Administrative assistant jobs in Gainesville, FL

The Administrative Assistant II serves as an assistant to the faculty of the Department of Neurology, College of Medicine. This is a highly professional position that requires the individual to perform a broad range of administrative duties, including scheduling and maintaining calendars, meetings, and travel itineraries; triaging a high volume of calls; coordinating visitors, including travel arrangements and itineraries; assisting with confidential and routine correspondence, evaluations, reports, and emails; and regularly updating CVs and bibliographies. The individual in this role is expected to work with minimal supervision, be proactive in managing assignments and following guidelines, demonstrate strong attention to detail, communicate concisely when appropriate, and possess the ability to successfully manage competing and changing priorities. This role is ideal for candidates with administrative experience in an academic medical environment, providing support to physicians, faculty, or leadership, and with proficiency in Microsoft Office 365 (Outlook, Excel, PowerPoint, Word, and Publisher). About This Role: This position provides administrative support to the division chief of the General/MS/Neuromuscular Division, faculty in the General/MS/Neuromuscular Division and various other faculty needed. Serves as the primary contact and liaison for the Division of Neuromuscular/General/MS Neurology Chief and faculty. Responsible for managing faculty and division calendars, including determination of priorities for all regularly-scheduled and unique meetings and appointments. Schedule and organize monthly and other recurring faculty meetings. Coordinates meetings and events including location arrangements and creating and distributing invitations, related correspondence, agendas, and other related materials. Prepares agenda for and compiles minutes from monthly division meetings for disbursement to divisional faculty and staff. Compile, maintain, and distribute program/division call schedules, rotation schedules, and conference schedules. Responsible for reviewing attending listings in Amion and Epic and clinic schedules each week to ensure accuracy with division and faculty calendars. Responsible for ensuring master calendar is kept up to date with changes in schedule. Supports mobile clinic maintenance. Responsible for processing leave requests, travel authorizations, purchase orders/reimbursement requests, expense reports and other paperwork as needed for the division chief and faculty. Work with clinic staff to close/reschedule clinics as needed. Coordinates travel arrangements including transportation, accommodations, conference registration, and itineraries aligned with UF and departmental policies. Collects and provides all travel receipts and information to department fiscal team for payment and/or reimbursement or to sponsoring agency if travel is funded from outside sources. Assists with confidential and routine correspondence, tenure and promotion packets, CVs, evaluations, credentialing at other locations, and reports. This includes proof reading, editing, copying, and record keeping. Compiles data and information from multiple sources to prepare reports. Responsible for requesting business cards, lab coats, door tags, etc. Provides administrative support to Principal Investigators within division regarding lab set up, orders, etc. Liaison with UF Health Communications and department Communications Assistant to keep division website, and UF Health websites up to date, including faculty pages as they relate to the division. Coordinate with UF Health Communications regarding any marketing needs. Division Administrative Support Provides general office support including greeting walk-ins, tracking supply inventory and requesting replenishments as needed, covering main phone lines with administrative assistant team, picking up and distributing mail, maintaining division meeting room, and supporting other staff as needed. As part of the main phone line coverage and front desk coverage for the division, directs patient calls as needed to the Patient Access Center and works with faculty on direct peer to peer calls regarding patients. Actively participates as a member of the administrative assistant team. Attends weekly administrative assistant team meetings and other related meetings. Provides primary back-up support to the Movement Division Administrative Assistant. Also provides support to other areas as needed. Rotates in providing MBI holiday coverage with administrative assistant team. Takes initiative to find ways to enhance the support provided to the division and actively collaborates with the administrative assistant team. Works as a collaborative team member with department staff. Responsible for maintaining knowledge of policies and procedures related to the role. Proactively works with other areas in the department to navigate questions and resolve complex issues. Recruitment, Guest, and Event Support Assist search committees in all aspects of recruiting including travel and lodging, scheduling seminars and interview schedules (itineraries). Generate and distribute itineraries, announcements, room and audiovisual scheduling, and candidate assessment requests. Establish contact with school administrators, real estate agents, and other community resources. Assist with the interview schedules (itineraries) for advanced practice providers and other staff members as needed. Assists with onboarding new faculty and staff to ensure a smooth transition to the university and area. Travel may be required a several times a year, including escorting candidates to UF and Gainesville-based locations. Organize division related-events including invited guest speakers, outreach events, think tanks, symposiums, graduations, social events, and others. This may include finding a conference space, hotel blocks, catering, rentals, invitations, itinerary, set-up and breakdown support, etc. Arrange speaker reimbursement, lodging and honorarium in collaboration with the department fiscal team. We Offer Exceptional Benefits Low-cost State Health Plans: Medical, Dental, and Vision Insurance Life and Disability Insurance Generous Retirement Options to secure your future Comprehensive Paid Time Off Package including over 10 paid holidays, as well as paid family, sick and vacation leave Exceptional Personal and Professional Development Opportunities: Access to UF Training & Organizational Development programs, leadership development, LinkedIn Learning, and more Tuition Assistance through the UF Employee Education Program Public Service Loan Forgiveness (PSLF) Eligible Employer Learn more about what we have to offer here! About the City of Gainesville Home to the University of Florida, one of the nation's top public universities, Gainesville offers vibrant academic and healthcare communities alongside an affordable cost of living, no state income tax, and mild winters. Enjoy the outdoors with over 30 miles of bike trails, freshwater springs, and numerous water activities, plus easy access to beaches and world-class theme parks. Gainesville combines historic charm with modern amenities, including a great school system, a lively downtown, and a thriving local culture with farmers' markets and craft breweries. Discover professional growth and quality of life in Gainesville-where community, innovation, and work-life balance meet! For more information, check out: The Guide to Greater Gainesville and Explore Gainesville in 60 seconds Expected Salary: $22.50 - $24.04 per hour Minimum Requirements: High school diploma or equivalent and four years of relevant experience. Preferred Qualifications: The ideal candidate will possess: Advanced knowledge of modern office practices and procedures including word processing, database management, excellent oral and written communication skills, ability to deal sensitively with many types of people, and excellent attention to detail. Proficiency using Microsoft Office 365 (Outlook, Excel, PowerPoint, Word, Publisher), Adobe Acrobat, and Zoom. Strong organization, time management, interpersonal, communication, and problem-solving skills. Experience within an academic medical environment providing administrative support to physicians, faculty, or leadership. Knowledge is call and clinic schedules helpful. Present a professional demeanor and attitude, including maintaining a high level of confidentiality related to sensitive materials and issues. Valid driver's license and access to a personal vehicle. Special Instructions to Applicants: To be considered, please upload the following documents with your application: Cover Letter Resume Contact information for three professional references This position is eligible for veteran's preference. If you are claiming veteran's preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information. If an accommodation due to a disability is needed to apply for this position, please call ************ or the Florida Relay System at ************ (TDD). Application must be submitted by 11:55 p.m. (ET) of the posting end date. Health Assessment Required: No

