Administrative assistant jobs in Fontana, CA - 941 jobs
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Administrative Assistant/Scheduler
Admin Office Assistant - Onsite - Fulltime - and 12-Month Contract (8-Hour Shift)- Irvine, CA
Comrise 4.3
Administrative assistant job in Irvine, CA
Job title: Admin Office Assistant
Pay ranges: $21.00 to $23.00/hr
Job Type: 1-Year Contract (Possibility to extend up to 24-Month Contract)
Working Hours: 9:00AM to 5:30PM (8-hour shift)
Responsibilities:
・Maintain a clean, organized, and professional office environment including tidy up lobby, conference rooms and dining areas as needed.
・Greet employees and visitors.
・Answer and direct phone calls promptly and professionally.
・Receive and distribute mail and packages and support outgoing mail and shipping packages.
・Support employee general requests on office admin ticketing system.
・Greet new hires for onboarding/and assist HR with offboarding as needed.
・Conduct inventory, order and replenish office supplies, office snacks/drinks as needed.
・Assist in planning and coordinating company events and meetings.
・Assist with menu selection for office catered lunches and onsite cater coordination.
・Other office admin responsibilities as assigned.
Qualifications
・2+ years Admin Office Assistant Experience
・Excellent customer service skills.
・Professional appearance and demeanor.
・Ability to work independently and collaboratively.
・Proficiency in Microsoft Office365 (Excel, Word, Outlook)
・High School Diploma/Community College
$21-23 hourly 14h ago
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Office Administrator/Executive Assistant
Jamieson Wellness Inc.
Administrative assistant job in Irvine, CA
Nutrawise Health & Beauty, a division of Jamieson Wellness is located in Irvine, California, and is a leading manufacturer of health and wellness supplements, including the award-winning line of Youtheory products.
Our Youtheory brand is widely distributed online and in club retail locations in the United States and Canada, with a growing global presence.
As a part of Jamieson Wellness Inc., a leading global health and wellness company, and Canada's #1 VMS brand, our purpose is
Inspiring Better Lives Every Day
.
SUMMARY
The Office Administrator, Executive Assistant, is responsible for a wide variety of administrative duties in support of senior management members.Duties include but are not limited to front desk/office management, calendaring, arranging travel plans, scheduling appointments and meetings, drafting internal and external correspondence, meeting minute-taking and distribution and HR support. The Executive Assistant and Office Administrator is also required to maintain confidentiality and professionally interact with employees, management and the public. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
PRIMARY RESONSIBLITIES
Executive Assistant Responsibilities and Duties
Provide direct administrative and office management support to members of the Senior Leadership Team
Maintain work schedules and calendars of executive management, particularly the Senior Leadership Team members that you are assigned to support
Prepare travel schedules, book travel arrangements, and make reservations for the Senior Leadership Team members that you are assigned to support
Coordinate logistics of executive team programs including meetings, seminars, workshops, special projects, and events
Review all documents, reports, and correspondence prepared for executive signatures for format, content, grammar, spelling and make edits as necessary
Receive and distribute incoming mail
Review, evaluate, and distribute priority correspondence/emails for the Senior Leadership Team members you are assigned to support
Facilitate communication from department managers, business unit leaders, and project managers
Complete expense reports and other related duties
Prepare and review presentations, as required
Present a positive and professional image of the executive office to all visitors, suppliers, inquiries, and other persons
Office Administrator Responsibilities and Duties
Front desk reception duties including answer phones and route calls to the appropriate people, divisions, or departments across the organization and
Respond to e-mail and in-person inquiries from clients, business partners, and other parties.Scheduleparties. Schedule conference rooms and ensure the appropriate presentation equipment is available
Beverage/snack service, including making and setting out coffee, water, and snacks or other meals as indicated for meetings.
Receive mail/packages and direct appropriately.
Hand out employee applications.
Assist in the ordering, receiving, stocking, and distribution of office supplies.
Assist with other related clerical duties such as photocopying, faxing, filing, and collating as requested by Executive leaders, Human Resources, and Accounting teams.
Troubleshoot and/or escalate office administration issues as appropriate
HR Support Responsibilities and Duties
Assist with events and planning
Perform other duties as necessary to support HR
Benefits:
Competitive salary, including discretionary performance-bases bonuses
Health Benefits (medical, dental, vision)
Life Insurance
401(k) Matching
Flexible Spending Accounts
Employee Assistance Program
Vacation Time
Employee Recognition Programs
Learning & Development
Work/Life Balance
Fun Company Events
Our Values
ACCOUNTABILITY: We do what we say. We take personal ownership for our work and actions and its impact on others and the business.
RESPECT: We do it together authentically and inclusively. We actively listen and engage each other, including diverse perspectives.
EXCELLENCE: We drive to high standard for product, people and planet. We challenge the status quo and bring forward innovative ideas in the continuous pursuit of quality.
AGILITY: We embrace change and act with flexibility. We welcome new ideas and feedback, swiftly incorporating them to improve our performance.
$44k-75k yearly est. 4d ago
Administrative Assistant
Ramos Consulting Services, Inc. (Ramos CS
Administrative assistant job in Pasadena, CA
About Us:
Ramos CS is seeking a motivated and highly organized AdministrativeAssistant to support our Home Office operations. This hybrid role serves as a central point of contact for incoming communications, administrative coordination, and internal tracking efforts, including timesheets and office documentation. This position offers significant exposure to multiple business functions and is designed for an individual interested in long-term career growth within an engineering and construction management firm.
Ramos CS is a California-based corporation, independently owned and operated, and one of the fastest-growing engineering and construction management companies in California. We provide infrastructure consulting services for complex public works projects, serving transportation, transit, municipal, port, airport, and public agency sectors. Our philosophy is built on the belief that planning, design, and construction are inseparable, and that a thorough understanding of each is critical to project success.
What You Will Accomplish:
Serve as the primary front desk and Home Office administrative support contact.
Answer, screen, and route incoming phone calls and emails while conducting frequent follow-ups.
Track, follow up on, and collect employee timesheets and required payroll documentation.
Maintain accurate logs and records related to timesheets, compliance, and internal reporting.
Support recruiting efforts, including interview coordination, candidate communication, and onboarding documentation.
Assist with onboarding and offboarding processes, including new hire paperwork and orientation coordination.
Provide administrative support related to payroll processing and data tracking.
Assist with fleet management coordination, including vehicle assignments, tracking, and documentation.
Support general office operations, including mail handling, deliveries, and office coordination.
Schedule meetings and coordinate calendars for Home Office staff.
Prepare, format, and distribute internal correspondence and administrative reports.
Maintain organized electronic and physical filing systems.
Order and track office supplies and coordinate office equipment needs.
Support a professional, efficient, and organized Home Office environment while adhering to company policies and procedures.
