Administrative Assistant Jobs in Glen Cove, NY

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Administrative Assistant

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Senior Office Assistant

Personal Assistant to Founder & CEO/UHNWI and Family - Global Investment/Venture Capital Firm
Solomon Page 4.8
Administrative Assistant Job 21 miles from Glen Cove
A Global Investment/Venture Capital Firm based in New York City is seeking a new Full-Time/Permanent Personal Assistant to support its Founder & CEO (UHNW Individual) and his private family. This person will report to the Partner/Chief of Staff. Candidates must have a minimum of 5-10+ years of applicable personal administrative support experience, ideally supporting a C-level Executive and/or UHNW Individual and their respective family, within financial services, venture capital, and/or any other related corporate industry and a Bachelor's degree is required. This role requires exceptional attention to detail, discretion, and the ability to coordinate with multiple stakeholders. Ideal candidates should be uber polished, professional, NYC savvy, resourceful, and possess strong organizational, interpersonal, and communication skills (both verbal and written). This is a fantastic opportunity to support a high-profile, entrepreneurial Executive and his family in a pivotal role! Salary depends on experience (150-200k+) plus discretionary bonus eligibility, 100% company paid medical/dental/vision, 401k, chef onsite, etc. Hours are 8:30am-5:30pm, with flexibility to work overtime. 5 days/week in office. Responsibilities: Manage and maintain multiple complex calendars for all family members. Coordinate schedules across different time zones. Schedule and manage appointments, meetings, and social engagements. Arrange school-related activities and extracurriculars for children. Plan and book international and domestic travel arrangements (personal and business). Create detailed travel itineraries across multiple locations. Coordinate with properties and staff at all destinations. Manage passport and visa requirements. Arrange ground transportation and special accommodations. Oversee maintenance schedules for properties in NYC (2) and Connecticut. Coordinate with property staff and service providers. Manage household vendor relationships and contracts. Ensure properties are prepared for family's arrival and stays. Process and pay household bills and invoices. Track and reconcile expenses. Manage petty cash and reimbursements. Coordinate with family's financial team as needed. Track important dates and occasions for extended family. Source and purchase thoughtful gifts. Manage gift inventory and wrapping. Coordinate special events and celebrations. Maintain detailed records of past gifts and preferences. Interface with 3 full-time staff members. Assist in staff scheduling and coverage.Ensure smooth communication between all household staff. Help maintain staff schedules and time-off requests. Required Qualifications: Minimum 5-10+ years of experience as a Personal Assistant. Bachelor's degree required. Polished, professional. Detail-oriented. Possesses strong organizational, interpersonal, and communication skills (both verbal and written). Well-versed in NYC/NYC savvy and resourceful. Extremely discrete/confidential. If you meet the required qualifications and are interested in this role, please apply today. The Solomon Page Distinction Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve. About Solomon Page Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn. Opportunity Awaits.
$63k-97k yearly est. 16d ago
Executive Personal Assistant
Atlas Search 4.1
Administrative Assistant Job 13 miles from Glen Cove
Our client is a reputable Investment Firm located in Greenwich. They are looking for an EA/PA to support one of their senior executives. This role sits on-site in the office Monday-Friday. Principal Responsibilities: · Maintain complex executive's calendars by scheduling, coordinating, and updating meetings · Coordinate travel arrangements including domestic and international airfare (both commercial and private), ground transportation, hotel accommodations, and dining reservations · Answer phone calls, record messages, and transfer calls as needed · Book personal appointments and travel as needed · Update and maintain Excel spreadsheets · Ad hoc projects Requirements: · A completed Bachelor's degree · 5+ years of EA/PA experience, supporting high profile executives · Must have experience working from the executive's office · Exhibits a high level of professionalism and hyper attention to detail The annual base salary range is $120,000 to $150,000. Actual compensation offered to the successful candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level, among other things. Details about eligibility for bonus compensation (if applicable) will be finalized at the time of offer.
$120k-150k yearly 5d ago
Administrative Assistant
Financial Services Firm 3.8
Administrative Assistant Job 15 miles from Glen Cove
