Administrative Assistant Jobs in Ewa Beach, HI

Job Title: Office Administrator Assistant Job Type: Full-time Employment Type: Direct Hire Benefits: Great benefits package included The Office Administrator Assistant is responsible for a wide range of administrative tasks and acts as the organization's liaison for vendors and service providers. This role coordinates office maintenance, supply orders, event logistics, and provides support in accounting functions such as budgeting, expense reports, and invoice processing. Additional responsibilities include assisting with HR activities like interview coordination and onboarding. Essential Duties and Responsibilities: Account Representative for ILWU L100: Handle deposits, cashier checks, and communication for L100 Stevedores. Manage all bank transactions and communications for 10 units. Mail checks, open/close bank accounts, and set up credit cards for officers. Schedule officer signatures and facilitate fund transfers. Attend meetings and assist with audits and insurance renewals. Trustee Conference Coordination: Register attendees and arrange alternative hotel bookings if necessary. Prepare pre-trip materials: per diem checks, packets, maps. Post-conference: verify receipts, complete expense reports, and issue reimbursements. Reconcile hotel stays and process reimbursement checks. Administrative/Office Tasks: Restock copiers and order office/conference room supplies. Organize office cleaning and submit monthly reports to the Folsom office. Assist HR with onboarding and new hire photos. Support Director with staff performance review prep. Email vendor invoices, update websites, and oversee office insurance policies. Maintain conference room cleanliness and manage facility needs. Handle Schedule A & C from providers, manage supply needs for customer service. Oversee on-site storage and allocate Director's credit card charges. Plan staff events and handle staff parking logistics. Act as liaison to Property Manager and support Client Manager as needed. Assist with IMI reports and support work hire station setup. Requirements: Knowledge, Skills & Abilities: Must maintain confidentiality and demonstrate professionalism. Proficiency in Microsoft Office Suite, Internet use, and Adobe Acrobat. Strong communication, customer service, and multitasking skills. Ability to analyze issues, troubleshoot office equipment, and manage multiple priorities. Comfortable working both independently and in a team. Qualifications: High school diploma or GED required. 1-2 years of progressively responsible experience in a corporate or high-volume administrative setting. Strong English language skills in reading, writing, and speaking. Basic math proficiency (add, subtract, multiply, divide by 10s/100s). Valid class C driver's license with no adverse record.

Jackson Therapy Partners is seeking a travel Skilled Nursing Facility (SNF) Physical Therapy Assistant for a travel job in Honolulu, Hawaii. Job Description & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Start Date: 04/28/2025 Duration: 13 weeks 40 hours per week Shift: 8 hours Employment Type: Travel Setting: Skilled Nursing Facility Jackson is currently seeking a PTA for a contract position at an area facility where they'll provide expert therapy to patients with injuries or illnesses to help them improve movement, manage pain, and/or prevent the loss of mobility. Minimum Qualifications Associate degree in Physical Therapy from an accredited educational program. Current state license in good standing with the State License Board and up-to-date state and contract-required competency tests and credentials. Choose your location and enjoy 13-week assignments (or longer) in destinations that include tourist spots, mountain locales, major cities, and rural regions. Benefits & Perks We deeply value your commitment to impacting others, that's why we offer a comprehensive and competitive benefits package starting your first day. Full medical benefits and 401k matching plan 24/7 Recruiter available by text, phone, or email Competitive referral bonuses and rewards program Housing assistance available Travel and license reimbursement Building Stronger Communities Together Since 2006, Jackson Therapy Partners has provided allied and therapy staffing for over 1,300 rehab facilities, schools, outpatient clinics, hospitals, and skilled nursing facilities nationwide. Awarded Best of Staffing 2022 and Top Workplace by the Orlando Sentinel, our team of recruiters will inspire you, cheer you on, and lead with kindness while helping you build an adventurous, life-changing, travel career. EEO Statement Jackson Healthcare and its family of companies are an EEO/AA Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender, gender identity and expression, national origin, age, disability or protected veteran status. We celebrate diversity and are committed to creating an inclusive environment for all of our associates. Jackson Therapy Partners Job ID #404949. Pay package is based on 8 hour shifts and 40 hours per week (subject to confirmation) with tax-free stipend amount to be determined. About Jackson Therapy Partners Delivering a lifetime of opportunities in both contract and permanent positions, Jackson Therapy Partners™ connects highly skilled therapy and education professionals with rewarding careers at more than 1,300 rehab facilities, schools, outpatient clinics, hospitals, and skilled nursing facilities every year. Our award-winning team is 100% committed to you and to the development and success of your healthcare career. We take pride in being a value-driven company with a social conscious, and we're invested in your future. With Jackson, you'll get the jobs you want most from a company that values patient care as much as you do. Jackson Therapy Partners is part of the Jackson Healthcare® family of companies.

Provide technical and administrative support related to a variety of administrative services. Project a professional company image through in-person and phone interaction. EDUCATION/EXPERIENCE: 1. High school diploma or equivalent education required 2. Associate's Degree in Business Administration or similar field or Business College Certification preferred 3. A minimum of 2+ years in a responsible administrative and secretarial/clerical experience in a medical setting required 4. Proficiency with MS Office products including Word, Excel, Power Point, Office 365, and Outlook required 5. A valid Driver's License and daily access to an automobile required An Equal Employment Opportunity / Affirmative Action Employer

Benefits: 401(k) matching Dental insurance Health insurance Parental leave Training & development SERVPRO of Hawaii | Maui: Junior Job File Coordinator We're seeking someone who is great on the phone, has excellent analytical skills, is detail-oriented, and is a serious multi-tasker. If you are self-motivated and have superb interpersonal skills, then you'll thrive in this work environment. Our idea of the ultimate candidate is one who is proactive, is experienced, truly enjoys providing superior service, and loves taking ownership. As a valued SERVPRO Franchise employee, you will receive a competitive pay rate with opportunity to learn and grow. Primary Responsibilities · Monitor job file status · Monitor job file audit status · Maintain job file WIPs · Monitor and ensure client requirements are followed · Review and validate initial field documentation · Create preliminary estimate · Daily job file coordination · Perform job file backup · Maintain internal and external communications · Prepare job file reports · Complete and review job file documentation for final upload and the audit process · Complete job file audit process · Perform job close-out · Assist other departments, as needed Position Requirements · 2+ year(s) of administrative or office-related experience · Experience with writing estimates, job file processes, and quality assurance a plus · Experience in service industry environment a plus · Outstanding written and verbal communication skills, including proper pronunciation and grammar, and a consistently courteous and professional tone of voice at all times · Polite, confident, and excellent customer service skills, including listening and questioning skills · Ability to remain calm and professional during tense or stressful situations · Excellent organizational skills and strong attention to detail · Very self-motivated and goal-oriented · Ability to multi-task · Capability to work in a fast-paced, team-oriented office environment · Proficiency in Microsoft Office (i.e., Outlook, Word, Excel) · Ability to learn new software, including Xactimate and proprietary software · Minimum of HSD/GED preferred · Ability to successfully complete a background check subject to applicable law Hours · 40 hours/week, flexible to work overtime when required · Vary between 7 a.m. and 7 p.m. Compensation: $18.00 - $23.00 per hour Picture yourself here fulfilling your potential. At SERVPRO , you can make a positive difference in people's lives each and every day! We're seeking self-motivated, proactive, responsible, and service-oriented teammates to join us in our mission of helping customers in their greatest moments of need by repairing and restoring homes and businesses with an industry-leading level of service. With nearly 2,000 franchises all over the country, finding exciting and rewarding SERVPRO career opportunities near you is easy! We look forward to hearing from you. All employees of a SERVPRO Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO Franchise. SERVPRO Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of Servpro Franchisor, LLC, in any manner whatsoever.

