Administrative assistant jobs in Georgia

We are seeking a detail-oriented and proactive Administrative Assistant to support our team in daily operations. The ideal candidate will possess strong organizational skills and a customer-focused attitude, ensuring that all administrative tasks are handled efficiently. This role requires proficiency in various office management tasks, including data entry, customer service, and effective communication. *Responsibilities* * Manage front desk operations, greeting visitors and handling inquiries with professionalism. * Utilize for basic accounting tasks and financial record-keeping. * Maintain organized filing systems, both physical and electronic, to ensure easy access to information. * Perform data entry tasks accurately and efficiently, ensuring all records are up-to-date. * Operate phone systems to manage incoming calls, demonstrating excellent phone etiquette. * Provide exceptional customer service by addressing client needs and resolving issues promptly. * Assist with office management duties, including scheduling appointments and coordinating meetings. * Support team members with administrative tasks as needed to enhance overall productivity. *Requirements* * Proven experience in an administrative role or office management is preferred. * Strong computer literacy with proficiency in Microsoft Office Suite and . * Excellent organizational skills with the ability to manage multiple tasks simultaneously. * Effective communication skills, both verbal and written, with a focus on customer service. * Familiarity with phone systems and front desk operations is a plus. * Ability to work independently as well as collaboratively within a team environment. * Attention to detail and accuracy in all aspects of work is essential. If you are looking for an opportunity to contribute your skills in a dynamic environment while supporting our team's success, we encourage you to apply for the Administrative Assistant position. Job Type: Full-time Pay: $21.16 - $22.48 per hour Schedule: * 8 hour shift Work Location: In person

Ultimate Staffing is looking for an experienced and personable order data entry representative for a thriving client company in Buford, GA. This candidate will also be responsible for receiving and processing incoming purchase orders. Communicates internally to clean the order and works within the process of the department to ensure the orders are error free and released to production in a timely manner. Fully onsite in Buford, GA Pay range $19-$19.50 Temp to hire opportunity Full time Monday-Friday 8A-5P ponsibilities: Enter NEW Purchase Orders. Process Commercial orders only. Ongoing training from the OE lead/ Senior and Specialists is still needed. All orders proofed until Management feels no longer needed. Learn to Navigate the AS400 and other Global Systems. Process XML, EDI, SIF and PDF Orders. Coordinate with the appropriate Customer Care team to ensure specialty accounts are entered correctly. Enter Parts-Express (w/cost) Work with OE lead to ensure all orders are proofed prior to release from Hold(s) Initiate Addendum Process. Conduct final QA of Orders prior to release Release Orders into Production. Cancel/Revise PO prior to release (on hold / QA Check) Correspond with Secondary Review Team (credit hold) Correspond with Proforma Team (CIA / deposit) File Documents in accordance with local guidelines. Additional Duties as Assigned. Qualifications: High school diploma or general education degree (GED); Must have 2+ years of data entry experience within a wholesale environment Write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. Must be able to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables Define problems, collect data, establish facts, and draw valid conclusions. Knowledge of Microsoft Office programs (Excel, Word, etc.). All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

The Safety Systems Administrative Assistant plays a key role in supporting health, safety, security, and training initiatives across the organization. Working under the direction of the Safety Systems Manager, this position is responsible for developing, implementing, and maintaining safety programs, policies, and software systems that drive compliance, improve workplace safety, and support operational goals. Key Responsibilities Design, develop, and manage corporate safety training programs to ensure alignment with regulatory standards and internal goals. Maintain and administer the company's safety management database (Velocity) and related systems. Develop and maintain corporate systems for accurate safety records and data management. Support the creation, review, and updates of corporate safety policies and procedures. Assist with investigations, audits, and compliance activities as needed. Manage and administer a variety of existing and future safety-related programs and software platforms, including: Velocity, MSDS Online, Brady 360, OHM, Code Red, VPP Applications, GoCanvas, Jot Forms, Adobe Sign Vendor Management Programs (client and customer side) PPE Programs, Safety Surveys, Audit Programs, Industrial Hygiene coordination, Workers' Compensation, Chemtrec Management, and Safety Training Content Libraries. Ensure compliance with all applicable policies, procedures, and regulatory standards. Perform additional duties as assigned to support safety system objectives. Qualifications High School diploma required; Bachelor's degree preferred (Occupational Safety, Health & Environment, Business, Engineering, or related field). 1-3 years of experience in a health and safety, administrative, or project management role. Proven experience with software management, document control, or related systems. Strong written communication skills with the ability to develop clear and accurate documentation. Experience in learning and development, including content management, instructional design, or training delivery. Proficiency in Microsoft Office Suite. Ability to organize, prioritize, and perform effectively in a dynamic manufacturing environment. Quick learner with the ability to adapt to new software platforms and technologies. Excellent listening, problem-solving, and critical-thinking skills with a solutions-focused approach. Strong creative vision and ability to align safety initiatives with organizational objectives.