A highly successful and reputable financial services firm, known for its exceptional office culture and outstanding benefits, is seeking a proactive Administrative Assistant to join its team. This individual will provide administrative support to a Senior Executive Assistant. In-Office Policy: 4 days in-office / 1 day remote. Ideal Candidate: The ideal candidate will have 2-5 years of administrative experience within the financial services sector. Responsibilities: Coordinate complex calendars, meetings, and conference calls across multiple time zones. Manage international and domestic travel, expenses, and invoices using Concur and Frosch. Handle reception duties, including answering calls, greeting visitors, and managing mail. Oversee office supplies, meeting materials, and FedEx shipments. Process visa applications and support international business travel. Manage the corporate apartment, including bookings, cleaning, and supply management. Job ID #43742
$35k-47k yearly est. 4d ago
Administrative Assistant - Bachelor's & Healthcare exp req'd
Maimonides Medical Center 4.7
Administrative Assistant Job 21 miles from Glen Cove
Full Time | Mon - Fri THE BEST CAREERS. RIGHT HERE @ BROOKLYN'S LEADING HEALTHCARE SYSTEM. MAIMONIDES: TOP TEN IN THE U.S. FOR CLINICAL OUTCOMES We're Maimonides Health, Brooklyn's largest healthcare system, serving over 250,000 patients each year through the system's 3 hospitals, 1800 physicians and healthcare professionals, more than 80 community-based practices and outpatient centers . At Maimonides Health, our core values H.E.A.R.T drives everything we do. We uphold and maintain Honesty, Empathy, Accountability, Respect, and Teamwork to empower our talented team, engage our respective communities and provide patient-centered care. The system is anchored by Maimonides Medical Center, one of the nation's largest independent teaching hospitals and home to centers of excellence in numerous specialties; Maimonides Midwood Community Hospital (formerly New York Community Hospital), a 130-bed adult medical-surgical hospital; and Maimonides Children's Hospital, Brooklyn's only children's hospital and only pediatric trauma center. Maimonides Medical Center is currently seeking a full time Administrative Assistant to support day-to-day operations of the Enterprise Services Department; act as liaison between Leadership; maintains policies and procedures, applies project management skills to track projects and align cross functional teams; provide reporting, support presentations and scheduling including calendar maintenance and administrative support for department leadership. Specifically, you will: Track departmental vacancies and efficiencies; assist with recruiting, screening and interviewing to provide hiring recommendations Supervises daily activities of volunteers; responsible for onboarding new employees including access, equipment, policies, procedures and training needs Maintain employee attending records (vacation, sick etc.); processes employee reimbursements, manages departmental budgets and reporting; prepared annual conference proposals and justifications with leadership. Develop project plans for cross-functional team requirements, assist with coordination of administrative tasks, follow up with leaders to provide support. Manage clerical functions for all department leaders (calendar, meeting scheduling, travel needs, vendor follow up, interdepartmental follow up. Plans annual employee appreciation week, gifts for each department, quarterly and holiday events. Collaborate across leadership team to compile data/analytics to create reports/presentations. Maintain office supplies and create/maintain policies and procedures Produce accurate, current and timely Enterprise Services Newsletter publication/distribution. We require: Bachelor's Degree is essential Minimum 2 years of experience in a similar professional, technical or administrative role. in a hospital/medical center setting a must. Good interpersonal and English verbal/written communication skills. Excellent computer proficiency with MS Office Excel and PowerPoint. Excellent presentation skills and attention to details. Project Management experience strongly preferred Salary: $60,000-70,000 Administrative Assistant - For immediate consideration, please forward a resume to Gennie Sanchez *******************. Maimonides Medical Center (MMC) is an equal opportunity employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard for race, creed (religion), color, sex, national origin, ethnicity, sexual orientation, gender identity, military or veteran status, age, disability, pregnancy, predisposing genetic characteristic, marital status or domestic violence victim status, citizenship status, or any other factor which cannot lawfully be used as a basis for an employment decision in accordance with applicable federal, state, and local laws. MMC is committed to following the requirements of the New York State Human Rights Law with regard to non-discrimination on the basis of prior criminal conviction and prior arrest.
$60k-70k yearly 17d ago
Full Time Design Intern/Administrative Assistant
Alchemy Studio
Administrative Assistant Job 21 miles from Glen Cove