This posting is being used to fill various Office Assistant positions at the specified location. The authorized level of the position is Office Assistant III. Applications are being accepted down to the Office Assistant II in the event of recruiting difficulties. Salary Range: Office Assistant II, SR-06: $3,035.00 per month Office Assistant III, SR-08: $3,156.00 per month Examples of Duties * Creates, edits, prints, stores, retrieves and deletes documents using a computer and word processing and other software, in draft or final form, from rough or corrected copy where format and arrangement are not clearly indicated. * Prepares, reviews and processes forms, records, reports, applications and other documents for accuracy, completion and conformance to established requirements. * Checks records and forms such as applications, permits, requisitions, vouchers and other materials for completeness and accuracy; evaluates the information contained therein for conformance with established requirements; and processes documents in accordance with established policies and procedures. * Searches through a variety of paper and electronic files and records, extracts, compiles and summarizes information and prepares periodic and special report. * Composes routine correspondence and letters of acknowledgement. * Sets up and maintains paper and electronic files and revises filing systems as necessary. * Provides general information and resolves complaints in person or over the telephone involving explanation of rules, regulations, policies and procedures and knowledge of the organization's purpose and functions. * Determines the need for and/or makes routine orders for necessary supplies, materials or other items. * Makes arrangements for travel, equipment maintenance, telephone service, and other similar matters. * Provides training and guidance to, and assigns, reviews and evaluates the work of clerical subordinates performing work comparable to the class Office Assistant II. Minimum Qualifications Experience Requirements: Except for the substitutions provided for in this specification, applicants must have had progressively responsible experience of the kind and quality described in the statements below and in the amounts shown in the following table, or any equivalent combination of training and experience: Class TitleBasic Exp (years) Clerical Exp (years) Supvy Exp/AptitudeTotal Exp (years) Office Assistant II1/2001/2 Office Assistant III1/211-1/2 Basic Experience: Work experience which demonstrated knowledge of English grammar, spelling, and arithmetic; ability to read and understand oral and written instructions; write simply and directly and compare words and numbers quickly and accurately. Clerical Experience: Work experience which involved the performance of a variety of clerical tasks and demonstrated knowledge of office practices and procedures, and the ability to carry out procedures in clerical work systems, and operate various kinds of office equipment and technologies. Supervisory Aptitude is required for positions with supervisory responsibility. Supervisory aptitude is the demonstration of aptitude or potential for the performance of supervisory duties through successful completion of regular or special assignments which involve some supervisory responsibilities or aspects of supervision, e.g., by serving as a group or team leader, or by the completion of training courses in supervision accompanied by application of supervisory skills in work assignments; and/or by favorable appraisals by a supervisor indicating the possession of supervisory potential. Substitutions Allowed: * Graduation from high school or equivalent may be substituted for Basic Experience. * Excess Clerical Experience may be substituted for Basic Experience. * Successful completion of a substantially full-time clerical/office support/business technology curriculum leading to a degree, diploma or certificate at an accredited community college, business or technical school which included courses in English, clerical/office procedures, and mathematics may be substituted for the required Clerical Experience on the basis of fifteen (15) semester credits of satisfactorily completed coursework for six (6) months of experience, up to a maximum of two (2) years. * Education in a baccalaureate program at an accredited college or university may be substituted for Clerical Experience on the basis of fifteen (15) semester credits for six (6) months of experience, up to a maximum of two (2) years. Quality of Experience: Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that he/she has the ability to perform the duties of the position for which he/she is being considered. Lift and Carry Requirement: Applicants must possess the ability to lift and carry up to 25 pounds unassisted and lift and carry up to 25 pounds with assistance. Supplemental Information Salary: The advertised salary is based on full-time employment and includes shortage and school year differentials, if applicable. Requirements: Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. Unless specifically indicated, the required education and experience may not be gained concurrently. Calculation of experience is based on full-time, 40-hour workweeks. Part-time experience is pro-rated. Example: Twelve months of experience at 20 hours/week is equivalent to six months of experience, not one year. Also, hours worked in excess of 40 hours/week will not be credited. Example: Twelve months of experience at 60 hours/week is equivalent to one year of experience, not one and a half years. Temporary Assignment: Claims of Temporary Assignment (TA) experience to meet the minimum qualification requirements must be verified and attached to the application using one of the options below: * A copy of the applicant's TA History Report or equivalent system-generated report; * A signed letter from the applicant's supervisor that includes the applicant's name, his/her TA job title, the TA start and end dates (from mm/yy to mm/yy), his/her specific TA duties performed, and either the TA hours worked per week or total TA hours worked; or, * Copies of the applicant's signed SF-10 Forms. Documents: Attach all relevant supporting documents to your application. Documents that were attached to applications submitted before November 16, 2023 do not automatically attach or transfer to applications submitted on and after December 16, 2023. All submitted documents become the property of the Hawaii State Department of Education. Information about Temporary Positions: Temporary positions may be extended year to year, dependent upon funding and departmental needs. Making yourself available for temporary positions increases your employment possibilities and may lead to permanent opportunities. A person hired for a temporary position may also become a temporary employee upon satisfactory completion of the initial probation period of at least six months. Once a temporary employee, you would be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits as afforded to an employee in a permanent position, with the exception of return rights and placement rights associated with a reduction-in-force. Equal Opportunity The Hawaii State Department of Education does not discriminate in its educational policies, programs, and activities on the basis of sex, race, color, religion, national origin, age, and disability in accordance with Title IX of the Education Amendments of 1972, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Age Discrimination Act of 1975, and Americans with Disabilities Act of 1991. The Department does not discriminate in its employment policies, programs, and activities on the basis of sexual orientation, arrest and court record, and National Guard participation, as well as on the basis of sex, race, color, religion, national origin, age, and disability, in accordance with Title VII of the Civil Rights Act of 1964, Age Discrimination in Employment Act of 1967, Americans with Disabilities Act of 1991, Equal Pay Act of 1963, and Chapter 378, Part I, Hawaii Revised Statutes. Payday New employees can expect their first paycheck within the first 3 pay periods of their start date. Payday is on the 5th and 20th (or previous business day) of every month. 12-month civil service and SSP employees enjoy a range of competitive benefits: * Holidays: You may be eligible for 13 paid holidays each year; 14 holidays during an election year. * Vacation: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year. * Sick Leave: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year. Accumulated (unused) credits may be used toward computing retirement benefits. * Health Insurance: If eligible, the State pays a part of the premiums for each employee's enrollment in a State sponsored Medical, Drug, Vision, and Adult Dental Plan. * Group Life Insurance: The State provides a free life insurance policy for employees and retirees. * Premium Conversion Plan: Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld. * Flexible Spending Accounts: Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis. * Retirement Plan: The State contributes to a retirement plan for eligible employees. Generally, employees with at least 10 years of credited service and who have reached 62 years of age or have 30 years of credited service and are 55 years old may retire and receive benefits. * Tax Shelter Annuity (TSA): If eligible, Department employees are able to participate in a tax shelter annuity program. The TSA plan allows eligible employees to contribute pre-tax dollars to an employee-selected investment service provider authorized to provide TSA products. * Deferred Compensation: The State offers employees a tax deferred (sheltered) retirement investment program. This program is an opportunity to build a retirement nest egg through voluntary payroll deductions. Several investment options are available. * Temporary Disability Insurance: Qualified employees may be eligible to receive benefits for a disability caused by a non-work related injury or illness under this program. * Social Security: As an employer, the State also contributes to an employee's social security account. * Workers' Compensation: If an employee is injured while on the job, benefits covering medical expenses and partial wage support may be available through workers' compensation. * Union & Collective Bargaining: Employees have the right to join the union for collective bargaining with the State and employee representation. Some employee unions provide discounts, insurance and other opportunities. Employees may also decide not to join a union, however, employees are required to pay union service fees unless the employee's job is excluded from collective bargaining. The above is intended as a general summary of the benefits offered and is subject to change. This does not constitute a contract or binding agreement. Benefits vary by type of employment appointment and collective bargaining agreements. 01 BASIC EXPERIENCE REQUIREMENT: Do you possess SIX (6) months of experience as described in the Minimum Qualification Requirements and/or do you possess a high school diploma or equivalent? * Yes * No 02 BASIC EXPERIENCE REQUIREMENT(Cont.): If you answered "No" to the above question, indicate "NA". If you possess the required Basic Education/Experience, please provide the following information to address your relevant background: From the Work Experience section of your application, identify the employer(s) where you gained the appropriate experience. Provide the following information: (A) Employer's name, your job title, dates employed (mo/yr to mo/yr) and the number of hours worked per week; and, (B) Describe the primary function of your position and your primary duties and responsibilities. Or If you possess a high school diploma or GED, provide the name of your high school or organization and the city/state where you earned your diploma. 03 CLERICAL EXPERIENCE REQUIREMENT: How many years of work experience do you have which involved performing a variety of clerical tasks and demonstrated knowledge of office practices and procedures, and the ability to carry out procedures in clerical work systems, and operate various kinds of office equipment? * No Experience * Less than 6 months * 6 months, but less than 1 year * 1 Year, but less than 1-1/2 years * 1-1/2 years, but less than 2 years * 2 years, but less than 2-1/2 years * 2-1/2 years or more 04 CLERICAL EXPERIENCE REQUIREMENT (Cont.): If you do not possess the required clerical experience, indicate "NA". If you possess the required clerical experience, please identify each experience you would like us to consider and provide the following information. Be specific and complete in your responses, and treat each position or change in employer separately. The information for each employer should include: (A) Employer's name, your job title, dates of employment (mo/yr to mo/yr) and the number of hours worked per week performing clerical duties. [Do not include time spent in non- clerical duties, e.g. retail, restaurant, customer service work]; (B) A detailed description of your clerical duties and responsibilities. Include examples of the tasks performed and the steps you took to accomplish your work; and, (C) List the office equipment, technologies and/or software you used. 05 SUBSTITUTION OF EDUCATION FOR CLERICAL EXPERIENCE: Please indicate if you are using the education substitution to meet the Clerical Experience Requirement. Note: To receive credit for your academic training, attach/submit a legible copy of your Official Transcripts with your online application. * I successfully completed a substantially full-time clerical/office support/business technology curriculum leading to a degree, diploma or certificate at an accredited community college, business or technical school which included courses in English, clerical/office procedures, and mathematics. * I possess education in a baccalaureate program at an accredited four-year college or university. * I am not using the substitution. 06 TRANSCRIPTS, CERTIFICATIONS, AND OTHER VERIFYING DOCUMENTS: Official or copies of official transcripts, certifications (front and back), and other verifying documents must be received in our office within ten (10) calendar days from the date of your application. If these documents are NOT received by the deadline, your application may be rejected. * I understand, and will submit the required documents to CSSP Recruitment within ten (10) calendar days. * I understand, but I will not submit the required information. I understand that my application may be rejected. * I have previously submitted my verifying documents for another recruitment. 07 LIFT/CARRY OBJECTS REQUIREMENT: Applicants must possess the ability to lift and/or carry objects weighing up to twenty five (25) pounds unassisted. Do you possess the ability to lift and/or carry objects weighing up to 25 pounds unassisted? * Yes * No 08 LIFT/CARRY OBJECTS REQUIREMENT:br> Applicants must possess the ability to lift and/or carry objects weighing up to twenty five (25) pounds assisted by another person and/or use of equipment (e.g., hoisting equipment, hand truck). Do you possess the ability to lift and/or carry objects weighing up to 25 pounds assisted by another person and/or use of equipment (e.g., hoisting equipment, hand truck)? * Yes * No Required Question Employer Hawaii State Department of Education Address P.O. Box 2360 Honolulu, Hawaii, 96804 Website ***********************************

