively with management on various tasks and projects. This role is a PART-TIME position for approximately 5 hours/week and is based in our Corvallis office.

Apply now Job no: 535916 Work type: Officer of Administration Categories: Administrative/Office Support, Communications/Public Relations/Marketing, Planning/Project Management Department: University Advancement Appointment Type and Duration: Regular, Ongoing Salary: $55,000 - $61,000 per year Compensation Band: OS-OA05-Fiscal Year 2025-2026 FTE: 1.0 Application Review Begins November 3, 2025; position open until filled Special Instructions to Applicants To be considered for this position, applicants must submit a complete application. Complete applications must include a cover letter and a resume that address how you meet the minimum and preferred qualifications. We are interested in finding the best candidate for the position. We encourage you to apply, even if you don't think you meet every one of our preferred qualifications--use your application to let us know what is meaningful to you about the role and what transferable skills or other qualities you would bring. Department Summary University Advancement (UA) supports the University of Oregon's (UO) mission of providing exceptional teaching, discovery, and service by strategically positioning the university to create awareness, build long-term relationships, and secure resources that increase understanding and further its aims. The division consists of approximately 200 employees primarily working out of Eugene, with offices in Portland and Bend. We are committed to fostering equity and inclusion in a welcoming, safe, and respectful environment that recognizes the value of all members of our community. The Advancement Strategies and Technology Innovation (ASTI) department is focused on finding the solutions for foundational issues that will best position UO Advancement to achieve its goals around engagement and fundraising. The department has a unique function in that it is based in UO Advancement but also has a strong working partnership and provides strategic direction to UO Foundation (UOF) and UO Information Services staff. Position Summary The Executive Assistant provides high-level, confidential administrative support to the Associate Vice President (AVP) of Advancement Strategies. This role serves as the AVP's primary point of contact for scheduling, communications, and operational coordination and plays a critical role in coordinating campaign planning efforts. The Executive Assistant plays a key role in managing daily workflows, supporting strategic initiatives, and ensuring smooth departmental operations. This position also supervises administrative support staff that provide support for the Prospect Development and Digital First Strategies teams This role includes responsibility for maintaining fiscally sound management practices in alignment with departmental and university policies. This includes monitoring, administering, and maintaining account records for leadership budgets and expenditures, as well as overseeing shared budget lines and memoranda of understanding (MOUs). Minimum Requirements * Bachelor's degree or an equivalent combination of experience, education, and/or training. * Two years of experience providing high-level administrative support within a large, complex organization or team. * One year of progressively responsible experience in supervision or performing lead worker responsibilities. Professional Competencies * Ability to work independently to anticipate needs, prioritize multiple tasks, and follow through while handling frequent interruptions and rapidly shifting priorities. * Ability to manage people and work effectively with others. * Ability to manage executive calendars, coordinate travel, schedule complex meetings with several stakeholders and staff executive level committees. * Experience with data collection and analysis. * Strong time management and organizational skills, with the ability to manage details of multiple and complex projects within firm schedules. * Excellent verbal and written communication skills, especially technical writing and creating visual representations of data analysis and workflows. * Ability to work with technology platforms. * Ability to manage stressful situations with tact and diplomacy and to use sound judgment and initiative, particularly as it relates to handling sensitive and/or confidential information. * Ability to interact, communicate and work effectively with individuals, recognizing and respecting the many and varied identities of each person. * Commitment to promoting and enhancing diversity, equity, and inclusion. Preferred Qualifications * Budget management and administration experience. * Professional experience in note/minute taking and documentation, especially for board, volunteers, or senior leadership. * Experience providing executive-level support in a higher education environment. FLSA Exempt: Yes All offers of employment are contingent upon successful completion of a background check. The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit our website. The University of Oregon is an equal-opportunity institution committed to cultural diversity and compliance with the Americans with Disabilities Act. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please email us or call ************. UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Equal Opportunity and Access. Contact information, related policies, and complaint procedures are listed here. In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online.

Office Assistant 1 - Bilingual: $19.37 - $25.86 Hourly Office Assistant 2 - Bilingual: $21.92 - $29.24 Hourly This position is in our Front Desk Services that serves as a contact point for all 8 of our health centers. Office Assistants in this role assist with a variety of administrative tasks and duties. Our Office Assistant team is an integral part of our organization and is the center of organizing and running the daily operations of our practice. Other duties may include:, front desk or screening coverage, establishing new patients, routine outbound appointment scheduling, filing of medical records, insurance verification, accurate cash handling and record keeping, data entry and verification of client demographic information. Function as a Bilingual Front Desk Services OA in a team setting to provide assistance to the Primary Care Teams by checking in patients, answering incoming calls and utilizing clinical tools to determine appropriate scheduling, tasking to clinical staff and sending information to triage. The position also supports data entry of online scheduling as well as making outreach calls for special projects. The Front Desk Services OA functions as the primary point of contact for patient checking in for office visits as well as the documentation and transmission of information to care teams and other clinical or administrative departments. Daily Functions Include: * Supporting patient flow by greeting patients, verifying insurance, completing check-in/check-out, and ensuring accurate registration, scheduling, and demographic updates. * Maintaining accurate and timely documentation in the EMR/EHR, including data entry, insurance updates, and in-basket/telephone encounter communication with care teams. * Providing front-office support through answering and routing calls, communicating program information, and coordinating messages with staff, providers, specialists, and insurance companies. * Handling payments and cash transactions with accuracy and appropriate record-keeping. About the Division The Community Health Centers have been providing quality primary care and behavioral health services to the citizens of Lane County since 2004. Our clinics are Federally Qualified Centers whose mission is to serve the community by offering excellent care and eliminating barriers to healthcare. Our staff must show dedication to providing care with compassion and willingness to work with a diverse population. * While this position is posted for our RiverStone Clinic, it will require the ability to float to our other clinics as needed to provide coverage, training and support.* * Please note - travel between all of our clinic locations may be required during on-boarding and training period.