Full-Time Design Intern and Administrative Assistant Position Alchemy Studio design team is looking for a Full-Time Design Intern and Administrative Assistant to join the team for the summer immediately. The ideal candidate would be organized, creative, self-motivated and meticulous individual who is looking for a steady position that could lead into further positions within the firm. This person will work closely with the firms' Partner with day-to-day operations and supporting the office within both design and administrative duties. Applicants should be able to dedicate a minimum of 40 hours a week to the position and assisting the partner and team. Responsibilities: · Running bi-weekly payroll in the Payroll Interface · Scheduling for partners and calendar coordination. · Assisting in monthly pay billing in the QuickBooks interface. · Maintaining Office (Monthly rent payment, supply ordering, organizing and putting away materials, prepping for meetings and making sure the office is presented professionally). · Aiding partners in personal and professional tasks (returning packages, making online purchases, planning travel and accommodations, registering for trade shows). · General office management (setting up new computers & software). · Communicate and coordinate with vendors to schedule meetings and material library updates, as well as ordering materials for project requirements. · Building models in Sketchup and working with the team to apply materials and finalize designs. · Coordinate with rendering consultants to finalize professional renderings. · Work on design presentations in InDesign for client presentations as well as add approved materials in our specification software. · Assist with FF&E installs. · Miscellaneous tasks around the office. Requirements: · Strong communication, organization and time management skills and ability to work in a team environment. · Self-motivated and ability to multi-task in fast-paced, dynamic and creative environment. · Working on a bachelors degree in Architecture, Interior Design or any related field. Software Requirements: · AutoCAD is a must · Sketch-up is a must · Adobe Creative Suite o Photoshop o Illustrator o InDesign · Microsoft Suite o Word o Excel o Outlook Salary/Benefits: We offer a competitive package including: · Professional Hourly Rate To apply: For consideration, please email your resume as a PDF attachment along with a PDF portfolio or portfolio link to ****************************. Please title your email: (your name)- Part Time Assistant and attachments no larger than 7 MB. No phone calls please or emails to principals please. All candidates should have legal work status in the United States. Alchemy Studio is an Equal Opportunity Employer. ************************
$35k-49k yearly est. 13d ago
Administrative Assistant
Atlantic Group 4.3
Administrative Assistant Job 13 miles from Glen Cove
The Atlantic Group has partnered with an investment management firm in the Greenwich, CT area. They have an immediate need for an Administrative Assistant with a professional demeanor and strong organizational skills. This is a full-time contract role with the opportunity to become permanent based on performance. Summary: This company is seeking an Administrative Assistant to provide high-level administrative support. A typical Administrative Assistant acts as the information and communication manager for the office. Work Schedule: 8:30am -6:00pm M-F. 5 days a week in office. Job Responsibilities: -Provides assistance in the day-to-day administration of the unit and follows up on pending matters. -Inputs and retrieves data utilizing knowledge of various computer software packages. -Formats documents and determines page layout and selection of different fonts. -Receives and screens telephone calls, mail, and visitors. -Routes callers, takes messages, and answers questions relating to the unit's function. -Schedules and coordinates meetings and facilities which may include travel and lodging arrangements. -Prepares and processes unit purchase requisitions and vendor invoices. -Organizes and maintains files, correspondence, records, and other documents. Requirements: -Bachelor's degree required. -1-5 years of experience required. -Must be comfortable working the front desk. -Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills. -Ability to work independently and manage one's time. -Ability to keep information organized and confidential. -Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint. Note: Qualified candidates will be contacted within 3 business days of application. If an applicant does not meet the above criteria, we will keep your resume on file for future opportunities and may contact you for further discussion. ID: 43415
$36k-48k yearly est. 3d ago
Administrative Assistant
Confidential Jobs 4.2
Administrative Assistant Job 21 miles from Glen Cove
