Administrative assistant jobs in Gastonia, NC - 341 jobs

The Executive Assistant (EA) provides comprehensive support to our COO in a fast-paced, global environment. The EA is a proactive, energetic, and confident professional. This role balances detailed day-to-day tasks with enabling impact behind the scenes of global meetings, collaborations, and conferences of various scale and scope. Roles and Responsibilities Manage the COO's complex calendar, schedule meetings, and coordinate appointments. Prepare and edit correspondence, communications, presentations, and other documents. Handle incoming and outgoing communications, including emails and phone calls, with a high level of professionalism and confidentiality. Coordinate logistics for meetings, including room reservations, catering, and technical setup. Coordinate logistics for large-scale international events, including venue, travel, and on-site execution Plan and arrange complex and detailed travel itineraries, including flights, accommodations, and transportation for the CEO and other senior executives as needed. Prepare travel expense reports and manage reimbursements. Provide physical and operational support during multi-day conferences (e.g., setup, transitions, VIP handling) Assist in the planning and execution of special projects and initiatives led by the COO. Track progress and provide regular updates on project status to ensure timely completion. Maintain and organize files, records, and documentation for easy retrieval. Ensure proper filing and storage of sensitive and confidential information. Coordinate office activities and operations to secure efficiency and compliance with company policies. Support Office Manager with receptionist duties as needed Any additional duties needed to help demonstrate our core values, drive our vision, and fulfill our mission. Demonstrated Competencies: Accountability & Integrity Self-management Technical proficiency Business Acumen Problem solving Confidentiality Communication Adaptability Digital Fluency Qualifications Required: Bachelor's degree preferred but not required. Minimum of 5+ years of experience as an Executive Assistant, preferably supporting C-level executives. Exceptional organizational and time-management skills. Strong written and verbal communication abilities across multiple lines of business. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Experience with travel coordination and expense reporting. High level of integrity and discretion in handling confidential information. Ability to work independently and prioritize tasks in a fast-paced environment. Professional demeanor and strong interpersonal skills. Results driven, roll-up sleeves mentality High motor/High energy Physical Demands and Working Conditions Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly lift, carry, push, pull or otherwise move objects. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. The worker is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading. External Posting Language This is a full-time position. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Learn more at BNI.com An equal opportunity employer.

Pace Logistics prides itself on delivering exceptional service at fair rates. The company operates with a collaborative and proactive approach to ensure your supply chain is supported effectively. Known for its availability, Pace Logistics commits to being the dependable partner businesses need. A unified and solution-driven mindset defines the organization's mission to meet client needs efficiently. Role Description This is a full-time, on-site role based in Charlotte, NC, for a Personal Assistant to the Chief Executive Officer (CEO). The Personal Assistant will be responsible for managing the day-to-day administrative and organizational tasks for the CEO, including diary scheduling, organizing meetings, handling correspondence, preparing reports, and coordinating travel arrangements. They will also support the CEO with personal assistant tasks and maintain confidentiality while efficiently managing clerical duties. The role requires a high level of professionalism and attention to detail. Qualifications Strong Executive Administrative Assistance and Personal Assistance skills Proficiency in Diary Management and scheduling appointments Proven experience in Clerical Skills and Administrative Assistance Excellent organizational, multitasking, and time management abilities Strong written and verbal communication skills Proficiency in office software and tools such as Microsoft Office Ability to handle confidential information with discretion and professionalism Bachelor's degree or equivalent experience in a related field is a plus Prior experience in a supporting role for executive leaders is preferred

Alliance Fabrication, a dba of Atlantech Distribution, Inc., is a highly successful insulation fabricator located in Gastonia, NC. Alliance combines insulation fabrication experience with new state of the art insulation fabrication equipment to provide the insulation industry with premium fabricated insulation products. We offer competitive salaries and above average benefits including Health, Dental, Life, LTD, Profit Sharing, and a unique employee stock ownership plan. We have immediate opportunities for and Administrative Assistant. The position will be responsible for a variety of functions including invoicing, accounts receivable, inventory management , customer service, order entry and other functions as required. The successful candidate will: Be highly results oriented Possess excellent verbal and written communication skills Have the ability to work well with others Be self-motivated with the ability to motivate others Project a positive and professional image Be comfortable in a culture that demands a high level of integrity, honesty, open communications, and a commitment to success Please visit ******************** for more information about Alliance Fabrication. Requirements Requirements Experience in office environment Timely and Punctual Team attitude Above average computer skills Excellent communications skills