* Click here to learn more about the Community Health Centers of Lane County! Schedule: Monday - Friday; 8:00am - 5:00pm * This is an AFSCME represented position Office Assistant 1 Training & Experience: * Equivalent to the completion of the twelfth grade. * One year of general clerical and office assistance experience. * An equivalent combination of experience and training that will demonstrate the required knowledge and abilities is qualifying. Office Assistant 2 Training & Experience: * Equivalent to the completion of the twelfth grade. * Two years of responsible clerical and office assistance experience. * An equivalent combination of experience and training that will demonstrate the required knowledge and abilities is qualifying. Testing Requirements: * Successful hire will be contingent upon taking a bilingual test to demonstrate proficiency in both English & Spanish. Special Requirements: * Please submit a copy of your resume. * This position is subject to a full background check. Oregon Driver License: * Must be in possession of a valid driver's license at time of application, and a valid Oregon Driver's license by time of appointment. Studies have shown that women and BIPOC individuals are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. The county will consider any equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role. BILINGUAL "B" Bilingual designation is an adjunct classification. Language - Spanish DEFINITION: To assist in providing bilingual communication with Limited English Proficient (LEP) persons. Individuals in these classifications do more than self-identify; they have successfully passed a test demonstrating proficiency in both English and the other language administered by the County. The need for the use of the second language in the performance of job duties in this classification has been identified. EXAMPLES OF DUTIES: In addition to the regular knowledge, skills, and abilities required of the employee's main classification, the bilingual duties of this adjunct classification may include, but are not limited to the following: * Interpreting between English speakers and LEP persons. * Orally translating documents * Providing oral assistance * Providing written assistance, including some written document translation MINIMUM QUALIFICATIONS: * Knowledge of both languages, demonstrating the ability to convey information in both languages quickly and accurately. * Ability to communicate clearly and concisely. * Ability to maintain confidentiality of communications. EXPERIENCE AND TRAINING: * An equivalent combination of experience and training or demonstrated abilities qualifying the employee or applicant to perform the duties described herein. These skills and abilities may be acquired in various ways; i.e., education and/or bilingual or bicultural experiences. Job Classifications - Lane County Selection Process Equal Employment Opportunity Lane County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. Strategic Plan In alignment with Lane County's Strategic Plan, incumbent(s) will be expected to demonstrate the following core behaviors: Passion to Serve, Driven to Connect, and Focused on Solutions. The Strategic Plan - Lane County focuses on the areas that Lane County will pursue as a way to deliver on our vision for the residents of Lane County. To meet these challenges, we know that the basis of our efforts lies in leveraging our people and partnerships to achieve our Strategic Priorities. We also recognize that the quality and commitment of our staff is essential to a shared future where Lane County is the best place in which to live, work, and play. Trauma Informed Care Statement Lane County Health & Human Services is committed to providing Trauma Informed Care. As an organization, we recognize that many of the people we serve have experienced trauma, either currently, recently or in their past. Our agency is dedicated to incorporating an understanding of trauma, both with our clients and with each other. Our employees receive ongoing training to develop or deepen their understanding of trauma and its impacts. Veteran Preference Information

Senior Administrative Assistant Location: Remote with occasional In Person tasks in Albany Oregon (must reside in Albany OR, or its surrounding areas) Job Type: Full Time Company: Burton Behavioral Interventions Corp. About Us: At BBIC, we are passionate about making a meaningful impact in the lives of individuals on the autism spectrum. Based in Albany, Oregon, we provide high-quality, evidence-based Applied Behavior Analysis (ABA) services to help individuals develop essential life skills, increase independence, and reduce challenging behaviors. Position OverviewBBIC is seeking a highly organized and self-directed Senior Administrative Assistant to support daily clinic and company operations. This role combines administrative leadership, client and staff support, community outreach, and marketing. The ideal candidate is professional, detail-oriented, and comfortable representing BBIC with families, providers, and community partners. Experience with ABA services is preferred but not required. Key Responsibilities Community Outreach & Marketing Build and maintain referral relationships with pediatricians, schools, early intervention programs, insurance partners, and community organizations. Represent BBIC by clearly explaining our mission and ABA services. Schedule and attend outreach meetings, networking events, and community events. Coordinate and staff community booths and BBIC-hosted events. Create and manage social media content and marketing materials (flyers, brochures, digital content). Track outreach activities and referral follow-ups. Administrative & Clinic Operations Provide day-to-day administrative support to leadership and clinic operations. Answer phones, respond to emails, schedule appointments, and greet clients. Maintain organized client, staff, and operational records. Manage calendars, meetings, agendas, and documentation. Assist with clinic opening tasks, vendor coordination, and office logistics. Open and close the clinic and ensure HIPAA compliance. Client & Staff Support Manage client waitlists, intake coordination, scheduling, and insurance verification. Serve as a liaison between families and staff to resolve scheduling or service concerns. Support staff onboarding, scheduling, and compliance tracking. Qualifications Strong communication, organizational, and time-management skills. Confidence in community outreach, relationship-building, and public-facing roles. Ability to multitask and work independently. Proficiency with Microsoft Office and basic marketing tools (e.g., Canva). Attention to detail and commitment to confidentiality. Familiarity with ABA services and terminology preferred. Physical Requirements Ability to lift up to 25 pounds. Ability to sit, stand, and work on a computer for extended periods. What We Offer 401(k) with employer matching (available to all staff regardless of hours worked) Personal Time Off and Sick Time Mileage reimbursement and drive time compensation Medical and Dental Insurance w/ BBIC Contribution (for employees working 32+ hours/week) Aflac Coverage w/ BBIC contribution (for employees working 32+ hours/week) Paid training Flexible scheduling options Referral program incentives Gift cards on your birthday Opportunities to have lunch with the owner Type: Full-time Pay: $17.00 to $21.00 per HOUR

Kimberly Casey with Robert Half is seeking a Receptionist/Sales Support Coordinator. This opportunity is for a local manufacturing company in Springfield. We are seeking a receptionist professional that can serve as backup support to order management. Responsibilities include answering main line phones, directing calls, greet and assist visitors and provide support to sales customer service team. This role is 100% in-office, M-F, 40 hours per week. Benefits include: 100% paid healthcare premiums for employee, 401K safe harbor employer match, annual bonus, PTO and more. This company offers career growth opportunities as well. Requirements - At least 1 year of experience in customer service, receptionist duties, or sales support. - Strong organizational skills and the ability to manage multiple tasks simultaneously. - Excellent verbal and written communication skills. - Proficiency in using office software and technical systems. - Ability to maintain a positive and detail-oriented approach at all times. - Spanish bilingual proficiency is a plus. - Proven ability to work effectively in a team-oriented environment. Let's connect on LinkedIn as well! Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .

Eugene Therapy is a mental health group practice focused on improving relationships and mental wellness. At Eugene Therapy, treatment happens from the moment of first contact with the prospective patient. From receptionists to therapists, psychologists and nurse practitioners, our entire team is focused on helping patients achieve their goals. Therapy is a collaborative process between the client as the expert in their own lives and the provider as an expert in facilitating change. Eugene Therapy and Oregon Counseling of Corvallis have helped over 8000 families address issues ranging from anxiety and depression to trauma and relationships. The Human Resources Administrative Assistant is responsible for coordinating the human resources functions at Eugene Therapy by supporting and guiding the management team in the areas of: recruitment, employee relations, credentialing, payroll and benefits. The Human Resources Administrative Assistant will work closely with management to provide consistency in applying policies and procedures in all areas pertaining to practice performance, employee coaching, organizational change and employee relations. Responsibilities and Duties Coordinate the recruiting process to ensure effective and efficient means of attracting stellar qualified applicants to Eugene Therapy including writing well-defined job descriptions, placing job ads, conducting initial applicant screening, coordinating interviews, completing reference and background checks as required, issuing offer letters and supporting new hires through the orientation period. Work with management team to act as an ambassador for disseminating, exemplifying and maintaining Eugene Therapy culture among all employees and serve as a resource to employees. Develop and implement appropriate systems for timely performance reviews and feedback, maintaining employee files and employee information to ensure compliance with local, state, and federal rules and regulations in addition to ensuring employee compliance with licensing, training and continued education requirements. Administer, communicate and ensure compliance and accuracy of Eugene Therapy's benefit programs, paid time off management and payroll administration. Maintain data integrity of the HR/Payroll and credentialing systems, working closely with the senior staff, insurance companies/credentialing orgs, clinical and administrative staff. Maintain system and roster updates. Coordinate with social media representative to develop and maintain social media branding on multiple platforms in conjunction with practice mission, culture and ethics. Create/update company policies and procedures, employee handbook and related agreements working closely with senior leadership in the development of new policy and procedures. Qualifications Qualifications and Skills Displays personal characteristics that will exemplify and reinforce our workplace culture; operates in a collaborative manner, seeks the involvement of others and values input on a wide-range of issues, leads by example, is self-motivated and works well independently yet seeks guidance when appropriate. Proficient in Google Drive, Microsoft Office tools, experience with payroll administration systems, excellent written communication skills and basic knowledge of laws and regulations governing human resources. 1-2 years of experience in a human resources role that includes involvement in the areas of field that are required for this position. Additional Information Benefits and Perks In addition to a healthy, positive and collaborative work environment we offer, a retirement plan with employer matching, a generous PTO policy and comprehensive support from an exceptional and experienced team. Hourly pay DOE. No phone calls or on site inquiries please.

Job Description Restore Hyper Wellness, the nations leading retail provider of alternative health and wellness therapies, has opened its first studio in the Eugene-Springfield area. For the first time, the region has access to comprehensive cutting edge services for recovery, longevity and optimization including IV therapy, cryotherapy, infrared sauna and more, all in one location. We are building a team of Wellness Educators to join our team of wellness professionals on a mission to help people feel better so they can do more of what they love. This role is ideal for outgoing, customer-focused, positive individuals who want to act as the face of our business and play an integral role in delivering a high-quality experience in every customer interaction. This is a part-time position with an estimated 16-18 hours per week. What you will receive as a part of the team: Competitive salary ($16 per hour base salary to start with an potential increase to $17.50 within 6 months) Complimentary and discounted access to Restores innovative wellness services What You Will Be Doing as a Wellness Educator at Restore: Greeting clients and assisting them with Restores wellness services Helping clients over the phone, returning important voicemails, and facilitating the booking, scheduling, rescheduling, and cancellation process Onboarding new clients - this involves completing medical waivers and creating profiles in our point-of-sale system Conducting tours and selling service packages and memberships Educating clients on Restore therapies Performing opening and closing procedures Maintain a safe, clean and secure environment for all guests and employees Contribute to a positive and engaging store culture Participate in community outreach, off-site nursing events, and special projects. Qualifications You believe in health, wellness and longevity therapies and modalities You have experience in a retail environment or dealing with the public You are dependable, reliable and operate well as part of a team You embrace a team environment and also excel at working independently. Now, a Little About Us We are franchisees of Restore. We are business executives who believe in the value of being proactive to improve longevity and healthspan. We have grown companies in the past and know that one of the most important aspects of any business is the people it hires and retains. We love building teams. We believe in helping individuals grow in their careers through coaching and challenging them to operate outside of their comfort zone. And most of all we believe that hustle, humility and humor are essential ingredients to success. Restore Hyper Wellness is the leading retail provider of alternative health and wellness therapies in the United States. Our goal is to make Hyper Wellness widely accessible, affordable and fun. This means helping people from all walks of life feel better and perform at a higher level so they can do more of what they love in life. Inc. 5000 ranked Restore the #113 Fastest Growing Company in America and the #1 Hottest Franchise in America.