The ideal candidate will exhibit high standards, excellent communication skills, and the ability to take initiative and prioritize daily tasks. A strong aptitude for meeting tight deadlines and taking charge will ensure success in this multi-faceted role. Responsibilities Support Team with clerical projects, data entry, and operational tasks. Organize files and maintain office protocol. Support the Accounting and HR Teams Provide backup receptionist coverage when required. Maintain various training materials, standard work documents, and processes Manage calendars, schedule meetings, and communicate on behalf of executives. Light bookkeeping responsibilities surrounding a small amount of rental properties Manage relationships with real estate management company Qualifications: Education: Bachelor's degree or equivalent experience. Skills & Abilities: Strong interpersonal, customer service, and communication skills (written and verbal). Proficiency in Microsoft Office and internet research tools. Ability to multitask in a fast-paced environment with strong organizational and problem-solving skills. Initiative, sound judgment, and professionalism in all tasks. Accurate and precise attention to detail If you thrive in dynamic environments and excel in supporting executive operations, we encourage you to apply and become an integral part of our team!
$35k-50k yearly est. 3d ago
Administrative Assistant
Kellymitchell Group 4.5
Administrative Assistant Job 24 miles from Glen Cove
Our client is seeking an Administrative Assistant role who will juggle multiple high-priority projects effectively. This opportunity is located in West Nyack, NY. Manage office space and ensure efficient utilization Manage calendars and book travel arrangements, including flights, accommodations, and transportation Oversee fleet management and maintenance Support the team with administrative needs Utilize Google Workspace (Gmail, Contacts, Calendar, Docs, Drive, etc.) and Microsoft Office Suite for daily tasks Stay organized and meet deadlines consistently Build and maintain strong professional relationships Communicate effectively, manage time efficiently, and solve problems proactively Desired Skills/Experience: 3+ years related work experience Strong organizational skills Strong communication skills Experience managing a vehicle fleet program (150+ employee vehicles across the state of NY) Ability to manage office operations, including supplies, IT coordination, and onboarding new employees Ability to organize and plan large meetings Experience ordering equipment such as phones, laptops, and accessories as needed Strong note-taking skills, including recording meeting minutes and action items Benefits: Medical, Dental, & Vision Insurance Plans 401K offered $18.66 - $26.66 (est. hourly rate)
$38k-48k yearly est. 19d ago
Administrative Assistant
Clarity Recruiting
Administrative Assistant Job 21 miles from Glen Cove
Clarity Recruiting is looking for experienced support staff looking for their next opportunity. We have multiple clients looking for Receptionists/Administrative Assistants/Office Assistants on a temporary, temp to perm and permanent basis. The general hourly range for these roles are $18-27/hr DOE Responsibilities will possibly include: Answer and direct phone calls Organize and schedule appointments Assist in the preparation of regularly scheduled reports Update and maintain office policies and procedures Order office supplies and research new deals and suppliers Maintain contact lists Book travel arrangements Submit and reconcile expense reports Act as the point of contact for internal and external clients Liaise with executive and senior administrative assistants to handle requests and queries from senior managers Requirements and skills: 1-2+ years experience as a Receptionist, Administrative Assistant, Virtual Assistant or Office Administrative Assistant Knowledge of office management systems and procedures Proficiency in MS Office Excellent time management skills and the ability to prioritize work Attention to detail and problem solving skills Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task
$18-27 hourly 3d ago
Administrative Assistant
Bond No. 9
Administrative Assistant Job 21 miles from Glen Cove
Bond No. 9, New York's first ever luxury fragrance company dedicated to paying homage to the life, style and history of New York City is looking for an enthusiastic, eager, professional Export Coordinator to join the growing Bond No. 9 team. Will work in a fast-pace, creative environment and have the opportunity to be part of a rapidly expanding luxury fragrance company. Job Description Communicate with clients daily Processing Purchasing Orders from customers and enter sales order. Issue P/O to suppliers. Follow up on shipping schedule, quantity, etc. with customer / supplier warehouse / forwarder Collect customer information (demand/forecast, share, market, competitor, price, etc.) File and maintain necessary documents. Manage task list File and organize Must have strong organizational skills and ability to manage multiple projects simultaneously. Detail-oriented with strong attention to accuracy. Excellent communication and interpersonal skills Proficient in Microsoft Office Suite. Advanced Excel is a must.
$34k-46k yearly est. 5d ago
Administrative Assistant
Multi-Billion Dollar Asset Manager
Administrative Assistant Job 21 miles from Glen Cove
