Administrative Assistant Jobs in Florida

Job Details: Build a Career with Meaning and Enhance Your Future Come join us at Cranium Academy Winter Garden as an Administrative Assistant! At Cranium Academy, our staff brighten children's lives every day while creating a bright future for themselves. We offer a supportive environment for our employees and empower them with the resources they need to create a positive learning environment for our students. We also help our employees build great careers. With our education incentives and career development programs, we invest in our team to ensure that they thrive. As an Administrative Assistant, you will support the efficient operations of the school by greeting families and guests both in person and over the phone, performing clerical duties, and providing support to the School Leadership and Teaching teams. How We Work for You: Competitive pay and benefits Childcare tuition discounts (based on individual school availability) Career development programs Opportunities for advancement Supportive work environment Relocation options at our over 100 schools nationwide. What You Get to Do: Manage the central telephone system efficiently. Act as the primary point of contact and a helpful resource for families. Demonstrate warmth, attentiveness, and responsiveness to both students and their families. Cultivate and maintain professional relationships with parents. Handle mail processing promptly and accurately. Maintain meticulous office organization. Coordinate with vendors as needed. Assist in the procurement and stocking of office supplies. May provide classroom support, if necessary. Other duties, as assigned. Starting Pay: $18.00 to $20.00, depending on education and experience. Are You Qualified? Whether or not you have experience working in schools, you may be qualified to work with us. The most important quality is that you love working with children. Some of our best educators have come from other fields, including customer service, healthcare, retail, and more! If you have the following, we would love to speak with you: High School Diploma required. AA preferred 2-3 years of experience in a similar role. 45 DCF hours/willing to acquire Ability to use standard office equipment, such as a computer and/or smartphone. About Endeavor Schools Cranium Academy is part of the Endeavor Schools family. With more than 100 schools in 14 states, Endeavor Schools is one of the nation's fastest-growing education management companies. We believe that there are many ways for children to learn, and that is why we provide schools with different educational styles and methods across the country. Come be part of a team that prioritizes the success and well-being of our amazing employees! Endeavor Schools is an Equal Opportunity Employer. Pay Range: USD $18.00 - USD $20.00 /Hr.

About the Role Our fast-paced professional-client seeks a proactive and resourceful Personal/Executive Assistant to provide exceptional organizational and administrative support. This role is ideal for someone who thrives in a dynamic environment, is flexible, and has a knack for bringing order to controlled chaos. Responsibilities Scheduling & Coordination: Manage the executive's calendar, coordinate meetings, and book travel arrangements. Personal Errands: Assist with grocery shopping, arranging for cleaners, and other household needs. Delegation & Team Support: Transcribe notes, create actionable items, and delegate tasks to the team. Gift Management: Handle client gifts and other personalized touchpoints. CRM & Task Management: Support CRM updates and use Monday.com to manage to-do lists. Expense Reports: Prepare and manage expense reports. Email Management: Eventually take over managing the executive's emails. Qualifications Proven experience as an executive or personal assistant, preferably in a fast-paced environment. Strong organizational skills with an ability to prioritize tasks effectively. Tech-savvy, with experience using Monday.com and CRM systems. High level of discretion and confidentiality. Flexible schedule with the ability to travel 40-50% of the time. Strong communication and delegation skills. Preferred Skills Experience coordinating personal and professional tasks simultaneously. Familiarity with managing vendors and household staff. Compensation & Benefits Base Salary: $60,000 - $80,000 annually, depending on experience. Bonus opportunity available (and likely) Travel expenses covered. Opportunity to work in a dynamic and varied role with room for growth.