* This Position is Part Time* 20 Hrs Tues, Thurs, Sat Or... Thurs, Fri, Sat We are looking for a Life Engagement Assistant to join our team! Bring your infectious enthusiasm for creating memorable moments to help turn every day into an adventure for our residents. What you'll be doing: * Working hand-in-hand with the Life Engagement Manager, you'll help establish a program of activities that stimulates the mind, body, and soul. * You'll foster a positive atmosphere with leisure activities that cater to the spiritual, cultural, physical, intellectual, and social needs of our residents, both within and outside the Community. * Promote residents' attendance at events and activities. * Assist in preparation of activity calendar and input of newsletter. * Conduct activity programs as assigned. * Drive community van and bus as needed. * Assist with decorations for holidays and special occasions. * Assist residents with gardening projects. * Arranges for appropriate spiritual activities as reflected by resident preferences. What you'll bring to the table: * High school diploma or equivalent * One year of experience working with the elderly * Possess First Aid Certification, a valid license to drive a passenger vehicle and clean motor vehicle report. What's in it for you: We believe in taking care of our associates, just like they take care of our residents. Here are some of the perks we offer for eligible associates: Time to recharge: PTO Plan and holiday pay because we believe work-life balance and celebrating special occasions is important. To keep you healthy: Comprehensive Medical, Dental, and Vision plans. You'll even have access to a Personal Health Advocate to be your right hand in things like coordinating care with providers, insurance coverage questions, and billing issues. Because mental health is being healthy, our EAP program is here to help when needed. For the future and just in case: 401k plan because retirement sounds pretty awesome. Plus, optional insurance coverage such as Accident & Critical Illness and Life & Disability. You can also opt in to have access to legal services to help with anything from will preparation to more complex legal issues. For those you love: Domestic Partner Coverage and optional pet insurance are available. Because we like to have fun: Regularly scheduled associate appreciation and fun events with games, food, and prizes. We take our work seriously but try not to take ourselves too seriously. Career Development: We want you to stay with us for a long time. We provide opportunities for ongoing monthly education & CEU opportunities to enhance your skills.

Reports To: General Manager FLSA Status Type: Non-Exempt - Hourly Direct Reports: None Assistant Manager The Assistant Manager role at Ambrosia QSR supports the overall operations of a single restaurant. Assistant Managers must have open availability, work full-time (35+ hours per week), and be scheduled to work shifts that complement the General Manager's schedule (opposing days and shifts). They serve as the right hand to the General Manager and will participate in ongoing development training to foster internal growth within the company. Assistant Managers should possess strong coaching skills, be proficient in all workstations, and have a solid understanding of shift control responsibilities. They must also be capable of handling administrative tasks as requested. Job Responsibilities Team * Recruit, train, and develop new and existing team members while adhering to training plans, procedures, and systems established to meet targeted goals * Coordinate team meetings, including pre-shift and safety committee meetings * Lead by example, fostering a "guest first" mindset and outstanding service * Ensure compliance with all applicable local, state, and federal regulations, including but not limited to break laws, minor employment laws, safety policies, sick leave policies, timekeeping, and scheduling * Ensure a safe and inclusive work environment free from harassment, discrimination, and retaliation, and promptly report any concerns or complaints to the General Manager and Human Resources Guests * Greet every guest warmly and promptly, creating a welcoming atmosphere * Strive to provide an exceptional experience for every guest on every visit, addressing any issues with positivity and sound judgment * Regularly walk through the restaurant to check on guests, inquire about their dining experience, and ensure the building's interior and exterior is inviting and safe * Stay informed about the local market trends and community needs to make guest-centric decisions Operations * Oversee compliance with all food safety regulations and restaurant safety procedures, with clear postings as required * Adhere to local marketing plans, ensuring staff are properly trained and prepared for promotions using materials provided by the franchisor * Enforce policies, procedures, and best practices to maintain a safe and positive work environment * Ensure daily food safety standards and operational procedures are consistently met * Maintain open communication with the general manager and leadership as needed Profitability * Ensure all food is prepared fresh to order, following company recipes, and accurately record all items in the POS system * Oversee inventory management by performing regular stock checks and placing orders as needed, while maintaining cost standards * Monitor staffing levels throughout the day to ensure accurate payroll and timekeeping * Manage labor costs to maximize profitability while maintaining employee productivity * Oversee proper use of equipment, small wares, and products * Conduct regular equipment functionality checks and enforce safety rules and regulations * Follow company policies and procedures for cash handling to ensure accuracy, security, and compliance with financial guidelines Education and Work Experience * High school diploma or equivalent * Serv Safe training & certificate * Prior experience with a POS System * 1-2 years of hands-on food or retail management experience Qualifications and Skills * Authorized to work in the United States * Must be at least 18 years of age * Able to successfully pass a background check, including criminal history and a Motor Vehicle Report (MVR) * Ensure compliance with all required training as mandated by local, state, and federal laws, as well as company policies, to maintain operational and regulatory standards * Have reliable transportation, a valid