Biotage is seeking a highly organized and proactive Executive Assistant to support the Chief Operating Officer and local officers. This pivotal role combines high level executive support with office management responsibilities, enabling the COO to focus on driving global operational excellence, supply chain efficiency, and commercial growth. As a trusted partner you will manage calendars, coordinate international travel, prepare executive level presentations, and streamline communications across global time zones. You will also act as office manager for the US office in Charlotte, NC. Key Responsibilities Calendar management support for the COO. Reviewing meetings & appointments whilst proactively managing conflicts. Reviewing and coding Executives' email, responding on COO's behalf when appropriate. Screening and management of incoming calls. Co-ordinate travel (Domestic and International) Writing and editing emails, memos and preparing communications and reports on behalf of the COO. Prepare professional, robust presentations tailored to COO, board level or Countrywide audiences with minimal guidance. Collaborate with internal departments to gather content and data needed for presentations. Assist with contract administration as needed including obtaining signatures, scanning and electronic signing. Process Executives' expenses and review and approve expense report from Executives' direct reports as needed. Organize meetings, produce effective summaries, and coordinate catering as required. Plan and fully manage Executives sponsored events in Charlotte and other US locations. Managing visitors to the office and incoming calls and emails. Organize maintenance companies to keep the office clean, safe and all appliances in good working order. Develop and manage local travel vendor relationships (Travel company, hotels, ground transport). Skills and experience Bachelor's degree along with considerable experience supporting senior executives within a global organization. Exceptional verbal and written communication skills. Highly organized with high attention to detail. Proactive with ability to manage time and priorities effectively. Capability to translate complex information into compelling visual narratives. Ability to exercise discretion and judgement in handling confidential proprietary information. Develop written processes and procedures and train new office employees on office related processes and operations Demonstrated ability to meet project timelines, own projects, tasks, and processes etc. Proficient computer skills, MS Word, PowerPoint, Excel, Outlook, MS teams. Previous marketing and/or communications experience is highly desirable Ability to work well under pressure while maintaining a professional demeanour. Must be a NC notary or willing to become notarized. The role will be office based with occasional travel for company meetings, events etc (Approx 10%) About Biotage Biotage is a global supplier and solutions partner to a wide range of customers within drug discovery and development and analytical testing. With strong expertise in separation and purification technologies, and a focus on leveraging intelligent workflow solutions, we aim to efficiently support the advancement and protection of human health. Learn more at biotage.com. Biotage offers a comprehensive benefits package including health, dental, and vision insurance as well as a 401k program w/ company match, paid parental leave and more! Biotage is an equal opportunity employer, including veterans and individuals with disabilities. If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact ************ or ************************ for assistance. Locations Charlotte Apply for this job Job opportunities Service Operations Coordinator Sales & Marketing • Charlotte Applications Scientist - Biomolecules Sales & Marketing • Charlotte, Boston/Salem More jobs Charlotte A unique career - Join us

About Us Shine Social Brand is a forward-thinking creative agency dedicated to elevating brands through memorable experiences and refined event execution. Our team blends strategy, creativity, and flawless coordination to deliver high-impact events that leave a lasting impression. We value professionalism, innovation, and a culture where new ideas are encouraged and celebrated. Job Description We are seeking a motivated and detail-oriented Executive Account Assistant to provide high-level support to our leadership team and ensure seamless coordination with clients and internal departments. This role plays a key part in maintaining strong client relationships, preparing strategic materials, and ensuring the overall efficiency of our daily operations. Responsibilities Provide executive-level administrative support including scheduling, correspondence, and document preparation Assist in managing client accounts, ensuring timely communication and project follow-through Prepare reports, presentations, and briefing materials for internal and client meetings Coordinate cross-departmental tasks to support project timelines and deliverables Maintain organized records, databases, and files to ensure smooth access to key information Support planning and execution of initiatives, meetings, and internal activities Conduct research and compile insights to aid decision-making and strategic planning Qualifications Qualifications Strong organizational and multitasking capabilities Excellent written and verbal communication skills Ability to manage sensitive information with professionalism and discretion Proficiency in office software, document management, and scheduling tools Strong attention to detail and the ability to work efficiently in a dynamic environment Problem-solving mindset with the ability to anticipate needs and take initiative Additional Information Benefits Competitive salary within the range of $54,000 - $57,000 Opportunities for professional growth and long-term development Supportive and collaborative team environment Skill-building opportunities through real-world project involvement Full-time position with stable and structured responsibilities