We are currently seeking an Executive Assistant to join our US team in the Atlanta Office. This is an exciting opportunity to be part of a fast-growing and innovative environment, where you will play a key role in supporting the business. Company Description Established in 2016, Hai Robotics is dedicated to leveraging robotics technology to advance human civilization. The company's HaiPick solution is the world's first Automated Case-handling Mobile Robot (ACR) system, which autonomously brings desired totes and cartons to workstations, enhancing warehouse efficiency. HaiPick systems can be deployed within 1 to 2 months and have proven to increase operational efficiency and storage density significantly. Trusted by clients such as DHL Supply Chain and BEST Supply Chain, our solutions are utilized across various industries, including fashion, retail, and healthcare. Role Summary The Executive Assistant provides high-level administrative support to the CEO and senior leadership team. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant develops a deep understanding of the CEO's priorities and key objectives, anticipates needs, and aligns support to ensure success against the most critical KPIs. Core Responsibilities: Executive Support: Manage the CEO's calendar, including scheduling meetings, appointments, and travel. Has a keen understanding of the CEO's priorities and schedules meetings accordingly. Will be exposed to matters of great company sensitivity and will have the ultimate respect for confidentiality. Understands that the CEO will need urgent assistance from time to time and is available as needed. Prioritize and handle incoming correspondence, emails, and phone calls. Prepare briefing materials, agendas, and follow-up items for meetings. Administrative Management: Draft, review, and edit communications, reports, and presentations. Maintain organized filing systems (digital and physical) for confidential documents. Track and manage expenses, invoices, and reimbursements. Prepares the CEO's reimbursement claims as well as the senior leadership team's upon the CEO's request. Stakeholder Support: Works hand-in-hand with various key internal stakeholders for harmonious coordination of CEO and company activities. Stakeholders include the Chief of Staff, the VP PMO and Automation Excellence and other members of the senior leadership team. Assist with leadership and customer meeting logistics, including preparing materials and coordinating schedules. Support external communications with investors, partners, and stakeholders. Event & Travel Management: Coordinate the CEO's domestic and international travel arrangements and itineraries, and assists the senior leadership team upon the CEO's request. Assist with event planning, including company meetings, off-sites, and leadership retreats. Other Duties as Assigned: Additional responsibilities may be assigned as needed to support business operations. Qualifications 5+ years of executive-level administrative experience, preferably supporting C-suite leaders. Exceptional written and verbal communication skills. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (Teams, Zoom). Proven ability to handle sensitive information with discretion. Highly organized, detail-oriented, and adaptable under pressure. Strong interpersonal skills and ability to interact with executives, board members, and stakeholders. Strong preference for Mandarin language proficiency Other Requirements: Must be able to lift 20lbs, walk long distances, sit or stand for long periods of time Make phone calls, utilize computer and company sponsored software Travel: 10-15% On call support *Candidates must be authorized to work in the United States and must provide proof of eligibility upon hire in accordance with federal regulations.

Job Title: Executive Assistant Industry: Manufacturing Compensation: $35-45/hr for a 6+ month contract to hire duration Benefits: Comprehensive package including medical, dental, vision, and 401(k) About the Role We are seeking a detail-oriented and proactive Executive Assistant to support senior leadership in a fast-paced manufacturing environment. This position requires strong organizational skills, excellent communication abilities, and the ability to anticipate the needs of executives while managing competing priorities. The individual will also play a key role in maintaining smooth office operations and coordinating critical executive initiatives. Key Responsibilities Provide high-level administrative assistance to the CCO, COO, and other executive team members, including scheduling, email oversight, phone coverage, document management, and expense reporting. Manage executive calendars and coordinate internal and external meetings with board members, investors, and clients, ensuring seamless logistics for both in-person and virtual engagements. Oversee planning and execution of company events, leadership conferences, and programs by arranging facilities, catering, invitations, and expense tracking. Draft, edit, and finalize presentations, reports, meeting agendas, minutes, and correspondence with accuracy and professionalism. Anticipate upcoming priorities by reviewing schedules and ensuring all necessary materials or follow-ups are prepared in advance. Coordinate extensive domestic and international travel for executives, tailoring arrangements through Concur to meet individual preferences. Maintain confidentiality while handling sensitive business information and executive communications. Partner with IT to compile operational reports, identifying opportunities for automation and process improvements. Monitor compliance with company policies and draft internal communications regarding procedures as needed. Serve as the corporate office point person by overseeing conference room readiness, mail distribution, reception area standards, and company-wide contact directories. Lead and support special projects requiring strong attention to deadlines, details, and measurable outcomes. Generate ad-hoc reporting using Microsoft Office and internal business systems. Attend monthly operations review meetings with plant leadership and executives; prepare agendas and coordinate scheduling with HR. Act as a central support resource for the Executive Leadership Team, ensuring smooth coordination across all administrative and operational needs. Perform additional duties and projects as assigned. Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