This posting is being used to fill Bilingual/Bicultural School-Home Assistant positions at the specific location. Salary Range: Bilingual/Bicultural School-Home Assistant, SR-11: $3,484.00 per month Serves as liaison to assist in promoting cooperation and understanding between parents, and school and project personnel. Serves as liaison to assist in solving students' educational and related problems. Disseminates project information. Explains school programs, policies and procedures to parents; translates and relates parents' concerns to project and school staff. Seeks community resources and maintains a file of these resources; suggests various resources to assist parent with their problems. Suggests parents and others in the community with special skills as resource persons in the classrooms. Encourages parents to participate in school activities. Assists in organizing Parent Advisory Groups and encourages parents to participate. Assists in planning and developing projects to increase parent participation in school-related activities. Plans for and/or conducts information and interest sessions for parents. Assists in translating information on various social and health programs, etc. Participates in various training programs; prepares activity reports. Minimum Qualifications General Experience Requirements: Except for the substitutions provided for in this specification, applicants must have had general work experience of the kind and quality described below: Two (2) years of paid or volunteer work experience in which the applicant worked with individuals and groups and was required to possess the following ability or demonstrated same: Understand and explain various materials related to the program/project/activity. Establish and maintain rapport with individuals and groups and encourage participation in program/project activities. Speak effectively with individuals and groups and to elicit pertinent information. Plan and conduct group information sessions. Prepare activity reports. Recognize and identify basic individual human needs. Specialized Experience Requirement: In addition, applicants must have had at least one (1) year's experience that provided the applicant with the following knowledge and skills: Knowledge of Marshallese culture. Such knowledge may have been gained by participating in normal daily living activities in one of these communities. Ability to speak, read, write, and understand Marshallese language. Such ability may have been gained by participating in normal daily living activities in one of these communities. Ability to establish and maintain rapport with Marshallese communities. License Requirement: This position requires possession of a valid motor vehicle operator's license to drive in the State of Hawaii. Lift and Carry Requirement: This position requires the ability to lift/carry objects weighing up to 25 pounds unassisted. Substitutions Allowed: Successful completion of a one (1) year Human Services Curriculum leading to a certificated of Achievement at an accredited Community College and which included field experience in Community Service may be substituted for one (1) year of general experience. Successful completion of a two (2) year Human Services Curriculum leading to a degree at an accredited Community College and which included field experience in Community Service may be substituted for the general experience requirement. Partial completion of a substantially full-time Human Services Curriculum at an accredited Community College and which included field experience in Community Service may be substituted for the general experience on a month-for-month basis. Quality of Experience: Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that he/she has the ability to perform the duties of the position for which he/she is being considered. Supplemental Information Salary: The advertised salary is based on full-time employment and includes shortage and school year differentials, if applicable. Requirements: Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. Unless specifically indicated, the required education and experience may not be gained concurrently. Calculation of experience is based on full-time, 40-hour workweeks. Part-time experience is pro-rated. Example: Twelve months of experience at 20 hours/week is equivalent to six months of experience, not one year. Also, hours worked in excess of 40 hours/week will not be credited. Example: Twelve months of experience at 60 hours/week is equivalent to one year of experience, not one and a half years. Temporary Assignment: Claims of Temporary Assignment (TA) experience to meet the minimum qualification requirements must be verified and attached to the application using one of the options below: A copy of the applicant's TA History Report or equivalent system-generated report; A signed letter from the applicant's supervisor that includes the applicant's name, his/her TA job title, the TA start and end dates (from mm/yy to mm/yy), his/her specific TA duties performed, and either the TA hours worked per week or total TA hours worked; or, Copies of the applicant's signed SF-10 Forms. Documents: Attach all relevant supporting documents to your application. Documents that were attached to applications submitted before November 16, 2023 do not automatically attach or transfer to applications submitted on and after December 16, 2023. All submitted documents become the property of the Hawaii State Department of Education. Information about Temporary Positions: Temporary positions may be extended year to year, dependent upon funding and departmental needs. Making yourself available for temporary positions increases your employment possibilities and may lead to permanent opportunities. A person hired for a temporary position may also become a temporary employee upon satisfactory completion of the initial probation period of at least six months. Once a temporary employee, you would be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits as afforded to an employee in a permanent position, with the exception of return rights and placement rights associated with a reduction-in-force. Equal Opportunity The Hawaii State Department of Education does not discriminate in its educational policies, programs, and activities on the basis of sex, race, color, religion, national origin, age, and disability in accordance with Title IX of the Education Amendments of 1972, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Age Discrimination Act of 1975, and Americans with Disabilities Act of 1991. The Department does not discriminate in its employment policies, programs, and activities on the basis of sexual orientation, arrest and court record, and National Guard participation, as well as on the basis of sex, race, color, religion, national origin, age, and disability, in accordance with Title VII of the Civil Rights Act of 1964, Age Discrimination in Employment Act of 1967, Americans with Disabilities Act of 1991, Equal Pay Act of 1963, and Chapter 378, Part I, Hawaii Revised Statutes. Payday New employees can expect their first paycheck within the first 3 pay periods of their start date. Payday is on the 5th and 20th (or previous business day) of every month.

The Administrative Support position is responsible for providing administrative support to leadership, managers, and other staff, as needed, through a variety of tasks related to the organization conducting business. This position will also be responsible for product coordination for marketing material. Bristol Alliance of Companies (Bristol) is committed to building lasting relationships that reflect our hard work, ingenuity, and dedication to safety. Every employee has an impact on our success, which benefits the Native Culture, land, and people of the Bristol Bay region. Our values: People, Communities, Reputation, Teamwork, Trust, and Truth. Essential Functions Ensure that all administration tasks are completed accurately and delivered with high quality and in a timely manner. Answer and direct phone calls. Organize and schedule meetings, appointments, and events. Order office supplies and maintain inventory. Arrange for shipping or deliveries. Arrange travel as needed. Provide general support to visiting colleagues and visitors as needed. Maintain a neat and orderly office environment. Assist the Office Manager as needed. Perform miscellaneous job-related duties as assigned. Organize, manage, and maintain business records kept in office. Other duties as assigned. Competencies Ability to work independently and unsupervised. Ability to gather and analyze data, reason logically and creatively, draw conclusions and solve problems. Ability to make appropriate recommendations. Basic understanding of finance and accounting procedures. Ability to prioritize and organize, work under stress, meet deadlines. Ability to be flexible and adapt to constant change. Ability to flexible hours as required to meet deadlines. Skilled in interpersonal and written communication to assist with interactions with all levels of staff and clients. Skilled in Microsoft Office. Knowledge of Adobe Acrobat. Knowledge of traditional office equipment such as copiers, scanners, shredders, and postage machines. Ability to perform tasks in a safe and responsible manner. Possess excellent team spirit. Ability to occasionally travel. Required Education and Experience High school diploma or GED. Minimum 1 year experience in an Administrative Support role. Valid driver's license. Preferred Education and Experience Associate degree in business or 3 years' experience in an Administrative Support role. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Position is primarily based in an office environment, with occasional exposure to varying noise levels that may require clear and auditable communication. Position may involve working in conditions that require prolonged periods of sitting, frequent use of computers and office equipment and collaboration in shared workspaces. Position will involve exposure to standard office equipment factors such as printer toner, paper dust, artificial lighting, and temperature variations due to air conditioning or heating systems. Position requires close visual focus for tasks such as operating a computer, reviewing documents and performing detail analytical work. Physical Qualifications The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Mobility: must be able to stoop, kneel, reach, walk, lift, grasp, feel, talk, hear, and perform repetitive motions. Hearing: must be able to hear audible safety alarms. Visual Acuity: must be adequate to perform above listed tasks in a safe manner and perform activities such as viewing a computer terminal and extensive reading. Lifting: must be able to exert up to 50 pounds of force occasionally and up to 20 pounds of force frequently, and/or a negligible amount of force constantly to lift, carry, push, pull or otherwise move objects, including the human body. Benefits Excellent salary and benefits package to include paid time off, paid holidays, comprehensive health plan including medical, dental, vision, life, short-term disability insurance, and 401(k) plan with employer match. Equal Opportunity Employer Statement Bristol companies are equal opportunity employers and offer any available positions to all, without regard to race, color, religion, sex, national origin, age, disability, veteran status, parenthood, pregnancy, marital status, or changes in marital status, in accordance with applicable state and federal laws. This applies to recruitment, placement, pay, benefits, training, employment status changes, social and recreational programs, and other conditions and benefits of employment. Bristol grants employment preference first to BBNC and Choggiung shareholders, their spouses, or descendants, and second to Alaska Native Corporation shareholders in accordance with P.L. 93-638. Disclaimer This is not intended to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice. This job description is not a contract or employment. It does not promise or guarantee any particular benefit or specific action. All employment with Bristol is "at-will" which means that Bristol or employee can terminate the employment relationship at any time with or without cause.

