Administrative assistant jobs in Flagstaff, AZ

Our client, is looking to hire an Administrative Assistant to join their team in Phoenix, Arizona. This is an initial 4-month contract hybrid position. As their Administrative Assistant, you will play a key role in ensuring smooth day-to-day operations by managing scheduling, scanning medical documentation, coordinating calendars, and delivering empathetic service while maintaining strict confidentiality and compliance with privacy policies. Contract: 4-months (possibility of extension) Schedule: Hybrid Responsibilities: Provide administrative support to nursing staff and report directly to the department manager Assist with appointment scheduling and day-to-day coordination for clinical teams Scan, upload, and organize documents and medical records with accuracy and confidentiality Deliver exceptional and empathetic service to colleagues while maintaining compliance with privacy policies (HIPAA) Proactively coordinate and manage multiple calendars, including booking meetings on behalf of medical personnel Manage incoming phone calls and emails; prioritize urgent matters and respond/acknowledge as needed on behalf of staff Ensure organized workflows and support operational efficiency across the department Qualifications: High level of integrity and strict adherence to confidential information handling Excellent communication skills, both written and verbal Strong interpersonal and collaboration skills; dependable team player Proficient in Microsoft Outlook, Word, PowerPoint, DocuSign, and Excel Ability to operate with professionalism, empathy, and attention to detail in a healthcare environment

Are you a proactive, high-performing Executive Assistant looking for your next long-term home? If you thrive in a fast-paced environment, love being the right hand to an executive, and enjoy wearing many hats to help drive success, this could be your next home! Come be part of a premier specialty subcontractor known for an outstanding company culture, amazing benefits and a reputation that speaks for itself! Govig - Your #1 full-service recruiting firm, your access to the best opportunities available, is seeking an Executive Assistant for the largest commercial subcontractor in the Southwest. About the company. Founded in 1984, our client is a specialized contractor with operations across 7 western states known for quality workmanship, exceptional performance, and unparalleled client satisfaction. As an Employee Stock Ownership Plan (ESOP) company, our client has built their reputation over several decades on providing outstanding solutions and the highest quality work on every project. About the position. The Executive Assistant will serve as a key point of contact, both internally and externally, and will play a critical role in ensuring the executive's time is optimized, priorities are managed, and key initiatives are executed with precision. This role requires strong judgment, discretion, and the ability to thrive in a fast-paced environment. Responsibilities will include, but are not limited to: Serve as a trusted partner, maintaining confidentiality and professionalism in all situations Manage the VP's calendar, including scheduling meetings, site visits, travel arrangements, and time blocks. Coordinate and schedule recurring one-on-one meetings with team members to foster communication and feedback. Prioritize appointments based on urgency and relevance. Record approved direct report vacation time on the VP's calendar for visibility. Maintain consistent daily communication with the VP to review priorities and address urgent matters. Draft, review, and manage executive correspondence including emails, reports, and memos. Monitor incoming communications and flag critical messages requiring the VP's immediate attention. Organize and coordinate internal and external meetings, ensuring all materials and agendas are prepared in advance. Arrange catering for meetings and events, considering dietary preferences and requirements. Record detailed meeting minutes and track follow-up items to ensure completion by designated deadlines. Assist in monitoring project timelines, deliverables, budgets, and key milestones. Prepare routine status updates and executive-level reports highlighting progress, concerns, and next steps. Support data collection and analysis to aid executive decision-making. Assist in tracking departmental budgets and maintaining accurate financial records. Collect and organize credit card receipts for monthly reconciliation. What you need. To be a hero in this organization, the Executive Assistant will have: 3-5 years of experience in administrative support, ideally supporting senior executives Excellent written and verbal communication Time management & organization Attention to detail Strong problem-solving abilities Tech-savvy - proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint), Google Workspace, and scheduling software Have we sparked your interest? Ignite your career and apply today for a confidential conversation!