Arbor Equity is a leading provider of tree care and plant health services, dedicated to delivering exceptional service to our clients and maintaining a positive, collaborative work environment. We are seeking a detail-oriented and proactive Administrative Assistant to join our team. In this essential role, you will support daily office operations, assist staff and clients, and help ensure the smooth functioning of our business. Arbor Equity offers a supportive workplace with opportunities for growth, comprehensive benefits, and a commitment to work-life balance. Responsibilities Serve as the first point of contact by handling incoming calls, emails, and correspondence with professionalism and efficiency. Perform accurate data entry and maintain up-to-date records in our computerized systems, including CRM software. Schedule appointments, manage team calendars, and coordinate tree work and plant health care services. Maintain organized filing systems for both physical and electronic documents. Support financial operations by processing invoices, billing and invoicing customers. Assist with utility locates, vendor setup, and related paperwork. Obtain signed customer proposals, print work orders, and secure certificates of insurance for customers. Maintain employee driver files and assist with DOT compliance, including medical cards, exams, and random drug screens. Keep records of vehicle repairs and maintenance, and manage driver status on auto policies. Ensure office cleanliness and manage inventory of supplies. Assist with accounts receivable and triage customer issues to ensure prompt resolution. Provide administrative support to the Vice President and Arborist Representatives as needed. Qualifications Experience as an Administrative Assistant or in a similar administrative role is preferred. Strong computer literacy, with the ability to navigate various software programs efficiently. Excellent organizational skills and keen attention to detail. Strong customer service skills and the ability to address client inquiries professionally. Ability to manage multiple tasks effectively while maintaining a positive attitude. Strong verbal and written communication skills. Familiarity with data entry processes and file management systems. Reliable transportation to and from work. Consistent punctuality and attendance, with the ability to work 40 hours per week. Commitment to a safe, respectful, and professional work environment. Ability to maintain confidentiality and handle sensitive information appropriately. Benefits Employees who work 30+ hours per week are considered full-time and become eligible for our benefits after just 30 days of employment. Competitive pay with opportunities for 40+ hours per week Paid time off (PTO) and holidays for work-life balance Overtime opportunities during storm cleanup and peak seasons Long-term disability insurance (employer paid) Short-term disability insurance (employer paid) Basic life & AD&D insurance (employer paid) 401(k) retirement plan with up to 4% company match to help you save for the future Flexible Insurances Options: Employees can choose the health, dental, and vision plans that best fit their needs and budget, giving control over premiums and out-of-pocket costs. Health Insurance (Cigna Plans): Employees can choose the plan that works best for them and their families: Cigna OAP (Open Access Plus) - broad provider access Cigna OAP IN - in-network focused, lower out-of-pocket costs Cigna HDHP (High-Deductible Health Plan) - lower premiums with HSA compatibility Dental Insurance (Cigna Plans): Flexible options to fit coverage needs and budget: 2025 Cigna Dental PPO Low Plan - basic coverage at a lower premium 2025 Cigna Dental PPO High Plan - enhanced coverage with higher benefits Vision Insurance (Cigna Plan): 2025 Cigna Vision Plan - comprehensive coverage for exams, lenses, and frames Additional Optional Benefits The option of a Health Savings Account (HSA) with $250 employer contribution if on a High-Deductible Health Plan, or a Flexible Spending Account (FSA) for health, dental/vision, and dependent care. Pre-tax commuter benefits (parking, transit, vanpool) Legal assistance plan Supplemental coverage options: critical illness, accident, and hospital indemnity insurance

The Site Administrative Assistant provides essential administrative support to ensure smooth and efficient office operations. This role involves a variety of tasks including managing work orders, room setups, shipments, catering requests, office supplies, room reservations, and event coordination. Complete and manage Work Order Requests. Handle room setup requests and follow up to ensure proper arrangements. Process FedEx package shipments. Order and maintain office supplies inventory, as requested. Manage room reservations and ensure proper setup for meetings and events. Assist in event management, including planning, coordination, and support. Manage food and catering requests, including setup and cleanup for meetings and events. Includes accurately updating and tracking monthly requests, placing orders and ensuring pickup/delivery occurs on time. Processing additional requests, such as orders for paper products, utensils, etc. are included Expense Management: Create and submit detailed monthly expense reports using Concur, ensuring accuracy and timely submission in compliance with company policies. Distribution List Maintenance: Manage and update all Supply Chain distribution lists, including the addition of new employees and removal of former employees to ensure effective communication. Workplace Coordination: Maintain and update office floor plans to reflect current seating arrangements. reate personalized name plates for new hires and promptly remove name plates for employees who have left the company. Requirements: Serve as a backfill for the local administrative assistant when needed. Perform other duties as assigned. Experience in event and/or meeting management. Previous experience in a similar administrative role. Familiarity with office management procedures and basic work prioritization Skills and Abilities Minimum: Strong customer service orientation. Demonstrates initiative and is action oriented. Enjoys working as part of a team. Ability to manage multiple tasks and prioritize effectively. Excellent organizational and communication skills. Detail orientated Motivated to learn new skills Take ownership of projects and see them through from start to finish Reliable employee that takes pride in their work Proficiency in MS Office (MS Excel and MS Outlook, in particular) Education Level/Degree: High school diploma or equivalent required.

Our client, an art non-profit Midtown Atlanta, is seeking an Executive Assistant for a direct hire role. The EA provides support to the President & CEO through completion of special projects and reports, calendar management and scheduling, preparation for and transcription of meetings, email/phone correspondence, filing, travel logistics and other special events and duties as needed. They will also be a liaison to Board members and key constituents and the greater community. Due to the nature of this position, must be able to also work required hours which may exceed or be different from regular office hours (e.g. committee meetings or project deadlines). ESSENTIAL RESPONSIBILITIES: Administrative: Develop and maintain working knowledge of the duties and responsibilities of the President. Assist in maintaining continuous quality communication with Staff, Board, and Community; drafting communications on behalf of the President. Set-up and coordinate with others all aspects of the Executive Office, including: filing system (paper and electronic), contact information and databases, scheduling systems, expense accounting systems and other electronic information systems. Manage the President's schedule, scheduling appointments and coordinating with others. Answer all incoming telephone calls, maintain phone log and transfer information as appropriate; Initiate appropriate action on calls, and prioritize calls for President. Collect President's mail daily; screen, prioritize and draft appropriate responses to incoming correspondence; coordinate with others as appropriate, i.e. correspondence for Senior Staff response(s). Review emails daily that are “red flagged” by the President. Review them the next day with the President regarding further action. Assist the President with activities and correspondence connected to external work, including memberships in professional organizations and other national and international industry organizations. Manage President's and senior leadership's travel and accommodations; maintain CEO's expense reports. Assist with coordination of speaking engagements for the President. Manage executive office and board room scheduling Donors, Patronage & Special Events: In coordination with the Advancement staff, senior leadership, and Board volunteers, schedule, coordinate, and arrange cultivation opportunities for the President, to include concert attendance and hospitality arrangements. Arrange patron acknowledgements and draft congratulatory communications. Follow through with all details regarding special events of the President's Office. Coordinate President's sponsorships of fundraising events Create and distribute auction packages and donations from President's office Project Research & Support: Provide Executive Office with project research, coordination and follow through. Prepare PowerPoint presentations. QUALIFICATIONS: Education and Experience: Bachelor's degree from a four-year college or university. 10+ years of executive administration experience assisting top executives or an equivalent combination of education and experience. Experience with and ability to accurately transcribe from recordings required. Experience with and ability to write and proofread own work required. Familiarity with and a desire to work in the Arts is preferred. Additional Skills and Abilities: Must display professionalism in all settings. Must be a self-starter. Ability to manage/handle multiple tasks and to thrive in a fast-paced and demanding environment. Impeccable organizational, time management, attention to detail, and keyboard skills. High level of proficiency with Microsoft Office Suite, including PowerPoint, is required. Language Skills: Excellent written and oral communication skills. Outstanding interpersonal skills with ability to successfully interact and work with a diverse group of people. Must possess a positive and personable demeanor and be able to relate well with a diverse population. Mathematical Skills: Exceptional mathematical aptitude required, with an emphasis on accuracy. Able to manage departmental budgets, expenses, and expense accounts. Reasoning Ability: Ability to solve practical problems and prioritize needs in a variety of situations where standardization is limited and an immediate decision is necessary. Ability to interpret a variety of instructions in written, oral or schedule form. Base Salary - $85,000-$90,000. Final determination of salary will be based on an evaluation of experience, education, budget, etc.

