Administrative assistant jobs in Fort Myers, FL - 156 jobs

Job Description The Office Services Assistant is responsible for providing onsite support for our client location at Fort Myers office. The ideal candidate will be hard-working, professional, able to undertake a variety of office support tasks and work diligently under pressure. URGENT! Position available to start as soon as possible. Office Services Assistant Responsibilities: • Document Services - Copying, Scanning, Filing, Printing, Case Management Software, Routing and Editing, etc. (confidential documents) • Mail - Scanning and routing incoming mail, posting and sending urgent matters accordingly. Prepare outgoing mail (envelopes, packages, FedEx, etc.) • Office Rounds - Pick-up and delivery of Copy/Scanning work, Mail and/or packages. • Assist Office Administration in daily tasks or follow ups on client matters or office needs. • Provide Excellent Customer Service • Perform other office duties as assigned • Make coffee during the day (morning & afternoon) • Empty dish washer and clean up anything dirty on the sink. • Inventory for kitchen supplies (coffee pots, cups, napkins, etc...) Office Services Assistant Qualifications: • Excellent communication both verbal and written • Customer Service Experience • Strong organizational and multi-tasking abilities • Disciplined and a willingness to learn • Professional appearance and demeanor • Comfortable with PC and Microsoft Suite environments Location: Fort Myers - IMMEDIATE OPENING (1) Job Type: Full-time Monday to Fridays Pay: $17.00 - $ 20.00 per hour (It is open to negotiations and will depend on the candidate's experience Hours: 8-hour shift (Possible overtime from time to time) Company Website: ********************** Benefits: • 401(k) • 401(k) matching • Paid time off • Dental insurance • Flexible spending account • Health insurance • Referral program • Retirement plan • Vision insurance

Who we are For more than 40 years, Reworld has been a leader in sustainable waste solutions, providing our customers with innovative solutions that help them achieve carbon-negative outcomes. Our Vision Reworld is leading the charge to a carbon-negative future through revolutionary sustainable materials management solutions that reduce, reuse, recycle and reimagine waste for the benefit of society and the environment. Our Business Reworld partners with businesses by offering cutting-edge engineering and innovative solutions, to help customers reduce, reuse, recycle and recover value from waste streams and meet or exceed their sustainability goals. Our Value Reworld's differentiator comes from our ecosystem of technology, facilities and partnerships, trusted by the world's largest organizations to reimagine waste management for a smarter, more sustainable world. All that we're missing is you. Apply today! About the role Reporting to the Facility Manager, the Facility Administrative Assistant will provide vital support to our management team, Human Resources, and day-to-day operations. This multifaceted role demands self-drive, organization, and proficiency in Microsoft Office suite. Responsibilities include reporting, account reconciliation, supply procurement, and HR assistance. Position Responsibilities: Primary function is HR Administrative tasks including assistance with recruiting, interview coordination, new hires, training increases, benefit updates, etc. Confidential assistance with handling of employee issues when requested Communicates Corporate, Regional and Facility announcements and programs IT and Telephone liaison - communicate with corporate IT with issues and assist office personnel with IT questions/issues as applicable Liaison for Dimensions/timekeeping assistance and resolving issues Liaison with Payroll for Job Status Change processing, recordkeeping of changes Assist with coordinating and communicating meetings and events when requested such as tours, training, meetings, luncheons, and company parties; this may require the Administrative Assistant to adjust their schedule, at times, so they may be present to support these meetings and events Prepare/update excel spreadsheets, power point presentations, reports for management including operations, safety, and environmental, as well as assisting with special projects Maintain facility documents and offsite storage in accordance with the document retention policy Support community relations and other projects Support the Facility Safety Coordinator to manage safety documents and databases, provide updates on the status of safety programs, administer the Medical Surveillance program and track safety training Basic accounting/purchasing duties (AR, data entry) Supports the Facility Manager and other members of the management staff as needed Administrative assistance as necessary ordering supplies, sending and distribution of mail/UPS/packages, organizing meeting requests, travel arrangements, managing schedules, assisting employees with travel and expense reimbursements Qualifications: GED/HS Diploma Advanced knowledge level in MS Excel, PowerPoint and Outlook At least 5 years of experience in Executive Admin/Office Admin Accounting-based functions or in a related area (preferred) Excellent time management skills and ability to multi-task and prioritize work Physical Demands: While performing the duties of this job, the employee may be regularly required to stand, sit, talk, hear, reach, stoop, kneel, and use hands and fingers to operate a computer, telephone, and keyboard. What Reworld Offers You: Health Care Benefits - start 1st day of employment Wellness Program Incentives & Rewards 401k - match up to 7% Paid Time Off (Vacation & Holiday) Paid Parental Leave Short-Term & Long-Term Disability Benefits Tuition Reimbursement Employee Referral Bonus All Reworld positions require a candidate's ability to perform the duties and responsibilities of the role while upholding Reworld's Values, including (but not limited to) contributing to a safe and inclusive workplace, delivering results through trust, and building breakthrough capabilities. Please note that Level, Title and/or Salary may be adjusted based on the applicant's experience or skills. Our DEI Commitment Reworld is an Equal Opportunity Employer, has developed an Affirmative Action Program (AAP), and will not discriminate against any qualified applicants because of race, color, religion, sex, national origin, sexual orientation, gender identity, disability (including perceived disability, physical, mental, and/or intellectual disabilities), veteran status, liability for service in the Armed Forces of the United States, or any other characteristic protected by law. Know Your Rights (Click to view poster) If you are an individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site because of your disability. You can request reasonable accommodations by going to Reworldwaste.com and clicking on the ‘Contact Us' button. Under Inquires, select ‘Careers' in the Interest field, fill out all required fields including your message. In the message section, please note this is a ‘Job Application Accommodation Request'. Attention Staffing Agencies & Search Firms Reworld may sometimes selectively collaborate with staffing agencies and search firms (Agencies). Reworld will only consider candidates from Agencies with whom a signed agreement and a duly authorized work order (for a specific role) has been duly executed. Any unsolicited candidate submissions or candidate submissions from Agencies that do not meet these criteria, will be deemed invalid and ineligible for any fees.