Provide senior-level administrative support directly to the Vice Presidents and/or Senior Vice Presidents. May also provide administrative support for additional assigned departments, as needed. Essential Duties and Responsibilities: Reconcile and verify the accuracy of vendor invoices, receipts, and credit card statements. Function as department liaison and first point of contact. Maintain executives' calendars by preparing agendas and scheduling meetings, conferences, teleconferences, and travel/itineraries. Maintain executives' contacts and send bulk communications to contacts as needed. Communicate with vendors and assist in the coordination of all department-specific events. Take notes in meetings to ensure accurate information is recorded for the executive team. Follow up on any action items assigned to individuals. Create and/or write routine reports and correspondence. Back-up other team members, as needed. Perform other related duties, as assigned. Minimum Qualifications (Education, Experience, Skills): Minimum of 3-4 years of experience as an administrative professional in a warehouse and corporate setting, preferably with VP-level and above. Must type a minimum of 60 words per minute. Must be highly proficient in Microsoft Word, Excel, PowerPoint, and Outlook. Strong written, verbal, and interpersonal communication skills, including electronic media and e-mail. Ability to read, edit, and interpret complex documents, both electronically and in hard copy, to create a clear audit trail. Ability to work independently on assigned tasks, as well as to accept direction on given assignments. Ability to multitask effectively and deal with frequent changes, delays, or unexpected events. Manage time well, meet deadlines, and prioritize multiple tasks. High attention to detail and accuracy. Demonstrate a high level of professionalism and relate comfortably to people in all levels of the organization. Maintain high-level confidentiality at all times by having the ability to identify and hold sensitive, financial, proprietary, and/or attorney-client privileged information in strict confidence. Must be able to quickly acquire a thorough knowledge of policies and procedures and understand the mission, vision, and culture of the organization. Ability to pass a background check and drug screen, where applicable for the position. Reasonable Accommodation Statement: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Job Title: Executive Assistant Company: PuroAir At PuroAir, our mission is to make clean, healthy indoor air accessible to everyone, everywhere. Since launching in 2021, our products are providing breathable air in over 300,000 homes, classrooms, and offices and we're just getting started. We're one of the fastest-growing brands in the country, and while we're proud of our progress, we know that our team is the key to what's next. We're looking for a highly organized, proactive Executive Assistant based in Phoenix, AZ to support our leadership team. This is a unique opportunity to work closely with company executives, help drive operational efficiency, and contribute meaningfully to a mission-driven business that's scaling fast. The role will start as a part-time position at 20 hours per week, with the potential to grow into a full-time role at 40 hours per week. What You'll Do: Manage executive calendars, meetings, and email inboxes Coordinate logistics, prepare materials, and ensure meetings run smoothly Assist with light office management tasks such as ordering supplies and maintaining a tidy workspace Run local errands and take care of light upkeep (e.g., watering plants, taking out trash) Welcome and assist office guests when needed Support with a range of administrative and personal assistant tasks as they arise What You'll Need: Must be based in or near Phoenix, AZ and able to work on-site at least 1x per week. Prior experience as an executive or administrative assistant preferred Excellent organizational skills and high attention to detail Ability to multitask and handle shifting priorities with ease Comfortable taking initiative and working independently Trustworthy, discreet, and able to handle sensitive information Friendly, approachable, and professional demeanor

We're Hiring: Executive Assistant Scottsdale, AZ Are you the kind of person who thrives behind the scenes-keeping schedules tight, communications clear, and executives looking sharp? We're looking for a reliable, detail-driven Executive Assistant to support our senior executive. This role is all about making things run smoothly. You'll manage calendars, prep for meetings, handle emails, and create polished documents that help our executives show up informed and ready to lead. 🔹 What You'll Do • Coordinate calendars and schedule meetings • Prepare materials and briefing documents for executive meetings • Respond to emails and document requests on behalf of executives • Draft clean, professional slides, notes, and communications 🔹 What You need to Bring Bachelor's degree or equivalent experience Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) Strong organizational skills and attention to detail Ability to manage multiple priorities and follow through Excellent written and verbal communication Strong work Ethic 🔹 What We Offer -We're dedicated to being an employer people are proud to work for. Competitive Salary, based upon experience Health care coverage Matching 401(k) Profit sharing Paid vacation and holidays We value professionalism, punctuality, and work ethic. If you take pride in showing up prepared for work, we'd love to connect. 📍 To help cut down the stress of a long commute, we're prioritizing local candidates. Applicants must live within 20 minutes of our office near the 101 and Shea in Scottsdale

About the Company: Controlled Environments Company (CEC) is a single source supplier and solutions provider to customers operating in critically clean and controlled environments. Established in 1996, the company supports some of the world's largest multinational manufacturers across the microelectronics, semiconductor, pharmaceutical, life science, and medical device industries. Job Summary: We are looking for a highly capable Warehouse & Customer Support Administrator, to work on a busy customer site. The successful candidate will play a critical role in maintaining service levels, coordinating customer enquiries and orders, communicating effectively with internal and external stakeholders to solve day-to-day business problems, and maximise business opportunities for both CEC and the end-customer. Key Responsibilities: Develop good business relationships with new and existing customers. Deal with customer enquiries by phone, email, and in person. Support the delivery of customer service excellence at every opportunity. Liaise effectively with internal and external team members to complete tasks, solve problems, quickly turnaround customer orders, and distribute information. Perform various actions such as order entry, order management, stock reporting, data input, on a variety of computerized inventory management systems. Compile, analyze, and manage the communication of various reports to customers Support regular inventory management requests and cycle counting activities. Assist with managing stock levels across multiple warehouses ensuring correct inventory mix to support picking activities. Track and coordinate shipments (incoming deliveries & customer enquiries) to ensure parts are delivered to the right location at the right time. Manage lead times and communicate effectively with customers and internal stakeholders. Process delivery dockets, GRNs, and other warehouse documents to ensure they are scanned and saved on our ERP system. Coordinate with team on production orders and special orders requiring kitting, assembly, or other additional works. Recognise, document, and escalate issues or trends that could impact customer service levels, stock accuracy, process efficiency, following appropriate communication and escalation channels where required. Develop an understanding of our product offering, the applications for parts held within the warehouse, and the intricacies of the customers operating environment. Required Skills & Experience Experience working in a similar role and/or industry. Passion for delivering first class customer service to customers. Ability to identify customer needs and ensure customer satisfaction with every enquiry. Good time management skills. Strong communication, organisational and administration skills. Ability to prioritize, multitask, and operate in a busy working environment. Flexible and Pro-active attitude. Ability to identify problems before they arise and the initiative to come up with solutions. Proficient working with Microsoft Office programs (Outlook, Word, PowerPoint, Excel). Experience using computerised inventory management software e.g. ERP, WMS, etc. Prior use of SAP, WMS, Maximo, highly beneficial. Prior experience working with spare parts / machine parts / automotive parts / technical products, a distinct advantage.