The Production Administrative Assistant must enjoy customer service and be able to project an energetic attitude, warm welcome and positive image of Groundworks. This position handles workflow for customer service calls, production and service technician interaction. Support administrative needs of a busy customer service-based industry. Duties and Responsibilities Provide administrative support for timekeeping Create weekly job packs Create and close purchase orders Ensure office equipment is in working order to include scheduling maintenance Great customer experiences and service is how we built our reputation. You will be the right fit is you believe in serving people and solving problems. Setting and confirming install dates Mailing customer information packets Following up with customers on a variety of issues Updates customer records for accuracy It is an essential function of this job that the employee regularly and reliably reports to work on time each working day. Qualifications High School Degree/GED 1-2 years Administrative Assistant experience preferred Previous call center or customer service preferred Must be positive and motivated with excellent communications skills Ability to adapt quickly to changes in work strategy Excellent computer skills Great oral and verbal communication Working Conditions Seeing with the ability to read reports, data, statistics and information on computer screens are required. Full-time Onsite DryPro, A Groundworks Company, is seeking a talented Production Administrative Assistant to join their team in Charlotte, NC! The Production Administrative Assistant must enjoy customer service and be able to project an energetic attitude, warm welcome and positive image of Groundworks. This position handles workflow for customer service calls, production and service technician interaction. Support administrative needs of a busy customer service-based industry. What we provide for our employees: Competitive Hourly Pay Employee Ownership Superior training will ensure you start with immediate success Competitive and rewarding, family-oriented culture Advanced leadership training opportunities World-class training and support World-class training and support Benefits include Medical, Dental, Vision, Long/Short Term Disability, Life insurance, 401(k) with a company match, and 2 weeks paid time off including 6 holidays Groundworks is the leading provider of Foundation Repair, Crawl Space Encapsulation, Basement Waterproofing, and Concrete Lifting & Stabilization. With locations across the USA and Canada, Groundworks is the leading foundation solutions and water management company in North America! Recognized as a Top Workplaces USA™ company and offering employee ownership for everyone, we're building something that just can't be replicated. And we're on a mission to change an industry like never before! We're unique here at Groundworks. We are all connected through the same vision, mission, and values, and we are stronger together. We're proud to be the Groundworks Tribe! Our highly trained teams have decades of experience delivering innovative solutions, unmatched quality, and industry-leading warranties, helping homeowners everywhere protect and repair their most valuable asset - their home. When customers choose a local Groundworks company, they can feel confident they're hiring the trusted local experts who will ensure the job's done right. When you choose Groundworks, you'll join thousands of Tribemates who are making history. SCHEDULE “A” Groundworks JOB DESCRIPTION Production Administrative Assistant Performs a variety of administrative tasks to support the production department • Answers customer calls, schedules and confirms installations, and following up with customers on a variety of issues Coordinates all paperwork, data entry, and correspondence within systems regarding all sold job proposals and ensures it is accurate, timely, and completed according to company procedure Works to ensure crews have what they need to be successful at installations, including job details, coordination of utility locations and preparation of any special needs of an installation Provides tactical support to the production department Provides customers with excellent and memorable experience Foster a positive team environment by building strong relationships and inspiring mutual trust and respect. Adhere to and promote Company workplace policies and procedures, including, but not limited to, the policies related to safety and against bullying, harassment, violence or discrimination in the workplace. Act with the highest degree of professionalism, integrity and respect. Uphold the Company's positive image and reputation in the community. Facilitate a healthy, safe, and productive workplace that promotes dignity, mutual respect, understanding and cooperation. Implement and follow the instructions and direction of management. You may be required to assume other tasks or responsibilities not detailed on this list which may be requested from time to time at the Company's discretion.