A multi-billion-dollar real estate asset management firm is seeking an Administrative Assistant to support a dynamic group of 10-20 professionals within their Real Estate team. The ideal candidate is detail-oriented, proactive, and professional, with experience supporting a team with traditional administrative tasks and project-based work. The firm has a great collaborative culture and offers competitive compensation and benefits! Responsibilities: Calendar management and scheduling for the team Create, modify, and prepare materials for internal and external meetings (documents, PowerPoint Presentations, Excel reports, etc.) Track payments, submit expense reports, and process invoices Coordinate travel arrangements Handle general office tasks such as mailing, scanning, copying, and binding Manage requests and correspondence with accuracy and efficiency Provide ad-hoc administrative support to other admins or departments when needed Qualifications: 2-3 years of experience in an Administrative Assistant role Bachelor's degree required Strong ability to handle confidential information Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) Experience with travel and expense management tools Well-organized, detail-oriented, and able to multi-task with excellent follow-up skills Strong written and verbal communication skills 5 days in office required
$34k-46k yearly est. 16d ago
Administrative Assistant
Phyton Talent Advisors
Administrative Assistant Job 21 miles from Glen Cove
Our Client a well known University is seeking an Administrative Assistant in their New York, New York Location! Responsibilities Manages the Dean's complex and confidential schedule of internal and external meetings. Organizes and plans office meetings and prepares appropriate materials. Provides administrative support for the Dean's outreach and travel, such as generating letters, organizing travel, and scheduling high school visits. Processes travel and business reimbursements for the Dean. Acts as liaison between the Dean and a variety of University and outside contacts. Writes, edits, and types various documents from own or Dean's draft texts. Responsible for researching and writing complex reports. Assists the Dean with a variety of projects as circumstances require. Proactively seeks solutions to issues and identifies areas requiring improvement or efficiency. Responsible for other administrative support items include handling confidential phone calls and messages on behalf of the Dean. Supports department-wide administrative needs such as coordinating space and food logistics for meetings and staff events. Performs other related duties as assigned. Minimum Qualifications Bachelor's degree and/or its equivalent required. Minimum of two years of related administrative experience in a university or other complex organization required. Excellent verbal, written, interpersonal, customer service, program planning and organizational skills required. Resourcefulness, discretion, exquisite attention to detail, and the ability to prioritize and manage multiple tasks. Computer literacy required with Windows experience, including Excel and Word, as well as experience with Google Workspace tools Strong analytical ability and ability to anticipate needs and think proactively. Must be self-motivated, detail-oriented, and possess patience, tact, and an ability to function effectively with a broad constituency.
$34k-46k yearly est. 11d ago
Administrative Assistant
Confidential-Job Hiring
Administrative Assistant Job 21 miles from Glen Cove
Job Title: Administrative Assistant - Private Family Office We are seeking a highly organized and service-oriented Administrative Assistant to support the Operations Manager at a high-profile Private Family Office in New York City. This role demands a polished professional who thrives in a high-touch environment and is committed to providing exceptional service and administrative support. The ideal candidate will have a strong hospitality background and an understanding of the nuanced dynamics in event services and working cohesively in a team. You'll be responsible for handling administrative tasks, managing calendars, coordinating vendor relationships, supporting event planning, and ensuring seamless day-to-day operations. A keen eye for detail and a commitment to maintaining inventories and managing fine assets will be essential. You will collaborate across departments, supporting both the operational and personal needs of the family, while ensuring every aspect of service meets the family's understated yet refined expectations. The role requires a team player with strong technical skills to track and manage inventories, coordinate guest services, assist with event logistics, and handle a range of administrative duties. Discretion, professionalism, and a high level of attention to detail are essential. This is a full-time, on-site role with occasional travel to family properties, including the Hamptons as needed. Key Responsibilities: Provide high-touch administrative support to the Hospitality & Service Operations Manager, including managing calendars, scheduling meetings, and coordinating vendor meetings. Assist with hospitality services, guest requests, and event planning, ensuring that all needs are met in a seamless and timely manner. Maintain accurate inventories of estate assets, including managing schedules for maintenance and collaborating with other departments on asset tracking. Support operational logistics, including running errands, coordinating travel arrangements, and facilitating guest and vendor movements. Manage communication with building staff, vendors, and guests, ensuring a smooth and efficient flow of information and services. Assist with creating and organizing key documents, preparing reports, and ensuring that all administrative tasks are completed accurately and efficiently. We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. California applicants, please view our Privacy Notice here: ************************************************************
