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Administrative assistant/events coordinator skills for your resume and career
15 administrative assistant/events coordinator skills for your resume and career
1. Travel Arrangements
- Coordinated travel arrangements, maintained database and ensured the delivery of premium services to internal and external customers.
- Make travel arrangements for office personnel, arrange schedule for visitors, make transportation and accommodation reservations.
2. Plan Events
Plan event, also called event planning, is all that is needed to organize an event. It includes the coordination of every detail of events such as meetings, congresses, fairs, ceremonies, retreats, or parties. This feature is part of the broader framework of event management.
- Organize and plan events, creative mind, write orders, plan & execute
- Work with the owner to plan events and catering opportunities.
3. Administrative Tasks
- Handled administrative tasks for Salk Faculty for seminar quests and reimbursed speakers for hotel, travel, etc.
- Responded to phone inquiries; operated cash register; completed general administrative tasks.
4. Expense Reports
- Managed executive calendars, arranged nationwide travel accommodations for large sales team, and compiled detailed sales and expense reports.
- Designed and maintained complex spreadsheets for travel and departmental budgets, expense reports, and tracking of office supplies.
5. Conference Calls
Conference calls are call that involves three or more people who can speak at the same time. One of the persons connected may add the person to confer through the phone whose voice can be heard by all of those on the line. This can be done when the phone is used as a feature for a conference call that allows the initial caller to add more listeners or speakers on the same line without losing the first person he called. This is used to listen or communicate to different people at the same time that would save time, effort and avoid repeating the same discussion.
- Maintained Leadership and department calendars: Scheduled conference calls and coordinated Weekly, Monthly, and Quarterly meetings.
- Managed all aspects of meeting arrangements, conference calls, travel, and executive annual reviews.
6. Scheduling Appointments
Scheduling appointments is the practice of finding a free slot with the person(s) you want to meet. The process of scheduling appointments involves finding mutually free time, negotiating follow-ups, sending reminders, and creating new appointments. Scheduling appointments is important to ensure that the timings of consecutive meetings do not clash with each other.
- Managed calendars including scheduling appointments, confirming meetings, and coordinating with other Assistants.
- Conducted routine functions: proper telephone/communication techniques, scheduling appointments.
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Payroll is the sum of all the compensation that an organization has to pay to employees at a specified time. Payroll is managed by the finance or HR department while small business owners may handle it themselves. Payroll isn't fixed as it varies every month due to sick leaves, overtime, etc.
- Prepared paperwork for financial benefits and payroll.
- Processed payroll utilizing Lawson Payroll Software.
8. PowerPoint
- Schedule and assist Vice President with presentation materials, including PowerPoint presentations and reports.
- Assisted in preparation of PowerPoint presentations and in preparations of proposals.
9. Office Equipment
- Maintained office supplies, office equipment, maintenance of telephones or other services.
- Lead role in purchasing, maintenance and repair of all office equipment.
10. Front Desk
- Handled all clerical and administrative needs for the department and provided coverage for front desk reception as needed.
- Managed and organized front desk operations while keeping budgets and files for 5 different departments within H.R.
11. Facebook
- Managed and wrote for the website and social media outlets (Facebook and Twitter).
- Helped manage a website, Facebook and Twitter.
12. Purchase Orders
- Prepared purchase orders for departmental approval.
- Prepared payment vouchers, purchase orders, check requests and other forms as necessary for accounts payable.
13. Press Releases
- Coordinated and distributed internal and external communications, including press releases.
- Supported the chef marketing officer in any supportive duties such as proofing and releasing press releases and marketing campaigns.
14. Meeting Minutes
- Direct administrative details such as financial operations, dissemination of promotional materials, meeting minutes, and response inquiries.
- Maintain communications and record meeting minutes.
15. Corporate Events
A corporate event is a social or hospitality activity organized or funded by a business entity. The focus audience for corporate events can include but not be limited to employees, board members, stakeholders, customers/clients, and potential clients. The motivation for businesses to organize events may be to reward, motivate, celebrate, educate, manage organizational change, mark milestones, or encourage collaboration.
- Master of Ceremonies for corporate events with an audience of up to 700 people.
- Assisted with booking 200 clients to perform at corporate events & live stage performances.
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What skills help Administrative Assistant/Events Coordinators find jobs?
Tell us what job you are looking for, we’ll show you what skills employers want.
What skills stand out on administrative assistant/events coordinator resumes?
What administrative assistant/events coordinator skills would you recommend for someone trying to advance their career?
Anne McConnell Ph.D.
Professor, West Virginia State University
What type of skills will young administrative assistant/events coordinators need?
Associate Professor of History, Meredith College
Students are practicing other skills that are necessary to success in the workplace, whether that will be in person or online. Time management, seeing a project through from start to finish, hosting and contributing to meetings, working on a team-whether it's two people or ten-and creating appropriate types of presentations to communicate ideas are all things our students can tell their employers they will come in with so they can hit the ground running. In addition, our majors develop self-awareness, empathy, and an appreciation of diverse opinions and approaches to problems through investigation of the life experiences of historical figures and their classroom discussions with classmates. Certainly, every employer wants you to learn the specifics within their sector, but these skills are fairly universal and will benefit majors as they move from the classroom to career.
What technical skills for an administrative assistant/events coordinator stand out to employers?
Christi Patton Luks
Professor (NTT) and Associate Chair for Academic Affairs, Missouri University of Science & Technology
What soft skills should all administrative assistant/events coordinators possess?
List of administrative assistant/events coordinator skills to add to your resume

The most important skills for an administrative assistant/events coordinator resume and required skills for an administrative assistant/events coordinator to have include:
- Travel Arrangements
- Plan Events
- Administrative Tasks
- Expense Reports
- Conference Calls
- Scheduling Appointments
- Payroll
- PowerPoint
- Office Equipment
- Front Desk
- Purchase Orders
- Press Releases
- Meeting Minutes
- Corporate Events
- HR
- AV
- Word Processing
- Event Materials
- Event Management
- Promotional Materials
- Trade Shows
- Social Events
- International Travel
- Community Events
- Calendar Management
- RSVP
- Event Logistics
- Financial Reports
- QuickBooks
- Office Procedures
- Multi-Line Phone System
- Office Operations
- Private Events
- A/V
- Room Reservations
- Bank Deposits
- Telephone Calls
- Client Events
- Administrative Functions
- Mass Mailings
- SharePoint
- VIP
- Mail Merge
- Financial Statements
- Social Media Sites
- A/P
Updated January 8, 2025