Established in 1991, Collabera has been a leader in IT staffing for over 22 years and is one of the largest diversity IT staffing firms in the industry. As a half a billion dollar IT company, with more than 9,000 professionals across 30+ offices, Collabera offers comprehensive, cost-effective IT staffing & IT Services. We provide services to Fortune 500 and mid-size companies to meet their talent needs with high quality IT resources through Staff Augmentation, Global Talent Management, Value Added Services through CLASS (Competency Leveraged Advanced Staffing & Solutions) Permanent Placement Services and Vendor Management Programs. Collabera recognizes true potential of human capital and provides people the right opportunities for growth and professional excellence. Collabera offers a full range of benefits to its employees including paid vacations, holidays, personal days, Medical, Dental and Vision insurance, 401K retirement savings plan, Life Insurance, Disability Insurance. Job Description Overview of the Position: Manages diverse administrative functions for a large, complex department / business unit. Responsibilities include: • Administrative support including telephone, screen email, copy/faxing/filing, meeting preparation, distribution group and organizational chart management, office supplies, etc. • Usually relieves management of administrative details; gathers, compiles and reports information relevant to/for department; • Coordinates schedules for corporate level executives (scheduling and re-scheduling meetings/appointments, preparing/gathering presentation materials, travel etc.) • Performs travel reservations, including International/Visa requirements, and process travel/expenses • Relieves management of administrative details; gathers, compiles and reports information relevant to/for the executive • May be involved in exposure to sensitive information, and must use considerable tact, diplomacy and judgment • Event Management, including Town Halls and misc. events • Other Ad Hoc business requests / activities as necessary Qualifications Required: • 2-5+ years of experience as an Executive Assistant • Calendar and meeting management • Excellent communication skills. Ability to manage multiple phone calls in a professional manner • The ability to interact effectively within a multi-disciplined team, across multiple locations and to interact with senior level executive audience. • Significant time management, organization, multi-tasking, attention to detail, and prioritization skills • Strong computer proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook, Visio) • Proactive and anticipatory work ethic • Flexibility in work schedule, to begin day early and/or finish late, availability on as-needed basis • Ability to take on new responsibilities and work effectively under pressure and time constraints • Familiarity with travel reservation process and systems Desired: • Executive-level support and/or support for multiple executives • Advanced administrative and analytical skills. • Business Support experience • Financial services support experience • Intellectually curious Additional Information CzariaAbaloyan ************/********************************

OES Equipment, part of the DPR Family of Companies, is a fast-paced supply and rental equipment company in the construction industry looking for an experienced Administrative Assistant, Centralized Support, to assist with our Mega Projects across multiple regions. The ideal candidate for this role will be available to work hybrid out of an OES office, highly organized and dependable team player with the ability to assist our team in managing multiple projects, reaching critical deadlines, providing excellent customer service, and producing quality work for our customers. Responsibilities will include but may not be limited to the following: Duties and Responsibilities * Maintaining positive working relationships with internal and external partners. * Reconciling PO receivers via Coupa. * Invoice processing via Coupa. * Ensure timely payments of invoices to ensure the maintenance of accurate records and reporting. * Creating and maintaining vendor and employee master files. * Reviewing and reconciling customer statements and accounts. * Receiving, placing, and filling customer orders and purchase orders. * Maintaining internal and external relationships with vendors and employees including solving issues and discrepancies. * Data entry and other miscellaneous office management tasks including ordering office supplies, filing, scanning, etc. Required Skills and Abilities * Excellent listening and communication skills. * Intermediate proficiency in Microsoft Office Suite. * Positive interpersonal skills with strong attention to detail. * Ability to work in both a team environment and independently. * Ability to thrive in a multitasking environment. * Bilingual in Spanish a plus. Education and Experience * 1+ years of administrative experience is required. * Construction supply and equipment industry knowledge a plus. * Experience with Coupa is preferred. Physical Requirements * The ability to work out of one of our OES offices. * Must be able to sit or stand for prolonged periods of time. * Must be able to lift 15 pounds if needed. DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets. Founded in 1990, DPR is a great story of entrepreneurial success as a private, employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world. Working at DPR, you'll have the chance to try new things, explore unique paths and shape your future. Here, we build opportunity together-by harnessing our talents, enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek. Explore our open opportunities at ********************

Job DescriptionFULL-TIME Handyman Assistant / Home Service Technician Assistant TruBlue Home Service Ally is a national franchise with over 120 locations that provides trusted handyman repairs, home safety upgrades, and maintenance services to help seniors age in place and support busy families. With locations across the U.S., TruBlue is a leader in dependable, relationship-based home maintenance. This is a great opportunity to grow with a purpose-driven company that values integrity, respect, and quality work. What You'll Do Assist with home repairs and maintenance projects Prep work areas, handle clean-up, and organize materials Learn to work with tools, materials, and customers the right way Support senior safety upgrades and general home care needs Represent the TruBlue brand with professionalism and a willingness to help Who You Are Dependable, respectful, and ready to learn Interest in carpentry, painting, or general home repairs Comfortable taking direction and working with a team Valid driver's license and reliable transportation Legally eligible to work in the U.S. Owns or is working toward acquiring basic tools (preferred, not required) What You'll Get Consistent work and regular hours Flexible scheduling and strong team support TruBlue gear provided On-the-job training from experienced professionals A team-first environment where your effort is valued The chance to grow a career while making a difference Why TruBlue We're here to serve, and we're proud of the work we do. From day one, you'll be part of a team that's improving lives through home safety, service, and care. If you're ready to do meaningful work and grow into a professional role, TruBlue is ready for you. Powered by JazzHR R004hWeXFd