$34k-46k yearly est. 17d ago
Administrative Assistant
Compunnel Inc. 4.4
Administrative Assistant Job 21 miles from Glen Cove
Job Title: Administrative Assistant Education and Required Skills -Strong ability to communicate clearly both written and verbal. -Excellent Microsoft Office suite skills (Outlook, Word, PowerPoint, Excel). -Ability to be resourceful and overcome challenges and knowledge gaps independently. -Exceptional attention to detail and highly organized. -Associate degree -Experience in the banking or technology industry -Experience managing the Jive employee engagement platform Job Responsibilities -Pro-actively manage several senior executive (3+) calendars with global demand for their time. -Understand key clients and business priorities in alignment with the executives' roles to be a guardian of their time. -Collate agendas for key meetings and take detailed minutes where necessary. -Handle sensitive information according to the letter and spirit of Firm policies. -Provide logistical support for executive meetings and regional department meetings and events inclusive of conference room booking, catering, attendance tracking, multimedia procurement, etc. -Travel and Expense management inclusive of travel booking, visa requests, expense authorization requests, tracking travel cost and expenses vs. a budget, etc. -Build strong networks with internal and external counterparts and developing good working relationships with other Executive Assistants across regions and divisions. -Organize regional social and philanthropic events. -Work outside of normal working hours when necessary (e.g., early morning) to accommodate meeting preparation requirements. -Report to office minimum of 3 days/week.
$46k-61k yearly est. 3d ago
Administrative Assistant - Westchester
Mission Staffing
Administrative Assistant Job 12 miles from Glen Cove
Looking for a dynamic and highly organized Senior Administrative Assistant with additional Office Management responsibilities to join our team. This position is ideal for a proactive individual who thrives in a fast-paced environment and has outstanding multitasking abilities. The successful candidate will provide high-level administrative support to senior leadership while ensuring the efficient operation of the office. Key Responsibilities Oversee daily office operations, ensuring maximum efficiency and productivity, including answering phones and taking messages. Prepare detailed expense reports and coordinate travel arrangements. Manage executive calendars, schedule meetings, and organize Zoom and conference calls. Provide support to senior executives with both business and some personal matters. Assist with facilities management, ensuring the office is well-maintained. Coordinate daily office lunches and catering. Organize and manage incoming and outgoing mail. Maintain office and kitchen supplies, placing orders as necessary. Plan and coordinate company events. Identify and recommend improvements to office operations to enhance efficiency. Personal Attributes Intellectual curiosity with a strong self-starter mentality. Flexible and willing to roll up your sleeves to assist across all departments. Eager to take on new tasks and grow professionally within the company. Ability to handle confidential information with discretion and professionalism. Knowledge & Skills Proficient in Microsoft Office Suite, including Word, Excel, and PowerPoint. Strong organizational and multitasking skills. Excellent written and verbal communication abilities. Experience A Bachelor's degree is preferred. Proven experience as an administrative assistant in a professional office environment. Experience in the investment industry is a plus, but not required. Office Hours Monday to Friday, 8:30 AM to 5:30 PM Compensation & Benefits Salary range: $80K to $110K, based on experience. Bonus eligible. Comprehensive benefits package, including fully paid health insurance, 401(k), daily lunch, private on-site gym, and casual dress.
$34k-46k yearly est. 4d ago
Administrative Assistant
Tandym Group
Administrative Assistant Job 25 miles from Glen Cove