The Project Assistant is responsible for scheduling meetings, recording decisions and breaking projects into manageable tasks. Creates and updates workflows, analyzes risks, and prepares documentation. Monitors project progress, addresses issues, and coordinate quality controls. Provides support for project managers to ensure that projects meet milestones and deadlines. Duties/Responsibilities: Help the project manager in administrative duties and processes. Create and update workflows. Retrieve necessary information (e.g. user/client's requirements and relevant case studies) Track RFI's and submittals. Schedule meetings and ensure record descriptions (e.g. assigned tasks and next steps) Communicate all project changes / updates with the project team Create timelines, milestones and deliverables to contribute to effective project planning. Following up on the progress of action items and other tasks and reporting to the project manager. Supporting team members in completing their tasks to ensure they meet milestones. Updating and organizing project files, such as meeting minutes and progress reports. Using project management software to maintain charter and process flow. Assisting in risk mitigation, identification, tracking, management, and resolution. Schedule meetings, conference calls and project related events with team members. Observing the team's performance and providing detailed updates to the project manager. Conducting research and gathering data to support projects initiates and encourages good decision-making practices. Facilitating communication among team members and liaising with the project manager. Providing administrative support to the project manager when necessary. Seeking opportunities for process improvements and making recommendations. Writing and distributing project-related messages, such as memos and status updates. Collaborating with cross-functional teams that include a diverse range of personalities and skills. Perform other duties assigned Qualifications: High school diploma or equivalent required; Associate's degree in office administration or related field preferred. 1-2 years of administrative and clerical experience required. Ability to work independently Basic understanding of project management tools and techniques Experience with Microsoft office Ability to thrive in fast paced environment Ability to work well with others in a support role Ability to keep project updates on schedule Excellent written and oral communication skills Excellent multitasking skills Attention to detail Strong organizational skills Team spirit Strong follow-through

About Us Clayco is a full-service, turnkey real estate development, master planning, architecture, engineering, and construction firm that safely delivers clients across North America the highest quality solutions on time, on budget, and above and beyond expectations. With $7.6 billion in revenue for 2024, Clayco specializes in the "art and science of building," providing fast track, efficient solutions for industrial, commercial, institutional, and residential related building projects. The Role We Want You For The Administrative Assistant plays a key role in supporting Clayco's Operations team and senior leadership. This individual will deliver high-level administrative support, ensure smooth daily operations, and act as a communication hub across departments and regional offices. This role is ideal for someone who thrives in a fast-paced environment, is highly organized, detail-oriented, and capable of managing multiple priorities with professionalism and discretion. The Specifics of the Role Provide daily administrative support to Operations executives and internal team members. Manage calendars, coordinate meetings, prepare agendas, and maintain conference room schedules. Draft, edit, and proofread correspondence, reports, and presentations. Maintain organized and accurate electronic filing systems, data entry, and document archives. Assist with contract execution, invoice processing, and departmental documentation. Handle sensitive and confidential information with absolute discretion. Serve as a key liaison between departments, regional offices, and external partners. Triage and prioritize incoming requests, calls, emails, and inquiries. Coordinate business travel, accommodations, itineraries, and transportation. Support cross-functional communication to ensure timely follow-up and operational alignment. Assist in planning internal meetings, events, and company activities, including invitations, catering, and logistics. Support marketing, proposal development, and light PR/communications needs as required. Oversee general office organization and supplies to maintain a streamlined, efficient workspace. Manage archiving, scanning, and electronic document systems to ensure accessibility and accuracy. Requirements Self-starter with a solutions-driven mindset. Highly organized with strong time-management abilities. Comfortable managing multiple priorities with a sense of urgency. Strong attention to detail and commitment to delivering high-quality work. Excellent verbal and written communication skills. Positive, collaborative team player who embraces change and challenges. Comfortable learning and adopting new software and systems. Previous administrative, office coordination, or executive support experience. Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint Some Things You Should Know Our clients and projects are nationwide No other builder can offer the collaborative design-build approach that Clayco does. We work on creative, complex, award-winning, high-profile jobs. The pace is fast! Why Clayco? 2025 Best Places to Work - St. Louis Business Journal, Los Angeles Business Journal, and Phoenix Business Journal. 2025 ENR Midwest - Midwest Contractor (#1). 2025 ENR Top 100 Design-Build Firms - Design-Build Contractor (Top 5). 2025 ENR Top 100 Green Contractors - Green Contractor (Top 3). 2025 ENR Top 25 Data Center Builders - Data Center Contractor (Top 3). Benefits Discretionary Annual Bonus: Subject to company and individual performance. Comprehensive Benefits Package Including: Medical, dental and vision plans, 401k, generous PTO and paid company holidays, employee assistance program, flexible spending accounts, life insurance, disability coverage, learning & development programs and more! Compensation The salary range for this position considers a wide range of factors in making compensation decisions including but not limited to: Education, qualifications, skills, training, experience, certifications, internal equity, and location. Compensation decisions are dependent on the facts and circumstances of each case.