What You Will Need:
1+ years of experience in an administrative, office support, or coordinator role.
Strong phone presence with the ability to conduct frequent follow-ups and coordination.
Excellent organizational skills with strong attention to detail and follow-through.
Proficiency in Microsoft Office (Word, Excel, Outlook).
Strong written and verbal communication skills.
Ability to manage multiple priorities in a fast-paced environment.
Professional demeanor with strong customer service and interpersonal skills.
Interest in learning and growing within recruiting, payroll, operations, or office management.
Ability to work independently while supporting a team-based Home Office environment.
Experience in engineering, construction, or professional services environments is a plus.
Career Growth Opportunity:
This role is intentionally designed to provide hands-on exposure across multiple operational disciplines, including recruiting, payroll administration, fleet coordination, compliance tracking, and office operations. The AdministrativeAssistant will work closely with leadership and Home Office staff, allowing the opportunity to grow into a specialized role based on individual strengths, performance, and business needs. Ramos CS values internal growth and is committed to developing team members who demonstrate initiative, accountability, and a desire to advance their careers.
Sample Growth Paths May Include:
Recruiting Coordinator - Supporting full-cycle recruiting, candidate coordination, onboarding, and workforce planning.
Payroll Administrator - Assisting with payroll processing, timesheet compliance, reporting, and coordination with finance.
Operations Specialist - Supporting internal operations, fleet management, compliance tracking, process improvement, and office management.
Ramos CS Benefits:
Ramos CS provides a comprehensive suite of benefits focused on providing health and financial stability throughout the employee's career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings, paid sick leave; paid vacation time.
Location:
Pasadena, CA (Hybrid)
Compensation:
The approximate annual pay range for this role is $60,000-$75,000. Please note that the pay range provided is a good faith estimate for the position at the time of posting. Actual compensation will be dependent on factors, including but not limited to, the individual's qualifications, experience, knowledge, skills, and abilities.
Work Authorization:
In compliance with the Immigration Reform and Control Act of 1986, we will only hire individuals lawfully authorized to work in the United States. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is typically not available for entry level positions. Ramos CS participates in E-Verify. Know your rights: Right to Work.
Notice to Third Party Agencies:
Ramos CS does not accept unsolicited resumes from recruiters or agencies. Any staffing or employment agency, person or entity that submits an unsolicited resume does so with the understanding that the applicant's resume will become the property of Ramos CS.
$60k-75k yearly 3d ago
Administrative Assistant
LHH 4.3
Administrative assistant job in Arcadia, CA
AdministrativeAssistant - Property Management Background
We are seeking a highly organized and detail-oriented AdministrativeAssistant to support corporate office operations within the property management industry. This role is ideal for a proactive professional who thrives in a fast-paced environment and can manage a mix of traditional administrative tasks alongside compliance and reputation management responsibilities. Strong Excel skills and exceptional organizational abilities are essential.
Key Responsibilities
Administrative Support
Provide general administrative support to the corporate team.
Prepare reports, memos, letters, and other documents as needed.
Maintain organized filing systems, both electronic and physical.
Compliance & Licensing
Obtain and renew DBAs (Doing Business As) and business licenses for all applicable properties and entities.
Track renewal deadlines to ensure compliance with local, county, and state regulations.
Communicate with city and county agencies to resolve licensing or regulatory issues.
Reputation & Online Presence Management
Monitor and respond to Yelp reviews professionally, maintaining company voice and brand standards.
Track review trends and share insights with executive and regional management.
Collaborate with leadership to address recurring concerns reflected in online feedback.
Other Duties
Assist with special projects and support other departments as needed.
Coordinate elevator renewals, certifications, and troubleshoot operational issues with service providers.
Oversee fire extinguisher inspections and compliance across all company locations.
Manage laundry service contracts, maintenance, and renewals across company sites.
Serve as primary point of contact for vendors, handling communications, negotiating agreements, and ensuring timely service delivery.
Qualifications
2+ years of administrative or office management experience preferred.
Prior experience in property management or real estate industry a plus.
Strong written and verbal communication skills.
Excellent organizational skills and attention to detail.
Ability to manage multiple priorities and meet deadlines.
Proficient in Microsoft Office Suite, especially Excel.
Familiarity with Yelp, Google Reviews, or similar platforms is a plus.
What We Offer
Competitive compensation
Medical, dental, and vision insurance
Paid time off and holidays
Compensation: $25 to $28 per hour
Benefit offerings: include medical, dental, vision, additional voluntary benefits, 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to *******************************************
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance
$25-28 hourly 2d ago
Administrative Assistant with Meeting Minutes and Calendaring
Ultimate Staffing 3.6
Administrative assistant job in Long Beach, CA
Ultimate Staffing is partnering with a non-profit organization in Long Beach who is looking for an AdministrativeAssistant for 5-8 months covering a leave of absence. The pay is between $24-$30 an hour based on experience.
Main duties this person will handle:
Filing and record keeping with invoices
Scheduling with calendar and coordinating meetings
Meeting minutes (Must have) 2-3 meetings roughly during temp period
Expense Reports - Corporate and project reports
Communicate with other departments
Other projects as assigned or supporting other employees/managers
Candidates should have excellent written and verbal communication skills
Someone who can learn and is competent, good ability to read social situations
Real Estate or Property Management Experience preferred
Must be organized and be able to work independently
Must be good with Excel and computer software's
Manager is easy going but won't have time to train for basic skills
No task too small.
Desired Skills and Experience
Verbal communication
Written communication
Attention to detail
Multi-Tasking
Organization
Calendar Management
Meeting Minutes
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.
$24-30 hourly 14h ago
Administrative Assistant
Temporary Staffing Professionals
Administrative assistant job in Irvine, CA
We are hiring for a great client in Irvine, CA, seeking a highly skilled and detail-oriented AdministrativeAssistant to support their busy legal and administrative operations. This is a temp-to-hire opportunity offering a hybrid schedule (minimum of two days onsite per week-with flexibility to work additional days in the office as needed). This role provides a unique opportunity to blend legal support and high-level administrative functions, working closely with the leadership team and internal legal staff. The ideal candidate will have prior experience in an administrativeassistant capacity, demonstrate exceptional organization and communication skills, and possess the ability to anticipate needs and operate independently.
Key Responsibilities
Assist with reviewing, tracking, and updating legal contracts, subrogation files, and compliance documentation.
Maintain legal filing systems and ensure all records are organized and current.
Support compliance and subrogation activities under the guidance of the legal team.
Draft and edit correspondence, reports, and other legal documents as needed.
Coordinate and schedule meetings for leadership, including booking conference rooms, preparing materials, and taking detailed meeting minutes.
Serve as the primary point person for scheduling and meeting coordination, ensuring all logistics run smoothly.
Prepare follow-up summaries, distribute action items, and track progress on deliverables.