An Investment Management company is seeking a highly motivated and productive Administrative Assistant to deliver best in class administrative support. The right individual for this role will have meticulous attention to detail and embody our culture and values. As an Administrative Assistant you will gain exposure across a wide variety of business activities while showcasing your positive, confident, and proactive approach. To be successful in this role, you will need to be flexible, highly confidential with information and exercise appropriate judgment/discretion. This position is expected to be onsite as our executive team primarily work from our headquarters located in Jersey City. About the opportunity: Start Date: ASAP Assignment Length: Temporary to hire Schedule: Monday to Friday Hours: 8:30am-5:30pm EST Setting: 5 days onsite Responsibilities: Assist in all aspects of meeting scheduling and preparation Maintain strict confidentiality in all business and personnel matters Manage miscellaneous tasks, projects, requests, and events as they arise Arrange travel by developing itineraries and agendas Answer calls and provide accurate and detailed messages Track, organize, and submit expense reports Manage miscellaneous tasks, projects, requests, and events as they arise Review and respond to a variety of email communications Be upbeat, fun, and a good representative of firm culture Qualifications: 1-5 years of relevant experience in an Executive Assistant, Administrative Assistant, or coordination role; prior experience supporting C-level executives is strongly preferred Expertise at managing logistics, meeting deadlines, & navigating competing priorities Strong organizational skills that reflect an ability to perform and prioritize multiple tasks seamlessly Excellent interpersonal skills and the ability to build relationships easily and with authenticity Ability to handle sensitive and confidential information in a discreet and professional fashion Proficient in Microsoft Office skills including Outlook, Word, Excel, and PowerPoint Desired Skills: Associate or bachelor's degree
$32k-44k yearly est. 18d ago
Administrative Assistant (Stamford)
Solomon Page 4.8
Administrative Assistant Job 15 miles from Glen Cove
Our client, a global energy investor is seeking an administrative assistant to work in their STAMFORD, CT. headquarters. This role will be supporting a team of administrative assistants and needs someone who is flexible with a no task too big or too small attitude. This is a great opportunity to work with different business units within the organization as well as assist with all office related tasks. 4 days in office; 1 remote Hours 8-6 65-70 + OT + Bonus Competitive benefit Package Responsibilities: Provide administrative support to assistants in the office Schedule and organize meetings and calls Assist with managing and processing invoices Answer incoming calls and order/maintain office supplies Plan and coordinate weekly lunches, happy hours, company events, initiatives, etc. Organize and coordiante domestic and international travel arrangements, including but not limited to flight, hotel, car, and retaurants Oversee the company corporate apartment and maintain cleaning scheduling Required Qualifications: Minimum 2-5 years of administrative experience, ideally in finance Bachelor's degree strongly preferred/required. Extremely polished, forward-facing, and professional. Excellent interpersonal and communication skills (both verbal and written). Used to working in a fast-paced environment. Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint. Strong attention to detail and organizational skills. If you meet the required qualifications and are interested in this role, please apply today. The Solomon Page Distinction Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs - this specialized approach sets us apart in the industries we serve. About Solomon Page Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn. Opportunity Awaits.
$35k-44k yearly est. 15d ago
Administrative Assistant
Atlantic Group 4.3
Administrative Assistant Job 21 miles from Glen Cove
We are seeking a highly organized and proactive Administrative Assistant to support our team in daily operations. The ideal candidate will have exceptional administrative and communication skills, a strong attention to detail, and the ability to multitask in a fast-paced environment. This role is essential to ensuring the smooth functioning of the office and supporting senior management with various administrative duties. Key Responsibilities: Provide administrative support to executives, portfolio managers, and other team members. Manage and maintain executives' schedules, appointments, and travel arrangements. Prepare, edit, and format documents, reports, and presentations. Handle confidential and sensitive information with discretion. Serve as the primary point of contact for internal and external communications, including emails and phone calls. Assist with meeting coordination, including scheduling, preparing agendas, and recording minutes. Maintain organized filing systems for records, documents, and correspondence. Coordinate office operations, including supply inventory, vendor relationships, and facilities management. Support financial administration tasks such as expense reports and invoice processing. Assist with special projects and ad hoc administrative tasks as needed. Qualifications & Skills: Bachelor's degree preferred; relevant experience may be considered in lieu of education. 2+ years of experience in an administrative role, preferably within the finance or asset management industry. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational skills and ability to prioritize tasks effectively. Excellent verbal and written communication skills. High level of professionalism and discretion when handling sensitive information. Ability to work independently and as part of a team. Strong problem-solving skills and attention to detail. #43347