Executive Personal Assistant to High Profile Founder/CEO, Successful Digital Advertising Firm, Miami, Florida A highly successful Founder/CEO of an established digital advertising company based in NYC with an office in Miami is looking for an Executive Personal Assistant. The assistant will work as a team with the Executive Assistant based in New York City. Primarily, the Executive Personal Assistant in Miami will be solely responsible for all the details involved with House/Property Management including renovations and overall maintenance as well as planning special dinners and events. The assistant will work at the Miami office as well as the home. About the Job: Support the Principal and coordinate with the Executive Assistant in the New York City office; handle calendars with ever- changing fluid schedules, personal and professional Manage travel arrangements, when needed Handle all personal expenses, medical expenses, household staff expenses Prepare and craft letters, emails, correspondence Plan special dinners, events, private parties on the principals behalf Be the “supervisor” on the home front; coordinate with household staff and maintenance and construction employees. Be the “go to” for all household issues as well as the Project Manager for any restorations, construction, repair projects Spearhead ad hoc projects as well as run errands Available via cell in off hours, for urgent matters About You: 3 to 6 years of experience as an Executive Personal Assistant, preferably with experience working in an office and a home BA/BS from a college or university Experience managing properties, renovations/maintenance Excellent Microsoft Office skills Strong writing and research skills High level of discretion, trustworthiness and confidentiality Great time management skills and very detail-oriented Polished, professional demeanor with a “no job too small” attitude Outstanding communication skills with a warm, engaging personality Must be a dog Lover!

About us: Founded in 2022, ARB Interactive is an innovative startup offering free-to-play social gaming experiences to players in North America. Supported by a team of talented and creative professionals, ARB is committed to building a collaborative, inclusive, and diverse work environment that fosters innovation and excellence. Summary: Ready to be the strategic partner behind an innovative leader? As Executive & Personal Assistant to our CEO, you'll be more than just support-you'll be an integral force in shaping our company's future during an exciting growth phase. This role offers a unique opportunity to work alongside a forward-thinking executive who's redefining industry standards. We're seeking an exceptional individual who thrives on turning complexity into clarity and chaos into order. You'll masterfully orchestrate both professional and personal priorities, acting as a trusted advisor and operational backbone to ensure our CEO's vision transforms into reality. Your superpower? Anticipating needs before they arise and crafting elegant solutions to multifaceted challenges. About the role: Architect and orchestrate a dynamic calendar system that harmoniously balances high-stakes meetings, strategic planning sessions, and vital personal commitments. Design seamless travel experiences, crafting end-to-end logistics from premium flights to optimized remote workspaces. Serve as the command center for executive communications, masterfully triaging the inbox and ensuring critical conversations never miss their mark. Act as a trusted ambassador, building and nurturing key relationships across all levels of the organization and external partnerships. Expertly navigate sensitive information with unwavering discretion and professional judgment. Support the CEO in prioritizing health and wellness by integrating regular exercise, meal planning, evaluating health-conscious regimens, and fostering a sustainable routine that helps the CEO maintain high energy and focus. Coordinate with trainers, nutritionists, and wellness coaches to keep the CEO's health goals on track. Proactively manage wellness initiatives such as fitness programs, clean eating, sleep optimization tools, and bodywork, ensuring the CEO maintains peak physical and mental well-being to keep up with demanding work hours. Create and maintain an ecosystem of personal support that allows our CEO to focus purely on driving company success. Leverage advanced productivity tools to create streamlined systems for task management and priority setting. Manage personal financial administration with precision and attention to detail Transform daily logistics into seamless experiences through proactive planning and flawless execution. Who you are: 4+ years of experience as an EA/PA, preferably for a fast-paced individual. Excellent communication skills, with the ability to communicate effectively to all levels of the organization. Highly organized with exceptional time management skills. Ability to manage competing priorities. Incredibly trustworthy with the ability to handle sensitive and confidential information. Tech-savvy; you quickly learn new software and leverage technology to streamline tasks and solve problems efficiently. Experience with Google suite. Experience with productivity and communication tools like Notion, etc. Why Join ARB Interactive? Innovation-Driven Culture: We value forward-thinking ideas and a proactive approach to problem-solving. Growth Opportunities: Be part of a fast-growing company with opportunities to lead impactful projects. Competitive total compensation packages 401(k) retirement plan with company match 100% employer-paid flexible medical, dental, and vision benefits for you and your family Life insurance, disability insurance, and other ancillary benefit offering options Unlimited paid time off and 14 company-paid holidays per year Tuition reimbursement Employee referral bonus Diversity Commitment: We are focused on building a diverse and inclusive team. We welcome people of all backgrounds, experiences, abilities, and perspectives and are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. Learn more at ***************************