The College of Medicine Pediatric Neurology division is currently recruiting for a full-time OPS Administrative Assistant. Join the team in supporting daily administrative functions of office operations. Duties include: Calendar & Schedule Management Maintain and update the division-wide calendar with current and upcoming events. Send preliminary monthly invites and weekly calendars with updated leave information. Update on-call schedules and notify physicians of changes as needed. Meeting Coordination Prepare agendas, send Outlook invites, and follow up with reminder emails. Attend division and faculty meetings to take and distribute meeting minutes. Support weekly administrative meetings with the Chief and Division Administrator, including agenda prep and follow-up communication. Leave & Clinic Coordination Process faculty, APP, and resident leave requests. Coordinate clinic closures and patient rescheduling with clinical staff. Maintain internal leave tracking logs and notify payroll for documentation. Expected Salary: $19.88 to $20.83 per hour; commensurate with experience Minimum Requirements: High school diploma or equivalent and one year of appropriate experience or an equivalent combination of education and experience. Preferred Qualifications: Administrative support experience including Outlook Calendar Management experience Hosting Zoom meetings Experience Taking meeting minutes Special Instructions to Applicants: To be considered for this position, please include a cover letter, resume, and a list of professional reference with your online application form. This requisition has been reposted. Previous applicants are still under consideration and need not apply. Application must be submitted by 11:55 p.m. (ET) of the posting end date. Health Assessment Required: No

Responsibilities Skills/ Abilities · Provide exceptional customer service, with excellent chair-side manner, while demonstrating teamwork · Assist the doctor and/or hygienist(s), with dental procedures maintain excellent patient service, integrity, flow. · Review patient charts prior to doctor arrival, document appropriate patient information and health history during the exam and treatment, ensure all patient consents are completed prior to treatment. · Four Handed Dentistry- fabricate temporary crowns, place rubber dam, place amalgam and composite restorations, assist with seating permanent/removable prosthodontics, coronal polishing, sealant placement. · Ability to take, develop and “mount” accurate, high quality radiographs/intra-oral photos. · Clean, sterilize and prepare the equipment and operatory, prior to and after a patient's appointment. · Track the incoming and outgoing lab cases, monitor and order dental supplies. · Maintain patient confidentiality through HIPAA compliance, follow safety policies and procedures through OSHA compliance and BBP (Blood-borne Pathogens) Ability to multi-task and remain calm in a rapidly changing environment. · Assist in educating the patients and address their questions and/or concerns to help them feel more comfortable. · Assist the business administrative team in scheduling patients and submitting referrals as clinically necessary. · Computer proficiency and the ability to learn new programs. Qualifications Education/Certification(s) Minimum of high school diploma or equivalent required Current radiography certification required. Active Dental Assistant/ CDA/ EFDA/ EDDA/ QDA license, as required by state Current certification in Cardiopulmonary Resuscitation (CPR- BLS) preferred Current certification to monitor Nitrous Oxide/Oxygen Analgesia preferred as required by state, or ability to become certified. Benefits: Paid Sick and Vacation Time 8 Paid Holidays Medical, Dental & Vision Insurance 401(k) plan Company Paid Life Insurance Affordable Short- & Long-Term Disability Insurance Affordable Accidental and Critical Illness Insurance Employee Assistance Program Referral Bonuses Total Rewards Program Annual Performance Reviews We Provide a Flexible Work Environment to Offer Work/Life Balance

Responsibilities Skills/ Abilities * Provide exceptional customer service, with excellent chair-side manner, while demonstrating teamwork * Assist the doctor and/or hygienist(s), with dental procedures maintain excellent patient service, integrity, flow. * Review patient charts prior to doctor arrival, document appropriate patient information and health history during the exam and treatment, ensure all patient consents are completed prior to treatment. * Four Handed Dentistry- fabricate temporary crowns, place rubber dam, place amalgam and composite restorations, assist with seating permanent/removable prosthodontics, coronal polishing, sealant placement. * Ability to take, develop and "mount" accurate, high quality radiographs/intra-oral photos. * Clean, sterilize and prepare the equipment and operatory, prior to and after a patient's appointment. * Track the incoming and outgoing lab cases, monitor and order dental supplies. * Maintain patient confidentiality through HIPAA compliance, follow safety policies and procedures through OSHA compliance and BBP (Blood-borne Pathogens) Ability to multi-task and remain calm in a rapidly changing environment. * Assist in educating the patients and address their questions and/or concerns to help them feel more comfortable. * Assist the business administrative team in scheduling patients and submitting referrals as clinically necessary. * Computer proficiency and the ability to learn new programs. Qualifications Education/Certification(s) * Minimum of high school diploma or equivalent required * Current radiography certification required. * Active Dental Assistant/ CDA/ EFDA/ EDDA/ QDA license, as required by state * Current certification in Cardiopulmonary Resuscitation (CPR- BLS) preferred * Current certification to monitor Nitrous Oxide/Oxygen Analgesia preferred as required by state, or ability to become certified. Benefits: * Paid Sick and Vacation Time * 8 Paid Holidays * Medical, Dental & Vision Insurance * 401(k) plan * Company Paid Life Insurance * Affordable Short- & Long-Term Disability Insurance * Affordable Accidental and Critical Illness Insurance * Employee Assistance Program * Referral Bonuses * Total Rewards Program * Annual Performance Reviews * We Provide a Flexible Work Environment to Offer Work/Life Balance