Manage calendars, organize department activities, and assist with correspondence to internal and external stakeholders.
Handle general office administrative functions such as supply ordering, filing, and document organization.
Provide reminders and proactive support to help keep leadership on track with priorities and deadlines.
Qualifications
2-3 years of experience as an Administrative Professional.
Strong administrative and organizational skills, with the ability to manage multiple priorities in a fast-paced environment.
Excellent written and verbal communication skills; able to draft professional correspondence and summarize complex information.
Highly detail-oriented, proactive, and able to work independently with minimal supervision.
Proficient in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint); experience with Monday.com a plus.
Bachelor's degree preferred.
Must demonstrate professionalism, critical thinking, and the ability to maintain confidentiality.
$35k-50k yearly est. 14h ago
Executive Assistant
CLA (Cliftonlarsonallen
Administrative assistant job in Glendora, CA
CliftonLarsonAllen (CLA) CLA Search has been retained by Episcopal Communities & Services to identify a Controller for their Glendora, CA location. Episcopal Communities & Services is a prestigious not-for-profit organization with a legacy of providing seniors exceptional communities and services for more than 100 years.
Position Summary
The Executive Assistant provides high-level administrative support to the President and CEO, ensuring efficient management of schedules, meetings, board activities, fund development, and office operations. This role requires exceptional organizational skills, attention to detail, and the ability to work effectively with diverse personalities in a fast-paced environment.
What You'll Do:
Administrative Support
Manage CEO's calendar, including board, committee, and association meetings.
Create and maintain master calendars for executive leadership.
Prepare for meetings (logistics, presentations, technology setup).
Provide research and prepare presentations as requested.
Maintain corporate records and ensure proper filing in systems like Board Effect and SharePoint.
Coordinate travel and manage CEO's schedule, ensuring meetings are spaced appropriately and reminders are sent.
Board & Leadership Support
Coordinate and support Board of Directors and senior leadership.
Prepare annual board calendars, agendas, and meeting packets.
Secure meeting locations and manage logistics for in-person and virtual meetings.
Prepare minutes and resolutions, obtain signatures, and maintain compliance with retention requirements.
Train new board members on technology platforms and update board records as needed.
Fund Development
Maintain donor database integrity and prepare donor acknowledgement letters.
Run queries and reports in CRM software (Neon).
Coordinate with accounting to verify donor activity and ensure accurate documentation.
Prepare and mail letters of acknowledgement and year-end tax letters.
Organize electronic filing of donor correspondence and reports.
Office Management
Oversee housekeeping, maintenance, and office supply inventory.
Arrange delivery of furniture and fixtures as needed.
Ensure the office is presentable and well-stocked.
Make authorized purchases for administration and supportive services, following approval protocols and proper documentation.
Technology & Meeting Support
Ensure all equipment is available and functioning for meetings.
Coordinate with external parties for offsite presentations.
Support CEO's presentation preferences and technology needs.
What You'll Need:
Bachelor's degree (B.A. or B.S.) required.
Minimum two years' experience in an executive assistant or similar role.
Excellent writing and communication skills.
Strong computer skills; proficiency in Microsoft Office Suite (Word, Excel) and file management software.
Experience with CRM software (Neon) preferred.
Ability to work effectively with various personalities.
Highly organized, detail-oriented, and able to manage multiple ongoing projects.
Demonstrated ability to prioritize, anticipate needs, and follow through on tasks.
$45k-70k yearly est. 1d ago
Executive Assistant
Enhaus Design Build
Administrative assistant job in Altadena, CA
In-Person | Full-Time | Field & Office Based
Company: Enhaus Design Build
Salary: $85,000
Enhaus Design Build is a fast-growing, design-build firm specializing in residential, multi family construction, ADUs, and design-forward homes across Los Angeles. We operate in a high-accountability environment where execution, organization, communication, and teamwork are non-negotiable.
As we continue to scale, we are seeking a highly organized, detail-oriented, and execution-driven Executive Assistant to support leadership, coordinate marketing initiatives, and help drive projects and events forward.
Role Overview
This is a full-time, in-person role that requires working from the office and traveling locally between active job sites, events, and meetings. You will support executive leadership while also assisting with marketing execution, CRM management, and event coordination.
Success in this role is measured by how well tasks are executed, how clearly information is communicated, and how effectively details are managed across the team.
This is not a remote role.
Key Responsibilities
Executive & Administrative Execution
Provide in-person administrative support to executive leadership
Manage calendars, meetings, deadlines, and priorities with precision
Track action items and ensure timely follow-through
Draft clear, professional emails, documents, and internal communications
Organize contracts, proposals, invoices, and internal documentation
Maintain clean digital filing systems and task trackers
Assist with expense tracking and coordination with accounting
Support and enforce internal processes and SOPs
Ensure no tasks, deadlines, or communications fall through the cracks
Task Management, Accountability & Team Support
Manage multiple tasks and priorities in a fast-paced environment
Take full ownership of assigned responsibilities from start to finish
Maintain organized task lists, deadlines, and progress updates
Communicate status clearly and proactively
Identify problems early and help drive solutions
Support team members to ensure collective success
Execute reliably without reminders or micromanagement
Marketing, CRM & Field Coordination
Execute marketing initiatives and support ongoing campaigns
Maintain clean and accurate CRM records (experience with HubSpot is desired but not required)
Track leads, deal stages, notes, and follow-ups
Draft written marketing, email, and event communications
Coordinate with designers, photographers, videographers, and vendors
Travel to job sites as needed to support coordination and marketing efforts
Ensure marketing timelines and deliverables are met
Event & On-Site Execution
Coordinate and execute logistics for client events and workshops
Travel locally between project sites and event locations
Communicate clearly with vendors, clients, and internal teams
Manage schedules, materials, and on-site setup
Provide on-site event support with professionalism and attention to detail
Complete post-event follow-ups, documentation, and CRM updates
Qualifications & Requirements
Available full-time, in person
Able and willing to travel locally from project to project
Highly detail-oriented with strong organizational skills
Strong verbal and written communication skills
Excellent task management and prioritization abilities
Responsible, reliable, and accountable
Team-focused and goal-oriented mindset
Creative and comfortable contributing ideas
Willing to tackle new problems and adapt quickly
Proactive, confident sharing opinions and asking questions
Enjoys organization, structure, and clean systems
Experience working in a fast-paced work environment
Proficient with Google Workspace (Gmail, Docs, Sheets, Calendar, Drive)
Experience with HubSpot CRM is a plus, but not required
Interested in learning and supporting marketing initiatives
Why Join Enhaus
Direct exposure to leadership and real responsibility
Clear expectations and measurable performance standards
Dynamic role spanning office, field, and event environments
Opportunity to grow into Operations, Office Manager, or Executive Operations roles
High-performance, team-driven culture with room to grow
$85k yearly 5d ago
Executive Assistant
Gurunanda LLC
Administrative assistant job in Buena Park, CA
We are looking for a high-energy, proactive, and tech-savvy Executive Assistant to support the CEO and Founder of a fast-growing wellness brand. This is an in-office role that goes beyond traditional admin work-ideal for someone who embraces innovation, thrives in a fast-paced environment, and brings a positive, can-do attitude to every task.