driver's license and all state required insurances * Maintain a working cell phone and effectively communicate via text, phone calls and emails * Intermediate or higher proficiency in Microsoft 365 * Strong communication and leadership skills, with the ability to collaborate effectively * A responsible team player, demonstrating punctuality, proper attire, and respect for others * Experience in a fast-paced office environment with shifting priorities is a plus * Engage in hands-on leadership with a strong focus on growth and development of people * Be able to work with, coach, and develop a diverse group of people from different backgrounds and with varying strengths * Demonstrate the core Cultural Foundations of Energy, Engagement, Empathy, and Execution through all interactions with both internal and external stakeholders Work Environment and Physical Requirements The work environment is fast-paced, high-energy, and dynamic, requiring the ability to multitask and remain organized under pressure. You will be working in a team-oriented atmosphere, collaborating with other members of the team to ensure smooth restaurant operations. This role involves frequent interaction with customers, creating a welcoming and efficient dining experience. The restaurant environment includes both indoor and outdoor areas, and you may be required to stand, walk, and move throughout the shift. Safety and cleanliness are top priorities, and all staff members are expected to follow health and safety protocols. Flexibility in working hours, including nights, weekends, and some holidays, is required. Benefits Medical - United Healthcare and Kaiser Voluntary Life Insurance, Dental and Vision - United Healthcare Company Paid Life Insurance - United Healthcare Flexible Spending Accounts - Medical, Limited Dental & Vision, Dependent Day Care Matching 401(K) and Roth retirement savings plans - age 20 or above Vacation Time - 10 days a year Floating Holidays - 3 days a year Sick Time - 1 hour for every 30 hours worked, no waiting period Direct Deposit Monthly Bonus Quarterly Bonus Flexible Scheduling Growth Opportunities Complimentary meal for each shift worked

Sales & Administration (Clerical & Sales Support) The Sales & Administration position is responsible for performing Administration duties related to store accounting and operations, assisting in the sales of tires and wheels to customers, providing excellent customer service and completing work according to company policies, procedures, and the Code of Conduct. Primary Responsibilities: Greeting customers; discussing customer needs and answering questions related to merchandise, vehicle repairs, and other issues; providing product and service quotes and referring customers to other qualified employees as necessary. Assists in store accounting and bookkeeping procedures; assists in the administration of Les Schwab credit program; assists with store inventory; and picking up merchandise and parts as required. Provides excellent customer service; promotes store sales; asks questions to identify customer wants and needs; refers customers to other qualified employees as necessary. Experience: Les Schwab offers opportunities for a variety of skills, with on-the job training. Qualifications: Valid driver's license; excellent customer service skills and the ability to work in a rapid pace environment; occasional lifting up to 20 pounds; continuous standing and walking Pay and Benefits: $16.50 - $26.45 For full time positions after eligibility criteria are met, benefits include: * Quarterly Bonus * Medical, dental, vision, and life insurance * Company-funded retirement plan * Paid time off * Short- and long-term disability * Employee discount * Tuition Assistance Benefits are subject to change at any time and governed by plan documents and Company policy. Higher minimum wage applies in applicable locations.

***This Position is Part Time*** 20 Hrs Tues, Thurs, Sat Or... Thurs, Fri, Sat We are looking for a Life Engagement Assistant to join our team! Bring your infectious enthusiasm for creating memorable moments to help turn every day into an adventure for our residents. What you'll be doing: Working hand-in-hand with the Life Engagement Manager, you'll help establish a program of activities that stimulates the mind, body, and soul. You'll foster a positive atmosphere with leisure activities that cater to the spiritual, cultural, physical, intellectual, and social needs of our residents, both within and outside the Community. Promote residents' attendance at events and activities. Assist in preparation of activity calendar and input of newsletter. Conduct activity programs as assigned. Drive community van and bus as needed. Assist with decorations for holidays and special occasions. Assist residents with gardening projects. Arranges for appropriate spiritual activities as reflected by resident preferences. What you'll bring to the table: High school diploma or equivalent One year of experience working with the elderly Possess First Aid Certification, a valid license to drive a passenger vehicle and clean motor vehicle report. What's in it for you: We believe in taking care of our associates, just like they take care of our residents. Here are some of the perks we offer for eligible associates: Time to recharge: PTO Plan and holiday pay because we believe work-life balance and celebrating special occasions is important. To keep you healthy:Comprehensive Medical, Dental, and Vision plans. You'll even have access to a Personal Health Advocate to be your right hand in things like coordinating care with providers, insurance coverage questions, and billing issues. Because mental health is being healthy, our EAP program is here to help when needed. For the future and just in case:401k plan because retirement sounds pretty awesome. Plus, optional insurance coverage such as Accident & Critical Illness and Life & Disability. You can also opt in to have access to legal services to help with anything from will preparation to more complex legal issues. For those you love:Domestic Partner Coverage and optional pet insurance are available. Because we like to have fun:Regularly scheduled associate appreciation and fun events with games, food, and prizes. We take our work seriously but try not to take ourselves too seriously. Career Development:We want you to stay with us for a long time. We provide opportunities for ongoing monthly education & CEU opportunities to enhance your skills.