Salary: 18-22 hourly Wiginton Fire Systems is seeking a Service Administrative Assistant at our Gainesville Branch. To be considered for this position, candidates must have administrative experience in the construction industry. Those with administrative experience specifically in fire protection or the fire sprinkler trade will be regarded as highly qualified. While all applicants may apply, unqualified candidates may not be contacted. Job Description and Responsibilities: Manage the appointments/Service calendar, ensuring appointments/inspections are accurately scheduled and rescheduled as needed. Provides customer service as the primary interface between our Inspectors, Service Techs and Customers Create and maintain service files in databases and branch physical files. Coordinate efforts of technicians and administrative staff to ensure timely, efficient execution of all committed orders. Ensure that all repair items noted on inspection reports are followed up with a quotation. Assist in any financial-related issues as assigned. Provide Weekly service invoicing reports to the Service Manager. Perform all other duties as assigned. Job Requirements High school diploma or equivalent Admin experience in Fire Protection, Fire Sprinkler trade, or knowledge of NFPA Standards. Exceptional organizational planning, communication, time management, and leadership skills. Proficient in Microsoft Office. The stamina and ability to perform mentally strenuous work for extended hours. Experience with ERP software (Microsoft Dynamics GP preferred). Have a clean Criminal background and MVR. Pass a Drug Screening. Wiginton is a 100% employee-owned company. We celebrated our 50th low-drama business in 2017. Our administrative staff has been with us for an average of 10 years or more. We offer competitive pay and market-leading benefits including paid time off at 90 days, low-cost, high-quality health insurance, two retirement plans, and a great, low-drama working environment. If you are tired of finding a job and want to find a home, we are the place for you. Benefits: Own a Piece of the Pie:Become an employee-owner and share in the company's success. This isn't just a job; it's an opportunity to build long-term wealth and directly benefit from your contributions. Secure Your Future:Plan for a comfortable retirement with our generous 401(k) plan, complete with company matching to help your savings grow faster. Comprehensive Health & Well-being:Enjoy peace of mind with our top-tier health, dental, vision, and life insurance coverage. We've got you covered so you can focus on what matters most. Protection When You Need It Most:Protect your income with short-term and long-term disability insurance, which provides a safety net in case of unexpected events. Take Control of Your Healthcare:Manage your healthcare expenses wisely with our flexible spending account, allowing you to use pre-tax dollars for eligible medical costs. Recharge and Pursue Your Passions:Enjoy generous paid time off to relax, explore your interests, and maintain a healthy work-life balance. We value your time and want you to be your best inside and outside of work. Get Rewarded for Your Well-being:Prioritize your health and get rewarded for it! Our Wellness Rewards program offers incentives for healthy habits, making it easier and more rewarding to live a healthy lifestyle.