Key Responsibilities:
Oversee and manage the CEO's inbox daily, prioritize important communications, and respond or follow up as needed.
Communicate on behalf of the CEO with partners, vendors, and clients while maintaining strong professional relationships.
Schedule and coordinate meetings, travel, and special projects efficiently and accurately.
Research, book, and manage travel accommodations for the CEO and team. Ensure best rates, accurate itineraries, and seamless planning.
Support project coordination, content production schedules, and occasional live or recorded shoots in-office.
Assist with podcast guest research, scheduling, and light production tasks.
Maintain strict confidentiality and professionalism when handling sensitive confidential information.
Desired Skills & Experience:
Strong knowledge and practical use of AI tools (such as Microsoft, ChatGPT,Copilot, Google, and Gemini) to streamline workflow, increase productivity, and enhance daily operations.
Advanced proficiency in Apple products (MacOS, iPhone, iCloud, iMessage syncing, airdrop, etc.)
Very strong skills in Microsoft Office Suite, especially Outlook, Word, Excel, and PowerPoint (must know how to create polished, branded presentations).
Ability to showcase past presentation or admin work is a plus.
Video editing skills are a bonus-especially for creating high-quality social media or internal videos.
Comfortable using tools like Canva, CapCut, Final Cut, or Adobe Premiere is a major advantage.
Experience with social media platforms (TikTok, Instagram, YouTube) is a plus, especially if able to support light video planning or editing.
Excellent multitasking abilities and the capacity to juggle multiple priorities with efficiency and grace.
Strong travel coordination skills: able to research, book, and organize travel plans quickly, accurately, and affordably.
Who You Are:
An experienced Executive Assistant (or similar role) who is tech-savvy and highly organized.
Exceptional memory and attention to detail-able to retain key information and remember conversations, tasks, and preferences consistently.
Energetic, resourceful, and someone who thrives when taking initiative.
Strong communicator-clear, professional, and personable.
Someone with a strong aesthetic eye and comfort working in a wellness and content-driven environment.
Must be located in or able to commute daily to Buena Park, CA.
Fluent in Hindi (preferred)
$45k-69k yearly est. 3d ago
Assistant to General Counsel, SVP & Secretary
Carbon Activated Corp
Administrative assistant job in Compton, CA
Assistant to General Counsel, SVP & Secretary
Company: Carbon Activated Corporation
Employment Type: Full-Time, hourly rate $20 - $25/hr
oration
Carbon Activated Corporation is a global leader in activated carbon solutions for air, water, and process purification. With operations across North America and internationally, we serve clients in municipal, industrial, and private sectors. We are a dynamic, growing organization seeking a motivated professional to support our executive legal and corporate operations.
Position Overview
We are seeking a highly organized and proactive Assistant to the General Counsel, SVP, and Secretary to provide legal, administrative, and transactional support. This position is ideal for someone who thrives in a fast-paced environment, has excellent attention to detail, and enjoys working across departments to ensure smooth operations and compliance.
Key Responsibilities
Assist with transactional and contract-related work, including bid execution, contract preparation, negotiations, and signing processes.
Support collections and commercial documentation under the supervision of the General Counsel.
Provide assistance with in-house legal matters, including document management, research, and drafting correspondence.
Support corporate secretary functions, including preparing shareholder and director meeting minutes, maintaining corporate records, and filing annual reports and other state or regulatory filings.
Coordinate closely with HR, Accounting, and Sales departments on cross-functional matters.
Handle a variety of non-legal administrative tasks, including scheduling, document organization, and executive support.
Maintain confidentiality and exercise sound judgment in all matters.
Qualifications
Bachelor's degree or equivalent experience required;
Minimum 2-4 years of relevant experience in a corporate, legal, or administrative support role.
Strong understanding of corporate documentation, contracts, and compliance processes.
Excellent written and verbal communication skills.
High attention to detail, with strong organizational and multitasking abilities.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to work independently, prioritize effectively, and meet deadlines.
Why Join Us
Opportunity to work closely with executive leadership in a growing international company.
Exposure to a broad range of legal, corporate, and business functions.
Collaborative, professional environment that values initiative and integrity.
$20-25 hourly 14h ago
Office Assistant
Acquisition Group 3.8
Administrative assistant job in Santa Ana, CA
Office Assistant / Errand Runner Job Description
Job Brief:
An Office Assistant/ Errand Runner is responsible for performing a range of clerical and administrative tasks to support daily operations in an office setting. An Office Assistant is responsible for keeping the office supplied and organized, and assisting managers with their daily tasks, as assigned. To fulfill these duties, this assistant will need to frequently run errands. The ideal candidate will be hard-working, professional, able to undertake a variety of office support tasks, and work diligently under pressure. Training for office tasks will be provided. Currently looking for an employee with daytime and some weekend availability.
Responsibilities:
Running Errands, such as bank deposits, shopping - ranging from groceries to electronic supplies -, picking up and dropping off documents and supplies for company executives. May occasionally drive executives to airports or meetings.
General office duties, such as answering and managing phone calls, copying, scanning, and filing.
Opening and closing procedures for the office, such as filling paper in the printer and fax machines, minor cleaning, refilling supplies for office staff (i.e. staplers, pens, highlighters), watering plants, putting away dishes, etc.
Internet research for purchasing office supplies.
Monitor level of supplies and handle shortages.
Perform receptionist duties when needed.
Maintaining confidentiality in all aspects of company information.
Other duties as required.
Requirements and skills
Good work ethic
Valid driver's license
Working knowledge of office equipment
Excellent organizational and time management skills
The abilities to anticipate needs, to be resourceful, and to be responsive are important
Dependable, dedicated, resourceful
Ability to work independently
Familiarity with office gadgets and applications (e.g. Windows, MS Office, scanners, copy machines, etc. . . .)
Education:
Currently attending a college/university
Job Types: Part-time
Salary: $17.00 - $17.50 per hour
Benefits:
Health insurance
Paid time off
Professional development assistance
Schedule:
4 hour shift
8 hour shift
Weekend availability
Ability to commute:
Santa Ana, CA 92707
$17-17.5 hourly 4d ago
Luxury Custom Home Accounts Assistant/Data Entry Clerk
Burkhart Brothers
Administrative assistant job in Tustin, CA
Accounts Assistant / Data Entry Clerk
We are a high-end custom home contractor based on the Gold Coast, specializing in luxury residential construction. With nearly two decades of experience and a team of over 50 employees, our reputation is built on quality craftsmanship, precision, and professionalism.