Founded in 1910, KONE is a global leader that provides elevators, escalators and automatic building doors, as well as solutions for maintenance and modernization that add value to buildings throughout their life cycle. Our mission is to improve the flow of urban life and make our world's cities better places to live by providing innovative solutions that help make people's journeys safe, convenient and reliable. Our operations in over 60 countries around the world has helped us achieve our position as an innovation and sustainability leader with repeated recognitions by Forbes , Corporate Knights for clean capitalism and others. Are you ready to make your next career move to join our team and assist the local branch as an Administrative Associate for KONE Honolulu, HI? Do you enjoy working in a fast-paced environment? Are you able to collaborate with all levels of the organization to achieve business goals? Have you developed a proficiency with office management tools (e.g. Microsoft Office Suite, SAP, customer relationship management, etc.?) Do you have a passion for customer satisfaction? Are you able to perform and manage multiple tasks at the same time? If you answered a resounding YES to these questions, then we have an amazing opportunity for you! As our Administrative Associate, you will perform a variety of administrative tasks related to our service branch operations including reporting, scheduling, and onboarding assistance. Your customer service mindset provides an engaging experience with internal and external stakeholders whether it is through phone calls, emails, or face to face visits. You will bring 2+ years of relevant office administration expertise and an appetite for learning an exciting and new field. You will use the knowledge gained when obtaining your associates' degree in a related field or an additional 4+ years of experience. We have the courage to hire great people from a wide variety of backgrounds, not just because it's the right thing to do, but because we believe diversity drives innovation : • We value your authentic self • Diversity, equity and inclusion is embedded in our strategy and values • Collaborative, creative and supportive work environment • Passionate about safety, quality and innovation • We care about the communities where we live and work Some of our many benefits include: • Competitive salary • Flexible work schedule • Opportunities to learn and grow • Matching 401K • Comprehensive health and wellness plans for the entire family • Paid holidays and paid time off The hiring range for this role is $52,200 - $71,7000. The compensation package offered will depend on the candidate's ability to meet the requirements of the role and a range of factors unique to each candidate, including but not limited to their skill set, years and depth of experience, certifications, and location. Come share your passion and energy to make a positive impact at KONE for our customers and your career! *Beware of Recruitment Scams* We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class. At KONE, we are focused on creating an innovative and collaborative working culture where we value the contribution of each individual. Employee engagement is a key focus area for us and we encourage participation and the sharing of information and ideas. Sustainability is an integral part of our culture and the daily practice. We follow ethical business practices and we seek to develop a culture of working together where co-workers trust and respect each other and good performance is recognized. In being a great place to work, we are proud to offer a range of experiences and opportunities that will help you to achieve your career and personal goals and enable you to live a healthy and balanced life. Read more on ********************

Corrections professionals who foster a humane and secure environment and ensure public safety by preparing individuals for successful reentry into our communities. * Accepting applications * Open & closing dates 04/21/2025 to 05/05/2025 * Salary $51,927 - $68,837 per year * Pay scale & grade GL 05 - 06 * Help Location * Honolulu, HI 1 vacancy * Remote job No * Telework eligible No * Travel Required Occasional travel - Travel may be required for training and/or work related issues. * Relocation expenses reimbursed No * Appointment type Permanent * Work schedule Full-time * Service Competitive * Promotion potential 06 * Job family (Series) * 0318 Secretary * Supervisory status No * Security clearance Other * Drug test Yes * Announcement number HON-2025-0020 * Control number 835572300 Help This job is open to * The public U.S. Citizens, Nationals or those who owe allegiance to the U.S. Clarification from the agency * THIS IS A DELEGATED EXAMINING ANNOUNCEMENT OPEN TO ALL U.S. CITIZENS. • Duty Location: FDC Honolulu, HI • Note: An 8.64% COLA will be added to the above salary. Help Duties Serves as a personal administrative assistant to the Captain and provides clerical services for the Lieutenants. Receives all incoming telephone calls directed to the Correctional Services Department. Handles routine inquiries from both staff and inmates, providing technical assistance and answering questions regarding the general nature of correctional services. Establishes and maintains files for reports and statistical data, as well as other administrative material. Composes routine correspondence for signature of the Captain and Lieutenants. Along with all other correctional institution employees, incumbent is charged with responsibility for maintaining security of the institution. The staff correctional responsibilities precede all others required by this position and are performed on a regular and recurring basis. Help Requirements Conditions of Employment * U.S. Citizenship is Required. * See Special Conditions of Employment Section. * Selective Service Requirement: ****************** Interagency Career Transition Assistance Plan (ICTAP) The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1)this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in this announcement; and 3) you are found well qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and rate equivalent to the Highly Qualified category using established category rating criteria. You must provide proof of eligibility with your application of ICTAP eligibility or a copy of your separation personnel action form. Additional information about ICTAP eligibility is at: Click Here The Career Transition Assistance Plan (CTAP) provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies. If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility; 2) you apply under the instructions in this announcement; and 3) you are found well qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and rate equivalent to the Highly Qualified category using established category rating criteria. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility is at: Click Here Qualifications To be considered for the position, you must meet the following qualification requirements: Education: GL-05: Successfully completed 4 years of education above the high school level in any field for which high school graduation or the equivalent is the normal prerequisite is creditable at the GL-05. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school. GL-06: As a general rule, education is not creditable above GL- 05 for most positions covered by this standard; however, graduate education may be credited in those few instances where the graduate education is directly related to the work of the position. OR Experience: GL-05 and GL-06: You must have at least one year of specialized experience equivalent in difficulty and complexity to the next lower grade level in federal service. To be creditable, this experience must have equipped the applicant with the particular qualifications to perform successfully the duties of the position, and must typically be in or related to the position to be filled. Some examples of this qualifying experience are: GL-05: * Experience preparing, receiving, reviewing and verifying documents. * Experience processing transactions and maintaining office records. * Experience locating and compiling data or information from files and other data sources. GL-06: * Experience receiving telephone calls and visitors, handling requests for information, processing incoming and outgoing materials such as correspondence, reports and memoranda. * Experience editing and composing letters and reports, transcribing notes, and reviewing correspondence. * Experience performing office automation duties using a personal computer, preparing a calendar, worksheets, typing a variety of documents such as letters, forms, schedules, meeting minutes, and maintaining computer files. * Experience scheduling and maintaining appointments, coordinating meetings and conferences, making travel arrangements, and performing time and attendance functions. OR Combination of Education and Experience: GL-05 only: Have a combination of education and experience. This experience must have equipped you with the qualifications to perform the major duties of this position as described above. Only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience. If applicable, credit will be given for paid and unpaid experience. To receive proper credit, you must show the actual time (such as the number of hours worked per week) spent in activities. Your eligibility for consideration will be based on your responses to the questions in the application. Education See Qualifications Section for education requirements, if applicable. ONLY if education is a requirement/substitution for specialized experience, applicant MUST upload legible transcripts as verification of educational requirement. Transcripts MUST be uploaded and electronically linked from USAJOBS at the time you apply and MUST include identifying information to include School Name, Student Name, Degree and Date Awarded (if applicable). All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education. For a list of schools that meet this criteria, Click Here. Foreign Education: For information regarding foreign education requirements, please see Foreign Diploma and Credit Recognition at the U.S. Department of Education website: Recognition of Foreign Qualifications. If you are selected for this position and qualified based on education (i.e. basic education requirement and/or substitution of education), you will be required to provide an OFFICIAL transcript prior to your first day on duty. Additional information This position IS included in the bargaining unit. In accordance with 5 U.S.C. 3307, a maximum entry age of 36 has been established for initial appointment to a position in a Bureau of Prisons institution. If you are above the maximum entry age and have prior federal law enforcement coverage, you MUST submit an SF-50 to verify prior coverage. Qualified Preference Eligible Veterans may be exempt from meeting the maximum age. Please refer to the Required Documents Section for the appropriate documentation to submit to validate veteran eligibility. Special Conditions of Employment Section: Appointment is subject to satisfactory completion of a pre-employment and panel interview, urinalysis, physical, and background investigation. All applicants are subject to, and must satisfactorily pass all screening requirements in relation to National Crime Information Center (NCIC) and credit check. All applicants not currently working in an institution will be required to complete a qualification inquiry regarding convictions of misdemeanor crimes of domestic violence in order to be authorized to carry a firearm. The Core Value Assessment (CVA) is an in-person assessment that must be facilitated at a Bureau of Prisons Human Resource Servicing office. On the day of the scheduled interview, a CVA will be administered. The applicant assessment must be completed within a 70 minute time period and a passing score of 68 must be obtained. Further employment consideration will not be extended if the applicant fails to complete the examination or fails to achieve a passing score. Note: The Core Value Assessment will not be administered to current BOP employees. Successful completion of the "Introduction to Correctional Techniques", three-week training course at Glynco, Georgia is required. Additional selections may be made if vacancies occur within the life of the certificate. Note: An 8.64% COLA will be added to the above salary. Read more * Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits. Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above. Your application will be evaluated and rated under DOJ's Category Rating and Selection Procedures. Based upon your self-reported responses to the assessment questions during the application process, your application will be placed into one of three categories: Best Qualified, Highly Qualified, or Qualified. Applications will be reviewed from the top quality category. Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed in this announcement. If you are found qualified for this job, your resume and supporting documentation will be compared to the responses you provided on the online assessment questionnaire. NOTE: Candidates within the top quality category and who are eligible for veterans preference will receive selection priority over non-veteran preference eligibles. If you are entitled to veterans preference, you should indicate the type of veterans preference you are claiming on your resume. Although veterans preference points are not assigned under the category rating procedures described under "How You Will Be Evaluated", veterans preference eligibles are listed ahead of non-veterans within each category for which they are qualified. In addition, qualified veterans with a compensable service-connected disability of 10% or more are placed at the top of the highest qualified category as defined by category rating procedures. What Competencies/Knowledge, Skills and Abilities are Required for this Position? The following Competencies/Knowledge, Skills and Abilities (KSA's) are required: GL-05 and GL-06: * Ability to communicate orally. * Ability to communicate in writing. * Ability to organize the workflow of clerical and administrative support functions. * Ability to work with data on a computer. You may preview questions for this vacancy. * Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits. Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. * Required Documents As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies. * Veterans' Preference Documentation: Veterans MUST provide a DD-214 demonstrating that they have been discharged or released from active duty under honorable conditions (i.e., the individual must have received either an honorable or general discharge). * If you are on active duty and expect to be discharged or released from active duty service within 120 days, you may submit a Certificate of Release or Discharge from Active Duty from the appropriate Branch Personnel Office containing the following information: (1) the military service dates including the expected discharge or release date; (2) and the character of service (must be an honorable or general discharge); and (3) any qualifying service/campaign/expeditionary medals. * SF-15: If you are a disabled veteran, a Purple Heart recipient, widow/widower of a veteran, the spouse of a disabled veteran or the parent of a disabled or deceased veteran, submit a completed Standard Form (SF) 15, "Application for 10-Point Veteran Preference"; all other required documentation identified on the SF-15, in addition to the veteran's DD-214 described above. A Department of Veterans Affairs letter must contain: the Veteran's Name and Combined Service-Connected Evaluation. For a copy of the most current SF-15, Click Here. * Failure to submit all required documents at the time of application will result in the loss of claimed preference eligibility. * Resume: showing relevant experience (cover letter optional). Experience that would not normally be part of the Federal employee's position is creditable when documented by satisfactory evidence (e.g., a memorandum from the manager, Human Resource Manager, SF-52, etc.) * To receive credit for experience contained in an application, the experience must be documented in month/year format (MM/YYYY), reflecting starting date and ending date and include the number of hours worked per week. Failure to follow this format may result in disqualification. * College transcript: which includes the School Name, Student Name, Degree and Date Awarded (if applicable). (Note: If you are selected for this position, official transcript(s) will be required prior to your first day). * SF-50: for proof of prior LEO coverage, if applicable. Failure to provide these documents could possibly result in removal from consideration for this vacancy. If uploading documentation, do not identify/save your documents utilizing a special character such as %, #, @, etc. Documentation should be identified/saved as VA Letter, DD214, or Transcripts. We cannot be held responsible for incompatible software, delays in mail service, applicant application errors, etc. If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating. * How to Apply You must apply through the online application system at **************** Follow the prompts to register, answer a few questions and submit all required documents. NOTE: Submission of a resume alone is not a complete application. This position may require the completion of additional forms and/or supplemental materials as described under the Required Documents section. Please carefully review the complete job announcement and the "How to Apply" instructions. Failure to provide the required information and/or materials will result in your application not being considered for employment. Claiming Veterans Preference? If yes, you MUST claim preference on-line during the application process and upload documentation to support preference claimed. Failure to claim Veterans Preference or provide supporting documentation may result in you not receiving appropriate consideration during the assessment process. Required supporting documentation must be electronically uploaded or transferred from USAJOBS (uploaded). All required supporting documentation MUST be received by the Consolidated Staffing Unit by 11:59 p.m., Eastern Standard Time, on the closing date of the vacancy announcement. Supporting documentation for announcements with an application limitation MUST be uploaded the same day you apply, as these positions may close earlier than stated in the announcement. Paper applications: If applying online is impossible, please contact the Consolidated Staffing Unit at the telephone number listed below, prior to the closing date of the announcement for the alternate application procedure. Contact for Assistance in Applying On-Line: DOJ, Federal Bureau of Prisons Consolidated Staffing Unit 346 Marine Forces Drive Grand Prairie, TX 75051 E-Mail: *********************************************** Phone: ************ Agency contact information CSU Phone ************ Email *********************************************** Address JUSTICE, BUREAU OF PRISONS Consolidated Staffing Unit 346 Marine Forces Drive Grand Prairie, Texas 75051 United States Next steps We will notify you of the outcome after each step of the application process has been completed. Applicants will be notified via e-mail, to the e-mail address registered in USAJOBS. The referral certificate or list of eligibles will then be issued to the selecting official for further consideration. The Human Resource Office may then contact you for an interview if they wish. We expect to make a final job offer within 80 days after the closing date of the announcement. Applicants referred on a certificate of eligibles may receive an Inquiry of Availability (OF-5 Form) via e-mail, mail or a telephone inquiry from the local Human Resource Department. Applicants MUST complete the OF-5 form and return it to the Human Resource Management Office or contact the Human Resource Department telephonically or via e-mail. Applicants MUST also telephone the Human Resource Department during norm