Executive Assistant for State Government Agency, Atlanta, Georgia Our client, a government agency that supports economic growth across the state is looking for an Executive Assistant to support and be a true “right hand” to the head of the agency. This is an exciting opportunity to work alongside a high impact principal and play a critical role in strategic decision-making, operations, and execution. The ideal candidate has 5+ years as an Executive Assistant, preferably in government, a regulatory agency or in politics. This is a 5 day in the office role. About the Job Manage the principal's calendar, schedule appointments, and coordinate complex meetings and travel arrangements. Serve as liaison between the principal, agency divisions, government officials (e.g. Congressmen, State Legislators, Governor, US DOT), and external partners. Prepare, review, and edit correspondence, reports, briefings, and presentations for accuracy, tone, and alignment with agency objectives. Track and follow up on action items, ensuring timely completion of commitments made by the Commissioner or leadership team. Organize and maintain confidential files, records, and communications. Coordinate logistics for executive meetings, public appearances, and special events, including preparation of agendas and materials. Assist with policy, project, and communication initiatives for the principal. Monitor and manage correspondence and inquiries, ensuring appropriate prioritization and response. Support budget tracking, procurement requests, and other administrative processes. Ad hoc projects About You or 5+ years supporting a C-Suite executive, preferably in the public sector in a large organization or government or regulatory agency Bachelor's degree, preferably in Business Administration, Public Administration, Public Affairs, Government Affairs or a related field Proactive and anticipatory mindset - always ten steps ahead High emotional intelligence and strong judgment; able to act independently Ultra-organized and detail-oriented with great project management skills Microsoft Office Suite; tech savvy Strong communicator, diplomat, and relationship-builder Discreet, and trustworthy A warm engaging personality that likes to collaborate and make sure everything is done with a ‘high touch” mentality. Competitive Base Salary, Comprehensive Health Benefits, Pension