Established in 1980, Berkowitz Pollack Brant is a certified public accounting firm with offices in Miami, Ft. Lauderdale, Boca Raton, West Palm Beach and New York City. With more than 300 accountants, tax specialists and consultants, we are one of the largest accounting firms in South Florida and one of the top 50 firms in the United States We are an Equal Opportunity Employer, committed to providing career opportunities to firm members of all races, genders, sexual orientations and beliefs. A value added service we provide our clients is our Recruiting service. This is a client based position. JOB DESCRIPTION: Provide high level administrative support to a C suite level Executive. Manage incoming calls, email, correspondence, scheduling of all appointments internal and external and making travel arrangements. Handle confidential information and maintain records. Major Responsibilities: Manage calendars and scheduling of appointments and coordination of travel arrangements when needed Anticipate documents needed for upcoming meetings and conference calls Answer phones, take messages and transcribe voicemails Monitor Outlook emails for Executives bringing up urgent matters, including responding independently when possible Greet clients when in-office meetings Compose letters, complete forms, prepare reports and notarize documents, including organizing and maintaining filing of documents electronically Prepare invoices and expense reports Prioritize multiple tasks to meet deadlines Preparation of Engagement Letters, Proposals and completing all processes for new clients Preferred Qualifications: Bachelor's degree preferred 5 years of experience in an executive assistant role Public Notary - State of Florida Bilingual fluency - English and Spanish Prior experience working in a CPA firm or Law firm a plus Excellent verbal and written communication skills Strong Microsoft Outlook, Word, Excel and PowerPoint Ability to manage multiple projects and priorities simultaneously. Be able to prioritize and be a self-starter and proactively anticipate needs Must be detail oriented, highly responsive, creative thinker a team player and possess excellent organizational skills Professional demeanor and ability to maintain high level of confidentiality Salary range will be between $85,000 to $110,000 with potential for bonus based on performance.

Senior Project Manager - Tallahassee / Florida Join a top Employee-Owned Construction Firm recognized across the Southeast! We're looking for an experienced Senior Project Manager to lead exciting projects in the Tallahassee and Florida Panhandle region. If you have a strong background in K-12, Higher Education, Municipal, or Correctional/Judicial Construction projects, this is your opportunity to shine! Main Responsibilities: Oversee projects from pre-construction/design phase through to completion and handover. Act as the key interface between the client, Architect, Engineer, and Owner, managing field supervisory personnel and operational subcontractors. Maximize profit and control costs to ensure stability and growth within the division. Requirements: Bachelor's degree in Construction, Civil Engineering, or a related field. 5+ years of construction management experience. Experience in K-12, Higher Education, Municipal, or Correctional/Judicial Construction projects. Proven track record as a Senior or Lead Project Manager on mid to large construction projects. GC Licensing/Registration required. What We Offer: Leading salary and bonus packages. Employee-Ownership Shares plan. Award-Winning Contractor. Excellent company growth plans. Long-term backlog of major projects secured in Tallahassee, $100M+. Sign-on bonus and relocation assistance. Ready to take your career to the next level? Apply today! For more information, please apply or contact: Andy McCreadie - ************

Administrative Assistant Tech Consulting firm is looking to hire an Administrative Assistant to join the team! The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. Responsibilities Include: Meet and greet clients and visitors for in-office meetings and luncheons Answer busy phones and take detailed messages Schedule and confirm meetings, order catering and refreshments for meetings as needed Responsible for preparing conference rooms for all meetings Handle and coordinate active calendars Provide ad hoc administrative duties as needed Qualifications Bachelor's degree preferred Must be VERY tech-savvy Ability to multitask Proficient in Microsoft Office suite Strong interpersonal, customer service and communication skills

Join a Dynamic Real Estate Development Team Our client, a leading real estate development firm, is seeking a skilled part-time Administrative Assistant to provide essential support. This is an excellent opportunity for a bilingual (English and Spanish) individual with a strong organizational background to contribute to exciting real estate projects. The Administrative Assistant will work roughly 20 hours/week. Responsibilities: Efficiently process documents, maintain accurate records, and ensure smooth office workflow. Coordinate with contractors, vendors, and team members through effective communication and follow-up. Assist with various project-related tasks, such as scheduling, document preparation, and data entry. Handle a variety of administrative duties, including making copies, scanning, filing, and general office tasks. Qualifications: Bilingual: Fluent in Spanish and English Tech-savvy: Proficient in Microsoft Office Suite, especially Excel, and experience with bookkeeping software Organized: Strong organizational and time management skills Detail-oriented: Meticulous attention to detail Communicative: Excellent verbal and written communication skills Prior experience in Development and Construction is a plus