At MTM Transit, it is never just a ride, it's personal. We understand that our passengers deserve personalized attention and exceptional care and to us, every trip is important. We have exciting opportunities to join our growing team where your work has a direct impact on the communities we serve. Our company culture is one of innovation, collaboration, and growth. If you are passionate, driven, and ready to join a team where your work will directly transform and shape our industry, then we want to talk to you! What Will Your Job Look Like: The Administrative Assistant will work closely with the Program Manager or General Manager to provide clerical and administrative support. Duties may include phone calls (both outgoing and incoming calls), general clerical tasks, and data entry; handle numerous other customer requests, receptionist and administrative support. Location: 1100 Ward Ave Ste 835 Honolulu, HI 96814 What you'll do: * Provide comprehensive reception and phone coverage while maintaining a high level of professionalism * Forward incoming calls to the appropriate person/department * Attend to a variety of administrative details such as keeping informed of department activities * Report promptly any complaints or unusual circumstances that may arise to Management * Check fax machine regularly; deliver faxes to the appropriate person/department with special attention to urgent faxes * Ensure all staff and visitors are greeted in a pleasant and professional manner * Project a professional image of MTM * Use excellent customer service skills, establish and maintain effective working relationships with employees, agencies, participants, external partners, and the general public * Communicate professionally with all levels of management internally and externally * Regular attendance required for assigned shifts and as outlined by MTM's attendance policy * Adhere to all MTM established protocols and policies What you'll need: Experience, Education & Certifications: * High school diploma or G.E.D. * 2 years customer service experience * 1 year administrative experience in a professional environment Skills: * Must possess the ability to assess potential problems and make sound judgments around issues that may have an adverse effect on the business * Knowledge of Microsoft Word, Microsoft Excel and other Office Suite products * Ability to work well under pressure * Ability to work independently and also collaboratively with others to achieve defined goals * Excellent communication skills * Outstanding analytical and organizational skills, with attention to detail * Ability to maintain high level of confidentiality Even better if you have... * College degree, preferred * 1 year experience working with the ADA and/or elderly population, preferred What's in it for you: * Health and Life Insurance Plans * Dental and Vision Plans * 401(k) with a company match * Paid Time Off and Holiday Pay * Maternity/Paternity Leave * Casual Dress Environment * Tuition Reimbursement * MTM Perks Discount Program * Leadership Mentoring Opportunities Min Salary: $22/hr Max Salary: $22/hr This information reflects the base salary pay range for this job based on current national market data. Ranges may vary based on the job's location. We offer competitive pay that varies based on individual skills, experience, and other relevant factors. We encourage you to apply to positions that you are interested in and for which you believe you are qualified. To learn more, you are welcome to discuss this with us as you move through the selection process. Equal Opportunity Employer: MTM is an equal opportunity employer. MTM considers qualified candidates with a criminal history in a manner consistent with the requirements of applicable local, State, and Federal law. If you are in need of accommodations, please contact MTM's People & Culture. #MTMTransit