“Let goodness, fairness, and most importantly, love prevails in business; profits will inevitably follow.” - NK Chaudhary, founder Jaipur living is a socially conscious luxury brand with a passion for people, products, and design. A differentiated challenger brand, Jaipur Living is known for its beautiful rugs and textiles. Jaipur Living products can be found in the finest homes, and the company prides itself in providing only the highest quality products, a transparent and ethical supply chain, and a distinctively thoughtful customer experience, with personalized support and custom offerings. What we do for our team members: Comprehensive Benefits: Company Paid Holidays, PTO, Parental Involvement Leave, Maternity/Paternity Leave, EAP, No Cost Employee Medical Plan, Vision, Dental, and Company Paid Life Insurance. We also include a match on retirement (401K/Roth). Career Development: We're committed to providing growth for career development within the company, supporting our team members' aspirations with a well-defined succession plan that includes a variety of training and development opportunities. Pet-Friendly Workplace: We welcome your furry friends! Our 'Bring Your Dogs to Work' policy creates a pet-friendly atmosphere, allowing our team members to enjoy the companionship of their dogs during the workday. Wellness Support: Not only do we support an active lifestyle with our on-site basketball court and yoga studio, but we host quarterly mental health events to assist in creating a well-rounded work-life harmony for our team members. Sustainability Efforts: Reuse, Renew, and Refresh by joining our Green Team! Responsible for harvesting from the organic community garden, donating goods to local pet shelters and schools, creating educational workshops, leading nature walks, and much more, they promote well-being through sustainable practices. Our Values Empowerment • Inclusiveness • Responsibility • Progressive Learn more about our company story here: **************************************************** The Jaipur Rugs Foundation Since 2004, the Jaipur Rugs Foundation has worked to improve the lives of rug-weaving artisans in India. This is done through training, skills development, and social interventions. By focusing on the ideas and solutions that create social value, the Foundation supports the dignity and heritage of these traditional artisans, believing that healthy and sustainable communities are key to the survival of traditional rug weaving. Jaipur Living has made ethical and socially conscious global citizenship the foundation of its business. Through social initiatives and the Jaipur Rugs Foundation, the company supports a supplier ecosystem without a middleman of more than 40,000 artisans in 700 villages across India by providing them with a livable wage, access to health care, leadership education, and opportunities for personal growth and development. Combining time-honored techniques and of-the-moment trends, every Jaipur Living product is as ethically and responsibly made as it is beautiful. Learn more about the Jaipur Rugs Foundation here: *************************** Overview We are seeking a highly organized and detail-oriented Design Team Administrator to support our design and operations teams. This role will be instrumental in managing product launches, assisting the key accounts team, coordinating shipping logistics, and working closely with the warehouse to oversee inventory adjustments. The ideal candidate thrives in a fast-paced environment, has strong problem-solving skills, and is an excellent communicator. Essential Duties & Responsibilities: 1. Product Launch Coordination: Work with the design team to facilitate product launch timelines, ensuring all necessary steps are completed on schedule. Assist in gathering product specifications, images, and documentation for internal and external stakeholders. Coordinate with marketing, sales, and key accounts teams to align on launch strategies. Maintain and update product databases, tracking key milestones in the launch process. 2. Key Accounts Support: Assist the key accounts team with administrative support, including order tracking, customer inquiries, and reporting for samples. Ensure key accounts receive up-to-date product and inventory information. Collaborate with sales and customer service teams to address client needs efficiently. 3. Shipping & Logistics Coordination: Work closely with logistics partners and internal teams to track and coordinate shipments of our samples. Communicate with shipping carriers to resolve any delivery delays or issues. Maintain shipping documentation, ensuring accuracy and compliance with company policies. Support logistics in scheduling shipments and managing freight costs effectively. 4. Warehouse & Inventory Management: Collaborate with the warehouse team to oversee inventory adjustments and cycle counts. Monitor stock levels and assist in reconciling discrepancies. Provide inventory reports to relevant teams and assist in forecasting product availability. Ensure smooth coordination between design, production, and warehouse teams to optimize inventory flow. 5. Design Database Organization: Organize, maintain, and optimize the digital design database by implementing structured categorization, tagging, and metadata management to ensure seamless access, retrieval, and version control of rug designs, patterns, and product assets. Integrate AI-powered tools for automated tagging, pattern recognition, and search functionality to enhance workflow efficiency. Skills & Minimum Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Proven ability to manage and optimize administrative, operational, and logistics processes. Bachelor's degree in Business Administration, Supply Chain, or a related field preferred. Proficiency in Microsoft Office (Excel, Word, Outlook) and familiarity with inventory management systems (ERP software experience is a plus). Strong verbal and written communication skills with the ability to liaise between multiple teams. Organizational Skills: Excellent time management, multitasking ability, and keen attention to detail. Problem-Solving: Ability to troubleshoot logistics and inventory issues efficiently. Collaboration: A team player with a proactive and solution-oriented approach. Candidates who have recently graduated and demonstrate an interest in analytics and product development are invited to apply. Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of a job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Remaining in a seated position for long periods of time Able to stand for extended periods and lift up to 50 lbs, team lift and support is available. Standing is to remain on one's feet in an upright position without moving about The ability to alternate between sitting and standing is present when a worker has the flexibility to choose between sitting or standing as needed when this need cannot be accommodated by schedules breaks and/or lunch period Entering text or data into a computer by means of a traditional keyboard Expressing or exchanging ideas by means of the spoken work to impart oral information to clients and talent and convey detailed spoken instructions to other workers accurately and quickly The ability to hear, understand, and distinguish speech and/or other sounds such as in person and telephone Clarity of vision to see computer screens and workspace Employment at Jaipur is contingent on the completion of a criminal background check and a drug screen, with the results being negative. Jaipur employees are subject to pre-employment, post-injury, post-accident, reasonable suspicion, and random testing for illegal drug usage. Management retains the discretion to add or change the duties of this position at any time. Management retains the discretion to add or change the duties of this position at any time.

BOUTIQUE ASSISTANT ROLES AND RESPONSIBILITIES The Boutique Assistant elevates the in-store experience by consistently delivering memorable moments. They will execute best practices by optimizing hospitality and store amenities to create unique experiences. The Boutique Assistant will utilize their knowledge of products and services to maximize customer satisfaction during each interaction. Deliver an exceptional welcome to clients and ensure outstanding hospitality throughout their visit. Manage the flow of boutique traffic to ensure that all clients are attended to in a timely manner. Assist the sales team with various activities to facilitate a seamless customer experience (running product, gift wrapping, beverage service, data capture, etc.). Assist with CRM-related activities, including data entry and reporting. Oversee the general upkeep and appearance of the sales floor. Assist the service department when necessary. Assist in merchandising and display maintenance (e.g., understock organization, maintaining proper visual standards, wrap area stocking). Develop an understanding and knowledge of products. Understand and comply with security and operational procedures (product handling, inventory control, etc.). Uphold Brown & Co standards while projecting an approachable and professional image by adhering to the dress code. Assist with special projects as needed. Help with special events. PREFERRED SKILLS Previous retail experience required; luxury retail, service, or hospitality experience is a plus. Excellent communication skills. Ability to work in a fast-paced environment. Strong attention to detail with the ability to handle multiple tasks simultaneously. Collaborative approach and a "can-do" attitude. Outgoing personality. Ability to work retail hours, including nights, weekends, and holidays. SERVICE DEPARTMENT ASSOCIATE ROLES AND RESPONSIBILITIES Elevate the in-store experience consistently delivering memorable moments. Execute best practices by optimizing hospitality and store amenities to create unique experiences. Utilize knowledge of products and service to maximize customer satisfaction during each interaction. Ensure all operations are carried on in an appropriate, efficient, cost-effective way Provide exceptional operational support Participate in all areas of service department Taking in repairs Cleaning jewelry Sizing watches Answering clients inquires via phone and email Repair intake and management Oversee estimate process Strive for best customer experiences Execute service policies and processes Handle client issues when applicable Maintain relationship with vendor service contacts REQUIRED QUALIFICATIONS Must have authorization to work in the United States. Ability to operate company POS systems.