JOB PURPOSE The Administrative Assistant provides critical leadership support to the Program Manager and Disaster Case Management staff through administrative excellence, ensuring accuracy, timeliness, and compliance. This role is responsible for maintaining organizational efficiency by managing payroll, reporting, records, communications, and logistics while modeling professionalism, accountability, and client-centered service. Qualifications ESSENTIAL JOB RESPONSIBILITIES Payroll, Timekeeping & Expense Reporting · Track and manage overall payroll systems to ensure compliance and timeliness. · Receive, enter, and manage time submissions; ensure staff timesheets are submitted for signature on schedule. · Manage mileage submissions, ensuring all forms are accurate and routed for signature before submission. · Complete and submit Concur expense reports in compliance with accounting deadlines and policies. KPI: Ensure 100% on-time submission of payroll, timesheets, mileage, and Concur reports each cycle with error rate below 2%. Administrative Support & Communication · Answer and route calls, emails, and correspondence promptly and professionally. · Draft, proofread, and distribute documents, reports, and correspondence. · Provide scheduling support for Program Manager and leadership staff, ensuring meetings are coordinated efficiently. KPI: Respond to all staff or client inquiries within 24 hours; maintain zero scheduling conflicts; ensure 100% of administrative requests are completed by agreed deadlines. Records & Compliance Management · Maintain legal, financial, and program records with accuracy and confidentiality. · Ensure filing systems (digital and physical) are up-to-date, accessible, and compliant with organizational and contractual requirements. · Support contract repository, policies, and procedure updates. KPI: Maintain 100% accuracy in records filing and retrieval; complete monthly compliance checks on program files. Logistics, Errands & Office Operations · Pickup and distribute mail and documents to/from corporate. · Run general errands to support staff, vendors, and clients. · Track and distribute office keys, maintain supply levels, and ensure office systems operate smoothly. KPI: Complete all errands within scheduled timeframes; achieve 95% staff satisfaction rating on logistical and office support. Meeting & Event Support · Prepare agendas, materials, and minutes for monthly program and staff meetings. · Coordinate, set up, and break down meeting spaces (furniture, technology, supplies, refreshments). · Manage logistics for trainings and events, including ordering food, beverages, and materials as needed. KPI: Ensure 100% of meetings are fully set up at least 15 minutes prior to start time; achieve 95% satisfaction feedback from staff and leadership on meeting coordination and support. Leadership Through Administrative Excellence · Anticipate the needs of Program Manager and staff, proactively identifying ways to increase efficiency. · Support cross-department collaboration by ensuring communication flows smoothly across teams. · Act as the administrative lead in ensuring professionalism and organizational consistency in all documents, interactions, and reports. KPI: Document at least 2 process improvements per quarter that streamline workflow or reduce administrative errors. Other Duties · Perform additional administrative responsibilities as assigned in support of program success. KPI: Maintain 100% completion of special assignments by deadlines. Mission-Driven Service · Demonstrate exceptional customer service and servant leadership in all actions by prioritizing the child, family, Veteran, or client first, in support of the mission to “Empower people to build better lives for themselves, their families, and their communities.” KPI: Maintain 85% or higher satisfaction feedback from internal staff and external partners on administrative support. ESSENTIAL QUALIFICATIONS EDUCATION: High School Diploma/GED or comparable skill set obtained through experience. EXPERIENCE: 3-5 years administration experience, non-profit experience preferred; 2-3 years' experience in a customer service focused environment. Proficient knowledge of MS Office, Word, Excel etc.; Strong math skills, 10 key-by-touch and proof reading. ATTENDANCE: Must maintain regular and acceptable attendance at such level as is determined in the employer's sole discretion. LICENSES: Driver's License with clear record. VEHICLE: Must have daily use of a vehicle without prior notice. OTHER: Must be available and willing to travel to various locations and with such frequency as the business need dictates. Must pass criminal background checks. Must be available and willing to work nights, weekends, and holidays as required to meet business needs. Must not pose a threat or significant risk of substantial harm to the safety or health of himself/herself or others. Endeavors has a longstanding practice of providing a work environment that is free from all forms of employment discrimination, including harassment, because of race, color, sex, gender, age, religion, national origin, marital status, sexual orientation, gender identity, genetic information, disability, military or veteran status, or any other characteristic protected by law. We recruit, hire, employ, train, promote, and compensate individuals based on job-related qualifications and abilities. Endeavors also provides reasonable accommodation to qualified individuals with disabilities or based on a sincerely held religious belief, in accordance with applicable laws. If you need to inquire about an accommodation, or need assistance with completing the application process, please email **************** or speak with your recruiter. Endeavors is dedicated to offering reasonable accommodations for individuals with disabilities. If you are a qualified candidate with a disability and need help submitting your application online, please reach out to us at ************************. If you are chosen for an interview, we will provide further details on how to request accommodations for the interview process.