Provide administrative support for the Account Executives for day-to-day operations per Customer and S&K Sales Co. operating procedures and requirements. We're looking for a Sales Admin Assistant to join our Consumer Product Goods distribution business located in Kapolei, Hawaii. S&K Sales aspires to serve Hawaii by delivering to store shelves at the lowest possible cost. S&K Sales started in 1934 and had been in business for over 90 years. We're growing and now is an exciting time to join us! Essential Job Functions Perform price maintenance tasks, ensuring accurate product pricing across all platforms Self-motivated individual with well-developed organizational and time management skills Excellent communication between sales team, accounting, and customers Exceptional computer application skills Create and distribute Walmart PO Edit/Cut Report Send report daily to Walmart Account Executive Other duties as assigned Skills and Competency Requirements Reading comprehension in work related documents Active and effective listening and analytical skills Effective verbal and written communication skills Effective time management skills Ability to multi-task Social Perceptiveness and ability to relate to diverse group of co-workers and customers. Qualifications High School diploma or equivalent Must have at least 3 years' office experience Ideally 1+ years' experience in a sales admin role Proficient in Microsoft Office (Outlook, Word, and Excel)

Bowers + Kubota Consulting is a full-service architectural, engineering, planning, construction management, and project/program management firm that has been servicing the islands for more than forty years. Recognized as one of the Best Places to Work both nationally and in Hawai'i, we are dedicated to delivering successful projects of superior quality to our clients through teamwork and integrity. We are looking for an enthusiastic Administrative Assistant to join our award-winning Architecture team, recognized as a Top 300 U.S. Firm by Architectural Record. They will play a crucial role in providing technical and administrative support to project teams, ensuring efficient project coordination, and contributing to the overall success of our projects. This position assists the Project Manager/Team Leads with managing general admin for the overall project. In addition, their duties are to assist with preparation of fee proposals and possibly other administrative duties related to business and Architecture departmental development. JOB QUALIFICATIONS: Minimum High school diploma. Preferred Bachelor's degree in Business Administration, Project Management, or a related field or general and organizational training Minimum 3 - 5 years of administrative experience, preferably in the AEC industry Excellent communication skills over the phone and in person. Able to interact with internal and external customers Excellent verbal and written communication skills Knowledge of how to communicate in a multidisciplinary environment High proficiency in Microsoft Office Suites, especially Word and Excel with working knowledge of MS Projects helpful Knowledge of SharePoint & Deltek helpful Basic Plan Reading and familiarity with construction specifications (Project Manual) helpful Exceptional customer service skills in serving clients Detail-oriented, efficient, and exceptionally organized Self-starter with initiative, responsiveness, strong follow-through Creative, energetic and collaborative mindset is a must Being able to work in a fast-paced environment Ability to work with minimal supervision Ability to multi-task projects and tasks with the ability to prioritize and plan work activities efficiently with ability to meet deadlines Ability to manage information from multiple sources concurrently Ability to sit for extended periods of time while working on the computer and communicating with various customers via telephone Excellent hand-eye coordination is necessary for various pieces of equipment Ability to occasionally lift and/or move up to 10 pounds Ability to stand, walk, lift, reach, finger, or grasp, feel, talk, hear, and to do repetitive motion. Positive service-oriented attitude toward the firm, our employees, and the clients ESSENTIAL JOB FUNCTIONS: Assist in reviewing and providing response to Requests for Proposals, preparing fees and contracts. Facilitate requests for internal and external engineers and consultant proposals which may include emails, filing and inputting into fees calculation spreadsheets. Assist with generating financial and time projected/spent reports from Deltek, training will be provided. Solution oriented problem solver Manage correspondence, reports, documentation, general admin for overall project Answer project phone calls Set up, maintain, and closeout filing system and document logs either electronically or hard copy or both Audit Certified Payroll to ensure legal compliance Take and prepare meeting minutes as well as generate project weekly and month reports Process of monthly payment request Assist PMTLs as needed on project tasks Provide support and occasionally manage special projects in support of overall development and growth of the Architecture Department. Able to perform other duties when assigned by supervisor if needed DEPARTMENT: Architecture LOCATION: Waipahu, HI SALARY RANGE: $46,800 - 62,400 per year depending on experience Equal Opportunity Employer/Vets/Disabled 100% Employee Owned

Benefits: 401(k) matching Dental insurance Flexible schedule Free food & snacks Health insurance Opportunity for advancement Tuition assistance Vision insurance COMPANY DESCRIPTION HiHealthCare is a locally owned healthcare staffing agency, serving hospitals, homecare, correctional and medical facilities across the Hawaiian Islands. HiHealthCare is a division of The Hawaii Group, Hawaii's leading business process outsourcing firm. HiHealthCare operates the following 3 divisions: Hawaii Home Care dba HiHomeCare (home care), Cradles n' Crayons (pediatric home care), and Hawaii Nursing dba HiNursing (staffing). At HiHealthCare, we specialize in connecting healthcare professionals, nurses and caregivers with the medical facilities and home care positions in need of their expertise. We serve our clients with the same compassion we would share with our own families, but with the professionalism of medical practitioners. We strongly believe in working personally and directly with our patients and staff, connecting through core principles of integrity, transparency, and dedication. We are committed to the consistent delivery of quality, dependable service, and professionalism. Our goal is to provide the best health care services with a smile and dignity. POSITION SUMMARY We are seeking an Scheduling & Administrative Assistant to join our office team. This position is essential for maintaining agency standards in line with policies and procedures set by state and federal regulations. The specialist will ensure continuity of care for patients while supporting both agency policies and back-office operations. Reporting directly to the Operations Manager, the Scheduling & Administrative Assistant will also provide indirect support to HiHealthCare leadership and team. RESPONSIBILITIES · Greet and assist office visitors. · Track inventory, manage supply orders, and distribute supplies for both field staff and the office, while maintaining accurate records and monitoring stock levels. · Assist with field device inventory, including troubleshooting, performing routine maintenance, and ensuring proper documentation upon assignment and return. · Handle all incoming and outgoing faxes, including tracking those that require signatures. · Manage the general email inbox and main phone line, responding promptly to inquiries. · Sort and distribute incoming mail, assist with outgoing mail, and manage bulk letters and packages · Verify and review schedules to ensure accuracy of hours worked, EVV Verification, and compliance with client and staffing needs. · Maintain accurate records related to nursing staff and patient schedules, including absenteeism and adjustments. · Pull and compile reports as requested and assist with data entry. · Attend and contribute to weekly team meetings, preparing agendas and providing updates. · Assist in planning and executing company events, trainings, and activities, including remote onboarding and staff education. · Ensure HIPAA compliance. · Performs other duties as assigned COMPETENCIES Business Acumen: Understands business implications of decisions; Displays orientation to profitability; Aligns work with strategic goals Diversity: Shows respect and sensitivity for cultural differences; Promotes a harassment-free environment Ethics: Treats people with respect and dignity; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values Judgment: Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions Motivation: Demonstrates persistence and overcomes obstacles; Takes calculated risks to accomplish goals; Drive and energy to thrive in the healthcare industry Dependability: Keeps commitments; Commits to long hours of work when necessary to reach goals; Exceptional team player Initiative: Takes independent actions; Must champion the candidate experience; Innovative thinker QUALIFICATIONS · Experience: Healthcare industry experience preferred, especially in scheduling. · Education: High school diploma required; Associate's or Bachelor's in Healthcare Administration preferred. · Skills: Proficient in Adobe Acrobat and Microsoft Office Suite (Word, Excel, Teams, Outlook). Comfortable using various technology software and hardware, including EMR systems and other technologies. BENEFITS This is a full-time position that, with supervisor approval, qualifies for the following benefits: · Lunch Program (HiGroup Daily Grinds Program) · Gym/Fitness reimbursements · Parking or bus pass subsidy · Cell phone reimbursement · Support of continuing education · 12 paid holidays (including a day off for your birthday) · Paid Volunteer Time Off (VTO) · Paid Time Off (PTO) accural · Employee snacks and drinks · Opportunities for career advancement · 401K with 4% matching and profit sharing (after eligibility requirements are met) · Health Benefits (medical, drug, vision, dental) · Life Insurance · Supplemental Voluntary Benefits (ie. Life Insurance, Disability, Cancer Care, etc.) Compensación: $35,000.00 - $45,000.00 per year Somos un empleador con igualdad de oportunidades y todos los candidatos calificados recibirán consideración por el empleo sin distinción de raza, color, religión, sexo, origen nacional, estado de discapacidad, estado de veterano protegido o cualquier otra característica protegida por la ley.

