Administrative assistant jobs in Florida

About Us: American Integrity Insurance (NYSE: AII) is a leading provider of homeowners insurance, proudly serving over 400,000 policyholders across the Southeast. Comprised of more than 300 insurance professionals, most of whom work in our Tampa-area headquarters, and exclusively represented by more than 2,500 independent agents, we offer sound and comprehensive property and dwelling insurance to families throughout Florida, Georgia, and South Carolina. Our organization derives its Strength From IntegrityTM, and we are proud to have been recognized as a Top Place to Work in Tampa by the Tampa Bay Times and a Best Place to Work in Insurance by Business Insurance Magazine for the past twelve years. We have also rated among the Top Workplaces in the USA by USA Today for the past five years. A Day in the Life: Who knew Insurance could be this fun? From company picnics to charity events, no one can ever say American Integrity Insurance doesn't understand the importance of having fun, helping others, or giving back. Our company culture is priceless, and it's built around our six core values: Integrity, Commitment, Teamwork, Humility, Passion, and Fun. As a team working to provide home insurance solutions to our policyholders, together we aim to achieve greater heights each day and celebrate each other's accomplishments along the way. It is our mission to continue providing reliable, customer-centric homeowners insurance and paying claims in a timely manner when our customers suffer a loss - and to do so with Integrity. Learn more about American Integrity Insurance and our job opportunities at ************************ Complete a broad variety of administrative tasks for the EVP of Sales and Marketing including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings. Plan, coordinate, and ensure the executives' schedules are followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the executives' time and offices. Plan and manage logistics for agent trips and events. Research, prioritize, and follow up on incoming issues and concerns addressed to the executives, including those of a sensitive or confidential nature. Determine appropriate course of action, referral, or response. Provide a bridge for smooth communication between the executives' offices and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff. Work closely and effectively with the executives to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense for the issues taking place in the environment and keeping them updated. Provide leadership to build relationships crucial to the success of the organization, and manage a variety of special projects, some of which may have organizational impact. Successfully complete critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks. Prioritize conflicting needs; handle matters expeditiously and proactively; and follows through on projects to successful completion, often with deadline pressures. Education: High School Diploma minimum requirement; Bachelor's degree or equivalent education experience preferred. Experience: Minimum of five (5) years of experience supporting executives (VP and above). Skills: Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail. Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, and external partners. Expert level written and verbal communication skills. Demonstrated proactive approaches to problem-solving with strong decision-making. Must possess strong business-savvy skills in being able to prepare PowerPoint presentations for agents and external parties.

A Bear Lakes membership is a well-deserved reward. Whether your passion is golf, tennis, socializing, or All the above, you'll fit right into our active lifestyle. Members enjoy two world-class Jack Nicklaus Signature courses, six immaculate Har-Tru tennis courts, a junior Olympic-sized pool, and a calendar full of social and culinary events. Our contemporary 22,000-square-foot clubhouse with a panoramic view of the Lakes Course is ideal for relaxing and engaging in conversation.. Role Description Provide comprehensive administrative and operational support to the COO/GM, including managing schedules, correspondence, meetings, and various other support tasks to ensure the communication objectives are completed. Act as a liaison between the COO/GM and other club staff, members, and external parties. Administrative Support: Managing schedules, calendars, and appointments for the COO/GM. Communication: Handling incoming and outgoing communications, including phone calls, emails, and correspondence. Meeting Coordination: Planning and coordinating meetings, preparing agendas, and taking and distributing minutes. Record Management: Maintaining organized filing systems, minutes, and records. Member Relations: Assisting with member inquiries, requests, and complaints. Travel Arrangements: Organizing and scheduling travel for the COO/GM. Confidentiality: Handling sensitive information with discretion and maintaining confidentiality. Qualifications Excellent communication and interpersonal skills. Strong organizational and time management skills. Proficiency in Microsoft Office Suite and other relevant software. Ability to multitask and prioritize workload. Experience in administrative support roles, preferably in a club or hospitality setting. Bachelor's Degree, preferably in Business Administration or a related field, plus 4-7 years of experience and/or training or equivalent combination of education and experience. Please forward resumes and intro letters to **************************