Working Title: ADMINISTRATIVE ASSISTANT II - SES - 79001361 Pay Plan: SES 79001361 Salary: $1,430.50 - $1,576.93 Bi-weekly Total Compensation Estimator Tool DIVISION OF HOTELS & RESTAURANTS Administrative Assistant II - SES Position Number: 79001361 Hiring Salary: $1,430.50 - $1,576.93 Bi-weekly State Personnel System You must be employed within the State of Florida Personnel System to be considered * Salary will be commensurate with experience* * Applicants must complete all fields in the Candidate Profile. Work history, hours worked, and formal education are required to qualify for this position. Responses to Qualifying Questions must be verifiable in the Candidate Profile. Resumes and other documentation can be attached to provide additional information. * Our Organization and Mission The Division of Hotels and Restaurants (H&R) licenses, inspects, and regulates public lodging and food service establishments in Florida under Chapter 509, Florida Statutes (FS). The division also licenses and regulates elevators, escalators and other vertical conveyance devices under Chapter 399, FS. The division's three bureaus - Sanitation and Safety Inspections, Licensing and Elevator Safety - comprise a team of approximately 358 personnel fulfilling the regulatory obligations of the division throughout the state. Our Mission is to protect the health and safety of the public by providing the industry with quality inspections and fair regulation. The Work You Will Do This position independently performs advanced administrative and supervisory work supporting district operations and regulatory functions. Supervision & Staff Development * Supervises, trains, and cross-trains administrative and support staff. * Evaluates employee performance, prepares performance plans and evaluations, and assists staff with questions or issues. * Provides task coverage when staff are absent and assists with onboarding and training of new inspectors on office procedures. Administrative & Operational Support * Assists the District Manager, Deputy District Manager, and Supervisors with research, special projects, and operational requests. * Serves as liaison between district staff and division personnel. * Acts as building fire warden and point of contact for building maintenance issues. Fiscal, Inventory & Asset Management * Maintains vehicle inventory and transponder records and prepares monthly vehicle reports. * Reconciles receipt books and completes year-end reconciliation for the district. Records, Compliance & Regulatory Support * Monitors district mailboxes and OnBase for service requests, complaints, and regulatory documents. * Prepares accurate materials for public records requests and maintains the electronic public records log. * Assists with administrative complaints, closures, determinations, unpaid fine notices, and delinquent license correspondence. * Tracks resort dwellings, escalations, and unlicensed inspections in accordance with division guidelines. * Responsible for scheduling the Certified Food Manager exam and arranging payment for new certifications and renewals for the district field staff. Customer Service & Front Office Operations * Provides customer service at the front desk, assists walk-in customers, answers calls, and signs off on beverage paperwork. * Prepares front desk coverage schedules and manages conference room calendars for meetings and hearings. Technology & Systems Support * Enters and maintains data related to complaints, inspections, service requests, and licensing documents. * Assists with assigning inspections and service requests to iPads and supports system updates and testing (e.g., Versa Regulation, OnBase). * Assists with records filing, scanning, and annual document purging. Perform other related duties as assigned. Minimum Requirements: * Two years of general office experience; and * Two years of computer experience to include proficient use of Microsoft Word and Excel; and * Two years of customer service experience assisting customers on the telephone or in-person. Preferred: * One or more years of experience leading, training, or coordinating the work of others. * One or more years of experience in industry regulation, licensing, or compliance. Knowledge, Skills & Abilities * Knowledge of basic management principles and practices as it pertains to the Bureau of Field Services. * Skilled in the use of software, desktop hardware to enhance personal and organizational performance (spreadsheet, work processing, scheduling, e-mail, licensing and internet applications, and other technology required by the department). * Ability to collect, evaluate and analyze data to develop alternative recommendations, solve problems, document workflow and other activities relating to the improvement of management practices. * Ability to communicate effectively orally and in writing. * Ability to establish and maintain effective working relationship with others. Applicant Note: If you are the selected candidate for this position and hold a current license through the Florida Department of Business & Professional Regulation, you may be required to place your license in an inactive status. NOTE: This position requires a security background check and/or drug screening and participation in direct deposit. You will be required to provide your Social Security Number (SSN) and date of birth in order to conduct this background check. Applicants are required to apply through the People First system by the closing date, by applying online. All required documentation must be received by the closing date of the advertisement. If you have any questions regarding your application, you may call **************. The Florida Department of Business & Professional Regulation is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DBPR Human Resources (HR) Office at **************. DBPR requests applicants notify HR in advance to allow sufficient time to provide the accommodation. SPECIAL REMINDERS Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: ****************** If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. The Florida Department of Business & Professional Regulation values the sacrifices veterans and their family members have given to our country and support the hiring of returning service members and military spouses. A candidate for veterans' preference who believes he or she was not afforded employment preference may file a complaint in accordance with Rule 55A-7.016, F.A.C., with the Florida Department of Veterans' Affairs, Veterans' Preference Coordinator, 11351 Ulmerton Road, Suite 311, Largo, FL, 33778. The Department of Veterans' Affairs has also established an email where people can electronically file claims or ask questions. The email is ***********************************. The Department of Business and Professional Regulation will only hire U. S. citizens and lawfully authorized alien workers. Our agency participates in the E-Verify System which is a federal government electronic database available for employers to use to verify the identity and employment eligibility of all persons hired to work in the United States. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Location:

As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties. Your Responsibilities: * Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations and new hires. * Process and code invoices for payment. * Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner. * Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager's review and approval. * Maintains, updates and coordinates resident information in computer database at a minimum on a monthly basis. Generates and provides this information to the Property Manager, Board of Directors and valet desk. * Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners. * Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures. * Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve. * Sets up meetings for Board Approval process. * Keeps packages updated with new memos and policies as required. * Prepares any resident information packages that require Board approval, (i., e., Architectural Modification). * Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons. * Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. Maintains log for sales and cash purchases as needed. * Follows safety procedures and maintains a safe work environment. * Other duties as required. Skills & Qualifications: * Associates degree with concentration in business preferred, or equivalent combination of education and experience. * Three (3) to Five (5) plus years of related work experience. * Accounting experience preferred. * Computer literacy: Intermediate proficiency in Microsoft Windows software. * Must possess strong administrative background. * Strong working knowledge of customer service principles and practices. * Excellent interpersonal, office management and communications skills. * Self-starter with excellent communication, interpersonal and customer service and telephone skills. Physical Requirements: * Physical demands include ability to lift up to 50 lbs. * Standing, sitting, walking and occasional climbing. * Required to work at a personal computer for extended periods of time. * Talking on the phone for extended periods of time. * Ability to detect auditory and/or visual emergency alarms. * Ability to work extended/flexible hours, weekend, and attend Board meetings as required. * Driving when necessary. Supervisory Responsibilities * No supervisory responsibilities Additional Information * Schedule: Monday-Saturday 9:00am - 5:30 pm What We Offer: As a full-time associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $28.00 per hour Disclaimer Statement This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.

Support managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures. Effectively communicate via phone and email ensuring that all duties are completed accurately, delivered with high quality and in a timely manner. Attend meetings and take accurate minutes. May responsible for accurate and timely physician credentialing. May direct and lead the work of others. May manage and coordinate administrative programs and office activities. Create spreadsheets, manage databases and prepare presentations, reports and documents as needed. Answer telephones and take messages or transfer calls. May cover the reception desk when required. Calendar management, schedule appointments, update calendars and arrange staff meetings