Details: Job Title: Executive Assistant / Personal Assistant Location: Scottsdale, AZ 85255, with some travel to the East Valley, West Valley, and periodically Tucson and Las VegasHours: Approximately 40 hours per week, with flexibility for occasional evening and weekend meetings Pay: $40-$45 per hour DOEParking: Free in lot Type: Direct HireBenefits: Health, Dental, Vision, 401(k) with employer match, PTO, and reimbursement for work-related travel Start Date: Early November, with flexibility for an earlier start if preferred Job SummaryJoin a growing interventional radiology practice as an Executive Assistant / Personal Assistant supporting the CEO and President. This role is perfect for someone who is organized, proactive, and thrives in a fast-paced environment across multiple clinical sites, hospital, and cities. You'll play a key role in keeping physician executives focused, prepared, and efficient-while working in a collaborative and professional team environment. Responsibilities Provide direct support to two physician executives Manage and optimize complex schedules across multiple sites and cities (some travel required) Coordinate calendars (Outlook, Teams, TigerConnect, hospital platforms) Schedule and prepare meetings, travel, and events (including agendas & follow-up) Act as liaison with hospital administrators, staff, and external partners Provide professional and occasional personal support (appointments, reservations, errands) Assist with light financial tasks (payments, reimbursements, vendor coordination) Support additional physician partners and new staff onboarding Qualifications 3+ years of experience as an Executive Assistant or high-level administrative role Strong organizational, multitasking, and communication skills Proficiency in Microsoft Office (Outlook, Word, Excel, Teams) Ability to anticipate needs and work independently Professional presence, discretion, and flexibility Valid driver's license and reliable transportation Background check required

Responsibilities Are you a highly organized, intuitive, and dependable professional who thrives in a fast-paced environment where no two days are the same? Do you take pride in being the steady hand behind a successful executive, balancing both professional priorities and personal responsibilities with discretion, initiative, and grace? We are looking for an experienced Executive & Personal Assistant to support a busy CEO who manages a demanding schedule involving travel, philanthropic leadership, and family commitments. In this pivotal role, you'll manage everything from calendar coordination and financial reporting to domestic and international travel arrangements and personal task management. You will also support the CEO and his wife in their ongoing service to Catholic charities and nonprofit boards. If you are detail-driven, solutions-focused, and comfortable operating with a high degree of confidentiality, we invite you to apply. Key Job Duties Prepare and deliver daily reports summarizing completed activities and upcoming tasks Actively manage the CEO's calendar and proactively resolve scheduling conflicts or present options to facilitate decision-making Provide support for the CEO's personal finances including donations, bill payments, check deposits at the local bank, errands, and phone communications Perform all administrative duties necessary to maintain the CEO and Executive Assistant office environment Work annually with accountants and investment entities to gather tax preparation materials and assist with information required for audits Arrange complex domestic and international travel for both personal and business purposes, including 3 to 5 international and 20 domestic trips annually Maintain familiarity with travel policies and vendor relationships, including use of AMEX Centurion services for premium travel coordination Job Duties Screen calls and respond to letters and emails on the CEO's behalf Coordinate conference calls, Teams meetings, and Executive Leadership Team meetings Prepare monthly personal expenses and revenue reports, travel reports, and related financial summaries Maintain files for correspondence, records, and personal matters, ensuring all confidential documents are handled with discretion Assist with reconciliation of corporate and personal credit card statements and monitor charges for accuracy and alignment with budgets Qualifications / Education Must be highly motivated, detail-oriented, and comfortable stepping outside defined job responsibilities as needed Team player with a collaborative spirit and willingness to assist across various levels of the organization Professional appearance and demeanor required Must have reliable personal transportation and a valid driver's license Availability to support the CEO and his wife with occasional evening or weekend communications or responsibilities Bachelor's degree preferred, or equivalent combination of education and relevant experience Skills Discreet and trustworthy with sound judgment in handling sensitive and confidential matters Proficient in Microsoft Word, Excel, Outlook, and PowerPoint Exceptional written and verbal communication skills, including notetaking and follow-up Strong problem-solving and prioritization abilities in dynamic environments Calm and composed under pressure with a high degree of emotional intelligence Able to work independently while managing multiple priorities efficiently Strong organizational and time management skills Able to evaluate processes and recommend improvements or alternative solutions Strong interpersonal skills and ability to maintain cooperative working relationships across internal teams and with external business associates Insight Investments, Corp. is an Equal Employment Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender, age, sexual orientation, gender identity, disability, veteran status, or any other protected classification. Division Insight Investments Not ready to apply? Connect with us for general consideration and updates on future opportunities.

Corporate Profile: Acquisition Professionals (AP) LLC is a trusted strategic partner and solutions-based company that combines years of deep knowledge-based expertise, agile program management, and customized learning solutions, AP provides cradle-to-grave acquisition services and acquisition training; administrative support services; Information Technology Support Services and program and financial management. We leverage technology, tools, and industry best practices through our experienced personnel to create cross-functional results and navigate the complex and high-risk areas for our clients' projects and programs. Job Summary: Performs a full range of standard and nonstandard administrative and secretarial duties in support of an office. Overall tasks to be performed in each area include (Accomplish other noncritical clerical work as requested). Provides administrative support, performing a combination of various clerical and administrative duties requiring overall knowledge of systems, policies, and procedures.. Responsibilities: Maintain the staff reception office area, greet visitors, and direct them to the appropriate government staff personnel. Receive and respond to calls from customers, government personnel at all levels, and the general public regarding requests for information, building services, and other services, including Freedom of Information Act document gathering. Shall schedule appointments, arrange interviews and meetings, and communicate meeting details, including times, participants, and locations, as directed by management or staff. Requires proficiency in Microsoft Window based computer operating systems and Microsoft Office programs to include Word, Excel, Access, and Outlook email system, as well as scanners, printers and copiers. Requires accurate spelling, typing and attention to detail and shall have ability to compile and organize reports. Shall design, organizes and maintain filing system. Maintain access to various databases in order to compile and provide information to government personnel. Collect and disseminate Government Owned Vehicle mileage and maintenance information on a monthly basis or as required to include auditing monthly vehicle operation reports. Education/Certifications: High School diploma and two (2) years of experience. Minimum Requirements: Advanced knowledge and proficiency in Microsoft Office products, including Word, Access, intermediate Excel, and PowerPoint. Excellent communication skills (both written and verbal) with the ability to prepare and make group/executive presentations Excellent presentation skills Strong analytical skills Ability to conduct online research Resourcefulness, initiative, and skill to function in a fast-paced environment Attention to detail in goal/task accomplishment with minimal supervision Professionalism and the ability to interact effectively with others Ability to meet planned and unscheduled deadlines in a timely manner All contract personnel will be required to undergo a background suitability clearance prior to reporting to work and maintain this suitability clearance Ability to work independently. Must dress in casual business attire and required to act in a professional manner at all times Qualifications: 2 years of experience Corporate Summary: Acquisition Professionals (AP) LLC is an Economically Disadvantaged, Women owned 8 (A) small business. We are located at the Metro Park Office Complex in Alexandria, Virginia. We offer a competitive salary and compensation benefits package, including medical, dental, vision, disability, matching 401k, tax free transit subsidy, paid federal government holidays and paid time off. AP is committed to creating an environment of work life balance.