IF YOU CAN'T, WE CAN! Founded in 1976, and based out of Alexandria, VA, Michael and Son Services, Inc. is the premier provider of Electrical, Plumbing, HVAC, and Restoration services in North Carolina and Virginia. Do you have high standards for excellence and a desire to succeed? Are you looking for an employer who values diversity, high-quality service, and giving back to their community? If so, you've come to the right place, WE are looking for YOU! We're looking for an Administrative Assistant to help manage our Charlotte office. Why Should You Work For Us? Competitive pay rate of $16-$20/hr, depending on experience Medical insurance Dental insurance Vision insurance Flexible Spending Account (FSA) Short term/Long term disability insurance Life insurance Matching 401(k) Retirement Savings Plan Referral bonus program (Earn up to $2,000) Employee discounts What You'll Be Doing Answering and directing phone calls Routing and dispatching service calls to our technicians in the field Providing support to field technicians to ensure they have the necessary information and resources to effectively complete their duties Writing, editing, and proofreading correspondence and documents Interacting with customers to confirm service appointments, provide updates, and address any concerns Supporting the manager with data compilation reporting, Excel spreadsheets, and statistical information What We're Looking For In You! Superior professional interpersonal relationship skills Strong customer service skills Excellent problem solving and decision making skills The ability to handle multiple tasks simultaneously and maintain composure under pressure while meeting deadlines A team player with a "can do" attitude Previous experience working as an administrative assistant in construction or the skilled trades a plus Think this sounds like a good fit? Apply today!

School Administrative Assistant/Registrar Lakeside Charter Academy Lakeside Charter Academy is seeking a dedicated and organized School Administrative Assistant/Registrar to join our team! This individual will play a key role in supporting the daily operations of our school office and ensuring a welcoming, efficient, and student-centered environment. The ideal candidate is detail-oriented, collaborative, and able to manage a wide range of tasks while maintaining confidentiality and professionalism. They will support teachers, staff, families, and school leadership through excellent communication and strong organizational skills. Key Qualities & Skills Familiarity with school office practices, procedures, and general administrative concepts Strong verbal and written communication skills Ability to manage multiple tasks with accuracy, timeliness, and high quality Sound judgment, creativity, and the ability to plan and accomplish goals independently Comfortable handling confidential and time-sensitive information Ability to build positive relationships with families, students, and staff Position reports to the Principal and Director of Operations School/Education experience preferred Bi-lingual (Spanish) preferred Administrative Assistant Responsibilities Office & Operations Manage supply orders, including printer ink Serve as point of contact for vendors (printers, fob system, pest control, etc.) Answer and direct phone calls; communicate with parents and visitors Welcome and greet visitors and maintain a positive front-office environment Staff Support Assist teachers in securing substitutes Support new staff onboarding (Infinite Campus access, mailbox, fob access) Recognize staff birthdays and help coordinate events (showers, celebrations, community events) Health & Safety Assist with minor health needs (injuries, illness), dispense medications and maintain medical records (immunizations & allergies) Participate in required health training: EpiPen, diabetic care, CPR/First Aid Maintain school drill reports and scheduling Additional Duties Maintain Spirit Rock schedule Assist with website updates and content Support administration with beginning-of-year and end-of-year processes School Registrar Responsibilities Enrollment & Records Manage student enrollment and withdrawals using the SIS system and In house processes. Ensure all enrollment documents are collected,processed and distributed to the appropriate departments in a timely manner Maintain student cumulative records Complete all required state reporting (health, immunizations, homeless, etc.) Maintain medical, allergy, and legal information records Student Information & Reporting Manage daily attendance Prepare report cards, progress reports, honor roll lists and awards Maintain and update Infinite Campus Coordinate uniform orders Create and distribute annual car tags Events, Scheduling & Vendors Schedule and coordinate: Student and staff picture days Principal tours School clubs and rosters Oversee pickup lists for YMCA, Tiger King, and other after-school programs Coordinate with vendors for online course rosters Support the Yearbook team with creation and distribution Order and distribute student agendas Lakeside Charter Academy is an equal opportunity employer and does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