A high-net-worth founder in Miami Beach is seeking a polished, proactive Personal Assistant/Executive Assistant to run the day-to-day of a dynamic household and support a fast-growing company in an exciting lifestyle-focused industry. This role is ideal for someone who thrives in a fast-paced environment, anticipates needs before they arise, and takes full ownership of both personal and professional support. This is a confidential search. Key Responsibilities Personal Support & Household Management Oversee daily operations of the household and maintain a smooth, organized environment Manage vendors and service providers, schedule repairs, and ensure projects are completed on time Coordinate home staff, maintenance appointments, deliveries, and ongoing upkeep Run errands including shopping, returns, gift purchasing, and wardrobe coordination Maintain household inventory, manage supplies, and track recurring orders Assist with travel coordination, including packing, itineraries, and reservations Plan and support personal events, dinners, gatherings, and family logistics Executive Assistant Support Manage the founder's calendar, meetings, and day-to-day scheduling Prioritize email communication and help streamline inbox flow Support company initiatives through research, light project coordination, and follow-ups Assist with travel for business events, conferences, and company activities Prepare materials, meeting notes, and coordinate with internal team members Handle confidential information with discretion at all times Ideal Candidate Profile Experience supporting founders, executives, HNW families, or luxury households Highly organized with strong attention to detail and follow-through Comfortable managing a home with moving parts, vendors, and deadlines Strong communicator with a polished, professional presence Solutions-focused, resourceful, and comfortable wearing multiple hats Comfortable working in a dynamic, entrepreneurial environment Proactive mindset with the ability to anticipate needs and stay two steps ahead Tech savvy and familiar with modern productivity tools

JET 1 is a leading full-service company specializing in aircraft sales, charter services, and management. Established in Naples, FL, JET 1 serves a global clientele with its exceptional commitment to quality and customer satisfaction. The company is dedicated to delivering unparalleled aviation solutions tailored to meet the needs of its diverse customer base. With a team of skilled professionals, JET 1 strives to provide an exceptional experience in the dynamic field of private aviation. Role Description This is a full-time, on-site role for an Executive Administrative Assistant located in Naples, FL. The Executive Administrative Assistant will handle day-to-day administrative support tasks, including managing schedules, organizing correspondence, preparing reports, and ensuring efficient operations for executive leadership. Additional responsibilities include maintaining professional communication with clients and stakeholders, coordinating meetings and travel arrangements, and supporting clerical and operational activities as needed. Qualifications Strong Administrative Assistance and Executive Administrative Assistance skills to support daily operations efficiently Proficiency in handling clerical tasks with accuracy and attention to detail Excellent Phone Etiquette and professional Communication abilities Ability to work independently, manage multiple tasks, and prioritize effectively Proficiency in Microsoft Office Suite and relevant office software Previous experience in administrative or executive support roles is preferred High School Diploma required, Associate's or Bachelor's degree in a relevant field is a plus

Role Description We are seeking a reliable, detail-oriented Administrative Assistant to support our day-to-day operations and ensure the office runs smoothly. The ideal candidate is highly organized, proactive, and comfortable handling a mix of administrative tasks, communication support, scheduling, and light project coordination. This role will work closely with multiple departments and requires strong computer skills, professionalism, and the ability to multitask in a fast-paced environment. Key Responsibilities Provide daily administrative support to office staff and leadership. Manage calendars, schedule meetings, and coordinate Zoom calls. Prepare documents, reports, and spreadsheets using Microsoft Excel and Word. Assist with email campaigns and light marketing tasks using Mailchimp. Greet and assist visitors, vendors, and team members in the office. Manage incoming phone calls and general inquiries. Support basic accounting or billing tasks as needed (data entry, filing, updating records). Track office inventory, supplies, and place orders when necessary. Assist with onboarding tasks and company-wide communications. Perform other general office duties to support daily operations. Required Skills & Qualifications Strong proficiency in Excel and Word (formulas, formatting, data entry). Experience creating and sending campaigns through Mailchimp. Comfortable using Zoom and assisting with virtual meeting setup and troubleshooting. Excellent organizational skills and attention to detail. Strong written and verbal communication abilities. Ability to prioritize tasks and manage multiple deadlines. Professional, positive, and dependable work ethic. Strong problem-solving skills and willingness to take initiative. Ability to work in person, Monday-Friday. What We Offer Competitive hourly pay at $20-25/hour PTO Opportunities for skill development and growth Company Description Since 2010, GigRent has specialized in providing audio-visual and technical equipment rentals along with professional training to support events of all sizes worldwide. We pride ourselves on offering a diverse inventory, unparalleled quality, and a customer-centric approach that prioritizes collaboration and success. Operating 24/7, we provide expert guidance and troubleshooting to ensure every event runs smoothly. Whether it's a local meeting or an international convention, we are dedicated to delivering exceptional service and fostering successful outcomes for our clients.

PLEASE READ THE JOB DESCRIPTION IN IT'S ENTIRETY. Hydrolec is looking for an experienced Executive and Administrative Assistant. The company is a family owned, industry leading manufacturing business in Jacksonville, FL. Our core values are: Family First-we treat all employees, customers, and vendors as we would our archetypal ideal family. This means we create a supportive and fun environment while we hold each other accountable to be the version of ourselves we would want to be related to. Sky's the limit- we have an unlimited solution seeking attitude to any perceived challenges that come our way. There is always a solution, especially when it comes to supporting team members and delighting customers. All Hands-on Deck- we are all willing to pitch in to accomplish the most urgent and important task at hand, no matter how unrelated it may be to our so-called title. Position Summary: We are looking for a friendly and eager- to- learn Executive and Administrative Assistant. We are in a high growth period, and we are looking to onboard an enthusiastic administrative support person who is excited to play the role of gatekeeper to our executive staff as well as the day-to-day champion for our administrative functions. Key Responsibilities: Coordinate schedules and calendars for executives both internally with other team members and with external customers, vendors, and advisors Manage phone calls, email inbox, and snail mail for key executives Organize and file files both digitally and physically Book travel for executives Suggest process improvement where applicable Prepare meeting agendas, minutes, and follow-ups Collaborate with executives on creating meeting materials (presentations, agendas, etc.) Vendor payment processing, recording, and verification Follow up with vendors to reconcile discrepancies Verify AP ledger is accurate Required Qualifications: A total of 5+ years in an administrative role 2+ years in an executive assistant role and 2+ years of bookkeeping / data entry experience Payment processing experience required Skills and Competencies: Strong in all Microsoft Office Suite (Word, Excel, Powerpoint)--ideally an Excel wizard! Strong Organizational Skills-familiarity with the Kon Marie Method is a plus Presentation building skills-Canva or similar preferred Confident in Outlook Vendor management skills Strong written and verbal communication skills; prefers verbal communication when dealing with conflict Attitude and Behavior Traits High attention to detail Has a sense of urgency Is a team player Demonstrates initiative Acts with integrity Preferred Qualification: Can leverage AI but does not rely on it Experience working in an industrial setting Compensation and Benefits: The hourly rate is based on experience. Generous PTO policy Health insurance with HRA option Dental Vision Voluntary Life Supplemental Insurance Maternity/Paternity Leave Monthly Catered Employee Lunch 401K match Employee Fitness Room Reporting Structure: Reports to the President on executive and administrative functions Reports to the Senior Accountant on accounting functions Application Process: Must submit a cover letter expressing why you are interested in this role and the company to ***********************. Applicants without this will NOT be considered if no cover letter is sent.

Bluewater Enterprises designs and manufactures products tailored for the marine industry. These products include push button switches, battery switches, circuit breakers, and various other electronic components. Our innovative solutions prioritize quality and reliability, ensuring satisfaction across a broad range of marine applications. Bluewater Enterprises is committed to excellence and strives to lead with innovative design and durable manufacturing techniques. Role Description This is a full-time Sales & Administrative Assistant role located on-site in Clearwater, FL. The role involves providing administrative assistance, supporting sales team activities, managing phone communications, and assisting with clerical tasks. Responsibilities include handling correspondence, maintaining schedules, providing executive support, and contributing to efficient office management. Key Responsibilities Answer and respond to customer phone calls and emails promptly and professionally Enter and process sales orders accurately in our system Maintain up-to-date information in our internal systems and databases Assist the sales team with customer follow-ups and product updates Support general administrative tasks as needed to keep the office and sales operations running smoothly Qualifications Strong Administrative Assistance and Clerical Skills to support day-to-day office operations Proficiency in Executive Administrative Assistance for managing schedules and supporting executive functions Exceptional Phone Etiquette and Communication skills for professional interaction with clients and team members Problem-solving abilities, attention to detail, and strong organizational skills Proficiency in using common office software and tools Ability to work effectively in an on-site office environment Previous experience in administrative or sales support roles is a plus Experience in an ERP system is a plus Starting Pay: $20/Hr

Reporting Structure will report directly to our Strategic Account Executive. The Work The Executive Administrative Assistant for the Strategic Account Executive helps to facilitate a smooth and efficient operation of the Client Results team by performing a variety of clerical and administrative tasks. This role requires a highly organized, proactive, and adaptable individual who can prioritize tasks, handle multiple responsibilities, and contribute to a positive and collaborative work environment. The Executive Administrative Assistant is an exempt role based in Jacksonville, FL and will report to the Strategic Account Executive. Key Responsibilities will include: Assist with team huddles, Bullhorn workflow documentation, etc. Assist with arranging interviews, coordinating schedules with clients and candidates. Prepare various reports detailing the administrative information handled by the position. Provide program support as needed such as reporting, tracking, updates, etc. Manage internal and external communications, including phone calls, emails, and mail, maintaining the 24-hour rule. Draft, proofread, and edit documents such as presentations, reports and emails. Serve as the primary contact for the Strategic Account Executive to client(s) and internal stakeholders while they are traveling or out of the office. Coordinate and schedule travel, meetings, and appointments. Update and maintain calendars and schedules. Assist in managing client relationships by responding to inquiries, coordinating meetings, and facilitating communication between assigned Account Executives and clients. Support Strategic Account Executive with “Rad Genny” and client-related gifting efforts. Partner with Strategic Account Executive, Delivery and HR to plan and execute go-live projects. Attend, coordinate and collaborate with the Quality & Experience department regarding client and consultant events, onsite events and virtual events. Maintain and update Bullhorn as needed ensuring accuracy of information, activities and contacts. Track, verify, and audit documents and information including but not limited to Weekly Status Reports, Hour Reports, Statement of Work (SOW), etc. Exercise discretion and sound judgment with sensitive information, maintaining confidentiality with proprietary information. Create and maintain filing systems, both electronic and physical, and spreadsheets for reporting. Performs other related duties as assigned. We're Looking for Someone Who: Exceptional oral and written communication skills Ability to make independent decisions on a daily basis, addressing the best way to handle specific tasks. Ability to analyze information, make objective decisions, and solve problems. Strong attention to detail and ability to identify errors, inconsistencies or opportunities for improvement. Strong proficiency in MS Excel and other spreadsheet solutions. Proficient in MS Office (Outlook, Excel, MS Word, and MS PowerPoint, in particular). Impeccable attention to detail with a resourceful mindset. Proactive approach to situations and problem solving. Ability to anticipate needs and think quickly. Aptitude for numbers and exceptional commitment to accuracy. Outstanding time management skills with the ability to multi-task and prioritize workloads. Strong organizational skills. Friendly and outgoing personality with a desire and willingness to serve. Required Education and Work Experience: Bachelor's degree or equivalent experience required. Proven experience as an execu&ve administra&ve assistant or similar role, preferably in a sales or business environment required Proficient in Microsoi Office Suite (Word, Excel, PowerPoint, Outlook) Experience with Bullhorn and/or other Applicant Tracking System (ATS) preferred. CompensaIon Competitive base salary and bonus. Generous incentive program. Generous health benefits. Generous vacation, holiday and family leave policies. iMethods is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law.

We are seeking a proactive and organized Administrative Assistant/HR Coordinator to support key HR functions, with a focus on recruiting support, onboarding, monthly training coordination, and employee event planning. This role is ideal for someone who is highly organized, enjoys working with people, managing details, and wants to contribute to a positive and engaging employee experience. This role is designated as a 35-hour-per-week position and is eligible for full-time benefits. Essential Duties/Responsibilities: Schedule interviews and coordinate candidate communications Support recruiting efforts by helping organize and attend career fairs and hiring events Facilitate onboarding logistics, including orientations scheduling, paperwork and system access Coordinate with IT and Marketing to ensure new hires receive their day-one essentials, including uniforms, system access and technology setup Organize and oversee monthly training sessions, including scheduling, materials preparation, and attendance tracking Review Onboarding Survey results for points of concern to be addressed Assists in planning and execution of employee engagement events such as appreciation days, wellness activities and holiday celebrations Assist with general HR administrative tasks as needed Serve as a point of contact for employees' questions relating to onboarding and training Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 2-3 years of experience in an HR support or coordinator role Education: Minimum of a 2-year associate's degree Experience/Skills/Abilities Required: Strong organizational and time management skills Excellent written and verbal communication Proficiency in Microsoft Office Suite; experience with HRIS or ATS system as a plus Ability to handle sensitive information with confidentiality and professionalism Positive attitude and a team-orientated mindset Work Environment/Physical Demands: Typical office environment - moderate noise level. This position regularly requires standing; walking; sitting; use hands; reaching with hands and arms; and talking and/or hearing. Occasional lifting and/or moving up to 25 pounds. We are an equal opportunity employer, dedicated to fostering a diverse and inclusive workplace where everyone is valued and has equal access to opportunities. WE ARE A DRUG FREE WORKPLACE.

This role serves as the main point of contact for Specialty Pharmacy partners. You'll support both internal teams and external customers by helping them with onboarding, system access, ordering issues, contract questions, and overall account troubleshooting. You'll work closely with pharmacy representatives to understand their needs, support growth opportunities, and make sure all transactions-like orders, pricing, and contract updates-are accurate and completed on time. A big part of the job is relationship management: keeping existing partners satisfied, resolving issues quickly, and ensuring smooth day-to-day operations. You'll also help analyze reports, support implementation meetings, and provide updates that improve customer experience and partnership performance. Overall, the role blends customer service, account management, technical troubleshooting, and process coordination across multiple departments.

Support procurement of items such as materials, components, equipment, supplies, and outsourced services that are required for engineering prototype builds and general engineering operations. Provides analytical and specialized administrative support to relieve executive, director, and/or staff managers of complex details and advanced administrative duties. ESSENTIAL DUTIES AND RESPONSIBILITIES Coordinate executives, directors and/or manager's calendar, meetings, correspondence and presentations as needed. Coordinate and arrange meetings facilities and records and transcribe minutes of meetings. Participate or lead special projects and/or events as needed. Serve as the administrative liaison with others within and outside the company regarding administrative issues relating to purchasing, personnel, facilities and operations. Plan and prepare for customer visits and corporate events. Serve as resource to others in the resolution of complex problems and issues. Issue Purchase Orders to pricing, terms & conditions that are negotiated and agreed to by Commodity Managers and Buyers. Ensure suppliers' adherence to established agreements. Processes purchase requisitions and purchase orders through Coupa. Optimize order management process to ensure effective communication with suppliers. Support Accounts Payable in resolving invoice discrepancies. Handles shipping and receiving packages. Processes new vendor onboarding. Perform analysis and reporting of purchase history and supplier performance. Adheres to all safety and health rules and regulations associated with this position and as directed by supervisor. Comply and follow all procedures within the company security policy. May perform other duties and responsibilities as assigned. JOB QUALIFICATIONS EDUCATION & EXPERIENCE REQUIREMENTS Typically requires a minimum of 6+ years of related experience. Or an equivalent combination of education, training or experience.

Rite Way Transport Group is a leading logistics provider specializing in the transportation of vehicles, buses, cranes, equipment, ambulances, etc. Utilizing proprietary, industry-leading technology, the company ensures the fastest turnaround times in shipments across the United States. With a focus on transparency and customer convenience, Rite Way offers clients access to an online portal for seamless and reliable transactions. The company's commitment to innovation and long-term staff investments makes it a trusted solution in the transportation industry. Role Description This is a full-time, on-site Administrative Assistant position at Rite Way Transport Group, located in Coral Springs, FL. The Administrative Assistant will handle daily administrative and clerical tasks, provide support to Sales Executive Team members together with management, and ensure efficient operations within the office. Key responsibilities include heavy phone communications, maintaining schedules, and supporting internal teams in their day-to-day activities. Qualifications Proficiency in Administrative Assistance and Executive Administrative Assistance Strong Phone Etiquette and effective Communication skills Competence in Clerical Skills, including organization and filing Strong attention to detail, time management, and multitasking abilities Proficient in office software and equipment Comfortable and excels in a fast-paced environment Clear and adequate skills in writing and verbal communications Previous experience in a similar role is required High school diploma or equivalent required; additional certifications are a plus

Branding & Merchandising Specialist Department: Marketing Pay: $21.00 Per hour + overtime Job Type: Full-Time We are seeking a highly organized and detail-oriented Marketing administrative assistant to support our marketing and sales operations. This role is responsible for managing point-of-purchase (POP) materials, overseeing brand execution across retail and wholesale channels, generating strategic sales reports, and controlling marketing budgets. The ideal candidate thrives in a fast-paced, collaborative environment and brings strong analytical, communication, and project management skills. Key Responsibilities: Sales Reporting & Strategic Support: Prepare and manage recurring reports, including: AK reports SKU/category sales performance by country (24-month view) COOP program monthly control reports Purchasing plans POP inventory audits and tracking Deliver custom reports and actionable insights to assist the sales team in client and market analysis. POP (Point-of-Purchase) Material Management: Process, track, and replenish POP material orders. Conduct quarterly audits of both virtual and physical inventory. Source and negotiate with suppliers for POP production and logistics. Marketing Expense & COOP Program Oversight: Reconcile marketing expenses in accordance with commercial agreements and budgets. Monitor customer COOP budgets and ensure timely reporting and compliance with audit standards. Collaborate with Accounts Payable to reconcile COOP claims and reimbursements. Retail & Wholesale Channel Management: Analyze weekly retail promoter sales and attendance reports. Track and report on competitive activity in retail environments. Coordinate POP usage and branding compliance across channels. Prepare salary and expense reports for promoters and coordinate with third-party agencies. Accounting Support: Submit credit note and internal requisition requests. Provide clients with timely updates on credit statuses and reimbursements. Inventory Control: Initiate inventory adjustments and maintain ongoing oversight of POP inventory levels. Event Planning & Coordination: Manage budgets and quotes for corporate events, including venues, logistics, and entertainment. Coordinate contracts with external vendors, hotels, and restaurants. Repack Project Support: Assist in the planning and execution of repack projects. Manage label printing, packaging materials, and UPC tracking. Maintain budget control for repack initiatives. Qualifications: 3-5 years of experience in marketing, merchandising, brand management, or related roles. Bilingual: Fluent in English and Spanish (spoken and written). Advanced proficiency in Microsoft Excel (pivot tables, formulas), Word, Outlook, and PowerPoint. Experience in managing marketing budgets, POP logistics, and retail/wholesale branding is preferred. Skills & Attributes: Excellent organizational and project management skills. Strong analytical mindset with experience in data and market trend analysis. Attention to detail and commitment to quality. Effective communication and interpersonal abilities. Ability to manage multiple projects simultaneously in a fast-paced environment. Willingness to travel as needed for corporate events or brand-related activities. Job Types: Full-time, Contract Work Location: In person (Hialeah, FL)

Lans Logistics LLC in Wesley Chapel, FL, provides logistic solutions from basic port-to-port shipments to complex multimodal services. With a focus on efficiency, we offer services such as dismantling, washing, mechanical services, inspection, and customs clearance. Our experienced multilingual staff ensures quality performance at every level of the shipping process. Role Description This is a part to full-time on-site role as an Office Administrative Assistant at Lans Logistics LLC in Wesley Chapel, FL. The Office Administrative Assistant will be responsible for providing administrative support, handling phone calls with proper etiquette, facilitating communication, and utilizing clerical skills to assist in daily operations. Responsible for ensuring accurate and timely billing for logistics services provided by a company. Their primary duties include verifying shipment details, preparing invoices, and resolving billing discrepancies to maintain financial accuracy and customer satisfaction. They play a crucial role in streamlining the billing process, ensuring compliance with contractual agreements, and optimizing the company's revenue collection. Qualifications Office Administrative Assistance and Executive Accounting Assistance skills Proficient in Phone Etiquette and Communication Strong clerical skills Excellent organizational and time management abilities Knowledge of import/export procedures is a plus Ability to work well in fast-paced environment Detail-oriented and able to multitask efficiently Proficiency in Spanish or other languages is a plus.

One of our clients is looking for an Operations Assistant (Bilingual in Spanish/English) in Opa-Locka, FL. Duration : 12 Months Pay Rate : $20/hr. Shift : 8 am to 5 pm Number of Opening : 1 Responsibilities The Operations Assistant plays a key role in supporting daily operational activities and ensuring smooth workflow across the department. The Operations Assistant will be responsible for managing and processing equipment returns within the system, ensuring that all documentation is complete and accurate. In addition, the role involves assisting customers by responding to inquiries both in person and over the phone, providing timely and professional support to address their needs. A major part of this role includes maintaining and scheduling weekly driver routes to ensure efficient service delivery and timely operations. Qualification The ideal candidate must be highly detail-oriented, capable of managing multiple tasks simultaneously, and able to perform effectively in a fast-paced, dynamic environment. Strong communication skills, reliability, and the ability to work collaboratively with the team are essential for success in this role. This position requires basic computer proficiency and strong data entry skills to accurately process and record information. Candidate should be bilingual in English/Spanish. Education High School Diploma Job Type: Contract Work Location: In person

CNI ELECTRIC, INC. provides a comprehensive range of electrical services to property management companies, HOA communities, property owners, general contractors, developers, and federal agencies. The company is known for its reliable service and expertise in the electrical industry. CNI ELECTRIC, INC. takes pride in delivering quality solutions tailored to meet the diverse needs of its clients. Our commitment to professionalism and excellence ensures long-lasting partnerships and customer satisfaction. Role Description Assist in the daily operation of the management office and administrative duties following established Company procedures and guidelines. Assigns client visits to technicians based on designated routes, jobs and driver location. Perform administrative assistant functions including but not limited to: record keeping, filing, word processing, data entry, maintain and replenish office supplies, and other essential needs as required. Maintain, update, type, and coordinate account information in computer database. Ensure that the telephone is answered properly and messages are handled courteously, accurately, and responded to in a timely manner. Ensure that emails are responded to within 24 hours. Monitoring and ordering office supplies and equipment Typing correspondence, reports and other documents as needed Providing general administrative support to team members as needed Maintain an adequate inventory of office supplies, and notify the supervisor when inventory is low; Complete other duties as assigned. Qualifications: Fluent in Spanish and English (REQUIRED) Strong attention to detail and organizational skills Excellent verbal and written communication abilities Ability to handle multiple tasks efficiently in a fast-paced environment Minimum of 2 years of experience in an administrative, or dispatcher-related role is a plus Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) Attention to detail and accuracy Working Hours: Monday to Friday 8:30am-5:00pm

Administrative Assistant to the President We are seeking an extremely detail-oriented, organized, and professional Administrative Assistant to support the President of a boutique engineering & technology staffing firm. This is a critical, high-visibility role that keeps day-to-day operations running smoothly and ensures the President can operate at maximum efficiency. This position is fully on-site in Plantation, FL and requires strong communication skills, exceptional punctuality, and proficiency with Outlook, Office 365, and Excel. Responsibilities Manage the President's calendar, schedule, and daily workflow Organize and prioritize emails in Outlook; draft correspondence when needed Prepare documents, spreadsheets, reports, and meeting summaries Maintain accurate digital filing systems across Office 365 Assist with various administrative tasks, data entry, and internal trackers Coordinate travel, appointments, reservations, and itineraries Communicate professionally with clients, candidates, and vendors Handle confidential information with discretion What We're Looking For Extremely detail-oriented and highly organized Punctual, reliable, and consistent with deadlines Strong written and verbal communication skills Proficient with Outlook, Office 365, and Excel Comfortable in a fast-paced environment with shifting priorities Prior administrative or executive assistant experience is a plus The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Handle and coordinate active calendars Process payroll Research and data aggregation Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualifications Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite

Administrative Assistant (Clerical) - Insurance Office (Kendall) Schedule: Monday-Friday, Full-Time Language Requirement: Bilingual (English & Spanish) About the Role We are seeking a responsible, reliable, and detail-oriented Administrative Assistant to join our insurance office in Kendall. The ideal candidate will support daily office operations, assist clients in English and Spanish, and ensure a smooth workflow for our team. Key Responsibilities Greet clients and visitors, providing excellent customer service in English and Spanish. Answer and direct phone calls, take messages, and respond to inquiries. Maintain organized electronic and paper filing systems. Assist with data entry, document preparation, and insurance forms. Schedule appointments and manage calendars. Handle mail, scanning, and general office correspondence. Support agents with administrative and clerical tasks as needed. Maintain confidentiality of client information at all times. Qualifications Bilingual (English & Spanish) - required. High school diploma or equivalent; additional administrative training is a plus. 5+ year of experience in an office or clerical setting (insurance office experience preferred). Strong computer skills (Microsoft Office, email, data entry). Excellent communication, organization, and time management skills. Dependable, professional, and able to work independently.

Only Candidates with US Work Authorization will be considered. The Loan Operations Department of Bradesco Bank is seeking a reliable and detail-oriented Clerical Assistant to support critical back-office functions related to loan servicing, document processing, and routine accounting. This position plays a key role in ensuring the accuracy and timely handling of mortgage-related documents, regulatory compliance, and internal process tracking. The ideal candidate will have strong organizational skills, be comfortable handling sensitive information, and thrive in a fast-paced banking environment. Key Responsibilities: Document Management: Scan, file, and electronically organize loan and servicing documents. Prepare and record Assignments of Mortgage and Satisfactions of Mortgage in accordance with state and investor requirements. Loan Servicing Support: Monitor and update insurance and property tax statuses for the bank's mortgage portfolio. Follow up on missing or expired policies and coordinate with servicing staff or third-party providers. ACH Processing: Forward ACH payment instructions for appropriate approvals. Track submission, execution, and confirmation of ACH transactions and report on completion status. Accounting Support: Assist with general ledger (GL) reconciliations and basic entries related to loan operations. Help ensure records align with internal systems and accounting reports. Administrative Tasks: Maintain accurate logs and trackers for assignments, satisfactions, ACH instructions, and compliance statuses. Communicate with internal departments and external vendors to resolve discrepancies or obtain necessary documentation. Perform other clerical tasks as assigned in support of banking operations. Qualifications: High school diploma or equivalent required; Associate's degree in Business, Finance, or Accounting preferred. 1+ year of experience in a bank, credit union, or financial services clerical role preferred. Basic understanding of mortgage documentation and general ledger reconciliation. Proficiency with Microsoft Office Suite (Excel, Word, Outlook); experience with banking systems a plus. Strong attention to detail and commitment to data accuracy. Ability to maintain confidentiality and adhere to bank compliance standards. Excellent time management, communication, and follow-up skills. Work Environment: Office-based position with standard banking hours. May involve periodic interaction with confidential financial and legal documents. Opportunity to grow within banking operations and gain exposure to loan servicing, accounting, and compliance functions. Bradesco Bank provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Search for this job, NO EMPLOYMENT AGENCIES, HEAD HUNTERS, EXECUTIVE SEARCH FIRMS OR REPRESENTATIVE CALLS PLEASE.