Position: Part-Time Inventory & Administrative Assistant Hours: Approximately 20 hours per month (Flexible, based on business needs) Compensation: Starting at $15 per hour (Hourly, based on experience) About Larkin Lane Larkin Lane celebrates artisan craftsmanship from around the world through handmade clothing and accessories that tell a story. As our business grows, we're looking for an organized, detail-oriented Inventory & Administrative assistant to oversee product inventory, assist with in-person events, and ensure smooth operations behind the scenes. This is a hands-on, in-person role ideal for someone who enjoys a dynamic small-business environment and takes pride in staying organized, resourceful, and proactive. Key ResponsibilitiesInventory Management Conduct regular inventory counts and reconcile stock levels in Shopify. Monitor product quantities, track best sellers, and flag low-stock items for reorder, and inventory clearing Organize storage areas to maintain product quality and accessibility. Prepare and pack boxes for online orders, shipments, and events. Assist with product labeling, tagging, and organization of inventory. Fulfillment & Operations Support order fulfillment, packaging, and shipping coordination. Run boxes to local shipping carriers (UPS, USPS, FedEx, etc.) as needed. Track supplies for packing and shipping (maintain supplies IE ribbon, tape, boxes etc). Maintain a clean and organized workspace for inventory and event materials. Event & Market Support Assist with in-person events, including trunk shows, sip & shops, and pop-ups. (max 2 a month over holiday seasons). Help with booth setup, product display, and teardown. Ensure event inventory and supplies are prepared, labeled, and transported efficiently. Provide friendly, on-brand customer service and collect customer contact information for follow-up marketing. Qualifications Must be based in or near Columbus, GA and available for in-person work. Prior experience with Shopify or similar e-commerce platforms required. Detail-oriented, organized, and comfortable managing physical inventory. Ability to lift and move boxes (up to 25 lbs) and assist with event setup. Reliable transportation for running errands and attending local events. Flexibility to adjust hours during busier periods (e.g., holidays and events). Ideal Candidate Enjoys a mix of behind-the-scenes organization and customer-facing events. Thrives in a small business environment where every role makes a big impact. Takes initiative, works independently, and communicates effectively. Has a love for artisan craftsmanship, storytelling, and beautiful handmade goods.

The Executive Assistant will be responsible for performing a wide range of administrative functions that require confidentiality, initiative, and sound judgment in supporting the executive and their team. This role provides high-level administrative assistance, including research, report preparation, information management, correspondence, visitor coordination, conference call setup, travel arrangements, and meeting scheduling. The ideal candidate will thrive in a fast-paced environment and be flexible, proactive, resourceful, and efficient, demonstrating a high level of professionalism. This position requires the ability to build relationships across all levels of the organization and manage executive support tasks with minimal supervision. The Executive Assistant must be able to adapt procedures, processes, and techniques to align with departmental goals and activities. Qualifications: Minimum of 3 years of experience in an Executive or Administrative Assistant role High school diploma or GED required; Bachelor's degree preferred Strong multitasking ability in a fast-paced environment Proven experience in calendar and schedule management Adaptable and collaborative team player Excellent problem-solving skills Proficient in Microsoft Word, Excel, and PowerPoint (including table creation, mail merges, and formatting) Strong knowledge of general office procedures (filing, correspondence, scheduling, expenses, calendar management) Exceptional interpersonal and communication skills with professional telephone etiquette Demonstrated discretion and good judgment in handling confidential matters Prior experience supporting senior management preferred

Hannan Construction LLC is a Veteran-Owned commercial general contracting company dedicated to building lasting client relationships by delivering cost-effective, high-quality projects. Our team fosters a collaborative environment based on mutual trust and flexibility, ensuring exceptional value and efficiency. With experienced Principals leading every project, our team includes OSHA-certified and LEED Accredited Professionals. We specialize in diverse market sectors such as tenant improvement, education, industrial facilities, and more. We are proud of our team's collective commitment to charitable organizations and community impact. Role Description This is a part time/ full time, on-site role for an Administrative Assistant located in Atlanta, GA. The Administrative Assistant will be responsible for supporting day-to-day operations by performing tasks such as managing correspondence, maintaining office records, and coordinating with team members. Additional responsibilities include clerical handling phone communications, and providing executive administrative support as needed. This role requires efficiency, organization, and professionalism in a fast-paced environment. Qualifications Proficiency in Administrative Assistance and Clerical Skills for managing daily operations and general office tasks Strong Phone Etiquette and Communication skills for professional interaction with clients, vendors, and team members Organizational and time-management abilities to handle multiple priorities effectively Attention to detail and adaptability in a dynamic work setting Proficiency in office software and tools (e.g. Bluebeam, Dropbox) Associate's or Bachelor's degree in a related field is a plus Experience in a construction, contracting, or similar industry is a plus