Compensation: $19/per hour Job Overview - #34014 We are currently hiring an Office Assistant for a well-established local company. The ideal candidate will be responsible for scheduling appointments, managing filing systems, answering phone calls, greeting visitors, and processing mail. This position offers an excellent opportunity to join a reputable organization with a positive work culture, conveniently located just outside of Uptown Charlotte. If you are looking to rejoin an office environment and contribute to a dynamic team, we encourage you to apply. Requirements * 1+ Years of experience as an administrative assistant * Available to start immediately * Associates or Bachelors Degree, highly preferred ABOUT OUR PROCESS We will notify you if you are selected as a candidate for this role. If not, but your resume fits one of our specializations, we will retain your resume for future openings, and we encourage you to apply for other Sherpa roles that you are qualified for and interested in. Non-Local Candidates: Please note that you are competing with local candidates who don't require relocation expenses and can start quickly, so let us know if you have plans to move to the area soon. Candidates for all Sherpa opportunities must be authorized to work in the United States. Sherpa is an Equal Opportunity Employer. LEARN MORE ABOUT Visit our Website | Explore our Career Opportunities #LI-JO1

Provide direct administrative coordination or support to a department and/or group of professionals. The role involves relieving supported individuals of administrative responsibilities in order to enable greater productivity and efficiency. Represents the firm in a professional manner in all communications and may interface with clients and outside parties. Works under moderate supervision due to previous experience/breadth and depth of knowledge of administrative processes. May exercise discretion and judgment and is capable of compiling information requests and determining trends. Performs simple administrative and staff support duties for the organization. Responsibilities include but may not be limited to: Travel & Expense - Arranges complex travel itineraries and submits expense reports in a timely manner. Calendar & Meeting Coordination - Manages calendars by anticipating needs, adjusting for conflicts, and ensuring all logistics (including materials, location, timing, etc.). Employs effective reasoning skills. Info and Data - Updates and maintains contact databases. May include compiling information for inclusion in reports or presentation materials including preparing reports, charts, graphs, or tables as necessary. Office Support - Provides office support to include greeting and interacting with clients, maintaining electronic and hardcopy filing, creating documents, processing invoices, general office management duties, etc. Projects & Processes - Participates in other projects as required. Additional responsibilities as requested. Qualifications: High school education required; Bachelor's degree a plus. At least 2-3 years of experience as an administrative assistant in an office environment. Expertise with Microsoft Outlook, Word, Excel, and PowerPoint. Professional or financial services industry background preferred. Excellent verbal and written communication skills necessary. Willingness to adapt to change. Multitasking abilities. Ability to work in a fast-paced environment. Strong teamwork ability. Attention to detail. Ability to prioritize. Strong organizational skills. Ability to work in a team setting. Ability to maintain confidentiality. Performs complex administrative and staff support duties for the organization.

The Administrative Assistant at the Whitewater Center (Whitewater) is responsible for the efficient completion of administrative and clerical duties associated with departmental operations. This role provides support to management in all areas of the operation including but not limited to events, group sales and human resources. This position is an onsite, full-time, benefits eligible role that reports directly to the Director of Operations. Responsibilities Manage calendars and schedule meetings and follow-ups with internal key players and/or third parties both on-site and off-site. Schedule and manage administrative interviews through the ADP Workforce Now platform. Manage invoicing/payments and maintain department purchase order log. Provide coverage on general inbound phone and email inquiries. Maintain communication with IT third-party vendors. Assist with group check-in procedures & high volume policy enforcement. Order department and project supplies and materials & complete on-time pick ups/errands. Develop and manage positive and collaborative relationships with vendors, contractors, and clients/prospective clients. Proof external communications and project manage event releases. Manage small projects from start to finish. Other duties as assigned. Requirements Highly organized and task-oriented with strong interpersonal skills. Exceptional computer skills and a working knowledge of Microsoft Office Suite. Skill in clerical duties such as typing, filing, distributing mail, document management, maintaining supplies, ect. Flexibility to work evenings, weekends, holidays, and during Whitewater events as needed. Physical Demands Must be able to work outdoors for sustained periods of time in all weather and environmental conditions. Must be able to lift and carry at least 50 pounds. Must be able to bend, stand, lean, and kneel on a regular basis and for sustained periods of time. Must be able to safely self-transport over uneven terrain or in a confined space. Must be able to work in shared spaces with other employees and customers. All positions as Whitewater require employees to report and work onsite at Whitewater locations. Benefits Access to Whitewater Center's pass activities Staff discount program and pro deals Health, Dental, Vision, FSA 401(k) Overview of Department Marketing, Finance, and Human Resources professionals work to advance Whitewater's mission, cultural goals, and brand communication. These positions support all employees and facilitate guest touchpoints both on-site and externally. Working at Whitewater Whitewater's mission is rooted in the belief that we all share a genetic code that compels us to play outside and share these experiences with others. This mission is accomplished through promoting access and opportunities to play outside and bring people together. Our approach is simple: Make it compelling and easy to engage with nature and invite others to join. Legal Disclosures The Whitewater Center provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, the Whitewater Center complies with applicable state and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment including recruitment, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. NOTICE: Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. The Whitewater Center is an employer that participates in the E-Verify program.