NOVA Engineering is looking for an Administrative Assistant to join our team in Tampa, FL. This position will provide general office support with a variety of clerical activities and related tasks. This position supports department operations by maintaining internal systems, providing administrative support to project managers (processing of internal reports & timesheets, client reporting, assistance with contract change orders, paper and electronic data filing, input of data and preparation of invoices, compiling & processing accounts payables, maintaining departmental equipment & supplies, and general office management. Duties: Maintain effective customer service relationship with clients and customers to service all their engineering and inspection needs Administer office services to achieve efficient and economical operations. Responsible for assistance with new employee orientation, including coordination with Corporate Human Resources. Assist with timesheet approvals, expense reports, work orders and invoicing clients. Proofread work to assist technical and managerial staff. Maintain department supplies through accurate inventory and purchasing. Work closely with management to establish systems and procedures for delivery of services in a timely, efficient and cost-effective manner. Maintain department and personnel certification and pre-qualification records, submitting applications and updates as required to keep current. Set up projects, budgets and eventual billing. Email invoices to clients. Skills/Qualifications: Typically requires 2-5 years of administrative and accounting experience, preferably in the engineering or construction industry. Working knowledge of construction permitting and building code inspection process is preferred , but not required Solid knowledge of basic office procedures. General understanding of revenue recognition (work in progress and unbilled reports). Excellent computer skills (Microsoft Office software and the ability to learn NOVA's internal software, including Metafield and Deltek). Ability to type 60 words per minute. Strong communication skills, both verbal and written Strong attention to detail and ability to check own work. Fluency and Efficiency with Microsoft Office applications including Word, Excel, Outlook and Teams. Experience with Deltek Vision software preferred, but not required. Check out our Perks: In addition to our welcoming company culture and competitive compensation packages, our employees enjoy the below benefits: Comprehensive group medical insurance, including health, dental and vision Opportunity for professional growth and advancement Certification reimbursement Paid time off Company-observed paid holidays Company paid life insurance for employee, spouse and children Company paid short term disability coverage Other supplemental benefit offerings including long-term disability, critical illness, accident and identity theft protection 401K retirement with company matching of 50% on the first 6% of employee contributions Wellness program with incentives Employee Assistance Program NOVA is an Equal Opportunity Employer. All qualified candidates are encouraged to apply. NOVA does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, ancestry, marital status, veteran status or any other characteristic protected by law. #LI-JT