DINING SERVICES SERVER/WAITER, join us on our mission to create a senior living revolution where compassion meets innovation! Who We Are We are a company built upon a common belief that senior living communities can and should be places of vibrancy and life. We honor, recognize, and empower the extraordinary team members on this journey with us knowing we are making the world of elderhood better together. Our individual differences, life experiences, knowledge, unique capabilities, and talent are significant to our culture, resident experience, and achievements! What You'll Do The Dining Assistant/Waiter serves elders and guests, takes orders for meals, and cleans tables after meals. Prepares and serves meals for the dietary department in a safe and appetizing method in compliance with dietary standards, policy, and procedures. Cleans the kitchen, washes dishes, and returns food to proper storage. As a Dining Services Assistant/Server, you can expect a range of responsibilities and tasks. Here are some general expectations: You will provide excellent customer service to internal and external customers. You will bring a willingness to learn and work within a team environment. You will strictly adhere to procedures regarding infection control, food-borne illness prevention, harmful chemical handling, fire, safety, and sanitation. You will see that appropriate snacks are available to elders with special dietary needs. What You'll Bring You will bring kindness and a desire to work with the elderly; enjoy working with people in general. You will be willing to learn and work within a team environment. You will have good verbal communication and the ability to read, write, and speak English with residents and coworkers who only speak English. You will be able to pass a criminal background check. You will have the ability to perform job responsibilities with or without accommodation. What We Offer Benefits for all team members, regardless of employment status : Accrue vacation and sick time starting your first day! 401(k) retirement savings plan after 90 days, with employer match after one year. Financial wellness education program. Employee and Family Assistance Program to support your emotional wellness. Wellness and Fitness Resources with savings discounts. Early access pay options Career growth through ongoing training programs and mentorship opportunities. Additional benefits for full-time team members Medical, Dental, Vision, and Voluntary Benefit options Education reimbursement program. If you are guided by goodness, loyalty, faith, and fun and think you would be a good fit for our organization, we would love to talk with you! With a resume or an application, you are one step closer to this exciting opportunity!

ID: SOR-102 Program: SEE Wage/Hr: $16.20 Hours/Week: 32-40 Minimum Age: 55 Being Age 55 or Older is Good for The Environment! The Senior Environmental Employment (SEE) Program offers unique opportunities in Scientific, Technical, and Administrative / Office support for individuals age 55 and over to support the Environmental Protection Agency (EPA) through a grant administered program through National Experienced Workforce Solutions ( NEW Solutions). This is a unique program where your talents, expertise and experience will truly be valued. You'll be working side-by-side with EPA staff that are doing important work every day. Benefits: Paid Health Insurance Premium if working 60+ hours in a 2 week pay period, Paid Accrued Vacation, Paid Accrued Sick Time, Eleven Paid Federal Holidays, One Individual Holiday, and optional Vision and Dental Insurance available. This position does require a background check prior to onboarding. Must be a United States Citizen to be eligible for this position. Local applicants only. Must live within commutable distance to the Corvallis, Oregon EPA office. Qualifications: Minimum of 5 year(s) of experience in Administrative Support OR AA Degree in Administration, Science Experience required with Windows, MS Word, MS Excel, MS SharePoint, MS Teams Microsoft Suite (Word, Excel, SharePoint, Teams) Duties: Provide administrative support to laboratory staff and manager, including assistance with acquisition management, inventory management, facility support, R9/PESD facility coordination, SharePoint site maintenance and mail and shipping support Assist with Region 9 acquisition process. i. Organizing and consolidating purchase requests. Assisting with purchase documentation and record keeping. ii. Maintaining vendor information and updated 889 certs. 25% Facility support and coordination. i. Answer calls to our R9 Lab's main phone line, check for messages and distribute appropriately. ii. Arrange guest WIFI access for guests. iii. Assist with facility related activities like updating phone rosters, door signage, and facility requests. iv. Coordinate Region 9 cooperation with greater ORD-PESD on issues like outreach programs, Step it Up, Feds Feed Families, potlucks, etc. 25% Assist the Region 9 Laboratory Director and staff with preparing, reviewing, updating, and archiving documents. Evaluate systems and develop strategies for streamlining operations. i. Assist with development and maintenance of R9 Lab SharePoint site. ii. Keep minutes of weekly meetings and update to SharePoint. 25% Inventory Maintenance - Perform periodic inventory control checks to ensure compliance with established procedures. Assist EPA property custodial office in controlling all Region 9 Laboratory property. i. Assisting with custodial officer duties, gathering equipment information and inputting into the Sunflower database. ii. Assisting with updating VERTERE, our chemical inventory database. 20% Mail and shipping assistance. i. Check on mail and deliver packages. ii. Create UPS labels for shipment out of and into the lab. 5% Other: Training on Teams, VERTERE, Sunflower Physical requirements: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. NEW Solutions is committed to promoting equal opportunity and to an environment free from discrimination and harassment in any form administering Experienced Worker Programs under cooperative agreements with federal agencies. It is NEW Solutions' policy to comply with all applicable laws that provide equal opportunity and to prohibit unlawful discrimination in enrolling participants in the federal programs.