Compensation $37,454.00 Annual is 11:59pm EST on January 6, 2026. The Counseling and Wellness Center at Santa Fe College (SF) offers short-term, targeted mental health counseling, crisis intervention, and referrals to community resources. The Center also conducts workshops, training sessions, presentations, and outreach activities for students, faculty, and staff. The Administrative Assistant for Counseling and Wellness Center provides direct administrative support and assists with the general coordination of day-to-day office operations including providing customer service, maintaining schedules, coordinating meetings, general bookkeeping, and other administrative support tasks. This position may supervise the work of others. Additionally, the Administrative Assistant provides calm, professional front-desk support to students who arrive in emotional or psychological distress by ensuring they are promptly connected with appropriate counseling staff, managing handoffs from faculty or staff escorts, and directing students to private or calming spaces when needed while they await assistance. Job Description Responsibilities and Duties Include: Greets visitors, answers phones, responds to inquiries, and resolves issues based on established college policies, making appropriate referrals as needed. Provides calm, professional front-desk support to students experiencing emotional or psychological distress by ensuring they are promptly connected to a Counseling Specialist. Assists in the resolution of student, employee and/or other issues based on pre-determined college policies or department practices in a calm and professional manner. Monitors and enhances the Counseling and Wellness Center's waiting area environment to ensure safety, confidentiality, and professionalism, and implements proper crisis management strategies when necessary. Performs a wide variety of administrative tasks including data entry and the drafting, editing, and revision of letters, reports, and other materials; maintains accurate databases and records. Organizes and facilitates meetings, special events, and wellness initiatives; schedules and coordinates dates and times, venues, attendance, agendas, contracts, hospitality, staffing, and facility arrangements. Performs various duties related to maintaining one or more individual schedules and coordinates travel arrangements when appropriate. May manage payroll functions including delegated approval and audit of timesheet entries for staff and student employees. Performs basic, routine bookkeeping functions related to the department budget including tracking purchases and expenditures and may assist in the budget development process. Facilitates, monitors, and/or oversees department purchasing, inventory and requisitioning of supplies and equipment. Works with the Director to prepare special reports, summaries, or replies to inquiries by compiling data and statistics from various departmental resources. May assist in the development or upkeep of the department webpage including social media and web presence. Maintains flyers, brochures, and other general information documents about the Counseling and Wellness center. Assists with training new employees, including student employees and interns, on department and college policies and procedures. May supervise and oversee the activities of student employees. Complies with all published College Rules, procedures, guidelines, and laws/regulations governing public employees, including but not limited to those related to document retention and destruction, FERPA, and confidentiality. Strictly honors the privacy, security, and confidentiality of student records and other sensitive information according to appropriate state, federal, and college regulations, policies, and procedures. Provides service excellence through courteous, informed, accessible, and professional engagement. Performs other duties as assigned. Reports to: Director, Counseling and Wellness Center QUALIFICATIONS Required: An associate's degree with two (2) years of related work experience or a combination of completed education and/or related work experience equal to four (4) years. Preferred: Experience working in a medical or mental health setting. Additional Requirements: A criminal background check will be conducted. General Knowledge, Skills, and Abilities Ability to work successfully in a multi-cultural environment. Adaptability to Change - able to be flexible and supportive, able to positively and proactively assimilate change in rapid growth environment. Communication - able to effectively communicate in a professional, diplomatic, empathetic, and tactful manner using preferred method and level as applicable to the job. Critical Thinking & Judgement - able to make well-reasoned, sensible, and timely decisions based on careful, objective review and informed analysis of available information, considerations, and other factors. Customer Service - ability to respond promptly and courteously to all questions from students and faculty, demonstrating patience and persistence when helping students with little or no computer skills. Ethics - able to demonstrate integrity, professionalism, civility, and a high degree of ethics in all job-related actions. Organization & Time Management - able to plan, schedule, and organize tasks related to the job to achieve goals within or ahead of established time frames. Problem Solving - proven skills in identifying issues, determining their cause, developing creative solutions, and following through with implementing resolutions. Relationship Management - able to personally provide high level of interactive service to others, building relationships and addressing identified needs. Results Orientation - proven ability to set and exceed established targets. Systems & Software - proficient level of knowledge of Microsoft Office and/or relevant position software programs. Detail Oriented - Proven accuracy and attention to detail. Multi-task - Ability to expeditiously organize, coordinate, manage, prioritize, and perform multiple tasks simultaneously to swiftly assess a situation, determine a logical course of action, and apply the appropriate response. Application Process: All applicants must submit a completed online SF application, a letter of intent, an up-to-date resume/curriculum vitae, and unofficial academic transcripts (if applicable) to be considered for this position. Unofficial transcripts are only accepted for review purposes, official transcripts are required prior to any offer of employment being made. If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. Santa Fe College (SF) is committed to maintaining a work and educational environment that embraces diversity and where no member of the college community is excluded from participation in, denied the benefits of, or subject to discrimination in any college program or activity based on: their race, ethnicity, national origin, color, religion, age, disability, sex, pregnancy status, gender identity, sexual orientation, marital status, genetic information, political opinions or affiliations, or veteran status. This commitment applies to employees, volunteers, students, and, to the extent possible, to third parties, applicants for admission, applicants for employment, and the general public. sfcollege.edu/eaeo Inquiries regarding non-discrimination policies or concerns about discrimination or harassment, including concerns about sexual harassment or sexual violence under Title IX, should be directed to: **************************** Santa Fe College reserves the right to extend deadlines and/or not to offer advertised positions. Preference will be given to eligible veterans and spouses of veterans.

The Administrative Assistant provides general administrative support for ATS's field service and operations teams. This role is designed to support day-to-day office workflow and keep critical documentation accurate and timely. KEY FUNCTIONS Prepare, organize, and update field service work orders and related forms. Collect job details from field personnel and ensure forms are complete and accurate before submitting them to the operation management. Assist with scanning, uploading, and maintaining electronic and physical files. Provide general office support including phone inquiries, greeting visitors, and managing incoming/outgoing mail. Assist with scheduling, data entry, and other administrative tasks as assigned. Maintain confidentiality while handling sensitive employee and/or customer information. *This job description is a summary of the primary job scope and should not be assumed as an all-inclusive description*