About Us Since our founding in 2005, Georgia Gwinnett College (GGC) has been dedicated to providing an exceptional educational experience to our students. At GGC, we believe that our students' success is our success, and we are committed to creating a culture that supports and uplifts them throughout their academic journey. As a member of our faculty or staff, you will become part of a dedicated and passionate community of educators and professionals. Together, we work towards a common goal of empowering our students to achieve their full potential, both academically and personally. We take pride in our student body, which represents a multitude of backgrounds, perspectives, and experiences. Whether you are involved in teaching or providing essential services, your contribution will make a significant impact on the lives of our students and the broader community. In addition to our commitment to student success, we also value the well-being and professional growth of our employees. We offer a comprehensive benefits package, designed to support the needs of our faculty and staff. From competitive compensation to health and wellness programs, and professional development opportunities to work-life balance initiatives, we strive to create an environment where everyone can thrive and feel valued. Located in the thriving community of Gwinnett County, GGC offers a rich cultural and social landscape that enhances the overall college experience. Our backdrop is a beautiful, modern 260-acre campus located just 30 miles northeast of downtown Atlanta. Our students and employees benefit from the close proximity to various local amenities, including shopping, dining, entertainment, and outdoor recreational opportunities. This vibrant community serves as an extension of our campus, providing a stimulating environment for personal and professional growth. Join GGC and become part of a dynamic team that plays a pivotal role in shaping the lives and celebrating the achievements of our students. Together, let's make a positive impact and empower the next generation of leaders. Job Summary The Orientation Leader - Marketing & Office Assistant plays a key role in promoting Grizzly Orientation and New Student Connections programs through digital and print media. This position is ideal for a creative student with strong skills in graphic design, video editing, and social media management. The Orientation Leader - Marketing & Office Assistant will create engaging, on-brand content that excites and informs new students and their families, while contributing to the welcoming, high-energy spirit of Grizzly Orientation. This position is required to fully attend, participate in, and work during all scheduled Grizzly Orientation events (and some training sessions and set up days as determined by the supervisor), and during the following peak seasons: November-January and April-August. *A few trainings and retreats may be scheduled weeks prior but will be communicated well in advance. This is a great opportunity to enhance your skills and build your resume/portfolio! Responsibilities Marketing & Media Responsibilities: * Design marketing materials such as flyers, digital graphics, social media posts, and signage using tools such as Canva or Adobe Express. * Develop and edit promotional videos for Grizzly Orientation and related events. * Plan, schedule, and manage social media content primarily for Instagram. * Write creative, engaging captions and copy for digital campaigns and print materials. * Capture photos and videos during Orientation events for use in future marketing. * Assist in updating web content, digital guides, and orientation-related emails. * Maintain consistent branding, tone, and visual identity across all projects. * Brainstorm and pitch creative ideas to promote Orientation and student programs. * Organize digital files and media assets for future use by the department. * Collaborate with Orientation Leaders, professional staff, and other campus departments and student groups to gather content and ideas. * Provide occasional support with event setup and staffing as needed during Orientation. Office & Event Support Responsibilities: * Provide front-desk support: answer phones, greet visitors, and assist with walk-ins * Help prepare materials, packets, and signage for Orientation events * Support set-up, break-down, and logistics during Orientation days * Assist with data entry, document organization, inventory tracking, and other clerical tasks * Collaborate with Orientation Leaders, staff, and campus partners to gather and share important content * Maintain a welcoming, professional office environment with strong attention to detail * If needed, assist Orientation Leaders with miscellaneous tasks: set up/breakdown, transport materials, etc. * Other duties as assigned. Required Qualifications * Must be enrolled in a minimum of 6 credit hours at Georgia Gwinnett College. * Must be in good academic standing (minimum 2.5 cumulative GPA) and maintain good academic standing for the duration of employment. * Must be in good conduct standing with Georgia Gwinnett College and maintain good conduct for the duration of employment. * Strong working knowledge of Canva, Adobe Express, or similar design tools. * Familiarity with social media platforms and current trends. * Creativity and ability to think visually and strategically. * Strong writing skills for digital captions, flyers, and promotional materials. * Ability to work independently, manage time effectively, and meet deadlines. * Detail-orientated with strong organizational skills. * Professional demeanor with excellent customer service skills * Ability to be highly organized, attentive to details, time management, critical thinking, and multi-tasking skills. * Excellent oral and written communication skills. * Demonstrate a desire to learn about GGC and help others become successful students. * Demonstrate pride in GGC and the willingness to share the pride with incoming students and families. * Physically able to participate in long days that include walking, lifting, and working outdoors in varying weather conditions. Preferred Qualifications * Experience with video editing tools (e.g., CapCut, Adobe Premiere, iMovie) * Knowledge of basic photography and editing * Familiarity with GGC s student life, campus resources, and student voice * Prior experience in marketing, design, or communications * Enthusiasm for creating content that builds school pride and community * Is willing to be the GGC Mascot, "General", at orientations * Obtain a GA-issued Driver's License before the Orientation season begins USG Core Values The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at ************************************************************************** Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at ************************************************ Conditions of Employment Hiring is contingent upon eligibility to work in the United States and proof of eligibility will be contemporaneously required upon acceptance of an employment offer. Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Georgia Gwinnett College (GGC). Eligibility of employment is determined by GGC in its sole discretion, and includes but is not limited to confirmation of credentials and employment history reflected in your application materials; and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test. Offers are subject to the applicable federal laws, state laws, statutes, rules and regulations of this institution, and to the bylaws and policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request. Equal Employment Opportunity Georgia Gwinnett College is an equal employment, equal access, and equal opportunity employer. It is the policy of Georgia Gwinnett College to recruit, hire, train, and promote persons without regard to race, color, national or ethnic origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, ADEA, ADA, E.O. 11246, and Rev. Proc. 75-50). For individuals requiring disability-related accommodations for participation in any event including the application, interview process, or to obtain print materials in an alternative format, please contact HR at ************** or email **********. Other Information Due to the volume of applications, applicants may not receive a reply from the College unless an applicant is selected for an interview. Review of applications will continue until positions are filled. Georgia is an open records state.