The City of Phoenix Housing Department's mission is to create, promote and sustain diversified and affordable housing opportunities while encouraging resident stability and economic independence. To fulfill the mission, the City of Phoenix Housing Department owns approximately 3,500 public and affordable housing units and manages more than 5,200 housing choice vouchers, providing homes to 25,000+ persons. It also offers to finance for-profit and nonprofit partners to help create additional affordable housing opportunities. Housing Supportive Services is hiring a Secretary II to provide skilled administrative support including answering phones, greeting visitors, preparing and proofreading documents, managing meeting room calendars, and maintaining filing and tracking systems. This role requires strong communication and organizational skills, proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, and Teams), and the ability to work independently with minimal supervision. The position requires availability until 6:00 PM and occasional evening or weekend hours. The Secretary II must also be a flexible team player, willing to assist with other duties as assigned to support the overall success of the program. This position will be funded through MARCH 2026 with a possibility to be made regular in a future budget cycle. The temporary position will have benefits but will not earn city retirement credits or participate financially into the city's retirement program. If the successful candidate is a current City employee, all benefits will still be applicable, and the employee will still contribute to their pension. Temporary positions are not covered under civil service rules, and thus employment is considered "at-will", and employees may be separated at any time. IDEAL CANDIDATE * Ability to work until 6 p.m. and occasionally work evening hours and weekends. * Ability to multitask in a fast-paced environment. * Ability to maintain confidentiality. * Demonstrates excellent written and verbal communication skills. * Understand the responsibility of objective and detailed record keeping while maintaining confidentiality. SALARY Pay Range: $17.30 - $25.56 per hour. Hiring Range: $17.30 - $21.02 per hour. Pay Range Explanation: * Pay range is the entire compensation range for the position classification. * Hiring range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity. Internal Only: Please understand that this is pay grade 330. If selected, your salary offer will be based on the applicable promotion or demotion worksheet in accordance with the City Pay Ordinance. * Promotions occur when the last two digits of the pay grade increase. * Demotions occur when the last two digits of the pay grade decrease. * Lateral transfers occur when there is no change to the last two digits of the pay grade. * When there is a change in the first digit of the pay grade, there may also be a change to your classification or unit. Your job classification can be found in eCHRIS > Personal Details under your name, located in the top left section of the page. The pay grade and classification/unit of your current position may be found by looking up your job title on the page. BENEFITS A comprehensive benefits package is offered which includes: * Traditional pension with employer and employee contributions, click here for more details: Pension Information * 401(a) and 457 plans with employer contributions * Choice of generous medical HMO, PPO, or HSA/HDHP plans * Medical enrollment includes a monthly $150 City contribution to a Post-Employment Health Plan * Wellness incentive of up to $720 annually * Dental, vision, and life insurance options * Employer paid long-term disability * Free Bus/light rail pass * Tuition reimbursement program up to $6,500 per year * Paid time off includes 13.5 paid holidays, 12 vacation days, and 15 sick days and personal leave days * Paid Parental Leave for eligible employees up to 480 hours (12 weeks) of paid leave for the birth, adoption, or foster care placement of a child during a 12-month period * Federal Student Loan Forgiveness offered through Savi For more details, visit: Unit 003 Benefits MINIMUM QUALIFICATIONS * Two years of secretarial experience, * Including training in office productivity software and the use of modern office equipment. * Other combinations of experience and education which meet the minimum requirements may be substituted. * All finalists for positions are subject to a criminal background check applicable to the department or position. * Some positions require the use of personal or City vehicles on City business. Individuals must be physically capable of operating the vehicles safely, possess a valid driver's license and have an acceptable driving record. Use of a personal vehicle for City business will be prohibited if the employee is not authorized to drive a City vehicle or if the employee does not have personal insurance coverage. * For information regarding pre-screening and driving positions, click here. * The City job description can be found here. PREFERRED QUALIFICATIONS The minimum qualifications listed above, plus: * Experience communicating in English and Spanish in a professional setting. * Experience with frontline reception. * Experience in scheduling, booking rooms, and maintaining calendars. * Experience keeping inventory and ordering office supplies * Proficiency using Microsoft Office functions in Word, Excel, and PowerPoint. RECRUITMENT DATES Recruitment closes December 22, 2025. All materials must be received by 11:59 p.m. on this date. This is a position-based recruitment and will not result in any ongoing eligibility list. This recruitment and any selection processes resulting from this recruitment may be used to fill other related vacancies within the organization now or in the near future. HOW TO APPLY Apply online by completing the required information and attaching, as one document, your cover letter and resume. Please include your experience as it relates to the qualifications stated above. Only the highest qualified may be posted to the eligible to hire list. The results of the resume screening process will be sent to your primary email address. WE ARE HERE TO HELP * Job interviews may be held by video or audio conference. * If you are in need of computer resources, click here for free options. * Arizona at Work has frequent classes to help with resume writing, interviewing skills, and general career guidance. Click here for more information. * Explore other Employment Opportunities with the City of Phoenix. * Subscribe to receive e-mail notifications about new employment opportunities. * If you require assistance at any stage of the application process due to an accessibility issue, please contact the Human Resources Department by phone at ************** or by text at **************. You may also fill out and submit a Reasonable Accommodation Request Form. REFERENCE Secretary II, JC:00320, ID# 59977, 12/12/25, USM, MR, Benefits:003 Building the Phoenix of tomorrow. #DoWorkThatMakesPhoenixWork City of Phoenix is an equal opportunity employer. AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply.