Recruitment Number 24-229KS, Secretary IV, SR-18, Honolulu, O`ahu.Provides secretarial services to a manager, administrator or director of an organizational entity in the judicial branch of Hawaii's state government; may supervise and participate in performing highly complex clerical work.Education Requirement: Graduation from high school or equivalent. General Experience: Two and one-half (2-1/2) years of progressively responsible typing, stenographic and/or substantive clerical work experience which demonstrated knowledge of English grammar, spelling and arithmetic; knowledge of common office equipment; knowledge and understanding of computer word processing and software applications; the ability to read and understand oral and written instructions; the ability to speak and write simply and directly; and the ability to carry out procedures in clerical work systems and perform secretarial tasks. This experience includes, but is not limited to, several of the following: serving as telephone and walk-in receptionist; maintaining a system of files; making travel arrangements; composing correspondence; obtaining and presenting information from files; routing correspondence; reviewing outgoing correspondence for format, grammar, spelling and typography; maintaining a log of pending work; preparing and finalizing documents using computer word processing applications; preparing and finalizing charts, tables, graphs and other materials using computer software applications, etc. Specialized Experience: Two (2) years of progressively responsible typing, stenographic and/or substantive clerical work, which duties demonstrated possession of the ability to perform secretarial duties including, but not limited to the following: 1) providing personal assistance to an administrator or executive by attending to the administrative details of an office; 2) having an overall awareness of the activities and administrative framework of a program/organization; and 3) ability to exercise sound judgment. Selective Certification Requirement - Typing: Some positions shall be restricted to applicants who possess the minimum education and experience requirements and/or skill requirement of typing at a rate of 40 net words per minute. The applicant's proficiency may be evaluated by the appointing authority. Failure to meet the proficiency requirements may result in suspension of the applicant's eligibility. The Judiciary's Human Resources Department reserves the rights to test an applicant when there is evidence that the applicant does not meet the proficiency requirements for the class for which the applicant applied. Substitutions Allowed: Any combination of work experience as described above and/or education which clearly demonstrates the applicant's possession of knowledge, skills and abilities comparable in quality and quantity may be accepted as satisfying a portion or all of the minimum qualification requirements. Substitution of Education for Experience: 1. Partial completion of a substantially full-time equivalent clerical, stenographic or secretarial curriculum at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office equipment may be substituted on a month-to-month basis up to a maximum of one (1) year of the General Experience. 2. Successful completion of a substantially full-time equivalent clerical, stenographic or secretarial curriculum leading to a degree or diploma at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office equipment may be substituted for one and one-half (1-1/2) years of the General Experience. 3. Education from an accredited university or college in a baccalaureate program may be substituted for on the basis of fifteen (15) semester hours for six (6) months of experience, up to a maximum of two and one-half (2-1/2) years of the General Experience. 4. Graduation from an accredited university or college with a Bachelor's degree may be substituted for all of the General Experience and one (1) year of Specialized Experience. Any additional information may be attached to your online application, submitted by email to *****************************, or mailed to the following address: Hawai`i State Judiciary, Human Resources Department, 426 Queen Street, First Floor, Honolulu, Hawai`i 96813. Education: If you are using education as a substitute for experience, you must submit a copy of your transcript(s) or diploma(s) at the time of application. If you are selected for a position, we will request an official transcript (not a copy) at a later date. The official transcript must indicate completion of the training and/or the awarding of the appropriate degree.

Who Are We? As Canada's leading e-commerce delivery provider, UniUni is committed to growing a sustainable business for the communities it serves and enriching employee experience to propelling influential expansion in North America. With a people-driven mindset, UniUni was born in 2019 to ensure every industry loves e-commerce shipments. Why UniUni? We care about our people. At UniUni, we support our employees by valuing both lateral moves and vertical promotions. We know you are not only seeking a job but a career to pursue. A rewarding career at UniUni means doing what you love, we build up your skills. We encourage passionate, motivated people to be part of our success story in making one of Canada's best courier companies even better by applying online today. We are seeking a morning shift operation assistant that will be working in a morning shift from 6 am to 3 pm local time. Requirements Responsibilities Supports the Operations Manager in team development and works with staff at other levels to ensure an efficient workflow and smooth communication to achieve the team's success Follows standard operating procedures established by management Receives, inspects, handles, and stocks inbound products Receives returns, counts and confirms quantities, determines the condition and completes paperwork Assigns delivery tasks to delivery drivers according to the volume of goods in the warehouse Shares knowledge with other branches and headquarters on effective practices, competitive intelligence, business opportunities and needs Interacts with customers and suppliers, answer questions, and resolving issues Tracks and reporting on operational performance Maintains policy and procedure documents Optimizes operational processes and procedures for maximum efficiency while maintaining quality standards Assists with the implementation of new processes and procedures Qualifications Must obtain a valid US work visa Fluent in English; Mandarin is an asset Bachelor's degree required Ability to analyze and improve operational processes Strong people management and organizational skills Excellent communication skills, both written and verbal Strong problem-solving and time management skills Benefits 401(k) Dental insurance Health insurance Paid time off Parental leave Tuition reimbursement Vision insurance

Join our RNDC Hawaii Team! Republic National Distributing Company (RNDC) is a family-owned business with roots extending before Prohibition that has evolved into one of the nation's largest wine and spirits wholesalers. Our success is grounded in our core values of Family, Service, Accountability, Honesty, and Professionalism. We offer a vibrant, inclusive culture and workplace experience for individuals who want a career that makes them feel accomplished and engaged. RNDC values the health and well-being of our associates, inside and outside the office, offering dynamic health and wellness benefits that supply exceptional care and value. RNDC is geared toward growing our footprint and our people. Join our team of energetic professionals who believe in many happy hours and are experts in our craft. Summary RNDC is looking for talented and energetic Administrative Assistant to join our growing General Administration team. The Administrative Assistant will provide administrative support to a manager or group of managers to facilitate the efficient use of time and resources. In this role, you will * Provides a variety of secretarial, clerical, and administrative duties.? * Answers telephone and e-mail communications as requested, takes diction, or composes routine correspondence for department personnel and files and maintains correspondence and other information.? * Assists in duties to plan meetings, company dinners, and other Company-related functions.? * Prepares reports, performs special projects, or may develop materials as assigned.? * Other duties and responsibilities may be assigned.? What you bring to RNDC One year certificate from college or technical school; three to six months related experience and/or training; or equivalent combination of education and experience; ability to work overtime. The employee must occasionally lift and/or move up to 10 pounds.? Specific vision abilities required by this job include close vision, distance vision, color vision and ability to adjust focus.? * Requires advanced knowledge of Microsoft Office Suite software (such as Outlook, Word, Excel, Power Point, etc.) or the aptitude to learn.? * Requires the ability to operate all office equipment.? What's in it for you * 401(k) with company matching * Medical, dental and vision benefits* * Generous paid time off program - work your way up to 5 weeks of PTO a year with the ability to carryover unused PTO * Paid volunteer time * Paid parental leave * Paid caregiver leave * Fertility benefits * Paid training * Company paid life insurance, short-term disability, and company-paid holidays * Associate resource groups, and diversity, equity, and inclusion programs available for all associates * Participation in these programs are subject to applicable wait periods and all plan and program terms and eligibility COVID-19 considerations: We follow CDC Guidelines and have a fun and safe environment for our teams. Bonus if you bring * Bachelor's degree * Previous experience in the Wine and Spirits industry * WSET certifications Republic National Distributing Company and National Distributing Company are Equal Opportunity/Affirmative Action employers. It is our policy not to discriminate against any Employee or Applicant. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, status as a protected veteran, among other things, or status as a qualified individual with disability. This policy of nondiscrimination in employment includes but is not limited to: recruitment, hiring, placement, promotion, transfer, employment advertising or solicitations, compensation, layoff or termination of employment. RNDC is committed to providing reasonable accommodation to people with disabilities throughout the job application and interview process, to the point of undue hardship. If you require an accommodation during the application or interview process, please email applicantaccommodation@rndc-usa.com. Nearest Major Market: Honolulu Nearest Secondary Market: Hawaii

PuroClean, a leader in emergency property restoration services, helps families and businesses take care of water, fire, mold, biohazard, and other types of property damage. We are a local, growing, family-owned company looking for reliable and friendly individuals who have a desire to help others. Why PuroClean? Location: Pearl City Industrial (near Sam's Club) Competitive pay - $14-16/hr, depending on experience Medical/dental/vision insurance Paid time off - vacation, holiday, personal Bonus opportunities available Consistent schedule: Full time (Monday-Friday, 8am-5pm) Pay frequency - weekly Responsibilities: Answer phones Provide great customer service over the phone Follow up with customers and vendors Assist with scheduling and coordination Prepare and format reports Written/verbal communication Data entry and make photo copies General office duties Administrative projects and support, as needed Qualifications: Experience: minimum of 1 year of office experience Type at least 40 wpm Proficient at Microsoft Office (Word, Excel, Outlook) Good computer skills Reliable transportation to our office in Pearl City Industrial (near Sam's Club) Willing to work some nights and weekends answering phones Ideal Qualities: Passion to serve customers and make a difference Excellent organizational skills and detail-oriented Proven track record of managing multiple priorities with time-sensitive deadlines Friendly and empathetic Skilled in taking initiative and problem-solving Effective communication skills - verbal and written Ability to work under minimal supervision Thrives in fast paced environments Knowledge of office administration, work process/flows, clerical work, use of office equipment Compensation: $15.00 - $20.00 per hour “We Build Careers” - Steve White, President and COO With over 300 locations across North America and Canada, PuroClean is leading the industry in emergency property restoration services, by helping families and businesses overcome the devastating setbacks caused by water, fire, mold, biohazard, and other conditions resulting in property damage. We operate with a ‘servant-based leadership' mindset and seek to create an environment where our team members can grow both professionally and spiritually through serving our customers, communities, and each other. Culture is very important to us. We want to make sure that we are the right fit for YOU! Apply today and join our Winning TEAM. “We are One Team, All In, Following The PuroClean Way in the spirit of Servant Leadership” This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to PuroClean Corporate.