Administrative Assistants/Clerical Support/Secretary II, Digital Services Date Available: 2025-2026 School Year Closing Date: Until Filled Salary is based on Fayette County Public School System's Classified Salary Scale. Employee benefits include health insurance, flexible benefits and retirement plans. Employer contributions are included with some plans.

Job Description Are you detail-oriented, highly organized, and passionate about helping visionaries succeed? We're looking for a multi-talented Personal Assistant to work closely with a CEO/Entertainer, supporting their professional evolution into media, branding, and public engagement. This is a high-impact, fast-paced role for someone who thrives in diverse responsibilities - from managing schedules to coordinating influencer campaigns. ???? Key Responsibilities:Brand & Public Image Support: Collaborate on building and maintaining a strong personal and professional brand. Manage social media accounts, including scheduling, posting, engagement, and content curation. Coordinate influencer partnerships, brand collaborations, and promotional opportunities. Identify and present high-net-worth speaking opportunities a month in advance. Research and organize elite social events, industry mixers, and community engagements. Assist in preparing for interviews, press releases, podcast appearances, and public events. Source photographers, videographers, stylists, or creative services as needed for public-facing appearances. Administrative & Executive Support: Manage and prioritize emails, texts, and phone calls on behalf of the CEO. Maintain an organized calendar, arrange appointments, and schedule meetings. Track important deadlines, renewals, and commitments with reminders and follow-ups. Prepare meeting agendas, notes, and summaries for review or distribution. Assist with data entry, document preparation, and CRM updates. Travel & Logistics: Coordinate domestic and international travel, including flights, hotels, car rentals, and itinerary planning. Book venues, spaces, or services for events, meetings, or personal occasions. Handle last-minute travel changes, cancellations, and logistics troubleshooting. Personal Errands & Concierge Tasks: Run local errands, including dry cleaning, package shipping, or purchasing items. Schedule and coordinate personal appointments, including wellness, beauty, or medical services. Assist in gift sourcing, holiday planning, and personal milestone celebrations. Maintain a high level of confidentiality and discretion at all times. Creative & Project Management: Collaborate on content ideation, copywriting, and creative direction. Help build media kits, speaker bios, pitch decks, and promotional materials. Manage small projects such as event planning, podcast development, or branded merchandise. ???? Ideal Candidate Will Have: Proven experience supporting executives or public figures. A pulse on branding, pop culture, social trends, and influencer spaces. Excellent communication and multitasking skills. Tech-savvy and familiar with platforms like Google Suite, Asana, Canva, Notion, Later, and Instagram/TikTok. Professional demeanor with a sense of humor, hustle, and discretion. Willingness to be flexible, responsive, and available in high-demand moments. ???? Why Join This Journey? This is a rare opportunity to support a CEO at the intersection of business, entertainment, and social impact. Your creativity, reliability, and strategic mindset will help fuel their transformation - and you'll gain front-row access to some incredible experiences along the way.

Temp Under general supervision, the Admin Support Temp enters tax return data from all State of Georgia forms on tax types of Individual Income Tax, Sales Tax, Withholding, Corporate, Partnerships, Motor Fuel, and Fiduciary returns. PRIMARY RESPONSIBILITIES: Process tax return data from images of returns on all tax types throughout the Completion queue of (IDC) Intelligent Data Capture. Maintains data entry requirements by following procedures to reject returns in (IDC), Intelligent Data Capture. Demonstrate and maintains an effective and consistent level of performance. Review production numbers daily on the Data Key function to manage your production requirements. Consistently meets or exceed production requirements MINIMUM ENTRY QUALIFICATIONS: High school diploma or GED and two years of general office or administrative experience. Excellent typing skills, attention to detail and accuracy. ESSENTIAL QUALIFICATIONS: • Organizational Skills • Attention to detail • Confidentially • Minimum of 40 (wpm) with high accuracy

Job DescriptionSalary: TBD Job Details We are seeking a dynamic and proactive Legal/Accounting Administrative Assistant to join our team. This is a part-time position that offers a unique opportunity to work in a fast-paced, high-energy environment. The ideal candidate will have a strong background in administrative support, with a specific focus on organization of documents and report preparation. This role requires a high level of organization, attention to detail, and the ability to manage multiple tasks simultaneously. The candidate will have the opportunity to interact with various departments, providing a comprehensive understanding of our in-office operations. The Administrative Assistant will support the office covering reception and several professionals (attorney, cpa, etc.) across the practice. This role is located in Pittsburg, PA. Responsibilities: Answer incoming telephone calls and route to the appropriate party. Provide full administrative support to a certified public accountants, attorneys, including scheduling meetings, managing calendars, and coordinating travel arrangements. Prepare, edit, and proofread documents and correspondence, ensuring accuracy and compliance with standards. Manage data entry tasks, ensuring that all information is accurate and up-to-date. Assist in the preparation and management of case files, including organizing and indexing legal documents. Use software such as MyCase, QuickBooks, and Microsoft to manage case information, track time, and generate reports. Maintain a high level of confidentiality in all interactions. Participate in team meetings, taking minutes and tracking action items as necessary. Coordinate with other departments to gather and exchange information as needed. Coordinate in-office activities with remote team. Qualifications: 2+ years of experience in an administrative role. Bachelor's degree or equivalent experience is preferred. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook). Strong data entry skills, with an emphasis on accuracy and attention to detail. Excellent organizational skills, with the ability to manage multiple tasks and priorities simultaneously. Experience with documentation and report preparation. Familiarity with management software. Exceptional communication skills, both written and verbal. Ability to work both independently and as part of a team. High level of discretion and confidentiality.