Title: Project Coordinator / Administrative Assistant Compensation: $19.00/hr. - $22.00/hr. DOE + Opportunity for bonuses Job Type: Full-Time / Non-Exempt Schedule: M-F, 8-hour shift About Us Alta Cima Corp is one of the nation's largest independently owned manufactured homes and park model retailers. Since 1999, our mission has been to offer high-quality factory-built homes at affordable prices. As a Project Coordinator, you'll play a critical role in guiding customers through the home buying and delivery process. Working closely with your General Manager, sales team, lenders, contractors, and our corporate office, you'll ensure every transaction moves smoothly from contract to delivery. In some locations, this position may also include administrative support responsibilities. Role Overview The Project Coordinator is the post-sale liaison responsible for managing deals after the purchase agreement is signed. You will: * Coordinate with lenders, contractors, and the factory to keep projects on track. * Ensure all documents, payments, and approvals are complete before delivery. * Provide exceptional customer communication at every stage of the process. * In locations without an Administrative Assistant, handle select administrative duties such as supply ordering, mail distribution, and visitor reception. This is a detail-driven, fast-paced role ideal for someone who is organized, dependable, and thrives on seeing projects through to completion. Key Responsibilities Project Coordination (Primary Duties): * Review contracts for completeness (signatures, initials, dates). * Send welcome emails and maintain ongoing customer communication. * Track deal progress in Cirrus and Deal Status logs. * Work with sales team to process pending deals and purchase orders. * Request POs, submit change orders (with proper approvals), and update records. * Coordinate financing: work with lenders, clear conditions, and verify approvals. * Schedule home deliveries, obtain freight quotes, and coordinate logistics. * Collect and process final payments; issue demand letters if needed. * Ensure homes are cleared prior to shipment and track delivery timelines. * Process titling and warranty documentation. * Act as liaison between location and corporate operations/accounting. Customer Service: * Serve as the main point of contact for customers after purchase. * Provide updates on financing, estimated completion dates, and delivery status. * Answer questions and assist with next steps throughout the home buying journey. * Coordinate with factory and vendors on any service or warranty issues. Administrative: * Process deposits, transmittals, and invoices; maintain accurate records. * Order office supplies, manage vendor/contractor packets, and maintain files. * Open/distribute mail and prepare outgoing mail. * Provide clerical support to GM and sales team when required. * Greet visitors and assist with phones as needed. Qualifications * High School diploma * 2+ years of experience in administrative support, project coordination, mortgage/loan processing, logistics, or customer account management. * Detail-oriented with excellent follow-through skills. * Excellent time management skills with ability to prioritize and meet deadlines. * Strong organizational skills with ability to manage multiple priorities. * Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint). * Excellent communication skills, both written and verbal. * Positive, customer-first attitude with strong follow-through. * Self-motivated, reliable, and able to work independently. * Ability to maintain confidentiality and use sound judgment to plan and accomplish goals. * Must possess a positive attitude and be highly effective in a team environment. * Ability to collaborate across functions. EEO Notice: Alta Cima Corp. dba Factory Expo Homes and Factory Select Homes is proud to be an Equal Opportunity Employer and we value diversity in our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Title: Project Coordinator / Administrative Assistant Compensation: $19.00/hr. - $22.00/hr. DOE + Opportunity for bonuses Job Type: Full-Time / Non-Exempt Schedule: M-F, 8-hour shift About Us Alta Cima Corp is one of the nation's largest independently owned manufactured homes and park model retailers. Since 1999, our mission has been to offer high-quality factory-built homes at affordable prices. As a Project Coordinator, you'll play a critical role in guiding customers through the home buying and delivery process. Working closely with your General Manager, sales team, lenders, contractors, and our corporate office, you'll ensure every transaction moves smoothly from contract to delivery. In some locations, this position may also include administrative support responsibilities. Role Overview The Project Coordinator is the post-sale liaison responsible for managing deals after the purchase agreement is signed. You will: Coordinate with lenders, contractors, and the factory to keep projects on track. Ensure all documents, payments, and approvals are complete before delivery. Provide exceptional customer communication at every stage of the process. In locations without an Administrative Assistant, handle select administrative duties such as supply ordering, mail distribution, and visitor reception. This is a detail-driven, fast-paced role ideal for someone who is organized, dependable, and thrives on seeing projects through to completion. Key Responsibilities Project Coordination (Primary Duties): Review contracts for completeness (signatures, initials, dates). Send welcome emails and maintain ongoing customer communication. Track deal progress in Cirrus and Deal Status logs. Work with sales team to process pending deals and purchase orders. Request POs, submit change orders (with proper approvals), and update records. Coordinate financing: work with lenders, clear conditions, and verify approvals. Schedule home deliveries, obtain freight quotes, and coordinate logistics. Collect and process final payments; issue demand letters if needed. Ensure homes are cleared prior to shipment and track delivery timelines. Process titling and warranty documentation. Act as liaison between location and corporate operations/accounting. Customer Service: Serve as the main point of contact for customers after purchase. Provide updates on financing, estimated completion dates, and delivery status. Answer questions and assist with next steps throughout the home buying journey. Coordinate with factory and vendors on any service or warranty issues. Administrative: Process deposits, transmittals, and invoices; maintain accurate records. Order office supplies, manage vendor/contractor packets, and maintain files. Open/distribute mail and prepare outgoing mail. Provide clerical support to GM and sales team when required. Greet visitors and assist with phones as needed. Qualifications High School diploma 2+ years of experience in administrative support, project coordination, mortgage/loan processing, logistics, or customer account management. Detail-oriented with excellent follow-through skills. Excellent time management skills with ability to prioritize and meet deadlines. Strong organizational skills with ability to manage multiple priorities. Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint). Excellent communication skills, both written and verbal. Positive, customer-first attitude with strong follow-through. Self-motivated, reliable, and able to work independently. Ability to maintain confidentiality and use sound judgment to plan and accomplish goals. Must possess a positive attitude and be highly effective in a team environment. Ability to collaborate across functions. EEO Notice: Alta Cima Corp. dba Factory Expo Homes and Factory Select Homes is proud to be an Equal Opportunity Employer and we value diversity in our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

We are seeking a detail-oriented and organized Administrative Assistant to provide essential support to our office operations. The ideal candidate will be professional, dependable, bilingual, and capable of managing multiple tasks while maintaining a welcoming and efficient office environment. Responsibilities * Greet clients and visitors with a positive and professional attitude * Answer and direct phone calls and emails in a timely manner * Receive and distribute incoming and outgoing mail * Process burn permits accurately and efficiently * Maintain office supplies and place orders as needed * Assist with filing, scanning, and organizing documents * Provide general administrative support to staff as needed * Assist Human Resources with administrative tasks as required Requirements * Bilingual (required) * Willing to be HIPAA certified after hired * Proven experience as an Administrative Assistant or similar role preferred * Excellent communication and interpersonal skills * Ability to prioritize tasks and manage time effectively * High school diploma or equivalent required; additional qualifications in Office Administration are a plus * Ability to work a full-time schedule Benefits * 401(k) * Health insurance * Dental insurance * Vision insurance * Life insurance * Supplemental benefits * Paid time off Equal Opportunity Employer, including disabled and veterans. View Company Information To see other positions, click here.