Title: Admin & Fiscal Support Spec 0078796 Hiring Unit: SCH OF LAW, LIBRARY, LIBRARY Band: A Salary :salary schedules and placement information Full Time/Part Time: Full-time Month: 11-month Temporary/Permanent: Permanent Duties and Responsibilities 1.*Provides professional administrative, fiscal, and personnel support, assistance, and coordination for the Law Library. 2.*Assists the senior Library staff with collecting program data, reviewing/analyzing the administrative and operational issues, preparing reports, correspondences, other pertinent documents and identifying areas of concern. 3.*Defines and develops new, or revises current departmental policies/procedures/systems related to security and emergency management for the Law Library. 4.*Prepares, coordinates, and executes personnel related documents such as faculty promotion, tenure, sabbatical & other documents ensuring propriety & compliance with applicable laws, policies, procedures, rules & regulations. 5.*Assists with procedures and hiring of Law Library personnel. 6.*Prepares, coordinates, and executes fiscal related documents such as requisitions, purchase orders, RFQ's, travel and other documents ensuring propriety & compliance with applicable laws, policies, procedures, rules & regulations. 7.*Clears vendors for Law Library projects ensuring propriety & compliance with UH Procurement policies and procedures. 8.*Under the Director's supervision manages building and facilities matters to ensure day-to-day operations run smoothly and interfaces with the UH Work Coordination Center. 9.*Assists the Director with the planning and coordination of daily events, meetings, training sessions, etc., including preparation and execution of memorandums, reports, agendas, meeting minutes, notices, manuals, etc., and maintains the Law Library's calendar. 10.Greets visitors and arranges appointments on behalf of the Library Director. 11.*Plans, coordinates and/or manages Law Library's information flow including serving as the initial intake point for face-to-face, written, email, and/or telephone requests and manages mail services. 12.*Develops, maintains, and updates a database and/or spreadsheet or other applicable software program used to increase the efficiency of the Director's office, designs filing systems and generates applicable reports. 13.*Maintains library Inventory of supplies and furniture and procures library and staff supplies by consulting appropriate vendor catalogs and other resources. 14.*Supports Law Library Faculty in creating, maintaining, and updating systems for online course materials. 15.Post information lo class websites, acquires materials for course reserves, finalizes exams, and maintains student files. 16.*Maintains and updates the content of Law Library Faculty's web pages, biographies, catalog materials, and scholarship. 17.Other duties as assigned. * Denotes Essential Functions Minimum Qualifications 1.Possession of a baccalaureate degree in Business Administration, Education, Social Science, Communication, or related field and 1 year of progressively responsible professional experience with responsibilities for program or office administration; or any equivalent combination of education and/or professional work experience that substantially meets the required education, knowledge, skills and abilities indicated. 2.Functional knowledge of principles, practices and techniques in the area of program or office administration demonstrated by knowledge, understanding and ability to apply concepts, terminology. 3.Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with program or office administration management. 4.Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of program or office administration. 5.Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations. 6.Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals. 7.Demonstrated ability to operate a personal computer, apply word processing software, spreadsheet and presentation software. Desirable Qualifications 1.Knowledge of UH and RCUH Policies and Procedures. 2.Demonstrated ability to use database software as well as familiarity working with online forms and systems. 3.Prior work experience in an institution of higher education, preferably a Law School. To Apply: Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents. Applicant must submit the following: (1) Cover letter to the Selection Committee indicating interest in the position and how the minimum and desirable qualifications of the position are met; (2) Resume; (3) Names and contact information (telephone number and email addresses) of at least three professional references; and, (4) Official transcript(s) showing degree and coursework to date appropriate to the position (copies of official transcripts are acceptable; however, original official transcripts will be required at the time of hire.) Late and/or incomplete applications will not be considered. All documentation become the property of the school. Note: If you have not applied for a position before using NeoGov, you will need to create an account after clicking on the "APPLY" button. Inquiries: Vicki Szymczak, ***************** EEO, Clery Act, ADA The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: ******************************************** Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks. In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: ***************************************************** or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office. In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status. Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: *********************************************************

Are you passionate about transforming healthcare and making a positive impact? Join us at Easterseals Hawaii as an Administrative Assistant/Direct Support Worker in our Adult Home & Community-Based Services Program. This role plays a pivotal part in providing both administrative and direct support to program participants, ensuring an efficient, thorough, and compassionate experience. As an Administrative Assistant/Direct Support Worker, you will collaborate closely with our team to support the Adult Home & Community-Based Services Program. Your duties will include administrative tasks like assisting with reports, data collection, and general office duties. Additionally, you will promote the individual growth of program participants in a safe and positive learning environment (either in a program, community, or home-based setting) with a focus on increasing the participant's options, opportunities, and community integration with daily life in support of our mission to make a positive difference. Our skilled staff will provide you with the training you need to feel comfortable and confident in all aspects of the role. CORE RESPONSIBILITIES & ESSENTIAL JOB FUNCTIONS Administrative Assistant (50%) * Provides general administrative/project support for the Home and Community Based Services (HCBS) - Adult Services Program Manager and staff. * Compiles and maintains records and forms for all participants, including drafting and distributing correspondence, coordinating incoming and outgoing mail, and managing the storage and destruction of records. * Inputs and maintains participants' information in the Program and Department of Health-Developmental Disabilities Division (DOH-DDD) databases, and compiles and prepares information for all reporting periods. * Provides information and assistance to callers and visitors, attends and takes minutes for meetings, and creates and modifies forms for program operations/events. * Maintains office and program supplies and equipment, including scheduling repairs, ordering supplies, and conducting an annual inventory. * Serves as Petty Cash Fund Custodian as outlined by ESH and prepares and submits invoices and requests for payment forms. * Attends, participates in, and collaborates in organization as well as department meetings, training, volunteer (and practicum) programs, and events. * Assists with other department duties as outlined by the manager, and helps maintain a clean, hygienic, and safe, environment, reporting any safety concerns to the Program Manager. Direct Support Worker (50%) * Support participants to achieve the highest level of independence possible in pursuit of their definition of a "good life." * Provide input on and implement the participant's Individual Plan in program, community or home environment * Follow organizational guidelines to promote the participant's health and safety. * Monitor, respond to and report issues of concern to the Case Coordinator or Program Manager the same day they occur * Provide personal care and assist with daily living activities (toileting, dressing, wheelchair transfers, feeding, etc.) as needed, while respecting the participant's privacy and confidentiality. * Accurately complete all participant-related data and documentation by the assigned deadline via a web-based platform. * Accurately complete time cards daily, leave requests, required credentialing documents, work related training and other required paperwork by the assigned deadline via the Family of Company's (FoC) web-based platforms. * Attend and participate in department meetings and trainings as required. QUALIFICATIONS Minimum Education, Experience & Training Equivalent to: * Must be at least 18 years of age. * High School diploma or GED required. * Minimum one (1) year experience in administration. * Associate's degree from an accredited college or university preferred Knowledge & Skills: * Sensitivity to working with an ethnically, linguistically, culturally, and economically diverse population. * A commitment to the values of the organization while demonstrating good judgment, flexibility, patience and discretion when dealing with confidential and sensitive matters, including maintaining HIPAA requirements. * Aptness to communicate effectively verbally and in writing; American Sign Language or bilingual ability preferred. * Propensity to appropriately interpret and implement policies, procedures, and regulations of ESH; training provided. * Knowledgeable and skilled in computer/Microsoft processing software and excel. Must be able to use an iPhone or work cell phone if applicable. * Work in an exciting, fast paced high energy environment while effectively multitasking and managing day-to-day responsibilities without supervision. * Excellent verbal and writing communication skills; frequent proofreading and checking documents for accuracy. Physical Requirements: * Must be able to communicate effectively within the work environment, read and write using the primary language within the workplace. * Frequent bending, reaching, squatting, kneeling, twisting to observe, assess, and interact with participants. * Provide assistance during wheelchair transfer when applicable and ability to use Hoyer lift. * Frequent driving to and from office, community and participants home. * Ability to stand or sit for extended periods of time, stand for up to 6-8 hours a day. * Utilize computer, cell phone (iPhone), desk phone, scanner/printer for effective communication. * Occasional lifting, carrying, and loading/unloading materials up to and including 50 lbs. * Visual and auditory ability to work with participants, staff and others in the workplace continuously. * Frequent speaking and listening (50%) to participants, staff, and other professionals in meetings and on the phone. * Frequent exposure to disability disorders in clients; occasional emergency situation; occasional exposure to trauma; constant participant contact and decision making; constant concentration required when working with participants. * Aptness to physically implement behavior management strategies including responding to physically aggressive behavior. CONDITIONS OF EMPLOYMENT * Ability to obtain and maintain criminal record clearance through the Department of Justice (DOJ). The People & Performance Department must analyze DOJ/FBI live scan reports in accordance with applicable Federal, State, and Local laws, as well as fitness for the position. * Ability to travel to multiple work sites and client homes; reliable transportation needed. * Must have a valid Hawaii Driver's License with insurance, proof of current vehicle registration, safety check and maintain a clean driving record. * Must pass health screenings, obtain vaccinations and clear TB testing based on company policies. * Ability to obtain and maintain clearance through the Office of Inspector General. * Ability to obtain and maintain current First Aid and CPR certification. * Must attend any required training. Time Type: Full time Compensation: $19.00 to $22.00 The statements contained in this job description reflect general details as necessary to describe the principal functions of this job. It should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas as deemed fit for the organization. Easterseals Hawaii is an equal opportunity employer.