Details Information Department Ext Washington Co Office (TEX) Classification Title Administrative Program Assist Job Title Administrative Program Assistant Appointment Type Classified Staff Job Location Beaverton Benefits Eligible Not benefits eligible Remote or Hybrid option? Employment Category Limited Duration Job Summary This recruitment will be used to fill one, part-time (approximately 4 hours per week) Administrative Program Assistant position for the Division of Extension and Engagement's Oregon Naturalist Program in the Oregon State University (OSU) Extension Washington County Office. This is a limited duration position with hours that will vary based on the programming needs and is expected to last approximately six months from the appointment begin date. This is a limited duration Administrative Program Assistant (APA) position with the Oregon State University Division of Extension and Engagement's Oregon Naturalist Program. The Oregon Naturalist Program (ONP) is part of the OSU Extension Service Forestry and Natural Resources Program. This position is based in Washington County, Oregon. This APA is supervised by the Oregon Naturalist Program Coordinator. The weekly hours for this position will vary based on programming needs. The APA provides critical administrative support for the Youth and Environment Educators (YEE) program, a partnership with Metro Regional Government that trains youth leaders to educate and engage children and families on the natural environment, and is nested under the ONP. This support includes assisting with programming planning, organization, collaboration, and outreach related to training youth leaders to educate and engage children and families on the natural environment. Ensuring compliance to youth safety, this position will work with the OSU Youth Protection office. This APA works with the Oregon Naturalist Program Coordinator to ensure that non-credit educational programming and outreach activities serve broad and diverse populations in an accessible, inclusive, equitable, and socially just manner. This includes complying with civil rights and language/visual access regulations The division has built the capacity and expectation for employees to use digital communications and technologies in the modern-day workplace. This reflects our demonstrable commitment to using digital communications tools and changing technologies as a primary way to raise Oregonian's awareness of and engagement with our organization, programs and resources. This APA position requires working outside the office setting. Active and effective communication with OSU employees and key stakeholders is critical to the success of this position. About the Oregon Naturalist Program: The Extension Oregon Naturalist Program provides people with an opportunity to learn about natural resources through the study of rigorous science and research-based content: the natural history of plants, animals, habitats, and geology, the history and processes of landscape change, as well as the most relevant topics in present-day sustainable natural resource management. Participants volunteer for natural resources programs, agencies, organizations, and other groups in their communities. About the Division of Extension and Engagement (division): The Division of Extension and Engagement (division) is core to Oregon State University's mission. The division helps create real solutions and positive impact across Oregon and beyond. The division is aligned under the leadership of the Vice Provost for Extension and Engagement. To learn more about our division and its core units and initiatives, visit the division's website. Oregon State University strives to ensure that all educational programs, services, activities, and materials we offer to the public are identified, developed, delivered, and evaluated in an accessible, inclusive, equitable, and socially just manner. OSU division's educational programs, services, activities, and materials are available to all people. OSU division prohibits discrimination in all its programs, services, activities, and materials. All employees are responsible for and expected to comply with Civil Rights obligations and actively work to expand access to all eligible populations. Why OSU? Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves - we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all. FACTS: * Top 1.4% university in the world * More research funding than all public universities in Oregon combined * 1 of 3 land, sea, space and sun grant universities in the U.S. * 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties * 7 cultural resource centers that offer education, celebration and belonging for everyone * 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates * 35k+ students including more than 2.3k international students and 10k students of color * 217k+ alumni worldwide * For more interesting facts about OSU visit: ***************************** Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances. Total Rewards Package: Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including: * Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents. * Free confidential mental health and emotional support services, and counseling resources. * Retirement savings paid by the university. * A generous paid leave package, including holidays, vacation and sick leave. * Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities. * Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program. * Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life. Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU. Key Responsibilities 60% Oregon Youth and Environment Educators (YEE) administrative support * Provide administrative program support functions related to the daily operational activities for the YEE program in Washington County. * Ensure compliance with the OSU youth safety policies. * Ensure of safe, inclusive, and welcoming environment for adults and youth in the YEE program at both the office and site locations. * Collaborate with the ONP Coordinator and the ONP Education Program Assistant to explore ways that YEE and ONP can work together on mutually beneficial projects. * Mentor youth leaders. Individuals will have different backgrounds and communication styles and expectations. * Foster positive and supportive youth peer interactions and community between YEE members. * Track requests from YEE participants and community members through appropriate digital communication and tracking tools, such as Ideal-Logic and MailChimp. * Organize, schedule, and coordinate events on behalf of YEE, based on program needs. * Commitment to offering a physically, psychologically and emotionally safe environment for all adults and youth. 30% Administrative assignments * Attend program meetings, including those attended by youth participants and community partners. * Follow up on tasks discussed in program meetings. * Complete administrative tasks, which include digital drive organization and archival maintenance. * Maintain and update records of youth participants' attendance and engagement. * Assist with non-credit programming planning, organization, and outreach. * Follow OSU and division brand guidelines for programmatic communications, marketing and engagement. * Develop procedures necessary for work completion. 10% Other duties * Process financial transactions related to the program (e.g., mileage reimbursements). * Complete the division's civil rights training session(s). * Perform other duties as assigned. What We Require Three years of office experience which included two years at full performance level and experience generating documents; and Lead work responsibility or coordination of office procedures. What You Will Need * A commitment to collaborative and respectful learning and working environments that are safe, inclusive, and welcoming. * Ability to communicate successfully and inclusively with broad and diverse groups in a culturally responsible manner. * General knowledge and ability to use computers, including proficiency with information technology, collaborative work platforms, and professional office software such as or similar to the Microsoft Applications. * Ability to work independently with minimal supervision. This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. What We Would Like You to Have * Demonstrated leadership experience with volunteer programs. * Experience working with youth in a formal or informal educational setting. * Prior participation in youth development and education or similar educational programs. * Ability to learn and adapt to using multiple forms of digital communication systems, including website software, email newsletters, social media, and other tools in a changing technological environment. Working Conditions / Work Schedule * The Administrative Program Assistant has regular contact with the public, in person and by telephone or email, to promote awareness of interest in the Oregon Youth and Environmental Educators Program. There is regular communication in person, by telephone and email with participants, potential participants, and community partners related to the program. * Flexibility to work non-standard schedule: evenings and weekends may be required based on programming needs, coordinating with supervisor to adapt work schedule to address needs. * This is a limited duration position with intermittent hours which will vary weekly based on programming needs. More work hours will be assigned in the spring and summer. * Position duties will include working in a varied working environments including professional offices and outdoors. * The primary work location for this position is the OSU Washington County Office in Beaverton, Oregon. However, remote work may be established via OSU's Flexible Work Arrangement Agreement Form, with pre-determined periodic reviews of on-going work for continuation of the agreement. Pay Method Hourly Pay Period 1st through the last day of the month Pay Date Last working day of the month Min Salary $20.98 Max Salary $31.63 Link to Position Description ********************************************************* Posting Detail Information Posting Number P05481CT Number of Vacancies 1 Anticipated Appointment Begin Date 12/31/2025 Anticipated Appointment End Date 06/30/2026 Posting Date 12/01/2025 Full Consideration Date 12/10/2025 Closing Date 12/17/2025 Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants Special Instructions to Applicants To ensure full consideration, applications must be received by 12/10/2025. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants. Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for this position. Equivalent required experience is based on full-time equivalent (40 hours per week). PLEASE NOTE: If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties. Typically, the starting salary is at the lower end of the salary range. For additional information please contact: Nadine Menashe, ****************************** Accommodation and/or Accessibility Requests: Please reach out to the Search Chair with any requests or questions for accommodation and/or accessibility relating to the interview process. Alternatively, requests may be directed to the Office of Equal Opportunity and Access at **************. We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status. OSU will conduct a review of the National Sex Offender Public website prior to hire. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has "critical or security-sensitive" responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU's Employee and Labor Relations team at **********************************. Supplemental Questions

Join a Mission That Puts Care First At our community-grown, independent nonprofit, we believe in keeping the care in healthcare. For over 45 years, our mission has been rooted in compassion, dignity, and service to those at the end of life and those who care for them. We don't answer to shareholders - we answer to our community. We care deeply about our people so they can care deeply for others. That's why we're building a team of dedicated, mission-driven professionals who believe that kindness, respect, and human connection are the foundation of meaningful care. If you're someone who believes that healthcare should serve people - not profits - and want to be part of a team where your voice matters and your heart leads the way, we'd love to meet you. Care for the community. Be cared for as a professional. Grow with us. Scope of Position: The Executive Assistant provides high-level administrative, project, and operational support to the Executive Director of a nonprofit hospice and palliative care organization. This role requires exceptional organization, discretion, and the ability to manage multiple complex projects in a mission-driven, fast-paced environment where priorities may shift daily. The Executive Assistant acts as a confidential liaison between leadership, staff, board members, community partners, and donors, ensuring communications are handled professionally, accurately, and in alignment with the organization's mission and legal obligations regarding privacy and confidentiality. Qualifications: Minimum of 3 years of administrative or executive support experience, preferably in a nonprofit or healthcare setting. Proven ability to manage multiple complex projects with competing deadlines. Strong written and verbal communication skills, with the ability to draft professional correspondence and reports. High attention to detail, accuracy, and follow-through. Demonstrated ability to maintain confidentiality and handle sensitive information with integrity. Proficiency in Microsoft Office 365 Ability to work independently with minimal supervision while maintaining strong team collaboration. Preferred: Associate's or Bachelor's degree in Business Administration, Communications, or related field. Experience in a healthcare or hospice environment. Familiarity with Oregon employment and nonprofit compliance standards. Essential Functions (including but not limited to) Administrative & Executive Support Provide direct administrative support to the Executive Director, including calendar management, correspondence, document preparation, meeting coordination, and minute-taking. Handle highly confidential information in compliance with HIPAA, Oregon privacy statutes, and organizational policy. Prepare, proofread, and maintain accurate records, contracts, and reports with attention to detail and compliance with nonprofit governance standards. Support the coordination of Board of Directors meetings, including agenda drafting, material distribution, and recordkeeping of official minutes. Project & Operations Management Plan, track, and report on cross-departmental projects, ensuring deliverables, deadlines, and compliance requirements are met. Anticipate needs of the Executive Director and leadership team to streamline workflow, resolve scheduling conflicts, and maintain operational efficiency. Assist in the creation, documentation, and continuous improvement of administrative systems, policies, and procedures. Coordinate organizational initiatives and special projects such as staff events, community engagement activities, and donor communications. Communication & Representation Draft and manage communications on behalf of leadership, including internal memos, external correspondence, and donor acknowledgments. Serve as a first point of contact for sensitive inquiries, exercising diplomacy, professionalism, and sound judgment. Ensure consistency and professionalism across all communication channels, including email, written correspondence, and public messaging. Foster a positive and mission-centered culture through clear, compassionate, and proactive communication. Confidentiality & Compliance Maintain strict confidentiality regarding all personnel, patient, and donor information in accordance with HIPAA, Oregon State laws (ORS 192.553-192.581), and organizational policies. Handle sensitive matters with discretion, tact, and an understanding of ethical boundaries. Support leadership in compliance documentation, audits, and board reporting as needed. Core Competencies Project Management: Organizes resources, timelines, and deliverables efficiently; adapts quickly to changing priorities. Communication: Clear, respectful, and professional across written, verbal, and digital platforms. Discretion & Integrity: Maintains trust and confidentiality in all matters. Adaptability: Comfortable managing evolving priorities in a dynamic nonprofit environment. Initiative: Anticipates needs, identifies solutions, and takes ownership of outcomes. Mission Alignment: Demonstrates commitment to compassionate, community-based hospice and palliative care. Working conditions and special requirements: Ability to work in an office setting with occasional off-site meetings or events. Must be able to sit, stand, and use a computer for extended periods. Occasional lifting of up to 25 pounds may be required.