We're looking for driven and detail-oriented Administrative Assistant Interns to join our sales Business Support team within Mortgage Banking. In this role, you'll be a key partner in the mortgage process, providing critical support to sales leadership and ensuring smooth day-to-day operations. This internship offers hands-on experience in a fast-paced, client-focused environment where you'll strengthen your organizational and communication skills, collaborate with passionate professionals, and share ideas that help us innovate and elevate the client experience. About the Role Assist sales leadership in mortgage banking with a variety of administrative tasks that keep daily operations running smoothly. Handle essential duties such as taking notes, managing projects, and scheduling meetings to support team efficiency. Create presentation materials that reflect and amplify Rocket's culture and values. Gather and analyze performance metrics and reporting to help mortgage banking teams make informed decisions. Build and strengthen interpersonal sales skills through direct collaboration with team members and leadership. Contribute fresh ideas to improve processes and enhance overall business efficiency. About You Proficient in Microsoft Office Suite (especially Excel and PowerPoint). Excellent verbal and written communication skills Strong organizational and time management abilities. Ability to thrive in a fast-paced environment. Self-motivated with a competitive spirit and a passion for learning. What you'll get Our team members fuel our strategy, innovation and growth, so we ensure the health and well-being of not just you, but your family, too! We go above and beyond to give you the support you need on an individual level and offer all sorts of ways to help you live your best life. We are proud to offer eligible team members perks and health benefits that will help you have peace of mind. Simply put: We've got your back. Check out our full list of Benefits and Perks. About us Rocket Mortgage was founded in 1985. Today, we're a Detroit-based, publicly traded company with a mission to Help Everyone Home. At Rocket Mortgage, we believe that home is more than the house you live in. Our wide variety of home loan options, tools and resources empower our clients to achieve their homeownership dreams. We're known as experts in the mortgage industry, but we're also innovators - we strive to create the best experiences for our clients from beginning to end. And we're not your typical employer. We're insistently different in how we look at the world and are committed to an inclusive workplace where every voice is heard. Apply today to join a team that offers career growth, amazing benefits and the chance to work with leading industry professionals. This job description is an outline of the primary responsibilities of this position and may be modified at the discretion of the company at any time. Decisions related to employment are not based on race, color, religion, national origin, sex, physical or mental disability, sexual orientation, gender identity or expression, age, military or veteran status or any other characteristic protected by state or federal law. The company provides reasonable accommodations to qualified individuals with disabilities in accordance with applicable state and federal laws. Applicants requiring reasonable accommodations in completing the application and/or participating in the application process should contact a member of the Human Resources team, at ************************** .

Important: After applying check your inbox or spam folder for next steps. A Data Entry Clerk, is responsible for inputting data and making changes to existing data figures in digital databases. Their duties include inputting data from paper documents into digital spreadsheets, updating order statuses for customers and double-checking their work to make sure they inputted data correctly.