Job brief We are looking for a responsible Detail Oriented Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities. What does an Administrative Assistant do? Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you also have previous experience as a Secretary or Executive Administrative Assistant and familiarity within our industry, we'd like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office. Responsibilities Answer and direct phone calls Organize and schedule appointments Plan meetings and take detailed minutes Write and distribute email, correspondence memos, letters, faxes and forms Assist in the preparation of regularly scheduled reports Develop and maintain a filing system Update and maintain office policies and procedures Order office supplies and research new deals and suppliers Maintain contact lists Submit and reconcile expense reports Provide general support to visitors Requirements and skills Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) Excellent time management skills and the ability to prioritize work Attention to detail and problem solving skills Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Ultimate Staffing is seeking a detail-oriented and proactive Administrative Assistant to support various day-to-day administrative tasks for our client located in the Coral Gables area. The ideal candidate must be organized, capable of multitasking, and proficient in handling multiple responsibilities including managing phone systems, processing invoices, issuing parking passes, ordering badges, coordinating food orders, and more. This role requires someone who is customer-service driven and capable of anticipating needs to ensure smooth operations. Please note this role is onsite and only local candidates will be considered. Also, this is a part time role of 25-hr. with potential to convert to 40 hrs. ESSENTIAL DUTIES AND RESPONSIBILITIES Phones: Manage inbound and outbound calls in a professional manner, providing information and directing calls as necessary. Invoices: Process and track invoices in a timely and accurate manner. Parking Passes for Students: Issue and manage parking passes for students, ensuring all documentation and processes are followed. Badges: Handle the distribution of employee and visitor badges. Food Orders: Coordinate and manage food orders for meetings, events, and day-to-day operations. Maintain and organize physical and electronic filing systems for documentation. Assist with general office duties such as ordering supplies and managing office equipment. Collaborate with other administrative team members to coordinate schedules and tasks. TECHNICAL AND PEOPLE SKILLS REQUIRED Proficient in Microsoft Office Suite (Word, Excel, PowerPoint). Strong organizational skills and the ability to prioritize tasks effectively. Excellent communication skills, both verbal and written. A high level of professionalism and customer service orientation. Ability to work both independently and in a team environment. Detail-oriented with a focus on accuracy and efficiency. EDUCATION AND EXPERIENCE High school diploma or equivalent required; an associate's degree or relevant certification is a plus. Previous experience in administrative support roles preferred. Familiarity with office systems and procedures. WORK ENVIRONMENT Work is performed in a standard office setting, involving regular interaction with staff, and external parties. This role is an excellent opportunity for someone looking to contribute to a dynamic and fast-paced environment. If you are a proactive and dedicated administrative professional, we encourage you to apply. For immediate consideration, please forward your resume to Evelyn Melendez at All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Administrative Assistant Duration: 6 Month Contract to Direct Hire Pay Rate: $18- $19 Hourly Based On Experience Looking to HIRE RIGHT AWAY!! Qualifications: • High school diploma or equivalent; an associate or bachelor's degree in business, finance, or related field is preferred. • Proven experience in an administrative role • Excellent communication skills, both written and verbal. • Ability to work effectively with vendors and internal stakeholders Key Responsibilities: • Review and resolve invoice discrepancies, ensuring accuracy and compliance with company policies. • Address and correct vendor invoice submissions that do not match Purchase Orders. • Manage freight handling invoice discrepancies with relevant stakeholders. • Process vendor banking changes in the Purchaser's ERP system to update payment information. • Collaborate with vendors and internal teams to resolve issues and ensure timely payment of invoices. • Maintain accurate records of all invoice and vendor interactions. • Support the Supply Chain department with administrative tasks related to invoice and vendor information management records. • Generate reports on invoice discrepancies and vendor issues for management review

Administrative Assistant Responsibilities The AA will provide high-level administrative support to VP & CEO Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents HR duties as needed. Prepares and manages the recruitment functions including posting jobs, scheduling interviews, conducting background/reference checks Screen and direct phone calls and distribute correspondence Organize and maintain calendars and schedule appointments Maintains all personal records in detailed organized fashion Extensive travel arrangements Performs office tasks including maintaining records and organizing expenses to present to accountant Run errands as needed Schedule maintenance providers for homes and all properties, as needed Liaise with housekeepers to ensure the home is fully stocked with required supplies Extensive interaction with dignitaries Handle and prioritize all of the duties/responsibilities assigned General Responsibilities Maintain confidentiality and discretion on all personal matters Ability to read, listen and communicate effectively both verbally and in writing English and Spanish Always maintain a professional image in appearance/attire and conduct Ability to work & communicate effectively with personnel Excellent time management skills with a proven ability to meet deadlines Be able to multitask Extensive knowledge of office administration and some HR, as needed Qualifications Proficient in Microsoft Office suite Experience in managing multiple priorities, administrative coordination, and logistics Well-organized, detail-oriented, ability to multi-task with great follow-up skills Strong written and verbal communication skills

NADG has been active in the development, acquisition, redevelopment and management of over 300 shopping centers, mixed-use and residential developments comprising well over 35 million square feet across Canada and the United States. Currently, NADG has over $5.9 Billion of AUM and owns over 25 million square feet of retail space across the United States and Canada. NADG's team of over 250+ professionals are located in 10 offices across North America, 5 in the United States and 5 in Canada. Please visit our website ******************* for more information. Please visit our website ******************* for more information. POSITION: Administrative Assistant LOCATION: Lake Mary, Florida This is a 5 day per week onsite position. RESPONSIBILITIES: Primary phone coverage (first to answer all calls) and handling Tenant requests for multiple properties, as applicable. Filing and maintaining/ordering office supplies. Preparing and mailing all USPS/UPS/Fed Ex packages. Sorting and distributing incoming mail. Depositing monthly rent checks via desktop deposit and bank run. Maintaining monthly rent tracker of rent payments collected. Maintaining and updating tenant information. Collecting and maintaining spreadsheets for tracking sales reports and insurance certificates for Tenants and Tenant's Vendor Insurance. Coordinating and track tenant requests regarding repairs (i.e. roof tracker), prepare and distribute work order to appropriate vendors. Drafting Letters/Memos/Requests as needed. Working cooperatively and effectively with leasing, lease administration, construction, accounting, marketing and other team members. Managing preventative maintenance schedules and service schedules. Assisting with preparing and tracking Vendor Service Agreements. Other responsibilities as assigned as needed. QUALIFICATIONS: Post Secondary Education in a related field is an asset. 1-2 years administrative experience. Customer focused approach. Excellent communication skills (verbal & written). Able to multi-task in a fast paced, time sensitive work environment. Self starter and self-motivated team player with good conflict resolution skills. Strong computer skills including intermediate to advanced skills in MS Word, Excel, Microsoft Office and Outlook. Knowledge of JD Edwards an asset, but NOT a requirement. We appreciate the interested in all applicants, however, only those selected for interview will be contacted.

is a great opportunity to join Vima Foods. We are an international food retailer,that is located in 7 countries, including USA, Mexico,Panama, Dominican Republic, Cuba, Spain and China. So we are a global business organization,working all teams connected to deliver food solutions to our customers. Vima Foods is currently assuming a very challenging project, facing at the same time a very fastbusiness growing with an organizational transformation, that guide the sustainable future of theorganization. Within this great journey, we are seeking a Administrative Assistant to help us to drive the business to the next level. Are you this person? Location: on-site, at our Miami office located in 2121 Ponce de Leon, Coral Gables, Florida (USA). The ideal professional for the position must be a detailed, highly customer-oriented and result-oriented. Comprehensive and with high organizational capacity. Its main objective is to support product management process, including documentation and order processing tasks for products as well as invoicing and support tasks, under the guidance of the Purchasing Administration Manager, and to ensure that the product management process is carried out correctly. Responsibilities Process the start of the product order file. Review the documents relating to the product order file. Invoicing of product orders Support the product management process. Administrative management of general office supplies and services. Qualifications Training in accounting, business administration or finance. Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite

Administrative Assistant Office: General Secretariat Reports to: Manager General Secretariat Office Supports: Senior Leadership Team Concacaf Headquarters, Miami COMPANY INFORMATION: We are The Confederation of North, Central America and Caribbean Association Football, one of six continental confederations of FIFA. Concacaf serves as the governing body of football in this part of the world. It is composed of 41 national associations united by the passion for football, from Canada in the north to Guyana, Suriname and French Guiana in the south. Concacaf is committed to develop, promote, and manage football throughout the region. POSITION PURPOSE: The Administrative Assistant is responsible for providing administrative support to ensure efficient operation of the General Secretariat and senior leaders' offices. This role supports senior leaders to help them stay organized and complete tasks that allow them to focus on more advanced responsibilities, it includes organizing meetings for executives, greeting office visitors, travel arrangements, and composing documents as directed. ESSENTIAL FUNCTIONS: Provide support in the coordination of calendars/agendas and schedules as assigned by management, ensuring all parties are informed of and kept abreast of schedule awareness. Composes, types, and distributes professional correspondence and memoranda, E-mails, and faxes, as assigned. Completes expense reports for the General Secretary and Chief Officers. Exercises considerable judgment and discretion in handling requests for appointments and telephone calls. Proactively establishes, and maintains a highly organized filing system, files correspondence and other records. Coordinates meetings including but not limited to preparing and distributing agendas and other meeting materials, reserving, and preparing facilities, and recording and transcribing meeting minutes. Meets and greets visitors. Orders and maintains supplies, and coordinates equipment maintenance. Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing. Demonstrates a high level of professionalism in dealing with confidential and sensitive issues. Assists with special projects as assigned. Performs other related duties as assigned by management. SPECIFIC JOB KNOWLEDGE, SKILL AND ABILITY: The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that s/he can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities. Associate degree or equivalent + 3 years of relevant experience in related positions supporting executive management. Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) is required. Excellent oral and written communication and interpersonal skills. The ideal candidate is bilingual (English/French or Spanish) Sense of urgency, able to identify and articulate issues, offer solutions, and follow through to resolution. Good judgment with the ability to make timely and sound decisions. High level of integrity and discretion in handling confidential information is critical and professionalism in dealing with others both inside and outside of the confederation is a must. Flexibility, and a willingness to work within constantly changing priorities with enthusiasm and able to operate in a fast-paced environment. Strong organizational, problem-solving, and analytical skills. Ability to manage priorities and workflow. Acute attention to detail and commitment to excellence and high standards. Candidate must have the flexibility to travel nationally and internationally for the performance of his/her duties. Approximate travel requirement: 5% Due to the cyclical nature of the sports and entertainment industry, the employee may be required to work varying schedules including game nights to reflect the business needs of the company. This job description in no way implies that the duties listed here are the only ones the employee can be required to perform. The employee is expected to perform other tasks, duties and training as dictated by their supervisor. Concacaf provides comprehensive benefits offerings to all full-time employees. Our benefits are competitive according to market. Concacaf is an equal opportunity employer and we welcome applications from all backgrounds regardless of race, color, religion, sex, ancestry, age, marital status, sexual orientation, gender identity, disability or any other classification protected by law. If you are interested in applying for this position, please send an updated CV to ***************** All applicants must be legally authorized to work in the United States and will be required to submit proof of such eligibility.

Are you ready to embark on an exhilarating career in the heart of our dynamic corporate environment? We're seeking an energetic and organized individual to join our team as an Administrative Assistant. If you're someone who thrives in a fast-paced environment, possesses excellent communication skills, and has a passion for supporting the administrative process, we want to hear from you! What You Can Expect: Welcome Desk Maestro- Manage the Executive Office Welcome Desk, your stage for creating a warm and inviting atmosphere that sets the tone for success. Time Management Mastery- Demonstrate not just good but exceptional time management skills, making you the orchestrator of efficiency. Executive Collaboration- Join forces with our accomplished Executives, assisting in the seamless coordination of meetings that drive our vision forward. Qualities We Value: Structured Work-Life Balance- Embrace a Monday-Friday schedule from 9 AM to 5 PM at our Maitland Executive Office, ensuring you have the time to shine both at work and in life. Verbal and Written Wizardry- Showcase your exceptional communication skills, turning every interaction into a memorable and impactful experience. Time Management Mastery- Demonstrate not just good but exceptional time management skills, making you the orchestrator of efficiency. Proven Multitasking Prowess- Flaunt your ability to effortlessly juggle tasks, showcasing your talent for multitasking and setting the bar high. Tech-Savvy Trailblazer- Navigate the digital realm with ease, armed with computer skills and a profound knowledge of office software packages. Your tech prowess is the key to unlocking new possibilities! Are you ready to embark on a thrilling journey with us? If you're passionate, proactive, and ready to make an impact, this is the perfect stage for your talents! Apply now and be part of a team where excitement is the norm! About Complete Care: Complete Care is a preeminent fully integrated health system that provides exceptional care for the injured, which leverages top-tier talent and leading-edge technologies. Complete Care and its family of practices are characterized by core competencies of cultural, clinical, and operational excellence. We strive to meet every patient's individual needs with skillfulness and professionalism. We deliver our healthcare services - affordably and to everyone close to where they live and work and we do so in a way that positions us for continued growth in Florida and in the future, nationally. At Complete Care, we take pride in providing equal employment opportunities to everyone regardless of their race, ethnicity, beliefs, religion, marital status, gender, gender identity, citizenship status, age, veteran status, or disability. PM20 Powered by JazzHR PIf1f29147f16a-26***********8