Job Description Warehouse Office Assistant (Food Distribution) ?? East Charlotte (28211) | ? 6:30 AM - 3:00 PM | Full-Time Temporary We're looking for a sharp, dependable office assistant to support daily operations at a busy food distribution warehouse. This role is ideal for someone who's organized, fast-learning, and comfortable being the go-to support person in a warehouse office setting. What you'll do: Answer phones, emails, and greet visitors Maintain accurate records related to orders, inventory, and distribution Support internal teams and vendors with clear communication Use Microsoft Word, Excel, and Outlook daily What we're looking for: Strong attention to detail & ability to multitask Self-sufficient, quick learner Professional customer service skills Food industry experience preferred Requirements (non-negotiable): Clean, indefinite background Must pass drug screen Pay is flexible for the right candidate.

Job Description Step into a high-energy role where visibility, interaction, and teamwork come together. As an Event and Brand Assistant at RSTR, you'll support live initiatives while helping represent the brand through engaging, in-person experiences. Responsibilities Support on-site brand activities and live event initiatives. Engage with attendees to create positive and memorable experiences. Assist the team in maintaining a strong brand presence during events. Help ensure smooth flow and coordination throughout live activities. Represent the brand with enthusiasm, confidence, and professionalism. What We Offer Hands-on training focused on brand and event exposure. A youthful, energetic, and team-driven environment. Opportunities for growth within brand and event-focused roles. Incentives and recognition for performance and commitment. Desired Profile Outgoing, energetic, and people-oriented. Strong interpersonal and communication skills. Adaptable and comfortable in fast-paced environments. Motivated to learn and grow professionally. Ready to be part of exciting brand experiences? Apply today and join RSTR!

Founded in 1963 by Don Fessler & George Bowman, Fessler & Bowman, Inc. has grown from a residential flatwork & basement wall contractor to a top 100 Commercial Concrete Contractor recognized across the nation. Keeping customer satisfaction as our fundamental core value has allowed Fessler & Bowman, Inc. to prosper for more than six decades. Our Culture & Philosophy: Fessler & Bowman is a fast-paced and culture-focused industry leader in specialty concrete and civil earthwork. When we talk about culture at F&B, it is not just a plaque hanging in our lobby. Our values are our driving force and have allowed us to build a phenomenal team delivering best in class products to our customers. * Open & Constructive * Take Pride in Our Product * Relentless Commitment * Care About Our Customers * Team Success Summary: The Project Engineer will support Project Teams in the successful completion of construction projects, from the initial hand-off from Estimating through final completion and close-out. PEs are responsible for assisting with the overall project planning and scheduling, reporting, project accounting, and control, while providing technical direction and ensuring compliance with quality standards and applicable laws and regulations. Five Key Roles of the Project Engineer: * Assisting and collaborating with the Project Manager and Field Teams through frequent job site visits to ensure job progress and participate in job meetings * Maintain document control for all core tools in Procore and other internal/external software; including but not limited to RFI's, submittals, drawings, and specs * Tracking production quantities for projects and elevating concerns to Project Manager in an expedited manner * Manage all aspects of bulletin revisions- uploading and communicating to the PM Team, review, comment, and address revisions and other document revisions timely * Assist PM Team with project start up and close out processes Essential Duties & Responsibilities: * Handle correspondences with customers or vendors in a professional manner * Staying up to date with regulations that can affect the permitting and safety aspects of a project * Collaborate on estimating extra work when necessary * Collaborating with Safety and Project Management Teams to complete visual job site safety inspections * Assist in department projects as needed * Communicating and upholding the Company's commitment to Integrity and Code of Ethics, as well as ensuring the same for the entire team * Other relevant tasks as assigned Education, Experience & Qualifications: * A Bachelor's degree in Construction Management, Engineering, or other relevant discipline * Ability to read, interpret, and understand drawings * Ability to manage several projects at once * Creative and results-oriented, with a strong sense of urgency and self-motivation * Proficient in word processing, spreadsheets, and scheduling * Excellent communication and organizational skills * Excellent problem-solving skills, with an adaptable and flexible style in working with all types of individuals Travel: Travel to and from job sites and office locations is required for this position. Fessler & Bowman will compensate for travel when applicable. Work Environment: As a Project Engineer, you will be subject to various work environments. These environments include office and field settings. Employee must be comfortable with sitting for an extended period. Benefits: Fessler & Bowman is proud to provide eligible Team Members with the following benefits: * Medical, dental and vision insurance * 401k with company contributions * Paid Holidays and Paid Time Off Recruitment Process: The recruitment process will include a phone screen, in-person meeting, and a pre-employment background check and drug test. Fessler & Bowman is an Equal Opportunity Employer I have read and understand the job requirements, responsibilities and expectations set forth in the job description provided for my position. I attest that I am able to perform the essential job functions as outlined with or without any reasonable accommodations.