Requirements Job Requirements and Experience Minimum education and experience requirements: High School diploma and one (1) year experience. Desired education and experience requirements: Two (2) years' experience. Advanced knowledge and proficiency in Microsoft Office products, including Word, Access, intermediate Excel, and PowerPoint. Excellent communication skills (both written and verbal) with the ability to prepare and make group/executive presentations Excellent presentation skills Strong analytical skills Ability to conduct online research Resourcefulness, initiative and skill to function in a fast-paced environment Attention to detail in goal/task accomplishment with minimal supervision Professionalism and the ability to interact effectively with others Ability to meet planned and unscheduled deadlines in a timely manner All contract personnel will be required to undergo a background suitability clearance (HSPD-12) by DHS Office of Professional Responsibility, prior to report to work and maintain this suitability clearance All personnel shall be able to work independently. Adequate supervision shall be provided by the contractor to ensure successful performance under this contract. All contract employees shall dress in casual business attire and will be required to act in a professional manner at all times. ADA Requirements Operate a PC and phone in an office environment. Work in a primarily sedentary position. Perform some bending, light lifting, and carrying of equipment may be required. Any additional office equipment that is required by the position. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected Veteran status. About the Department of Homeland Security (DHS) / Management (MGMT) / Federal Protective Service (FPS) The mission of the Department of Homeland Security (DHS) / Management (MGMT) / Federal Protective Service (FPS) is to protect America and uphold public safety. To fulfill this mission, criminal activities are identified, and vulnerabilities are eliminated that pose a threat to various infrastructure. By protecting critical national infrastructure, DHS/MGMT/FPS mitigates the risks associated with terrorist acts, criminal acts, and man-made disasters. The Federal Protective Service is the sector specific agency tasked with securing the government facility sector through a variety of law enforcement and security services. About Grey Street Consulting, LLC Grey Street is a small, federal contracting firm. Founded in 2015, Grey Street has already established itself as a leading small business provider of federal human resources (HR) services. Grey Street provides staff augmentation support to numerous federal agencies including but not limited to the U.S. Departments of Transportation (DOT), Health and Human Services (HHS), Energy (DOE), Labor (DOL), and Homeland Security (DHS) just to name a few. Our approach to the delivery of professional services is rooted in our deep subject matter expertise and supported by our ability to effectively manage our client's needs and expectations while delivering measurable results. Grey Street offers a robust benefit package which includes comprehensive medical, dental, and 401k with a guaranteed match!! To learn more about Grey Street click here: **********************************

Job Description Type: Full Time Overtime Exempt: No (SCA) Reports To: ARMADA HQ Security Clearance Required: Public Trust Level *********************CONTINGENT UPON AWARD********************** Duties & Responsibilities: Manage multiple executive calendars (District and Area Commanders), schedule meetings, and prepare meeting materials and minutes. Provide reception and front-office support-greeting visitors, answering phones and emails, and routing inquiries to appropriate personnel. Compose correspondence, draft and edit official letters, memoranda, and reports using Microsoft Word, Excel, and Outlook. Maintain personnel files, time and attendance records, and prepare daily attendance reports using GovTA. Create, organize, and maintain electronic and hard-copy filing systems, including records related to budgets, personnel actions, and operational reports. Support the Protective Security Officer (PSO) program by entering inspection data, prohibited-item reports, and case-control numbers into government system. Collect and compile Government-Owned Vehicle mileage and maintenance reports; maintain monthly fleet logs. Assist with post inspections, training file updates, and tracking audits, covert testing, and supply inventories. Coordinate mail processing, courier shipments, and procurement of office supplies. Maintain shared drives and data folders for committee memos and other operational documents. Support management in preparing reports, maintain databases, and assist in the preparation of security-related contract documentation. Other duties as assigned Knowledge, Skills, and Abilities (KSAs): Prior knowledge of federal office procedures highly preferred. Advanced knowledge and proficiency in Microsoft Word & Access. Intermediate knowledge and proficiency in Microsoft Excel and PowerPoint. Excellent communication skills (both written and verbal) with the ability to prepare and make group/executive presentations. Ability to create travel plans, schedule meetings, manage executive calendars, and other general clerical duties. Minimum/General Experience: 2+ years of secretarial/administrative support experience Minimum Education: High School Diploma, or equivalent Disclaimer: The above information has been designed to indicate the general nature and level of work to be performed. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of the contractor assigned to this position. Applying: If you feel you have the knowledge, skills and abilities for this position visit our careers page at ****************** Special Notes: Relocation is not available for these jobs. ARMADA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. ARMADA complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Must be able to successfully pass a background check, and pre-employment drug testing. Job offers are contingent upon results of background check and drug testing.

Job Description Love making the numbers add up? We're hiring an Accounting Administrative Assistant to join our Law Firm, offering a supportive culture and real growth potential. GURSTEL LAW FIRM, P.C. - ACCOUNTING ADMINISTRATIVE ASSISTANT JOB SUMMARY as the Accounting Administrative Assistant, you will be responsible for performing a variety of tasks including, but not limited to: Logging all incoming Checks daily Documenting files Printing/Reviewing consumer letters Scanning, photocopying, collating, and faxing Depositing checks Reconciliation Compiling information and reports for management All other duties as assigned QUALIFICATIONS AND SKILLS High School diploma or equivalent GED required Prior administrative support experience preferred Must be an individual who is able to work both independently and in a team environment. Competency in Microsoft applications including Word, Excel, and Outlook Experience with basic office hardware a must (scanners, fax machine, copiers, etc.) 50+ words-per-minute typing Must be a quick learner with good written and problem-solving skills. A dependable work ethic and commitment to providing quality service is an absolute. Ability to analyze financial data and prepare financial reports, statements, and projections Have a high level of attention to detail Ability to work with high level of confidentiality Ability to multitask and work under deadlines Willingness to work a flexible schedule Ability to stand, sit, or walk for extended periods of time Be able to bend, lift, or carry up to 20 pounds COMPETENCIES Accountability (25%) Computer Skills (15%) Decision Making (20%) Ethics (20%) Teamwork (20%) COMPENSATION AND BENEFITS Medical, Dental, Vision, STD, LTD, Life, 401k, and Profit Sharing. PTO/ Paid Holidays/ Paid Life TRAVEL - This position requires up to 0% travel. Travel excludes local commute. GET TO KNOW US Gurstel Law Firm, P.C. is a multi-state litigation law firm representing creditors in all aspects of the legal collection process. The Firm is headquartered in Golden Valley, Minnesota with offices in Arizona, California, Iowa, Nebraska, Nevada, Utah, and Wisconsin. Its practice is focused on the development of attorneys' litigation skills, strategies and industry knowledge. CULTURE At Gurstel, we operate on our Core Values of Doing Right, Achieving Results, and Maintaining our Integrity. We champion diversity and are a very fast-paced, enthusiastic group of people! Success is celebrated and we are looking for people who share those same values with the drive to exceed expectations and think outside the box! Our culture is what makes our Firm a fun and rewarding place to work. No Recruiters or Staffing Agencies