Position Summary
The Accounts Assistant / Data Entry Clerk will support day-to-day accounting and administrative functions, ensuring accurate data entry, well-organized records, and efficient internal operations. This role is ideal for a detail-oriented individual who enjoys working with numbers and supporting a busy construction team.
Key Responsibilities
Enter and maintain accurate financial data, including invoices, purchase orders, and job cost information
Assist with accounts payable and receivable tracking
Reconcile invoices with vendor statements and project records
Organize and maintain digital and physical filing systems
Support payroll preparation and timecard data entry (as required)
Assist with monthly reporting and general accounting tasks
Communicate with vendors, suppliers, and internal team members regarding billing or documentation
Maintain confidentiality and accuracy in all financial records
Qualifications & Skills
Minimum of 2 years prior experience in an accounting or bookkeeping role
Strong attention to detail with a high level of accuracy
Proficiency in Microsoft Excel and accounting software (QuickBooks or similar)
Excellent organizational and time-management skills
Professional written and verbal communication abilities
Ability to work independently and collaboratively within a team
Experience in construction, contracting, or job-cost accounting is an advantage
What We Offer
Competitive compensation based on experience
Stable, long-term position with an established Gold Coast builder
Professional, supportive, and well-structured work environment
Opportunity for growth within a growing company
How to Apply
Please submit your resume outlining your relevant experience and interest in the role to **********************
$43k-65k yearly est. 3d ago
HVAC Account Assistant
Control Air Enterprises LLC 4.2
Administrative assistant job in Anaheim, CA
Control Air Enterprises LLC is looking for an experienced HVAC Account Assistant who can immediately join our Service Division at our headquarters in Anaheim, California. We're seeking a talented individual with 3+ years of HVAC experience to bring their expertise to our Account Assistant team. Want more? Step into the position and unlock a direct pathway to an Account Executive position, paving the way for your career growth and advancement within our team! While a Bachelor's Degree is a plus, it's not essential-what matters most is your proficiency and experience. Embrace a rewarding full-time role, Monday through Friday, and make an impact in a work environment where your skills are valued, and growth is encouraged.
Responsibilities and skills needed:
Maintain and grow positive relationships with clients.
Generate and understand HVAC preventative maintenance & project proposals using company software program.
All HVAC preventative maintenance and project generation to include securing material costs & compiling final proposal.
Present an open line of communication on a regular basis to all accounts and maintain consistent contact, especially with key accounts.
Support an existing client base through proactive engagement and effective solutions.
Learn all software programs utilized in the day-to-day business operations of the company.
Account Assistant role is 1:1 with Account Executive and collaborative in nature to best serve our clients.
Must excel both as a collaborative sales team member and as a proactive, self-directed individual.
Skills required include the following:
Excellent customer service and relationship skills.
Proficient in verbal and written communication skills.
Highly organized.
Computer proficiency in (Windows, MS Office, Excel, Outlook).
Good planner and critical thinker with the ability to handle multiple tasks at once while maintaining high level of professionalism.
Must be a great team player with the ability to lead by example and desire the opportunity for growth.
Benefits include the following:
$28-$32/hour
Medical and dental benefits
401k retirement plan
Life Insurance
Long-Term Disability Insurance
FSA
Paid holidays
PTO
ESOP - Employee owned!
Let's be honest- life is too short to work at a job that you don't love. So, do something about it! Come be a part of our team and work with us on industry defining projects. We are a family of passionate people, who are smart and kind, and have some pretty amazing skills. We love what we do, and love being California's Homegrown Mechanical Experts.
A little bit about us. We have been in business for over 42 years, are a full mechanical contracting firm specializing in Major Construction, Tenant Improvement, Industrial, Plumbing, Retrofit, Service, Controls, Energy Commissioning and Detailing. Our divisions can handle a wide range of projects and services that include Design Build, Design Assist and Plan & Spec for facilities in the Medical, Entertainment, Laboratory, Hotel, Resort, Office, Government, Education, Civic and Commercial industries.
Oh, we are also 100% employed owned (ESOP), have over 1,000 family members, and have one of the largest fabrication shops in California. Our corporate headquarters are in Southern California (Anaheim - just south of Los Angeles), conveniently located near several major freeways. We also have offices in San Diego and Hayward (Northern California). Our manufacturing facilities are located in Anaheim (Southern California) and Hayward (Northern California).
We are always on the lookout for great people to join our team. As such, please refer to our website at ***************** to connect with us.
We look forward to hearing from you!
Equal Opportunity Employer, including disabled and veterans.
$28-32 hourly 14h ago
Accounting Assistant
San Bernardino County Transportation Authority (Sbcta
Administrative assistant job in San Bernardino, CA
OPEN UNTIL FILLED
Led by a Board of Directors made up of elected officials from each of the 24 cities and towns and the five county supervisorial districts, San Bernardino County Transportation Authority (SBCTA) staff is focused primarily on freeway, interchange, and transit enhancements to the region that first and foremost benefit the taxpayer of San Bernardino County. Coupling that effort with various non-transportation related objectives from the Council of Governments role of the agency brings the mission of providing quality of life improvements to the residents, business operators, and commuters of our region to the forefront.
For more than four decades, SBCTA (previously known as SANBAG) has taken pride in delivering on its commitment to the voters through the implementation of Measure I. This half-cent sales tax that generates transportation dollars that are from the region and for the region is a critical element in the agency's goal to keep people and goods moving effectively. SBCTA calls the historic San Bernardino Santa Fe Depot home. Our headquarters not only positions the agency in the heart of the county, but is symbolic of our longstanding commitment to transportation.
Under general supervision, performs a variety of accounting support duties in the preparation, maintenance, and processing of accounting records and transactions, including accounts payable and accounts receivable; balances, maintains, and adjusts accounting and financial records; and performs related duties as assigned.
Supervision Received and Exercised
Receives general supervision from assigned supervisory or management personnel. Exercises no supervision over staff.
Class Characteristics
This is the journey-level classification in the Accounting Assistant series. Positions at this level perform the full range of accounting support duties assigned, work independently, and exercise judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. This classification is distinguished from the Senior Accounting Assistant in that the latter performs the more complex work assigned including reviewing and approving accounts payable, reviewing and processing payroll, and/or providing training to assigned accounting support staff.
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
Receives and balances checks and general ledger debits; identifies type of checks received (i.e. payment, revenue, or reduction) and processes accordingly; allocates and posts revenue to proper cost accounts; prepares cash receipts and related reports.
Updates tracking sheets to monitor lease payments received and invoices created for SBCTA owned properties; updates rent escalation calculation sheets and applies adjustments; prepares invoices and supporting documentation for review and distribution.