About the role At UniUni, we offer exciting opportunities to our employees to achieve their career goals. We value lateral moves as much as vertical promotions - we believe all roles should develop your skills, broaden your experience, and help you build a rewarding career. We know you are not only seeking a job, but a career to pursue. If you are ready to join UniUni's dynamic team, while working hard and having fun doing it, we invite you to apply online and let us know how you can be part of our success story What you'll do l Assist in receiving, dispatching, inspecting, handling and stocking inbound products； l Receives returns, counts and confirms quantities, determines condition and completes paperwork; l Arranges for pick-up of shipments, contacts delivery drivers and coordinates schedules; l Communicates effectively with the other departments in the company； l Responds quickly to customer/client inquiries, resolves problems, and communicates service issues to supervisor; l Encourages safe work practices in others； l Arranges daily cycle count and follow variance; l Weekly report updates; l Other duties as assigned to the position Qualifications l Bachelor or international equivalent; l 1 years of relevant experience preferred, no experiences is ok, everything will be trained； l Moderate computer skills, assist in report data collection. l Strong responsibility, follow supervision, good communication skills Morning shift 6:30AM-3:30PM

Div. 188 Ocala, FL Responsible for ensuring accuracy and efficiency of operations, providing administrative support and assist Accounts Receivable with processing invoices and monitoring incoming payments. Essential Duties and Responsibilities include the following. Other duties may be assigned. * Perform clerical duties to support division operations. * Assist with entering data into software system. * Assist with collection and tracking of data. * Provide support with contracts, certificate of insurance or other requests. * Perform other clerical or administrative duties as required to support the division. Education and/or Experience High School Diploma or GED; two or more years related experience and/or training; or equivalent combination of education and experience. Computer Skills Microsoft Office to include Word, Excel; Microsoft Dynamics 365 preferred.

The Apprentice Nondestructive Testing technician will assist the Technician or Sr Technician performing inspections utilizing various NDT techniques seeking corrosion, defects, or detrimental conditions in accordance with specific written criteria. The Apprentice may calibrate instruments or perform other duties under the supervision of a certified Technician / Sr Technician. Essential Job Functions * Maintains a safe, secure and healthy environment by adhering to Company/Customer safety standards and practices and to legal regulations, alerting others regarding potential hazards or concern * Performs all duties as assigned and adheres to TEAM's Core Values. * Assists the Technician or Sr. Technician on NDT inspections. * Studies to gain NDT certifications while assisting and learning hands on experience in various NDT methods. * Performs any duties assigned by the Technician or SR Technician on the worksite. Job Qualifications * High school diploma or equivalent required * An understanding of basic math * Ability to work in Microsoft Word * Ability to work with computers / computerized equipment * Ability to read, understand, and communicate in English * Travel requirement; 0-75% * Ability to handle chemicals in a safe manner * Ability to follow instructions Work Conditions * Position is based out of a branch or site location. * Field duties require indoor and outdoor work in a plant atmosphere * Interaction with other crew employees, as well as supervisors and client personnel * Working in plant and/or shop areas around production machinery with extreme noise level. * Must be able to wear safety equipment as required by the safety department for personal protection * May be at more than one job site in a day and must be able to tolerate climate changes * May be required to travel out of town on a periodic basis Physical and Mental Requirements * Ability to lift and carry 75 pounds * Must be able to walk and climb except when performing non-field duties * Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits employee to communicate effectively * Sufficient vision or other powers of observation, with or without reasonable accommodations, which permits employee to investigations * Sufficient manual dexterity with or without reasonable accommodation, which permit the employee to perform routine office duties * Sufficient personal mobility and physical reflexes, with or without reasonable accommodations to perform office duties and travel when necessary to off-site locations * Sufficient personal mobility to maneuver within a refinery or plant environment to include the ability to gain access to elevated platforms via ladders and stairwells * Ability to maintain focus and multitask effectively * Excellent communication skills

Job Description Core values speak to the heart of an organization and are the essence of a company's identity. Everything we do is centered around our community, customer service, our stability, and being trustworthy. These values support our mission and vision, shape our culture, and provide a foundation for the future. Offering a dynamic benefit package that includes but is not limited to: Four Medical Plan Offerings to choose from Employer HSA Contributions (Coverage/Plan exclusions) Employer Provided Life Insurance Policy Annual Health Incentive Annual Wellness Reimbursement Tuition Reimbursement program Generous Match 401k Retirement Plan Paid Sick Leave Paid Vacation Leave 11 Paid Holidays based on the Federal Reserve Calendar If you are ready to take on a challenging and rewarding role; we invite you to apply for this exciting opportunity. ESSENTIAL FUNCTIONS: Organization of Committee Packages including Loan Committee, Executive Loan Committee, and Vetting discussions: Organization of committee packages including compiling reports from the various sources and preparation of the agenda; organize and distribute packages to committee members; schedule and attend committee meetings to take minutes; complete minutes and facilitate any amendments; timely coordination of approved packages and those going to the Board with the executive administrative staff; assists with preparation of Executive Management and Board Presentations. Electronic Credit Files: Assists with maintenance of electronic credit files in the Loan Operating System including file information, credit approvals, memorandums, and all related credit information. Maintain Line Tickler System & Tickler Reports: Maintain line tickler report with current financial information, covenant monitoring and required review schedules; coordinate updates with account officers and credit department staff; distribution of expiring letters and reports to account officers, credit personnel and management on a monthly basis. Miscellaneous: Assist with the drafting & maintenance of department policies & procedures, workflows, job aids, lending authority limits, and other portfolio monitoring strategies; assist with credit file review needs for various outside review teams (ie., Auditors, Commercial Loan Review, Regulatory Examiners etc.); assist credit analysts with various needs such as credit inquiries, research, etc; assist in systems and report training for new credit and lending staff; miscellaneous administrative support, expense reports, research, reporting and special projects. JOB REQUIREMENTS: High school diploma or equivalent. Three years in an office environment with previous administrative support experience including ability to proofread and make grammatical and spelling corrections on routine correspondence; type 40 - 50 WPM; ability to take meeting minutes. College degree preferred but not required. Word, Excel and Outlook experience required. Lending experience/exposure preferred. Experience with Ncino also preferred. Must work well under pressure and have excellent organizational and communication skills. Extended hours sitting and performing computer tasks may be required. Employees confirm they are able to perform the essential functions of this position to continue employment with First Federal Bank. Bilingual candidates encouraged to apply EQUAL OPPORTUNITY EMPLOYER / VET / DISABILITY E-VERIFY EMPLOYER Powered by ExactHire:189971