$34k-46k yearly est. 13d ago
Administrative Assistant
Clarity Recruiting
Administrative Assistant Job 21 miles from Glen Cove
Our client, a religious nonprofit institution, is seeking an Executive Administrative Assistant. This person will provide highest level of administrative support, including assisting with correspondence, calendar management, and other tasks as needed. This role will be temp to perm, converting around the 2 month mark if it's a strong fit. Rate: 22-27/hour, converting to 60-70k This role is full-time and on-site in Manhattan (Upper East Side). Occasional evening or weekend work may be required. A catered lunch is provided daily. Responsibilities include, but are not limited to: Provide day-to-day administrative support to the Director, with a strong focus on typing dictated professional and personal correspondence Manage and maintain the Director's calendar and appointments Answer phone calls and serve as a point of contact for the Director internally and externally Organize and maintain paper and electronic files, including personal logins and sensitive account data Assist with organizing any personal paperwork/files and other personal projects as assigned Coordinate and confirm weekly staff meetings; attend and take detailed notes Make updates to internal and external communication touchpoints for the institution Manage employee vacation requests Liaise with various media outlets for advertising opportunities Assist with the submission of insurance files to an electronic portal Assist with and manage mass emails and communication schedules as needed Work cross-functionally to assist with event coordination and other projects Required qualifications: Typing speed of 70+ WPM with 95% accuracy BA/BS or equivalent degree required At least 2 years of experience in an administrative capacity Social Media Management experience Strong command of software platforms including Zoom, Microsoft Office (Word, Excel, PowerPoint), Google Suite (Gmail, Google Calendar, Google Drive) Fluent in written and spoken English, with exceptional written and verbal communication skills Professional, friendly demeanor Self-motivated and proactive self-starter Capable of working independently as well as part of a team Strong judgment and high level of discretion with sensitive information Detail-oriented, organized, and able to anticipate needs Adaptable to quickly changing priorities Ability to manage multiple projects simultaneously from start to finish Preferred qualifications: 2+ years experience supporting a senior executive Working knowledge of WordPress and MailChimp platforms Knowledge of Judaism is a plus
$34k-46k yearly est. 17d ago
Administrative Assistant/Event Specialist
Atlas Search 4.1
Administrative Assistant Job 21 miles from Glen Cove
Our client is a leading investment firm in Manhattan. Key Responsibilities Support event logistics, including name badge creation, colleague bios, swag distribution, and vendor coordination. Provide on-site event support to ensure seamless execution and a positive attendee experience. Serve as a backup lead for event execution when needed. Assist with travel coordination and expense reports for the Head of Events & Programs. Maintain high customer service standards, addressing inquiries with professionalism and problem-solving skills. Manage calendar scheduling for a senior executive, coordinating internal and external meetings. Arrange travel and process expense reports. Handle confidential and time-sensitive information with discretion. Ensure timely and professional communication with internal and external stakeholders. Requirements: Bachelor's degree 3+ years of event planning and administrative assistant experience in a corporate office Financial services experience is a plus Strong communication skills, both written and verbal
$34k-46k yearly est. 8d ago

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How much does an Administrative Assistant earn in Glen Cove, NY?

The average administrative assistant in Glen Cove, NY earns between $30,000 and $52,000 annually. This compares to the national average administrative assistant range of $26,000 to $46,000.

Average Administrative Assistant Salary In Glen Cove, NY

$39,000

$30,00010%

$39,000Median

$52,00090%

What are the biggest employers of Administrative Assistants in Glen Cove, NY?

The biggest employers of Administrative Assistants in Glen Cove, NY are:

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Zippia Careers
Office and Administrative Industry
Administrative Assistant Jobs
Locations
Glen Cove, NY
Administrative Assistant Glen Cove, NY Jobs

Administrative Assistant Jobs in Glen Cove, NY

Personal Assistant to Founder & CEO/UHNWI and Family - Global Investment/Venture Capital Firm

Executive Personal Assistant