Reviews and updates grant tracking sheets to verify drawdowns or expenses and track cash balances, interest rates, and adjustments; records drawdown costs and expenses and verifies coding to appropriate fund/account; updates and runs expenditure reports and reconciles against billing summary; logs invoices; gathers documentation, prepares billing package, and submits for review, approval, and processing.
Reviews, monitors, verifies, and processes retentions by preparing and updating in-house retention accrual package.
Processes invoices for payment, including reviewing, verifying, coding, and entering approved invoices and supporting documentation into accounts payable system; matches purchase orders, contracts, and invoices; researches and resolves discrepancies; checks allocations against department and program budget appropriations; prepares invoice batch for approval; generates reports and data sheets; posts invoice for payment.
Verifies, posts, and records various financial transactions, including preparing and posting journal entries.
Gathers and compiles data from various sources; generates various reports, data sheets, and related documents.
Assists with the year-end closing, reconciliation, and audit processes; assists in the annual inventory of capitalized and non-capitalized assets.
Maintains accurate and detailed databases, spreadsheets, files, and records; verifies accuracy of information, discrepancies, and records information; ensures compliance with established records retention policies, procedures, and schedules.
Assists SBCTA staff, contractors, member agencies, and/or vendors by providing answers and information on accounts payable, accounts receivable, or general accounting procedures; researches issues regarding specific transactions; resolves discrepancies in an efficient and timely manner; and updates related files on action items.
Performs other duties as assigned.
Knowledge of:
Principles and practices of reviewing, reconciling, verifying, and processing accounts receivable, accounts payable, and other accounting and financial documents.
Business arithmetic techniques.
Record keeping principles and procedures.
Applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices pertinent to the assigned area of responsibility.
Techniques for providing a high level of customer service, by effectively working with the vendors and SBCTA staff.
The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.
Ability to:
Perform detailed accounting support work accurately and in a timely manner.
Prepare and maintain complete and accurate spreadsheets, reports, and related documentation.
Make accurate arithmetic and financial computations.
Learn, understand, interpret, apply, and explain applicable federal, state, and local policies, procedures, laws, and regulations.
Maintain a variety of filing, record keeping, and tracking systems.
Use tact, initiative, and judgment within general policy and procedural guidelines and legal requirements.
Organize work, set priorities, meet critical deadlines, and follow-up on assignments.
Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Equivalent to the completion of the twelfth (12th) grade and two (2) years of general accounting and clerical experience, preferably in municipal accounting.
Licenses and Certifications:
Requires possession of a valid California Driver?s License, a satisfactory driving record, and a properly registered and insured vehicle, to be maintained throughout employment.
Physical DemandsMust possess mobility to work in a standard office setting and use standard office equipment, including a computer; operates a motor vehicle and visit various SBCTA sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.
Environmental ElementsEmployees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing policies and procedures.
Please see
PI281456926
Job distributed by JobTarget.
Please see job description
$39k-52k yearly est. 2d ago
Dermatology Physican Assistant
Hoag Health 4.8
Administrative assistant job in Newport Beach, CA
Hoag Health, the top-ranked health system in Orange County, CA, is seeking an experienced Dermatology Advanced Practice Provider (PA or NP) to join our skin-cancer-focused program in Irvine, CA. This is a full-time, outpatient position within a rapidly growing specialty service dedicated exclusively to skin cancer diagnosis, surveillance, and management.
Our program is built around a multidisciplinary team with deep expertise in cutaneous oncology. Patients receive highly specialized care supported by advanced technology, including Mohs micrographic surgery, Vectra WB360 3D total-body imaging, and comprehensive dermoscopic monitoring. We emphasize accurate early detection, evidence-based management, and reducing unnecessary biopsies through high-quality imaging and dermoscopy.
This position offers the chance to practice at the leading edge of skin cancer care, using state-of-the-art tools within a program known for innovation, precision, and exceptional outcomes.
Details:
Fulltime position. Schedule is Monday - Friday
Outpatient-based position working in clinic setting
Clinic location: Irvine, CA
Comprehensive Team including: Dermatologist/Mohs Micrographic Surgeon, Medical Oncologists, Radiation Oncologists, Nurse Navigator
Compensation:
Competitive Compensation Package
Base guaranteed salary
Comprehensive benefit package: Medical, dental, vision, PTO, retirement (401k with a match)
Generous paid time off policy
CME stipend of $2,000 annually
Malpractice coverage provided
Hoag Health qualifies for public student loan forgiveness
Qualifications:
Has prior dermatology experience
Is competent and confident in dermoscopy (preferred requirement); training will be offered from leading dermscopy expert to upscale the skill
Thrives in a focused specialty environment rather than general or cosmetic dermatology
Values patient continuity and the opportunity to build long-term, meaningful relationships
Appreciates working with autonomy while supported by a highly collaborative team
Graduate from a Physician Assistant or Nurse Practitioner training program, evidence of satisfactory performance and completion of proctoring requirements
Current license in good standing to practice as a Physician Assistant or Nurse Practitioner in the state of California
Current and active DEA licensure
Current BLS and ACLS certification
Excellent communication skills and interest in working in a collaborative / team-oriented environment are a must.
Epic EMR experience is preferred but not required
Contact:
Steven Yi
Physician Consultant
******************
$31k-36k yearly est. 3d ago
Data Entry
Remote Jobs Solutions
Administrative assistant job in Long Beach, CA
Full-time data entry position available now. This is an on-site, in-person position. No remote work from home available.
Operates a computer workstation to enter retrieve and edit information.
May enter entire record or portions that were previously missing.
Keys from simple to complex images and/ or handwritten timesheets.
Handles high volume of work with speed and accuracy.
Keys at above average speed with average or above average accuracy and exhibits good to excellent judgment in identifying and correcting data while processing information.
Requires minimal supervision.
Will utilize Data Entry Skills to enter and/ or rekey missing information.
Requirements:
Experience with MS Excel, MS Word, and MS Outlook required.
Need to have a High Attention to Detail and work well with little supervision and to completion of the project.
Punctual attendance is a must.
Working Hours:
Start time is 6:00 am; End time is 3:00 pm with 1 hour lunch.
Please reply to this post with your resume attached in PDF, or MS Word format for consideration.
*** HIRING AS SOON AS POSSIBLE ***
Please submit resume via email.
Thank you!
$34k-42k yearly est. 60d+ ago
Administrative Assistant/Purchasing - TEST 3.21.2025
Nocccd
Administrative assistant job in Anaheim, CA
Primary Purpose Under the direction of the District Director-Purchasing, provide administrative support and perform a variety of duties in connection with the acquisition of supplies, equipment, materials and services for the District in compliance with District purchasing policies, procedures and guidelines; purchase equipment, materials and supplies as assigned; provide supervision, technical direction and assistance to assigned personnel.