Administrative Assistant for Title III Programs INTERNAL APPLICANTS ONLY Division: Institutional Effectiveness Department: Office of Title III and Sponsored Programs Reports to: Associate Vice President for Title III and Sponsored Programs Position Summary Provides comprehensive administrative and clerical support for the Title III grant, assisting the Associate Vice President of Title III and Sponsored Programs with grant activities. The role involves collaboration with Institutional Research and cooperation across campus departments to support grant-funded projects and faculty development initiatives. Essential Duties & Responsibilities The results you will deliver each day that matter most! Key Responsibilities: Assist with the collection, entry, and reporting of data specific to the Title III grant. Manage and maintain the Title III data system and oversee data entry for accurate record-keeping. Provide administrative support for grant-funded activities, including program evaluation, assessment, and the distribution of surveys. Assist with budget and resource monitoring, including expense tracking, procurement, and reconciliation. Coordinate and facilitate faculty development activities, including planning and marketing. Prepare and assist with the preparation of reports, grant proposals, and project proposals. Manage calendars, schedule meetings, and coordinate travel and events. Handle general office duties such as typing correspondence, managing the office filing system, and ordering supplies. Other duties as assigned. Education/ Experience What you will need to be successful! Desired Qualifications: Associate or bachelor's degree in business administration or a related field. Experience with grant-funded projects and reporting. Familiarity with project management, data analysis, and budget management tools. Required Qualifications: A minimum of four years of progressively responsible administrative experience. Proficiency in Microsoft Office Suite and other relevant software. Strong organizational skills, attention to detail, and accuracy. Excellent written and verbal communication skills. Ability to work independently and as part of a team. Life at Livingstone College Why we believe you will love working at Livingstone College!! Livingstone College is a private historically black college that is secured by a strong commitment to quality instruction, academic excellence, and student success. Through a Christian-based environment suitable for holistic learning, Livingstone provides excellent business, liberal arts, STEAM, teacher education, and workforce development programs for students from all ethnic backgrounds designed to promote lifelong learning and to develop student potential for leadership and service to a global community. About Livingstone College: ********************** Livingstone College is an equal opportunity employer that employs qualified individuals based upon job related qualifications regardless of race, religion, ancestry, gender, sexual orientation, national origin, age, disability, marital status, domestic partner status, medical condition, political affiliation or any other classification proscribed under applicable federal, state or local law. Livingstone College complies with all laws regarding reasonable accommodation for disabled candidates and employees. Applicants requiring reasonable accommodation in order to participate in the interview process are requested to contact Human Resources in order to arrange such accommodation. We offer competitive compensation and an attractive benefits package. No recruiters or agencies without a previously signed contract.

Job DescriptionBenefits: Competitive salary Free uniforms Opportunity for advancement Benefits/Perks Competitive Compensation Commission Free IR Sauna Membership We believe in a fun, upbeat environment We believe in flexible schedules and opportunities for advancement Company Overview Perspire is the original Infrared Sauna Studio! We started with one location in Orange County, California, and are expanding rapidly throughout the entire nation! We credit our success to the dedicated franchisees and team members who truly share the passion for the benefits of infrared sauna therapy, and who bring that energy to every guest. We strive to provide the services and environment necessary to bring both personal and professional development to each of our team members. The culture of Perspire has been designed to make people feel seen and heard and that starts with our team members. Job Summary Are you passionate about health and wellness? Are you naturally confident and outgoing? If so, you need to join the member service team at our upscale sauna studio in (job location name)! We are looking for positive, confident, results-oriented team members that love to connect with people. Responsibilities Promptly turn over the sauna room when the guests exit, ensuring that it is clean and prepped for the next appointment Process towel shipments and maintain cold towel process Create towel bundles and place for guest accessibility Welcome and greet clients enthusiastically Support Sales Associates through miscellaneous tasks including sales and back-of-house duties Respond to guest inquiries and administer studio tours to new guests Prior experience in customer service is a plus! Qualifications A genuine desire to promote positivity and provide exceptional service A consistently awesome team-player attitude A verifiable history of excellent attendance and prior sales experience Evening and weekend availability