With a culture of recognition and reputation for excellence, ELS is the ideal organization in which to develop a long and successful career! of Sales Associate in Ocala, Florida. What you'll do: This is not a 9-5, sit-behind-a-desk job. Instead, you will develop and execute upon creative sales and marketing plans designed to drive business to the community. Our sales team is highly collaborative and works together towards a common goal. Your job will include: * Selling, processing, and closing homes in accordance with company business plans. * Showing homes and highlighting the features and benefits of the homes and the community. Approximately 85% of your time will be spent showing homes. * Adhering to the company's selling philosophy when serving our customers while utilizing all selling and organizational tools provided to include accompanying them through model homes, undecorated models (which may be at various stages of construction), and/or available homesites. * Providing timely and consistent follow-through with current customers from initial contact to after closing. Records must be maintained of all communication. * Developing an in-depth knowledge of the competitive marketplace, including product, site, local community, sales, advertising, and demographics. * Monitoring and recording daily customer traffic utilizing company designated tracking tools and sending "Thank You" notes to all potential customers along with continued follow up. * Accomplishing required administrative tasks accurately, expertly, and in a timely manner, while handling priorities. * Creating sales agreements which may include calculation of sales tax and monthly payment plans as well as running credit checks. * Attending regular rally meetings to review sales and marketing strategies. * Meeting with residents and buyers to list and sell homes and keeping a database of available homes for sale. * Collaborating with the Community Manager, Regional Sales Manager and/or Regional Manager to develop the community sales and marketing plans. * Participating in regional call campaigns and community events. * As part of community outreach, building strong resident relations with ongoing communications and an all-encompassing attitude of courteous, respect, and customer service to self-generate sales. Experience & skills you need: * Strong customer service and sales skills with a proven history of success. * Strong interpersonal, written, and verbal communication skills when interacting with potential customers, sales leadership, and the operations team. * Positive attitude, self-motivated, resourceful, professional, and capable of achieving goals. * Ability to work in a fast paced and team-centered environment. * Ability to work weekends on a regular basis. * Strong math skills and the ability to calculate figures and amounts such as discounts, interest, and commissions. * Ability to problem solve and be detail oriented. * Understand and follow company established policies and procedures. * Enjoy collaborating, being a team player with a strong work ethic, accepting constructive feedback, and following directions from a manager. * Committed to self-development of sales, marketing, and technological advancements. * Enjoy self-generating sales through outreach and marketing initiatives. * Ability to use the Microsoft Office suite of products including Outlook and Excel. * You have a valid driver's license and a clean driving record. This is required. In return for your excellent skills and abilities, we offer a comprehensive benefits package including: medical, dental, and vision plans, a generous 401(k) employer match, and paid vacations, holidays, and sick time. We invite you to visit our web site at ********************************* for additional information regarding our exceptional resort communities. As an Equal Opportunity Employer, we welcome and thank all applicants.

The Administrative Assistant performs day-to-day functions using established systems and procedures and provides assistance to administrative and management teams. Manages multiple calendars; arranges meetings, conference calls, and video conferences using Outlook and other tools such as MS Teams and Zoom Proofreads and edits documents and reports Assists case management staff and program leadership with administrative duties related to state and Federal grant programs Serves as primary point of contact for office staff, program applicants, and client visitors within the program intake center Coordinates meals for lunch meetings, breakfast meetings, and suppers for staff working after office hours Assists with travel arrangements, meeting arrangements, data entry, correspondence, and document scanning Enters time and expense information into the time entry system for staff when requested Other duties as required Supervisory Responsibilities: N/A Qualifications, Knowledge, Skills and Abilities Education: High school diploma, required; Associate's, preferred Experience: Two (2) or more years' experience in a professional office environment, preferred License/Certifications: N/A Software: Proficiency in Microsoft Office, required Familiarity with document retention software, preferred Language: Bilingual Spanish, preferred Other Knowledge, Skills, & Abilities: Advanced computer and office equipment skills, including scanners, copiers, printers, binders, projectors, video conferencing equipment, and multi-line telephone system Ability to troubleshoot and solve problems Flexibility to work overtime if needed - before or after normal business hours