Job Description
Supervise incumbents to obtain and understand detailed and technical specifications. Perform specialized technical buying in general areas as assigned. Receive and review requisitions; contact appropriate vendors; obtain price quotes, methods of procurement and related data to complete purchase orders; prepare purchase orders for authorized signatures. Solicit bids and prepare bid specifications; analyze bid terms and conditions; interview vendors regarding purchases and bids; evaluate bids received and recommend award. Purchase equipment, materials and supplies as assigned; prepare contracts; visit sites to monitor needs and resolve problems; follow up on orders received that contain incorrect and damaged merchandise, shortages, overages or substitutions. Supervise, train and provide technical direction, guidance and assistance to other Purchasing personnel; assign and review the work of assigned personnel. Expedite purchase orders and requisitions within established procedures; follow up on late orders. Prepare, review and process a variety of forms and documents involved in purchasing transactions such as requisitions, purchase orders and invoices. Provide information and administrative support to District administrators and staff regarding the status of purchased materials, equipment and supplies; resolve problems or complaints. Supervise the conducting of inventories; maintain inventory records; assist in inventory control. Supervise the preparation and processing of obsolete and surplus bids; communicate with various departments and staff regarding obsolete and surplus inventory. Review trade publications and journals; supervise the maintenance of files of vendors, brochures, catalogs and listings. Prepare and maintain a variety of records, files and reports related to purchasing activities. Supervise the maintenance of a computerized system for material, inventory and equipment. Substitute for the District Director, Purchasing in the Director's absence or as required. Operate computer to input, update and maintain budget, vendor, inventory and related information; operate a variety of office equipment and machines. Demonstrates sensitivity to and understanding of the diverse academic, socioeconomic, cultural, ethnic and disability backgrounds of community college students and staff. Provide leadership in District/College efforts to increase the diversity of faculty and staff, to address student achievement gaps, and in the creation of a welcoming and inclusive work and educational environment. Assist and promote the growth and success of a diverse population of students and employees through the development of interculturally competent and equity minded management and leadership abilities. The ideal candidate should have experience in this area with African Americans, Latinx, Native Americans, Pacific Islanders and other disproportionately impacted students and employees. Performs related duties as assigned.
Essential Functions
Examples of essential functions are interpreted as being descriptive and not restrictive in nature.
Minimum Qualifications
Any combination equivalent to: two years of college level course work in purchasing, business or related field and extensive experience in purchasing, preferably in a school district setting. Commitment to diversity. All applicants must have demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff. The applicant must be able to demonstrate how their experience with these factors relates to successfully achieving the goals of the position.
$37k-51k yearly est. 60d+ ago
Data Entry
Fairway Staffing Solutions
Administrative assistant job in Compton, CA
Job Description
Customer service experience of at least one year, we are seeking someone responsible that is willing to be proactive and learn our system and procedures.
Job Posted by ApplicantPro
$34k-42k yearly est. 3d ago
Production Administrative Assistant
FSO Skilled Personnel
Administrative assistant job in Anaheim, CA
Job DescriptionDescription:
JOB SUMMARY: The Production AdministrativeAssistant provides support for the Food Services and
Sales Department.
Schedule: Mon - Fri 5:00am - 1:30pm
Pay Rate: $20.00/hr - $21.00/hr
ESSENTIAL DUTIES AND RESPONSIBILITIES:
1. Responsible for printing and ensuring that customer satisfaction surveys are distributed to
Home Delivered Meals clients. Compiles and publishes survey results.
2. Accountable for distributing, collecting and reporting findings for all Congregate Site surveys.
3. Distributes temperature sheets to Congregate Sites and Drivers. Maintains files for temperature sheets.
4. Responsible for formatting, publishing and distributing menus, nutrition education, in
service training materials and annual nutrition education survey to Congregate and Commercial sites.
5. Ensures menus for Home Delivered Meals are sent to tray line for distribution.
6. Types reports, business correspondence, statistical and financial data. Maintains office correspondence.
7. Coordinates and distributes nutrition education packets, in-service classes for Site Managers and Registered Dietitian.
8. Provides support to Sr. Director, Food Operations and Sales with invoicing.
9. Inputs menu items into Computrition. Inputs data required to maintain accurate
accountability of food items in Computrition.
10. Prepares billing for Commercial programs.
11. Schedules in-service for kitchen staff and drivers.
12. Gathers data and generates reports.
13. Performs other duties and/or office support relevant to the successful operation of the
Food Services and Sales department.
14. Must adhere to Food Manufacturing Good Manufacturing Practices (GMPs)
15. Other duties and special projects as assigned.
Requirements:
EDUCATION, EXPERIENCE AND QUALIFICATIONS:
- High School Diploma and 5+ years administrative support/customer service experience.- Advanced Microsoft Office Suite skills a must.- Proficient in the use of Compnutrition.- Ability to work independently and well organized.
PHYSICAL JOB REQUIREMENTS:
- Frequently remains in a stationary position and occasionally traverses locations.
- Constantly operates equipment, computers, or tools.
- Constantly extends body, arms or hands as needed to perform essential duties and responsibilities.
- Frequently goes in/out of freezers/refrigerators as needed to complete essential duties and responsibilities.
- Occasionally positions self as needed to complete essential duties and responsibilities.
- Constantly speaks, communicates, interprets or exchanges information accurately.
- Constantly perceives objects over moderate or long distances, with or without accommodation.
- Occasionally distinguishes differences or similarities in intensity or quality of flavors and odors.
- Occasionally moves, transports, and positions objects weighing up to 50 pounds.
Any Questions, feel free to contact us
FSO Skilled Personnel
(562)416-7615
$20-21 hourly 17d ago
Music School Office Meastro + Marketing Assistant
Encore Music & Performing Arts
Administrative assistant job in South Pasadena, CA
Job Description Thank you for your interest in joining our music team! We want to make sure we're a good fit for each other. Below are some important considerations for this position before you proceed to the application below. Our ideal candidate has a proven track record of being reliable, has great attention to detail, strong sales background and amazing people skills, is experienced, analytical, intellectual, energetic and a self-starter. We are seeking a friendly, outgoing person who has a strong ability to complete detailed work, is eager to learn, and is excited to grow with this local family business and team of other welcoming, supportive, and fun administrative/managerial staff.
Part of the job will be working on our marketing and outreach. Experience with Canva, instagram, gmb and facebook necessary for this aspect, as well as ability to meet goals on time.
This part time position may average 24 hours a week, with room to grow. Because lessons are held year round, we are especially interested in someone looking for a a stable position that is excited to be a part of a unique and growing local business dedicated to fostering the love of music and personal growth in our students. This position works with other office staff and the Director to support and advance the mission and goals of our Music School.
