Post job
zippia ai icon

Automatically apply for jobs with Zippia

Upload your resume to get started.

Administrative assistant/events coordinator skills for your resume and career

Updated January 8, 2025
5 min read
Quoted experts
Dr. Mike Peterson Ph.D.,
Anne McConnell Ph.D.
Below we've compiled a list of the most critical administrative assistant/events coordinator skills. We ranked the top skills for administrative assistant/events coordinators based on the percentage of resumes they appeared on. For example, 8.6% of administrative assistant/events coordinator resumes contained travel arrangements as a skill. Continue reading to find out what skills an administrative assistant/events coordinator needs to be successful in the workplace.

15 administrative assistant/events coordinator skills for your resume and career

1. Travel Arrangements

Here's how administrative assistant/events coordinators use travel arrangements:
  • Coordinated travel arrangements, maintained database and ensured the delivery of premium services to internal and external customers.
  • Make travel arrangements for office personnel, arrange schedule for visitors, make transportation and accommodation reservations.

2. Plan Events

Plan event, also called event planning, is all that is needed to organize an event. It includes the coordination of every detail of events such as meetings, congresses, fairs, ceremonies, retreats, or parties. This feature is part of the broader framework of event management.

Here's how administrative assistant/events coordinators use plan events:
  • Organize and plan events, creative mind, write orders, plan & execute
  • Work with the owner to plan events and catering opportunities.

3. Administrative Tasks

Here's how administrative assistant/events coordinators use administrative tasks:
  • Handled administrative tasks for Salk Faculty for seminar quests and reimbursed speakers for hotel, travel, etc.
  • Responded to phone inquiries; operated cash register; completed general administrative tasks.

4. Expense Reports

Here's how administrative assistant/events coordinators use expense reports:
  • Managed executive calendars, arranged nationwide travel accommodations for large sales team, and compiled detailed sales and expense reports.
  • Designed and maintained complex spreadsheets for travel and departmental budgets, expense reports, and tracking of office supplies.

5. Conference Calls

Conference calls are call that involves three or more people who can speak at the same time. One of the persons connected may add the person to confer through the phone whose voice can be heard by all of those on the line. This can be done when the phone is used as a feature for a conference call that allows the initial caller to add more listeners or speakers on the same line without losing the first person he called. This is used to listen or communicate to different people at the same time that would save time, effort and avoid repeating the same discussion.

Here's how administrative assistant/events coordinators use conference calls:
  • Maintained Leadership and department calendars: Scheduled conference calls and coordinated Weekly, Monthly, and Quarterly meetings.
  • Managed all aspects of meeting arrangements, conference calls, travel, and executive annual reviews.

6. Scheduling Appointments

Scheduling appointments is the practice of finding a free slot with the person(s) you want to meet. The process of scheduling appointments involves finding mutually free time, negotiating follow-ups, sending reminders, and creating new appointments. Scheduling appointments is important to ensure that the timings of consecutive meetings do not clash with each other.

Here's how administrative assistant/events coordinators use scheduling appointments:
  • Managed calendars including scheduling appointments, confirming meetings, and coordinating with other Assistants.
  • Conducted routine functions: proper telephone/communication techniques, scheduling appointments.

Choose from 10+ customizable administrative assistant/events coordinator resume templates

Build a professional administrative assistant/events coordinator resume in minutes. Our AI resume writing assistant will guide you through every step of the process, and you can choose from 10+ resume templates to create your administrative assistant/events coordinator resume.

7. Payroll

Payroll is the sum of all the compensation that an organization has to pay to employees at a specified time. Payroll is managed by the finance or HR department while small business owners may handle it themselves. Payroll isn't fixed as it varies every month due to sick leaves, overtime, etc.

Here's how administrative assistant/events coordinators use payroll:
  • Prepared paperwork for financial benefits and payroll.
  • Processed payroll utilizing Lawson Payroll Software.

8. PowerPoint

Here's how administrative assistant/events coordinators use powerpoint:
  • Schedule and assist Vice President with presentation materials, including PowerPoint presentations and reports.
  • Assisted in preparation of PowerPoint presentations and in preparations of proposals.

9. Office Equipment

Here's how administrative assistant/events coordinators use office equipment:
  • Maintained office supplies, office equipment, maintenance of telephones or other services.
  • Lead role in purchasing, maintenance and repair of all office equipment.

10. Front Desk

Here's how administrative assistant/events coordinators use front desk:
  • Handled all clerical and administrative needs for the department and provided coverage for front desk reception as needed.
  • Managed and organized front desk operations while keeping budgets and files for 5 different departments within H.R.

11. Facebook

Here's how administrative assistant/events coordinators use facebook:
  • Managed and wrote for the website and social media outlets (Facebook and Twitter).
  • Helped manage a website, Facebook and Twitter.

12. Purchase Orders

Here's how administrative assistant/events coordinators use purchase orders:
  • Prepared purchase orders for departmental approval.
  • Prepared payment vouchers, purchase orders, check requests and other forms as necessary for accounts payable.

13. Press Releases

Here's how administrative assistant/events coordinators use press releases:
  • Coordinated and distributed internal and external communications, including press releases.
  • Supported the chef marketing officer in any supportive duties such as proofing and releasing press releases and marketing campaigns.

14. Meeting Minutes

Here's how administrative assistant/events coordinators use meeting minutes:
  • Direct administrative details such as financial operations, dissemination of promotional materials, meeting minutes, and response inquiries.
  • Maintain communications and record meeting minutes.

15. Corporate Events

A corporate event is a social or hospitality activity organized or funded by a business entity. The focus audience for corporate events can include but not be limited to employees, board members, stakeholders, customers/clients, and potential clients. The motivation for businesses to organize events may be to reward, motivate, celebrate, educate, manage organizational change, mark milestones, or encourage collaboration.

Here's how administrative assistant/events coordinators use corporate events:
  • Master of Ceremonies for corporate events with an audience of up to 700 people.
  • Assisted with booking 200 clients to perform at corporate events & live stage performances.
top-skills

What skills help Administrative Assistant/Events Coordinators find jobs?

Tell us what job you are looking for, we’ll show you what skills employers want.

What skills stand out on administrative assistant/events coordinator resumes?

Dr. Mike Peterson Ph.D.Dr. Mike Peterson Ph.D. LinkedIn profile

Department Chair and Associate Professor of English, Dixie State University

Writing skills have always been valued by employers, but anything that shows an ability to write, produce, or communicate in digital spaces will stand out. While employers are becoming increasingly comfortable having employees work and collaborate digitally (from home or elsewhere), they may still be reluctant to train employees how to do that. They want to see evidence that applicants will know how to use technology and stay productive without extensive training and without a supervisor having to stand behind them. That isn't to say training won't take place, but employers want to use their valuable time and resources training employees on their own systems, policies, and procedures; they don't want to have to show new-hires how to use Zoom, how to format a memo, how to write an email, or how to co-edit a document using OneDrive.

What administrative assistant/events coordinator skills would you recommend for someone trying to advance their career?

Anne McConnell Ph.D.

Professor, West Virginia State University

I would encourage someone taking a gap year to branch out, seeking work experiences and employment situations that expose them to new skills and allow them to interact with a diverse set of people. Sometimes we find ourselves in a bubble-communicating with the same people, who tend to share the same ideas-and a gap year provides the opportunity to extend beyond that. Employers value employees who have open, flexible minds, and seeking out experiences that demonstrate that openness can be helpful.

What type of skills will young administrative assistant/events coordinators need?

Angela Robbins Ph.D.Angela Robbins Ph.D. LinkedIn profile

Associate Professor of History, Meredith College

History majors are in high demand in government, business, and non-profits because of the knowledge and skills they gain in the classroom. History majors, in particular, are especially good at contextualizing-that is, explaining how an event or discussion fits within the big picture. This includes how things that are going on today-such as the Capitol riot on January 6-connects to the Constitution, the balance of powers, the way democracy works, and related issues such as the implications of propaganda and misinformation. This goes well beyond merely expressing an opinion or debating two sides of an issue. Students of history do their research and practice skills of analysis, collecting and scrutinizing evidence rather than taking something at face value or only relying on a single source. We take sources apart to evaluate the credentials of their creators and search for bias. We examine sources from various creators so we take into account multiple experiences and points of view. Then we synthesize-or bring the sources together-in order to communicate what it all means. These skills are desired by employers and translate well into many careers and work environments. Seeking good evidence to answer questions and solve problems, whether that's in the classroom today or working with clients later, is a skill that employers highly value.

Students are practicing other skills that are necessary to success in the workplace, whether that will be in person or online. Time management, seeing a project through from start to finish, hosting and contributing to meetings, working on a team-whether it's two people or ten-and creating appropriate types of presentations to communicate ideas are all things our students can tell their employers they will come in with so they can hit the ground running. In addition, our majors develop self-awareness, empathy, and an appreciation of diverse opinions and approaches to problems through investigation of the life experiences of historical figures and their classroom discussions with classmates. Certainly, every employer wants you to learn the specifics within their sector, but these skills are fairly universal and will benefit majors as they move from the classroom to career.

What technical skills for an administrative assistant/events coordinator stand out to employers?

Christi Patton Luks

Professor (NTT) and Associate Chair for Academic Affairs, Missouri University of Science & Technology

I've always felt that the most important thing we teach our students is problem-solving skills. The students who can readily relate the theory to their practical experience to develop new solutions are the most valuable. Engineering students that are active on design teams or took advantage of internships and co-ops are in great position for this.

What soft skills should all administrative assistant/events coordinators possess?

Brandy BaileyBrandy Bailey LinkedIn profile

Career Coach, Ohio University - Lancaster Campus

Soft skills may vary depending on the employer, industry, and personal opinions. My biggest ones are communication skills, adaptability, self-awareness, teamwork, problem-solving, intercultural competency, creativity or innovation, and time management.

List of administrative assistant/events coordinator skills to add to your resume

Administrative assistant/events coordinator skills

The most important skills for an administrative assistant/events coordinator resume and required skills for an administrative assistant/events coordinator to have include:

  • Travel Arrangements
  • Plan Events
  • Administrative Tasks
  • Expense Reports
  • Conference Calls
  • Scheduling Appointments
  • Payroll
  • PowerPoint
  • Office Equipment
  • Front Desk
  • Facebook
  • Purchase Orders
  • Press Releases
  • Meeting Minutes
  • Corporate Events
  • HR
  • AV
  • Word Processing
  • Event Materials
  • Event Management
  • Promotional Materials
  • Trade Shows
  • Social Events
  • International Travel
  • Community Events
  • Calendar Management
  • RSVP
  • Event Logistics
  • Financial Reports
  • QuickBooks
  • Office Procedures
  • Multi-Line Phone System
  • Office Operations
  • Private Events
  • A/V
  • Room Reservations
  • Bank Deposits
  • Telephone Calls
  • Client Events
  • Administrative Functions
  • Mass Mailings
  • SharePoint
  • VIP
  • Mail Merge
  • Financial Statements
  • Social Media Sites
  • A/P

Updated January 8, 2025

Zippia Research Team
Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Browse office and administrative jobs