Come join us as an Admissions Assistant at Bridgewater Park Health and Rehabilitation to make a difference! Full - Time, Every Other Weekend Required If you are looking for a career that can make a difference, then Bridgewater Park Health and Rehabilitation is the place for you. Our work family is made up of a variety of talented and committed team members who are dedicated to making a difference in the lives they serve. Each employee contributes their unique skills and abilities with the key goal of enabling our residents to reach and maintain their highest functional abilities. Every job matters at Bridgewater Park Health and Rehabilitation. We believe in what we do and know our hands make a difference. As a member of our team, look at what benefits you can enjoy: Competitive starting wage with additional pay for experience $1,000 new employee referral program Paid life insurance 401k opportunities after your first year DailyPay! Work today, get paid today! Monthly Celebrations and recognitions $5,000 Tuition Reimbursement Per Year Responsibilities Admissions Assistant Primary Responsibilities-The primary purpose of the Admissions Coordinator Assistant is to assist the Admissions Coordinator with the facility's inquiryand admissions process. Admissions Assistant Essential Functions Assisting with employee, public relations and community initiatives. This includes: Assisting with developing plans to build staff morale such as Employee of the Month, carry ins, celebrating birthdays, games, trivia and etc. Assisting with maintaining high visibility of the facility in the community to project a resource image for issues of long-term health care. Assisting with the development of special events such as open houses, community booths, etc. Providing tours of the facility for families/potential residents and assuring admission information and quality tours are available 24 hours per day, 7 days per week. Assisting with the facility's inquiry and admissions process. This includes: Assisting with the admissions procedure and all appropriate paperwork in compliance with TLC policy. Assembling and checking admission papers and forwarding to appropriate department. Assisting in the orientation program for residents and explaining to resident/guardian the room rates, billing procedures, visitors/guest privileges, restrictions, resident care procedures, etc. as appropriate. Maintaining various registries as directed including register for admission and the discharge of residents. Maintaining the confidentiality of all residents and their care to ensure resident rights, privacy and property are protected at all times. Reporting and documenting resident and/or visitor incidents, accidents, complaints or allegations according to the facility's policy and procedure using the designated occurrence reporting system. Complying with safety requirements, infection control measures, and maintaining a clean work environment in accordance with facility policy as indicated by: Ensuring that work/assignment areas are clean and records, files, etc., are properly stored before leaving such areas on breaks, end of work day, etc. Abiding by all emergency protocols for crash carts, resident codes, fire safety, missing residents, tornado preparation, violent residents, Wander guard alarms, door alarms, and other facility policies as assigned. Reporting any forms of abuse witnessed and aware of and taking appropriate action according to policy. Following infection control and universal precautions procedures. Following periodic cleaning schedules for equipment and returning equipment to proper area after use. Ensuring the facility is maintained in a clean and sanitary manner at all times. Performing other duties as assigned by the Director of Admissions or as requested by management. Qualifications Admissions Assistant Qualifications A high school diploma or equivalent (GED). A college degree in liberal arts, nursing/social service or related field is desired, but not required. Have a thorough understanding of the principles of best admissions practices. Must possess interpersonal and managerial skills

The DRC Testing proctors are responsible for following and implementing the DRC Testing Office policies and procedures, proctoring and prepping accommodated exams, maintaining exam security, assisting with student and faculty inquiries, troubleshooting errors, and providing basic clerical support. Job Duties include: Assist visitors, staff, and faculty with questions or concerns Prepare exam materials according to students' accommodations and instructors' directions Package and return exam materials to faculty members Monitor students taking exams at the testing center via a closed circuit (CCTV) system and via direct observation to ensure compliance with the UF Honor Code after being trained. Effectively and efficiently handle high volumes of phone calls, student and faculty inquiry within the office and providing information regarding testing services Report all violations or suspected violations of the Honor Code to the appropriate supervisor Proctoring exams by seating students in assigned testing space Starting and stopping exams at the appropriate time Managing the testing database system and assisting with student exam scheduling Attending periodic staff meetings and training sessions Expected Salary: $15/hour Minimum Requirements: Must receive or be eligible to receive Federal Work Study Students must have a minimum of 2.5 cumulative GPA Must be in good academic and conduct standing with the University of Florida Willingness to make a commitment of 10 hours a week, for at least 2 consecutive semesters. Position requires working during Midterms and Finals. Preferred Qualifications: Detail oriented Capable of working and multi-tasking independently Capable of working in a fast-paced environment Exemplary customer service skills and able to handle difficult conversations Punctual and reliable Experience working in an office environment Ability to maintain professional relationships Strong verbal and written communication skills Ability to handle sensitive and confidential information/situations with discretion Able to work morning and/or night shifts during midterms and Finals Computer skills, Proficient in use of Microsoft Word, Excel and PowerPoint Special Instructions to Applicants: In order to be considered, you must upload your resume, course schedule, weekly availability (Monday - Friday) and Federal Work Study Award for the 2024-2025 academic year. ALL students applying to this position, must submit current UF Federal Work Study Award stating proof of Federal Work Study. Students seeking FWS employment should print/screenshot a copy of their Financial Aid Award Page, which contains the Federal Work Study award as proof of FWS eligibility. To locate your Financial Aid Award Page, go to *************************************** Health Assessment Required: No

The Wesson Lab in the College of Medicine is seeking a work study student to work 8-12 hr/week to support routine histological methods and to perform genotyping of DNA to maintain mouse colonies. The successful applicant will demonstrate careful attention to detail, good record keeping, and will be able to perform meticulous and fine experimental procedures including brain sectioning, slide-mounting of tissue, weighing and mixing of chemicals, and pipetting. Expected Salary: $14-$15/hour; pay will commensurate with experience and qualifications Minimum Requirements: Requires strong attention to detail and ability to follow instructions with a good work ethic. Preferred Qualifications: Prefer applicant interested in scientific career advancement or is currently pursuing a science based degree (not required); prior lab experience a plus! Strong attention to detail, ability to follow precise instructions, and good communication are required Ability to work well in a team based environment Ability to multi-task and self-organize Special Instructions to Applicants: This position is open to all University of Florida degree-seeking students registered at least half-time who are eligible to work on campus and must maintain a minimum 2.0 grade point average. A current Federal Work-Study award is required. In order to be considered, you must upload your cover letter, resume, and Federal Work Study Award for the 2025-2026 academic year. Students seeking FWS jobs should print/screenshot a copy of their Financial Aid Award Page, which contains the Federal Work Study award as proof of FWS eligibility. To locate your Financial Aid Award Page, go to *************************************** . Please contact Student Financial Aid if you have any questions regarding your eligibility for Federal Work Study employment. Application must be submitted by 11:55 p.m. (ET) of the posting end date. Health Assessment Required: No