Job Title Administrative Assistant (Development) State Florida Program Children's Network of Southwest Florida, LLC Reports to Development Director FLSA Status Non-Exempt Statement This job description will be reviewed periodically as duties and responsibilities change with business necessity. Essential and marginal job functions are subject to modification. Mission Statement The Children's Network of Southwest Florida is committed to working with the community to protect children and preserve families. General Purpose of Job Assist the Development Director and Training Specialists with overall operations, communication, internal and external schedules, correspondence, meetings, and projects. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Essential Duties and Responsibilities Assist the Staff Development Director and Training Specialists Reports to and manages workload with the Staff Development Department General administrative duties to include filing, scanning, faxing, copying, and mailing. Manages projects as required Coordinate departmental meetings Produces training materials Produce and maintain meeting agendas, minutes and reports for distribution Performs other related duties and projects, as required Working Hours CNSWFL's work week typically operates during regular business hours Monday through Friday from 8 am to 5 pm. However, there may be occasions when the job requires availability outside of these hours, including evenings, weekends, and holidays, to provide 24/7 coverage as needed. Flexibility in scheduling and availability to work on a rotating shift basis are not likely but may be required. Candidates should be prepared for potential variations in working hours and be willing to adjust their schedule as necessary to meet the demands of the role. Your supervisor will advise you of your work hours. Travel Travel in and outside of Circuit 20 (Lee, Charlotte, Collier and Hendry/Glades counties) is required. Training All employees must complete fifteen (15) hours of on-line or classroom Training on an annual basis. If the employee is a Certified Child Welfare Professional, Training hours must total twenty (20) annually. Supervisory Responsibilities This position does not have supervisory responsibilities. Education and Experience High School Diploma or General Education Degree (G.E.D.) required, and a minimum of two (2) years of previous administrative or secretarial office experience. Skills and Abilities Must be able to operate standard modern office machinery, including fax, telephone, calculator, computer, scanner, printer, copier and mail machine. Minimum typing speed of 50 wpm; excellent word processing skills. Must be competent with Microsoft Office Suite programs, including Word, Excel, Power Point, Access, Publisher and Outlook. Must be competent with basic e-mail protocol and procedures including sending, receiving, replying, attachments, and meeting scheduling; excellent written and oral communication skills; effective listening skills; ability to work as a team member, and the ability to work in a multi-cultural environment. Must possess excellent organizational skills and abide by the highest standards of confidentiality. pre-employment requirements Certificates, License, Registrations, backgrounds, drug screens, Etc. Valid driver's license required, with proof of insurance Driver's license check is a requirement No special certification or registration is required for this position Criminal background screening (fingerprinting) (Local Law Enforcement and FBI/FDLE) Drug Screening is a requirement Children's Network participates in E-Verify Other Requirements Language Skills Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, board of directors, clients, customers, and the general public. Ability to speak effectively before groups of customers or employees. Mathematical Skills Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, percentages, ability to draw and interpret bar graphs. Reasoning Ability Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to be proactive, as well as handle problems involving several concrete variables in standardized situations. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job requires the ability to sit for extended periods; walk; stand; use hands to finger, handle or feel; reach with hands and arms; stoop, kneel or crouch; talk and hear. This job requires visual acuity sufficient to read and operate standard modern office machines. The employee must occasionally lift and/or move up to 25 pounds. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This is administrative work in an indoor office environment with a moderate noise level (business machines, printers, computers, telephones). ADA: Children's Network of Southwest Florida, LLC will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990. EEO: Children's Network of Southwest Florida, LLC does not discriminate based on race, national origin, gender, religion, veteran status, or disability in employment, in provision of services, or in access to programs. Children's Network of Southwest Florida, LLC is a Drug-Free Workplace. All personnel must demonstrate the following capacities: A commitment to empowering others to solve their own problems Valuing a nurturing family as the ideal environment for a person A conviction about the capacity of people to grow and change The ability to establish a respectful relationship with persons served to help them gain skills and confidence The ability to work collaboratively with other personnel and/or service providers or professionals The capacity to maintain a helping role and to intervene appropriately to meet service goals The ability to set appropriate limits. Safety and permanency of children. I certify that the statements above to the best of my knowledge accurately describe the duties performed and agree that I am qualified in education and skill to meet the requirements of the position. If the employee does not agree, indicate here: Supervisor: Date: Employee: Date: Reviewing Authority: Date: Do Not Agree: Qualifications High School Diploma or General Education Degree (G.E.D.) required, and a minimum of two (2) years of previous administrative or secretarial office experience. Must pass a Level II Background Check. For more information please click this link: ********************************

Exciting Opportunity: Moorings Park Grande Lake Assisted Living Community, GardenView partners will play a vital role in enhancing the lives of our residents by providing comprehensive support across dining, activities, and personal care while fostering meaningful relationships based on the Best Friends™ Approach to dementia care. This philosophy prioritizes respect, dignity, and engagement, ensuring that each resident feels valued, understood, and supported. Moorings Park is looking for an Office Services Assistant . The Office Services Assistant in our assisted living facility is responsible for preparing and filing residents' records, scheduling, answering, and transferring all telephone calls in a courteous and professional manner, giving information, direction and other appropriate assistance to residents, staff and visitors; performing the clerical duties of the Medical and Nursing Departments to assure that documentation for all medical record information is in compliance with established facility policies and procedures, and State and Federal regulations; coordinating and overseeing scheduling of the nurses and therapists to ensure resource utilization and compliance with physician's orders and visit authorizations; performing patient intake, including the completion and filing of all necessary records and assist with tracking of medical supplies. Contributions: Answers phone, taking messages and forwarding messages and calls to appropriate parties. Tracks call lights through S.A.R.A. and notifies staff of pending calls. Completes monthly schedule for Licensed Nurses and Resident Care Assistants, coordinating PTO requests with Administrator. Maintains stock of central supplies, forwarding purchase requests to Administrator. Maintains an adequate supply of Resident Admission Packets. Inputs monthly data for quarterly reporting. Assists the nurses with scheduling resident appointments, arranges transportation and escorts. Prepares daily Transportation Calendar and presents information for daily Stand Up. Assembles records after discharge and files them in the established order. Inputs timekeeping data into central timekeeping system to maintain time and attendance and generate accurate reports. Maintains current resident roster, resident trust fund program and ECC list. Maintains continuing education training for all nursing staff. Maintains the security of health information systems and medical records. Assures physical protection is in place to prevent loss, destruction and unauthorized use of both manual and electronic records. For example, assures safeguards are in place such as sign-out systems, and systems for securing file cabinets and file rooms where overflow and discharge records are stored. Assures systems are in place to maintain confidentiality of manual health information. Manages the release of information functions for the facility including review and processing of all requests for information. Maintaining facility policies and standards of practice to assure release of information requests are appropriate and meet legal standards and is processed in accordance with facility policies and procedures. Maintains systems for filing, retention and destruction of overflow records and discharge records in accordance with facility policy and relevant. Assures systems are in place to maintain up to date resident-specific information in the computerized clinical information system and completes data entry functions as applicable. Orders and maintains a proper inventory of all medical record forms and distributes to appropriate staff. Maintains a current Medical Record Policy and Procedure book, including consultant reports. Reviews all schedules to ensure the agencies best operations of standards are met for productivity and resource utilization Schedules per -diem clinicians and resolves appointment conflicts or questions from residents. Updates and scans documents in the electronic health records (EHR) Comply with applicable federal, state, and local laws, rules, and regulations; maintains knowledge of and follows all company policies and procedures. Obtain knowledge and demonstrate the principles of Moorings Park, person directed care and successful aging philosophies and their inherent core values of commitment, respect, compassion, dedication, teamwork, and quality. Team member will support, actively participate, and act in accordance with the principles of the Moorings Park service culture and be familiar with and fluent in the language and service pillars of Moorings. Acknowledge and greet all residents, guests and team members with utmost courtesy and urgency. Ensure visitors sign in; validate the nature of their visit and notify resident or team member of the visitor. Provide high levels of resident engagement. Answer phones and other communication devices promptly and transfer messages to the appropriate party. Handle inquiries and release information in accordance with established policies and procedures. Clearly communicate emergency information including fire, severe weather, missing person) to residents, guests and team members using community procedure. Perform administrative tasks for supervisor, residents and guests as requested. Receive and ensure distribution of mail and other deliveries to the appropriate residents or department. When desk coverage is available, deliver packages and perishables to resident homes. Job Requirements: Excellent oral and written communication skills in the English language required During emergencies or natural disasters may be required to be on duty for the duration of the disaster. High school diploma or equivalent. Training as a Medical Records Secretary or equivalent preferable, but not mandatory. Long term care or healthcare experience preferably. Knowledge of medical terminology. Minimum two years' experience working in a office setting. Proficient with MS Office (Word, Excel and Outlook). Moorings Park Communities, a renowned Life Plan organization includes three unique campuses located in Naples, Florida. We offer Simply the Best workplaces through a culture of compassionate care for both our residents and our partners. Simply the Best Benefits for our partners include: FREE health and dental insurance FREE Telemedicine for medical and behavioral health Vision insurance, company paid life insurance and short-term disability. Generous PTO program HSA with employer contribution Retirement plan with employer match Tuition reimbursement program Wellness program with free access to on-site gym Corporate discounts Employee assistance program Caring executive leadership

About Us At Apple Roofing, our purpose is to build a sweeter experience - for our teammates, our customers, and our partners. We do this by putting people first, making it easy, and doing the right thing. We are seeking a high-energy, detail-oriented, and accounting-savvy Administrative Assistant to join our team in our Fort Myers, FL office. This role is ideal for someone who brings strong organizational skills, a proactive mindset, and a genuine passion for supporting both administrative and financial functions. In addition to traditional front-office responsibilities, this role will support basic accounting tasks such as accounts payable/receivable, AIA billing, and bookkeeping. The ideal candidate is not only accurate and efficient with data but also thrives in a fast-faced, people-first environment where culture fit is just as important as capability. What You'll Do: Accurately and efficiently input company leads into our database. Verify incoming lead data/emails for accuracy and completeness. Answer and direct incoming phone calls to appropriate personnel or departments. Greet visitors in a professional and friendly manner. Provide general administrative support, such as filing, copying, and data entry. Maintain the reception area to ensure it is clean, organized, and welcoming. Monitor and manage office supplies and reorder as necessary. Collaborate with internal departments to ensure data and records accuracy. Assist with accounts payable and receivable processes. Support accounting functions, including familiarity with AIA billing and basic bookkeeping. Utilize or learn systems such as QuickBooks, Acculynx, and Sage Intacct (preferred but not required). Identify areas for process improvement and make efficiency recommendations. Prioritize and manage multiple tasks and deadlines effectively. Perform other duties as assigned. Requirements What We're Looking For: High school diploma or equivalent; Associate's or bachelor's in business or related field preferred. 1+ years of experience in an administrative support or data entry role. Experience in the construction or roofing industry is a plus but not required. Proficient in Microsoft Office (Word, Excel, Outlook). Familiarity with QuickBooks, Sage Intacct, and Acculynx is a plus. Knowledge of accounting/bookkeeping and AIA billing is strongly preferred. Strong organizational skills and attention to detail. Excellent communication and interpersonal skills. Strong phone handling and active listening skills. Ability to manage and prioritize multiple tasks and deadlines. Bilingual in English and Spanish is preferred but not required. Benefits Why Apple Roofing? Be part of a company that lives its core values: People First, Build Trust, Make It Easy. Competitive pay and benefits package. A positive, team-oriented culture with real career pathways.

About Us: Do you enjoy connecting with people? Are you the kind of person who loves making someone's day? Would you thrive in a positive, growth-focused environment where your work truly matters? If you said yes , you might be the perfect fit for our team! We're Berman Physical Therapy, a rapidly growing clinic in Naples, FL that specializes in helping people move better so they can avoid surgery and pain pills! Our unique culture is built on passion, positivity, and purpose, and our team is the reason our patients keep coming back and telling their friends. Check us out at **************** to learn more. About This Role: We're looking for an enthusiastic, people-loving Administrative Assistant to help us create a world-class client experience from the very first phone call to the final follow-up. Your mission is simple but powerful: help clients feel seen, supported, and excited to come back. You'll be the first impression for many clients and play a key role in keeping our schedule full, our clients happy, and our reputation growing. You're a great fit if: You're energized by talking to people and making genuine connections You can confidently handle conversations around pricing and scheduling You're organized, proactive, and detail-oriented You want to be part of a fun, mission-driven team that truly changes lives Core Responsibilities: ✅ Create an exceptional front desk experience that feels more like a boutique concierge service than a traditional medical office ✅ Handle inbound calls, schedule appointments, and follow up with leads ✅ Communicate value clearly, overcome objections, and build rapport with new and returning clients ✅ Keep the schedule optimized for efficiency and client satisfaction ✅ Maintain clean records: check-ins, payments, reconciliations, voicemails, and emails ✅ Encourage reviews, testimonials, and word-of-mouth referrals through relationship-building ✅ Support marketing and client retention efforts with thoughtful touches and follow-through ✅ Anticipate client needs and exceed expectations whenever possible What We Value: 💙 Connect Emotionally - Build real relationships, not robotic transactions 🌟 Create a WOW Experience - Go above and beyond for clients at every opportunity 🏠 Create a Family Environment - Make every person feel welcome, supported, and part of our community Compensation & Perks: 💰 $20-$25/hour based on experience 🌴 10 days paid vacation in your first year 🎄 Optional paid week off between Christmas & New Year's 📈 Growth opportunities within the company 🤝 A positive, family-like team culture that you'll actually enjoy being part of Ready to Apply? We're looking for someone who wants more than just a job-you want to be part of something meaningful. Click Apply Now and tell us why you'd be a great fit. We can't wait to meet you!

What This Position is All About As the Fifth Avenue Club Assistant, you are client focused and take initiative to resolve problems. You seek out responsibilities and follow through on all projects and tasks. You also possess strong organizational skills and demonstrate attention to detail. Who You Are: A towering strength at winning over an audience with their perspective A thought leader, capable of creating a breakthrough strategy or transformative approach the most complex challenges A thought leader, trusted for inventive and game changing ideas to even the most complex challenges, constantly seeks improvement and new ways to do things by challenging convention You Also Have: Retail Experience Required Available to work a flexible schedule that can include nights and weekends Always portrays a professional and polished demeanor demonstrating confidence and a positive attitude Has the ability to interact professionally and respectfully with people As The Fifth Avenue Club Assistant, You Will: Have the ability to continue client relationships and address all client needs when consultant is not available, acts as a liaison between client and consultant Utilize good time management and prioritizes daily tasks Be computer literate and systems savvy Ad hoc responsibilities as needed Your Life and Career at SFA: Be a part of a team of disruptors focused on stores and redefining the luxury experience. Exposure to rewarding career advancement opportunities, from retail to supply chain, to digital or corporate A culture that promotes a healthy, fulfilling work/life balance Benefits package for all eligible full-time Associates (including medical, vision and dental) An amazing Associate discount Saks.com is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. *The above expected salary range may have some variability based upon factors including, but not limited to, a candidate's overall experience, qualifications, and geographic location. If you are interested in the role, we encourage you to apply and, if selected to move forward in the interview process, you will have a chance to speak with our recruitment team regarding your specific salary expectations.

Benefits: Opportunity for advancement Paid time off Training & development Seeking 2 Part Time positions - Morning 7am - 1:30pm & Afternoon 1pm - 6:15pm. Do you enjoy daily interactions with peers AND children? How about starting your day off with endless smiles and high fives from children ages infancy through 5 years old? Candidates who are task oriented workers with laser focus attention to detail and who can manage to multitask and slay through the day would be an excellent match for this position. Responsible for confidential and time sensitive material. Proficient with MS Word and Excel. Able to work with others harmoniously. High Integrity. Superb listening and follow up skills. Must have excellent verbal and written communication skills. Must obtain 45 hours of childcare training with DCF within 6 months of employment. Familiar with DCF childcare rules and regulations (willing to provide training in this area). Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and oversee other staff. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Reports to Director and/or School Owner. Answer and direct phone calls. Organize and schedule meetings and tours. Produce and distribute correspondence memos, letters, faxes and forms. Maintain and create new child files. Order office supplies. Provide general support to visitors and information by answering questions and requests on telephone and email and in-person. Handle multiple projects. Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories. Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies. Maintain computer and manual filing systems. Reply to email, telephone or face to face enquiries. Develop and update administrative systems to make them more efficient. Resolve administrative problems. Receive, sort and distribute deliveries. Greet and assist visitors to the office. Support the teachers by printing and laminating materials as requested. Must be able to lift up to 35 lbs. in connection with handling of children for the facilitation of programs, child safety, and potential emergency situations. Related keywords: administrative a Compensation: $18.00 - $24.00 per hour

Job Title: Administrative Assistant, Full-time Reports to: Business Manager/Pastor Classification: Hourly/Nonexempt St. William Parish is seeking a full time administrative assistant to support the Parish office. Job Responsibilities Assist with answering telephone, taking messages and forwarding calls. Greet and welcome vendors, families, students, and other visitors. Check visitors in and inform employee of visitor arrival for pick up. Assist with data entry and clerical work as directed by Business Manager. Clerical work as assigned. Provide general information. Copy, file, and maintain paper or electronic documents and records. Help with hospitality set-up & breakdown. Assist with mass mailings & special events. Assist with other tasks, as needed, or assigned.

Job Description Experience Health & Wellness Center in Cape Coral, FL is calling all customer service rock stars to apply to join our amazing office team as a full-time OR part-time Chiropractor Administrative Assistant! WHY YOU SHOULD JOIN OUR TEAM We are an uplifting clinic that wants all of our employees to thrive and succeed. We pay our full- or part-time Chiropractor Administrative Assistants a competitive wage of $15.00 - $18.00/hour or $30,000 - $40,000/year, depending on experience. Our office team also enjoys great benefits, including accrued paid time off (PTO), a 401(k), paid holidays, health stipends, annual bonuses, and birthday and work anniversary celebrations. Plus, we make it easy to apply to this front desk position with our initial quick mobile-optimized application. If we have your attention, please continue reading about this outstanding opportunity with our clinic! ABOUT EXPERIENCE HEALTH & WELLNESS CENTER Experience Health & Wellness Center has been rated one of the top clinics in Cape Coral and for good reason! Our unique approach to chiropractic care with a focus on the nervous system helps us provide our patients with high-quality, comprehensive care that relieves pain and leaves them feeling rejuvenated. We specialize in upper cervical chiropractic care, which is a painless spinal adjustment that helps balance the body and nervous system. Our mission is to give, love, serve, and educate our community on holistic healthcare, and to help everyone experience true health and healing. While our dedication to providing natural healthcare drives what we do, the true secret behind our success is our hardworking, talented team of employees. We want to support our team's well-being just as much as our patients', which is why we foster a fun, positive working environment where our employees can grow and thrive. Our employees also enjoy competitive pay and generous benefits. ARE YOU A GOOD FIT? Ask yourself: Are you extremely organized and detail-oriented? Do you thrive in fast-paced environments? Can you effectively cooperate with a team? Are you passionate about working in healthcare? If so, please consider applying for this front desk position today and advance your career in the healthcare industry! YOUR LIFE AS A CHIROPRACTOR ADMINISTRATIVE ASSISTANT This full- or part-time front desk position typically works Monday - Thursday. As a Chiropractor Administrative Assistant, you are a positive presence who greets every patient that comes through our doors. You are the first person our patients see, so you strive to create a comfortable, vibrant atmosphere where they can relax. In this position, you provide exceptional customer service to our patients, answering all questions and assisting with scheduling or payment matters. Whether you're interacting with patients face-to-face, over the phone, or online, you communicate clearly and professionally. If one of your coworkers requires assistance with a task, you are happy to jump in and lend a hand. You also keep our office looking nice by maintaining a clean, organized work area throughout the day. You feel great about directly impacting others' health and helping us to better serve our patients! WHAT WE NEED FROM YOU Experience in a customer service role Proficiency with basic computer skills 3+ years of customer service experience or bilingual fluency would be preferred but is not required. If you can meet these requirements and perform this full- or part-time front desk job as described above, we would be happy to have you as part of our amazing office team at our clinic! Location: 33991 Job Posted by ApplicantPro

Job Description Job Title: Planning Technician I (Administrative Assistant) Pay: $19.72 per hour Schedule: Full-time | Monday-Friday, 8:00 a.m.-5:00 p.m. Work Setting: On-site What You'll Do Serve as the main customer service contact for zoning and land use inquiries. Provide administrative support to planning staff, inspectors, and plans examiners. Receive and process petitions related to planning and development. Maintain accurate records and organize project files. Prepare board packages, agendas, and meeting minutes. Update the City's website with current planning materials and information. Assist with collecting and analyzing data for planning projects. Maintain public informational materials and manage department filing systems. Minimum Qualifications High school diploma or equivalent (preferred). At least 4 years of responsible office experience. Minimum of 2 years in customer service or public-facing roles. Valid Florida driver's license or ability to obtain one by date of hire. Proficiency in Microsoft Word, Excel, and PowerPoint. Strong written and verbal communication skills. Ability to manage time effectively, stay organized, and maintain accuracy. Experience using multi-line phones, copiers, and other office equipment. Why Join Us You'll play a key role in supporting community development and planning efforts while engaging with the public in a meaningful way. This position offers the opportunity to work closely with experienced planning professionals and contribute to the city's growth and organization. IND3

Boatman Ricci is seeking a friendly, professional and organized Administrative Assistant to assist the Firm's Director of People and Culture, as well as manage the Firm's front desk twice a week and as needed. This role comes with plenty of opportunity for growth! Please see the Firm's “Blueprint” to learn more about the Firm's Mission, Vision and Values. Duties and Responsibilities · Preparation of Engagement Agreements. · Opening of new files/matters. · Answering phone calls. · Greeting clients. · Manage Shareholder calendar. · Processing of mail. · Assist with mailing or overnighting correspondence. · Client intake, consultation scheduling and confirming appointments. · Scanning and saving documents. · Maintenance of kitchen (restocking fridge and other areas as needed). · Maintenance of conference room. · Ordering Supplies. · Other responsibilities as needed from time to time. Requirements and Qualifications · Experience with customer service is necessary. · Strong computer skills are necessary. · Some college or post-high school education preferred. · Strong interpersonal communication skills. · Possess Initiative, adaptability. · Must be exceptional on the phone. · Must be organized with the ability to prioritize and multitask. · Positive and professional. · Excellent written and verbal communication skills. · Strong attention to detail. · Legal experience is a plus but not required. · Proficiency in Microsoft Office Expectations for a Collaborative Team Culture and Individual Excellence Our Firm is dedicated to providing exceptional legal services to our clients, and we understand that achieving that goal requires a cohesive and collaborative team effort. Therefore, we are seeking individuals who can effectively work together, from administrative staff to legal assistants, paralegals, law clerks, associates, and partners, to manage complex communication dynamics and conflicts while consistently producing outstanding results aligned with client outcomes. Our team operates with the highest level of legal efficacy at prices that remain competitive in the marketplace. Responsibilities for All Team Members: a. Communication Management: Foster open and effective communication channels among team members at all levels, ensuring that information flows smoothly and efficiently. b. Conflict Resolution: Proactively address conflicts and challenges that may arise within the team, seeking amicable resolutions and maintaining a positive and collaborative work environment. c. Team Collaboration: Encourage and facilitate teamwork, emphasizing the importance of mutual support, sharing knowledge and ideas, and leveraging diverse perspectives to achieve optimal results. d. Case Management: Coordinate efforts within the team to manage cases efficiently, ensuring deadlines are met, and client expectations are exceeded. e. Client-focused Approach: Maintain a deep commitment to understanding and meeting client needs, consistently delivering high-quality legal services that align with our clients' desired outcomes. f. Continuous Improvement: Actively participate in regular team meetings and training sessions to enhance skills, share best practices, and stay updated on legal developments and industry trends. g. Effective Use of Technology: Develop and maintain a level of proficiency with the Firm's technology that allows team members to work efficiently, productively, and profitably within the Firm's protocols and team dynamics. h. Ideal Personal Attributes for Each Team Member: i. Effective Communication: Exceptional verbal and written communication skills, enabling effective collaboration and client interactions. j. Conflict Management: Strong conflict resolution and problem-solving abilities, with the capacity to navigate challenging situations while maintaining professionalism and fostering positive relationships. k. Teamwork: Proven ability to work effectively in a team-oriented environment, valuing and leveraging the expertise and contributions of others. l. Legal Expertise (excluded for Administrative Staff): Comprehensive knowledge of relevant legal principles and practices, with the ability to apply them strategically to achieve client objectives. m. Time Management: Excellent organizational and time management/capture skills and habits, ensuring profitable and efficient handling of multiple tasks and priorities. n. Adaptability: Demonstrated flexibility and adaptability to evolving situations and changing client needs, remaining focused on delivering exceptional results. o. Professionalism: Uphold the highest ethical standards, maintaining confidentiality, and treating all team members and clients with respect and integrity.

Job DescriptionBenefits: Opportunity for advancement Paid time off Training & development Seeking 2 Part Time positions - Morning 7am - 1:30pm & Afternoon 1pm - 6:15pm. Do you enjoy daily interactions with peers AND children? How about starting your day off with endless smiles and high fives from children ages infancy through 5 years old? Candidates who are task oriented workers with laser focus attention to detail and who can manage to multitask and slay through the day would be an excellent match for this position. Responsible for confidential and time sensitive material. Proficient with MS Word and Excel. Able to work with others harmoniously. High Integrity. Superb listening and follow up skills. Must have excellent verbal and written communication skills. Must obtain 45 hours of childcare training with DCF within 6 months of employment. Familiar with DCF childcare rules and regulations (willing to provide training in this area). Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and oversee other staff. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Reports to Director and/or School Owner. Answer and direct phone calls. Organize and schedule meetings and tours. Produce and distribute correspondence memos, letters, faxes and forms. Maintain and create new child files. Order office supplies. Provide general support to visitors and information by answering questions and requests on telephone and email and in-person. Handle multiple projects. Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories. Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies. Maintain computer and manual filing systems. Reply to email, telephone or face to face enquiries. Develop and update administrative systems to make them more efficient. Resolve administrative problems. Receive, sort and distribute deliveries. Greet and assist visitors to the office. Support the teachers by printing and laminating materials as requested. Must be able to lift up to 35 lbs. in connection with handling of children for the facilitation of programs, child safety, and potential emergency situations. Related keywords: administrative a

Job Description The Activities Administrative Assistant serves as the first point of contact for members and guests, providing a warm welcome and ensuring an exceptional experience. This role is responsible for greeting members, answering phones, handling inquiries, assisting with reservations (dining, events, spa, or activities), and maintaining accurate records. The associate ensures smooth communication between departments, provides information about club services and amenities, supports the Activities Department and upholds the highest standards of hospitality. Strong customer service, professionalism, and attention to detail are essential. ABOUT FIDDLER'S CREEK Fiddler's Creek is an award-winning, private, master-planned community featuring luxury residences and resort-style amenities in a tropical setting. The developer of Fiddler's Creek is Naples-based Gulf Bay Group of Companies, one of the largest privately-owned development companies in Florida. Our employees and contractors have a history of providing service at the highest level of hospitality with a strong sense of responsibility, loyalty, confidentiality, and ethics. Each individual possesses great initiative with a deep understanding of their individual role and a passion for the luxury club market. POSITION RESPONSIBILITIES: Greet visitors, determine the nature and purpose of visit, and direct or escort them to specific destinations. Promptly answer telephone and emails using positive and clear English communication. Operate telephone switchboard to answer, screen and forward calls, provide information, take messages, and schedule appointments. Maintain and update appointment calendars. Provide information about establishment such as location of departments or offices, contact employees within the organization, services provided, hours of operation, etc. Oversee member and guest inquiries and needs. Resolve any member or guest issues and address concerns as necessary in a timely manner. Create, process and distribute guest passes and perform daily charges to member account. Provide Notary services to members/guests if licensed. Maintain the member roster. Print and bind member rosters and calendars. File, maintain, and scan records. Summarize results of comment cards monthly. Manage incoming prospects and assign a tour guide. Daily mail collection, interoffice mail collection & distribution. Inventory office supplies. Maintain a clean and organized personal workspace. Contribute to maintaining overall office tidiness. Perform administrative support tasks (i.e., proofreading, transcribing handwritten information) Assist in all areas of Club Operations as requested. Print necessary flyers and event signs as directed. Take/Confirm reservations for upcoming events, manage waitlists. Upload digital media to TVs around the Club. Create and maintain Monthly Event Schedule and distribute to all necessary managers. Maintain monthly event participation pace report and distribute to appropriate parties. Distribute daily during the season (October through May). Assist in creating, printing and cutting buffet signs, event booklets, menus and flyers, etc., when requested. Assist with special assignments/projects to support Events Manager. OTHER Timely and consistent attendance is essential to the successful performance of this position. Employees with irregular attendance will be subject to disciplinary action, up to and including termination of employment. Due to the cyclical nature of our industry, employer may require employees to work varying schedules to reflect the business needs of the company. Upon employment, employees are required to fully comply with the company's rules and regulations for the safe and efficient operation of the facilities. Employees who violate the rules and regulations will be subject to disciplinary action, up to and including termination. EDUCATION/EXPERIENCE/OTHER REQUIREMENTS: High School diploma or equivalent required. A four-year degree in hospitality, event planning, or related program is preferred. Previous experience in the Hospitality industry, particularly in a private club setting, preferred. Proficient in Microsoft Office Suite. Canva experience a plus. Excellent attention to detail, verbal and written communication skills. Prior experience in office environment preferred. Strong interpersonal and relationship building skills. Solid organizational and time-management skills with ability to manage multiple priorities. Ability to work independently with minimal supervision, effectively prioritize tasks, and consistently meet deadlines. Provide a positive role model for professionalism and culture of organization. Maintain strict confidentiality. Ability to assimilate innovative ideas and work well in a changing environment. Demonstrated ability to work successfully in a collaborative environment. Notary Public Certification is a plus. PHYSICAL DEMANDS - ABILITY TO: Grasp, lift, push/pull, carry or transport up to 25 lbs. Ability to push/pull wheeled carts weighing up to 50 lbs. Sit, walk, and stand for extended periods of time. Express and exchange ideas by means of the spoken word accurately, loudly, and quickly. Perceive the nature of sounds at a normal speaking level and make fine discriminations in sound. Have visual acuity to determine accuracy, neatness and thoroughness of the work assigned. The noise level in the work environment is usually moderate. Bend, stoop, kneel, and reach with hands and arms.

DeRomo's Gourmet Market & Restaurant is a popular, busy, authentic Italian marketplace in Bonita Springs. We are currently seeking a Reservation Host to join our Team. We're always looking for passionate people to join our family and grow with us. We strive for exceptional taste and consistency, as well as unparalleled customer service. We recognize that our employees are our most valuable resource to make this happen. Our team members make us who we are by being who they are and by bringing their passion for great food and great service into the workplace. Full-time Seasonal Primary Responsibilities: * Answers all incoming calls promptly, in an attentive, courteous, and efficient manner * Books lunch/dinner reservations with assistance of Open Table * Provides guests with information regarding specials and amenities available at the restaurant. * Sends confirmations to our guests after making a reservation or upon request of the guest. * Places any notes pertinent to the guest's dining requests * Assists guest with inquiries, cancellations, or modifications to existing reservations * Provides outstanding guest service * Possesses the ability to work well under pressure and handle multiple tasks at once * Performs assigned duties with attention to detail, speed, accuracy, follow-through, courtesy, cooperativeness and works with minimum supervision * Uses a variety of computer applications including Micros and Open Table * Performs other duties as requested by management * Follows all SOPs as communicated by Management * Maintains cleanliness of work area * Adheres to all safety rules and regulations * Maintains flexibility in scheduling Our compensation package for associates includes a competitive hourly rate, participation in 401k with match after 90 days, dining and travel discounts, special offers from our business partners, and discount programs for selected cell phone providers. Qualifications, Education, Experience, Skills, and Abilities: * Must be able to understand and write English * Report for work in a well-groomed manner with name tag on * Speak to guests in a warm, friendly and courteous manner * Good organizational skills and able to work independently * Effective conflict management and decision-making is required * Must work well under pressure and be able to resolve guest concerns * High School Graduate or equivalent * Previous 1-2 years experience as Reservation Sales Agent preferred * Basic understanding of Guest needs, desires and methods of servicing to Guest Satisfaction, adaptable to change. DeRomo's Gourmet Market & Restaurant is managed by ColumbusHospitality Management, a company committed to providing quality service andmemorable guest experiences in a positive and welcoming work environment. Weare focused on supporting the needs of our team through our commitment to thefamily/work life balance and by providing development opportunities. We are proud to be a Drug Free Workplace/EOE. All applicantswill be required to submit to a background check prior to employment.