Rivkind Margulies & Rivkind, P.A. is seeking to hire a litigation assistant to join our team. This position is responsible for supporting our practice by preparing pleadings, discovery, and legal correspondence, as well as organizing and maintaining files. You will also be asked to file pleadings with court clerks including State and Federal court platforms and help prepare for trials by organizing exhibits and assisting with other tasks as required. Proficient with Microsoft Office applications such as Word and Excel. Requires the ability to multitask effectively and essentially thrive in a busy, team-oriented environment. Legal Assistant Responsibilities: Providing administrative support to attorneys & paralegals. Create client files. Preparing discovery, legal correspondence, pleadings and other documents for attorneys. Organizing and maintaining documents in a paper or electronic filing system. Meeting with clients, attorneys, and other professionals to talk about case details. Filing pleadings with court clerk. Helping prepare for trial by organizing exhibits and assisting with other tasks as needed. Preparing briefs, closing statements, pleadings and other legal documents. Calling on witnesses to testify at hearings or trial. Initial client meetings/opening new files. Effective communication with all parties involved in claim process, i.e., clients, medical providers, and insurance companies. Schedule hearings, conferences and manage attorney calendars Maintain physical and electronic files Legal Assistant Requirements: A minimum of five years experience. Ability to prepare and execute electronic court filing in several counties. Proficient with Microsoft Office, specifically Outlook, Word, and Excel. Strong oral and written communication skills. Excellent organizational skills. Must be able to effectively multi-task, manage time-sensitive documents and have exceptional organizational skills in a fast-paced environment. Must be able to function effectively in a busy, team-oriented environment.

Only candidates with U.S. Work Authorization will be considered. Primary Responsibilities: The Residential Loan Originator Administrative Assistant (RLOAA) will assist the assigned MLO (mortgage loan officer) by assisting with the completing the residential loan application and enters all the data into the residential LOS system and issues all the required disclosures on a timely basis. In addition, the RLOAA will obtain the required customer documentation including financials; bank statements; purchase contract; insurance and warranty deed/title policy; and identification for each customer. Assist assigned MLO with prospects for potential mortgage business for the bank, prepares, analyzes and verifies mortgage loan applications to purchase or refinance real estate property. Collect required initial documentation information from customer. Enter customer information into the Bank's LOS system to generate required loan disclosures applicable for loan products selected by the customer. Discuss available loan products with customers to meet their needs. Compile customer documents and forward them to the assigned underwriter. Follow-up with customer on status & assist in explaining loan commitment letter. Obtain pending underwriting and closing conditions from the customer to coordinate a closing date with closing coordinator. Receive incoming calls for customer service and prepare Loan Disclosure estimate for customers shopping for residential loans. Attend continued education on mortgage related courses offered through vendors and industry related associations to keep up with latest products and guidelines/regulatory changes. Qualifications and Experience: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/ or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Other duties may be assigned. Bachelor's degree, preferably in Business Administration, Accounting, or Finance; or 3-5 years of related experience in Banking, specifically Residential Lending Originating, equivalent combination of education and experience. Working knowledge, understanding and following bank credit policies and guidelines. Working knowledge, understanding and following OFAC, BSA, TRID and all compliance regulations required in residential loan origination. Working knowledge of Bank portfolio underwriting guidelines to assist borrowers with pre-qualifications. Strong verbal / written communications skills, and ability to work together with support staff. Detailed oriented, good math skills, organizational & good analytical skills a must. PC proficient in Microsoft Office applications including Word, Excel, PowerPoint, and Outlook and Internet browser applications. Bilingual language skills (English, Portuguese and Spanish) preferred. Excellent customer service and customer relationship building skills. Adherence to Bradesco Bank's attendance and punctuality policies. Knowledge and understanding of Real Estate goals, objectives, policies and procedures. Knowledge of working with a Residential LOS system (Calyx; E3; Encompass; etc.). Knowledge of loans, underwriting, financial products and related Federal regulations. Ability to review loan scenarios and discuss pricing with underwriters and customers. Ability to ensure accuracy and thoroughness of work. Ability to respond promptly to customer's needs & request and provide appropriate feedback. Ability to take the initiative, prioritize, and complete multiple tasks correctly, timely and with minimal to moderate supervision. Ability to maintain the confidentiality of bank and customer documentation. Ability to work with others in a diverse environment as a professional. Ability to work well across internal departments. Ability to handle customer issues in a tactful and professional manner. Ability to work well in a team environment and balance team and individual responsibilities. Ability to follow banking policies and procedures. Language Skills: Speak, read, and write English, Portuguese and Spanish. Ability to read and interpret documents such as letters and emails from customers and internal department peers. Ability to effectively present information to one-on-one, small groups, or large groups. Equal Opportunity/Affirmative Action Employer, M/F/V/D Search for this job, NO EMPLOYMENT AGENCIES, HEAD HUNTERS, EXECUTIVE SEARCH FIRMS OR REPRESENTATIVE CALLS PLEASE.