Come build your future at our award-winning company with this exciting 3-month paid internship! Gain hands-on experience, work alongside industry professionals, and develop real-world skills in a dynamic and innovative environment while making a positive impact in our community. * Paid internship - earn while you learn! * Mentorship & professional development opportunities * A fun, collaborative, and creative work culture This is your chance to kickstart your career and make a meaningful impact. Don't miss out-apply today! Credit Union West has been named a 'Top Company to Work for in Arizona' for the 13th year in a row (2013-2025)! This prestigious award announced by Best Companies is earned by achieving stellar marks in a comprehensive workplace survey, where employees are asked to rate and share feedback including culture, leadership and overall satisfaction. Internship Dates: 01/05/2026 - 03/31/2026 20 hours per week for 3 months Must be 18+ years old $15.15 per hour POSITION SUMMARY We are seeking a motivated and enthusiastic intern to join our Administration team. This internship offers a valuable opportunity to develop skills, gain real-world experience, and contribute to the secure and efficient operations of administration at a growing credit union. They will be responsible for performing a range of clerical and administrative tasks to support business operations, serve as a Corporate Center Lobby Receptionist, and support a professional environment by delivering a service excellence attitude that builds trust and loyalty to inspire our members, employees, and communities to achieve their financial goals and enhance their quality of life. ESSENTIAL FUNCTIONS & ADDITIONAL RESPONSIBILITIES * Administrative Support - Performs a range of clerical and administrative tasks to support daily operations. Duties such as but not limited to filing, typing, copying, binding, scanning, faxing, record keeping, appointment scheduling, mail distribution, event planning, business correspondence, screening administration phone calls, greeting office guests, etc. • Receptionist - Serves as Corporate Center Lobby Receptionist. Receives and screens all visitors, takes appropriate action to ensure that the visitor is efficiently handled and directed to the proper party. Receives and screens all incoming deliveries, takes appropriate action to ensure that the package or packages are promptly and accurately distributed to the proper party. Receives and screens telephone calls. Answers routine questions or directs them to appropriate personnel. Records and relays messages as needed. Maintains lobby security by following procedures, monitoring logbook, and issuing visitor badges. • Business Communications and Relationships - Supports a professional environment and attitude that promotes the organization's mission statement and core values. Promotes and supports a cooperative and collaborative environment. Displays a positive professional image of the credit union. Maintains professional business relationships with members, officials, vendors, service providers and other business professionals. Ensures that all communications, either written or verbal, are well-organized and effective. Acknowledges and resolves, when possible, requests, questions, complaints, and problems received. Keeps management informed of possible concerning activities and significant problems. Attends and participates in business meetings, events, or functions as required. • Perform other duties as assigned. PROGRAM AND STRUCTURE * Orientation - All interns will participate in an orientation session, which will cover the Credit Union's history, values, policies and work expectations. Interns will be introduced to their department and team members. • Mentorship - Each intern will be paired with a mentor or supervisor who will guide them through the internship, providing support, feedback and career development advice. • Projects and Tasks - Interns will be assigned specific projects, tasks, and responsibilities based on business needs and when possible, aligned with their academic studies and career goals. QUALIFICATIONS & REQUIREMENTS EDUCATION: High school diploma. EXPERIENCE: Able to communicate effectively and tactfully with employees both orally and in writing. Demonstrate critical thinking and being self-reliant to better analyze and solve problems. SKILLS & COMPETENCIES * Live the mission, vision, and core values of the credit union. • Able to communicate effectively and tactfully with employees and members both orally and in writing. • Exceptional leadership skills: ability to motivate, influence, and engage direct and indirect reports and peers with a significant level of diplomacy and trust. • Excellent judgment and creative problem-solving skills including negotiation and conflict resolution skills. • Energetic, forward-thinking, and creative in businesssolutions with high ethicalstandards and trustworthiness. • Act as a change agent who can collaborate with diverse interests and adapt to internal, market or regulatory-driven changes.• Proven, high-level experience of decision-making within the discipline and authority of the role. • Use of advanced logic to make highly complex judgments with a material impact at the organizational level. • Work as a team member and possess positive influencing skills to bring others to new thinking and mindset. • Present a professional, courteous image when interacting with members, co-workers, the Board of Directors, management, business partners, and the community to build strong collaborative business relationships. • Maintain working knowledge of Microsoft Office, SharePoint, and collaborative tools (Teams and Zoom). • Thorough knowledge and understanding of organization's Employee Handbook and policies. • Must comply with the Bank Secrecy Act in addition to other Federal laws, including but not limited to U.S. Patriot Act, Office of Foreign Assets & Control, Anti-Money Laundering, Right to Financial Privacy Act, and the Bank Bribery Act.

Base Compensation: Starts: $17.00 Respond to Vendor Calls, fill in as back-up, greet and assist guests Answer phones, return voice mail messages and direct calls Respond to emails, schedule, and prepare office meetings, and assist with training. Clerical work (copy, scan, file, etc.), conduct INTAKE Interview with potential clients Follow up on client calls Back-up as needed for DSP Other projects as assigned by the manager