SCHEDULE DETAILS
Shifts Needed:
M/TU/Th 1:45-8, and some Saturdays 7:45-4pm, other shifts as needed 24+ Hours per week
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BENEFITS
*Paid time off- accrued annually, with increases based upon meeting goals
*Dental insurance through AFLAC
*Health Insurance Options provided at discounted rate through AFLAC
*Monthly $BONUS for reaching monthly add goals
*$BONUS for reaching set overall student number goals
*Hours increased to max 40 based upon performance
*Get paid to take one 30 minute music lesson per week
Application Process:
Please include a short cover letter which includes:
-your experience multitasking and working in fast paced environment
-a brief description of your attitude and philosophy with kids, and music education!
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We will contact qualified candidates for interviews. Thank you!
OUR STORY:
Encore Music is a growing independent music lesson provider in South Pasadena and San Marino and has grown to over 400 weekly private students. We are an energetic, innovative music school with a growing, friendly community of highly-qualified instructors and administrative/management staff. We are extremely organized and our admin/sales team handles all of the marketing and promotion, enrollment, scheduling, billing, policies, special projects, recitals, and much more. We foster a strong sense of community and teamwork among all of our staff and we place a strong emphasis on the quality of education and musical mentoring we offer to our students. Encore Music is a cheerful, energetic, fast-paced, fun, and supportive place to work.
The basic starting responsibilities include:
Following up with prospects and inquiries re: music lessons (providing information re: scheduling, enrollment etc) to meet enrollment sales goals
Assisting parents and students on the phone, email and in person at the front desk
Scheduling management for private lessons and intro to music online classes
Managing electronic communications from students, parents, and teachers with an expectation of prompt reply
Processing new student enrollments/basic data entry
Assisting with and prioritizing miscellaneous projects and tasks as assigned
The basic requirements include:
Reliable transportation
Highly organized and detail-oriented
A love for working with people
Strong basic computer and typing skills
Strong writing and verbal communication skills
EXPECTATIONS
Our Ideal Office Maestro team member
Has a strong working knowledge of the goals, mission and culture and works to faithfully to carry them out.
Leads, manages, and coordinates with staff and the leadership team (director) to achieve agreed-upon commitments.
Helps integrate all major operating functions. Ensures everyone is rowing together in the same direction. Models the way, always
working toward the greater good of the business.
Resolves issues effectively seeing real problems, being comfortable with conflict, handling conflict and difficult customer service situations, and solving the problems in a graceful, practical and healthy manner.
Ensures the team is functional and cohesive.
Ensures that everyone is truly following, and adhering to the Academys core values and operations with consistency.
Demonstrates effective project management skills.
Effectively collaborates with the owner and stays on the same page. Maintains a high level of mutual respect with the owner. Realizes the unique contributions and ideas that the owner has and possesses an ability to filter and translate those ideas into functional plans for the company.
Confirms that all key messages are properly and consistently cascaded across the organization. Inherently ensures that everyone is in the know. Verifies
that a high level of effective communication exists throughout the organization.
Dependably demonstrates a relentless obsession with values alignment, focus, simplicity, and clarity.
Is dedicated to ensuring policies and procedures are upheld.
Ideal Attributes
You have a naturally gregarious, friendly personality.
You love working with and helping people of all ages, especially kids
You love numbers and understand that a business is about serving people while making profit
You value organization and systems, thrive on creating processes, making them work
You have a high follow up on things
You have worked with project management tools, CRMs and campaign databases
Able to manage yourself, your time and tasks effectively
Very detail oriented
People person with strong customer service experience
You have experience with and are able to work effectively as part of a team
Great phone skills
Great memory (forgetful types need not apply)
Forward thinking
High performer that is comfortable problem-solving and not afraid to take ownership of a situation
Make good decisions with excellent communication
General marketing experience (Email marketing ideal)
General sales experience (inbound "soft" sales ideal)
Event planning experience is a plus
Able to work primary hours of operation Mon-Sat (see days/hours posted)
TRAINING PROVIDED
We have a comprehensive training program in place for new members of our admin/sales team. The training program consists of in-person and online videos, interactive activities, helpful handouts and cheat sheets, a welcome packet, and more. Training typically takes about two weeks in total, throughout which constant patient support and coaching is provided. We guarantee you will never receive more supportive, fun, creative, or thorough training at any new job!
SCHEDULE DETAILS
Shifts Needed:
M/TU/W/Th 2-7, and Sat 7:45-4pm, other shifts as needed 32+ Hours per week
Systems we use
Gmail
Canva
Netscore
WHAT WE OFFER:
* Training
* Bonuses and room for advancement based on performance
* People first culture
* Work around Happy kids!
* Holidays Off
* Work in a fun environment around lots of music and musicians!
BENEFITS
*Paid time off- accrued annually, with increases based upon meeting goals
*Dental insurance through AFLAC
*Health Insurance Options provided at discounted rate through AFLAC
*$100 a month BONUS for reaching monthly add goals
*$50 for reaching monthly dorp goals
*$50 for reaching teacher schedule goals
*$500+ for reaching set overall student number goals
*Hours increased to max 40 based upon performance
*Get paid to take one 30 minute music lesson per week
Position opened until filled.
Start date is immediate.
You must be willing to undergo a background check, in accordance with local laws/regulations.
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*
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Applicant Requirements:
-Minimum of 1 year of experience in a fast paced field.
-Good people skills: works well with both children and adults, and enjoys building client relationships
-Timely & Reliable
-Good time management skills
-A positive attitude: the ability to encourage and motivate students and parents
-The desire to collaborate with a team to create a high quality, yet fun, music education environment.
-Must love kids!
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*
Application Process:
Please include a short cover letter which includes:
-your experience multitasking and working in fast paced environment
-a brief description of your attitude and philosophy with kids, and music education!
Job Type: Part-time
*
*
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Rate: $22.00 per hour
Benefits:
*Paid time off- accrued annually, with increases based upon meeting goals
*Dental insurance through AFLAC
*Health Insurance Options provided at discounted rate through AFLAC
*$100 a month BONUS for reaching monthly add goals
*$50 for reaching monthly dorp goals
*$50 for reaching teacher schedule goals
*$500+ for reaching set overall student number goals
*Hours increased to max 40 based upon performance
*Get paid to take one 30 minute music lesson per week
Schedule:
M/TU/W/Th 2-7, and Sat 7:45-4pm, other shifts as needed 32+ Hours per week
Work Location: In person
How much does an administrative assistant earn in Fontana, CA?
The average administrative assistant in Fontana, CA earns between $30,000 and $58,000 annually. This compares to the national average administrative assistant range of $26,000 to $46,000.
Average administrative assistant salary in Fontana, CA
$42,000
What are the biggest employers of Administrative Assistants in Fontana, CA?
The biggest employers of Administrative Assistants in Fontana, CA are: